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Home My WebLink About2016-02-01 Ordinance 5378 ORDINANCE NO. 5378 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AUTHORIZING CLOSING OF THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2015 The Council of the City of Palo Alto does ordain as follows: SECTION 1. The Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto and as set forth in Section 2.28.070 of the Palo Alto Municipal Code, the Council on June 16, 2014 did adopt a budget for Fiscal Year 2015; and B. Fiscal Year 2015 has ended and the financial results, although subject to post audit adjustment, are now available. SECTION 2. Pursuant to Section 2.28.080 of the Palo Alto Municipal Code, the City Manager during Fiscal Year 2015 did amend the budgetary accounts of the City of Palo Alto to reflect: A. Additional appropriations authorized by ordinance of the City Council. B. Amendments to employee compensation plans adopted by the City Council. C. Transfers of appropriations from the contingent accounts as authorized by the City Manager. D. Redistribution of appropriations between divisions, cost centers, and objects within various departments as authorized in accordance with Policy 131 Budget Change Requests. E. Fiscal Year 2015 appropriations which on July 1, 2014 were encumbered by properly executed, but uncompleted, purchase orders or contracts. SECTION 3. The Council hereby approves adjustments to the Fiscal Year 2015 budget as shown on attached Exhibit 1. SECTION 4. The City Manager is authorized and directed: A. To close the Fiscal Year 2015 budget accounts in all funds and departments and, as required by the Charter of the City of Palo Alto, to make such interdepartmental and interfund transfers in the 2015 budget as outlined in this ordinance; and (SGY7MKR)RZIPSTI-(&%)**&'%%(%%%)% B. To fund the Budget Stabilization Reserve in accordance with the General Fund Reserves Policy adopted by the City Council. SECTION 5. The General Fund Budget Stabilization Reserve is hereby increased by the sum of Eighteen Million Six Hundred and Forty Five Thousand Dollars ($18,645,000), attributable to a combination of higher than anticipated revenues and expenditure savings realized during Fiscal Year 2015. SECTION 6. The General Fund Budget Stabilization Reserve is hereby decreased by the sum of Five Million One Hundred and Thirty Three Thousand One Hundred and Thirty Dollars ($5,133,130) due to increased transfers to the Technology Fund of Forty Six Thousand One Hundred and Thirty Dollars ($46,130) and the Capital Improvement Fund of Five Million and Eighty Seven Thousand Dollars ($5,087,000), as described in Exhibit 1. SECTION 7. The Airport Fund Ending Fund Balance is hereby decreased by the sum of Five Thousand Dollars ($5,000) as described in Exhibit 1. SECTION 8. The Federal Equitable Sharing Fund Ending Fund Balance is hereby decreased by the sum of Six Thousand Dollars ($6,000) as described in Exhibit 1. SECTION 9. The Technology Fund Reserve is hereby increased by the sum of Forty Six Thousand One Hundred and Thirty Dollars ($46,130) as described in Exhibit 1. SECTION 10. The Gas Distribution Rate Stabilization Reserve is hereby decreased by the sum of Two Hundred Fifty Six Thousand Five Hundred and Forty Two Dollars ($256,542) as described in Exhibit 1. SECTION 11. The Wastewater Collection Rate Stabilization Reserve is hereby decreased by the sum of Forty Two Thousand Nine Hundred and Twelve Dollars ($42,912) as described in Exhibit 1. SECTION 12. The Water Rate Stabilization Reserve is hereby decreased by the sum of Two Hundred Seventeen Thousand Three Hundred and Nineteen Dollars ($217,319) as described in Exhibit 1. SECTION 13. The Wastewater Treatment Rate Stabilization Reserve is hereby decreased by the sum of Fourteen Thousand Eight Hundred and Ninety Nine Dollars ($14,899) as described in Exhibit 1. SECTION 14. The Refuse Fund is hereby decreased by Forty One Thousand One Hundred and Six Dollars ($41,106) as described in Exhibit 1. (SGY7MKR)RZIPSTI-(&%)**&'%%(%%%)% SECTION 15. The Electric Fund Rate Stabilization Reserve is hereby decreased by Six Thousand Eight Hundred and Forty Four Dollars ($6,844) as described in Exhibit 1. SECTION 16. The Vehicle Replacement Fund is hereby decreased by Four Thousand Four Hundred and Forty Two Dollars ($4,442) as described in Exhibit 1. SECTION 17. The Capital Improvement Fund Infrastructure Reserve is hereby increased by Five Million, Twenty Nine Thousand Two Hundred and Seventy Six Dollars ($5,029,276) as described in Exhibit 1. SECTION 18. Upon completion of the independent audit, detailed financial statements reflecting the changes made by the Sections 7 through 18 of this ordinance shall be published as part of the annual financial report of the City as required by Article III, Section 16, of the Charter of the City of Palo Alto and in accordance with generally accepted accounting principles. SECTION 19. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a twothirds vote of the City Council is required to adopt this ordinance. SECTION 20. The Council of the City of Palo Alto hereby finds that the enactment of this ordinance is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. // // // // // // // // // // // (SGY7MKR)RZIPSTI-(&%)**&'%%(%%%)% SECTION 21. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: February 1, 2016 AYES: BERMAN, BURT, DUBOIS, FILSETH, HOLMAN, KNISS, SCHARFF, SCHMID, WOLBACH NOES: ABSTENTIONS: ABSENT: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney City Manager Director of Administrative Service (SGY7MKR)RZIPSTI-(&%)**&'%%(%%%)% ATTACHMENT A, EXHIBIT 1 Pages 1 of 4 11/5/2015 General Fund 2014 Category Amount Description GENERAL FUND Transfer to Technology Fund 46,130 Increase the Transfer to the Technology Fund by $46,130 to adjust for the actual amount of the Technology Surcharge Fee collected in the General Fund in Fiscal Year 2015 ($1,060,925). 46,130 (46,130) General Expense (17,800) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (17,800) 17,800 General Expense (3,500) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (3,500) 3,500 Non Salary and benefits 25,000 Allocate savings from the Community Services Department to offset higher than anticipated contractual services costs associated with the annual audit of the City's finances. Funding for this annual need will be reviewed, and a recommendation to increase the allocation may be included in future budget cycles. General Expense (1,000) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. 24,000 (24,000) General Expense (3,400) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (3,400) 3,400 CITY MANAGER General Expense (2,700) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (2,700) 2,700 Net Changes To (From) Reserves CITY AUDITOR Use Changes Net Changes To (From) Reserves CITY CLERK Use Changes Net Changes To (From) Reserves Use Changes Net Changes To (From) Reserves Use Changes Attachment A, Exhibit 1 CITY OF PALO ALTO YEAR END ADJUSTMENTS TO THE FISCAL YEAR 2015 ADOPTED BUDGET NONDEPARTMENTAL Use Changes Net Changes To (From) Reserves ADMINISTRATIVE SERVICES Use Changes Net Changes To (From) Reserves CITY ATTORNEY ATTACHMENT A, EXHIBIT 1 Pages 2 of 4 11/5/2015 General Fund 2014 Category Amount Description Attachment A, Exhibit 1 CITY OF PALO ALTO YEAR END ADJUSTMENTS TO THE FISCAL YEAR 2015 ADOPTED BUDGET COMMUNITY SERVICES (125,000)Allocate Departmental nonsalary savings to the City Auditor's Office and Planning and Community Environment Department to fund various unanticipated expenses. General Expense (4,700) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (129,700) 129,700 DEVELOPMENT SERVICES General Expense (5,000) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (5,000) 5,000 General Expense 60,600 Reallocate management development savings from various general fund departments to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. 60,600 (60,600) Use Changes Net Changes To (From) Reserves Use Changes Net Changes To (From) Reserves HUMAN RESOURCES Use Changes Net Changes To (From) Reserves ATTACHMENT A, EXHIBIT 1 Pages 3 of 4 11/5/2015 General Fund 2014 Category Amount Description Attachment A, Exhibit 1 CITY OF PALO ALTO YEAR END ADJUSTMENTS TO THE FISCAL YEAR 2015 ADOPTED BUDGET LIBRARY 339,985 Recognizes donation ($320,000) and grant ($19,485) funds received by the Library Department during Fiscal Year 2015 as detailed in the Fiscal Year 2015 Reappropriations CMR approved by Council on Nov. 2, 2015. 339,985 339,985 Increases the nonsalary allocation for the Library Department due to donation and grant funds received during Fiscal Year 2015. 339,985 OFFICE OF EMERGENCY SERVICES General Expense (800) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (800) 800 Non Salary and benefits 100,000 Allocate savings from the Community Services Department to offset higher than anticipated Printing and Mailing charges, attributable to high level of project notification cards mailed to residents. General Expense (600) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. 99,400 (99,400) General Expense (3,900) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (3,900) 3,900 General Expense (17,200) Reallocate departmental management development savings to the Human Resources Department to reappropriate funds for citywide training needs in Fiscal Year 2017. (17,200) 17,200 Total General Fund Changes to BSR (46,130) Use Changes Net Changes To (From) Reserves POLICE Use Changes Net Changes To (From) Reserves PUBLIC WORKS Use Changes Net Changes To (From) Reserves PLANNING AND COMMUNITY ENVIRONMENT Use Changes Net Changes To (From) Reserves Use Changes Net Changes To (From) Reserves Source Changes ATTACHMENT A, EXHIBIT 1 Pages 4 of 4 11/5/2015 General Fund 2014 Category Amount Description Attachment A, Exhibit 1 CITY OF PALO ALTO YEAR END ADJUSTMENTS TO THE FISCAL YEAR 2015 ADOPTED BUDGET Transfer from the General Fund 5,087,000 Increases the transfer from the General Fund for capital infrastructure projects, resulting from the Fiscal Year 2015 surplus. Funds will be held in the Infrastructure Reserve, but are intended to be used for the Building Systems Improvements ($750,000), Baylands Boardwalk ($2.1 million), Embarcadero Traffic Signal Design Phase II ($237,000), and yet to be identified needs ($2.0 million). 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