HomeMy WebLinkAbout2018-01-22 Ordinance 5423171109 th 0140186
Ordinance No. 5423
Ordinance of the Council of the City of Palo Alto Amending Chapter 2.04
(Council Organization and Procedure), Section 2.04.160 (City Council Minutes),
to Require that Action Minutes and Sense Minutes Be Prepared for All Council
and Council Standing Committee Meetings, and Deleting the Requirement for
Verbatim Transcripts
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and Declarations. The City Council finds and declares as
follows:
A. The City and the public require clear, accessible records of all official
business of the City Council and its committees. The Council finds that action minutes and the
video and audio recordings of Council and committee meetings are the clearest and most
complete records of Council proceedings and actions. For this reason, action minutes and video
and audio records shall be the official records of Council and committee proceedings.
B. Council further finds that there remains a use for summaries of Council
discussions, which provide additional detail in a form that is easier and quicker to review than
video and audio recordings. Council hereby amends the Municipal Code to require the Clerk to
prepare unofficial summaries of Council and committee meetings, for the use and convenience
of Council and the public.
SECTION 2.
Code is amended to read as follows:
2.04.160 City council minutes.
(a) The minutes of the council shall be kept by the city clerk. The minutes
shall be neatly typewritten or printed in a book kept for that purpose, with a record of each
particular type of business transacted set off in paragraphs, with proper subheadings.
(b) The minutes shall include a record of all business discussed and all
actions taken at regular or special meetings of the council and council standing committees.
The minutes shall be action minutes. As soon as possible after each council and committee
to each council member.
(c) A verbatim transcript of the proceedings shall also be prepared. The city
clerk shall also prepare a summary of discussions and actions taken at all regular and special
council meetings and council standing committees. The summaries, or sense minutes, are for
the use and convenience of council and the public and shall not be approved by council as
official records of proceedings. As soon as possible after each council and committee meeting
DocuSign Envelope ID: 1C464477-DC5A-4342-B536-70835547BD20
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the verbatim transcript , sense minutes
website and hard copies available upon request.
(d) At the meeting following posting of the draft action minutes, council
minutes shall be made at the meeting. Council members may submit their corrections in writing
written copy of all corrections received during regular business hours to all council members at
the meeting.
SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portion or
sections of the Ordinance. The Council hereby declares that it should have adopted the
Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the
fact that any one or more sections, subsections, sentences, clauses or phrases be declared
invalid.
SECTION 4. The Council finds that this project is exempt from the provisions of the
Guidelines, because it can be seen with certainty that there is no possibility that the ordinance
will have a significant effect on the environment.
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SECTION 5. This ordinance shall be effective on the thirtyfirst day after the date of
its adoption.
INTRODUCED: December 4, 2017
PASSED: January 22, 2018
AYES: DUBOIS, FILSETH, FINE, HOLMAN, KNISS, KOU, SCHARFF, TANAKA, WOLBACH
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
City Attorney City Manager
Director of Administrative Services
DocuSign Envelope ID: 1C464477-DC5A-4342-B536-70835547BD20
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