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Home My WebLink About2015-04-13 Ordinance 5318DocuSign Envelope ID: 21964663-EBOF-4066-BFOD-4E4786E75081 Ordinance No. 5318 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR FISCAL YEAR 2015 IN THE CAPITAL IMPROVEMENT FUND, INCREASING THE NEWELL ROAD/SAN FRANCISQUITO CREEK BRIDGE REPLACEMENT PROJECT (PE-12011) IN THE AMOUNT OF $668,000, OFFSET BY A REDUCTION TO THE INFRASTRUCTURE RESERVE: The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. The Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 12 of Article Ill of the Charter of the City of Palo Alto, the Council on June 16, 2014 did adopt a budget for Fiscal Year 2015; and B. On July 11, 2011, the Council did adopt Budget Amendment Ordinance Number 5122 in the amount of $360,000 to establish CIP Project PE-12011, Newell Road/San Francisquito Creek Bridge Replacement. The Council also authorized staff to accept Caltrans Highway Bridge Program grant funds and local matching funds from the Santa Clara Valley Water District (District) to pay for the design of the replacement bridge; and C. On April 9, 2012 the City Council approved a contract with Nolte Associates, Inc. in the amount of $519,177 for the design and environmental assessment of the replacement bridge (Nolte Associates, Inc. has subsequently changed its name to NV5, Inc.); and D. On January 8, 2013 staff held a community meeting, at which t~e City Manager committed to pausing the project development process in order to conduct a thorough analysis of potential project alternatives and a full environmental impact report (EIR) analyzing potential project impacts; and E. On June 3, 2013 the City Council approved a contract amendment with NV5, Inc. in the amount of $167,000 to conduct an alternatives analysis and associated traffic study to evaluate and select feasible project alternatives for inclusion in the full environmental impact report review process; and F. On February 27, 2014, staff presented the results of the alternative screening process at a community meeting at Palo Alto City Hall, during which staff identified five alternatives to be carried forward into the project's EIR review process. At the request of the District, the project has been modified to incorporate channel improvements, approximately 900 feet downstream of the bridge, to widen a narrow segment of San Francisquito Creek that creates a localized flow restriction; and G. Amendment Two to the Contract with NV5, Inc. will allow for the preparation of the EIR to review screened feasible alternatives for the Newell Road Bridge· replacement and 1 Revised September 20, 2013 130920 dm 0131136 DocuSign Envelope ID: 21964663-EBOF-4D66-BFOD-4E4786E75081 determine the preferred alternative for the Newell Road/San Francisquito Creek Bridge Replacement Project; and H. After coordination with City staff, Caltrans has approved an amendment to the existing grant that would cover the cost of the expanded work for the EIR, but not the design and environmental review of the downstream channel modifications. Staff also reached an agreement with the District to amend the existing cost share agreement under which the District will cover the local share of the cost of the EIR, as well as 100% of the cost for the design and environmental review of the downstream channel work. As a result, the cost of the proposed contract amendment with NV5, Inc. will be fully reimbursed. SECTION 2. The net sum of Six Hundred Sixty Eight Thousand Dollars is hereby appropriated to the Newell Road/San Francisquito Creek Bridge Replacement Project (PE- 12011) in the Capital Improvement Fund. The expenditures in this new project will be offset by a reduction to the Infrastructure Reserve, with the funds subsequently being reimbursed by Caltrans ($432,926, or 88.53% of the cost of bridge replacement design and EIR) and the District ($235,074, or 11.47% of the cost of bridge replacement design and EIR, plus 100% of the cost of ·design and environmental review of the downstream channel modifications). SECTION 3. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. II II II II II II II II II II II II 2 Revised September 20, 2013 130920 dm 0131136 DocuSign Envelope ID: 21964663-EBOF-4D66-BFOD-4E4786E75081 SECTION 4. Because the Caltrans Highway Bridge Program grant funds originate from the federal government, the environmental assessment of the Newell Road/San Francisquito Creek Bridge Replacement Project must be conducted to comply with both the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). INTRODUCED AND PASSED: April13, 2015 AYES: BERMAN, BURT, DUBOIS, FILSETH, HOLMAN, KNISS, SCHARFF, SCHMID, WOLBACH NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATIEST: ~~ City Clerk APPROVED AS TO FORM: lrDocuSigned by: ~~0~~29 ... Senior Assistant City Attorney 3 130920 dm 0131136 Mayor APPROVED: rA. DocuSigned by: L:7=B ... City Manager GDocuSigned by: /Alii PM .. B2ADF35ED7C5496 ... Director of Administrative Services (A DocuSigned by: Ls~s~=~··· Director of Public Works Revised September 20, 2013 Certificate of Completion Envelope Number: 21964663EBOF4D66BFOD4E4786E75081 Subject: Please DocuSign this document: BAO 5318-Newell Road Bridge BAO revised.pdf Source Envelope: Document Pages: 3 Certificate Pages: 5 AutoNav: Enabled Envelopeld Stamping: Enabled Record Tracking Status: Original 4/14/2015 4:59:06 PM PT Signer Events Cara Silver Cara.silver@cityofpaloalto.org Senior Assistant City Attorney Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/28/2015 7:35:26 AM PT I D: 80b0f898-4d2c-404b-9cbf-d 126ab2c53ca J M Sartor Mike.Sartor@CityofPaloAito.org Public Works Director Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/28/2015 9:35:07 AM PT ID: 2642a294-e424-4e18-b7e6-8d2f8f618707 Lalo Perez Lalo.Perez@CityofPaloAito.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/28/2015 8:27:41 PM PT ID: cd4426f9-af2b-44e5-bcc4-8234f1 bc5019 · Jim Keene James.Keene@CityofPaloAito.org City Manager City of Palo Alto Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/14/2015 5:40:07 PM PT ID: 44fe333a-6a81-4cb7-b7d4-925473ac82e3 In Person Signer Events Editor Delivery Events Signatures: 4 Initials: 0 Holder: Kim Lunt kimberly .lunt@cityofpaloalto.org Signature Using IP Address: 71.202.23.252 lh DocuSigned by: L!.~=: Using IP Address: 199.33.32.254 GOocus;gned by: t.t. {J,..,~ B2AOF35E:D7C5496 ... Using IP Address: 162.232.168.58 Signed using mobile Using IP Address: 199.33.32.254 Signature Status Status: Completed Envelope Originator: Kim Lunt 250 Hamilton Ave Palo Alto , CA 94301 kimberly.lunt@cityofpaloalto.org IP Address: 199.33.32.254 Location: DocuSign Timestamp Sent: 4/21/2015 3:25:06 PM PT Viewed: 4/28/2015 7:35:26 AM PT Signed: 4/28/2015 7:35:38 AM PT Sent: 4/28/2015 7:35:39 AM PT Viewed: 4/28/2015 9:35:07 AM PT Signed: 4/28/2015 9:35:37 AM PT Sent: 4/28/2015 9:35:39 AM PT Viewed: 4/28/2015 8:27:41 PM PT Signed: 4/28/2015 8:29:23 PM PT Sent: 4/28/2015 8:29:25 PM PT Viewed: 5/7/2015 8:49:10 AM PT Signed: 5n/2015 8:49:21 AM PT Timestamp Timestamp