HomeMy WebLinkAbout2015-04-20 Ordinance 5321DocuSign Envelope 10 : 3F262078-720F-4B97-ABD7-9C3B1A6C5B87
Ordinance No. 5321
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET
FOR THE FISCAL YEAR 2015 TO ADJUST BUDGETED REVENUES AND EXPENDITURES
IN ACCORDANCE WITH THE RECOMMENDATIONS IN THE MIDYEAR REPORT
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and determines as follows:
A. Pursuant to the provisions of Section 12 of Article Ill of the Charter of the City of
Palo Alto, the Council on June 16, 2014 did adopt a budget for Fiscal Year 2015, including a
Table of Organization describing the staffing for each department; and
B. After reviewing the current budgeted revenues and expenditures for Fiscal Year
2015, adjustments to the budget are recommended to more accurately reflect year-end
projections; and
C. A staffing adjustment requiring an amendment to the Table of Organization for
the addition of 1 Full-Time Equivalent (FTE) Principal Attorney and 0.5 FTE Performance
Auditor; and
D. City Council authorization is needed to amend the fiscal year 2015 budget as
hereinafter set forth;
SECTION 2. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this
ordinance shall become effective upon adoption.
SECTION 3. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a
two-thirds vote of the City Council is required to adopt this ordinance.
SECTION 4. The General Fund Budget Stabilization Reserve is hereby increased by
the sum of Five Million Two Hundred Eighty Four Thousand Seven Hundred Eighty Nine
Dollars ($5,261, 789), as described in Exhibit 1. As a result of this change, the Budget
Stabilization Reserve will change to Thirty Seven Million Nine Hundred Sixty One Thousand
($37,938,000).
SECTION 5. The Capital Fund Infrastructure Reserve is hereby increased by the sum
of Three M illion Two Hundred Ninety Thousand Two Hundred Sixty Five Dollars
($3,290,265), as described in Exhibit 1.
SECTION 4. The Supply Rate Stabilization Reserve in the Electric Fund is hereby
decreased by the sum of Seven Million Ninety Thousand Thirty Eight Dollars ($7,090,038) as
described in Exhibit 1.
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SECTION 5. The Distribution Rate Stabilization Reserve in the Electric Fund is hereby
decreased by the sum of Eight Million Four Thousand Seven Hundred Eighteen Dollars
($8,004, 718) as described in Exhibit 1.
SECTION 6. The Rate Stabilization Reserve in the Fiber Optics Fund is hereby
decreased by the sum of Eight Thousand Three Hundred Ninety Dollars ($8,390) as
described in Exhibit 1.
SECTION 7. The Supply Rate Stabilization Reserve in the Gas Fund is hereby
decreased by the sum of Four Million Seven Hundred Thirty Four Thousand Seven Hundred
Seventy Nine Dollars ($4,734,779) as described in Exhibit 1.
SECTION 8. The Distribution Rate Stabilization Reserve in the Gas Fund is hereby
increased by the sum of One Million Three Hundred Twelve Thousand Five Hundred Eighty
One Dollars ($1,312,581) as described in Exhibit 1.
SECTION 9. The Rate Stabilization Reserve in the Wastewater Collection Fund is
hereby increased by the sum of Two Hundred Six Thousand Nine Hundred Twelve Dollars
($206,912) as described in Exhibit 1.
SECTION 10. The Rate Stabilization Reserve in the Water Fund is hereby increased by
the sum of Forty Two Thousand Nine Hundred Seventy Three Dollars ($42,973) as described
in Exhibit 1.
SECTION 11. The Rate Stabilization Reserve in the Refuse Fund is hereby decreased
by the sum of Three Hundred Sixty Three Dollars ($363) as described in Exhibit 1.
SECTION 12. The Rate Stabilization Reserve in the Storm Drainage Fund is hereby
increased by the sum of One Thousand Six Hundred Seven Dollars ($1,607) as described in
Exhibit 1.
SECTION 13. The Rate Stabilization Reserve in the Wastewater Treatment Fund is
hereby increased by the sum of Seven Thousand Four Hundred Thirty Two Dollars ($7,432)
as described in Exhibit 1.
SECTION 14. Adjustments to other funds are made as shown in Exhibit 1. These
changes impact Special Revenue, Internal Service, and Other Funds Reserves as indicated in
Exhibit 1.
SECTION 15. Adjustments to decrease or increase amounts allocated to various
Capital Improvement Projects are made as shown in Exhibit 2. These changes impact the
Infrastructure Reserve and are reflected in the adjustments as shown in Exhibit 1.
SECTION 17. The Table of Organization is hereby amended to reflect the changes
shown in Exhibit 3, which is attached hereto and incorporated herein by reference.
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SECTION 18. The Council of the City of Palo Alto hereby finds that this midyear
adjustment is not a project under Section 21065 of the California Environmental Quality Act
and, therefore,· no environmental impact assessment is necessary. Capital improvement
projects described in this ordinance will be assessed individually as appropriate.
INTRODUCED AND PASSED: April 20, 2015
AYES: BERMAN, BURT, DUBOIS, FILSETH, HOLMAN, KNISS, SCHARFF, SCHMID,
WOLBACH
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Senior Assistant City Attorney
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Mayor
APPROVED:
QDocuSigned by:
o"K!ff-rr
39E7298FB2064DB. ..
City Manager
GDocuSigned by:
f.at, P~ .. t~
B2ADF35ED7C5496 ...
Director of Administrative Services
updated 3/20/2015
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Sales Tax
Property Tax
nsient Occupancy Tax
Documentary Transfer Tax
Utility Users Tax
Contract Services
General Expense
Adopted Tax revenue estimate was approximately million. This report
a recommendation to increase the Sales Tax revenue estimate for FY 2015 by $3.3 million
$29.2 million. Of this growth, a one-time $1.7 million is attributable to a change in the accrual
period to bring sales receipts accruals in line with all other tax revenue accruals. Prior to FY 2015,
pt for Sales Tax, the accrual period for all other major tax revenues was from July 1 to June 30.
For Sales Tax, the accrual period was from mid-May to mid-May the following calendar year. This
rual change results in a one-time increase in sales receipts for FY 2015 to account for sales tax
receipts from mid-May 2014 until June 30,2015-a 13 Y, month accrual period versus the standard
12 month accrual period. Ongoing sales tax revenue is also showing continued positive growth.
Restaurant and electronic sales are trending higher and auto sales in key, older dealerships are
FY 2015 Property Tax receipt was estimated at $31.9 million. The midyear property tax updated
estimate is based on information received from quarterly meetings with the Santa Clara County
Office. The estimate includes appeals on record with the Assessor's Office, additions to
roll, and movements in assessed values. After analyzing property tax receipts for the first six
months of the fiscal year, staff recommends increasing the FY 2015 Property Tax revenues by $0.6
ng the first six months of the fiscal year, TOT receipts are trending above budgeted levels. In the
five months of FY 2015 average occupancy and daily room rates were 82 percent and $228,
respectively. While occupancy percentage has held steady, daily room rates has increased 14.3
percent over the prior year. As part of this report, staff recommends increasing TOT projections by
$1.7 million from $14.2 million to $15.9 million. Of this increase, $1.3 million is attributable to the
voter approved TOT rate increase from 12 to 14 percent that took effect on January 1, 2015 and
$0.4 million is due to continued improvement in room rates. The City's newest hotels (Hilton
Garden Inn and Homewood Suites by Hilton) are expected to open for business on March 1st; the
additional expected TOT revenue has been already included in FY 2015 revenue projections.
pc.nn•omw• ly sensitive revenue source has experienced ups and downs tied to the City's
market as the mix of commercial and residential transactions can vary significantly from
to year. Through December 2014, Documentary Transfer Tax receipts are running 44 percent
the prior year period. As a result, staff recommends a reduction in estimated revenue of $1.0
from the FY 2015 Adopted Budget amount.
i utility tax revenue is based on a 5 percent tax on electric, water, gas and telephone usage.
on current receipt levels, staff recommends a slight decrease in the revenue estimate by $0.4
million from $11.3 million to $10.9 million primarily due drought related water and gas usage
Gas usage has been lower than expected due to a warmer than expected winter.
Further, at the November 2014 general election, the voters approved a reduction of the utility user
I services from 5 to 4.75
ses the transfer from the Information Technology Fund to reflect the return of funding from
echnology CIP TE-13002 Employee Self Service Manager/Self Service Enhancements
FY 2015 budget included $1,000,000 in a Shuttle Service Reserve for enhanced shuttle services.
action transfers $8,660 from the Shuttle Service Reserve to the Planning and Community
Environment Department for additional base shuttle expenses incurred during the fiscal year for
researching and submitting grant applications to fund or enhance City services. This action transfers
$11,600 from the non-departmental budget to the Community Services Department to support the
submittal of the three grant applications. (1) Silicon Valley Creates ($1,600)-If awarded, this grant
will be used to supplement the budget for Art Center exhibitions, providing for artist honoraria for
site-specific project installations, lectures, fine art shipping, and other related exhibition expenses.
ArtPiace America ($5,000)-If awarded, this grant will help transition Cubberley to an arts
lde,sti•nat:iic >n by leveraging public art, wayfinding, public events, and collaborative arts programming
create a sense of place for public engagement. (3) National Endowment for the Arts-Our Town
-If awarded, this grant will help transition Cubberley to an arts destination by leveraging
cart, wayfinding, public events, and collaborative arts programming to create a sense of place
r public engagement.
3/20/2015
General Fund 2015
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Contingent Account
Operating Transfers-Out
Salary & Benefits
Salary & Benefits
Charges for Services
Charges for Services
Expense
Neighbor program. Request for grants in this amount were accepted as part of the annual grant
bmission process. These funds were inadvertently not included in the FY 2015 Adopted Budget
will be funded in the FY 2016 Base Budget for the City Manager's Office.
87,356 I Manager's Office Contingency Account for funds temporarily reallocated to the
IAclmini<tr"tivP Services Department to pay Ada's Cafe $87,356 for construction delays at Mitchell
Park Library and Community Center. The reimbursement for Ada's Cafe was approved by the City
Council on Dec. 15, 2014.
(932,124) As part of the new five-year lease agreement with the Palo Alto Unified School District and the City,
the parties agreed to designate approximately $1.8 million per lease year (January through
December) for infrastructure repairs at the Cubberley site. To separately track these funds, the City
established a Cubberley Infrastructure Fund. This action transfers $932,124 from the Cubberley
lop Reserve to the newly established Cubberley Infrastructure Fund.
i n adds 1.0 Chief Attorney position to the Table of Organization to facilitate the
1 ent of this position in advance of the FY 2016 budget process. The funding for this position
approximately $330,000 will be included in the FY 2016 Base Budget. The position will increase
ability of the City Attorney's Office to provide high-level legal services for strategic advice and
ctionallegal services on complex projects, strategic oversight of the litigation portfolio,
nee with managing and coordinating the Office's workload, and communicating and
reporting on the Office's work to City policymakers and the public. It is expected that a portion of
cost for this position will be offset with a reduction of contractual services for outside counsel
the City Attorney's contingency reserve.
23,000 Council approved the Animal Services audit as part of the Office of the City Auditor's annual work
plan. Subsequent to approval of the City Auditor's work plan and due to the high level of interest in
the future of Palo Alto Animal Services, the City Manager requested that the Animal Services audit
prioritized. Per the Finance Committee's request to complete the Animal Services Audit by end
ril and to support timely completion of the audit, the City Auditor requests a 0.5 FTE Performance
in Charges for Services revenue from Ballroom Dancing program budget. The City will
e to provide a Ballroom Dancing program, however, in lieu of directly contracting for the
ballroom dancing instructors and collecting the fees for the program, the City will rent the facility to
ballroom dancing instructors and participants will pay the instructors directly.
(20,000) Decrease in Charges for Services revenue from Vocal Lessons program budget. The City will
continue to provide a Vocal Lessons program, however, in lieu of directly contracting for the
ballroom dancing instructors and collecting the fees for the program, the City will rent the facility to
the ballroom dancing instructors and participants will pay the instructors di
Decrease in General Expenses revenue from Ballroom Dancing program budget. The City will
continue to provide a Ballroom Dancing program, however, in lieu of directly contracting for the
I room dancing instructors and collecting the fees for the program, the City will rent the facility to
e ballroom dancing instructors and participants will pay the instructors directly.
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General Fund 2015
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General Expense
General Expense
Expense
lary & Benefits
Contract Services
for Services
From Other Agencies
in General Expenses revenue from Vocal Lessons program budget. The City will continue
provide a Ballroom Dancing program, however, in lieu of directly contracting for the ballroom
instructors and collecting the fees for the program, the City will rent the facility to the
dancing instructors and participants will pay the instructors directly.
June 2, 2014, the Council approved the FY 2015 Teen Programs using the net revenue collected
m the Bryant Street Garage. This action transfers $28,000 from the Community Services
Department budget to the Library Department to hire a Teen Activity Specialist for the Library to
support the continuation of the MakeX program. Make is a high profile, innovative program
consisting of a mobile makers space originally created by teens for teens under the supervision of
Library and the Art Center and funded by a California State Library grant. Without this position
the Library will not be able to continue managing and developing this program.
FY 2015 budget included $40,000 for grant writing services to assist City departments in
researching and submitting grant applications to fund or enhance City services. This action transfers
$11,600 from the non-departmental budget to the Community Services Department to support the
submittal of the three grant applications. (1) Silicon Valley Creates ($1,600)-If awarded, this grant
will be used to supplement the budget for Art Center exhibitions, providing for artist honoraria for
site-specific project installations, lectures, fine art shipping, and other related exhibition expenses.
(2) ArtPiace America ($5,000)-If awarded, this grant will help transition Cubberley to an arts
lde!Sti1nation by leveraging public art, wayfinding, public events, and collaborative arts programming
create a sense of place for public engagement. (3) National Endowment for the Arts-Our Town
-If awarded, this grant will help transition Cubberley to an arts destination by leveraging
art, wayfinding, public events, and collaborative arts programming to create a sense of place
r public engagement.
action transfers $5,000 in Management and Professional development training funds from the
Planning and Community Environment Department to the Development Services Department. As
part of the transition to the newly created Development Services Departments, funds were
inadvertently over allocated to Planning and Community Environment Department.
is action transfers $122,579 in contract services funds from the Planning and Community
Environment Department to the Development Services. As part of the annual reappropriation
process contract funds were erroneously allocated to incorrect cost centers. As a result,
Development Services was underfunded by the amount listed. This action corrects this error.
increases revenue from Stanford for the Fiscal Year 2014 Year-End Adjustment by
due to a variance between the budgeted and actual costs of providing Fire Services to the
i The primary contributor to the variance is higher overtime expenses incurred in FY 2014
the Department used to support succession planning and career development in anticipation
I key leadership promotions in Fiscal Year 2015.
action increases revenue from the California Office of Emergency Services for reimbursement
emergency fire services provided on overtime as part of mutual aid for Strike Teams that
responded to wildfires that were burning during the summer of 2014 around the State.
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General Fund 2015
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lities & Equipment
Other Revenues
Revenues
General Expense
General Expense
Expense
is action increases overtime funding for reimbursement from the California Office of Emergency
Services for emergency fire services provided as part of mutual aid for Strike Teams that responded
to wildfires that were burning during the summer of 2014 around the State.
20,000 This action funds a Fire Deployment Modeling and Predictive Analytic Software which will be used
for dynamic resource deployment modeling to measure the impact to response times, patient care,
staff workload, and other metrics based on deployment changes. Advanced deployment system
ing will allow the Department to identify areas of efficiency for system resources and support
ns to redeploy personnel and apparatus throughout the City and at Stanford University. The
ng cost for system maintenance is approximately $3,500.
action increases revenue the City has received from the Pacific Library Partnership (PLP) due to
a one time budget augmentation of California Library Services Act (CLSA) funds offset with a
corresponding expenditure increase. The funds will be used to offset costs of the Linked+
interlibrary loan program for participating organizations. Linked+ is a union catalog of contributed
holdings from participating libraries in California. Patrons from member libraries electronically
request an item not available in their own library and it is delivered to them for check-out.
1 action increases grant revenue for Maker+: A Summer Maker Program to support the STEAM
(Science, Technology, Engineering, Art & Math) and foster interdisciplinary exploration among
sciences, art, and social sciences. By participating in the program, students will discover solutions
for today's social issues through technology. The program includes opportunities for people of all
ages to participate in a week long structured programming at the Rinconada and Mitchell Park
action increases expenses offset with revenue for a one time budget augmentation of
ifornia Library Services Act (CLSA) funds. The funds will be used to offset costs of the Linked +
ibrary loan program for participating organizations. Linked+ is a union catalog of contributed
from participating libraries in California. Patrons from member libraries electronically
n increases general expenses for Maker+: A Summer Maker Program to support the
(Science, Technology, Engineering, Art & Math) and foster interdisciplinary exploration
On June 2, 2014, the Council approved the FY 2015 Teen Programs using the net revenue collected
from the Bryant Street Garage. This action transfers $28,000 from the Community Services
Department budget to the Library Department to hire a Teen Activity Specialist for the Library to
support the continuation of the MakeX program. Make is a high profile, innovative program
consisting of a mobile makers space originally created by teens for teens under the supervision of
the Library and the Art Center and funded by a California State Library grant. Without this position
the Library will not be able to continue managing and developing this program.
Net Changes To (From) Reserves (28,000)
3/20/2015
General Fund 2015
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Salary & Benefits
Contract Services
Contract Services
Services
Services
for Services
ry & Benefits
Net Changes To (From) Reserves
.. . . :
I .. •
Transfer from the
Cubberley Property
Infrastructure Fund
CIP
Source Changes
I
I
action transfers $5,000 in Management and Professional development training funds from the
nning and Community Environment Department to the Development Services Department. As
of the transition to the newly created Development Services Departments, these funds were
linon,,PrtPr>tilv allocated to Planning and Community Environment Department.
FY 2015 budget included $1,000,000 in a Shuttle Service Reserve for enhanced shuttle services.
action transfers $8,660 from the Shuttle Service Reserve to the Planning and Community
City's online permit processing and tracking system. Currently, development impact fees are
calculated by using a complex and outdated spreadsheets. To provide for better monitoring and a
clearer paper trail, adding impact fees to Accela will allow impact fees to be consistently calculated
and taken over the counter at the Development Center. Adding online permitting capabilities for
simple entitlements will reduce the impact on staff resources and move toward the online
3,400 Additional expenses incurred for Greenwaste code enforcement abatement action billed to
resident. Greenwaste is the City of Palo Alto's contractor to collect recyclables, garbage, and yard
contract funds were erroneously allocated to incorrect cost centers. As a result,
pment Services was underfunded by the amount listed. This action corrects this error.
revenue from Stanford for the Fiscal Year 2014 Year-End Adjustment by $145,395 due to a
riance between the budgeted and actual costs of providing Public Safety Communication Services
the University. The primary contributor to the variance is related to benefit expenses that were
incurred in the Communications Division; however, the funds were budgeted in other divisions
within the Police Department. This issue was corrected as part of the Fiscal Year 2015 adopted
budget to reduce budget to actual discrepancies in future years.
260,000 Increase funding for the Retention/Career Incentive Program that is described in the Palo Alto
Peace Officers' Association (PAPOA) Memorandum of Agreement (MOA). The Retention/Career
Incentive Program gives PAPOA employees a 3% special pay after 5 years of service and a 6% special
pay after 10 years of service. This action is a technical correction to add funding for this special pay
to the Police Department's Budget, because it was not included as part of the development of the
(114,605)
I
55,126
250
55,376
iscal Year 2015 Operating Budget. This funding will be included as part of the Fiscal Year 2016
Transfers funds from the Cubberley Property Infrastructure Fund to offset costs incurred after
January 1, 2015 in the Cubberley Roof Replacement Project (PF-14000).
Changes in CIP Projects (See Attachment B, Exhibit 2 for more detail)
3/20/2015
General Fund 2015
I
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to University
Avenue Parking Debt
Service Fund
to University
Parking Permit
nsfers funds from the Capital Improvement Fund to the University Avenue Parking Debt Service
Fund. As identified by the City Auditor's Office, $240,402 in unused 2002 University Avenue· Off-
Parking Assessments District bonds were left in this fund due to a clerical error. When the
bond funds final expenditure reconciliation was completed for the Lot S/L (PE-95030) in September
2007 it was incorrectly determined that all the bond funds were expended. As a result, the unused
bond funds need to be transferred to the University Avenue Parking Debt Service Fund to offset the
FY 2016 debt service payment and the related property tax assessment.
elsewhere in this report, the FY 2015 Adopted Capital Budget included funds in the
nsportation and Parking Improvements Project (PL-12000) for the purchase of parking guidance
system, access control, and revenue collection equipment. The amount allocated for parking
guidance system equipment ($400,000) was offset by a transfer from the University Avenue Parking
Permit Fund. As the funding for this project is recommended to be removed from the budget as
part of this report, until costs are better defined and the design is completed, it is recommended
that funding is returned to the University Avenue Parking Permit Fund. $100,000 is recommended
to be retained in the Capital Improvement Fund to be used for the design work associated with a
CIP project to fund the purchase and installation of such equipment.
3/20/2015
General Fund 2015
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Other Income
I located Charges
Net Sales
Income
Net Sales
Other Income
lity Purchases
Utility Purchases
Utility Purchases
Airport (PAO) is providing temporary storage for Audi Palo Alto. A Revocable License
IAeree~m•~nt with the Audi Palo Alto dealership was established to store cars on a monthly basis
is not being used for any aviation uses and the cars stored at the Airport are not on display
to the public. This agreement is anticipated to generate approximately $40,000 this year. Partially
offsetting this additional revenue is a $25,000 reduction in revenue that was budgeted for cell
phone tower rentals and has yet to materialize.
Provides funding for the annual Liability Insurance payment at the Palo Alto Airport. In August 2014
the City took possession of the Palo Alto Airport. When the FY 2015 Adopted Budget was approved,
the timing of the transfer was in question and costs of insurance were unknown. Therefore, the
nding for the liability insurance is requested as part of this report.
Previous electric fund revenue forecasts were overestimated given that key customers projected
expansion did not occur. The latest forecast has been adjusted, but the FY 2015 budget reflected
overestimation. The decrease reflects the correction to the forecasted revenues, not a decrease
in actual revenues received for the first six months of the current fiscal year and as projected for the
the transfer from the Information Technology Fund to reflect the return of funding from
logy CIP TE-13002 Employee Self Service Manager/Self Service Enhancements
Decrease to expected surplus energy revenue by approximately $1 million as a result of lower than
expected hydroelectric generation due to dry weather conditions. Lower hydro-electric power
generation led to lower sales of surplus electric energy in the market.
City is one of several Western customers who assists the Western Area Power Administration
Bureau of Reclamation by providing payment of certain charges one month in advance, which
lows those agencies to commit those funds to major capital projects under Federal appropriations
les. These advance payments are offset by bill discounts one month later. The charges and credits
I offset each other, and therefore have no budget impact.
outs/Changes in CIP Projects (See Attachment A, Exhibit 2 for more detail)
Decrease in costs associated with sales of surplus energy in the summer months. This decrease
offset decreases in revenue for sales of surplus energy. lower hydro-electric power generation led
lower sales of surplus electric energy in the market and it is recommended to lower the
in costs associated with sales of energy in the summer months in excess of the City's load.
decrease is exactly offset by expenditures in Contra Surplus Energy Cost.
The City is one of several Western customers who assists the Western Area Power Administration
and Bureau of Reclamation by providing payment of certain charges one month in advance, which
allows those agencies to commit those funds to major capital projects under Federal appropriations
les. In accordance with the contract with the WAPA, these advance payments are offset by bill
nts one month later and therefore have no budget impact.
3/20/2015
Enterprise Funds 2015
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Utility Purchases
Utility Purchases
Utility Purchases
Increase in charges by Western Area Power Administration for Central Valley Project hydropower
this year due to low revenues from CVP water contractors.
current year transmission costs. Increases in transmission charges forecasted by the
ifornia Independent System Operator have been delayed or are not expected to be implemented
funding requested for electricity commodities purchases in the amount of .5 million
to low output from hydroelectric resources caused by to the drought. CPAU has had to
purchase more power in electric markets than was projected in the budget.
9,513 Increases the transfer to the Utilities Administration Fund by $9,513 ($687 from the Electric
Operating Fund and $8,826 from the Electric Supply Fund) to fund the Utilities Department portion
of the Sustainability Dashboard to streamline the collection and analysis of sustainability data and
make this data available for staff to use to in making decisions related to sustainability.
nding from
the transfer to the Technology Fund by $8,500 to fund the Fiber Optics specific portion of
Sustainability Dashboard to streamline the collection and analysis of sustainability data and
make this data available for staff to use to in making decisions related to sustainability.
Increases the transfer to the Utilities Administration Fund by $599 to fund the Utilities Department
portion of the Sustainability Dashboard to streamline the collection and analysis of sustainability
data and make this data available for staff to use to in making decisions related to sustainability.
gas market prices and a switch to a pass-through commodity rate as lower
~rP•<~m•nni'"' consumption, gas sales revenue is expected to be $4.7 million or 13% lower than the
I budget. Residential consumption is lower than normal due to warmer than average
nding from
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Enterprise Funds 2015
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Transfers Out
Operating Transfers In
of transportation increases. PG&E costs are rising due to infrastructure expenses,
to City.
the transfer to the Utilities Administration Fund by $4,503 ($192 from the Gas Operating
nd and $4,311 from the Gas Supply Fund) to fund the Utilities Department portion of the
stainability Dashboard to streamline the collection and analysis of sustainability data and make
data available for staff to use to in making decisions related to sustainability.
transfer from the Information Technology Fund to reflect the return of funding from
ITPrh'"'l''"v CIP TE-13002 Employee Self Service Manager/Self Service Enhancements
the transfer from the Electric Fund by 687 from the Electric Operating Fund and
from the Electric Supply Fund) to fund the Utilities Department portion of the Sustainability
to streamline the collection and analysis of sustainability data and make this data
r staff to use to in making decisions related to sustainability.
3/20/2015
Enlerprise Funds 2015
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Operating Transfers In
ng Transfers Out
4,503 Increases the transfer from the Gas Fund by $4,503 ($192 from the Gas Operating Fund and $4,311
from the Gas Supply Fund) to fund the Utilities Department portion of the Sustainability Dashboard
to streamline the collection and analysis of sustainability data and make this data available for staff
to use to in making decisions related to sustainability.
599 Increases the transfer from the Fiber Optics Fund by $599 to fund the Utilities Department portion
of the Sustainability Dashboard to streamline the collection and analysis of sustainability data and
this data available for staff to use to in making decisions related to sustainability.
the transfer from the Water Fund by $4,064 to fund the Utilities Department portion of
Sustainability Dashboard to streamline the collection and analysis of sustainability data and
this data available for staff to use to in making decisions related to sustainability.
Increases the transfer to the Technology Fund by $21,250 to fund the Utility Department's portion
of the Sustainability Dashboard to streamline the collection and analysis of sustainability data and
make this data available for staff to use to in making decisions related to sustainability.
the transfer from the Information Technology Fund to reflect the return of funding from
Department portion of the Sustainability Dashboard to streamline the collection and analysis of
sustainability data and make this data available for staff to use to in making decisions related to
3/20/2015
Enterprise Funds 2015
DocuSign Envelope ID: 3F262078-720F-4B97-ABD7-9C3B 1A6C?~.87. ·-· .. VIENT A, EXHIBIT 1
Net Sales
Utility Purchases
Operating Transfers Out
""mcrPa'P' the transfer to the Technology Fund by $4,250 to fund the Wastewater Treatment Fund
rtion of the Sustainability Dashboard to streamline the collection and analysis of sustainability
and make this data available for staff to use to in making decisions related to sustainability.
in revenue projections due to drought effects as water use has declined across the board
residential, commercial, industrial and internal (City) customers. This year, these revenue
reases are largely offset by corresponding decrease in water purchases. Rates projected to
rease slightly next few years to stabilize revenue. If drought conditions persist beyond FY 2015,
may recommend to implement drought rate surcharges.
Water Purchase costs are lower than projected because the final adopted FY 2015 wholesale water
rate from the San Francisco Public Utilities Commission (SFPUC), the City's water supplier, was
substantially lower than projected in the City's FY 2015 budget. In addition, water sales are
substantially lower due to drought restrictions. This budget assumes average rainfall and drought
restrictions lifted in February, but purchase costs may be even lower if the drought continues and
restrictions are not lifted.
the transfer to the Utilities Administration Fund by $4,064 to fund the Utilities
rtment portion of the Sustainability Dashboard to streamline the collection and analysis of
'nability data and make this data available for staff to use to in making decisions related to
3/20/2015
Enterprise Funds 2015
Operating Transfers
Out
Operating Transfers In
2009, the City transferred $994,217 from the Gas Tax Fund to the Stanford Research Park Fund
various street-related costs. However, it was determined that the transfers were not used, and
ltherE•for·e the amount originally transferred needs to be returned to the Gas Tax Fund.
2009, the City transferred $994,217 from the Gas Tax Fund to the Stanford Research Park Fund
various street-related costs. However, it was determined that the transfers were not used, and
therefore the amount originally transferred needs to be returned to the Gas Tax Fund.
of the Fire Department Vehicle Replacement CIP for VR-13000 ($105,057) and VR-
outs/changes in CIP Projects (See Attachment B, Exhibit 2 for more detail)
3/20/2015
Other Funds 2015
Operating Transfers In
Operating Transfers In
Operating Transfers In
Operating Transfers In
Transfers In
Transfers
Transfers
Transfers
Transfers
Transfers
of the Radio Infrastructure Replacement CIP (TE-05000) $30,237 and Computer
Replacement CIP (TE-09000) $23,303
the transfer from the Fiber Optics Fund by $8,500 to fund the Fiber Optics related portion
Sustainability Dashboard to streamline the collection and analysis of sustainability data and make
1 data available for staff to use to in making decisions related to sustainability.
4,250 Increases the transfer from the Refuse Fund by $4,250 to fund the Refuse related portion of the
Sustainability Dashboard to streamline the collection and analysis of sustainability data and make this
data available for staff to use to in making decisions related to sustainability.
4,250 Increases the transfer from the Wastewater Treatment Fund by $4,250 to fund the Wastewater
Treatment related portion of the Sustainability Dashboard to streamline the collection and analysis of
sustainability data and make this data available for staff to use to in making decisions related to
TE-13002 (Employee Self Service Manager/Self Service Enhancements)
TE-13002 (Employee Self Service Manager/Self Service Enhancements)
TE-13002 (Employee Self Service Manager/Self Service Enhancements)
TE-13002 (Employee Self Service Manager/Self Service Enhancements)
TE-13002 (Employee Self Service Manager/Self Service Enhancements)
TE-13002 (Employee Self Service Manager/Self Service Enhancements)
4,467 Close TE-13002 (Employee Self Service Manager/Self Service Enhancements)
11,682 Close TE-13002 (Employee Self Service Manager/Self Service Enhancements)
7,505 Close TE-13002 (Employee Self Service Manager/Self Service Enhancements)
85,000 Increase computer software funding to purchase a Sustainability Dashboard Application to streamline
the collection and analysis of sustainability data and make this data available for staff to use to in
making decisions related to sustainability. Based on the current funding split of the Office of
Sustainability, 55% of the cost is covered by the General Fund through funds collected from the
Technology Surcharge ($46,750). The remaining 45% ($38,250) is funded by transfers from the
Utilities Administration Fund (25%, $21,250); Fiber Optics Fund (10%, $8,500); Refuse Fund (5%,
$4,250); and Wastewater Treatment Fund (5%, $4,250).
3/20/2015
Other Funds 2015
DocuSign Envelope ID: 3F262078-720F-4B97-ABD7-9C3B1A6C5B87
Attachment A, Exhibit 2
FY 2015 CIP Mid-Year Adjustments
(41 ,604) Infrastructure Reserve
Backflow Prevention Installation Infrastructure Reserve
Infrastructure Reserve
Reserve
Infrastructure Reserve
LATP
remaining funding due to
programmed within this project, which
play equipment at Ventura Community
i i
Infrastructure Reserve because regulatory agencies
have indicated that the proposed site development
work cannot be permitted until there is a use
proposed for the site. The project as proposed was
intended to prepare the site for an as yet
undetermined future use. Once an intended use
site is determined, staff will work with regulatory
to approve the new use and return to
a related funding request. During the
budget process, a $500,000 reduction to
was approved by Council to fund the
Levee Improvements Feasibility Study.
i
lation project.
restrooms is recommended to be deferred until
pletion of the Parks Master Plan.
2/18/2015
DocuSign Envelope I D: 3F262078-720F-4B97 -ABD7 -9C3B 1 A6C5B87
Attachment A, Exhibit 2
FY 2015 CIP Mid-Year Adjustments
Parking and Transportation Improvements
Parking Guidance Systems, Access Controls, and $ 20,000
Revenue Collection Equipment
!Subtotal -Strategic Adjustments · , ·.
:REVENUE AND ALTERNATIVE FUNDING
:SOURCES
Fire Station 1 Improvements PF-14002
2
-Charges for Service
of the FY 2015 budget process, million
to this project for the purchase of
Guidance System, Access Control, and
Collection equipment for the downtown
garages. Staff is in the process of
for the design of this equipment.
associated with the construction of this
is recommended to be removed until the
are better defined. Funding remains in the
project for the necessary design work ($100,000).
It should be noted that the project's original budget
of $1.9 million is not fully reduced as funds for this
project were used on unanticipated expenditures
such as improvements along Embracadero Road
and a study for the widening of the intersection at
University and Middlefield.
for design work associated with
Guidance Systems, Access Controls,
Collection Equipment project. The
I im;talllatir'n of this equipment is recommended to be
1accmnn•m for in a separate project, rather than the
and Transportation Improvements project.
to the Parking and Transportation
lmr>rmlr>rr><>nl~ project is recommended as part of
project to offset this cost. It is anticipated that
2016-2020 Proposed Capital improvement
Program will include a recommendation to fund an
additional $80,000 for the design of this project.
Funding for the purchase and installation of this
equipment will be requested once the costs and
associated policy implications are clearly defined.
Increase revenue for Service to
recognize reimbursement from Stanford for its
portion (25%) of the Fire Station 1 Improvements
Cl P based on the Fire Safety Services contract
Alto.
2/18/2015
DocuSign Envelope 10: 3F262078-720F-4B97-ABD7-9C3B1A6C5B87
Attachment A, Exhibit 2
FY 2015 CIP Mid-Year Adjustments
(67,089) Electric Reserve
(6,679) Electric Reserve
$ 21,640 Gas Reserve
rrotal -------'PROJECT COMPLETIONS
f t >
Directional Boring Machine GS-02013
Directional Boring Equipment GS-03007
Gas Station 2 Rebuild GS-08000
Replacement 18 GS-08011
GS-09000
GS-11001
t·Total
' -'
3
Remaining balance of $30,125 in a contract for 1
project was inadvertently disencumbered and
in the annual reappropriation process. This
allows for the project to be completed.
ng due to completion of
funding due to completion of
2/1812015
_ DocuSign Envelope ID: 3F262078-720F-4B97-ABD7-9C3B1A6C5B87
Attachment A, Exhibit 2
FY 2015 CIP Mid-Year Adjustments
(83,525)
!TOTAL VEHICLE REPLACEMENT FUND CIP $ (419,681)
MID-YEAR ADJUSTMENTS
funding due to completion of
funding due to completion
4 2/18/2015
DocuSign Envelope ID: 3F262078-720F-4B97-ABD7-9C3B1A6C5B87
ATTACHMENT A, EXHIBIT 3
Table of Organization
I Y20 1-l I Y20 1 ~ I Y2015
I·Y 20 12 I Y 20 1 l Adt>pt~d i\dopt~d Mod11'1cd I Y 20 15 I Y 20 15
,\ctu,\ls .\ctu,\ls Budget Budget Budget C'h,mgc I 1'1' Ch,mge 'X,
General Fund
Cit~ Attorney
Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
City Attorney 1.00 J.OO I 1.00 1.00 1.00 0.00 0.00%
Claims Investigator 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Legal Fellow 0.00 0.00 0.00 1.00 1.00 1.00 0.00%
Legal Services Administrator 1.00 1.00 1.00 1.00 0.00 -1.00 (100.00)%
Principal Attorney 0.00 0.00 0.00 0.00 1.00 1.00 0.00%
Secretary To City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Assistant City Attorney 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Senior Deputy City Attorney 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Legal Secretary -Confidential 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Senior Management Analyst 0.00 0.00 0.00 1.00 1.00 0.00%
Total City Attorney 9.00 9.00 10.00 11.00 2.00 22.22%
Cit) .\uditor
Administrative Assistant 1.00 i.OO 1.00 1.00 1.00 0.00 0.00%
City Auditor 1.00 1.00 1.00 1.00 1.00 0.00 0.00%
Performance Auditor 0.00 0.50 0.50 0.50 1.00 0.50 100.00%
Senior Performance Auditor 2.00 2.00 2.00 2.00 2.00 0.00 0.00%
Total City Auditor 4.00 4.50 4.50 4.50 5.00 0.50 11.11%
Total General Fund -------Total City" ide Positions -------
Docu~.
Certificate of Completion
Envelope Number: 3F262078720F4B97ABD79C3B1A6C5B87 Status: Completed
Subject: Please DocuSign these documents: BAO 5321 2015 Midyear. pdf, BAO 5321 Attachment A Exhibit 1 -Pro ...
Source Envelope:
Document Pages: 21
Certificate Pages: 5
AutoNav: Enabled
Envelopeld Stamping: Enabled
Record Tracking
Status: Original
4/22/2015 8:20:49 AM PT
Signer Events
Cara Silver
cara.SIL VER@cityofpaloalto.org
Senior Assistant City Attorney
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/12/20154:41:27 PM PT
I D: 2f7 d 19fb-f593-4495-8319-06ccd b30a451
Lalo Perez
Lalo.Perez@CityofPaloAito.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/12/2015 4:45:33 PM PT
ID: fa226fdb-1 d1 f-42ec-9b99-be2b9942053c
James Keene
James.Keene@CityofPaloAito.org
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/14/2015 5:40:07 PM PT
ID: 44fe333a-6a81-4cb 7 -b 7d4-9254 73ac82e3
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Signatures: 3
Initials: 0
Holder: Kim Lunt
kimberly.lunt@cityofpaloalto.org
Signature
Using IP Address: 199.33.32.254
GQ()(:uSigned by:
£,!. p,¥,~
B2ADF35ED7CS496 ...
Using IP Address: 199.33.32.254
Signed using mobile
0 DocuSigned by:
~:2:t!
Using IP Address: 199.33.32.254
Signature
Status
Status
Status
Envelope Originator:
Kim Lunt
250 Hamilton Ave
Palo Alto , CA 94301
kimberly.lunt@cityofpaloalto.org
IP Address: 199.33.32.254
Location: DocuSign
Timestamp
Sent: 5/4/2015 9:09:05 AM PT
Viewed: 5/12/2015 4:41 :27 PM PT
Signed: 5/12/2015 4:41:43 PM PT
Sent: 5/12/2015 4:41 :45 PM PT
Viewed: 5/12/2015 4:45:33 PM PT
Signed: 5/12/2015 4:46:14 PM PT
Sent: 5/12/2015 4:46:16 PM PT
Resent: 5/18/2015 11 :57:12 AM PT
Viewed: 5/18/201512:56:18 PM PT
Signed: 5/18/2015 2:01:14 PM PT
Timestamp
Timestamp
Timestamp
Timestamp
•sEtURlD