HomeMy WebLinkAbout2015-10-05 Ordinance 5349DocuSign Envelope ID: C1 DC587D-BE73-4187 -AFA5-19C64C4E9BAO
follows:
ORDINANCE NO. 5349
Ordinance of the Council of the City of Palo Alto Amending Section 2.040.160
(City Council Minutes) of Chapter 2.04 (Council Organization and Procedure) of
the Palo Alto Municipal Code to Require Action Minutes and a Verbatim
Transcript of all Council and Council Standing Committee Meetings, and Delete
the Requirement for Sense Minutes
The Council of the City of Palo Alto does ORDAIN as follows:
SECTION 1. Findings and Declarations. The City Council finds and declares as
A. On May 6, 2015 the City Council discussed the recommendation from the Policy
and Services Committee to move to action minutes and the video of Council and Council
Standing Committee meetings as the official record of those meetings. The purpose of this
change is to increase the accuracy and decrease the time and cost of preparing the Council's
official record of action. The Council endorsed the Committee's recommendation and added an
additional requirement that verbatim minutes be prepared and made digitally available to the
public, with hardcopies provided on request.
B. Action minutes are to be approved by Council in "real time" during the meeting,
as Council motions are transcribed, projected for viewing by the Council and the public, and
adopted, rejected or amended by Council.
SECTION 2. Section 2.04.160 (City Council Minutes) of Chapter 2.04 (Council
Organization and Procedure) of the Palo Alto Municipal Code is hereby amended to read as
follows:
2.04.160 City council minutes.
(a) The minutes of the council shall be kept by the city clerk. The minutes shall be
neatly typewritten or printed in a book kept for that purpose, with a record of each p;;lrticular
type of business transacted set off in paragraphs, with proper subheadings.
(b) The minutes shall include a record of all business discussed and all actions taken
at regular or special meetings of the council. The minutes shall be action minutes. As soon as
possible after each council meeting, the city clerk shall post draft action minutes on the City's
website and transmit a copy to each council member.
(c) A verbatim transcript of the proceedings shall also be prepared. As soon as
possible after each council meeting the verbatim transcript shall be made publicly available
digitally on the City's website and hard copies available upon request.
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DocuSign Envelope I D: C 1 DC5B7D-BE73-4187 -AFA5-19C64C4E9BAO
(d) At the meeting following posting of the draft action minutes, council minutes
shall be agendized by the city clerk for the council's approval. Corrections to the minutes shall
be made at the meeting. Council members may submit their corrections in writing or orally to
the city clerk's office before the time of the meeting. The city clerk shall distribute a written
copy of all corrections received during regular business hours to all council members at the
meeting.
SECTION 3. Severability. If any provision, clause, sentence or paragraph of this
ordinance, or the application to any person or circumstances, shall be held invalid, such
invalidity shall not affect the other provisions of this Ordinance which can be given effect
without the invalid provision or application and, to this end, the provisions of this Ordinance
are hereby declared to be severable.
SECTION 4. The Council finds that this project is exempt from the provisions of the
California Environmental Quality Act ("CEQA"), pursuant to Section 15061 of the CEQA
Guidelines, because it can be seen with certainty that there is no possibility that the ordinance
will have a significant effect on the environment.
SECTION 5. This ordinance shall be effective on the thirty-first day after the date of
its adoption.
INTRODUCED: August 31, 2015
PASSED: October 5, 2015
AYES: BERMAN, BURT, FILSETH, HOLMAN, SCHARFF, SCHMID, WOLBACH
NOES: DUBOIS, KNISS
ABSENT:
ABSTENTIONS:
ATIEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
~~~s;"1~ ~39E7298FB2064DB . ~DocuSigned by:
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39M738653574A9
City Attorney City Manager
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Certificate Of Completion
Envelope Number: C1DC5B7DBE734187 AFA519C64C4E9BAO
Subject: Please DocuSign this document: ORO 5349 Council Minutes v3.pdf
Source Envelope:
Document Pages: 2
Certificate Pages: 5
AutoNav: Enabled
Envelopeld Stamping: Enabled
Record Tracking
Status: Original
10/8/2015 5:04:21 PM PT
Signer Events
Molly Stump
Molly.Stump@CityofPaloAito.org
City Attorney
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
10:
James Keene
james.keene@cityofpaloalto.org
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/14/2015 5:40:07 PM PT
I D: 44 fe333a-6a81-4cb 7 -b 7 d4-9254 73ac82e3
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Sharon Hanks
sharon.hanks@cityofpaloalto.org
Secretary to City Attorney
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered
10:
Signatures: 2
Initials: 0
Holder: Kim Lunt
kimberly.lunt@cityofpaloalto.org
Signature
(It DocuSigned by:
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Using IP Address: 199.33.32.254
Using IP Address: 199.33.32.254
Signature
Status
Status
Status
VIEWED
Using IP Address: 199.33.32.254
Docu¥.
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Status: Completed
Envelope Originator:
Kim Lunt
250 Hamilton Ave
Palo Alto , CA 94301
kimberly.lunt@cityofpaloalto.org
IP Address: 199.33.32 .254
Location: DocuSign
Timestamp
Sent: 10/8/2015 5:05:57 PM PT
Viewed: 10/18/2015 10:10:51 PM PT
Signed: 10/28/2015 3:59:53 PM PT
Sent: 10/28/2015 3:59:55 PM PT
Viewed: 11/13/2015 2:22:54 PM PT
Signed: 11/13/2015 2:23:21 PM PT
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 10/8/2015 5:05:57 PM PT
Viewed: 10/19/2015 8:22:13 AM PT
Completed: 11/13/2015 2:23:21 PM PT