HomeMy WebLinkAbout2009-02-09 Ordinance 5027ORDINANCE NO. 5027
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING
THE BUDGET FOR FISCAL YEAR 2009 TO PROVIDE AN ADDITIONAL
APPROPRIATION OF $1,453,560 TO CAPITAL IMPROVEMENT PROGRAM
(CIP) TE-07006, SAP CONTINUOUS IMPROVEMENT PROJECT
The Council of the City of Palo Alto does ordain as follows:
~~~~=. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12
III of the Charter of the City of Palo Alto, on
June 9 2008 did for fiscal
______ ~B •. In fiscal y;ear 2008, the CQuncil~pprQ.p.ria~
$7,000,000 to CIP Project TE-07006, SAP Continuous Improvement
ect (Project); and
c. This appropriation will cover the cost of upgrade
of existing SAP database software system. Some of the
upgrades in the system will include enhancement to the
budgeting process, implementation of Employee Self Service
(ESS) and Manager Self Service (MSS) Modules, and
implementation of the Utilities Module. The upgrade also lays
the foundation for future portal development and constituent
outreach giving the ability for community members to submit
one-work orders for items such as tree trimming and pot
holesi and
D. Included in the upgrade is the upgrade to the
Utili es Module. On October 29, 2007, the Council approved a
contract with Axon Solutions, Inc. for the SAP upgrade and
ementation services for SAP's Utili 'bill tem,
IS-U system will replace the existing Utilities Department's
Customer Information System (CIS), which is used to
customer bills, collect customer data on commodity
consumption, and to develop rates for the following lities
in the ty: electric, gas, water, waste water, e, storm
drain, and fiber optics; and
E. The work to implement IS-U began in April 2008 with a
target go-live date, at that time, of early 2009. That
original go live timeframe is not achievable and an extension
is needed; and
F. existing appropriation balance of the Project
not suf ent to cover the costs of the extension of the
implementation date of the Project, and an addi
appropriation of $1,453,560 is needed to complete the Project;
and
G. The total additional appropriation of $1,453,560 for
the Project will be funded by Enterprise Funds. The details of
the funding sources are summarized in the following table; and
Funding Source Amount
Electric Fund Distribution $588,814
Rate Stabilization Reserve
(RSR)
Gas Fund Distribution RSR $303,499
Water Fund RSR $163,135
Wastewater Collection Fund $88,312
RSR
Refuse Fund RSR $309,800
rrn .... A1. .~141i~lilin .
H. Council authorization is needed to amend the 2009
budget to make available the funds required for the upgrade
for CIP Project TE-07006, SAP Continuous Improvement Project.
SECTION 2. The sum of One Million Four Hundred Fifty
rrhree rrhousand Five Hundred Sixty Dollars ($1,453,560) is
hereby appropriated to CIP Project TE-07006, SAP Continuous
Improvement Project.
SECTION 3. The sum of Five Hundred Eighty-Eight Thousand
Eight Hundred Fourteen Dollars ($588,814) is hereby
transferred from Electric Fund to Technology Fund reducing the
Electric Fund Distribution Rate Stabilization Reserve balance
to Five Million Two Hundred Fifty-Three Thousand One Hundred
Eighty Six Dollars ($5,253,186).
SECTION 4. The sum of Three Hundred Three Thousand Four
Hundred Ni ne.t..:¥=Nine Dollars.( $3 03 ,A9...9...) is-b.ereby transferred
from Gas Fund to Technology Fund reducing the Gas Fund
Distribution Rate Stabilization Reserve balance to Four
Million Three Hundred Eighty-Nine Thousand Five Hundred One
Dollars ($4,389,501).
SECTION 5. The sum of One Hundred Sixty-Three Thousand
One Hundred Thirty-Five Dollars ($163;135) is hereby
transferred from Water Fund to Technology Fund reducing the
Water Fund Rate Stabilization Reserve balance to Eight Million
Two Hundred Seventy-Four Thousand Eight Hundred Sixty Five
Dollars ($8,274,865).
SECTION 6. The sum of Eighty-Eight Thousand Three Hundred
Twelve Dollars ($88,312) is hereby transferred from wastewater
Collection Fund to Technology Fund reducing the Wastewater
Collection Fund Rate Stabilization Reserve to Four Million
Seven Hundred Forty-One Thousand Six Hundred Eighty-Eight
Dollars ($4,741,688).
SECTION 7. The sum of Three Hundred Nine Thousand Eight
Hundred Dollars ($309,800) is hereby transferred from Refuse
Fund to Technology Fund reducing the Refuse Fund Rate
Stabilization Reserve to One Million Eight Hundred Thirty-Six
Thousand Two Hundred Dollars ($1,836,200).
SECTION 8. As speci ed in Section 2.28.080(a) of the
Palo Alto Municipal Code, a two-thirds vote of the Council is
required to adopt this ordinance.
SECTION 9. As provided in Section 2.04.330 of the Palo
Alto Municipal Code, this ordinance shall become
upon adoption.
SECTION 10. The c<;::Q1l:J}Qil of the City of Palo c Ac:J..tQ hereby_c _
finds that this not a project under the provisions of the
California Environmental Quality Act, and therefore, no
environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED AS TO FORM:
February 09, 2009
BARTON, DREKMEIER, ESPINOSA, KLEIN,
MORTON, SCHMID, YEH
BURT, KISHIMOTO
APPROVED:
Mayor