HomeMy WebLinkAbout2015-11-16 Ordinance 5361DocuSign Envelope ID: 594F21 F8-5464-4388-ACOC-BAB997F855C8
Ordinance No. 5361
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AUTHORIZING THE REAPPROPRIATION OF FISCAL YEAR 2015
FUNDS TO FISCAL YEAR 2016
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and determines as follows:
A. Pursuant to the provisions of Section 12 of Article Ill of the Charter of the City
of Palo Alto and as set forth in Section 2.28.070 of the Palo Alto Municipal Code, the
Council on June 16, 2014 did adopt a budget for Fiscal Year 2015; and
B. Fiscal Year 2015 has ended and the financial results, although subject to audit
adjustment, are now available.
C. The Administrative Services Director certifies that sufficient funds are
available in Fiscal Year 2015 in applicable funds to be reappropriated to Fiscal Year 2016.
SECTION 2. The Council hereby re-appropriates Fiscal Year 2015
appropriations in certain departments and categories, as shown in Exhibit 1 for the
operating budget and Exhibit 2 for the capital budget, which were not encumbered by
purchase order or contract, into the Fiscal Year 2016 budget.
SECTION 3. The Fiscal Year 2016 General Fund Budget Stabilization Reserve is
hereby decreased by the sum of One Million Seven Hundred Thousand Eighty One
Dollars ($1, 700,081) as described in Exhibit 1.
SECTION 4. The Fiscal Year 2016 Airport Reserve is hereby decreased by the sum
of Forty Thousand Nine Hundred Eighty Seven Dollars {$40,987) as described in
Attachment A and decreased by the sum of Thirty Four Thousand Three Hundred Fifty
Nine {$34,359) as described in Exhibit 2.
SECTION 5. The Fiscal Year 2016 Electric Distribution Rate Stabilization
Reserve is hereby decreased by the sum of Seven Hundred Three Thousand Seven
Hundred Forty One Dollars {$703J41) as described in Exhibit 2.
SECTION 6. The Fiscal Year 2016 Residential Housing In-Lieu Fund is hereby
decreased by the sum of One Million Nine Hundred Seventy Five Thousand Dollars
{$1,975,000) as described in Exhibit 1.
DocuSign Envelope ID: 594F21F8-5464-43B8-ACOC-BAB997F855C8
SECTION 7. The Fiscal Year 2016 Fiber Optics Rate Stabilization Reserve is
hereby decreased by the sum of Thirty Five Thousand Three Hundred Nineteen Dollars
($35,319} as described in Exhibit 2.
SECTION 8. The Fiscal Year 2016 Gas Distribution Rate Stabilization Reserve is
hereby increased by the sum of Two Hundred Forty Five Thousand Seven Hundred
Twenty Seven Dollars ($245,727) as described in Exhibit 2.
SECTION 9. The Fiscal Year 2016 Storm Drainage Rate Stabilization Reserve is
hereby decreased by the sum of Fifty Five Thousand Seven Hundred Ten Dollars
($55,710) as described in Exhibit 1 and increased by the sum of Forty Thousand Six
Hundred Six Dollars ($40,606) as described in Exhibit 2 for a net decrease to the reserve
of Fifteen Thousand One Hundred Four Dollars ($15,104).
SECTION 10. The Fiscal Year 2016 Technology Fund is hereby decreased by the
sum of One Hundred Ninety-seven Thousand Five Hundred Dollars ($197,500} as
described in Exhibit 1 and decreased by the sum of Six Hundred Forty One Thousand
Four Hundred Twenty Two Dollars ($641,422) as describe by Exhibit 2.
SECTION 11. The Fiscal Year 2016 Wastewater Collection Rate Stabilization
Reserve is hereby decreased by the sum of Three Hundred Seventy Thousand Five
Hundred Seventy Dollars ($370,570} as described in Exhibit 2.
SECTION 12. The Fiscal Year 2016 Wastewater Treatment Rate Stabilization
Reserve is hereby increased by the sum of Two Million Three Hundred Eighty Seven
Thousand One Hundred Fifty Six Dollars ($2,387,156} as described in Exhibit 2.
SECTION 13. The Fiscal Year 2016 Water Rate Stabilization Reserve is hereby
decreased by the sum of Four Hundred Thousand Dollars ($400,000) as described in
Attachment A and decreased by the sum of Five Million Nine Hundred Ninety Nine
Thousand and One Dollars ($5,995,001) as described by Exhibit 2.
SECTION 14. The Fiscal Year 2016 Vehicle Replacement and Maintenance Fund
Reserve is hereby decreased by the sum of One Million Seventy Four Thousand Five
Hundred Eleven Dollars ($1,074,511) as described in Exhibit 2.
SECTION 15. The Capital Projects Fund Reserve is hereby decreased by the sum
of Five Million, Ninety Nine Thousand Four Hundred Twenty One Dollars ($5,099,421} as
described in Exhibit 2.
SECTION 16. As provided in Section 2.04.330 of the Palo Alto Municipal Code,
this ordinance shall become effective upon adoption.
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8
SECTION 17. The Council of the City of Palo Alto hereby finds that this is not a
project under the California Environmental Quality Act and, therefore, no environmental
impact assessment is necessary.
INTRODUCED AND PASSED: November 16, 2015
AYES: BERMAN, BURT, DUBOIS, FILSETH, HOLMAN, KNISS, SCHARFF, SCHMID,
WOLBACH
NOES:
ABSTENTIONS:
ABSENT:
ATIEST:
~'"~~ I City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
~DocuSigned by:
~ s+wv.r
3QA47386fi3fi74AQ
QDocuSigned by:
o·lff(j-~
39EZ296FB2064DB .
City Attorney City Manager
Director of Administrative Service
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8 Exhibit 1
General Fund
Department Fund
Administrative
Services Department !General Fund
Administrative
Services Department !General Fund
Community Services
Department !General Fund
Community Services
Department !General Fund
Development Services
Department !General Fund
1
Amount
Recommended
Fiscal Yea r 2015 Reappropriations
Reappropriation Justification
Document Scanning and Retrieval Services: In 2014, the Administrative Services Department (ASD) started on a pilot to
scan existing documents and store them electronically. The pilot was successfully completed with the Purchasing and
Accounts Payable sections. Based on the experience from the pilot, the City issued a citywide Request for Proposal for
scanning paper documents and storing them electronically ASD, Planning and Community Environment, Utilities, and
Public Works-Engineering. With reappropriating $66,000 ASD will be able to continue its efforts to easily retrieve scanned
documents, especially for Information requests, free up limited office space, and have an organized cloud retrieval
structure. ASD's scanning for FY 2015 and FY 2016 is scheduled to be completed in FY 2016 with 253,000 total number of
$66,000iscanned images with an average cost per scan of $0.26.
Temporary Staffing: The Purchasing Division of the Administrative Services Department (ASD) is undergoing rapid
change due to the eProcurement initiative. With this initiative, there is a parallel, heavy workload for the Division's contract
administrators. Temporarily adding a Management Specialist hourly position will help to balance the demands of the
$51 ,OOOieProcurement process implementation and the workload of regular staff.
Teen Programs I Bryant Street Garage Rent Revenue: At the June 2, 2014 City Council meeting, the City Council
approved a recommendation from the Policy and Services Committee to use a portion of the net revenue collected from
455 Bryant Street in Fiscal Years 2009 through 2013 to fund Teen Programs for Fiscal Year 2015 (CMR #4776). Staff was
to return to the City Council with another plan six months after the opening of the Mitchell Park Community Center where
the Teen Center is located to discuss the best use of the facility and programming for Teen Services at the Teen Center
and elsewhere throughout the City utilizing the Bryant Street funds. Staff is expecting to return to the City Council in the fall
of 2015 with a funding plan for Fiscal Year 2016 and beyond. Teen Services programming includes but is not limited to:
makeX, Project Enybody, Click PA, Ghost Bike, and Ceramics class drop-ins. As a result, this action will reappropriate
$331 ,046 to continue supporting these programs as well as a sustainable, long-term approach for Teen Services utilizing
$331 ,046IBryant Street funds.
Human Services Resource Allocation Program (HSRAP) Reserve: At the June 9, 2014 City Council meeting, the
Council established a $50,000 reserve for the Human Services! Resource Allocation Process as part of the Budget
Adoption for Fiscal Year 2015. Since the reserve was funded as a one-time appropriation and remains unspent, this action
$50,000iwill reappropriate the reserve balance of $50,000 into Fiscal Y~ar 2016.
Business Registry: As part of Council directive, the DevelopJ ent Service Department in coordination with the City
Manager's Officer began working on a two phase project to imdlement an online Business Registry Certificate program. To
implement the program, the City Council authorized initial fundi~g of $250,000 (CMR #5146) and a Fiscal Year 2015
reappropriation request of $35,000 (CMR #5647) for phase I of the Business Registry Program which included initial start-
up costs for Accela integration, staffing, and outreach. Becaus[ the work on phase I is continuing, this action will
$99,050ireappropriate $99,050 for staffing and continued community ou1reach efforts.
City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8 Exhibit 1
Fiscal Year 2015 Reappropriations
Management Development and Training: Funding will be used to continue the citywide management training program
that began in Fiscal Year 2015. Training programs will focus on the following areas: Ethics, Civics and Citizen
Engagement, Leadership and Management, Budget, Finance, Procurement, Interpersonal Communication, Presentation
Skills, Business Writing, Time Management, Project Management, Change Management, SkiiiSoft (online based
education), and Safety & Security. Approval of this action also requires approval of the Fiscal Year 2015 Year-End Budget
Amendment Ordinance (scheduled for a November Finance Committee meeting), which recommends consolidating
Human Resources General Fund savings for training across various departments into the Human Resources (HR) Department in Fiscal Year
Department General Fund $145,000 2015 in order to reappropriate the full amount into HR in Fiscal Year 2016.
Library Foundation Donation & Pacific Library Partnership Grant: This action reappropriates $339,845 in revenue and
$339,845 in expenses as a result of donations and grants received by the Library. In early Fiscal Year 2015 the Library was
awarded two grants from the Pacific Library Partnership (PLP): one to be used for a summer 2015 program with expenses
incurred in Fiscal Year 2016, and one in the amount of $4,485 to offset delivery costs for LINK+, an interlibrary loan
program for participating organizations. LINK+ is a union catalog of contributed holdings from participating libraries in
California and Nevada. Patrons from member libraries electronically request an item not available in their own library and
the item is delivered to the requested library for check-out. A $15,000 grant was received from PLP for the Maker+: A
Summer Maker Program to support STEAM (Science, Technology, Engineering, Art & Math) learning and to foster
interdisciplinary exploration among sciences, art, and social sciences. By participating in the program, students will
discover solutions for today's social issues through technology. The program includes opportunities for people of all ages to
participate in a week long structured programming at the Rinconada and Mitchell Park libraries. In addition, in June 2015,
the City received a $320,000 donation from the Palo Alto Library Foundation. The Library intends to use $100,000 for the
purchase of additional technology, such as tablets, e-readers, and other devices for staff development and customer
instruction; $112,100 for databases and digital services, such as Learning Express, Mango Languages, and online video,
magazines, and music; and $1 07,900 on contractual services to improve workflow efficiency, provide staff training, and
Library Department General Fund $339,985 customer service improvements for the new facilities and new products.
Planning and Establish Transportation Contingent Account: This action reappropriates $500,000 of the $1,000,000 million shuttle
Community reserve from the Fiscal Year 2015 Non-Departmental budget to be used as a contingency account for unanticipated
Environment expenses as a result additional City Council direction related to transportation issues. Each request for funding from this
Department General Fund $500,000 Contingent Account must be approved by the City Council
Police Utilization Study: In Fiscal Year 2013, funding was allocated for the Police Department to hire a consultant to
conduct a utilization study of overall police operations; however, the study was not completed due to competing workload
demands. The funds were reappropriated to Fiscal Year 2014 and Fiscal Year 2015; however, the Department was unable
to conduct the utilization study due to other projects that took precedence (Tri-City Computer Aided Dispatch, Records
Management System, Patrol Vehicle Mobile Audio Video, etc.). Reappropriation of these funds will allow Police
Department staff to determine the scope of the study, integrate it into their workload, and hire a consultant to conduct the
Police Department General Fund $78,000 study.
Police Interview Recording System: The Interview Recording System that provides cameras, audio equipment and
storage for interviewing suspects, witness and victims unexpectedly failed in Fiscal Year 2015 and needs to be replaced.
The existing system has failed repeatedly and the Department attempted to replace it as quickly as possible in May and
: June 2015. The Department completed a Request for Proposal and no responses were received. Therefore , with thsi
funding, the Department will issue a new RFP and increase its vendor outreach efforts with the hope of receiving viable
Police Department General Fund $40,000 proposals for the replacement of the system.
$1,700,081 Total General Fund Reappropriations
2 City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8
Enterprise Funds
Department Fund
Public Works Airport Fund
Department 530
Public Works Storm Drainage
Department Fund 528
Utilities Water Fund 522
Amount
Recommended
$40,987
$55,710
$400,000
Exhibit 1
Fiscal Year 2015 Reappropriations
Reappropriation Justification
Airport On-Call Planning & Environmental Consultants: In October 2014 Council approved two on-call consultant
contracts for airport related work: one for design and construction administration services and one for planning and
environmental services. At the end of June three purchase requests submitted for the airports on-call planning and
environmental consultant were inadvertently cancelled. Therefore, staff requests to reappropriate the funds so that the
following projects can continue:
1. Development of an Extraordinary Circumstance Information Submittal (CATEX) for review by the Federal Aviation
Administration's (FAA) San Francisco Airport District Office (SF-ADO). The CATEX is being prepared for approval under
the National Environmental Policy Act (NEPA) relative to a potential future apron rehabilitation project at Palo Alto Airport
with possible future reimbursement under the FAA grant.
2. Development of DBE goals for the airport as required by the FAA for inclusion in grant application submittals.
3. Planning, implementing and facilitation of a charrette with key community stakeholders to discuss a vision and goals for
the Airport; share potential strategies to integrate sustainability into the Airport's management, planning, operation,
maintenance, and development; and generate/prioritize potential sustainability initiative ideas to be considered by the City.
Storm Water Rebates: In April 2005, the majority of Palo Alto property owners voted to increase the Storm Drainage Fee
(CMR 244:05). In addition to the seven proposed CI P projects to be completed by 2017, the fee increase provided an
annual innovative projects budget. These funds have been utilized since Fall 2008 to fund a Stormwater Rebate Program
that offers financial incentives to residents and businesses for the installation of measures that reduce stormwater runoff, i
including rain barrels, cisterns, permeable pavement, and green roofs. Staff proposes that these funds be reappropriated
because they have been specifically earmarked for funding of innovative storm drain projects per the terms of the 2005
Storm Drainage Fee ballot measure approved by Palo Alto property owners.
As the rebate program has not generated sufficient demand to spend the budgeted funds, we are researching alternatives
that may garner the desired environmental result.
Santa Clara Valley Water District MOU: On February 10, 2015, Council approved a Budget Amendment Ordinance to
appropriate $400,000 from the Water Fund Reserve to increase the 2014-2016 Memorandum of Understanding with the
Santa Clara Valley Water District for the Administration and Funding of Water Conservation Programs (the "2014-2016
MOU") to increase the City of Palo Alto's (City) three-year $735,915 total cost obligation by $500,000 to $1 ,235,915.
Inadvertently, the approved funds were not encumbered before the end of the year. Therefore, it is recommended to carry
forward the funding to fiscal year 2016 in order to fund the contract.
$496,697 Total Enterprise Funds Reappropriations
3 City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8 Exhibit 1
Internal Services Funds
Department Fund
Information
Technology Technology
Department Fund 682
Information
Technology Technology
Department Fund 682
Information
Technology Technology
Department Fund 682
4
Amount
Recommended
$82,500
Fiscal Year 2015 Reappropriations
Reappropriation Justification
Geographic Information System Evaluation: The Geographic Information System (GIS) Evaluation Project was
approved as part of the Fiscal Year 2015 Budget to contract with a consultant to perform an analysis of the City's current
GIS environment and determine how updated GIS solutions align with the City's needs and goals. The City's current GIS
solution has been in place for over 20 years and needs to be evaluated and updated to reduce IT application and
infrastructure support costs, improve flexibility and offer GIS mobile services for field and remote staff. The IT Department
planned to award the assessment to a vendor prior to the end of Fiscal Year 2015; however, a vendor was not selected
before the June 30 deadline.
Palo Alto 3-1-1: The Palo Alto 3-1-1 Project was approved as part of the Fiscal Year 2015 Budget to route all 3-1-1 calls to
the City's telephone system. The 3-1-1 service will allow the City to be more responsive to the needs of the residents,
· business owners, and visitors, and these groups will only need to know two numbers to access all City of Palo Alto
services: 9-1-1 for emergencies and 3-1-1 for all non-emergency and other City services. The IT Department planned to
$40,000 award the project prior to the end of Fiscal Year 2015; however, a vendor was not selected before the June 30 deadline.
Mobile Device Management Security Solution: The Mobile Device Management (MDM) Security Solution Project was
approved as part of the Fiscal Year 2015 Budget to secure, monitor, manage, and support mobile devices used by City
staff. MDM software protects these devices from cyber security threats and allows designated staff to remotely erase data
from a mobile device in the event it is lost or stolen. The Department planned to select a solution prior to the end of Fiscal
Year 2015; however, a solution is still being evaluated and the deadline was not met. $154,000 was originally appropriated
for this project in Fiscal Year 2015, however, after further evaluation by the IT Department, only $75,000 will be needed to
award the project, and the remaining funding will be returned to the Technology Surcharge Reserve for future technology
$75,000 enhancement projects.
$197,500 Total Internal Service Funds Reappropriations
City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8 Exhibit 1
Special Revenue Funds
Department Fund
Planning and
Community Residential
Environment Housing In-Lieu
Department Fund 233
Planning and
Community Residential
Environment Housing In-Lieu
Department Fund 233
Planning and
Community Residential
Environment Housing In-Lieu
Department Fund 233
5
Amount
Recommended
$600,000
$1 ,000,000
$375,000
Fiscal Year 2015 Reappropriations
Reappropriation Justification
Palo Alto Housing Corporation Loan for 2811 Alma: This action reappropriates $600,000 in the Residential Housing In-
Lieu Fund for use by the Palo Alto Housing Corporation (PAHC) for a loan and promissory note for property located at 2811-
2825 Alma Street (CMR #5197). In 2011 , the Palo Alto Housing Corporation (PAHC) entered into negotiations with the
owners of 2811-2825 Alma Street and submitted a $1 .89 million offer for the purchase of these two parcels. The offer was
accepted and escrow closed in December 2011. At that time, however, the City did not have sufficient fund balances in its
housing funds to provide the $1 .89 million loan, and was only able to provide $1.29 million. To make up the difference, the
Opportunity Fund of Santa Clara County provided a two year, $600,000 short term loan for the project acquisition with the
understanding that the City would repay the short term loan, which was set to expire in December 2014. With Council's
approval of this action, the City new $600,000 loan defeased the Opportunity Fund loan and the City is the sole lender on
the project. However, due to staffing constraints, this transaction has not yet been executed. With this recommended
action, staff expects to execute and conclude the agreement with PAHC in the fall of Fiscal Year 2016.
Stevenson House Rehab Loan: Stevenson House, located at 435 E. Charleston Road, has been serving extremely low,
very low, and low income Palo Alto seniors for 47 years. Built in 1968, Stevenson House consists of 120 studio and one
bedroom units. In addition to providing affordable housing, it offers services, meals and social programs for its residents.
This action reappropriates $1,000,000 in the Residential Housing In-Lieu Fund to effectuate the $1 ,000,000 City loan for
the renovation of Stevenson House (CMR# 5526) and the consolidation of outstanding Community Development Block
Grant (CDBG) loans consistent with the funding commitment previously approved by the City Council on November 5, 2012
(CMR #3176). However, due to staffing constraints, this transaction has not yet been executed. With this recommended
action, staff expects to execute and conclude the agreement with PAHC in the fall of Fiscal Year 2016.
Loan Associated with Pine Street Sale: This action reappropriates $375,000 in the Residential Housing In-Lieu Fund for
use by the Palo Alto Housing Corporation (PAHC) to rehabilitate and deed restrict three units located at 110-130 El
Dorado (CMR #5712). Due to the timing of Council's action approving this activity and staffing constraints, this transaction
has not yet been executed. With this recommended action, staff expects to execute and conclude the agreement with
PAHC in the fall of Fiscal Year 2016.
$1,975,000 Total Special Revenue Funds Reappropriations
$4,369,278 Total-All Reappropriations
City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8
Exhibit 2
Capital Reappropriations
Reappropriation
Project ID Project Title Fund Adjustment
AP-15003 Apron and Taxi Lane Repair Airport 34,359
PF-93009 Americans with Disabilities Capital Improvement Fund 200,853
AC-14000 Art Center Auditorium Audio, Visual, and Furnishings Capital Improvement Fund 19,802
AC-86017 Art in Public Places Capital Improvement Fund (55,550)
OS-09002 Baylands Emergency A Capital Improvement Fund 602
PE-15029 Baylands Interpretive Center Improvements Capital Improvement Fund (26,859)
PE-14018 Baylands Interpretive Center Improvements Capital Improvement Fund 2,205
PL-04010 Project Capital Improvement Fund (21,886)
PE-13008 Bowden Park Capital Improvement Fund 1,053
PF-01003 Building Systems Improvements Capital Improvement Fund (129,236)
PE-13020 Byxbee Park Trails Capital Improvement Fund 268,652
PL-11002 California Avenue Streetscape Improvements Capital Improvement Fund 183,613
PE-13011 Charleston Arastrade Capital Improvement Fund (33,391)
PE-09003 City Facility Parking Capital Improvement Fund 286,310
PE-12017 City Hall 1st Floor Capital Improvement Fund 253,086
PE-13005 City Hall/King Plaza Capital Improvement Fund 7,020
PF-01002 Civic Center Infrastructure Capital Improvement Fund (434)
PE-15020 Civic Center Waterproofing Study and Repairs Capital Improvement Fund (78,492)
PF-14000 Cubberley Roof Replacements Capital Improvement Fund 1,442
P0-12001 Curb & Gutter Repair Capital Improvement Fund 186
PE-13017 EC Median Landscape Capital Improvement Fund (17,573)
PE-13016 El Camino Park Expand Capital Improvement Fund 10,123
PL-14000 Design Capital Improvement Fund 8,652
PL-15001 Embarcadero Corridor Capital Improvement Fund 200,710
PF-15005 Emergency Facility Improvements Capital Improvement Fund (13,532)
PF-02022 Facility Interior Finishes Replacement Capital Improvement Fund (27,828)
PF-14002 Fire Station 11mprovements Capital Improvement Fund 863
LB-11000 Furniture and Technology for Library Projects Capital Improvement Fund (5,711)
PG-13003 Golf Reconfig & Bayland Athletics Center Capital Improvement Fund 34,954
PE-13010 Greer Park Renovatio Capital Improvement Fund 33,075
PE-11011 Highway 101 Pedestrian Capital Improvement Fund 943,638
PE-09010 Library & Community Center Capital Improvement Fund 2,277
PE-14015 Lucie Stern Building Capital Improvement Fund 7,130
PE-12013 Magical Bridge Playg Capital Improvement Fund 100,888
PE-11000 Main Library New Construction Capital Improvement Fund (14,079)
PL-14001 Matadero Creek Trail Capital Improvement Fund 14,204
PE-09006 Mitchell Park Library Capital Improvement Fund 2,483,343
PG-11002 Monroe Park Improvements Capital Improvement Fund 270,996
OS-09001 Off-Road Pathway Resurfacing and Repair Capital Improvement Fund 1,033
OS-00001 Open Space Trails & Amenities Capital Improvement Fund (14,991)
PE-15022 Palo Alto Community Gardens Irrigation System Capital Improvement Fund (47,296)
PG-09003 Park Maintenance Sho Capital Improvement Fund 84,419
PE-13003 Parks Master Plan Capital Improvement Fund 6,725
PE-08001 Rinconada Park Improvements Capital Improvement Fund 1,271
PE-12003 Rinconada Park Master Capital Improvement Fund 4,833
PF-15000 Rinconada Pool Locker Capital Improvement Fund (23,068)
PF-00006 Roofing Replacement Capital Improvement Fund (198,002)
PF-07011 Roth Building Maintenance Capital Improvement Fund 3,201
PL-00026 Safe Routes to School Capital Improvement Fund (49,092)
PG-12004 Sarah Wallis Park Improvements Capital Improvement Fund 65,000
P0-89003 Sidewalk Repairs Capital Improvement Fund (132,345)
P0-11000 Sign Reflectivity Upgrade Capital Improvement Fund (40,542)
PG-13001 Stanford I PA Soccer Turf Replacement Capital Improvement Fund 722,740
PG-12001 Stanford/Palo Alto P Capital Improvement Fund 47,198
1 City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8
Exhibit 2
Capital Reappropriations
P0-05054 Street Lights Improvements Capital Improvement Fund 21,841
PE-86070 Street Maintenance Capital Improvement Fund {471,182)
PE-13014 Streetlights Conditi Capital Improvement Fund 78
PE-13012 Structural Assessment Capital Improvement Fund 1,143
PE-11012 Temporary Main Library Capital Improvement Fund 83,438
P0-11001 Thermoplastic Lane Marking and Striping Capital Improvement Fund (12,000)
PL-05030 Traffic Signal and ITS Upgrades Capital Improvement Fund {30,043)
PL-12000 Transportation and Parking Improvements Capital Improvement Fund 163,956
EL-02010 SCADA System Upgrades Electric {17,015)
EL-02011 Electric Utility GIS Electric 75,000
EL-04012 Utility Site Securit Electric 33,719
EL-05000 El Camino Undergroun Electric {200,000)
EL-06001 230 kV Electric lnte Electric {3,441)
EL-06002 UG District 45 Electric 59,271
EL-09000 Middlefield Undergro Electric {282,906)
EL-10006 Rebuild UG Dist 24 Electric 53,968
EL-10009 Street Light System Electric {23,259)
EL-11003 Rebuild UG Dist 15 Electric {1,133)
EL-11006 Rebuild UG Dist 18 Electric 164,587
EL-11008 Rebuild UG Dist 19 Electric 3,926
EL-11010 UG District 47 -Mid Electric {601,553)
EL-11014 Smart Grid Technolog Electric 1,395
EL-12000 Rebuild UG Dist 12 Electric 9,028
EL-12001 UG District 46-Cha Electric {976)
EL-13006 Sand Hill I Quarry 1 Electric {25,028)
EL-13008 Upgrade Estimating S Electric (20,000)
EL-14004 Maybell1&2 4/12kV C Electric (121,029)
EL-14005 Reconfigure Quarry F Electric {61,119)
EL-15001 Substation Battery R Electric 69,251
EL-89028 Electric Customer Co Electric 402,508
EL-89031 Communications Syste Electric {60,307)
EL-89038 Substation Protectio Electric 18,713
EL-89044 Substation Facility Electric {55,640)
EL-98003 Electric System Imp Electric 1,285,781
F0-10000 Fiber Optic Customer Fiber Optic {48,703)
F0-10001 Fiber Optic Network Fiber Optic 84,022
GS-03009 Sys Extensions Operations-Unreimbursed Gas 726
GS-11002 Gas System Improvement Gas (67,511)
GS-12001 Gas Main Replacement -Project 22 Gas {199,920)
GS-13002 Gas Equipment and Tools Gas 17,869
GS-80019 Gas Meters and Regulators Gas 3,109
SD-06102 San Francisquito Creek Storm Water Pump Station Storm {631)
SD-06101 Storm Drain System Replacement and Rehabilitation Storm 58,190
SD-13003 Improvements Storm {110,762)
SD-11101 Channing/Lincoln Storm Drain Improvements Storm 12,597
TE-00010 Telephone System Repair Technology {38)
TE-01012 IT Disaster Recovery Technology 43,479
TE-05000 Radio Infrastructure Technology 1,000,000
TE-06001 Library RFID Implementation Technology 4,369
TE-09000 Public Safety Computer-Aided Dispatch Replacement Technology {292,044)
TE-10001 Utilities Customer Bill System Improvements Technology 502
TE-11001 Library Computer System Software Technology {64,019)
TE-12001 Development Center Blueprint Technology Enhancement Technology (117,312)
TE-13004 Infrastructure Management Syste Technology 80,431
TE-14002 Library Virtual Branch Technology (20,000)
TE-95016 Permit Information Tracking System Technology 6,054
VR-14000 Schedule Vehicle and Equipment Replacement-Fiscal Year 2014 Vehicle (30,395)
VR-13000 2013 Vehicle 22,770
2 City Council November 16, 2015
DocuSign Envelope ID: 594F21 F8-5464-43B8-ACOC-BAB997F855C8
Exhibit 2
Capital Reappropriations
VR-15001 Emergency Repair and Replacement Vehicle 47,347
VR-15000 2015 Vehicle 1,034,789
WC-10002 Project 23 Wastewater Collection 758,010
WC-11000 Project 24 Wastewater Collection (90,474)
WC-12001 Project 25 Wastewater Collection (80,641)
WC-13001 Project 26 Wastewater Collection (66,657)
WC-14001 Project 27 Wastewater Collection (51,716)
WC-80020 Sewer System, Customer Connections Wastewater Collection (97,952)
WQ-10001 Plant Master Plan Wastewater Treatment (66,000)
WQ-14001 Dewatering and Loadout Facility Wastewater Treatment (2,301,219)
WQ-04011 Facility Condition Assessment Wastewater Treatment (19,937)
WS-02014 Water, Gas, Wastewater Utility GIS Data Water (9,500)
WS-07000 Water Regulation System Improvements Water 785,585
WS-08001 Water Reservior Coating Improvements Water 2,160,306
WS-08002 Emergency Water Supply Project Water (6,919)
WS-09000 Seismic Water System Upgrades Water 3,501,875
WS-11000 Water Main Replacement -Project 25 Water (282,944)
WS-11003 Water Distribution System Improvements Water (49,710)
WS-11004 Water System Supply Improvements Water (110,352)
WS-12001 Water Main Replacement -Project 26 Water 27,995
WS-13004 Asset Management Mobile Deployment Water (1,652)
WS-15004 Water System Master Plan Water (1,001)
WS-80014 Water Service Hydrant Replacement Water 1,789
WS-80015 Water Meters Water (20,471)
Total-All Funds 11,280,855
3 City Council November 16, 2015
Docu~.
i SECURED
Certificate Of Completion
Envelope Number: 594F21 F8546443B8ACOCBAB997F855C8 Status: Completed
Subject: Please DocuSign these documents: BAO 5361-FY15 to FY16 Reappropriation.pdf, BAO 5361 Exhibit 1 .
Source Envelope:
Document Pages: 11
Certificate Pages: 5
AutoNav: Enabled
Envelopeld Stamping: Enabled
Record Tracking
Status: Original
11/19/2015 9:26:59 AM PT
Signer Events
Molly Stump
Molly.Stump@CityofPaloAito.org
City Attorney
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
Lalo Perez
Lalo.Perez@CityofPaloAito.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
ID:
James Keene
james.keene@cityofpaloalto.org
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/14/2015 5:40:07 PM PT
I D: 44 fe333a-6a81-4cb 7 -b 7 d4-9254 73ac82e3
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Signatures: 3
Initials: 0
Holder: Kim Lunt
kimberly.lunt@cityofpaloalto.org
Signature r-A OocuSigned by:
L~~B.::~
Using IP Address: 73.170.33.28
GOocuSigned by:
t.t. p"""'"
B2AOF35E07C5498 ...
Using IP Address: 166.176.184.70
Signed using mobile
Using IP Address: 199.33.32.254
Signature
Status
Status
Status
Envelope Originator:
Kim Lunt
250 Hamilton Ave
Palo Alto , CA 94301
kimberly.lunt@cityofpaloalto.org
IP Address: 199.33.32.254
Location: DocuSign
Timestamp
Sent: 11/19/2015 9:30:23 AM PT
Viewed: 11/24/2015 9:40:17 AM PT
Signed: 11/24/201510:43:13AM PT
Sent: 11/24/201510:43:15AM PT
Viewed: 11/24/201510:55:16AM PT
Signed: 11/24/2015 10:55:43 AM PT
Sent: 11/24/201510:55:44 AM PT
Viewed: 11/30/201511:39:30 PM PT
Signed: 11/30/2015 11:39:45 PM PT
Timestamp
Timestamp
Timestamp
Timestamp