HomeMy WebLinkAbout2015-06-15 Ordinance 5329DocuSign Envelope ID: FOAD7EF0-3957-49B7-AAOO-C9BB4C26538E
ORDINANCE NO. 5329
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING THE
BUDGET FOR FISCAL YEAR 2016
SECTION 1. The Council of the City of Palo Alto finds and determines as follows:
A. Pursuant to the provisions of Section 6(g) of Article IV of the Charter of the City of Palo
Alto and Chapter 2.28 of the Palo Alto Municipal Code, the City Manager has prepared and
submitted to the City Council, by letter of transmittal, a budget proposal for Fiscal Year 2016;
and
B. Pursuant to the provisions of Section 12 of Article Ill of the Charter, the Council did, on
June 8 and 15, 2015, hold public hearings on the budget after publication of notice in
accordance with Section 2.28.070 of the Palo Alto Municipal Code; and
C. In accordance with the provisions of Chapter 8 of Division 1, of Title 7, commencing
with Section 66016 of the Government Code, as applicable, the Council did on June 8 and 15,
2015, hold a public hearing on the proposed amendments to the Municipal Fee Schedule, after
publication of notice and after availability of the data supporting the amendments.was made
available to the public at least 10 days prior to the hearing.
SECTION 2. Pursuant to Chapter 2.28 of the Palo Alto Municipal Code, the following
documents, collectively referred to as "the budget" are hereby approved and adopted for Fiscal
Year 2016:
(a) The budget document (Exhibit "1") containing the proposed operating and
capital budgets submitted on April 27, 2015, by the City Manager for Fiscal Year
2016, entitled "City of Palo Alto -City Manager's Fiscal Year 2016 Proposed
Budget" covering General Government Funds, Enterprise Funds and Internal
Service Funds, a copy of which is on file in the Department of Administrative
Services, to which copy reference is hereby made concerning the full particulars
thereof, and by such reference is made a part hereof; and
(b) The Amendments to the City Manager's Fiscal Year 2016 Proposed Budget,
attached hereto as Exhibit "2," and made a part hereof; and
(c) Changes and revised pages in the Table of Organization, attached hereto as
Exhibit "3," and made a part hereof; and
(d) Fee changes of the Municipal Fee Schedule attached hereto as Exhibit "4"; and
1
DocuSign Envelope ID: FOAD7EF0-3957 -4987 -MOO-C9BB4C26538E
SECTION 3. The sums set forth in the budget for the various departments of the City, as
herein amended, are hereby appropriated to the uses and purposes set forth therein.
SECTION 4. All expenditures made on behalf of the City, directly or through any agency,
except those required by state law, shall be made in accordance with the authorization
contained in this ordinance and the budget as herein amended.
SECTION 5. Appropriations for the Fiscal Year 2015 that are encumbered by approved
purchase orders and contracts for which goods or services have not been received or contract
completed, and/or for which all payments have not been made, by the last day of the Fiscal Year
2015 shall be carried forward and added to the fund or department appropriations for Fiscal
Year 2016.
SECTION 6. The City Manager is authorized and directed to make changes in the
department and fund totals and summary pages of the budget necessary to reflect the
amendments enumerated and aggregated in the budget as shown in Exhibit "2" and the Fiscal
Year 2015 appropriations carried forward as provided in Section 5.
SECTION 7. As specified in'Section 2.04.320 of the Palo Alto Municipal Code, a majority
vote of the City Council is required to adopt this ordinance.
SECTION 8. As specified in Section 2.28.140(b) of the Palo Alto Municipal Code, the
Council of the City of Palo Alto hereby delegates the authority to invest the City's funds to the
Director of Administrative Services, as Treasurer, in accordance with the City's Investment Policy
for Fiscal Year 2016.
SECTION 9. The Council of the City of Palo Alto adopts the changes to the Municipal Fee
Schedule as set forth in Exhibit "4". The amount of the new or increased fees and charges is no
more than necessary to cover the reasonable costs of the governmental activity, and the manner
in which those costs are allocated to a payer bears a fair and reasonable relationship to the
payer's burden on, or benefits received from, the governmental activity. All new and increased
fees shall go into effect immediately; provided that pursuant to Government Code Section
66017, all Planning & Community Environment Department and Development Services
Department fees relating to a "development project" as defined in Government Code Section
66000 shall become effective sixty (60) days from the date of adoption.
SECTION 10. Fees in the Municipal Fee Schedule are for government services provided
directly to the payor that are not provided to those not charged. The amount of this fee does not
exceed the reasonable costs to the City of providing the services. Consequently, pursuant to Art.
XIII C, Secti9n l(e)(2), such fees are not a tax.
2
DocuSign Envelope ID: FOAD7EF0-3957-49B7-AAOO-C9BB4C26538E
SECTION 11. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this
ordinance shall become effective upon adoption.
SECTION 12. The Council of the City of Palo Alto hereby finds that this is not a project
under the California Environmental Quality Act and, therefore, no environmental impact
assessment is necessary.
INTRODUCED AND PASSED: June 15, 2015
AYES: BERMAN, BURT, DUBOIS, FILSETH, HOLMAN, KNISS, SCHARFF, SCHMID,
WOLBACH
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST: ~
~
City Clerk Mayor
APPROVED AS TO FORM: QDocuSigned by:
~,,..tftfl'
39FZ29§EB20B4QB
APPROVED: City Manager
City Attorney Director of Administrative Services
3
Certificate Of Completion
Envelope Number: FOAD7EF0395749B7AAOOC9BB4C26538E
Subject: Please DocuSign this document: BAO 5329-FY 2016 Budget Adoption Ordinance.pdf
Source Envelope:
Document Pages: 3
Certificate Pages: 5
AutoNav: Enabled
Envelopeld Stamping: Enabled
Record Tracking
Status: Original
6/26/2015 10:51:33 AM PT
Signer Events
Cara Silver
cara.silver@cityofpaloalto.org
Senior Assistant City Attorney
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/26/2015 12:52:52 PM PT
I D: 89d8e042-57 e5-41 a3-a8b9-ede50db687a4
Lalo Perez
Lalo.Perez@CityofPaloAito.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/26/2015 5:16:05 PM PT
ID: 3ee3791 f-3163-42bb-9197 -68c7e4616a6f
James Keene
james.keene@cityofpaloalto.org
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/14/2015 5:40:07 PM PT
ID: 44fe333a-6a81-4cb7-b7d4-925473ac82e3
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Signatures: 3
Initials: 0
Holder: Kim Lunt
kimberly.lunt@cityofpaloalto.org
Signature
JrDocuSigned by: ~~0~::.
Using IP Address: 199.33.32.254
GDocuSigned by:
k/6 p, .....
82ADF35ED7C5496 ...
Using IP Address: 162.232.168.58
Signed using mobile
Using IP Address: 199.33.32.254
Signature
Status
Status
Status
Docu~.
i SBI.IIIIII
Status: Completed
Envelope Originator:
Kim Lunt
250 Hamilton Ave
Palo Alto , CA 94301
kimberly .lunt@cityofpaloalto.org
IP Address: 199.33.32.254
Location: DocuSign
Timestamp
Sent: 6/26/201510:54:20 AM PT
Viewed: 6/26/2015 12:52:52 PM PT
Signed: 6/26/2015 12:53:14 PM PT
Sent: 6/26/2015 12:53:16 PM PT
Viewed: 6/26/2015 5:16:06 PM PT
Signed: 6/26/2015 5:16:25 PM PT
Sent: 6/26/2015 5:16:27 PM PT
Viewed: 8/12/2015 5:43:04 PM PT
Signed: 8/12/2015 5:43:29 PM PT
Timestamp
Timestamp
Timestamp
Timestamp
Attachment A, Exhibit 1
Fiscal Year 2016 City Manager’s
Proposed Operating & Capital Budget
These documents were originally distributed in Council
Packet of April 27, 2015. Printed copies are available upon
request for $27 per book.
These documents may be viewed at any City of Palo Alto
Library or the City’s website:
www.cityofpaloalto.org/gov/depts/asd/budget.asp
Changes to the Municipal Fee Schedule were distributed in
Council Packet on April 30, 2015. The City Manager’s Staff
Report can be viewed on the City’s website:
http://www.cityofpaloalto.org/civicax/filebank/documents/47142
ATTACHMENT A, EXHIBIT 2
5/28/2015
Category Amount Description
GENERAL FUND
Property Tax 525,000
As reported in the City Manager Monthly Report for May 2015,in a onetime windfall,the City’sGeneral Fund recently
received $3.3 million indocumentary transfer taxes for Fiscal Year 2015 asa resultof the sale of several major and high
quality commercial propertyassets.Theseincludedfacilities purchasedalong El CaminoReal (PaloAlto Square),PageMill
Road,Porter Drive,and Hillview and Miranda Avenues.The purchaser was Hudson Pacific Properties which acquired
other properties up and down the Peninsula.Due to these property transfers as wellas updated information from the
County Assessor’s Office,staff recommends increasing the Property Tax estimate by $0.525 from $34.542 million to
$35.067 million.
525,000
Transfer Out 325,000
The Fiscal Year 2016 Proposed Budget transfers $18.7 million from the General Fund to infrastructure.Of this transfer
$5.0 million isattributed to the 2 percent TOT tax increaseand new hotelstobeopenedduringthe fiscal year.Staff has
reviewed the total amount for TOT tied to the 2 percent TOT tax increase and new hotels.The estimated TOT receipts
related to these two sources is $5.3 million.Therefore,staff proposes an increase to the transfer to infrastructure by
$0.325 million, bringing the total transfer to $5.325 million.
0 325,000
200,000$
General Expense 5,000
Increase City Council food budget by $5,000 for meals related to Council Meetings due to the increased number of
meetings.
5,000
(5,000)$
Adjusts the Fiscal Year 2016 allocation for this project. The Proposed Budget document assumed a higher level of
reappropriation than is now currently anticipated to be necessary due to higher than anticipated Fiscal Year 2015
expenses. Therefore, the Fiscal Year 2016 budget for this project is recommended to be reduced, with no net change to
the Infrastructure Reserve level included in the Proposed Capital Budget.CITY MANAGER'S OFFICE
Contract Services 250,000
Staff recommends continuing operation of an animal shelter in Palo Alto and retaining the Animal Control Officer (ACOs)
functions. Staff also recommends that the City seeks out a non-profit partner to operate the shelter. As discussed with
the Finance Committee on April 22, 2015, in order to transition to an alternative service delivery model for the shelter,
staff recommends allocating approximately $250,000 in one-time transition costs in Fiscal Year 2016, offset by a projected
Fiscal Year 2015 Budget Surplus carry-forward amount.
250,000
(250,000)$
Contract Services (190,000)
At the May 26,2015 Finance Committee meeting,the Committee approved a recommendation initiated by the
Committee to the City Council to eliminate the proposedincrease in the Office of Sustainability’s consultantbudget.The
budget wrap-up memorandum provides a summary of the intended uses for the consultant budget.
(190,000)
190,000$
Contract Services 50,000
At theMay26,2015Finance Committee meeting,the Committee initiated and approved a recommendation to the City
Council to add an additional $50,000totheCommunityServicesDepartment Budgetfor citywide special events.Withthe
City Manager’s proposal of $35,000 for special events funding as identified in the Fiscal Year 2016 ProposedOperating
Budget, funding for special events is proposed to increase by $85,000 from $82,000 to $167,000.
50,000
(50,000)$
Net Changes To (From) Reserves
Use Changes
CITY COUNCIL
OFFICE OF SUSTAINABILITY
Source Changes
NON-DEPARTMENTAL
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED BUDGET
Use Changes
Net Changes To (From) Reserves
Use Changes
Net Changes To (From) Reserves
COMMUNITY SERVICES
Use Changes
Net Changes To (From) Reserves
Use Changes
Net Changes To (From) Reserves
ATTACHMENT A, EXHIBIT 2
5/28/2015
Category Amount Description
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED BUDGET
Charges for Services (50,200)
During the recruitment for a new Fire Chief in Fiscal Year 2013, the Full-Time Equivalent (FTE) for the Police Chief was
evenly split between the Police Department and the Fire Department. The Fire Chief was hired in November 2012. Staff
proposes to fully allocate the Police Chief position back to the Police Department in Fiscal Year 2016, which results in a
0.50 FTE and $165,710 shift from the Fire Department to the Police Department. As a result of this shift, $50,200 or 30.3
percent of the cost for this position will no longer be reimbursed by Stanford University as part of the Fire Services
agreement between the City and the University. The Fiscal Year 2016 Adopted Budget will show the Fire Department,
Police Department, and Office of Emergency Services separately versus one Public Safety Department.
(50,200)
Allocated Charges 91,500
Increase in Allocated Chargestooffset the transferoffundingfor this position from theGeneral Fundtothe Information
Technology Fund.The funding for these additional allocated charges will be evenly split between the Police and Fire
Departments, this action has no additional impact to the General Fund.
Salaries and Benefits (165,710)
During the recruitment for a new Fire Chief in Fiscal Year 2013,the Full-Time Equivalent (FTE)for the Police Chief was
evenly splitbetweenthePolice Department and the FireDepartment.The Fire Chief washiredinNovember 2012.Staff
proposes to fully allocate the Police Chief position back to the PoliceDepartment in Fiscal Year 2016,which results in a
0.50 FTE and $165,710 shift from the Fire Department to the Police Department.
Salaries and Benefits (91,500)
Remove 0.5 Senior Technologist Position (0.5 FTE also in Fire). This action funds a Senior Technologist position to
coordinate implementation, management, and maintenance of technology projects related to public safety. Staff
recommends that the position be funded in the Information Technology Department and dedicated to support the public
safety departments offset with increased allocated charges from the General Fund to the Information Technology Fund.
The funding for these additional allocated charges will be evenly split between the Police and Fire Departments therefore
this action has no additional impact to the General Fund.
(165,710)
115,510$
Allocated Charges 91,500
Increase in Allocated Chargestooffset the transferoffundingfor this position from theGeneral Fundtothe Information
Technology Fund.The funding for these additional allocated charges will be evenly split between the Police and Fire
Departments, this action has no additional impact to the General Fund.
Salaries and Benefits 165,710
During the recruitment for a new Fire Chief in Fiscal Year 2013,the Full-Time Equivalent (FTE)for the Police Chief was
evenly splitbetweenthePolice Department and the FireDepartment.The Fire Chief washiredinNovember 2012.Staff
proposes to fully allocate the Police Chief position back to the PoliceDepartment in Fiscal Year 2016,which results in a
0.50 FTE and $165,710 shift from the Fire Department to the Police Department.
Salaries and Benefits (91,500)
Remove 0.5 Senior Technologist Position (0.5 FTE also in Fire). This action funds a Senior Technologist position to
coordinate implementation, management, and maintenance of technology projects related to public safety. Staff
recommends that the position be funded in the Information Technology Department and dedicated to support the public
safety departments offset with increased allocated charges from the General Fund to the Information Technology Fund.
The funding for these additional allocated charges will be evenly split between the Police and Fire Departments therefore
this action has no additional impact to the General Fund.
165,710
(165,710)$
Salaries and Benefits (22,925)
At the May 26,2015 Finance Committee meeting,the Committee initiated aproposal to eliminatetheproposed addition
of the Code Enforcement Officer –Lead position,resulting in a budget decrease of $120,000.The proposed Code
Enforcement Officer -Lead position was split 0.2 FTE in Development Services and 0.8 FTE in Planning and Community
Environment.The budget wrap-up memorandum providesa summaryof the performance outcome for the City Manager
recommended addition of this position.
(22,925)
22,925$
Salaries and Benefits (97,075)
At the May 26,2015 Finance Committee meeting,the Committee initiated aproposal to eliminatetheproposed addition
of the Code Enforcement Officer –Lead position,resulting in a budget decrease of $120,000.The proposed Code
Enforcement Officer -Lead position was split 0.2 FTE in Development Services and 0.8 FTE in Planning and Community
Environment.The budget wrap-up memorandum providesa summaryof the performance outcome for the City Manager
recommended addition of this position.
(97,075)
97,075$
Net Changes To (From) Reserves
Net Changes To (From) Reserves
Use Changes
PLANNING & COMMUNITY ENVIRONMENT
DEVELOPMENT SERVICES
Use Changes
Use Changes
Net Changes To (From) Reserves
POLICE
Net Changes To (From) Reserves
Source Changes
Use Changes
FIRE
ATTACHMENT A, EXHIBIT 2
5/28/2015
Category Amount Description
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED BUDGET
Contract Services 27,000
At the May 26, 2015 Finance Committee Meeting, the Committee approved a staff recommendation to increase the
annual JPA contribution which is funded in the Public Works Department’s General Fund budget by $27,000. The Board of
Directors of the San Francisquito Creek Joint Powers Authority (JPA) approved the JPA’s Fiscal Year 2016 operating budget
on Thursday, April 23rd. The Fiscal Year 2016 budget increased the annual member agency contribution by $27,000 from
$118,000 to $145,000 in order to allow the JPA to hire an additional staff person. Therefore, staff recommends increasing
the annual JPA contribution which is funded in the Public Works Department’s General Fund budget by $27,000 to cover
the additional cost. The increased expense is recommended to be funded via increased Fiscal Year 2015 budget surplus
carry-forward funds.
Contract Services 122,000
At the May 26, 2015 Finance Committee Meeting, the Committee approved a staff recommendation to increase one-time
funding for Urban Forestry Master Plan by $120,000. On May 11, 2015 staff brought the Urban Forest Master Plan to City
Council for adoption. Due to the timing of the City Council’s consideration of the plan, funding was not included in the
2016 Proposed Operating Budget for the first year of the plan in the amount of $122,000. The recommendation is to
provide one-time funding for the first year costs of this plan based on the City Council’s adoption of the plan offset with
FY 2015 budget surplus funds. Funding in the amount of $78,024 will support hiring of hourly and contract staffing to
supplement current staffing levels to allow permanent staff to focus on programmatic elements of the plan such as
investigation of reasons for less canopy in south Palo Alto and to develop strategies to address this; coordination with
nearby jurisdictions and agencies regarding trees within the El Camino Real Corridor; and tree permitting and regulations
for Private Development. Contract dollars in the amount of $44,000 will fund a contract with Canopy to develop an on-
line tree library, outreach materials and staff training.
149,000
(149,000)$
Total General Fund Changes to BSR 5,800$
454,000 Fiscal Year 2015 Budget Surplus to fund one-time items
459,800$ Revised Fiscal Year 2016 Budget Surplus
PUBLIC WORKS
Use Changes
Net Changes To (From) Reserves
ATTACHMENT A, EXHIBIT 2
5/28/2015
Category Description
400,000 Transfers funding to the Capital Improvement Fund to support the new
Downtown Garage Project.
Use Changes 400,000
(400,000)
Charges to Other
Funds 183,000
Increase in charges to the General Fund to offset the transfer of funding for
this position from the General Fund to the Information Technology Fund.
The funding for these additional allocated charges will be evenly split
between the Police and Fire Departments,this action has no additional
impact to the General Fund.
183,000
Salary and Benefits 183,000 Funding for a Senior Technologist position, orginally located in the proposed
budget in Public Safety. Fudning will be transferred from General Fund,
$91,500 from Police and $91,500 from Fire to the Technology Fund to fund
the Senior Technologist position
Use Changes 183,000
-
Downtown Parking In-Lieu Fund
INFORMATION TECHNOLOGY FUND
Net Changes To (From) Reserves
Net Changes To (From) Reserves
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED BUDGET
SPECIAL REVENUE FUNDS
INTERNAL SERVICE
Source Changes
Attachment A, Exhibit 2
5/28/2015
Project Funding
Title Number Revenue Expense Source Comments
Amendments to Project Budgets - Expense
New Public Safety Building PE-15001 $ 100,000 Infrastructure Reserve Increases the Fiscal Year 2016 budget for the New Public Safety Building project by $100,000, offset by a reduction to the Infrastructure Reserve. The
Proposed Capital Budget assumed that this
expenditure would occur during Fiscal Year 2015,
however due to timing constraints staff was not able to seek City Council authorization for these expenses.
Fire Station 3 Replacement PE-15003 $ 700,000 Infrastructure Reserve Increases the Fiscal Year 2016 budget for the Fire
Station 3 Replacement project by $700,000, offset
by a reduction to the Infrastructure Reserve. The
Proposed Capital Budget assumed that this expenditure would occur during Fiscal Year 2015, however due to timing constraints staff was not able to seek City Council authorization for these
expenses.
New Downtown Garage PE-15007 $ 400,000 $ 400,000 Transfer from the Downtown Parking In-Lieu Fund Increases the Fiscal Year 2016 budget for the New Downtown Parking Garage project by $400,000, offset by a transfer from the Downtown Parking In-
Lieu Fund. The Proposed Capital Budget assumed
that this expenditure would occur during Fiscal
Year 2015, however due to timing constraints staff was not able to seek City Council authorization for these expenses.
Subtotal - Project Adjustments $ 400,000 $ 1,200,000
Amendments to Project Budgets - Revenue
Transfer from the General Fund N/A $ 325,000 $ - Transfer from the General Fund Increases the budgeted transfer from the General Fund to the Capital Improvement Fund to fully account for the amount of TOT revenue tied to the
two percentage point TOT tax increase, as well as
the TOT increas associated with new hotels.
Subtotal - Revenue Adjustments $ 325,000 $ -
Reappropriation Adjustments
Art Center Auditorium Audio, Visual, and
Furnishings
AC-14000 $ 92,347 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.Open Space Trails and Amenities OS-00001 $ 6,000 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Library and Community Centers- Temporary
Facilities
PE-09010 $ 124,813 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.Charleston/Arastradero Corridor Project PE-13011 $ 38,452 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
El Camino Park Restoration PE-13016 $ 92,234 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.El Camino Median Landscape Improvements PE-13017 $ 26,073 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.
Lucie Stern Building PE-14015 $ 2,456,117 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.Civic Center Waterproofing Study and Repairs PE-15020 $ 78,492 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.
Palo Alto Community Gardens Irrigation Systems PE-15022 $ 50,394 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.Baylands Nature Interpretive Center Facility Improvements PE-15029 $ 28,959 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.
Street Maintenance PE-86070 $ 1,687,193 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED CAPITAL BUDGET
CITY OF PALO ALTO
CAPITAL IMPROVEMENT FUND
Attachment A, Exhibit 2
5/28/2015
Project Funding
Title Number Revenue Expense Source Comments
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED CAPITAL BUDGET
CITY OF PALO ALTO
Roofing Replacement,PF-00006 $ 284,831 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Building Systems Improvements PF-01003 $ 41,631 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.Facility Interior Finishes Replacement PF-02022 $ 51,334 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Fire Station 1 Improvements PF-14002 $ (39,189)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project. The Proposed Budget document assumed a higher level of reappropriation than is now currently anticipated to be necessary due to higher than anticipated Fiscal Year 2015 expenses.
Therefore, the Fiscal Year 2016 budget for this
project is recommended to be reduced, with no net
change to the Infrastructure Reserve level included
in the Proposed Capital Budget.
University Avenue Parking Improvements PF-14003 $ 20,372 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Rinconada Pool Locker Room PF-15000 $ 23,068 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.Emergency Facility Improvements PF-15005 $ 198,770 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Americans with Disabilities Act Compliance PF-93009 $ (202,352)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project. The Proposed Budget document assumed a higher level of reappropriation than is now currently anticipated to be necessary due to higher than anticipated Fiscal Year 2015 expenses.
Therefore, the Fiscal Year 2016 budget for this
project is recommended to be reduced, with no net
change to the Infrastructure Reserve level included in the Proposed Capital Budget.
Tennis and Basketball Court Resurfacing PG-06001 $ (83,950)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project. The Proposed Budget document assumed
a higher level of reappropriation than is now
currently anticipated to be necessary due to higher
than anticipated Fiscal Year 2015 expenses. Therefore, the Fiscal Year 2016 budget for this project is recommended to be reduced, with no net change to the Infrastructure Reserve level included
in the Proposed Capital Budget.
Benches, Signage, Fencing, Walkways, and Perimeter Landscaping PG-06003 $ (13,343)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project. The Proposed Budget document assumed a higher level of reappropriation than is now currently anticipated to be necessary due to higher
than anticipated Fiscal Year 2015 expenses.
Therefore, the Fiscal Year 2016 budget for this
project is recommended to be reduced, with no net change to the Infrastructure Reserve level included in the Proposed Capital Budget.
Park Maintenance Shop Remodel PG-09003 $ 10,000 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.Stanford/Palo Alto Playing Fields Netting PG-12001 $ (47,200)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project. The Proposed Budget document assumed a higher level of reappropriation than is now
currently anticipated to be necessary due to higher
than anticipated Fiscal Year 2015 expenses.
Therefore, the Fiscal Year 2016 budget for this
project is recommended to be reduced, with no net change to the Infrastructure Reserve level included in the Proposed Capital Budget.
Golf Course Tree Maintenance PG-12002 $ 6,818 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.Safe Routes to School PL-00026 $ 120,388 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.
Attachment A, Exhibit 2
5/28/2015
Project Funding
Title Number Revenue Expense Source Comments
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED CAPITAL BUDGET
CITY OF PALO ALTO
Bicycle and Pedestrian Transportation Plan Implementation Projects PL-04010 $ (194,149)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project. The Proposed Budget document assumed
a higher level of reappropriation than is now
currently anticipated to be necessary due to higher
than anticipated Fiscal Year 2015 expenses. Therefore, the Fiscal Year 2016 budget for this project is recommended to be reduced, with no net change to the Infrastructure Reserve level included
in the Proposed Capital Budget.
Traffic Signal and Intelligent Transportation System Upgrades PL-05030 $ 151,658 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.Dinah Summerhill Pedestrian Improvements PL-11001 $ 116,052 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Street Lights Improvements PO-05054 $ (41,160)Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project. The Proposed Budget document assumed a higher level of reappropriation than is now currently anticipated to be necessary due to higher than anticipated Fiscal Year 2015 expenses.
Therefore, the Fiscal Year 2016 budget for this
project is recommended to be reduced, with no net
change to the Infrastructure Reserve level included in the Proposed Capital Budget.
Sign Reflectivity Upgrade PO-11000 $ 40,953 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Sidewalk Repairs PO-89003 $ 238,435 Infrastructure Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.
Subtotal - Project Reappropriations $ - $ 5,364,041
TOTAL CAPITAL IMPROVEMENT FUND CIP
ADJUSTMENTS
$ 725,000 $ 6,564,041
Attachment A, Exhibit 2
5/28/2015
Project Funding
Title Number Revenue Expense Source Comments
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED CAPITAL BUDGET
CITY OF PALO ALTO
PROJECT REAPPROPRIATIONS
Communications System Improvements EL-89031 $ 168,006 Electric Reserve Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year 2015 to Fiscal Year 2016.
Total $ - $ 168,006
TOTAL ELECTRIC FUND CIP ADJUSTMENTS $ - $ 168,006
PROJECT REAPPROPRIATIONS
Storm Drain System Replacement and Rehabilitation SD-06101 $ 9,874 Storm Drainage Fund Ending Fund Balance Adjusts the Fiscal Year 2016 allocation for this project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Channing Avenue/Lincoln Avenue Storm Drain
Improvements SD-11101 $ 3,155,342 Storm Drainage Fund
Ending Fund Balance
Adjusts the Fiscal Year 2016 allocation for this
project, reappropriating funding from Fiscal Year
2015 to Fiscal Year 2016.
Total $ - $ 3,165,216
TOTAL STORM DRAINAGE FUND CIP
ADJUSTMENTS
$ - $ 3,165,216
Amendments to Project Budgets - Expense
Scheduled Vehicle and Equipment Replacement- Fiscal Year 2016 VR-16000 $ (60,000)Vehicle Replacement Fund Ending Fund Balance Reduces the funding available for vehicle replacement in Fiscal Year 2016 due to the Finance Committee's recommendation to not fund
the scheduled replacement of two pool sedans.
Subtotal - Project Adjustments $ - $ (60,000)
PROJECT REAPPROPRIATIONS
Citywide Fuel Transaction and Inventory
Management System Replacement
VR-06801 $ (46,529)Vehicle Replacement Fund
Ending Fund Balance
Adjusts the Fiscal Year 2016 allocation for this
project. The Proposed Budget document assumed
a higher level of reappropriation than is now currently anticipated to be necessary due to higher than anticipated Fiscal Year 2015 expenses. Therefore, the Fiscal Year 2016 budget for this
project is recommended to be reduced, with no net
change to the Vehicle Replacement Fund Reserve
levels as outlined in the proposed budget
document, as expenses are simply being moved from one fiscal year to the next.
Municipal Services Center Fuel Station Demolition VR-14002 $ (154,183)Vehicle Replacement Fund
Ending Fund Balance
Adjusts the Fiscal Year 2016 allocation for this
project. The Proposed Budget document assumed
a higher level of reappropriation than is now
currently anticipated to be necessary due to higher than anticipated Fiscal Year 2015 expenses. Therefore, the Fiscal Year 2016 budget for this project is recommended to be reduced, with no net
change to the Vehicle Replacement Fund Reserve
levels as outlined in the proposed budget
document, as expenses are simply being moved from one fiscal year to the next.
VEHICLE REPLACEMENT FUND
ELECTRIC FUND
STORM DRAINAGE FUND
Attachment A, Exhibit 2
5/28/2015
Project Funding
Title Number Revenue Expense Source Comments
AMENDMENTS TO THE CITY MANAGER'S 2016 PROPOSED CAPITAL BUDGET
CITY OF PALO ALTO
Scheduled Vehicle and Equipment Replacement- Fiscal Year 2014 VR-14000 $ (88,358)Vehicle Replacement Fund Ending Fund Balance Adjusts the Fiscal Year 2016 allocation for this project. The Proposed Budget document assumed
a higher level of reappropriation than is now
currently anticipated to be necessary due to higher
than anticipated Fiscal Year 2015 expenses. Therefore, the Fiscal Year 2016 budget for this project is recommended to be reduced, with no net change to the Vehicle Replacement Fund Reserve
levels as outlined in the proposed budget
document, as expenses are simply being moved
from one fiscal year to the next.
Scheduled Vehicle and Equipment Replacement- Fiscal Year 2015 VR-15000 $ (141,989)Vehicle Replacement Fund Ending Fund Balance Adjusts the Fiscal Year 2016 allocation for this project. The Proposed Budget document assumed
a higher level of reappropriation than is now
currently anticipated to be necessary due to higher
than anticipated Fiscal Year 2015 expenses.
Therefore, the Fiscal Year 2016 budget for this project is recommended to be reduced, with no net change to the Vehicle Replacement Fund Reserve levels as outlined in the proposed budget
document, as expenses are simply being moved
from one fiscal year to the next.
Subtotal - Project Reappropriations $ - $ (431,059)
TOTAL VEHICLE REPLACEMENT FUND CIP ADJUSTMENTS (491,059)$
TABLE OF ORGANIZATION
TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2016 PROPOSED BUDGET 472
TABLE OF ORGANIZATIONTable of Organization
FY 2013
Actuals
FY 2014
Actuals
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
FY 2016
Change
FTE
FY 2016
Change %
General Fund
Development Services
Administrative Assistant 0.00 0.00 1.00 1.00 0.00 0.00%
Administrative Associate II 0.00 0.00 3.02 3.02 0.00 0.00%
Administrative Associate III 0.00 0.00 1.01 1.01 0.00 0.00%
Assistant Chief Building Official 0.00 0.00 0.00 1.00 1.00 0.00%
Assistant Director Public Works 0.00 0.00 0.02 0.02 0.00 0.00%
Associate Engineer 0.00 0.00 0.16 0.16 0.00 0.00%
Associate Planner 0.00 0.00 0.90 0.90 0.00 0.00%
Building Inspector Specialist 0.00 0.00 3.00 4.00 1.00 33.33%
Building/Planning Technician 0.00 0.00 1.80 1.80 0.00 0.00%
Chief Building Official 0.00 0.00 1.00 1.00 0.00 0.00%
Chief Planning Official 0.00 0.00 0.20 0.20 0.00 0.00%
Code Enforcement Officer 0.00 0.00 0.50 0.40 -0.10 (20.00)%
Deputy Chief/Fire Marshall 0.00 0.00 0.84 0.85 0.01 1.19%
Development Project Coordinator II 0.00 0.00 2.00 2.00 0.00 0.00%
Development Project Coordinator III 0.00 0.00 3.00 3.00 0.00 0.00%
Development Services Director 0.00 0.00 1.00 1.00 0.00 0.00%
Engineer 0.00 0.00 0.62 0.62 0.00 0.00%
Engineering Technician III 0.00 0.00 2.10 2.10 0.00 0.00%
Fire Fighter 0.00 0.00 1.00 1.00 0.00 0.00%
Fire Inspector 0.00 0.00 4.00 4.00 0.00 0.00%
Hazmat Inspector 0.00 0.00 1.90 1.90 0.00 0.00%
Industrial Waste Inspector 0.00 0.00 0.01 0.01 0.00 0.00%
Industrial Waste Investigator 0.00 0.00 0.21 0.21 0.00 0.00%
Inspector, Field Services 0.00 0.00 0.70 0.70 0.00 0.00%
Management Analyst 0.00 0.00 0.01 0.01 0.00 0.00%
Manager Development Center 0.00 0.00 1.00 1.00 0.00 0.00%
Manager Environmental Control
Program 0.00 0.00 0.10 0.10 0.00 0.00%
Manager Planning 0.00 0.00 1.80 2.00 0.20 11.11%
Manager Urban Forestry 0.00 0.00 0.04 0.04 0.00 0.00%
Manager Watershed Protection 0.00 0.00 0.05 0.05 0.00 0.00%
Planner 0.00 0.00 0.80 0.25 -0.55 (68.75)%
Planning Arborist 0.00 0.00 0.25 0.25 0.00 0.00%
Plans Check Engineer 0.00 0.00 1.00 0.00 -1.00 (100.00)%
Project Engineer 0.00 0.00 0.15 0.13 -0.02 (13.33)%
Project Manager 0.00 0.00 0.07 0.07 0.00 0.00%
Senior Engineer 0.00 0.00 0.68 0.68 0.00 0.00%
Senior Industrial Waste Investigator 0.00 0.00 0.01 0.01 0.00 0.00%
ATTACHMENT A, EXHIBIT #3
TABLE OF ORGANIZATION
473 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2016 PROPOSED BUDGET
Senior Management Analyst 0.00 0.00 1.00 1.00 0.00 0.00%
Senior Planner 0.00 0.00 0.40 0.36 -0.04 (10.00)%
Senior Technologist 0.00 0.00 0.50 0.00 -0.50 (100.00)%
Supervisor Inspection and Surveying 0.00 0.00 0.27 0.27 0.00 0.00%
Surveyor, Public Works 0.00 0.00 0.47 0.00 -0.47 (100.00)%
Total Development Services 0.00 0.00 38.59 38.12 -0.47 (1.22)%
Fire
40-Hour Training Battalion Chief 0.00 0.00 1.00 1.00 0.00 0.00%
40-Hour Training Captain 1.00 1.00 0.00 1.00 1.00 0.00%
Administrative Assistant 0.50 1.50 1.50 1.00 -0.50 (0.33)%
Administrative Associate II 4.00 3.00 2.00 2.00 0.00 0.00%
Battalion Chief 3.00 3.00 3.00 3.00 0.00 0.00%
Business Analyst 0.40 0.80 0.80 0.80 0.00 0.00%
Deputy Chief/Fire Marshall 0.84 0.84 0.00 0.00 0.00 0.00%
Deputy Director Technical Services
Division 0.20 0.20 0.20 0.20 0.00 0.00%
Deputy Fire Chief 2.00 2.00 2.00 2.00 0.00 0.00%
Emergency Medical Service Director 1.00 1.00 1.00 1.00 0.00 0.00%
Emergency Medical Service Data
Specialist 1.00 1.00 1.00 1.00 0.00 0.00%
Fire Apparatus Operator 30.00 30.00 30.00 30.00 0.00 0.00%
Fire Captain 22.00 22.00 22.00 21.00 -1.00 (4.55)%
Fire Chief 1.00 1.00 1.00 1.00 0.00 0.00%
Fire Fighter 41.00 41.00 40.00 40.00 0.00 0.00%
Fire Inspector 4.00 4.00 0.00 0.00 0.00 0.00%
Geographic Information System
Specialist 1.00 0.50 0.50 0.50 0.00 0.00%
Hazardous Materials Inspector 1.90 1.90 0.00 0.00 0.00 0.00%
Police Chief 0.50 0.50 0.50 0.00 -0.50 (100.00)%
Public Safety Dispatcher-Lead 0.40 0.00 0.00 0.00 0.00 0.00%
Senior Management Analyst 0.50 0.50 1.00 1.00 0.00 0.00%
Total Fire 116.24 115.74 107.50 106.50 -1.00 (0.93)%
Office of Emergency Services
Director Office of Emergency Services 1.00 1.00 1.00 1.00 0.00 0.00%
Office of Emergency Services
Coordinator 1.00 1.00 1.00 1.00 0.00 0.00%
Program Assistant 1.00 1.00 1.00 1.00 0.00 0.00%
Total Office of Emergency Services 3.00 3.00 3.00 3.00 0.00 0.00%
TABLE OF ORGANIZATIONTable of Organization
FY 2013
Actuals
FY 2014
Actuals
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
FY 2016
Change
FTE
FY 2016
Change %
ATTACHMENT A, EXHIBIT #3
TABLE OF ORGANIZATION
TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2016 PROPOSED BUDGET 474
Planning and Community Environment
Administrative Assistant 1.00 2.00 1.00 1.00 0.00 0.00%
Administrative Associate I 1.00 1.00 1.00 1.00 0.00 0.00%
Administrative Associate II 3.80 3.80 1.00 1.00 0.00 0.00%
Administrative Associate III 1.00 2.00 2.00 2.00 0.00 0.00%
Assistant Building Official 1.00 0.00 0.00 0.00 0.00 0.00%
Assistant Director PCE 1.00 1.00 1.00 1.00 0.00 0.00%
Associate Engineer 1.00 1.00 1.00 1.00 0.00 0.00%
Associate Planner 0.00 1.00 0.10 0.10 0.00 0.00%
Building Inspector 4.00 0.00 0.00 0.00 0.00 0.00%
Building Inspector Specialist 1.00 3.00 0.00 0.00 0.00 0.00%
Building/Planning Technician 2.00 2.00 0.20 0.20 0.00 0.00%
Business Analyst 0.00 0.00 1.00 1.00 0.00 0.00%
Chief Building Official 1.00 1.00 0.00 0.00 0.00 0.00%
Chief Planning Official 1.00 1.00 0.80 0.80 0.00 0.00%
Chief Transportation Official 1.00 0.90 0.50 0.50 0.00 0.00%
Code Enforcement Officer 2.00 2.00 1.50 1.60 0.10 6.67%
Coordinator Transportation Systems
Management 0.50 0.50 0.90 0.85 -0.05 (5.56)%
Deputy City Manager 0.50 0.00 0.00 0.00 0.00 0.00%
Development Project Coordinator II 0.00 2.00 0.00 0.00 0.00 0.00%
Development Project Coordinator III 3.00 3.00 0.00 0.00 0.00 0.00%
Development Services Director 1.00 1.00 0.00 0.00 0.00 0.00%
Director Planning/Community
Environment 1.00 1.00 1.00 1.00 0.00 0.00%
Engineer 1.00 1.00 0.00 0.00 0.00 0.00%
Engineering Technician II 1.00 0.00 0.00 0.00 0.00 0.00%
Management Analyst 0.50 0.40 0.40 0.40 0.00 0.00%
Manager Development Center 1.00 1.00 0.00 0.00 0.00 0.00%
Manager Planning 2.00 3.00 1.20 2.00 0.80 66.67%
Parking Operations-Lead 0.00 0.00 0.00 0.30 0.30 0.00%
Planner 3.75 3.75 3.15 3.00 -0.15 (4.76)%
Plans Check Engineer 2.00 1.00 0.00 0.00 0.00 0.00%
Plans Examiner 1.00 0.00 0.00 0.00 0.00 0.00%
Project Engineer 1.00 1.00 1.65 1.65 0.00 0.00%
Senior Management Analyst 1.00 2.00 1.00 1.00 0.00 0.00%
Senior Planner 7.00 7.00 7.60 7.64 0.04 0.53%
Senior Project Engineer 0.00 1.00 0.20 0.00 -0.20 (100.00)%
Traffic Operations-Lead 0.00 0.00 0.00 1.00 1.00 0.00%
Transportation Planning Manager 0.00 0.00 0.00 0.20 0.20 0.00%
TABLE OF ORGANIZATIONTable of Organization
FY 2013
Actuals
FY 2014
Actuals
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
FY 2016
Change
FTE
FY 2016
Change %
ATTACHMENT A, EXHIBIT #3
TABLE OF ORGANIZATION
475 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2016 PROPOSED BUDGET
Total Planning and Community
Environment 49.05 50.35 28.20 30.24 2.04 7.23%
Police
Administrative Assistant 0.50 0.50 0.50 1.00 0.50 100.00%
Administrative Associate II 3.00 3.00 3.00 3.00 0.00 0.00%
Animal Control Officer 3.50 4.00 3.00 3.00 0.00 0.00%
Animal Control Officer-Lead 0.00 0.00 1.00 1.00 0.00 0.00%
Animal Services Specialist II 2.00 2.00 2.00 2.00 0.00 0.00%
Assistant Police Chief 1.00 1.00 1.00 1.00 0.00 0.00%
Business Analyst 0.60 1.20 1.20 1.20 0.00 0.00%
Code Enforcement Officer 1.00 1.00 1.00 1.00 0.00 0.00%
Communications Technician 1.00 1.00 1.00 1.00 0.00 0.00%
Community Service Officer 8.50 8.50 8.50 8.50 0.00 0.00%
Court Liaison Officer 1.00 1.00 1.00 1.00 0.00 0.00%
Crime Analyst 1.00 1.00 1.00 1.00 0.00 0.00%
Deputy Director Technical Services
Division 0.80 0.80 0.80 0.80 0.00 0.00%
Geographic Information System
Specialist 0.00 0.50 0.50 0.50 0.00 0.00%
Police Agent 19.00 19.00 19.00 19.00 0.00 0.00%
Police Captain 2.00 2.00 2.00 2.00 0.00 0.00%
Police Chief 0.50 0.50 0.50 1.00 0.50 100.00%
Police Lieutenant 5.00 5.00 5.00 5.00 0.00 0.00%
Police Officer 49.00 50.00 50.00 50.00 0.00 0.00%
Police Records Specialist II 6.00 6.00 6.00 6.00 0.00 0.00%
Police Records Specialist-Lead 1.00 1.00 1.00 1.00 0.00 0.00%
Police Sergeant 14.00 14.00 14.00 14.00 0.00 0.00%
Program Assistant II 1.00 1.00 1.00 1.00 0.00 0.00%
Property Evidence Technician 2.00 2.00 2.00 2.00 0.00 0.00%
Public Safety Communications
Manager 0.00 0.00 0.00 1.00 1.00 0.00%
Public Safety Dispatcher I 2.00 2.00 2.00 2.00 0.00 0.00%
Public Safety Dispatcher II 14.00 14.00 14.00 14.00 0.00 0.00%
Public Safety Dispatcher-Lead 4.60 4.00 4.00 4.00 0.00 0.00%
Public Safety Manager I 3.00 2.00 2.00 0.00 -2.00 (100.00)%
Public Safety Manager II 0.00 1.00 1.00 0.00 -1.00 (100.00)%
Public Safety Program Manager 0.00 0.00 0.00 2.00 2.00 0.00%
Senior Management Analyst 1.50 1.50 1.00 1.00 0.00 0.00%
Superintendent Animal Services 1.00 1.00 1.00 1.00 0.00 0.00%
Veterinarian 1.00 1.00 1.00 1.00 0.00 0.00%
TABLE OF ORGANIZATIONTable of Organization
FY 2013
Actuals
FY 2014
Actuals
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
FY 2016
Change
FTE
FY 2016
Change %
ATTACHMENT A, EXHIBIT #3
TABLE OF ORGANIZATION
TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2016 PROPOSED BUDGET 476
Veterinarian Technician 2.00 2.00 2.00 2.00 0.00 0.00%
Volunteer Coordinator 0.50 0.00 0.00 0.00 0.00 0.00%
Total Police 153.00 154.50 154.00 155.00 1.00 0.65%
Total General Fund 579.71 579.70 588.58 598.35 9.77 1.66%
Enterprise Funds
Total Enterprise Funds 357.82 354.55 358.34 349.85 -8.49 (2.37)%
Other
Information Technology
Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00%
Assistant Director Administrative
Services 0.20 0.10 0.10 0.00 -0.10 (100.00)%
Business Analyst 0.00 0.00 0.00 1.00 1.00 0.00%
Desktop Technician 5.00 5.00 5.00 5.00 0.00 0.00%
Director Administrative Services/CFO 0.20 0.10 0.10 0.10 0.00 0.00%
Director Information Technology/CIO 1.00 1.00 1.00 1.00 0.00 0.00%
Management Analyst 2.00 1.00 1.00 0.00 -1.00 (100.00)%
Manager Information Technology 4.00 4.00 4.00 4.00 0.00 0.00%
Manager Information Technology
Security 1.00 1.00 1.00 1.00 0.00 0.00%
Principal Business Analyst 0.00 0.00 0.00 1.00 1.00 0.00%
Principal Management Analyst 1.00 1.00 1.00 0.00 -1.00 (100.00)%
Senior Business Analyst 1.00 2.00 0.00 2.00 2.00 0.00%
Senior Management Analyst 0.00 0.00 2.00 1.00 -1.00 (50.00)%
Senior Technologist 12.00 12.00 13.50 16.00 2.50 18.52%
Technologist 3.00 4.00 2.00 2.00 0.00 0.00%
Total Information Technology 31.40 32.20 31.70 35.10 3.40 10.73%
Total Other 77.82 87.00 86.88 91.90 5.02 5.78%
Total Citywide Positions 1,015.35 1,019.35 1,033.80 1,040.10 6.30 0.61%
TABLE OF ORGANIZATIONTable of Organization
FY 2013
Actuals
FY 2014
Actuals
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
FY 2016
Change
FTE
FY 2016
Change %
ATTACHMENT A, EXHIBIT #3
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Community Services Department
Fee Title % Change Fee Change Justification
Locker Rental - Small 13% Fee increase from $15.00 per season to $17.00 per season to align with
market value.
Locker Rental - Large 8% Fee increase from $26.00 per season to $28.00 per season to align with
market value.
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$119.00 per hour $179.00 per hour $131.00 per hour $197.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$77.00 per hour $116.00 per hour $85.00 per hour $128.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour $55.00 per hour $83.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$34.00 per hour $51.00 per hour $37.00 per hour $56.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$77.00 per hour $116.00 per hour $85.00 per hour $128.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$77.00 per hour $116.00 per hour $85.00 per hour $128.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$102.00 per hour $153.00 per hour $112.00 per hour $168.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour $37.00 per hour $56.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour $37.00 per hour $56.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour $37.00 per hour $56.00 per hour
Fee increase from $119.00 per hour to $131.00 per hour for Residents and
from $179.00 per hour to $197.00 per hour for Non-Residents to align
with market value.
Fee increase from $77.00 per hour to $85.00 per hour for Residents and
from $116.00 per hour to $128.00 per hour for Non-Residents to align
with market value.
Fee increase from $50.00 per hour to $55.00 per hour for Residents and
from $75.00 per hour to $83.00 per hour for Non-Residents to align with
market value.
Fee increase from $34.00 per hour to $37.00 per hour for Residents and
from $51.00 per hour to $56.00 per hour for Non-Residents to align with
market value.
Fee increase from $77.00 per hour to $85.00 per hour for Residents and
from $116.00 per hour to $128.00 per hour for Non-Residents to align
with market value.
Fee increase from $77.00 per hour to $85.00 per hour for Residents and
from $116.00 per hour to $128.00 per hour for Non-Residents to align
with market value.
Fee increase from $102.00 per hour to $112.00 per hour for Residents and
from $153.00 per hour to $168.00 per hour for Non-Residents to align
with market value.
Reducing fee from $50.00 per hour to $37.00 per hour for Residents and
from $75.00 per hour to $56.00 per hour for Non-Residents to increase
demand for this space.
Reducing fee from $50.00 per hour to $37.00 per hour for Residents and
from $75.00 per hour to $56.00 per hour for Non-Residents to increase
demand for this space.
Reducing fee from $50.00 per hour to $37.00 per hour for Residents and
from $75.00 per hour to $56.00 per hour for Non-Residents to increase
demand for this space.
Art Center:
Studio A
Art Center:
Studio B
Art Center:
Project LOOK! Studio
Art Center:
Auditorium
Art Center:
Historic Courtyard
Art Center:
Green Room
Art Center:
Kitchen/Pre-school
Art Center:
Lobby
Art Center:
Meeting Room
Art Center:
Sculpture Garden
10% / 10%
10% / 10%
10% / 10%
9% / 9%
10% / 10%
10% / 10%
10% / 10%
-26% / -25%
-26% / -25%
-26% / -25%
$15.00 per season
$26.00 per season
FY 2015 Adopted Fee FY 2016 Proposed Fee
$17.00 per season
$28.00 per season
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Community Services Department
Fee Title % Change Fee Change Justification
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour $37.00 per hour $56.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour $85.00 per hour $128.00 per hour
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$11.00 per use $16.50 per use $12.00 per use $18.00 per use
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$81.00 per use $121.50 per use $85.00 per use $128.00 per use
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$11.00 per use $16.50 per use $12.00 per use $18.00 per use
Resident Fee Non-Resident Fee Resident Fee Non-Resident Fee
$65.00 per use $97.50 per use $72.00 per use $107.00 per use
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$22.00 per hour $18.00 per hour $23.00 per hour $19.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$25.00 per hour $21.00 per hour $26.00 per hour $22.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$25.00 per hour $21.00 per hour $26.00 per hour $22.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$1,320.00 each
package $924.00 each package $1,400.00 each
package $980.00 each package
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$320.00 each
additional performance
$224.00 each
additional
performance $335.00 each $235.00 each
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$110.00 per hour $77.00 per hour $115.00 per hour $81.00 per hour
Fee increase from $25.00 per hour to $26.00 per hour for Basic Rates and
from $21.00 per hour to $22.00 per hour for Non-Profits to align with
market value.
Fee increase from $25.00 per hour to $26.00 per hour for Basic Rates and
from $21.00 per hour to $22.00 per hour for Non-Profits to align with
market value.
Fee increase from $1,320.00 each package to $1,400.00 each package for
Basic Rates and from $924.00 each package to $980.00 each package for
Non-Profits to align with market value.
Fee increase from $320.00 each additional performance to $335.00 each
additional performance for Basic Rates and from $224.00 each additional
performance to $235 each additional performance for Non-Profits to
align with market value.
Fee increase from $110.00 per hour to $115.00 per hour for Basic Rates
and from $77.00 per hour to $81.00 per hour for Non-Profits to align with
market value.
Reducing fee from $50.00 per hour to $37.00 per hour for Residents and
from $75.00 per hour to $56.00 per hour for Non-Residents to increase
demand for this space.
Fee increase from $50.00 per hour to $85.00 per hour for Residents and
from $75.00 to $128.00 for Non-Residents to align with market value.
Fee increase from $11.00 per use to $12.00 per use for Residents and from
$16.50 per use to $18.00 per use for Non-Residents to align with market
value.
Fee increase from $81.00 per use to $85.00 per use for Residents and from
$121.50 per use to $128.00 per use for Non-Residents to align with market
value.
Cubberley:
Dressing Room - M2
Cubberley:
Performance Day Package
Cubberley:
Additional Performance Hours Past Four
per Performance
Coffee Urn
Grand Piano
Portable Public Address System
Built-in Digital Projector System
Cubberley:
Dressing Room - M3
Art Center:
Children's Clay Studio
Art Center:
Children's Outdoor Classroom
Cubberley:
Additional Performance
Cubberley:
Dressing Room - M4
Fee increase from $11.00 per use to $12.00 per use for Residents and from
$16.50 per use to $18.00 per use for Non-Residents to align with market
value.
Fee increase from $65.00 per use to $72.00 per use for Residents and from
$97.50 per use to $107.00 per use for Non-Residents to align with market
value.
Fee increase from $22.00 per hour to $23.00 per hour for Basic Rates and
from $18.00 per hour to $19.00 per hour for Non-Profits to align with
market value.
5% / 5%
5% / 6%
4% / 5%
4% / 5%
6% / 6%
5% / 5%
70% / 70%
9% / 9%
5% / 5%
9% / 9%
11% / 10%
-26% / -25%
FY 2015 Adopted Fee FY 2016 Proposed Fee
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Community Services Department
Fee Title % Change Fee Change Justification
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$190.00 per hour $133.00 per hour $210.00 per hour $147.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$1,100.00 each
package $770.00 each package $1,200.00 each
package $840.00 each package
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$160.00 per hour $112.00 per hour $180.00 per hour $126.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$810.00 each package $567.00 each package $850.00 each package $595.00 each package
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$110.00 per hour $77.00 per hour $130.00 per hour $91.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$32.00 per hour $25.00 per hour $33.00 per hour $26.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$39.00 per hour $32.00 per hour $40.00 per hour $33.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$51.00 per hour $40.00 per hour $53.00 per hour $41.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$24.00 per hour $19.00 per hour $25.00 per hour $20.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$92.00 per hour $57.00 per hour $95.00 per hour $59.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$40.00 per hour $35.00 per hour $41.00 per hour $36.00 per hour
Fee increase from $40.00 per hour to $41.00 per hour for Regular Weekly
Rental Basic Rates and from $35.00 per hour to $36.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $32.00 per hour to $33.00 per hour for Regular Weekly
Rental Basic Rates and from $25.00 per hour to $26.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $39.00 per hour to $40.00 per hour for Regular Weekly
Rental Basic Rates and from $32.00 per hour to $33.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $51.00 per hour to $53.00 per hour for Regular Weekly
Rental Basic Rates and from $40.00 per hour to $41.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $24.00 per hour to $25.00 per hour for Regular Weekly
Rental Basic Rates and from $19.00 to $20.00 for Regular Weekly Rental
Non-Profits to align with market value.
Fee increase from $92.00 per hour to $95.00 per hour for Regular Weekly
Rental Basic Rates and from $57.00 per hour to $59.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $190.00 per hour to $210.00 per hour for Basic Rates
and from $133.00 per hour to $147.00 per hour for Non-Profits to align
with market value.
Fee increase from $1,100.00 each package to $1,200.00 each pacakge for
Basic Rates and from $770.00 each package to $840.00 each package for
Non-Profits to align with market value.
Fee increase from $160.00 per hour to $180.00 per hour for Basic Rates
and from $112.00 per hour to $126.00 per hour for Non-Profits to align
with market value.
Fee increase from $810.00 each package to $850.00 each package for Basic
Rates and from $567.00 each package to $595.00 each package for Non-
Profits to align with market value.
Fee increase from $110.00 per hour to $130.00 per hour for Basic Rates
and from $77.00 per hour to $91.00 per hour for Non-Profits to align with
market value.
Regular Rental:
Dance Studio
Cubberley:
Additional Production Hours Past Ten
Cubberley:
Rehearsal Day Package
Cubberley:
Additional Rehearsal Hours Past Ten
Regular Rental:
Meeting Room - Small (Less than 1,000 sq.
ft.)
Regular Rental:
Meeting Room - Medium (1,000 - 2,000 sq.
ft.)
Regular Rental:
Meeting Room - Large (2,000 - 4,000 sq. ft.)
Regular Rental:
Amphitheater (Grass)
Regular Rental:
Auditorium (Includes Kitchen)
Cubberley:
Additional Performance Hours Past Ten
Cubberley:
Production Day Package
3% / 4%
3% / 3%
18% / 18%
3% / 4%
3% / 3%
4% / 3%
4% / 5%
11% / 11%
9% / 9%
13% / 13%
5% / 5%
FY 2015 Adopted Fee FY 2016 Proposed Fee
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Community Services Department
Fee Title % Change Fee Change Justification
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$83.00 per hour $54.00 per hour $85.00 per hour $56.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$90.00 per hour $61.00 per hour $93.00 per hour $63.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$53.00 per hour $42.00 per hour $55.00 per hour $43.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$118.00 per hour $92.00 per hour $122.00 per hour $95.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$39.00 per hour $31.00 per hour $40.00 per hour $32.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$50.00 per hour $42.00 per hour $52.00 per hour $43.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$64.00 per hour $50.00 per hour $66.00 per hour $52.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$35.00 per hour $26.00 per hour $36.00 per hour $27.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$136.00 per hour $95.00 per hour $140.00 per hour $98.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$52.00 per hour $44.00 per hour $54.00 per hour $45.00 per hour
Fee increase from $52.00 per hour to $54.00 per hour for Infrequent
Rental Basic Rates and from $44.00 per hour to $45.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $39.00 per hour to $40.00 per hour for Infrequent
Rental Basic Rates and from $31.00 per hour to $32.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $50.00 per hour to $52.00 per hour for Infrequent
Rental Basic Rates and from $42.00 per hour to $43.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $64.00 per hour to $66.00 per hour for Infrequent
Rental Basic Rates and from $50.00 per hour to $52.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $35.00 per hour to $36.00 per hour for Infrequent
Rental Basic Rates and from $26.00 per hour to $27.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $136.00 per hour to $140.00 per hour for Infrequent
Rental Basic Rates and from $95.00 per hour to $98.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $83.00 per hour to $85.00 per hour for Regular Weekly
Rental Basic Rates and from $54.00 per hour to $56.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $90.00 per hour to $93.00 per hour for Regular Weekly
Rental Basic Rates and from $61.00 per hour to $63.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $53.00 per hour to $55.00 per hour for Regular Weekly
Rental Basic Rates and from $42.00 per hour to $43.00 per hour for Regular
Weekly Rental Non-Profits to align with market value.
Fee increase from $118.00 per hour to $122.00 per hour for Regular
Weekly Rental Basic Rates and from $92.00 per hour to $95.00 per hour for
Regular Weekly Rental Non-Profits to align with market value.
Infrequent Rental:
Meeting Room - Small (Less than 1,000 sq.
ft.)
Infrequent Rental:
Meeting Room - Medium (1,000 - 2,000 sq.
ft.)
Regular Rental:
Gym A
Regular Rental:
Gym B
Regular Rental:
H-1 Lecture Room
Regular Rental :
Pavilion
Infrequent Rental:
Dance Studio
Infrequent Rental:
Auditorium (Includes Kitchen)
Infrequent Rental:
Amphitheater (Grass)
Infrequent Rental:
Meeting Room - Large (2,000 - 4,000 sq. ft.)
3% / 3%
4% / 2%
3% / 3%
3% / 3%
4% / 2%
3% / 4%
3% / 4%
2% / 4%
3% / 3%
4% / 2%
FY 2015 Adopted Fee FY 2016 Proposed Fee
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Community Services Department
Fee Title % Change Fee Change Justification
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$101.00 per hour $67.00 per hour $104.00 per hour $69.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$121.00 per hour $79.00 per hour $125.00 per hour $81.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$66.00 per hour $52.00 per hour $68.00 per hour $54.00 per hour
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
$147.00 per hour $121.00 per hour $151.00 per hour $125.00 per hour
Fee increase from $101.00 per hour to $104.00 per hour for Infrequent
Rental Basic Rates and from $67.00 per hour to $69.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $121.00 per hour to $125.00 per hour for Infrequent
Rental Basic Rates and from $79.00 per hour to $81.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $66.00 per hour to $68.00 per hour for Infrequent
Rental Basic Rates and from $52.00 per hour to $54.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Fee increase from $147.00 per hour to $151.00 per hour for Infrequent
Rental Basic Rates and from $121.00 per hour to $125.00 per hour for
Infrequent Rental Non-Profits to align with market value.
Infrequent Rental:
Pavilion
Infrequent Rental:
H-1 Lecture Room
Infrequent Rental:
Gym B
Infrequent Rental:
Gym A
3% / 3%
3% / 3%
3% / 3%
3% / 4%
FY 2015 Adopted Fee FY 2016 Proposed Fee
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Development Services Department
Fee Title % Change Fee Change Justification
Strong Motion Instrument Program:
Commercial 33%
Fee increased from $21.00 per $100,000 permit valuation to $28.00 per
$100,000 per permit valuation due to SB 861 (Chapter 35, statutes of 2014)
which amended Section 2705 of the Public Resources Code to increase
the seismic fee for building permits effective July 1, 2014 for increased
mapping of faults.
Strong Motion Instrument Program:
Residential 30%
Fee increased from $10.00 per $100,000 permit valuation to $13.00 per
$100,000 per permit valuation due to SB 861 (Chapter 35, statutes of 2014)
which amended Section 2705 of the Public Resources Code to increase
the seismic fee for building permits effective July 1, 2014 for increased
mapping of faults.
Building Permit Fees:
F. $100,000.01 - $500,000.00 4%
Base fee increased from $1,723.03 to $1,789.20 for the first $100,000.00 in
valuation to adjust for a technical correction to the fee tier structure. The
intent of the fee structure is to carry forward the maximum amount that
can be charged at each valuation range as the base fee for the next
valuation range.
Building Permit Fees:
H. $1,000,000.01 and Up 4%
Base fee increased from $9,695.56 to $10,058.55 for the first $1,000,000.00
in valuation to adjust for a technical correction to the fee tier structure.
The intent of the fee structure is to carry forward the maximum amount
that can be charged at each valuation range as the base fee for the next
valuation range. For valuations exceeding $5,000,000.00, the Chief
Building Official is authorized to set fees in order to achieve full cost
recovery.
Grading and Excavation:
B. 1,001 - 10,000 cubic yards 1% Base fee increased from $1,470.00 to $1,480.00 for first 1,000 cubic yards
to adjust for a technical correction to the fee tier structure.
Grading and Excavation:
C. 10,001 or more cubic yards 4% Base fee increased from $2,842.00 to $2,960.00 for first 10,000 cubic yards
to adjust for a technical correction to the fee tier structure.
Storm Drain Plan Check Fee 25% Fee increased from $381.00 per project to $476.00 per project. Staff
proposes to increase the fee by 25% annually for six years until cost
recovery is met.
Storm Drain Inspection Fee 25% Fee increased from $349.00 to $436.00 per inspection. Staff proposes to
increase the fee by 25% annually for four years until cost recovery is met.
$9,695.56 for the first $1,000,000.00
$1,470.00 for the first 1,000 cubic yards plus
$148.00 for each additional 1,000 cubic yards or
fraction thereof
$2,842.00 for the first 10,000 cubic yards plus
$148.00 for each additional 10,000 cubic yard
or fraction thereof
$381.00 per project
$349.00 per inspection (up to 4 hours) plus
$82.00 per hour thereafter
$21.00 per $100,000.00 permit valuation ($0.50
minimum)
$10.00 per $100,000.00 permit valuation ($0.50
minimum(
$1,723.03 for the first $100,000.00 plus $9.68
for each additional $1,000.00 or fraction
thereof, to and including $500,000.00
FY 2015 Adopted Fee FY 2016 Proposed Fee
$2,960.00 for the first 10,000 cubic yards plus
$148.00 for each additional 10,000 cubic yard
or fraction thereof
$476.00 per project
$436.00 per inspection (up to 4 hours) plus
$82.00 per hour thereafter
$28.00 per $100,000.00 permit valuation ($0.50
minimum)
$13.00 per $100,000.00 permit valuation ($0.50
minimum)
$1,789.20 for the first $100,000.00 plus $10.03
for each additional $1,000.00 or fraction
thereof, to and including $500,000.00
$10,058.55 for the first $1,000,000.00 plus $6.72
for each additional $1,000.00 or fraction
thereof.
If valuation exceeds $5,000,000.00, an
alternative fee arrangement may be
established by the Chief Building Official to
achieve full cost recovery.
$1,480.00 for the first 1,000 cubic yards plus
$148.00 for each additional 1,000 cubic yards or
fraction thereof
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Planning & Community Environment Department
Department Fee Title % Change Fee Change Justification
Planning & Community
Environment
Parking Permit:
Commercial/Construction - Wide
Load/Heavy Vehicle
-27%Fee is being reduced from $22.00 per occurrence to $16.00 per occurrence
to be consistent with applicable state law.
Planning & Community
Environment Public Art Fee 5%
Fee is being increased from $100 million to $105.1 million to satisfy the
requirements of the Palo Alto Municipal Code. The Fee was established
in FY 2014 and was not adjusted in FY 2015. The revised fee amount
accounts for the technical correction that should have occurred in FY 2015.
$16.00 per occurrence
1% of the first $105.1 million construction
valuation and 0.9% of construction valuation
in excess of $105.1 million
FY 2015 Adopted Fee FY 2016 Proposed Fee
1% of the first $100 million construction
valuation and 0.9% of construcation valuation
in excess of $100 million
$22.00 per occurrence
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Police Department
Fee Title % Change Fee Change Justification
Carnival -34% This infrequently charged fee is being reduced from $2,433.00 per day
plus bond to $1,600.00 per day plus bond to align the fee to a cost
recovery level of 100%.
Circus -34% This infrequently charged fee is being reduced from $2,433.00 per day
plus bond to $1,600.00 per day plus bond to align the fee to a cost
recovery level of 100%.
Fire Arms Dealer Master Permit - Renewal -54% This infrequently charged fee is being reduced from $865.00 to $400.00
per year to align the fee to a cost recovery level of 100%.
Massage Establishment - New -60% This infrequently charged fee is being reduced from $750.00 to $300.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Establishment - Renewal -78% This infrequently charged fee is being reduced from $450.00 to $100.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Establishment - Sole Proprietor
(New) -57% This infrequently charged fee is being reduced from $350.00 to $150.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Establishment - Sole Proprietor
(Renewal) -50% This infrequently charged fee is being reduced from $150.00 to $100.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Establishment - Non-Certified
(New) -60% This infrequently charged fee is being reduced from $750.00 to $300.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Establishment - Non-Certified
(Renewal) -78% This infrequently charged fee is being reduced from $450.00 to $100.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Technician - New 100% This infrequently charged fee is being increased from $75.00 to $150.00
each to align the fee to a cost recovery level of 100%. Originally adopted
fees adjusted after initial implementation period.
Massage Technician - Renewal 33% This infrequently charged fee is being increased from $75.00 to $100.00
each to align the fee to a cost recovery level of 100%. Originally adopted
fees adjusted after initial implementation period. $75.00 per year
$350.00 per year
$150.00 per year
$750.00 per year
$450.00 per year
$75.00 per year
$2,433.00 per day plus bond
$2,433.00 per day plus bond
$865.00 per year
$750.00 per year
$450.00 per year
FY 2015 Adopted Fee FY 2016 Proposed Fee
$150.00 per year
$100.00 per year
$1,600.00 per day plus bond
$1,600.00 per day plus bond
$400.00 per year
$300.00 per year
$150.00 per year
$100.00 per year
$300.00 per year
$100.00 per year
$100.00 per year
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Police Department
Fee Title % Change Fee Change Justification
Massage Practitioner - Non-Certified
(New) -50% This infrequently charged fee is being reduced from $300.00 to $150.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Practitioner - Non-Certified
(Renewal) -33% This infrequently charged fee is being reduced from $150.00 to $100.00
per year to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Massage Establishment - Sale or Transfer
of Interest -24% This infrequently charged fee is being reduced from $132.00 to $100.00
per occurrence to align the fee to a cost recovery level of 100%. Originally
adopted fees adjusted after initial implementation period.
Rodeo - New -34% This infrequently charged fee is being reduced from $2,433.00 per day
plus bond to $1,600.00 per day plus bond to align the fee to a cost
recovery level of 100%.
Animal Services:
Animal Control Officer/Veterinary
Technician 29% This fee is being increased from $56.00 per hour to $72.00 per hour to
align the fee to a cost recovery level of 100%.
Animal Services:
City Veterinarian 30% This fee is being increased from $108.00 per hour to $140.00 per hour to
align the fee to a cost recovery level of 100%.
$56.00 per hour
$108.00 per hour
$300.00 per year
$150.00 per year
$132.00 per year
$2,433.00 per day plus bond
FY 2015 Adopted Fee FY 2016 Proposed Fee
$150.00 per year
$100.00 per year
$100.00 per occurrence
$72.00 per hour
$1,600.00 per day plus bond
$140.00 per hour
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Public Works Department
Fee Title % Change Fee Change Justification
Street Cut Fees:
Pavement Condition - Good 18% Fee increased from $11.00 per sq. ft. to $13.00 per sq. ft. to align the fee
to a cost recovery level of 100%.
Street Cut Fees:
Pavement Condition - Fair 25% Fee increased from $8.00 per sq. ft. to $10.00 per sq. ft. to align the fee to
a cost recovery level of 100%.
Street Cut Fees:
Pavement Condition - Poor 80% Fee increased from $5.00 per sq. ft. to $9.00 per sq. ft. to align the fee to a
cost recovery level of 100%.
Encroachment Permit:
Dumpster, Container 10% Fee increased from $153.00 each to $168.00 each. Staff proposes to
increase the fee by 10% annually for two years until 100% cost recovery is
met.
Encroachment Permit:
Fence 25% Fee increased from $153.00 each to $191.00 each. Staff proposes to
increase the fee by 25% annually for five years until 100% cost recovery is
met.
Encroachment Permit:
Residential 10% Fee increased from $455.00 each to $501.00 each. Staff proposes to
increase the fee by 10% annually for two years until 100% cost recovery is
met.
Flood Zone Determination Letter 15% Fee increased from $60.00 per letter to $69.00 per letter. Staff proposes
to increase the fee by 15% annually for four years until 100% cost
recovery is met.
Temporary Discharge to Storm Drain from
Construction Site Dewatering 15% Fee increased from $145.00 per request to discharge to $167.00 per
request to discharge. Staff proposes to increase the fee by 15% annually
for four years until 100% cost recovery is met.
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Fee increased from $98.00 per hour to $107.00 per hour for regular time
and $147.00 per hour to $161 per hour for overtime to meet 100% cost
recovery.
$98.00 per hour $147.00 per hour $107.00 per hour $161.00 per hour
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Fee reduced from $95.00 per hour to $89.00 per hour for regular time and
$143.00 per hour to $134.00 per hour for overtime to meet 100% cost
recovery.
$95.00 per hour $143.00 per hour $89.00 per hour $134.00 per hour
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Fee reduced from $90.00 per hour to $87.00 per hour for regular time and
$135.00 per hour to $131.00 per hour for overtime to meet 100% cost
recovery.
$90.00 per hour $135.00 per hour $87.00 per hour $131.00 per hour
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Fee increased from $84.00 per hour to $103.00 per hour for regular time
and $126.00 per hour to $155.00 per hour for overtime to meet 100% cost
recovery.
$84.00 per hour $126.00 per hour $103.00 per hour $155.00 per hour
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Fee increased from $97.00 per hour to $128.00 per hour for regular time
and $146.00 per hour to $192.00 per hour for overtime to meet 100% cost
recovery.
$97.00 per hour $146.00 per hour $128.00 per hour $192.00 per hour
Construction & Repair
Sweeping Services
Traffic Control/Graffiti Services
Tree Services
Supervision
-6% / -6%
9% / 9%
-3% / -3%
23% / 23%
32% / 32%
$153.00 each
$455.00 each
$60.00 each
$145.00 per request to discharge plus $82.00
per month of discharge
FY 2015 Adopted Fee
$11.00 per sq. ft.
$8.00 per sq. ft.
$5.00 per sq. ft.
$153.00 each
FY 2016 Proposed Fee
$168.00 each
$9.00 per sq. ft
$10.00 per sq. ft.
$13.00 per sq. ft.
$501.00 each
$69.00 per letter
$167.00 per request to discharge plus $82.00
per month of discharge
$191.00 each
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
New Fees
Department Fee Title Fee Change Justification
Police Business Location Change Fee All Business Location Change fees are being consolidated into one fee.
The new fee for FY 16 is $870.00 per occurrence.
Public Works Off Hour Inspection Fee Upon approval of weekend or after hours work this fee allows for City
inspection of work in the City right of way during non-business hours.
Basic Rate Non-Profit Rate
$355.00 each $249.00 each
Basic Rate Non-Profit Rate
$4,000.00 each $2,800.00 each
Basic Rate Non-Profit Rate
$200.00 per hour $140.00 per hour
Basic Rate Non-Profit Rate
$115.00 per hour $81.00 per hour
Resident Fee Non-Resident Fee
$150.00 per week $150.00 per week
Resident Fee Non-Resident Fee
$75.00 per week $75.00 per week
Resident Fee Non-Resident Fee
$37.50 per week $37.50 per week
New package category for the Cubberley Theatre. This is an addition to
the Full Week Package for rentals that need more than four
performances.
Cubberley:
Additional Performances
FY 2016 Proposed Fee
$870.00 per occurrence
$209.00 per hour
Cubberley:
Additional Performance Hours Beyond
Four Hours per Performance
New package category for the Cubberley Theatre. This is an addition to
the Full Week Package for rentals that need additional performance
hours past four hours per performance.
Cubberley:
Package Discount - Off Peak
A 20% discount is given for the Cubberley Theatre for bookings on off-
peak days (Monday through Thursday).
Community Services Cubberley:
Full Week Package
New package category for the Cubberley Theatre. Full Week Package
includes exclusive use of the Theatre for seven consecutive days, with up
to ten hours of usage per day, and up to four performances, of up to four
hours each, during that time.
Cubberley:
Additional Hours Past Ten Daily
New package category for the Cubberley Theatre. This is an addition to
the Full Week Package for rentals that need additional hours past ten
hours daily.
New fee for facilitation of short term rentals for the Cubberley Artist
Studio Program.
Cubberley:
Art Studio Short Term, Quarter Studio
New fee for facilitation of short term rentals for the Cubberley Artist
Studio Program.
Cubberley:
Package Discount - Half Day
A 20% discount is given for the Cubberley Theatre for half-day rentals
(five or less hours either concluding before 2 p.m. or starting after 4 p.m.)
or rentals of five hours or less booked before or after an existing rental
on the same day. This discount will not apply to multi-day bookings
where the client's technical setup does not allow for other clients to rent
between bookings.
Cubberley:
Art Studio Short Term, Whole Studio
New fee for facilitation of short term rentals for the Cubberley Artist
Studio Program.
Community Services
20% Discount
20% DiscountCommunity Services
Cubberley:
Art Studio Short Term, Half Studio
Community Services
Community Services
Community Services
Community Services
Community Services
Community Services
Attachment A, Exhibit 4: Municipal Fee Schedule Amendments for FY 2016
Deleted Fees
Department Fee Title Fee Change Justification
Police Valet Parking: 0 - 1 Hour This fee is no longer needed as the City does not staff parking garages
with attendants for hourly lots.
Police Valet Parking: 1 - 3 Hours This fee is no longer needed as the City does not staff parking garages
with attendants for hourly lots.
Police Valet Parking: 3 - 4 Hours This fee is no longer needed as the City does not staff parking garages
with attendants for hourly lots.
Police Valet Parking: Over 4 Hours This fee is no longer needed as the City does not staff parking garages
with attendants for hourly lots.
Police Valet Parking: Daily Maximum This fee is no longer needed as the City does not staff parking garages
with attendants for hourly lots.
Police Hot Tub/Sauna: Business Location Change
Fee
All Business Location Change fees are being consolidated into one fee.
The new fee for FY 16 is $870.00 per occurrence.
Police Massage Establishment: Business Location
Change Fee
All Business Location Change fees are being consolidated into one fee.
The new fee for FY 16 is $870.00 per occurrence.
Resident Fee Non-Resident Fee
$297.00 - $541.00 per
party Fee plus up to 50%
Resident Fee Non-Resident Fee
$50.00 per hour $75.00 per hour
Resident Fee Non-Resident Fee
$77.00 per use $116.00 per use
Regular Time Overtime & Holiday
$23.00 - $27.00 per
hour
$35.00 - $41.00 per
hour
Cubberley:
Theatre Ushers
FY 2015 Adopted Fee
Free
$2.00
$4.00
$9.00
$9.00
$870.00 per occurrence
$750.00 per occurrence
Community Services Art Center:
Grand Piano Purging duplicated fee as the Grand Piano Fee is applicable.
Community Services Removing Fee as service to be self provided by renter.
Community Services Childrens Theatre:
Birthday Party Admission Purging duplicated fee as the Birthday Party Admission fee is applicable.
Community Services Art Center:
Ceramics Studio Facility no longer available for rentals as it is primarily being used for
education purposes.