HomeMy WebLinkAboutORD 2441~·-
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ORDINANCE NOc 2441
ORDIWANCE OF THE COUNCIL OF THE Cl'I'Y OF PALO ALTO .
ADOPriNG A B®GET·FOR FISCAL YEA.R 1968-1969
WHEREAS, pursuant to the provisions of Section 6g of
Article IV of the Charter of the City of Palo Alto, the City
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Manager has prepared and submitted to the City Council by
letter of transmittal dated April 11, 1968, a budget·proposal
for the fiscal year 1968-1969; and
WHEREAS, pursuant to the provisions of Section 12 of
Article III of said Charter, th~ Council did on June 10, 1968
hold a public hearing on said bud~et after publicatiryn of notice.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as fellows:
SECTION 1. The budget submitted by the City Manager for
the fiscal year 1968-1969, a copy of which is attached hereto
as EXHIBIT A and by reference made a part hereof, together
with the amendments set forth in EXHIBIT B attached hereto and
by refer~nce made a part hereof, is hereby approved and adopted~
SECTION 2. The sums set forth in said budget for the
various funds and departments of the City, as herein amended,
are hereby appropriated to the uses and purposes set forth
herein.
~-TION 3. All expenditures made on behalf of the City,
directly or through any agency, except those ·required to be
made by State law, shall be made in accordance with the
authorization contained in this ordinance and said budget as
herein amended •
. SECTION 4. The City Controller is authorized and directed
to make' ~hailges. in 'the. department and. funtl totals. and summary
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pages of said budget necessary to· reflect the amendments -
·enumerated in EXHIBIT B hereto.
SECTION 5. As provided in subsection (3) of Section
2.04.375 of ·the Palo Alto Municipal Code, this ordinance shall
become effective upon adoption.
INTRODUCED AND PASSED:. June 10, 1968
AYES: Berwald, Clark, Comstock, Dias, Gallagher, Cullixson, ·Pearson,
Spaeth, Wheatley
NOES: None
AESEN'l':. Arnold •-Beahrs
TO FORM:
ager
APPROVED AS TO CONTENT:
Citf Con oiler
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AMENDMENTS TO 1968-1969 PRELIMINARY BUDGET
Increase
Pase Item Progosed (Decrease2 AJ2Eroved
10 City Clerk.
Sa aries $ 36,671 ($ J;ooo) $ 33,671
27 General Fund
City Assessor
----sal~r:tes -----. ·----··---·--.. '·? .'l 'll· ( ?'· _'tOn\ 1 R '0'.\L.. _ .... _, _,_ .. ., ' - i ;,....,_,_, --., --. Materials & Supplies 725 (350) 375
Other Expenses 721 (350) 371
62 CaEita1 ImSrovement Fund
Project 6 -01 Municipal Service
Center-'Stage II
Planning 10,000 10,000
Construction 150,000 ( 15Q,009) -0 .;.
·project 66-19 Bay1unds Interpretive
Center
Beilding 115,000 35,000 150,000
Walkways ( 42,000) -0 -·project 63-09 Foothills Park
Improvement 850,000 ( 35,000) 815,000
Project 67-07 Duck-Pond Improvement -0 -21,000 21,000
Project 68-33 Neighborhood Park
Foothills Area 80,000 ( 80,000) -0 -
"77 Sewer Fund
=outside Services 602,405 ( 100,000) 502,405
82 Electric Fund
Capita I PuiChases 410,790 ., 85,000) 325,790
EXHIBIT B
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AMENDMRNTS TO 1968-1969 PRELIMINARY BUDGET
Increase
Page Item Pro2osed ~Decrease} A_p2roved
10 Citt Clerk
Sa aries -$ 36,671 ($ '3~000) $ 33,671
27 General Fund
City Assessor
Salaries 42,334 ( 24;300) 18,034
Materia19 & Supplies 725 (350) 375
Other Expenses 721 (350) 371
62 GaE_ital ImGrovement Fund
Project 6-01 Municipal Service
_ Center-Stage II
.. Plannlng 10,000 10,000
Construction 150,000 ( 150,000) -0 -Project 66-19 Bay lands Interpretive
Center
Building 115,000 35,000 150,000 --
Walkways ( 42,000) -0 -' Project 63-09 Foothills Park
Improvement 850.000 ( 35!000) 815_000
Duck Pond Impr~fvement 6 -,, -,---Project 67~07 -21,000 21,000
Project 68-33 Neighbod!uuu Park
Foothills Area 80,000 ( 80,000) -0 -
77 Sewer Fund
Outside Services 602,405 ( 100,000) 502,405
82 Electric Fund
Capital Purchases 410,790 ( as;ooo) 325,790
EXHIBI11 B
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April li, 1968
. -H0NOH.ABLI: CiTY COUNCIL
Palo Alto, California
~!embers of the Counc..:i 1:
f'-..t., __ ,, 1)_\o£olt·
t H \ lJ J J U I . }! lJ
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'-_ ~·. , If <:; ~} N I /'•
for th~ i=iscal Year 1968 -6~
In accordance \dth Article IV, Section 6 of the Charter of the City of P<llo Alto
which places res pons i.bii i ty fer budget pre:1arat ion on the City ~lanap,cr. the 1968-
69 prcl il;tinary budget is submitted for your eareful rcvic'h anti a:Mly3i s.
This document. rcpi'escnts the collective experience and endeavor of departmem:
managers and assistants, as well as thX:: City Hanagc,r's Office. The budget syn
thesizes conunun i ty objectives and expressed Council policies and presents them
in the foTm 0f h'Ork progrnms concc:ivcd to ;ncet the needs of the comm,Jnity. imple
mentation of this year's hudget, as thos~ in thc past, v;itl Tcsult in a supc_rior
level of service to the citizens --\·.ithin th{> cor:ununity's .ability to pa.y. It
_should be emphasize{! that while the budget is a cc,irun.itmer.t nn the part of the staff
and Council for the en:;uing fiscal year, it is aJ so a flexible gu1de which n1ay be
altered and supplemented dm·ing the butlgct review pe:::'~od and subsequently d•~rlrtg
the fis•.:-al year. The }ludget letter is intended to provide an overvic-r.· of the City's
program f6r fiscal 1968-69. Majer objectives, admitiistrative programs and subject
. areas requiring_ Council and. staff at tent ion ar12 highlighted. The Capital Improve
ment Budget for 1968-69 is also presented for your consideration. A mor·t' extensive
do<:ument covering the five-year period 196S-69 to 1972-73 \\ill be for-Kardcd to the
Councii within the next several week!!. In futtire-y~ar~ th~ five~}·car Capital Im
provement Program will be presented to the Council in January.
The Coundl 1 s close scrutiny is invited to the detailed financial and program infor-
mation which follows. ·~
THE YEAR IN REVIE\Ii
The year ,196?..:68 has been' one of intensified activity for both the Council and the
~r:aff. A·myriad of capital imprtwements ·have either been initiated or completed.
No less than four citizens committees have presented comprehensive awl w<:il con
cH ved reports' on sper.lfic, timely and important subjects. These conunittees. in-
clude the Citizens• Advisory r:omniitt<.•c on Underground lltilHics, the Citizens;
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:\d\·~_·.:C~l·y ~~{JHd;~~~ t(~L" ~Hi. the rt~tt.~l~;_: t:~,Z_·~; I;J ·~:-:i~~~Tt·~~·-;··~t--1!~-~! ~ ~!~!·-~ :~lt·~ tLe ·j·ccr~~·f~(:
,\dvisc~ry t_>_,r:oLi.lt('c-) .:~nd tht= ~-l;~y<,rt::~ ·-~ _;·:-:.:~'-t~:-:_~t(~ fJ.fi. H.·11~~ nf~ ~:i·ii~h*:~_,j-~:·)(\d ·)tdr~d-=-r~..t.·>.
'fhc staff~ aid<."ld in :.:.cLJC jt~st~Uli:~~::. by \.:nr!~--lJlt~=n~,:, ha\~ i_:(~u,-l:v·;;cvd ;1 n1.1J·;::t~l' \)( lrn
port<Wl :.tudi_c:>, ~;tKh as the C·.:;:~prchc·n::i\:l· 'lr:ll:~;port:1 t!on f')uini:·J;• i'J·o~~Ll~:; ;ntt!
lhc joint ~t·;,·.;t~!~ rr(;a!l!1Cnt Pli·:int PTn:.:-·.r·ar:/4 I_~Jhec..;. >.u,·=h i.~--: ~-h~-·,"-~ llo·,;· ~-~(l'j:d f~rs1gn
3tudy -:~nd_ the p,,~·:ntuh·n \c)ighboTiloo~~ ~t.t~d:~ .. ~ ~-;J\!. bf.:vn ;...~{·n~rlvt:_·~_: -:Jnd ,lJ."c cqr·f:..~ntly
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\lajor policy de<:. is:uns here ::;:_d,_· by li;.._ \:o•;:J·~il un ~;c\'t-Ltl uf ti,f.' ~'OJI:Jl1L\Jlj t.y'.:; n1o;·e
i l'lpo 1·t <tilt and v,:-;:] fib p ":.'•)\ d l'!JS. \i"lt i· .in\; ·, ';(· ·:·"~! :r~·.c c, f the 1 i :;,_:;t i yc ~~ r, the {it y
CouHcil tnok·~dc-fird.ti\·!_ ~~~·-ti_~}r~ ()r; t;:r~~ L} r.:u;!l1>~ !;c:t1 J.fiLP!'{_,\·:.::~l-~;nt Prt..tje~.:t, Cl\-iL-..
Ct.,ntcr t~L;y-;_·le;w;(.'Lt.. UH· Los .\:to~-Hlll-; Su·:':r \.\JC'L'r•tl'Jd:, the· l_iwkr-g:·oun-j Uectric
vc J i ~y <:ad the Y:.1c.h l i!a :coot· :\f> c· ~-me'1 t . 'I~' c F~ s t yc· :n h :>s ;_ r u ', ;· b c··-~n \mt:: ~' f Je..: 1 ·
sicn <Hid ::c<.'<.•i':p!.i5ilw:r:!. -··a yc:Jr in iih.idl i.h·-· fLu:;c\·.or.~~ (if <inc·.·: era of pro2rcss
jn f"a1o i\lto h,1S forged. J'iJe pace he,::; itcen dL:li 1 aJJJ}ng, hut the l.'C"SUlts i'(:'~·:a.rJing.
~~any pru~r;_uns he.~1.Uil in l~H .. 7-f}S hill be_flll}y opr-l~at1on~i.l :ia 19bS-69. \~"h chal-
lenges ;.;j 1 i appc:~r ;JrJd i..hv lfiUJ:1c-ntum i>; expct_'ted to cont:int.:;.:·. ';·;:::: ._,nsui.il£ year
•• : 11 ·"'-·~~-....; • ..,_ 1-~-----.•.. J_" ________ .._ ____ :.... • • -· ..... -• J• .\_.' ~ .4.1 ... --
U_J._l.,_-_~ t."t~Pl!l LJ0..-··\.·11~ Vl Vf-""j-J\.JlldJL<-0...;: ]•...._:;_ !.l~~-'.....J\.~• :.__.tj f(.IJ.V ;·.11...-'--'~
-Th~·-C-GHSD l i.~at...:d lHT'l l ;:: lfl:! ry c[J":!dgc t f(' r 1 ~)(,:-:; .-(;;; lll'(>I)OS c 3 c x:;cnd i t •..: l·e:;: t c: t ;i J ling
$22,215 .. l7l on a cash flc:h· l>'lsis~ :\dd.ing i!i~t:r--funJ tr,irisa~·t.ions in 'the amount
of S'l,~l<l-l,7:10, the gro~;_s tctal budget is S27,l59,~J.?J. (ornp<n·ed t0 th;c 1~)6/-GS
budget the· gross t-.~tal budget fnr l:.tL8-&~) i"CiH.::~,t.:ltis a )'WS,SS,+, ~~I-l.s·:,., incn'ase.
lloo.:cver, ~;·hilt: the total l)l;dgct i;'tcl'C;tsc is JJtndcst, there ;~rc sok,-tantial change·:,
1\'i thin SJWCi fie ft\nds,
~<:t Gerlt."l·aJ Ftml1 ':·xp·~wn tl.!t·<>:.:, >;hi.ch i r:;:o lndt~ nearly all ,i;D\'(,)';1'ilent;J l act ivi. t1~·s
exr..>.pt the ut.ili t i..;s, hnvc j ncreaseJ f'r''.llfl $7 ,-1~17, 2{13 to $7, 98~1, .2~H, or 6. 6"c. in
terrns of function the folltH,·.ing l~·.:-neraJ Fund dep~Ttr,tcnrs ~lnd di>'i:s.ions i1av:: ,_•x
peri cnced the grca t c-s t i uc rcasc::;: Pol ic~: $ ·x 8; 000 (up :. :)no) ; ·cc'Uiltl!l i cat _icons:
$45,000 (up n .. )".;L Btillding i'-biJitc:wnce: H'1,U00 (t'1p lC,.~;·.;,); Pal·ks: S:'>~,OOC (up
s.ro) and Non-Pcrurtrr,c-~:t-"<=1. i11surance: $45~000 (up 18~.). ,\r.~llp.ing the Gt'ne:r:il
Fund budget in. ;:1noth•:r manner, salari,-:s <ic:..:ount for the grt:itcst d<d l:Jr 1 ncre<tS\?
(SJ03,SS(l) \-:~1ich a~:,ot1i1ts to over one-ha1 f t:.'r the net G~~nccal' rund budget in.::r~a~,(~.
Capital improvewcnt :!11d G,,~; '!::n: hmd.s ind.icat·~ nc,:n-Jy i"l $2,0U{.l,{HJ[! decn~as<:· i;>
activity ~-na~.n'luch as e::tcnsivc aTpropri.ations ~-I(n: macic i.n t~;e p:o.:;t t;.;.:, ye:.c; 3.nd
funds arc encnmbGrcci'pcnU.jng completion nf tl~<:>:o~ [~~,c~ico-:::~~:
'lhc l'latsr mh.i Gas Fund bu,Jgets. hav<: i.n~.:rc.~~~cd ~"oGeratciy over l;<<;.t y~:,:r, 1,1;-,{nly
due to ::.ncreasetl capi 1 :d ~'''l'<:·.:..:--c~·.::;;;. -~!,.:: ~~.._·,;·~r hmd ~md.:>,et ha:; in!~t-cas{·d SS'~-be--.·
cause of ant iciv2tcd cxpe:Hii tures rcl;J':ed t•.' th1.0 ccH,:>olidatcd s•;,.;apc tn'-'ltmcnr
Ltc.t'lity. Tbe ~:lectric Fund bw.l~Set has increased 2l'k., priwnjl; a~ a result of
incrcas~'d power c.)sts (accoJ:lpanied by incrcasL:d r.::·ve;wc.s,l_ u'1G intcn·:;,1h..::d l.:mtc)~
ground pro)~"'ct activ·it!·· riH'.S<' cxpcndi tur<:'s in t;:e flcctri._-Fund :;i U n::··n:ss.:.tate
a .Slib~taritjal reti1iction 1n c<tpiL~l rcscrv;;~. Specific fund '.lnd dqJ~irtJncnt::d bud
gt:t::; p·ovide 1rrogram ii1t:'orm<1tio~1 in grc.1tcr dt't:ti1.
In, order to finance the p:n)posed scn·i,~C; progrw:. for 196H-6:J a }Jt'operty t:1x rat-:;
of SO{.pcr $100 of :L>SL'Ssedv::Iluat1on merits <:on::ideJ:a::ion. Thi: ~-HX.C1.tC' rcpno
Sl',nt:; ~l~1. jncn,;t~--~ of t•fo ·ccr!ts ovGr the 19b7-ll8 rate. Thi~:; :1nJ ctt1121 n'commci!d<i
t ions of ;~ .fi uan~ i3.l nat bt.c arB dis--~ u::~s eel Lw J ,y,,·.
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~--rh~ }jl-:fifh5~-;t:d --~·~~~~!l1~ji\;trat-1\je pr·vg~"f1r~j fGt--i:!(,ii-(J:: hi·t:=. ::r :_JLt!~~~ ·c:-i·lcnt~lti.~Yi, -r~j('j~~=-~_i;~r·--
both O!~ _interna 1 ,]c..ht£it!j st t'-~~ t i ve n~~ul~l:--:-:.-·~~-~cni_· :tud -e;~~C-rii~~ l C:<Jl!Lrn:t~l-1-~-;/ (({~v-c-! Jp;-l;cnt-.
in the former acca of corh.:'.:rn, th•: Cllt i 1:e (Jl'farq:::n iona! st ructl:r•J _,,·j ·11 undcr 1:o
analysis to deten:1inc it:; adequacy in l.i"[ht nf -:!·t<;;:t~ing C(li7:F1Ullity ncecb :lfHi hur-·
~eoning technr:!u?iCH.l ~~dV~!r1CCL1Ci!t _ . Sc~:c:rc<l dr;,;os of SpCL.~j {i( 1~~\-Gl\i-erncnt ~:1·(·
noted bcloh.
During the pas~ several years, the st,;fC ha~; becoJnc j ncrcasingly ::-oltccrned ;!bout
the cha rae t cr and dcve l OFJ,ICJl t tr: s0nlc' of th c-Lit\. 1 s o l de I' n ~ ~ gh b•) rhuc;d :;. . t:t l1 i;:_ -
ing the rep•,lrt Fl'C'[':il'l:ll l)y th-:.· ~-h.~···r I:; COJ:il·•i t tv~· r_>t; RJ j sin~~ ~·.>:i gh1)(\rhoc-;d Sr~anlhrJs
as a p~1int of d<.'pa·rturc, the ~;t~lf!' <·;ill init i::tc a nu:sitivc t.':J!Itfi\Uillty dt.:vcl0p:-r.cnt
p rog r <Jiil t h roi.it~h code ...:n fcrc<.:>iiH'n t a r,(\ nc·"· c• rd .i aanc:(:~ try l' !"O!i10 tc CjUa l i. t y dc\'C' 1 opmen t
and :stili:ulatio;J (>f pr'.\'<1tc c~1te1.pn3e ~("Jlution<: ~-lajor effc1·ts ;,·ill be dirc~·u·d to
bcaut.ificatic•n jHo~:~cts ·at. h.~y luc;:t_ions :tn the City.
1\ JH .. nnllC1" 0 f adu1i n iS t l"::l. t l Vf:'. pro gra~JiS, ~)l' C:!tl S l' 0 f t h C' ~. r j i~tport rt'{\l~~ ~,_~, LJC S ~.' rv e ·sp.~ ... ~l' ia J
notation and arl' •n:t1:incd !'elm-:. Some of these pro;;>,r:>ns ci!"c rcl·o;;,J;:,c;tdcd f1:r ;:!•c-
Council's t:tmsidcrctt.ion in the bwJFC:ct; oth<'TS ;·:ill be :;t'cldicd by th~, :'.·~<~t-f an~1 •
J-L..~~UUJ"ii::=:;~~L:! lvn~~ ~-l:i 11 ~~c !!13."de at a l;::.t ~~r (_Lj tc.
l. Considerable-staff ~i .. Ctc;Jti~;r~ ~-.7 }}_1 be Jr.:.·vr_ .. tc~J tt_, ~~=·T~l~~·:!·:c:"!tin!_: !!~~.,
pr•1gram recently aj:prun·d by the Council hh~.ch rclat~?s tu the lle
pa1·tmenL of Conununity Scrvjccs.
2. \e:·. faci1itic::; hill bl' crJltstn<cted and cccupicd Jurin'g 1~168-(,~l
inclutlin.~ the Junior ~lus(lur;~_, ~~ti~:chcll Pnx!·~ Rec:; ... (~aticn C::-ntcr·, B~:y
lands Athlr:'tic Center, IJ:~yland:; and Foothd!s Park rnterprctin:
Centers, ]),)\-:nt.nh'n l.i h-,·,n·y-Re..::rcat ion Ccntcl· cli!Cl .iuana hrioncs !'ad~.
lht.: staff ;,'ill continUl' to analyze opel·atjng and prugra;~ rcquh·c
iW'nt:.: of these faci I·i t icc-; prior to ~md after these fac i1 ~ t..ic'O tccon:c
available to the: public to. insure tcfficient, effective-uses. Three
of the proposed nch' personnel relate djrcctly to the operation <ll!d
maintenance of .thcs(.' nc1·. facilities.
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3. In l9b7-GS a staff stuJy L)f ·~·ustomcr servjce: levels in the utill-
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lics operations 11as bcgun tn detcn..~nc responsiveness to comrr,unity
needs. This ~;tl~Jy hill IH: CO!HFietcJ in 1968-09 and t}H' co:1dusion~
:Hid reL·onuncEciati~'ns -..;ill rye the subjE'ct of a SJ'C:cial :·qw:·t t,1 the
Cc:unc 1. l.
Utilities pi'o~n'mtl~~-and eng'nccring 11ill n·ccivc h<.:::-,\')' er11phas!.s n;,
1 :KiS-6fJ. t\n an1h i 1-_i.ou5 tu~dC'i·grooncl electric progra1~1 ill acc:cnLmcc
with stat0d Cow.:,,_.d ~H~!i•:r h:~s been proposed. The joint SC\\·«gc
trc:ttr::cnt Ll;,·_ilitY oroj:;;c:t 1oll r~.'uui.rc ·-~onsiderablc staff att,;n
tion a-c:-it l!lOvc·; 'to~~ard ,·omplction.' ~lajor c:.tpit<ll plant addjtions
ar<: planned in the \\atc1' Ili\'isjon (Corte ~--~ader~ Ee~en•oir) an:l the
(;as !•i\'i:; ion (rooi:hi l 1 s ·~Xtt'ns i•,1n).
lhe Comprchensiv<: ·t'r;Jns)wrtat i(lll Planning Study h'i 11 be complct<.:>d
during the fi:;.:-a1 ye<\r. An·)nt.eri.l:-~ n.'port ·,,·ill k' fortl,cor·ii1g in
late August \.;hicl1 will allO\>' early-consideration of s<,mc of l'alo''
Alto's ;nore otn·ious .omd crit1c;ll trunsportation and traffic IHGb ..
lcrns.
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o. ~.'-!-n qeJer tD tmi.fr_ <•nd ,!nah: more cff<tcti ve the org:miz.at ion's
--=:-:-· __ t_.!-=i;l:o:~:''Tt~tjon piarmin; eC(ur-t, t;hc Tr<tffic !:ng1Hcr.'r and Traf
. .~, ,. T"··r:r;·u:-c,:;.:_:"~r~" »ro·,--. ..;,-.d f:.:c--,_,_ ·1s·· i ~~ned to tht· I' J·umi n~· -.. -~-~-~~. ~-~-~~:t· .' ·: .. --~ -~~~-.ti-~:~~~-:; .. ht~~~----__ ;:~ ~-"{<[~~~-~;~~ t h * -. ~ ~. ~r., l ~-~l: _,; + . llC'1JdtlL•"•·· ~>hll.t', \,lL t.•--------..lc...c:.__5.~::~·o_~-" ,._t~-· ... h(. ILSI-dlSL . .tl~~}
fu!' "toLd 0 trans pon n t 10n p l a;}.lii<~.S-.--.--=.::__----::-~22.::_:~~::.:: __ _ _
7-. ·rhe incrc~Jscd coJ1c·(~rn \.,~J.~ LE --=:-;hich la\•; C11fvrccr.1~nf-~~~-~l~~-~-itnc·
p event ion prob J ems have been \" iewcd in the CO!ilTf!Ull it v~f1ai::___"'::::::::::.::~---~ ~~-~
prowpted ~'very detailed analysis of manpoh·cr rcquil·~·ments in----~---=--~::~-=-:-:-:.::::--
the~-r-(;(1 ('(.~· )JcpaJ.:i t~lf!llL ~ .~\~ Ct ~-,:_:_;~;; t ~f-·t:h i ~ ~:-rudy. _ t \·:o .add i-_______ -~=--:..~:.._ --
tlon;d pcrsCJns arc requested. Dnrint, tiw cour~;c: :_-:;f the year
the adequacy of tta~ r:x~_:;ting organiz;:.tioru<l fr;!ill~·:h'•)rk ·.-:\ll al:>o
he e1•aluat:cd.-
8. A total of n llC\{ positions, includin,:, those noted above, ::nc
~cqucste~ fer the various departments and divisions to allo~
mnj;:tcnancc of existing high ~er1:ice level~ or to meet program
cxpansioJl requirements. Coupled with three proposed deletions
(Conununications Oi\'ision: three S\'Iitchhoard operators), the
proposed addition:; will bring the t.,:ity's complement of full
time regular Cl:lplO)'CCS tO 69,\ in COntrast to th.; CY.isting \\O!'k
force of 68(l. The additions re<.:om1Pendcd 1.;ould be allor~teJ as
f0llm·:s:
Unit
Building and Equipment
Maintenance
Community s~rviccs:
Di l'ec.tor
Recreation
Addit.i.ons
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Classification
Janjtor
Sccretz,ry
Custodi~Hl
Nature and Science
Planning
Police
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Natur~ an~ Science Speci~list
Senior Planner, Offitc Clerk II
1 Sergeant, 1-Policc Officer
Public ~\'orks:
Adm:l.nistn1tion
Parks
communications
1
1
(3)
Traffic Technician
P«rk Mai.nt•:nanc:c Farcr;;an
Delete 3 Switchboard Operators
In addition, 14 pos1t1on classification changes arc proposed to
observe internal equity, complet~ minor reorganizatipns, •H recog
ni?,e changed job responsjhilities. The follo~>·ing ar{:: proposed:
Unit
E~•iiaing-and Equipment
~laintcnance
Cornmunicatiohs
Public Wbrks -Parks
Central Services
From
2 Building ~lain t enance1wm I
1 Supcrvisjl-;g Comm. ·Tech.
1 ·~ree Topper
1 Groundskecper 11
1 Uupl. ~lachine Opera';or
1 Dupl. Production Super.
To
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2;'1Juilding Maintenanceman I!
J .
Co1.1tiL TechniciJ.n Lcad:Tian
1 Tree Maintenance !~adman
1 GromHlskee1;cr I l I
1 Rcproduct i cw Scn'i'2:es Super.
1 Sr. Uupl. Machine'Opcrator
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t:ornmunjty Servic(~S:
K'aturc {, S:::icnce
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JJq·!\1• ~-L 1: y .\t torney
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.:r. /.:'Sl:'>Lll!t. City .\ltt)]'!l<..')'
')ch~q;c Treatment Pi.:~nt ·
hil.llP''il'IH (i:_~,:r.,toJ· I!
Ll~~~tri,_ian
Lin·~·::~~~ !1
-C~tiJ l CJ~1~H
t:mru~1CllL>ry explaining tl<('SC •·ct;on,J'h:l:c!atiuns is included :in th!.'
H~~ rr~1 t-i1.1 C ~lCl'::\~1-~}~1~_01;.-' i T1.~ th C \' (l r i DliS .:.l•:p~l !-"tln'..:"n l. and. .j i. Vi~ ion TY.tO
gran;~:.
9. Preliminary surveys of neighboring cities and natiun<d trc!·1Js
indicate that ~alary incrc~ses ~ill average approximately St.
Studies itr:.=.currcnt1y tliHicr;,·ay to detern.inc coJ:lpctitivc sala-:ic's
for major classes of employees. \lore refined s~d ary data ~.o;j ll
be transl:tit~:c,J to the Cou:1ci l ~J]ong \>ith scv;::ral rcc(WU1!C1Hbtions
relating to cmpl'Jyec L.~ingc-bcncf.its. Sufficient funds :Jrc
;>;.·;;i.!.~tblc in tite contingent a'.:count (or anticipated saiary 111-
10. PJans ai .. c -~urrcritly bt'ing i-ifJali-zcd f~;"!, ~ 1·r:1iri~~ _l-,.""!'t!-f,T·am iJi-
·:c! '·'ill g m~ nc.:r1. ties. The c xis t ing cas u:!l cmnloyrncnt iL"OP ram ;.: i 11
be supplemented h·itl~ unskilled persons of m'ino~·ity b(jckrrounds
tc:'-i)r't'•· ide i 2 -month t r<nnir:g 'Ji!•.l · • .-n~d~ •.'xp<:>ri ('nee. for t he:,se pc'l'sons.
Fw;ds fa~· this purpose ar:.: provided ill the departmental bu,tgcts
and, if u~ccssary, the '.:ontingen't acconnt.
The p:ce:=:;:rar.•s aiHi nctivities pl'G;v,,:o_;;,::-d for .i:Jb~:-f~9 c::>n be fi;•ancccl )o';<.'ilt:rally ,,·ithin
the existing fin:mcL•l f:;:amc;,·ork. :\ prop21·ty tax im:rc~L.oc ·:or 2~' ·--L·am 78\ ·to
80~ pc::.• $100 of ass~sse:d '.'H]'..Jati()n !.:: is, hnhever, EcedeJ
Each year the eevcnue forecast becomes lcs s cncouragi ng. Last year, l\(:c.:;.usc of
changes in the St<ltc !aN, all propGrt:y· \-:ithin the Ci.ty \\'3:-> l'l..'ass~·sscd and as a
rc$ult total a::>Sl'Sscd v=Ilustiun droppc·d Sl2,000,00fJ. I•; on.lt'r to lessen the im
pact o'f this reassessment on property mmers, tile ta . ..< _~_e\':: :.;~:s reduced.~¢ tD i.ts
prese;lt lcvcJ .
Palo Alto's econo~ic d~vclopment remains ~clat1vely st.able. A~scssed valuation
i:; cstirnatc·J to increase $10,0,14, 790 froni last year: .'),ucs ta:< h~~s rcachcll a pla
teau in Palo .'1.1 to ;_u,J only ri1.odes1 gains G.r;;. predictt:rJ. The same can bP s;dd for
•,he \'iater and gas ut il j_ tic:; --revenue ir.c rca:;e:> will be !lloderat e. The Jynamic
electric utility \\ill coJttinuc to gro~ at ~ rapid rate; ho\\cver, because of its
su5cepUbility to economic fluctunt.ion, a •:onc.crv<ttivl'~ ·prD_h'ction of six percent
above 196 7-68 sa I ·~s n1us t be cs t iJ!la·~·-cd.
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LJ~ the past fi '.~e y~ars, -i(Jt:crcst income has p.l,aycd a vital role in_ f~_n~mcing_ G!~neraJ
nm::.1 scrv1ccs ant: programs, fi·t i9C).)-6:1 this sGurce of incomG yielded S4."S0~276; in
1968 . ._69 it .15 estimated t,o-yicld $585,000, ail eqt:iv<>lcnt of 23~ on the pro})ctty tax
. :~ · ..
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rat<:. TJ1js cnvi~'ldc record has been EI:Jdc ~Jossi.blc b~o~causr-of the lan·c volum<?
of fund-; ;:n;ailah!e t'o1· inve~:tmcnt during tl\is pe:riod. h'ith the antic'ipated il~
tcn:>ifica~.ion of Capi t;i1 1rnprovc-went !'nnd and Electric Capital Fund t:xpcn~litures
in l968-G9 3nd succccJing years, cl~:pcndencc on thi~~ source of YCV(-:nuc m~Jst be
diverted else~~hcre. ·rhis is ncccs:::ary if the City goveym;;cnt is to maintain the
high level of sc>rvicc to tlH! colmntm-~ty and to fulfi 1 i the program corrunitmt.'nts
h'hich accmi;p<:my the tia•1y lh:.;, fat:il.i.b.cs L:un:·<:i!tly iJeL1g·built. in addition,
t.:apital p:cojcct <1.Clivit:: h:::.s. de..:ruL;cd the a•JIGUllt cf funds avai1ar,lt' for that pur
pc~c. In order to reach ~1 healthier, lflOl'C f]{:xiblc positic•ll, adJitiOJnl funds
are required.
ln past )'l"<\TS; three ne<; sources of revenue were cited: cigarette tax, transient
nccur.';l~H:)· 0~·-!'0".:.~1 ~::0t.e! 'tU~.z, -~J...! -~,.a;,~ut:.:::.~ i.~tA. 'filC fi~·st~cit tilCSC 1~r35-CJ1acied
by the State during 19&7-08 anti the City is nm• the beneficiary of in excess of
$300,000 rer yc-ar from this source. The traliSicnt occupancy ta;ciw:::. gained in
crcasin~ u:::ceptance throughout the State; only a fc1-: major ci tics have not chosen
to enact it. Based on conservative projections, it is estimated that this tax
\\'Ould yield $iOO,'JOO ar:mua!ly h'ith n first-year yield of $50,000. It is strongly
uq~ed that this tax be consi0ocreci as :; partial weans to finance pay-as-you-go
capltai ·improvement proJects or to amortize present or futur~ general obligation
bonds_
One final coruount on taxes is in orde-r. The impending res0Jution of the City's
hospital financial obligatioas could permit the City to .reduce property taxc~, no~·
useJ to ~ay bond interest and principal. If this opportunity should develop, it
is recommended that the property tax rate not he reduced bclm.; 75¢ per SIOO of
assessed valuation in the inte·rest of maintaininz a ~;tabl.;: ~ax rate and 1·ebuilding
the Capital Improvement-Fund.
I wish to take this opport6nity to cxurcss ~-~~p-opp_rfa~ . .-1 <-~~ -i iJ~!
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OPERAT~NG .. BUDGE_T_
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_J TABLE OF CONTENTS
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Letter of Transmittal
General Considerations ;a • • • • .. ., •• ,.. • .. • • • •
\
Suiiunary of All Funds
Assessed V~luation and Property Tax Rate
Summary oi Gene·ra 1 Fund Revenues and Expenditures . . . . • . , . . .
General Fm!d
Administration
Ci1:)' Manager
·City Attorney
City Cl e!"·k
Planning
Central Service~.
Personnel
Communications
Purchasing
Building Maintenance.
Finance
City
City
City
Controller •
Treasurer
Assess-or ! •
Public Works
. .
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Summary . o • • • • • • . • •
A?ministratiori and Engineeiing
Streets . • . • ·• • _. • o · .•
Parks . . . • • .
Building Inspecti6n ·
.. ·,
-... : ~.
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Page
1
2
4-S
6
-7-8
11-12
13:--14
15-16
17-18
19-20
21~:22
2it ..
zg.:,3o
3t·<ts
34'-36
37~38
_-. -
l~f:{t:~
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Public Safety
Fire ....
Civil Defense
Pol ice . . .
Animal-Shelter
Community ServlC"es
Sumntary • .
Direetor
Librat)'"'.:-. .
·Recreat iun _ · •
Arts • ~ • .
Nature andScience
• i
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Non-DeparttUental Expenditures . . .· . ...: .·
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Capital I:np~vcinent Fund
Gas Tax Funds _. · . . . . . .
Util~ties and Central Garage Fund::;
Utilities Fund~ ...... .
Wat.el~-Ga s -Sewer Department . . -.
: ~Va"t:6:F· · ... -.. · -
:Ga~~~~ . ~.. . ..
1("1-:_,_ •• .,ew:er _ _ ~• ~ :.... L.... .
El_e<ifric ·-1-• ~-•
-. R.'efuse ·. . •
Central Gai'age .. . ..-
Debt $ervicc Requ'i rernents
:'. :-
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39-4i
42
43-45
46
47
4E
"49-51
's:2~54·-·.··
-"55-,56
57-58
59-60
61 _:63
64-65
66
67
"68··71
12-75
/6-78
79-87
88-90
91-92
93-94
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GENERAL ~ONSiDERATIONS
The budget of the City of Palo Alto is a one-year plan for financ',_ng the op!ra
tfont and se1·vicc:o. of 'the City. It is ·P. legal document, the cs$ential form of
whi~h i$ provided for in the City Charter which states in part that:
• It shall be the duty of the Council, upon recommendation of .the City Manager,
to consider, and after a public hearing, adopt a budget for ~ach fiscal
year ....
. • This budget: shall include the estimated receipts and expenditures of :111 pub
lic funds~ except those which are _trust fund~ .....
e All expenditures made on behalf of the City ... must be made in ac:cordance tdth
the authorization contained in the appropriation ordinance .....
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• The'form in which this budget is adopted shall determine the method to be
followed in all accounting ....
• On or before September first in each year~ the Council shall levy such tax as
may-be n·ec-cssary~ to raise re\renu~ for the ntaintcnaJKe arrd -ope rat ion of th~
City and the several departments ·during. 'the fiscal year ....
!tis characteristic of governmental ac<;qunting.that the various activitie:;. of a
city ~r·c f.inanccd from a rfu.rvnbcr of s~par:itc funds. 'rhis results from r~stiit?tions
lrnpased on the use of public monies by State and local laws which in essence pro
vide thnt money raised for one purpose cannot be used for another.
The City's budget. is forl~ulated in t~~rms ·of legally-authorLLCd expenditures cf
available or ant ici pa.ted revenues. a, -:counted for within . the estab 1 ished funJs ..
·Appropriations ;.:it,hi~ each fund are segregated .into departii1ents or activities and
within .each ':lepartmen)\,,thcy are further restfictq!d ~o object controls such as
salaries, supplies 1 • equipment. ·etc.
'1'11~ General Fund is the parent artd primary fund of the City and the o!1c in which
the 'fih(lilces cf thc-·major gov~:rnmental functions are accounted for. Other funds
c .. ontah1ed in the budget a1·e: Capital-Ilrtprovement Fund, Utili t ios Funds. Ce!itral
Garage Fund and Debt· Retirement funds. ·
Once·ad•"Jpted, the budget serves as a basis for evaluating the continuity o:t; pro-.
g. rams· a·rtd. ac·t1.V1.t1·es as wel·l a._···a.-con·t~n\la 1 m'"'~"~"' .... .s:.,.,. ........ .,"~ .. -~f-.,nn ... t .,..f'.f'.;~~ ....... -;..:v .. , .._. , -..i.. .1_-·1 """'~'A-A ..... -. V.L -·.e.--• .. ·-•-""'---·•-• _ .... ..._.._......-.---•oo..""'J •.
It also provides a means of 'tortt:tol.ling operati6ns to eifectuate the goals of th~
City. Sufficient provisions are av'ail·ablc, such as use .. of the Contingent ·h1nd .·
a}td other transfers, to provide flexi!Jllity in day,..to-day operations and to meet
unforeseen ·citciJ.rr;stances.
--.....-.,.....--....-----------------------------.,..,..._,..,-.,..,...,.,.,....,..,.= .195 ~L-~g ... . ')
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Sll~I~IARY OF ALL FUNUS
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All Funds
Salaries . __ .
-.-,,. --.:>ln.-tei,-fa_.-ls & .. Supp1 ics
' _Outside Services-. --~----();~h~;. -I;·_;.~~~-;; ;.c_o_~~--~-
1,757,180
-2,936,231
1 ,-3!H ,!44 --~---..._ ••'-l""..,;,p.~~:">
Setvices From:
General Fund
Other FunJs
Ut i1 i_Ues _for_ Res:'tl•;.> -
I ~ond Retirnment:
(T) 1,137~568
(T) 932,046
---5 J 534·, 000
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General Obligation
Pa1'l<;.ing
Capital:
583,614
25,000
Equipment & Books 1,133,286
1~provement Projects 1,540,274
Res~rves Increase 35,680
~ontingencies 40~,000
General Ftmd Tran~fersff) 2,875,136
Total $27, 159,921
Inter-Fund Transfers
cash BuJget-
financing
Property Taxes
Sales Taxes
Gas Taxes
Other~raxes t~Fin~s
Interes-t Income
Departmentaf ReVenues
Parking Revenues
Utilities· Sales
Other Revenues
Exp_enditures:
· 'frsnsfe~red
iteimbut!;ed
Ut1lities Transfers:
Tax Equivalent
Net Income
Reserves Decrease
Fund Balance Decrease
Total
Inter-Fund Transfers
-· cash Bud!fet
en 4, 944, 1so
22,215,171
$27,159,.921
·crJ
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s 2,063,782
2,0Sd,OOO
450,000
938,490
585,000
510,046
74,080
13,097,302
584,248
2,(l_(J9,614
l,tg ,008
903,240
1 ;971 ,896
1,461,679
243,536
$27,159,921
(T) 4,944,750
22.215,171
$27' 159 '921
';
· Genera 1
Fund
$5~550;961
431,493
--: ':;2~;~Hl
1 ; 2-93,4 7-fl -
707,867
21~,221
400,000
$9, L26,86i
. -;'
$1,748,85~
974,511
141,300
938,490
sss.ooo
510,046 '
49,080
40,000
1 'l3'J\568
126,872
903,240
1,971,896
$9,126,862'
Capital Imp.
& Gas Tax
F•Jnds
$ 88,576
1,540,274
$1,628,850
$1,083,489
308,700
.·, ... :. _:
236,661
$1,628,850
Utilities
& Garage
Funds
$ 1,324,801
1;325,687.
-2,406,390
____ . JflO ,665
1,048,992
. -224-; -179
5,534,000
26!,816
920,065
35,680
2,875,136
$16~057~4ll
$ 13-;097 '362
544,248
932,046
22,136
1~461,679
$16,057,411
\.-'
Bond
Fund·
~~21
25,
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. __ CITV __ QF PALO ALTO ASSESSED VALUATION
·~.
MILLIONS QF DOLLARS
300
275
250
225
200
175
150
125
75
50
25
0
•..
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;; 1959~ 1960·61 1961·62 1962-63 1963·64 1964-65 1965-66 1966-67
PUBLIC UTILITIES .
UNSECURED ROll
SECURED ROLL . '·
)
1967·68 1958·69
ESTIMATED
I
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COMBINED TAX RATES•
DOLLARS
··~---'-12
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11
10
9
8
7
6
5
__ :,_
4
3
2
i.
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0
SPECIAL: CITY OF
. DISTRICTS PALO ALTO
*NOT£: -· .
SANTA
CLARA
COUNTY
SCHOOL
DISTRICT
1000
COMPOSITE
Bostd-!)n 1967-68 rates per 100 dollars at_as .. ued valuation
in the county to I. code or eo 6-014.
.5
.4
.3
.2
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**NOT£:
TAX COMPARISON
~ITY OF PALO ALlOtS.,
TAX RATE HISTO!!!
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Per !00 doll<its of osseiud ·valuation.
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ASSESSED VALUES OF PROPERTY AND TAX RATE
ASSESSEU VALUES
Secured Pro~wrty
, Lan_c,L ___ _
----Improvements
"----Personal Property
____ Tq(<cll __
$
Equalized
1967-68
--------
80,878,780
120,558,250
'10,491 ,290
21! ,928' ~20
$
Estimated
19(?8-69
84 J 113-,9(:16-
125,380,500
10,910,900
220,405,300
Less Exemptions -,''-:;:_--]} ,612,120 18,000,000
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Total Secured
Unsecured Prooerty (1) __
Public Utilities (2)
TOTAL ASSESSED VALUES
·-·
'fAX RATE AND LEVY
General Fund·
s~cured i,-a"xes
>Rate per· $100 ·Assessed Value
IJns·e-cu:rerl.Taxes _______________ _
· R~t,. n<>r .. 4:10fl A_;<:f'~<:P.;.j"\i::ihJe -----r--,-----------
General Obligation Bonds
Municipal Improvement
Pr~ncipa~~ and Interest
Rateper'$100Assessed Value
Hospital Improvement
Principal Interest
.R~~~·p~r ¥100 AssesseJ Value . -.. : u . .: ; ..
TOTAL .1rt-,X RATE AND LEVY J ~-. -..
Rate per ... '$100 A,sses·s-ed Value
(Secured Ro 11)
-·
·,·
194,316,200 202,405,300
35. o;sq. g_sQ 36,133,200-
13,838,060 __ 14~~H,SO~
$243,185;210 $253,230,000
: -:..·· ~ 1-
(-·.\
$ 1,302,243 $ 1,464,680
.625(1¢ .6156¢
2RO _ 'JA 7-·--
~-·-J_,., 284-,179
(. ~1000~) (.780041
102,0:?2 ·100 ,OW-
~0490¢ .0395¢
219,338 214,913
.1054¢ .0849¢ .
$ 1,903,850 $ 2 ,0)3 ;'782
·~. '[: .
.7800¢ .MlOO¢
Increase Percent
(D~crcase) of Total
. $~-3-=;2---o)S, 120 33.2%
. 4,822,250 49.5
419,610 4.3 --
8,476,980 87.0
-(.' ..
(387 ,880) ·,'. 1
8,089,100 79.9
l ,402 '250 -14.4
553,440 5.7 -
$10,044.790. 100.0%
$ l62,437 71.0%
13.8
3,932
. .'
_(2,012) 4.8
( 4 ,425) 10.4
------·
'>
$ 159,932 100.0%
0 p
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SW!.\IARY UF GI:Nl:RAL FUND REVENUES
Pro£?rty Taxes (Page 3)
Secured Roll
Unsecured Rof1
Solvent Credits
Sa1 es· Taxt:=>
----------~>
Actual
1966-'67
-$1 J 29f,$89
433,100
22,162
Estimated Total Collections 1,832,356
-Transfer to Capital Improvement Fund( I, 741,066)
Balance for General Fund Purposes 91,290
Other Taxes'
Gasoline Tax (Page 64)
'"-· Motor Vehicle License Fees
Alcoholic Beverage. License Fees
Cigarette Tax
·.Property Ttans fer Tax
·transient Occupancy Tax
Court Fin~&
Interest and Re!lta l Income
'.
Departm_ental Revenues _
Expenditure Reimbursements
Service Charges & Permit Fees
o . _Parking Revenue2__ (Page 26) -_
P Less Parking Bond Retirement
~ na lance for Parkinst Admin:lstrat ion,
A
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Miscellaneous Revenues
Transfers
Water
Gas
from gtilitie-s Ftin:ds
(Page 69) -
.(Page 7.3)
(Page 77)
T.
Sewer
ElectT:l.c
·_ Refuse
(~age 82)
"(Ijage 89)
I _.·"
h'orking C:1pi tal Chang_e
Net General FWJd Reven~es ·-. :~--...;...;..;;_;_::.:..~_:....;:=.....:.;.;....:...:::..;;.;.::;;;.;;.:;_
123,460
35t,58S
18;872
158 J 918
651 J 347
99:8:53
42.5 J 129
. 84 ;626
(26,000)
58,626
-.I
771 t 813
280,476
:;--4 ,8:24
1, 712.572
-· il, 790--
2,781,475
.(134 ,·s2'6) ·
Budget
1967-68
$l ,302, 243
280,247
_ 22,0N
1,949,000
(979,142)
969,858
128,460
-36~, 750
18,440
230,000
183,600
550,000
143,803
4271280
. 69' 580
(25',000)
44,580
40,000
725~ di9
176,679
5,424
1 ,867~"446
;; 1 ~,.2~0
2, 787·;868
.$l '464 '680
284 '179
· z,os&;ooo ·
(1,083,489)
974,511
111,300
365,650
19,440
300,000
lS,C:.OO
50,000
187,800
sas·;ooo
,,
126;872 : ..
510.046
· ··74;~:oso·:' .
(25 QOO) ----· , .--
49,080'
'•4~.600
671' 141 -~ .
. '.. ,. 200,122 .
5,424
1,977,(>2_9.,. ... " ·s·;.;.-. , -, 2!-" 1 _,Q_,/(· · ·
:2' 875 ~ll6 . . · ...
··~} .
f
I
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1-:' -~ • -• ~
:J}'~1it~<,,·
Rcf('r ·
t;o Page
~--:::::::::---
6
7
9
1 J
13
15
17
19
21
7':;
25
27
i9
31
34.
39
42
43
46
48
.49
'52
55
s?
•C· 59
Department.
Division
·\dm1ni..stl'at ion
nanning:
AdministtatiVc Servi~cs
Cent raJ Service~
Personn!!l.
Cm!unanicat ions
Purchasing
Building Maintenance
t::0nt !'•:-> !·! "~·
Treasurer
Assessor
_Publ~c h'ork·s
Admin .. & Engineering
Streets
Parks
Rui lding Inspect ion
Publj c S~f.ety ·.
Fire
Civil D0fcnsc
Police
:\ni m:ll Shcl fer
CommvnityServices
Director
Library
RCCi-eat ion
" ArtS ..
Nature & s~iertte
Non~Depart~entcil
·Rents & Taxes
Employee ;·Refi 1'<~ment
·Jnsuiance· .·
cfd·mreunity Benefits
Miscd l aneous
Contingent. Account .
''
L~ss?.Trans fcrs i\titho.riz ed
\ _:·,
-·>-. · ·.Tdt.n. 1 i~xpetrdi tU_fe:~\-
$
Actt~al
1966-67
77,977
84, 531
48.898
101,126
. 128, 297
73,34 5
18~1; {i59
79,990
254,779
__ ')~0 101:.
-..,J ...... ,"""..,...,
191,129
43, '179
262,117
766,176
707;730
88,249
989,350
. 7 > 706
901,487 .
42,382
437,458
4 26,7.19
s·t ,461
132,351
. 105, 54]
439,149
234 J 952
114,054
41,617
Less'Expcndi tures Transferred
... f(i··Ofliei f:ttr1ds 872,983
Net Exrien';Ji t~tcs -..:---..._£ ___ ~--_ ... ,._.,-,-..... -.-~ $6,423,826
-~ "
'l
Budget
1967-68
85,659
88~021
:)6 ,410
112,191
153,507
R2,c1S
200,706
86,940
263,222
..,r:...., 0-':""'l
~..;-Jc.J...;£~
211 '694
115,303
308,127
984,083
757,712
.g}-~417
l > 016,869
2,920
1,026,078
4R, 14 5
4 56,102
483,495
133, s:a
168,4 63
116,180
631,860
250,54 0
106,800
. 41,876
400 ~(lOO.
] tfj 6.03.
. --. -,-.-:--
}t ••
1 ;035 ,106 ·.·
$7,497' 2():~
~--~--------------~----~~-------------1968-·69
Proposed
l968·.·6Y
$ 87,596
95. ,4 80
'55' 862
13 7, 207-
169,609
32,946"
2 1~ s, 36;1
86.080
307,495
....,. ................ _....I
L. .:-,~; > .)O'f
219,713
. 45,215
336,651
97 5,826
94,014
1 ,055' 234
2,438
l , 104,393
. 49,347
zs;76o
456.6'10
507,630
129,958
183,466
l16;ooo
650,496
295,824
110~ 500,
43,804
400,000
$7,989,294
,;
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II
II
' ' II
II
• • • •
•
' •••
' '
GENERAL FUND
.... · .
. ·.··
. ': ~
.·. ·::~'~:.
.; ..• . ~ .
I
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;~ ·-·.
.. ~.
J., ....
~t~~~'/
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:_.;;..::~
._._.-.....
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ADMINISTRATION
Manager
AUorney
Clerk
Planning
?ersonnel
Purchasing
& Stores
Communications
Central
Services
Building
Maii'Jtenance
FINANCE
Assessor
· Controller
Treasurer
,,
. . .
CURRE'NT 1967-68 .
PROPOSED 1968-69
.f
PUBLIC WORKS
Administration
& Engineering
Streets
Parks
Building
~nospect!cn
PUBLIC SAFE (y .
Fire &
Civil Defense
Pollee
An.imal
Shelter
COMMUNITY SERVICES
Library
Recrea\lon
·. Arts
Nature
& Scien~es
NOTE:
CITY OF PALO ALTO
PER CAPITA EXPENDITURES
'/
1
.j
:
1' !
I
0 2 4 ~ f; 10 12 . 14 16 IS
DOLLARS
.: _r
' I
I
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ill I
I l I .
i I
LJJ
20 22
'-I ._.,_._
· Per capita. expendi!ures for the ••rv~r.es C!re bose a
· an o POlo Alto population of 56,000 · r&llldel'!ts,
.i
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~· . -
'-'
OFFICE 0~ nn.: CITY ~IANAGER
"
Responsiuil i tics -------· --· -·
::-:=:~_-:----.~l'heprlm~ry responsibility of the C-ity Manager is that of providing the effective
< ~ lc~d~:t3hi:p fii::Ct;ssal'}' to successful! y gui <Je the C! ty I~ totr.l g:::>v::rnmcntal -.:;:rgan
ization in executing the policies and desisions of the City Council, and to plan
; '
'for' the orderly growth and development of the City as weJ 1 as administering the
day-to-day operat{on of the government:
Appoint~d by the City Council, the_ City -t,ianager ''is ;:harged whh the enforcement
of all City ordinances and with the implementation of Council polici~s and
directives, as outlined in the City Charter and ll-lunidpal Code. fie advises the
Cou.nci l of thi! needs of the Cit;.r, appoints the department a1,d division heads
,with Council approval, supt:rvises the various operating departments, keeps the
;; · ·councL~ informed concerning·· legislative matters affecting municipal operations
-·~n·,l.·~~L'\ .. r..th.=>>'--W~f-h_rhA_.!-'_1f"_E_f'.nnf"Y~~11A"f' __ n..-t).n_QT'J"><; :tn<l <;llhffiitS the c~.L'ty's a!1Jlu·al· u ._, ~-6 ............. _ ... , ·~ ..... w-• ... ""~"'""" ...... .4-..... J ...... ~ ........ ~ ................... ~J r--t"'~ ....... --..... ~-----'---·-----·· -·
~~::>
::·.;fi~th ..
. .-
i~}~~~'·'
i~\)~~r.~~~ ~
~l~i;~·:-·· -__ ·
.;,tf:~:~
~;>.··
operating budget aaJ capital improvement program.
As the adrr,inistrative head of the munioipdl organization, the City Manage-r works
Closely with neighboring governmental jurisdictions in planning projecis and
programs •.vhich affect the local comrnunity, represents the City before professional
and civic organizat:lons interested in the needs and environment of the community
and is responsible for the coordination of all events related to governmental
functions.
ExreP.•H tures
Salaries
Materials & Supplies
oUtside Services
Other Expenses
Equipment
Total
Fipancir'l£ · ··. : .
Expend i t\tres Transferred
to Othf;rc 'f:urids
GeneraLftmd ·Revf-111~~~--
'I'otal
Persunne~
City Manager
. Assistant City. Matn!t:·ger _,
As~Btant to the City Manager
·Adn1inistrative Assistant II
~~ccret ary to the Ci t>y Manager
Secretary
Total
(;
' .. . '
.'\....,. .... , ..... 1
f'\.\,;-\.U(.&.J.
1966-67
$74.373
651
234
2,719
$77.977
$30,000
.• I"! <>.'77
-.I J .,.• I "I
$'17' 977
1
1
-~
1
1
l
6
''
Budget
1967-68
$79,964
600
1,120
3,100
875
$85,659
$30,000
. t""'r :·c..~n
~~~
$85,659
1
1
1
1
1
1
6
Proposed
1 OF.S! ·. ~o .... ..., ...... ,..---v.,;
$80,451
675
1,235
4,700
535
$87,596
$30,000
c:."7' Lnr_ , .._.I , J ..,...._,
$87,596
1
1
1
1
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1
6
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------________ ...._ ___ ;__ ______ --~_. uu ~·u ---------'--'
·. '\ . .... 6
'1
I _J
7
'OFFICE OF THE CitY ATro~N13Y
Responsibilities
•Y:J
A new indexed and bound cdi t ion of the ~1unidpal Code and one of-the most com--~'~fJ~;~:~,
plcte municipal law llbrarles in the State guide the City J\ttorr:ey J his assistants' ·.· _ · .
1 and clc~'i?al staff in --~omplct ing. their assigned responsibilities professionally ,,_;.;,;·t~
and ~f' ~-1''lcnt 1 v .,,u;.,.,-t!'··· ~ ~I ...: • • ~'Y'B'N~~~
Appointed by the City··coYmi.:.ii, Lht: c~Ly.t\ttornc}·~i.5.Jh? princi~~al, l~g~l <Jd\tisor ____ ·-_--'~l
to the Counc:i 1 and Council \::ommit tees, the City ~taf(-<ind the dtizens. -As the -~~----:'!'
City's legal advisor, he ::ilso reviews and approv~~s. agr~e[nents viith other juris-:~~~)
dictions for._ joint ~rogr. am:; or op'era~ions such as. the Palo Altc-Sta~f:~·ru Hospital. ·· J~ .... '~l
the county-.l,eascd a!.rport and yacht harbor, the Clty'-school recrea.t t~n_program >;",;;.-;'_ .
and other, inter-jurisdictional projects which are planned for ~he future.-··;,';. ·~
His duties range /'rom PJ:~paring the ordinances, resolutions, agr(:ements and con-:
tracts necessary to conduct r.nmicipal operations, to keeping abn~ast of the latest
developments in-the areas of planning, ct:cie enforcement, workman's compensation,
utilityoperations and current litigation.
He is also responsitle for representing the City and· its officers and. employees
i11 any legal actions rc:.ul ting from ,.the municipal operations, an.i is frequently
called upon to render legal assistance to the public by interpreting City ,qrdi
nances, invest,igating complaints and resolving problems of citizens and property
owners.
The many a,nd diverse i!J:"eas. of. activity of the City government require an extensive
degree l.f 'legal ~research' and. service.
Prog:u • .-,;
The inc're.ase reques·h~d under Salaries i~cU,tdes a request for the t:pgrading _of
the positron of Deputy. City Atitorney to Senior Assistant City Attorney. The
complexity·_and volume uf ,legal work giv.~s every ind1cation of continuing· the
steady increas;e of the. past':HH~ years. Rather thanto_ try to cope with the -
· increase me:re-ry· by the addition of attorneys, we bei'iev~ the increase can be
hanril cd ra th~i by tet3jn ing· ski q·~:id ·and experienced a:ftotney·s. · ·· -· ·
I• •. · • ' . ' •. '
• 1 .l
The amount budgeted fot Qutstde Services ::s $19,750. .This C.itegory in the
has covered the 'fees. of sp~cUtl ~ounsel retairied for antitrust litigati~n,
litigation arid I'lr'~jects _of a specialized nature: ·Antitrust actions -l:l:Y yc:li'' ::
alon\i i'e5Ul ted in the :J·.S.::ovcry-br· th!J, City ,of $68. 800.~f)·_o~ .c.~.rt~in concrete • '
pipe inanufacturers, ahd the· tofal of SUCh recoveries f(}f 'jjti(>r, years i~ In. exc
-?f $200,000. While· riu' ;Ittti~_rust .. actions are pending, this. b~.d.ge(.request·
lt1Cludes $5~ 000 to_ be .c;arrie.\f 'OVer from the curtent bu(l.get 1 •·repfesefi{,irig:-·8. ·
Co~I_l~~l~a-~1:_~f2T·j 7 _9d :t;-etaine:t<ifor ·tax counsel chaHenging the legality bf)axes·
being, assessed against certain ·laiids J ea:>ed by the City. . . .
·' ·.·'1:· ' ;·~·-
------.. ··-
.-_ ... · ..
; ~
-~I
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? '·. ·~ ·-.:.~.;:-.;·.
f·
~ : .
~(,~· .
tl. ~--~~~~~:;·~·::._
OFFICE OF TilE CITY ATTORNEY
• In addition, thcn~c is included in Outside Services the projected annual
cost of $4,000 for providing supplements tc the new Palo Alto l\tunicipa.l
Code adopted during the fiscal year 1967-68.
• $3,500 of Outside Services covers the rental of a magnetic tape Selectric
_ typew_:r:i~cr. · ·This machine was approved fo:r this office in the fisc::i l year
19(llJ-67 an(t ~inEe--tifai. ti!n('-its ~::oe h?~-hr>en extend1.ul._ t~ Jhe Offices of the
City Manager and Cit~ Clerk.
Actuat Budget _Proposed
1966--67 1967-68 1968-69 -
~~< , Expenditures
---------
Salarit<s
:~latcrials & Supplies
Outside Serviees
Other Expenses
Book Purchases
Equipment
Total
Financing
Expenditures Trans fcrred
tc(othet.:: 'Funds
· General Fund. Revenues
. '~· , _,'h>ta1
Personnel
City_->-J\ttoriley ------
Senio~ Assistant City Attorney
Assistant City At toi.·nc)·
Deputy Cfty.}ttorney ,
· Legai"Secreta:ry
. Legal Sten6grapher
. __ ,·_~·:scctetury
Tot'a'l
-,:-· --·.·
'":..~--------·.
. ... ·--·
} I ' '
,,
$64,709
560
14,641
1,524._
1,966
1,131
$84,531
$25,008
~9 J 52_3
$84~531
1
1
l
1
2
6
$62.513
400
21 J 608
1,600
1~5_00
400
$88 ;021
. ,
_·$,30,00(;.
. ~8f 021
$88,021
·J.
1
1
1
1 '·
l
' 6
$70,730
'700
19,750
1,700
1,800
800
c::ac Aon
,.---..... .J o:uu
$27,600
"671880
$95,480
-· •t
1
1
1
1 -1
1
6
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-----~------------------------1_961_-·6~ ___ ....;..;;.;,--,;;._;,..___.J
,..::
-__......._ .............. ____ _, _______ .;;_ _______________ .;.;...,_..;... _______ ............... ..:..._...__~ "~ ~·.
-··--...---~---
'-~'
OFFICE OF 1'1-:'E CITY CLERK
Serving as the sN1rcc of a wide variety n-t -info'r;nat ion is the overall_ rcsponsi
bility-of the Office of th'~ City Clerk whichincorporates almost all of the
duties assign~d to that Office. Ranging from distribution-of minutes~ agendas
and schcdul cs of meetings on through maintaining records, supplying for con-
s•Jl ta.tion resolutions, ordinances, contracts and other documents, responding to
requests f01' voter information, answering citizen inqui rics and publishing legal
notices ail the \'<a}~ to acting: a> ~ecrctary to the ~l'lYor and Cmmcil 'and c:ond•lcting
I• elections and decl<>ring results.: the act.i.vitics of the Clerk's Office are directed
tC>h'?.rd providing information. '
1-,
0
p
_(
R
A
PrciJanttion of action-type Coun~'il minutes and :1arrative advisory minutes of both
Council and citizens' committees ot:cupies much of the; time of the Clerk's Office.
Agenda organization and assembling packet~ containing informati vc ,mc,tt erial
laUng to Agenda Hems for distribution _to Council ~embers, City staff anJ
are other major occnpations of. this Office . . '
Conduct of elections and m~intenance of election records is also a major concern
of the Cle!"k and has consumed considerable time in recent yea::-s.
As official records custodian, the Clerk maintains en file all ordinances, resolu
tions, contracts, agreements, deeds and other Clty documents and makes them avail
able to anycne ~ccking information from them.
The Clerk acts as secretary to the Mayor and Council and,· as such, serves as
1 iaison with the ci tjzens, handling corresp:mdence, relaying messages and arrang-
ing appointJTients. ·
AppOinted by the Council; the Clerk also publishes 'legal notices, wi tnes~es
official s ignatm'eS. administers oaths in connect ion'wi t)l Cit)i :natterst accepts
filing of petitions, receives service of legal process for the Cit)'', apd has
custody of the Seal of the City of Palo Alto. .
----~c·;_-cT-: P-r~gram
T
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The Salarie~, category reflects a $3,000 appropriation to ·prQvide secretarial
services·:· for the Palo Alto Human Relations Council.
Funds in the amount of $2,000 have been inclucii:!d underOther Expenses for ..
possible-c.onsol idation ·of the Charter Review Cor:miitt:ee reconunendations with
the November 1968 State election. Similarly, $12;000 has been provided fot the·
regular municipal efection of May 1969.
L-..,.:...;...,......._ ___ __......;.._ t968·-69 __ .........,.__ ___ ~_.;._. ______________ ...;;;__;,;__
.e:VihrwiBMA •nrnorrr
i
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l .• _.y.
:·.,.'
~~:,_~:.:i::,.
p-··,.
1,_,:
~-.. · '•. ~ ~ -.:_:
·-.·,·'·
~~~~~~~~
~lie f. .. _.
:c{~ 17i'7"
~'
Expenditures
Sal ttrics
Materials and Supplies
Outside Services
Other Expenses
Equipment
Total
Expenditures ·rransferred
to Other Funds
General Fund Revenues
Total
City Clerk
Assistant City Clerk
Secretary
Office Clerk II
Total
Performance Statistics
._ .-(~' ~--: '\ .
,-;:};i~ot~und 1 Meetings
·-Number
Hours
,Pages of Minutes
Coun~il Committee Meet,ings
-~~}l_!iJ!lQer
Hours
Pages of··Minutes
O.ther Heet irtgs ·
Number
Hours
Pages of Minutes ·;
Total M~~~ings
Total Hours
Actual
1966-67
$24,148
752
2,679
20,679
640
$48,898
$ 6,504
-12,394
$48_.898.
1
1
1
3
41
202
434
41
146
221
19
58
73
iCH
406
728
OFFICE OF TliE CITY CLERK
Budget
1967-68
$31,960
7_50
2,750
200
750
$36,410
$12,000
24,410
$36,410
1
1
1
1
4
42
200
400
42
120
210
6
47
84
90
367
694
19&1-61
Proposed
1968··69
$36,671
900
2,750
14,6~6
865
$55,8&2
$10,800
45,062
$55,862
1
1
1
1
4
48
200
400
36
120
210
18
47
84
102
'367
694
..
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PLi\l~~ING DEPAIHNENT
··-Rcsponsibiliti~s
Proposing solutions for dcvel6pfucnt proo1cms and finding the bcs~ possible arrange
ment of land uses to allmt for an orderly gro\'o·th pattern conducive t.o a pleasant
1 i ving and ~·ork.i.ng environment is· the prime function of the City 1 s P Ianning Depart
rnent.
Beautiful, functional--cities do not-hap{~n--they are planned. Planning looks to
the future--to ~nvi ronmcn'ial control and environmental planning, the two primary
responsibilities of the Planning Dcpartrn~nt.
.. . . . I
i:fLVin:mu,.:ntal pl::mn!!'lg invc>lw·~ researching. collecting and maintaining ~tatistics .
and other information pertinent ~..)'the developinent of the i;orrununity and 1mplemc•H.a-,.'. ·
tion of the City's General Plan, from ~·hich the Planning Cow.rilissioh. ·<:<no :juh:H:!t.tUt:IYiis~i~'-~,· .•
the City CoWlcil, can make policy decisions. fo:.;om the data assembled and from its ,~,,·. ,:.:~ ·
close liaison with local, rcgion·al and state agencies, the department 1.brmulates
plans and interprets them to the Commi::;sion <md Council and provides the technical .•• ,, ..
assistance to assure that all h'gal and procedural details are in order and that {fi.l4}~{~:"'''
required procBdu:res are followed. Programs involve both lqng~range and current ·· ·
planning, with continuous review and up-dating of the General Plan.
Zoning administration, including changes in zoning districts, variances, use per
mits, tentative and final subdivisions and subdivisions of less than five lots,
is· ti~ seconu if;iijvr rc3po~:;ibility ~£ th"" Planning Department. Oeci!;i_ons made at
the dqntrtmental le\'el arc subject to appeal to the Conunissi0n ond Council.
\\orking closely with the Fire Department and the Division of Building J.nspection
iii· ~vut·Jifiat-tng fire zones and land use, the department reviews and recommends
changes pertinent to zoning, setback, sign control and sub~ivision regulation.
Cclnside:rable time is spent advising citizens on m~ttets relating to planning polic
··arid proced\.!rcs .. Detailed· land· use and zoning maps ar~_mainta:i.ned<.""ir this purpos
aiui for, rearly reference by those the department serves.
Pro.aram
• The pr.oduct\b.n of four major planning works--represented the
1
',highligbts· of the
1967-68 Planning Department program:--th t>'D6wntowri'Neighborhood Study, the Bay
lands Three-Finger Lake Development PH.n. the Civic Center Distri:ct Study, and
the Riding, Hiking, and Cycling Trails Report. The 1968-69 program will
contim.!ed "'·orx on the e:ompr~hensive review and republication of the Gene:r.al
Plan, conversion to electroni~ data processing~· ~nd· pa-rticipation in the
h~nsive transportation planni~g stud~. The propos~d Office Clerk II position
l''}l~. help. t~ acco~mqd~te t~e 1ncreas1ng workload of the 'Jepartlllent' by providing .
typJ.rtg, f1hng, hbrary m:nntenance; and related work associated with fut1ite
programs. ····-)_
• An addit~onal Senior Planner pos:q.1on is _p~6pf1Jed_to augment·'the long-range
progr~mnnng function. of t~e 'del?a,ttment. ·~· The development problems posed by
Foct1htlls. the Baylands, the Dowhtol-.'n Neighborhood,· th~ .. Califoz'fiia' Avenue
shopping __ ar~~~ and, t~~ Industrfai.' areas ihtUcate a need for ·more atter{fion t'O
long-range. plai1ning for those areas. ·
~~
-·--· --:--· --.-----
> 1--
1-,
'.,-.
___ :::__ - --'---1_
Salaries
Materials & Supplies
Qutsidc Services
Other Expenses
Equipment
Total
r:inancin_g_
Departmental'' Revenues
Gen~ral Fund Revenues
Total
Personnel
Planning Officer
Assistant Planning Officer
Senior Planner
Associ. ate Planner
-Assistant Plann~r
Planning Technician
Planning Assistant
-----
Assistant Zoning Administrator
Secretary
Office Clerk ll
total
~--
$
.Act ua 1
1966-67
98,.H2
1,001
951
862
---
$101,126
$ 2' 128
98,998
$101,126
1
1
1
1
1
1
1
1
2
10
2
57
34
16
13
--
13
f7-' ·->_,_
P L1\NN IN(; DEPARTMENT
Budget
1967-68
$108,788
1,2?.5
925
785
468 ---·
$1-12,191
$ 3,300
108;891
$112,191
1
1
1
1
1
l
1
t
~
2
10
4
60
28
10
15
12
.--15
-Proposed
1968-69
$131,941
1,575
975
1,900
816
$137,207
$ 1, 700
_13S,507
$137,207
1
1
2
1
1
1
1
1
2
1
12
s
60.
28
12
15
12
15
.... ·· . .'
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--~--~------~~,------~--------------------~~~~~--~:1961~6·-·:·----------------~
-------------------.---::-.-.---··---::-·:-:--
' ---r-• ~ _;g,... rnz•DdtttriSTI -_ .... = ·ntscii": ·:, 720-~ ?...:-~---·-
I
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-.--~-------~~c ~·----· --~"""'----~-~----,~ ... -.. .,... ________ _
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DEPARTMilN'l Or itui>iii.;iSTRATIO:N -cENTRAL. SERVICES IHVISION
Responsibi litH'S
Office of_ the Di recto_1·
The recently appointed Director of Admrni~.trative Services supervises and coordi
nates all of the staff administrative ·div:.sion:: which provide service to the
operatiug Jepartmcnts. The}' include: Pcrsonnci, Purchasing, Building and Equip
ment Maintenance, Communications, and Central Services.
In addition to maintaining continuous coordination of all division5, which will
.'·insure quaiity service to other departments, the directq;r also develops new and
improved systems and procedures. conducts sped al maiiagemeiit~surveys, analyzes fi
nandal and operating data and-prepares management reports which will assist in
mo1kingthe optimum use of organizational resources.
-Central Services Division
. ·-
Central Services,
Council, consists
... ' -.
\\'h1eh serves the opcra!ing departments t the public and the City
of four sections: Repro-ducfion;'Mailirig, Centra! Records, and
· ... --.1 ~~·~;;J
_,
Information . · 'tW.,-~;t,t~f?F"~·
The City •.s printing needs. for the most part, are produc~d in the reprodu~tion~ ~-~c-'-~~~-
tioJi, -~hus~f~-dudng -the need for more expensive, outsid~: prlnti11g work. The mail ~fi·:~r~~
unit, located adjacent to the reproduction secti•m, receives,_proc~f-"~-i~ and dis-.·-H~?%f.~1=?'
tribl.J,tes all incoming and outgoing n1ail. . ... , ·.· "1-·
Microfilming services for documents and engineering drawings are available: in the ~'-i~
records section, 'l'.'hich also maintains the centralized filing system and an extensive!~-{t~,;~~!;:l~'c
library of microfilmed docwnent s. reports; and drawings for use by other .;;tepartments ·• ''' .. ~~· :-
This sectioJ\, also provides ass~stanc~ to departments in l.mprovJng filing procedures ·~~
and es~~blishing record retention scnedules. . -. · . ··
Brochu~~s, pamphlets; special reports. press r~le~se~ a~d··c;~he~ public iri'f'orinad.gn
activities are the responsib:! lity of the 'information section, which prodttces the
City's annual-report, prepa,res visual aids for programs on lll1.inicipal government,.,
schedules tours of City·facllitie3 and"prepares newsletters·and'other infonnation
interest. to the pub tic. ·
Program
' " .. ~
• -on February 24 ~ ·(968·. the'. City Cmincil ~pproved a re~crrganiiation 6£ toe .Qepart<:> ·
mcnt of Administration ~rid (lt1thbl'iz~d the posftion_of Oin~ct{)r of AriiJ!ir!i~~r~tjlJ~.·:c •. mJm!.fj
SerVices. The director and his secretary· ·are··organii,'atibnally· integrated int~··· :::
the Central Services Division, for.admini.strativ,e t'l.nd ac~ount ing reas'dns. · The '·:~
Administ__tat'ivc Assistant -II' :position bas·heeft i:Himiriated, and the dlrecfort_s
secretary was transferred from ~re information t.mit of'·~the Central,;SetVic~5-:iH.
sian. Consequently; total ·manpower. authohiatinns were·'not irict;eased.~; ·
e The recent increase in postal rates has·affec't~~ tht: iudl.1i1.~· ti1.it cf':bi'Ci.::1tf~·l
S¢tvices Division t?, the_ exteflt that an additTonai $4 ;aoo i; requested~,'f'or_'maii :.~· ~~~"
ing. ~o~ts. _The mailinJ of monthly utility bills re.flects a substantl.af portion
of these costs. ·. ~: ·' . .. _ . · · ·
· • :The records, uhit. is toi)linu{ng stud1'es on ·n~w·,·fiJ.ing~ :syst~ms, forms~c6rtt,t'ol ,'~~d: .
. 'rec-pjds ret~nti~n_. ~Sh~_dules·.·: . The total budg~t for this uhit h~;; ~e·cfe~sed $5(10 -,
0
,
. £ron'! the previous· year-because of emphasis on systems .JJ1stead. ()f'hatd.'war_e. -
.:;
'·' ·,.;
_______ ..... , .............. _ _... 1961 -89 , __ ...,.. ______ ""--' ___ " ........... .;.;-~-.;;.;;,.;.=;;.;;o.;.;._ __ ;.;..;.__;.;_.._ __ ..:..,;
--~-
13
-.·. ---.=---
r,::.:_·:::.·-·.·
r~~~1~·:> ~-~1-7::'
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\
--~-
-i ------------
Rapid, quality rapradudion and mailing
services ore. provided all departmt>nt~ by
Cel'lhal Ser•kes' printing shop, microfilm
rrinter and mdil inS:ilrfor. A darhoom for
printing plat~ production in the new Civic
-Center wi!l enable the divisi<:>n to h03ndle
eYen mote of the wo:k n~:w Scent io cam·
'merciol firm> •
-~
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-.:,.
·' ~:
,. -
.·."
'·'
-.:
----------------
--------------------~--------·------.··. -
!;__ --------
DEPAR'JNENT OF ADMINISTRATION -CENTRAL SERVICES DIVIS ION
1-' • The amount of $3,850 :is requested for th!.! lease of two very important pieces
of equipment. One is a modern offiet press and the oth~r is a new ~utomatic
collator. TilC nelo.' offs&t press requested automatclcally 'receives, etches, and
rejects masters in rapid :.-:cquenc<'. Present equipment requires a numb<"r of
separate steps and therefore requires more tahor for each run. The new machine
.will also replace a large leased Xerox copying machine and an obsolete press
used for iibrary catalogue ·cards. An automatic collating machine is also re~
quested on a leased basis. It is estimated that at least one-half million
sheets of paper \\'ill be coil~ ted during the fort~1coming fiscal year. Despite
expanded service requi,rements, the more sophisticated equipment will eliminate
the need for ~:ddi tional manpower i..n 1968-69.
:·.
Actual
1966-67
Budget
1967-68
Proposed
1968-69
'1'"~·::<::;~
. ~ndi tti:res
-----..
'
,,;';·?;~ty~f
~~-~~~:~
,~jK~i\k ___ ,..,..,~-
~~~;:~.·-~ '
Salaries
Materials & Supplies
Outside· services
Other Expen3es
Inter-Fund Servic~s
Equipment
Total
Expenditures Transferred
to Other Funds
.· Oepa.rt~J,ental Revenues
General Fund RevLnues
Total
1it~~(!,'· ·Personnel
D~1;ectot of AdministratiVe Services
Record SystemsCoordinator
·Administrative Assistant 1t
,::..-,.. .
m~;;".
· ·.t.ifoi'lil~t ion· Spacj.al f~t
· Repi'odilction Services Supervisor
Sen~o~ Duplicatiqp Machin~ Operator
Duplication Machine ·opetatol' · ··
S~cretarv ··
_· ... ,·O.ffice C"ietk··:I . ·.
office·. Clerk· 1 r·
o'ffice Clei~k.-lll
Total ·
.. ~.-. -
--------$ SJL017.
45,149
22,.764
162
2 ?O~ __ _,_:::_~
$i28,297
$ 47,100
1,600
79,597
$128,297
1
l
1
1
1
1
1
r-'· .-
1
9n
---$ 73,621 $ 81,279
S2,56S 57,515
24,316 29,300
392 560
50
-··-~·563 955
$153,507 $169,609
$ 49,200 $ 69,120
1,200 1,200
103,107 99,289
$153,507 $169,609
1 I
1 1
1 l
1 1
1
2 1
1 l
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J -------------------...: '----------.;..· l968--69 -------~
14
.,
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· ....
lli:Pi\HT~U:\"f OF ADm NJ STRi\TIO~ -PERSONNI:L Dl VfS rm:
"A City's Acco!l1p1 ishmcnt> Can Only Be As Effective As The Employees \',110 Carry Out
Its Programs" --
Recruiting quai ifiz-d personnel to staff the variety of highly spec:ial ized positions
in the City government is one cf the principal funct. ions of the Personnel Division.
The many a1,o;ards rccci vcd by ~cpa:tmcnt s itnd emplo~ecs. for thci r programs, ~afcty ··"·~· rcc~rds and training arc ind1cattve of the emphasts p1aced upon the selection of ·· ·-
quali ficd applicants and their devdop_mcnt and motivation through training ~rograms-:~·:.,;~~?t"~"-1
~·!ajor area~ of division responsibility center around recruiting, testing, select-;
ing, traunng, promoting and motivating personnel tO\·:ard the efficient operation ~f :;3 ,.;.,,.,,c,._,.
the City government. Other are<tS of. ccmccrn include \•'age, salary and cl_a~sificatto)'l-;¥1-fi.tk!~"::
Si..uu .. es, anci the ad!nlnistration of personnel policies, in conformance •~ith the City's
Merit S}·stem Rules '.lnu Rcgi.tbtions, as adopted by the City Council.
Const~11t liaison with mansgers and ~upervisors in all departments and divisions
assures ~ontinued, professionai attention to employee hiring, training and upgrad
Ing.
';~;~~-
• Recruiting in the technical and professional areas will continue to receive con-·
siderable attention during 1968-69. Expenses are anticipated to ..:ontinue at
present levels as this aspect of employment remains a difficult problem, espe-
cially in the engineering and natural science fields. ·
•-Prep-aration of a long-term employeF developnent program is currentiy in pro
gress. A key objective for 1968-69 will be the implementation of this program.
During the past year,'n:ver SOO employees participated in training activities of
various types. \\'ith rn~w emphasis on the pro.~ram, it is expected that additional
development will take place,_.especially in form~l ~ducation programs planned
dur1 rig the year to the 1 in1i t ·of staff time ~fvailabl e. · .
:f· -· :, ._~
• t\ complete review vf the merit system rules and regulat,ions, adopted in J.96S~;
w.ill be made \dth the pu1'pose of c'larif:ring language as-well as gearing the
in::~ny requi l'ement s established. for the cont ro 1 of various benefit programs .to
closer toleram:es with electronic data processing. Forms revie" and the Je
veloplncntof new forms, as well as new systems and techniques to modernize per:-··
sonnel manageniet1t, v;ill alSo receive top-level attention.
,:\:
• Cont. i·nued efforts in the f1eld of employee safety contributed to the third '-'
straight first:-place {n.;ard in our ('lass of the League of California Cities'-...
Safety Contest cluring-1966:.:.67. A continuation of this effort, including -?tudie
.in the u~e of safety glasses, safety shoes·; safety gloves, and uniforms, '·kill .
'iecei_ve spcda1 -attention'_u_urin};J the forthcoming year.·. . . <f-
·.,
I
..._ _______ ~96&-69 ---:---::-:---;---::------------:---_:~.:.:_''-~-'-_:'__,__;_;_
15 ' '.,
Expenditures
Salaries
Materials & Supplies
Outside Services
Other Expenst'!s
c~ .. ~----··• ._..""t'"'J.t"liiCJll-
Total
F inar.ci "&
Expenditures Transferrfd
to Other Funds
General Fund Revenues
Total
Personnel
Personnel Officer
, Personnel Assistant
Personnel Technician
Secretary
Office' Clerk II
Total
. Perforillance StatiSt fcs
Applicants
Interviews
Employed
Separated
-~ .
Accident Frequency
(per 1 million manhours)
\ :~
DEPARTMENT OF ADr>!INISTRATJON -PERSm1NEl DIVIS JON
r·_;
Actual
1966~67
$49' 165
651
} 7. 808
s, 721
sn,34s
$15,000
58!_345..;
$73, 34~
i
1
1
1
1
-~
1,830
981
113
108
16.16
}_ <;<~ ' -
Budget
1967-68
,!I
$51,348
3~050
i8,32S,.
9.275
_ _220
S82, 6i 8
$15,600
67, 01_~,
$82,618.'
1
1
1
1
1
5
2~000
1, o·oo
130
101)
12.00
i :.
PropC\sed
1968-69
$52,671
2,075'
19,200
~ Q(J{) -, ----
100
$82' 946
$17,364 ·s r"<>') t>~ •.::.!!..::..
$82,946 '
1
1
1
1
1 --
5 ._-,
2;000
1,000
140
110
12.00
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------------------....;...---:---------~· ·19u-~ 69 ______ ..____.
.. ~~ -16
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DEPART?-1ENT OF ADmN!STMT10N -cmt'!:UNICATtONS D1VIS10N
~esp~Jbi U tie~
The ComrJllmications Divi~ion, the comrm.micflt ions link between the citizen and the
rnunicipal oporat i.np, dep3.rtmcnts' piov~des quick response to pol ice,. fj re and util
ity emergency calls· t~·cnty~four hours a day. A "'?ide variety of responsibilities
and f·,nctions arc included in this centralized cor~munications activity, including
opention of the public safety and utility radio systeJilS, around -the-clock d~s~atl~h .·
of public safety units and utility service personnel, supervision of the nrun1c1pal · ... ,.;'t;·h"''·"7'-<.'><<
telephone and fire alal]ll systems, operation of the Palo Alto terminal of the Police'·
Information Network and' the development of special izcd audio-visual devices.
Personnel of the rnaint{'nance set:'tinn of t~<>:·,tiv1'."''"'"', b~!~~d :!tt'~!C !{~"":i~ip.-~ Ser-
vice Center, install, servjc~ a'1d maintain all two-way radio, electronic fire
alarm, speed rad~.r and other elf'ctronic equipment.
··-~.
The division also advises other City departments regarding their specialized com-. '(.):~;:~~:.~/'"''
munications needs ln providing a high level of service to residents of the commun~ty. ·
The development of a comprehensive communications procedures manual, a continuing
program of personn~l training a~d the ~levelop~:nt ~nd expans~on of a 'com:ul!i~ations ·?;ii~"'-~·h 1.f;,:
information data flle all contribute tv. the etrect1ve operation of the d1V1Slon. ·'.tf;.~~~~;>~,·
Program
• Design and development of the ((lil'lffiUnications Center to be located at the new
Civic Genter will take much of the time and effort of division personnel in the
coming year. Investigations and studies to develop a modular installation ·
rather than a very expensive custom-designed integrated facility are continuing.
A total of $36,000 has been provir.led in the budget to purchase this system.
• Pta·ns ·will also be refined to expand the fire alarm system at s<:hool s not pres
ently served by the municipal system and at other essential ·locations in in-
•
•
•
dustria.! areas. ·
'ihe telephone system in the t1e,.; Civic Center will be "Centrex." It has all the
advantages of the present systein, in addition to enabling <:;allers from outsi<ie
to dial any office or extension uirec.tiy without· go·ing through a central switch-
board. ft,lso, a central !IS\<iltchboard 11 Wil.l be manne._i at all ·timeS ·for CallerS .
unfamiliar with th(~ systeifi or to Jn·ovlde information and assisfance a~ nec.essary.'
The technologi<;al advantages of Centrex make n-possjple; to. operate With one .
operator during thc:Aay ·>d th the Conuamlicatiot1s Ceriterpicking up the Jo-~t!. at
night. Consequently, th'i.-ee swi t<::hboai-d open1toT positions~ prevhhisiy c::pproved
but. not £pled are 'unnecessary and. are· de! E'ted from this budget. ,,. ·
Servic'e ·to~ts. for· telephones at~ p:roj ected to_ dec:rease si ight.ly wi.th··ctiitv'et'sion
to a rneaS!Ji.•eJ:n~te system and transfer of leased .line5·'tO municipal tables. · · ·
.systef,la~ic replacement of obsole'te tnobile radio equipm~:mt will contintie-,in
1968~69. In additio.n, mlscellarteou:'; electronic equipnent, such as an acoustic.
couple~ for_the enginee;:ring computer terminal to be u~ed by the ·l'uhl ic ·WOrks
and Utilities [)epartments, .<;ind a. public adqress· :system at the·.a.a~l~d-~ o\.thletic
, Ct"nter are llroposed fpr purchase. As modern cortvmnHcat,ions equip~ent>ha5,~ · ..
developed and has he en p!Jt into service, the, total:: amO,unt of eiect:to·n-ic ;.j!qtijp"-.
'·r.1ent maintained' by the Com~nicati ons ·oi viSion has risen sharply, resulting· l.n '·
(} .
..._.. __________ 1968-59 --··'-' ---____ ...___....._~ . ..-..-~~~"--....._ __ .:.._,""--
' 17 .. -~
,.
--------------------~----~~----------------------------~-------------------------------------
l.
:._,.-
\~1~~::,~
:_•:
-.\
-,:
.. ~~-l .
Today·~ small but effecfive communications center, ho~:sed in o
corner of the Poli'e Deportment Headquarters, w;ll soon havE'
l1 modern telephone, tel,<>!ype and radio tenter in tho new Civic
Center, offering increased capab;Jities for procening public
lafety and utility ~ervice calk
'I
. ' .
. _,.'
,_.
. ' J'
' .
,;---~--
·'' .-·
''
,,
DEPARTMENT or: AOmNIST!tATION -COMMUNICATIONS DIVISION
a substantial inct·ease in rna intcnancc obl igalions. Since the 1965-66
budget year, radio units ln service have increased almost 20% to ISO
units. . During the same period~ commlinicat ions rcpa ir jobs have i ncreascd
from 393 to SOO per· y~ar. Although no additional personnel arc requested
this year,· oue r·cclassi fication from ~.:iupervising COJflmunicat ions Te(·hnici<ln
to Cotr..munications L~:adman is suggested to align, more app1·opriatel y: ·\~ork
and superv}.sory patterns.
Expenditures
Salaries
Materials & Supplies
.Outside Services ·
Other Exnenses
·-lnter-Fund Services
Equipment
·· Total
Finane iftg
Expenditures Transferred
to Other Funds
General Fund Revenues
Total
Pers011nel
Communications Coordinator ..
Sup<.li~vising Comnunications ~cchnician
Communl.cati'ons Techhi~ian. Leadman
C()mmunications T~chnidan H
Supervising·Communicator
. Comml.n1icator' II ·
Communicator I .
Sw1tchbo~td Op~rator \
Total
Performance Statistics
Pplic~ Incident Reports
Utility·' ·SerVice' Calls
Radi9 unit~ -in. Service ·
· 'Radios Set\iieed
.. Co.mrtii1 ni cj t i ens .. Rep~i r s
.·· Fire Ai~im ·sexes Tested
Fire ·Atam Boies in Ser\/ice
Actual
1966-67 ----
$114,525
51,907
236
213
9,270
~508
$189,659
$ 30,000
159,659
$189,659
l
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9
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4
18
29 i "It?.
13 j 4 52
137
120
359
·356
182 .
B\.ldget
1967-68
$123,265
55:000
1 ,990
305
9,736
~,410
$200,706
s 36Jooo
164j706
$200,706
1
1
1
1
9
1
4
18
14,1?3
7,018
142
4?.
)S3
542; .
182
~--.:-.; ____ __..·.;.)-:-------""-----..__-------,~ 196'a -e. 69
Proposed
1968-69
$130,969
4,900
52,206
325
·!0,96,1
46z000
$245 J 36<!
$ 42,144
203,220
$245,364
1
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30,000
14' 500
150
290
500
l :'1 00
195
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DEPARTMENT or i\D'.HNiSTRATION -PURCHASING IHVJSION
Maximum efficiency a.n(l Eoconomy in material manageJ,.ent through the conccvt of cen
tral iz.cd purchasinR and w.aterial storage is the primary resronsibility of the
Purchasing and Stoecs Oiv1 sion. Great (;3TC is taken· to assure that each purchase
made is in the best i_nterest of the City.
Ch<mneling the purchase of all matt!rials through a single source allows the City
t0 control ex.pcndi turcs cffectivel y, ut il izc specialized knowledg~ in order to
procure the materials needed at the lowest possible cost, purcha_sc supplies in
l::trger quantity at lower cost ard provide a single contact point for suppliers
a::~.! their agents .,_ho cond•Jct business with the City.
The diyis ion prepares standard specifications f()r competitive biddlng, maintains
supply sources and bidaers 1 lists, processes purchase o,rders and contracts, obtains
fo:nftal quotations, verifies and approves vendors 1 invoices and handl e.s the red is
tribut ion or disposal of surplus or obsol etc materials. Through its centra 1 stores
warehouse at· the lotlnicipal Service Center, the division stores and di~;:hurses fre
quently used items and operates a central receiving and inspe'ction facility to
check for damager) or m1ss:ing' goods and initiates shipping claims.
Other responsi~ilities include: Analysis of market conditions which might affect
cost. or. availability of materials; research for improvements in mat erial s, methods,
processes, techniques and equipment; maintenance of adequate inventory stock; de
livery follow up and materia"! control; and operation of a daily messenger and·
d~livery service batween all th6 centers of the City government.
Progra:n
e A comprehensive 5 yst ems revie~· and e\'al uat ion of stores and clerical activities
of the di,rision will be c.cit~tll..tcted durir;g the,forthcoming year. The purpose of
such system:'> analysis· is to s~reaml ioo procedures and take acivantage of the
modern a•:::couJ:tdng~ stock ·l·ecord control ~nd reporting t.echniques available.
through electronic data processing. Benefits of the review, and of the .antiC:i
pated changes to new systems, will include better control of inventory it·ems
and reduced c~erical · requi remonts: fo:r the Purchasing Divisiot:·, and all City
.departments anddivision~ which the division serves.
• Existing cooperative pure has irig with ·other governmental juris dictions w:i.thin :the
surrounding cou~ties will be expanded during the foitheoming year. ·Cooperative
pure has ing r.esul_ts in lower procurement costs. An· exarnpl e of this co-J1cept is
found in the purchase :of petroleum products when Santa Clara County! Santa Cn1z ·
Ct;~!.!'itY, various cities arid ·school districts part icipate,,to t.he joint. advantage _
,o~~ ·~:n; ·thus enjoying both low_er pricEis arid better service. ''Another example is . ·
--·pa·per products. Negotiations are continuing with other governmental juris~icttons
t.o expand the co!lJ!lon purchasing base even t'urth:er.
,• .TJ:te __ division will, during the ~~rning' ye&·r·) P~.epare, ·Publ_jsh, an~~sHs.rri.Jm.te a
'.'vendor 1 s guide" containi rig' i r.formatiottof va~ue f9r prospect iy~r:s.Up:pfiers. · In ·
"addition, narra.~ive i(lstruc~ions_'o'n the' use of the stores cat?i~)gJ3e:·an'd 'till!;
·proper completion·of stores requisition:; and·returns ·will be prep<,lted.and:.dis-
ti'ibut'ed. ..
···r :_.. ~ ··l ' -----------1961.-6~,-------:--'---.:...;.;_ .. -.. ~-..,.;.~..;.._"'-:--~----...;..-----..:.;.......o.
19
DEPARTMENT OF ADr-H NISTRi\TION ·· PUHCilASING OIV IS JON
Exncndi turcs
-----~---
Salarie5
Materials & Supplies
Otitsidc Services
vthcr Expenses
Inter-Fund Services
Equipment
Total
Finane ing
.Expenditures TransfcrTed
to Other Funds
General Fund Revenues
Total
Personnel -------..
.•I
Purchasing Agent
Assistant Pu rcha s j_ng Agent
Buyer
·Office Clerk iV
Office Clerk II
·warehous€nnan
Total
. Perfol"ffiance Stati:s tics
Number of Purchase Orders
Dollar Value
· c~ntracts Proces-sed
Dollar Value·
. ~-
Pu.tchas~ Requests Pro~.~ei~~d
:stores Mquis it ions· >>
Dollar Value
''. :-. _-t -
Stores Inventory
Actual
] 966-67
$74 '053
1 '497
448
186
3,720
86 -----
$79,990
$54> 000
25,2_<Jq_
$79,990
1
1
l
l
2
.. 3 . -
9
4,307
$1,062,148
140
$3,290,.079
5,329
9,046
$422,271
$348,735
ihtdgct
196"/-68
$/6, S9(J
1, 750
575
275
sjooo
2' 7 50
$86 5 94 0
Soo,ooo
__!_?_, 940
$86,940
1
1
1
l
2
3
9
4,500
$1,335,000
150
$8,475,000
s. 480 -
12 I BOO
$578;560
$400. 000
Propos(>(}
1968-69
$77 ,88S
1 • 9(10
775
350
5' i 70
$86,080
$68,460
17,620
$86,080
1
1
1
1
2
3
9
4 '500
$1,400,000
150
$3,500,000
s,soo
12,500
$575, Uoo
~~·vo, ooo
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___ ,_·~------~~~-,~~-------·"~·~·--------------~~-------1961--69--~'-----------··~'
20·
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DEPARHIE~T OJ.' t\DMI!'\ISTHATION BIJfUHNG ~lt\INTENANCE DIVISION
Insuring that a!l City facilities are maintained in a clean, safe and attractive
mamwr is the responsibility of the Ruilding MainteJtance Division, under the
~irccticn cf the City's Service Superintendent.
With an emphasis on prev~ptive maintenance measures, the division schedu1cs a
r~(!gular program of paintii1g and clectri~al, mechanical, plumbing and minor con
struction \>'ork for all City buildings and park equipment. Providing for the se
curity of all facilities i~ another important function.
Other duties include the supervision of o~tside re~air contracts, janitorial ser
vices provided by private contractors and general supervision of the Municipal
----Scrvi~e-·Cent!!r ;---
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Program
• Substantial staff time and effort has. been de.voted to the study of janitorial
and custodial service in CHy buildings, particularly for the new facilities.
One additional janitor to tie used principally in the S~rvice Center is r~quested.
The additional man wili bring the janitorial force to four.
• The present contra.ct custodirilprogram will be continued for one more year and
will cost $28,800 in 1968-69 as opposed to $28,000 last year. The possibility
of a comprehensive janitorial pr'cgram for all facilities using City forces will
be critically examined in the coming year.
•
•
lt is proposed that two maintenance positions be reclassified' since all men in
. these· jobs are doing the same level of work. The change would be' from Building
Maintenanceman l to Building Maintena~ce~an II.
Typical projects of Hte-Building Maintenance Dlvlsion during the ·1968-69. year.
inClude the installation of a fire sprinkler syst~m in the. storage loft of the
Conununi ty Theatre, replacement of venetian ,blinds in the Children 1 s Library
and placement of carpeting in-the iobb-}' ofthe Main Library;
. ': ·.
A e
T
Inter-i~undScj\rice costs have increased approximately $21 ,40-t). Almost all of
th·e. additipn~l expl;n~e is due to ,increased utilities costs f()r all City build· ·
ings and for· new or expanded facilities such as the Junior Mtise!..i.in, MHchell
Park Recreation Center, Interprctiv~ Centers, and Baylands Athl'ctic.Center.
Also reflected }il'the Building Maintenahce Division 1 s budget is :lnterdepar~
mental expense associated with·the work on the theatre patio at-the Community
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Center. ·
A majqr it._~m of e~U!pirtent requested for purchase.,is a·s-.:curity·Jgate t:ontrb)·...-:for
the Municipal Servic.e '(:¢hter .. '.the control, presently reltted/ will c9st ·~·~ .• 321
and has a life expect\1}\cy of eiglit to ten years.
'1'968 -fig---~-----------'----,-·---------------'.,.,..,--.:-,..-
·-
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''
UEPARHII:NT OF AIJ~l!NISTRATJON -llUILDir\G ?>lAINTENAl'\CE DIVISIOX
Expenditures
Salaries
Materials & Supplies
Outside Services
Other l:xpenses
Inter-Fund Services
Equipment
Total ,_
'
Financing
Expenditures Transferred
to Other Funds
General Pund Revenues
·Total
Per~.onne1·
Servi.ce Superintendent
Building Maintenance ,Foreman
suiicing Maintenance L·eadman
B\lildiJ1g Maintenancema11
..
II
· Building Maintenanceman i
.Janitor
. Jani~orial Leadman
· ·Ficl Clerk ,
\
·Total
Perfot1imnce Statistics
cl.'ty Buildfil'gs Maintained
·. '.: Parks Maintained
. Physi(:JJ ~.ecreation ~acilities
-. s·quare Fe~t of .Janitorial \~Ol.~i..
· Contract
;<.:itv Forces " -..
;<!
.,._·
' ·~ .
~f~intained
Actua1
1966-67
$103,915
24,561
38,010
8,055
7&,844
3,394
$.2.54 > 779
s 60,000
194,779
$254 '779
1
1
1
4
3
2
1
13
·:.7
1 ~ .. .:J
4
58;630
32,990.
Budget
1967-68
$115,610
20,000
58,375
105
68,352
780 , ______
$263,222
$ 60,000
203,222
$263,222
1
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2
1
1
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l4
42
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s
58,650
32,990
Proposed
l9h8-69
$1 )3 ,685
24,950
46,894
1,892
89,78,1
__ S,290_
$307,495
$ 68,724
238, Tll
$307,495
l
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45
17
6
53,450
46,590
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-----·f':. _....;__.;.......;.;_...;;__.;.;.......;;, _...,,.._., _____ _,_---:-......,.....-..-__ _...:._;;_.. 196 B --69 -------...J
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OFFTC!; OF THE CITY CONTROLLER
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Re~cns i b i _!i~ ies_
Providing central izcd fiscal .services and controls for ali municipal departments
is the function of this Office headed by the City Controller who is appointed L~,
the Couhci 1 .
In rcporti ng regularly on th~ City's financial posit ion to Council and managemerit,
he is responsible for the de:Sigh and implementation of the budget and the account'
ing systems used throughout the City.
Other maior duties of the Offfc~~include·: Billing for util itie:;> services, tax and
asscssme~t 1 ?.ens and other sums due th~ City; audit and payment of the City's ob
ligations to contractors, vendors. bondholders and pi'eparation ::nd payment of the
employee payroi 1. Addi tiona! functions are management of_ the City's insurance pro
gram; administration of the financial pro\risions of all cont'racts, leases and agree
ments; bonded debt management; audit of treasury and bank balances; maintenance of
inventory r~cords for City-owned property, equipment and supplies; and lastly, keep
ing adequate r~cords of the transactions, values and obJ igations which all·of the
aforementioned entail.
All of these tasks arc accomplished by a staff of_ twenty employees. The· primary
tool of this group, in addition to their skills, is an electronic computer -of 8000-
core position (memory) capacity and various peripheral data input-output and storage
devices.
• In 1968-69. the Office :intends to continue the development· of an i~tegrated .
~lanagement InforiTlation and Controi System de$igt~ed t0 serve the needs of all
City departments and to be computer;.;.basd-insofar as _ .. cbst benefit comparisons
\v11l al1m'l.
• _ Sine~ Januaq 1966, these sub;.;systems _were designed, progra1~m~d, and .pl~ced. in
operation:-Utili tles custdirier billing, property tax assessment and hil)irig;,
departmental budget cont't:cl and perfonnahce re?orting I C-OSt-accounting for work
orders and motorized equ~piilent, -payroU and personnbl records, property ·records,
-stores inventory and pol ice stat is tics (Phase l).
• It-is plantu.';d in 196,8-69 to install a sub-systemJor demand electric ~ust<Hil~r
b:i 11 ing and analysis. further yefineme!ltS and tmprovemeritS are Scheduled for .
budget control, performance' reporting and police statistics (Phase II). ·sys
tem design and programming will-be started for the streets and lartd"'use data
banks. Treasury and bank account contrdl, spec:lal assessment distric~;proce
dures, purchase orders and contract sub-systeins arc scheduled for the Year fol-
lowing.· ·
• . Irtcteased price 1 evel s and predifted growth in the v_ol ume of t:ran·s'acti<ms acc()unt
for the sli~htly higher appropriations recommended in 1968-69. No: majot' c.bariges.
to. the complement' of computer equipment are planned. Reclassification ,of ·the
Pa.yrcill Control Clerk from Offic.c Clerk IV to 'fiscal Control Clerk II is: 1'eq'uesf~d ·
due to the conversion of the payroll tu the computer. ·
..._ _____ , __ _..,.._;· 1958 -69 __ _..;..._...;..___;,. __ ~<----------'"-....;."_'·--.,..,........;·:;:..;· _;:....,... __ _
23
Salaries
Materials & Supplies
Outside Services
Other Expenses
Equipment
Total
Expcndjturcs Transfcii~J
to Other Funds
General Fund Revenues
Total
Personnel
Controller
Dep.ut y Con t :r.o ll cr
Vata Processing Si1pervisor
P1·ugranJning Analyst
Progranuner I
Data Processing Operator I
Key Punch Operat.tn~
Fiscal Control Clerk l1 I
Fiscal Control Clerk II
F i3tal Control Clerk J
.. o":ff'ice. CH~rk IV
Office ClHk 1 i
Secretar}·
Tot<.tl
Performance Statistics
-·-·-.-~
Utilities ·Bflls
Utilities Customer Chanies·
Tax Bills
Pay ron Warrants
General Warrants
Re')enJ-le Transact ions
-· Purch~sc Orders & Reclt'r~~s it icr:s
Actwil
1~66-b7
$166,439 8 r: .,,,.
'J ,).)
IJ3, 1}}
1. 211
-----
$2 3~). 2~)()
$239,296
1
1
1
1
I
1
3'
l
2
~3
l
3
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20
260,523
16,708
17,-312
·n, 149
14,368
354,345
' 13,163
OH I CL 01· !IlL C! J'Y (l)~flhJLLER
l\ut.lgct
l ~!h 7 -h.'..:
:$173,SfJ!J
ll_, S(,U
64,022
•, ) ,.. c
l J ..... ::J .._'l
___ }_,ISS
$252,852
$252.852 .·
"1
1
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1
1
1
3
1
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'-' 4
1
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1
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262,500
17;GOO
17,350
24,000
lo,OOO
•358,000
13,500
Propo:-;r:d
I ~1(>8 ·<l9
SlSO,.H6
ll > 7 3~;
Gel 1 S l 8
l '385
1 '20\)
$ 2.S9. 384
158 > ctOO
JJ!~~S·I_
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4
2
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2D
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17,200
17,400
24,500
16,500
361_.000
14, O{HJ
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________________ ....,_ ________ ...:.;.....;__ f968 ~-6~ ___ ....;_ ____ ...,~
24
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CITY TREASURER
Rcsponsibi 1 ities
TJ-e City Treasurer -is ~harged with the receipt, tabulation, and Jepusit 1}f all
revenues from taxes, licenses, and permits. through the careful investment of
City funds not currently bcin!l used. the Treasurer realizes thousands of dollars
in addHio!ial interest income for the City each year.
In addition to those functions normally associated with the Treasurer~s Office,
~th~r areas of responsibility include those associated with utiiity ~nd parking
operations ·and several administrative service activities, including operation of
the tentral telephone switchboard.
The Collection Division, in addition to rece1v1ng and processing tax, utility and
1 ic:.~ensc fees, also audits and consolictates revenues {rom the City-owned golf course,
refuse area, and Library, Rec~e~tion and Police Departments.
As the business office for all municipal utilities, the Utility Service Division
handles citizen requests for nel\' or discontinued service and administers and en
forces cn~dit policies, with pai'tic1Har emphasis given to delinquent accounts.
Field unit personnel are charged with the reading and repair of_all meters and with
other consumer service functions. As a fringe benefit to the City, they also make
note of any se~vice djscrepancies in their travels throughout the City, such as
damaged traffic signs or tree limbs obstructing intersect'ions, and report them to
the proper department.
'fhe Pa:rking Division is responsible for the collection of all-parking meter-revenues
and for the maintenance and repair of all meters.
Program
•
•
It is presently estimated that interest income for the current fiscal year will
reach stil 1 another record. The anticipated $751,000 would be an increase of
$70,000. oVer last year 1 and $1-90,-000--cv~r the present year 1 s budget. ·Two factors
C(Jntrihute to this increase. First, of course, is a tendency for interest rates
·to remain m~ar a record level, \vhere a year ago they fell off for _sevcrill mon-ths·
bcfo1'e retu~riing to the current level. Second,. resources of th~ City available·
for investment have run about eleven percent higher than corn:oarable months last
r.ear, which is ac'counted for by an increase in capital ~prp-rpveniertt and utilities.
fut'tds, notably electric. Projecting ~nterest income for-1968··69 .i.s especially
difficult. World affair_s and dutltt:::Sii~ policies bc~r heavi~y on-the'level of
interest rates. ·lnternaily; -the Gapital Imprb-vement' Fu:rid wilL begin aretrertch-:
ment, as more construction contracts are let. Allowing· fe)t,a one;:peicent--drop
in irttetest rates and a 2. 5 million dollar reduction in availa,bh~' funds, it ~p--..
'pears that an estimate of $585,000 for interest income for 1968-69 is reasonable.
Parking meter ma'ii_.tenance and replacement programs' initiated last-"}•ear-will be
continued as planned. Reconditioning of meters at an appr-ox_i-mate rate of 450
per year wi 11 insure a complete overhaul of all: '!leters every<, hto'· years~ A
$9,000 d location will provide for replacements· of a,n additfoiuil_ 150 meters _
which .are rd'w fourteen "to fifteen years old. Conti!luation, ·.of tnis 'pt.} gram will
reduce the maximum age of meters to elP,ven years >by ~970._ Actual installation
of meters, however, will await completion of the Transportation Planning Program.
~----~----~--1968-69----------------------------------------~----------~
25
'/
Ex.E_c nd i tltr es
Salaries
_Materials & Suppl ics
_ dut~side Services
Othe-r Expenses
Inter-Fund Services
._ f:quir'P-ent
Tuial
Finane ing_
Expenditures fra-risfcrred
to Other Funds
Pa-rking Revenues
Less liond Retirement
Net Parking Revenues
for Administration
General Fund Revenues
Total
Personnel
City Treasurer
Customer Services Officer
Collections Supervisor
Offit-c Clerk ni
· . Secretary
Cashier Cler-k
Office, ,Clerk I I --
Field Services Supervisor
MF.!tor Reader II
Meter Reade1~ I
Parking Meter Maii)tenfinccman
Parking Meter C'!>llector and
Mili nt enantema n
Consumer Serviceman
total
--':··Performance Statistics
Payment.s Processed
Licenses Issued
Utility Accounts
· ; -_.. Ut il it)' Meter-s
--ut iliXy-Service Orders
Par~ing Mefers Serviced
Paridrig Meters Reconditioned
Actua 1
1966-67
$168,769
1 '956
6,916
599
11,037
1, 852
$191,129
$144,000
84, 6Z6
(37, ?__25)
46,901
228
$19i, 129
. 1'
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2
4
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3
5
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23
292,280
3,480
24,511
60-,174
ll '921
2, 080
363
:Hudget
1967-68
$178,509
2,650
8,125
925
12,030
9, 455
$211,694
$158,316
69,580
i_25. 000)
44' 580
8,798
$211, 694
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292 '000
3, 650
-24, 600
60,500
13,800
2,100
sso
1961--· 69:-
CITY THEA SURER
Proposed
1968-69
$183;616
3, 725
8,365
861
12' 35<}
10,792 -----
$219,713
s 168) 780
74,080
(25,000)
49,080
1,853
S219,713
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294 J 000
. 3,500
24,700
60,ROO
14,100
2,000
400
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OFFICE OF 1l1E. CITY ASSESSOR
Rc~nsibilities
Another of the fh'e Counc it--appointed officers, the City Assessor is charged
h'i th dcte.tminiilg the value and assessment of all taxable property in Palo Ah:o,
and h'ith prepan::tion of the annual assessment roll for presentation to the City
Council.
State legislation adopted last year· requires that all propert~ ~~ aJsessed at
twcnty-fi vc percent of its full cash value and that all tax b~lungs show the
full cash value, the assessment ratio and the assessed valuat1on. Palo Alto
adopted this provi~ion of the Strite Re\•enuc Code ·and all property within the City
was re-assessed last year. ·
A proposition concerning the e1 imination of the functions of this Office as. a
City responsibility will be considered by the voters on June 4, 1968. Poss1ble
direct effects are not anticipated until the preparation of the 1969-70 budget.
Exoenditures.
·Salaries
Materials & Supplies
·outside Services
Other Expenses
Equipment
Total
c:Financirig
General Food Revenues
Personnel
City Assessor
Appraiser
Office Clerk II I
Total
·-··
A:.:tual
1966-67
$41,673
215
1,224
:252
415
$43.779
$43,779
...
1
2
1
4
Budget
1967-68
$42,327
725
1,435
721
95
$45,303
$45 ,303·
.. ~ ~~
1
2
1
4
Propos(:d
--1968-69
$42,334
725
1,435
'721" •j_': ~
$45~215
·$45,215
1
2
1
4
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•: ,·.:. T/; • _._..,__ ___ , ____ 1968-69 _____________ ;,.._ _ _;.___.,;;:.-,_~:..-----------
21,
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IJI:PMffMJ:NT OF t'UtJLIC WOHK5 ANIJ r:.;r;~;:.rXH!'iC -i\Lt iJI\'lSlONS
\ __
Res po~l_:>_~!?_i_~ _!_t _!~_::_
The plm1ning, design and·construction of all major improv~?mcnt projects in the
(:ity are the primary responsibilities of the Department of Public Works and Engi.
neeriug.
Ui1dcr the overail direction of the City Engineer, the dc!"artment is U1c single
largest operational unit of the Ci t.y govcrnr.1cnt, both in terms of bwlget <md num-·
ber of employees. Individual op6rating units of the department include: Admin
istration, Engineering, Streets, Parks and Building Inspection. The adrninistra-.
tion of contrac:ts. for City refuse coll cction and p~1bl ic transit and operation of
the 11ay1anc.!s sanitary landfill area arc additional respons1bD.lties of the depart-
. ment.
')alarics
Materials & Supplies
Outside Services
Other Expcns~..~s
Inter-Fund Services
EquipmefH
Total
Financing
Expenditures Tnms fey red
to Other Funds
Expcndtt ure Rei mbursem~nts
Departmental Revenues
Gas Tax·
· General Flllld Re\•cnues
Total
Persoiiitel . . .· -----
Acthiity_ Expe~ditures
Administratton and. Engineering
Buiidirig Inspection
·'streets ·
Patk~
'total
Actual
ElM:~-67 -·--
$1,182,069
148,223
140.319
1,046
329,594
23,021
u .. sz4 .2n
$. l 72';74 7
53,176
281 ,427
128,460
1,188,462
$1,824,2!2
148
.... ; __ .
$ 262,1.17
88,249
766,176
~~730
Budget
1967-68 ---
SI .z~;s, 7G6
216,372
285,510
·I_,S40
361,R87
----~Q ,324
---. __ ;-
$2,141,339
$ 268 _,450
{6,075
7.80' 530
128,460
-1 ,3~_7 ,824_
$2,141,339
. i53
$ 308,)27
. --91,417
984·;083
75 7, 712
Proposed
1968-69 --·--
$1,319,315
229,847
243 ~810
17' 605
382, :.97
__ ..:_}g_,.l77
$2,203,451
$ 266,800
71 ,835
297 ,(;5 j
Hl, 300
~~1?S, 36~-
$2,203,451
149
s 336,651
94:014
97~.' 826
796,960
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llEPARHIENf 01: PUBLIC \-\'ORKS -AOMI NfSTRATION 1\ND ENGI NEEfdNG DJVJS ION
Respon~_l iti~
Administration of the Jepartmcnt•s Streets, Park:>, Building Inspection arJ Enginecr
lng Divisions, and management of the contract refuse disposal and trnnsit operations
are the primary responsibilities of the .Administration IHvis~.on.
The General Engineering Divisior1 is charged with the preparation of plans, maps, dia
grams, specification:; and other technical engineering data necessary for the co:npie
t ion of municipal projects. It also handles the negotiation and acquisition of prop
erty and maintains records on all property owned, leased or controlled by the City.
In addition, the division prepares maps·; charts and statistical data fat· Council
exhi!_,its; enforces weed abatement, grading and excavating TegulatioiJs and sections
of the B~ilding Code which are vital to the health, safety and beauty of the City;
~P.<:}X'•:t<: all-•:oP.<:t:fl_l<:"ti<::•!'l h'<:>rk p-:>rf0!"!~~d 1:-y-prive-tP r-ont.·r!l.r-tot"s.<fnr the City; and
operates a cooperating \'leather observation station under the authority of the U ;S.
Weather Bureau.
The Engineering Division also provides construction inspection and survey services
for all capital projects.
Program
•
'-·
fl',
•
• ··-
'f,) facilitate increased emphasis on traffic matters, a Traffic Tee:hnidan has
been budgeted for the 1968-69 fiscal year.-This individual will assut the
Traffic Engineer in the design and implementation of short range traffic opera
tional improvements, including signals, geon.etrics, signing and pavement mark-:
ings. He will also hcl p by responding to ci tL~en requests and suggestions as
well as with 'the associated investigation activities. The additional assistanc.e
will allow the Traffh~ Engineer to. devote more time and effort to long-range
planning for future traffic, transpettatic.Jn aP..J parking needs. .a.s i ndh~~ted
earlier, the responsibility for transport at ion ·planning wiJl be transferred to
the Planning Department· and the necessary ·technical changes will be made in the
final budget.
:.1
Funds in the· amount of $2,250 have· been ptovidea-in this ·di vis io~ 's budget .fm·
the in-stallation of an IBM tornput~r t€'rminal for engineering uses. The termina!
will te uscd·by the Public Works{ Light and Power, and Water-Gas-Sewer Depart
ments. Atjplications of the ·terininal by this dep;utine:~t will ·1ncli.!de critical ·
path prograllll'Iling for project .plannirig, ·subdivisiOn and .lot diviSion closures; -
assessment''spreads, assessment diagrams, acqul.sition .diagrams, an:d vaTious 'other
engineering computations. ·
The increased· capi ta1 ·project workload necess itatcs the additiqi1 ·of casual tech
nical assistari~s and appro:dmately $22,000 has beef.! provided fo1'Ah~s ·purpose.
A casual techmcian will. 3;ssist in property acquisi tiori; sun'rli~i· relief wit !'be
n:cessary ~or the surveyc':ew. The.Civic Center project \'.'ill' require the con-
tinued ass1stance 9f a res1dent engineer. · .-
!~~~We£!~-_'lba(e~ci\t .-~\mtract. ·J~r~_t)y ·\n the Stte~ts\Divis_ton pudg~t, hfis been . ·
ass1g~ed ~0. t~lS dJ.VlSion's but:lget because the contr:ict· is directly:admini~ter£'<1
by thiS d!VlSlOn.
·.·-
··.>·.< L.-------....,;.. ~ t968-.9 _______ ;....._ ___ ___,_.--;.;..-.. __ .__....,. ____ .._.;,.:...1 -----,---
_·,~~_' '. \_
DEPARTMENT OF PUBLIC WORKS -AD~HNISTRATION ANU Ei'\GINH:RING lliVJSION
Salaries
Materials & Supplies
Outside Services
Other Expenses
Inter-Fund Services
Equipment
Total
Expenditures Transferred
to Other Funds
Expenditure Rei mburs enECnts
Departmental Revenues
Gas Tax (Engineering)
General Fund Revenues
Total
Personnel -·-------
Administration
City Engineer·
Deputy City Engin~er
.Assistant to the City Engineer
A~.m:lnistrative Assistant II
. S.ecTetaxy·
Stenographer-Clerk
.Tr~ffic Engineer
Traffi'c Technician
Total
Engine~ring __ . _
Assoc iatii. Engineer.
Mf~'istar.t -Engine¢r-n
"A~-~ista'nt Engineer I
Chief . <;~f. Party
· "Engineeyfng Assistant III
Enginee:ring AssiStant II
Engineeri'ngAssistant I
Office Clerk II
Stenographer Clerk
. Pi;operty Agent
Total
Actual
1966-(>7
s:~21. 2s4
2,161
,24, 222
543
3,521
--~-J16
$262, 117
$ 62,976
454
2, 026
7,500
189,161
$262' 117
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Bu:lget
1967-68
$24 2, 77 3
6,325
52~ 005
525
3,422
__ 3,07?_
$308,127
$ 73,700
5,000
2,200
7. 500
219,727
$308,127
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_______ ..-.......;;;_..--.o..;...__--..;..,;_~--.;._-----------~ 196 8 --69.
Proposed
1968-69
$274.655
·l J .)50
52,465
1, MO
3,156
385
$3'36, 651
$108,700
22.200
2,200
7,500
19~ 05__!_
$336,651
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OEPAitTJ\1ENT OF PUBLiC ~ORKS -STREETS DIVIS ION
Res pons ib iJ it i cs
. Cl can and well-maintained streets, i-thlch add to the overall appearance of the
'city and arc in part responsible for Falo Alto's recognition as one of the most
beautiful communi tics, are the responsibility of the Streets Division of the
Departm{~nt of Pt.1bl ic Wo1·~s.
Based upon annual surveys and frequent rna int.enance checks, the work programs of
the division con~ist cf !>treet resurfacing, base failure repair, slurry sealing 1
the fi 11 ing and level! \f'l~ ,of cracked pavement, as well as temporary and pennanent
sidewalk repair. All rif these are ~esigncd to improve the safety as well as the
appearance of all streets and sidewal~s.
Other re:;ponsibilities indue~: Stre_et and parking lot sweeping and flushing;
traffic lane striping; fabrication, installation and maintenance of traffic
and street signs; construction~ repair and improvement of all curbs, gutters and
p~blic parking lots; the annual cleaning of all City storm drains, and other
m1s~.:ellaneous construction and repair projects.
Street sweeping is one of the division's primary ftmctions. Residential si:rcets
are swept once each week and those in the busy comme:rcial" areas receive daily
care.
• Considerable emphasis has been placed upon street resurfacing during rec'ent
·-··-years. 1he 'proposed $145,000 contract for 1968-69 represents 9.5 miles of
repavin~,-including the parking l?t at the Municipal Golf Covrse. An addi
tional 4. 7 miles of streets. wili be resurfaced under ·the Select_ Sy~ftem r_e
constructfon progra.tn~ The total of more than fourteen miles 'tO. be ~enovat~d
in the coming year represents -approximately nine percent of (he City's 156
miles· of:· improved streets.
• The Materials a?d S~pplies account has ~>E~en increased principally 'to provide "·
~4q,_ooo f?~ aspnal he concrete to be used to repaiT· base failures prior .to
1mplement1ng the Sel·ect System resurfacing and reconstruction program.
• The sumo~ $10,000 is requ~stedfor rr.atctials and supplies to.,be used bythe
Streets PlVisio~ forces in ·connection with capital ~mprc!vement projects •. _
Sele~t sy~tem r1ngs (heavy .ntetal 'in~erts· around illanholes) ac·cotint for $6 300.
of th~ total appropriatiott. Allocations have .. also been made for both lit~er
preti v: Centers, Foothills Park. Junior l-hsetim; Downt6wrl Library and the.
Athl et 1c Ce)1t er.
·-··
-.· i:
e A progrt.'m'for marking 4,500 lineal .feet ofpedestt,t~n+rosswa"i~s; school·
cro,~swal~~' and slop bars with thcrmo.-plast,.lc material is propc>~et;l fot __ the _
1968-69 flsca~. year. The material wi 11 last approxirnat.e1y s:i,Jf ye·ars :ln ' ·
-......:._.
l..o.,;,---~----1968-69~--~-----7_., ~---:-....:.-.------------~-__,.........,:_:,:_
31
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I)Ef'l\IUNENT OF PUBLIC WOP-K~; -SlH.IFI~, flfVISJON
c.wr.p~i rison to tlv.: annu<tl paintj ng requ i rcrncnt by convcnU on<1 t r.H::thod.
The cost \dll approximate $4,500. The thenno-plastic appl h:at ion h'a5
us~d in the Downtown Business District on an experimental bqsis at
the Lytton ami Kipiing ir.Xel'scc:tion t~·o years ago <1nd st111 retains
its rcsilh:ncy.
• $5,000 h<:~s been requested in order to siurry seal some 250,000 square
f~et of asphaltic pavement surface. This seal is used \"hcrP. the sur
face is beginning to erode and postpones the ~ccd for rc~urfacini with
osphal tic concrete for scver<Il years.
• Street's Division forces repair approximatdy 22, ;)00 square feet of
tree root damaged sidewalks annu~11y. · l!owev~r, an a<.h.Hti~nal 20,000
square feet requirirw :Jttentjon h,{s accumuiat.ed. In an cffor~ to
reduce this significant backlog, a $10,000 outside contract i:{prrJ
posed. The contract \Wuld cover rc:1lacement of approxi:natcly 5,000
squar!:': feet of sidet\'al ks and the cont rae tor \o.''J'Jld be gi. vcn number
one priority "trippi n,t• h-azards for. repair. The suc~.:ess of this pi Iat
program will be closely evaluated tht further J..Xltential app] ication.
Also, the Street;;_ and Parks Divisions have. instituted a preventive
maintenanc-e program whereby potential hazard~-are located and t:.ree
roots trimrwd before sidewalk repairs become imperative.
Activity Exp_enditures
· . Ad1idnist1·ative and General
~. '
Street Maintenance
\\or)(-for Utilities
· Sld~walk M::lintenance
Stree~ Signs and Striping
Street Cleaning
Stcrm Drain Maintenance
_: p~;tkih'g Lot Maint~nauce
" Miscellaneous Non-Di vi!= ional
_.Work ·
h'efJd Abatement
Street:Lights M~int.enance
and Energy-
Traffic Signal Maintenance
P;-oject Cons'truction
Property Damage Repair
.' i -. ~
Actual
1966-67
$ 89,651
lU;-, 000
38,620
66; 61)0
50,500
•]28, 9!]0
·. 23', 100
8,050
27,900
23.-745
90; 550.
17' 400
l3. sso
1. 610 --,--.:..._
$766,176'
Budget
1967-68
$ 59,166
343,525
89,000
•t 2 > 5!}{!.
84,926
·,!47 ,486
·-28,200
12;JOO
29,500
27,080
921000
201000
7,000
__ 1_,_?00
$984,0S3
Proposed
1968-69
$ 61_, 291
316,385
45,065
60,640
87,95S
164,330
34 ~ 300
12,910
57,250
Transfcrr•xi.
91 ,700
25,900_
n. ()oo
-2,000
$975,826
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DEPJ\HH\ENT OF Plll3LIC NOHKS -~'TRt:ETS DIVISION
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SalJ.rics
~btcrials & Supplies
Outside Services
Other Exrenscs
Intcr.::Fund Scrvlc<!S
Equipment
·Total
Expenditures Trans fer red
to Other Funds
Expenditures Reimbursed,
Gas Tax (Street Maintenance)
Ge:1eral Pund Revenues
Total
Personnel
Public Works General foreman
Public Works Foreman
Public \Yorks Leadrnan
Public Works Maintenanceman III
Public Works Maintenanceman IJ
Public Works Maintenanceman 1
Equipment Operator II-
Equipment Operator I
Maintenanceman
Field Clerk
Office Clerk II
Total
G Performan~e Statistics
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Mil~s of Streets Res.urfaced (Total}
Maintenance Resurfacing
Select System Resurfacing
Ba~e Repair (sq. f,t.)
curb Miles of Street Cleaned
Concrete C~rb Repair
Side~) k .Repafted, ·
_ . OUtsiiie Contract' (sq. ft!)
Miles of Lane Line Painted
z >
Actu~l
1966-67
$347.034
106,902
·, 87,057
7
212,~470
'12,706
$766,176
$ 73,009
20,251
120,960
551, 95~.
$766,176
1
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4
5
J
6
11
5
7
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7.7
4.8
2.9
138~854
273
11,306
144~8
. '
Rudgct_ Proposed
1967-68 1968-69 --------
$371.285 $383,i:S6
158,500 171,10!)
211 '830 1751520
lOS 10:.
233,556 242,180
8,807 3,165
$984;083 $975 .. 826
$100,650_ $ 76,000
27,865 9, 235
120,SGv 133,890
734,608 756,791
$981,083 $97 5,826
1 1
3 3
4 4
5 5
1 1
6 6
11 11
s 5
7 7
1 1
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. 4·s 45
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15.0 -14.2
.-: 10.8 9,5
4.2 4.7
130,000 130,000
40,000 42,000
350 375
-:I
6,500 \!_ :. ti ,·soo
80 'so .
.... I ' u
1968 ... ~9-:"'-"
____ __..__-..,..__, ___ ........ ,;_}_...;._ _______ ...... ___ .... .:,:·";.;.o·....o.;;..,__
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-While streot mai~t~nance, th~ fabricati-,n .
and instailation of traffic si~ns o.nd street
cleaning ore pri,r;o~y responsibilities of the
Stre~h o; .. ;~ion, another major function i:;.
volves the ~peralion and improvemer\fof
thf! Gf)'~ storm drai11ag~ · syster:n. LJte~t
mojora..ldithns hove been the Adobe and
M<1todero (reek pumping 'stations n·~ar
lklyshore Freeway, designoa to r"d~ie .t!1e
-pouibilify of floodi~g in sevcf.:~f s~diuM
~f Paio Alto 'during he~vy wlnte~ ·end . '
spring roin s.
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OEPARD1ENT or ?!JBLJC l\01"\KS :.. Pb:u:s DT\'ISH)N .,
Rcsphnsibil itie~
Tho Parl:\s Division., through its extensive and imrtgin<:tivc beaatification pro
grams in City. p:)tks:.; along residential and c:ommercial tho!·oughf!lres :Jncl at all
City facil itics, has been responsible to a great extent for the many ah·ards ;md
honors Palo Alto~~ rec~ived naiionally for its beauty and b~autification
efforts.
Planting and care of the City's some 80,000 street and pa~k trees ·is one of the
major res pons ibil i tics of the c!i vision, \<.hose rov j np, cre1•s handle all spraying,
tri!!lming, l-."ateJ'ing and pr0granuiled replacement in accordanCE:; ti:i.th regular sched
Uled ~urveys and kntMn maintenance requirements. Other duties include· the rilain
tenance of the 18-hole Municipal Golf Course and grounds adjacent to aLl Cit}'
facilities such as the City Hall, ~·~micipal Service Center, Community Center,
fire stat ions, libraries, utility installations, the ~fi gratory Bird Refuge and
others. Much of the planting material needed to landscape and beautify these
facil itics is provided by the City-owned nursery,, operated by the division.
Mobile ground crews care for the smaller Citr. patLs and landscaped areas, h'hile
resident gardeners are responsible fo;· the_ larger facHit.ies such as Rinconr.da
( and ?>Htchell Parks.
•' ,-,
Program
• The operating.budget for Foothills Park previously included under the Parks
Divisign is no\'/ ·located under the Coinlll' . .mity Services Department put:suant to
the recent cr(;ation of that dep·artment.
• . Air a,dditional P3rk Mil int-enance Foreman ha$ bee!} programmed to -Improve opera
tional effic_i.ency and eff¢c;tivene:.s ·. , This addition will comrl ement the
creation of an additional mobile rna intenancc cr~Jw. The new crew \\il i be
compi:>sect o:f personnel freed from park residence duties ·due· to the installa
tion of automatic hrigation systems artd the use of other more sophisticated
gz-ound inaintenanc.e equipment. The new foreman will ~Jso assume some of the
superviSorial ~reSponsibilities and du-"tics present_ly perf01med· hy existing
foremen to provide mo1·e effective control over mobile crews.
• It is hoped that through the added supervisory position and the reassign
me-nt of persohriel to provide increased mobility and productivity, the new
maintenance re~ponsibilities at the Athletic--Center can be. assumed without
the. need for additional personnel. This will be per:l.od:i.cally evaluated'·
throughout the ensuing year •. Sh6itid ·.the need become apparent, additional
persof'mel and equipment \~ill be propos¢d.to handle sue~, duties as lining
•c·. fieidsj mowing, watering, tree-and shrub maintenance. Lleacher, parking lot.
· and g~neraJ grpunds ,I'lairitenance. ·
•-Funds~~,Jp'~ amc)tint.~of $JS,OOO have been·includ~d in the Parks DiviSion's.
budg-et for.City.Bea'utifH:ation Conunhfee. p'rojeets, the most significant of·
··. :_·,
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m;PARTMENT OF 'PUBLIC WORKS • PAHKS DIVi:~ JON
•
••
which· is-the; proposctl El Camii1•J ptan.t iN~ st-rip from Palo AI to Avenu.;; to Univ
ersity Avonuc. Other prospectl vc projects include completion of the City
entrance signs and beautification ·of Cit)' bl"idg~s.
Th~ reclassification of-a Tree Maintenanl~e Leadman· from Tree Topper is re
quc!,~ted in order to assist the foreman ifi the direction of th~ Tree Mainte
nance Sect ion. 'The 1 cadman wi 11 be res ponsib 1 e fpr processing a_ }X/Tt ion of
the 3,000 public tree-related requests and compla] :' ;s annually. This will
enable the tree foreman to devote raorc t inic to the planning, scheduling and
supervision of Nark performed by the section~
The Materials and Suppl ie:: account has im:reased princip:;.Uy to allow for a
proposed $10,000 expenditure anticipated in the construction of various capi~'
tal projects.
• A pilot program of retaining a contractor to perform oak trimming 3Tic.l oak
fungus treatment is proposed for the 1968-69 fiscal year..· There are approxi-
m3.tely 800 oak trees within Palo Alto. It is anticipated that the propo~ed
$1,000 contract will provide for treatment of approximately fifty of'these
trees. If proven sat is factory, th€! program will be expanded in fut11re years
to treat the remainder of the trees on a continuing basis.
_Act i vHy E~endi tures
Administrative and General
Parks and GrouJ1ds Maintenance
Wor~ for Ut iiities
Parki-ng Lot Maintef1ance
~Hscellaneous Non-Divisional Work
Street Planting and· M~ intenance
Parkway Mairttenance
City Nursery ,-
' '·. Golf CouTse Malnten!lnce
. P~oj ect Const ruct_ion· -
Pro~rty Damage Repr.dl' ·
Total
$
Actual
J.966-67
40,638
244,089
~9,300
8,600
36,460
1_02,000
73 ,S8J
12,050
101,740
48,673
800
$707 ~-7:$Q
$
Budget
1967-68
22,575
303,490
62,100
6i000
18,400
113' 781
70,000
6,300
122,820
30,~46
BOO ---
$757,712
·Proposed
1968-69
$ 23;928
341,387.
.iJ0,62S
7SG·
.3.:800
l:$4 '180
73;600
-n.p4s
127.705
1.8~70~
340 --·:;........-
$796;'960
~ ' t I. . ~L-
I . I l. . I ;; . . . ..
l <l ...... ·, ____ ·_--_-_,--_-_·-_ .. -1161 • tl ---~--~--o., .. -: .. .;_;_..,.,._ _ __,;._.;.;.o:----_,_..~----:;_-_---_,.--_··~· _ ... --_.__.....,..... ---C_
.:.
35.
·~:\
1-
IJaoutifying p.,Jo Alto path ond str~~fs 10ith frees ond bi.cfcling
plonh is the Porh Divi_,ion's m<>st e!'joyobfe tasl. 1ti colorfr.~!
c~nfributioni fo areas fhroagho~f ·the ·.Cify were in ·part 16•
spor.sibie for Polo Alto wi:~t~ing ~ne of the National Clean-Up
Point-Up Fi•-Up Bureol''s fop IQ beautificution awards fa~
medium-sind cities in 1961. Polo Alto ha1long been recognized
as one of ~he nation's deor.elf and most beautiful communities.
. ->.
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. '
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. Salaries
Mat>,;;rial s ~i-Supplies
Outside Scn•ices
Other Expenses
Intcr--Fun'l Serv.i.cc.s
- -E(tui pment .
Finane in~· _____ <::!_
. . Expenditures Transferred
to Other Funds
Exp:~nd i ture Reimliu rs ements
Dcpartme11tal Revenur:.s
· Goi f Cou.cse
Gene1·al Fund Revenues
Toti'tl
PeJ·sonne-1 --rark General Foreman
Park Maintenance Foreman
Tree Maintenance Foreman
Tree Maintenance Leadman
Supervising Greenskeeper
Greens keeper
Nurserym;__~
Park lit i li tyman '
Tr€c Topper
Tree Worker II
Tree We>rker I
-·cardmn'·
Groundskeeper II I
Gr6w!dskeeper ll
GtounclSkeeper · I ..
Equipment Operator I
Public Works Mainterianceman I
Supervising--Park Ra1tger
Assistant Supervising Park Ranger
Park Ranger II
Park Ranger-I
Total
Performani.:l~ sfati~;tics
_. Street· T:tecs Tri!lllnea .· ,' -~, ~ ~
· -· -street' frees Plant~~--,-·_ ..
_ s'u·eet. Trees Spray~d
.L~ne C~eaiaJlte ·
Fbts of ffedding Plants Planted·
Trees· Fertilized ..... :-
Gallons -of WeediCid.es
. . -~----·-·--. -
DEPARTi'mNr OF PUBLIC 1\'0RKS
AcLval
1966-67
$525 ,·t91
38,3S9
28,391
51
!.IJ9 J 5.39
~~J89~
$707,730
... 36,7&2 .}
32,4 71
207,329
~1,168
$707,730
1
2
1
1
1
1
l
2
5
3
5
·1 . '
l3
22
3
l
1
1
2
73
,'•. 11,388
1,343
22,120
1, 032
811
735
.>~~~ 600
Rvdget
l'%7-68
$557,8Uf
50,000
20,075
410
121,069
-----~ ,340
$757,712
$ 94,100
43,210
2(J1 ,700
~.702
-$757,712
1
2
1
1
1
1
3
6
3
5
7
16
14
4
s
1
1
2
2 ·-
77
8,787
216
20.000 ..
699.
3:'.5
335
600
PARKS DIVISION
PrOJX)~cd
1%8-69
$5 74 J 753
52,850
1.4,725
15,360
133·, 029
G, 24 :)
$796,960
<: 82,100 y
40.4 00
218,821
455,639 ----.-.
$796~960
3
1
1
1
1
1
2
6
:)
5
8
15
14
4
5
72
12 ,ooo·
200
24 ;ooo
2,000
800
·. 700
0 p
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A
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I .
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-~------.~-------------------.,.----~--.... -.• 1968_::..&9 -----~--.... '
36
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DEPARTMEr-.TOF PUBLIC 1\'0RKS -BUfUJlNG lNSPECTION DIVISION
Through the issuance of various permits and on-~.itc inspections, the Building
Inspection Division insures complifince with all ~tate laws and City ordinaricei.
regulating building, heating, plumbing, electrical installation, housing, 7.oning,
sign control and fire zone reguiatiot.s, in order to achieve the highest level of
safety and beauty.
~ .
/>.1 1 construction plans fqr development with:i n th(; Ci t;y are approved by the (avi ..
sjon. Permits arc then issuedj and copies of all permits which :~ould affect-.
the assessed valu'ation of buildings antl improvements are given to the City
Assessor.
Division personnel also have the responsibility for a 1\ew program designed to
e 1 iminate tree and shl'Ub growth encroaching into public rights -of ~t~ay. They also
advise the City Engineer and implement policies and procedures pertaining to the
various building codes,-as \•Jell as th6se sections of the zoning ordinance which.
govern use and occupancy of strut:tures.
The successful adrnini~tration of these responsibilities by the Building Inspection
Division insures .that Palo Alto will ITk'lintain its recognized aesthetic environ
ment, through the close supervision of ordinances rcgu lati ng signs and-parking lots,
the abateme-nt of substandard and unsafe structures, and the control of unsightly
weeds throughout the ti ty·~
Program
''
The Building ·rnspe~tion Divi::;ion budget j~~ l)Ssentially the same as the cur-rent
year. Development of the Rancho Arastradero project may cause a significant
increase in the ,inspection activities of this dtvision in 1968-~~-Sta-tistical
figures on_ the adjacent page reflect an anticipated increase l.n-this area. ., ':: .
Prior to the adoption of the 1955 Un:i'form Plumbing Code, tf:le burial· and instal
lation of ga1vaniie,d gas pipe-was permitte1 iri soil or concrete without:' re
quirements for 'wrapping or <ither treatment to .retard rust, decay or electro)y·""
sis. Gas gipe ins~al ~ed un~et these coilditions. is pr<;me to develop ·leaks for ·
lack of proper treatment. -The problem is particularly ~cute in concrete slab
homes. $2,000 has ·.been budgeted to iristitut~ a l~ak detection survey on a
City-wide basis. 'The ~togram to lo~_ate the potential problem areas will be
implemented 'with. the <iSsistance of th~ Water_;Gas_:S~wer Deparbaant and the ..
Treasurer's Office. Upon identifying the-dangerou~,_conditil.)(l ~9f sut.h_j>ip_ifog,
respective home o~mers will be notified as to the ·extent qf'potentiai hazard
and alterriativ~·jemedies. · ·
-~:' '
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..... ~-.
fli:Pt\RUIEVI' OF I'U!lUC 1\0RKS -BUfLH!l'{{; IXSPFCTIO\ !H\'f':ifOX
J:xocncJ i tUrt"'·
-'1------~
Salari~;s
Materials li suppl ics
Outside Services
Other Expenses
Inter-Fund Services
Equipment
rotal
Financing
Building Permits
Other
General Fund Revenues
Total
Personnel
Building Inspector ·''·
Chief Assistant Building Inspector
Assistant Building Inspector
Plan Checker
Housing·lnspector
Secretary
Office Clt-rk II
Total
Performance Statistics·
Bui 1 ding Pcrrni ts · b sued
Additions· and Al tcra.t ion Permits
New Construction Permits
Buiid1ng Valuation (millions)
Elect;rical Penn.Us
I~ lumhi ng Permit~<·
Other _:_ Fences, Signs, e~tc.
Totaf Living-Units ·Cotist~.1cted
· trul ti--fainily ·· ·
single.;-fa1ni 1 y
Nurnbct: of In:Spe.ctions Performed
i\ctuCll
] 96(J-()7 ----·-----
)82,290
801
649
tl •lS
·l '0(>•1
-----~--
$R8,249
$71,976
96
_1 ~._!22_
$88,249
1
1
3
1
I
l
1
9
1, 096
1,005
91
$ 25.0
730
77S
916
. ! 1%.
13S
20
9, 657
Budget Proposed
I %7-68 1963-69
----~~-~-~ -----·-
'<
'-..
'-..
$83' 8:)0 -;$86,151~
1, S·l'/ j, 54 7
1 > 600 1 '100
500 :~oo
3,840 '~ ,tl32
100 (,1)4 ------.------~·(
S~ll,,1l7 S9·i ,01·1
$76,000 876,000
630 630
~781 _!2,38_.:!_
$91 ,:H 7 $94 ,tH4
I 1
1 1
3 'l
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1 1
1 1
I
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N 638 2 ,'250
607 l,SOO .G
B u
81 750
$ . s·.o . -S 30.0
0
G
E .T
432 1 , 000
438 l ,000
447 .< 800
64.' l-,050
46 450
l"" ,) 600
10,351 12,000·
····':\ --~.-~-~----------~--~~----------------------------1968--69----------~--~ ·,~\. /I -( t ..... _,
38
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FIRE llEPAHTMENT.
·A variety l)f pub!lc service functions ar~~ performed by the F.ire Department, ranging
from th~ protect ion of. 1 ifc nnd property to fire prevent ion and ~tssist:ance to the
. public in time of cnicrgcncy. flividing the dcpart:ricnt into th ... ·ce basic divisions-
i\dmi ni stration, Fi ro Prevention antl Fire Suppress ion--provides the Fiost ~:;ffcct ivc
support for these responsibilities.
Under the Jircction of the Fire Chief, the Administration Divisio1~ plans. directs.
and coordinates department activities to insure the effie ient usc of m<:tnf..tW&r and
cqui pmcnt. The sect ion also recruits and trains needed personucl and CO'.Jrdinat es
a variety of functions with other departments to assure adequate water supply, pro
per equipment maintenance anrl effective fir~. alatm ·and communi cat ions systems.
Division personnel also work closely w1 th the Planning Department and Ruil diHg In.:.
spcction Division iri maintaini~g hi~h l~vels of fire safety in the use of construc
tion inatcrial s ar.d in the r.rowth of nm,r residential, conunerc ial and industrial
areas.
T.,.,·enty-four -hour fire-fighting protecti?n is provided by the' Suppression Oi vision's
five modern fil'e .stat ions stratf'gically located throughout the City. They house·
six pumper companies, two ladder. companies and a rescue unit. ·This division also
conducts the department's public' ~:;e:rvice t r.:"!lning program throughout the y~ar,
offC'ring such courses 'as r-adiation· control, proper .. :•;ai1dl ing of hazardaus chemicals
and materials, first aid, rescue and cardiopulmonary resuscitation techniques. The
division also conducts fire inspections 'n residenti.<1l arid commercial areas, as well
as night inspections in all plac~?s of public asse!nhly.
The Fire Prevention Bureau investigates the (~auses arid circumstances of fires, de
vises· new techniques for pteventirlg fire~ and educating the public on· fire hazards,
and assists other departments . in ~nforcerr.ent of the Fire yret;cnt i.on Code. A year
round fire prevention educati{)n prograrr:. is 'comli.ir.ted ir: schools, hosni tal 5 and . . " . c
other places· of public assenbly, ·together with talks oh fil7e safety and fire-
fighting demonstrations for s~;>:rvjce clubs and other publi'c groups. The Bureau also
participates actively in City clean-up and beauti'fication campaigns,· in an effort
to teduce fire hazards.
Each of the rieighbpjhood
for residents. indudl ng
and burning permits.
Program
. .
fire stations performs many non-fire protection servi'ces
voter· registration tihd the issuing of bicycle I icenses
.J . :-~.
• No addition~l personne.l ar(' reque'sted ar1d s:1lary. costs; with the except ion of
no1·m.:: l 'in-grade salary in~rease!::, remain cQust~mt.
• The tra~ning program, \<.'ithin the limited facilHies ~vailable, w:lll keynote
su,~h Hirge scale ope.rations as higlf:-1'ise buiidiJ~g procedures~ concenti'ated
cardiopulmonary res usc ita t ion for pol icc an~d . fire pe rsonne 1 j diese 1 ori en fat ion ,_ .. _
~------r----1968 ~ 69--,---,.,....,.,.,.-,--,-----..----...i-----·-----------
·39
,.· '·
~--~------~------------....... ,.~
.;
F I Hi: nJ· P M<T~!E:'-'T
fo~. operators. and ~ontinued cmphaids un pn:fire pl.mliing of target ha<.arJs.
Oft1.~cr tra1nu.g h'lll oe updated to ir1cl.ude more exposure to lii<ldern ,l,!mini,;'-.·
trat1.vc and supervisory tc~hniqucs.
• · Inspections of aJl m:iJ·ar occullan•·J·ec. ···1'll "Oiltl.Iltle tl · · 1 ,_ _, ... ,_ ll s year I>! Ll gn~ater
•
•
•
•
a~ tent ~on o~ large-loss,. high rise, and t;:; rget hazard occupanci cs. ·rhc
'.'tnv<!hd stl:::.ker 11 t1nograrn \\i!1 ~:onti.nt!C. I t"-· · · n n1s program, a st1cker, which
ls place:) .in a conspicuoi1s location on a butlJing, .1lcrts firemen to a ·
special situation should a fire occur in the building. ~ ne~ program, 1\'hich
f~aturcs the utilization of several f1·..... · · ·~ suppress1on personnel on a special
assignment to th~ Fire Prevention Bureau during the daylight lwurs, 1-:ill also
ret~ivc cmphasis'during 1968-69.
Addit~onal effort is planned to refine building aHd fire ·code standards neces
sa~}' ~n. order to_ keep p~ce with ne,,· building designs, di ffc:r-cnt btnlding
ma1:er .. a1s, ana the continued trend to1-:ard l:igh-rise structures.
The Fire Pre~ention ed~cat ion program hi 11 be expanded, \\i th efforts directed
toward the flfth _ami ~~~th-grade school curricuium, table top de1nonstrat:ions.
~ecd abaten~~nt a1: dwe.Lilngs in conjunction h'ith Public 1\\nks, s rin_g Clean-Up
Reek, and t1rc Prcventim1 Keek. p ~
[(~uip~ent r~ntal ?f fire-f~ghtiitg vehic,les has inn·eased S7 ,000 based en FiSt
experrence 1n equrpm~nt ma:rntenancc, t'epairs <'\nd maior overhaul"' r.~·--··'''sc. l\' "t . 1 ~ -"• "-•Vli\""J. )
un1 1·enta costs fot' commercial t}'!JC vehicles have den·eased. ·
~n-t~e-~ob cross-training of s~pcrvisory pe~~onnel and company leaders is being
.... ons1dered. P~a~s sho~ld be completed during the ycer to enable selected ner
sonncl to partr~~pate 1n administrative working situations in organization~
other than the Fzre Department. The cross-training is expected to serve a two-
fold pu"·posc · lmnro''" t 1 ·• .l · · · • • • • · · · . 4 • • t. '"" .. 10 ¨rtlstratiVe Sl\.l11S -tnd te-'ni11.qtl"'-of' t'~ · · .. t' . · t d · · . · . . ' ~ . ""' -J,e I ,,r lCI-pan an rncrease rnterd~partrnental kno\';1edgc and understanding.
Actual Budget Propos(:d
1966-67 1967-68 1968-69 ·-------
Activity Expenditures
Adm:lnistr'ation $.79,540 $ 91,23b s 93,095
.·.·.::
Suppress ron 856 I t)49 872~ 792 906;028
Prevention 53,761 52,791
·,{.,'l
___ S_G, 1 !_1_
Tota:I: ..
$989,350 $1,016,869 $1,055,234
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t1 IRE Df:PARTMEtif
f:xpendi fhrcs
Salaries
Materials & Supplies
Out side Services
Other Expenses
Iiltcr-Fund Services
Equipnent
Total
Financing
General Fund Revenues
Personnel
Fire Chief
Assistant Fire Chief
2nd Assistant Fire Chief
Fire Marsh::.l
BattaJ ion 1:hicf
Fire lnspe,:tor
Fire Captain
Fir€' Sped<1l ist
Fireman
Secreta-ry~
Ste nographer-·Clerk
Total
Performance Statistics
!\'umber of Company Responses
·Average Number of Daily Responses
Fire Investigations
,·_.
Fire Prevention Inspections
rhimber of Otills
Pubfic Demonstrations and
I nstructi.;}n
:-·: '·-.... _• -·
l•
<~
Actual
1966-67
$925,0Si
4,966
2,216
9,579
42,590
4,912
\
$989,350
$989,350
1
1
1
1
2
l
c.~2o-..
2
62
1
1.
93
2,390
2.62
71
l, 315
3,918
65
Budget
t967-68
$ 945,030
5,790
2,841
9' 700 ..
45,168
__ ....:8,34~
$1,016,869
$1 1 0i6,869
1
I
1
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' 1
20
2
62
J,
1
93
2j500
3
150
2. 606'
3,825
85
.. ;
-:: i' ~
-· .. _
Proposed
1968-69
$ 978,083
6,150
2, 641
9,955
53,214
-~191
1-~. 055 J 234
$1,0551234
1
1
1
1
2
1
20
2
62
1
1
93
2,550
.3,5
200
2j70d
4 ,soo ··
,,
90
;
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Fire-fighting, home inspection ond ~oter registration
ore_iu~+ a lew of t~e re!pon~i!:.ilities of tile City's Fire
Deporlmenf but Jhey repr·H~nt the Department's · r •· three main areos of interest; fire s•,ppreHion, the
preventiorl of fires through education a~d inspection
progra:ns ancl public se_rvice-bicycle ficen!ing, voter i
registration end first-aid demo~slratians. I
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CIVIL OEFEI\SE
Responsibilities
The Fire Oepai·tmeJ~t is rcsponsj.bl~ ft'n the daily operation and coordinat.i.on of
the City's Civil Defense proeram and the effective usc of the cmr.raunity•s re
sources dur lng 1ocal disaster or \'/art ime c;nergen_cy. ·The program_ is designed tlJ
save Uvcs, limit da!l1agc and ~peed recovery operations in time~ of emergency.
'' ·--.
E!llphasis in the Civil Defense program is on trr.ining and pl<!OJnng for the use of
all personnel and resources within and readily'ava.i.lable to the City government
in meeting the emergencies, rather than establishing a speci;1lized, single-purpose
group on a standby basis. ~
.\
.• \ . Other responsibilities include making preparations for ~ffcctivc use of th~ fall-
out shelt~r syste~ in private and public buildings, operation 6f the emergency
warning communications systems and radiological monitorin~. Related activities in~lude the lice~sing of shelter facilities, marking of shelter spaces, stock1ng
the shelters with survival and food supplies furnished by the F(>deral govcrn;nent
and informing the public of their locations.
Participation in the Federal Civil Defense program qualifies Palo Aito for FederaJ
financial assistance in such ·chings as the Emergency Operating Center planned for
the new Civic Center, education and training p1·ograrns for personnel and the pur
chasing of equipment for combating natural and wartirr.e disasters. Close coordina
tion is maintained with other emergency planning organizations such as the Red
Cross~ h~spit~ls and schools.
Program
• Special emphasis will be placed on training and organizing all pertinent units
of City government so they will be able to perform in a coordifiated and effec
tive manner to support those services h'hich would be required in the event of
a Jocal disaster. Studies \'I ill continue to seek the best ways to modify present
plans in order to take full advantage of thC proposed Em'ergency Operating Cen-·
ter ih the Civic Center. No major changes in ex~enditures from the current
budget are-contemplated. \
· Expe~di tures
Salaries
Actual
1966-67
$5,206
1, 086
Budget
.· 1967-.68
$ 200
. 500
_Proposed
. 1968-69
$ 200
500
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G Materials -& Suppli~s
Other Serv:ices
iitter..:F~-nd Sei'vices
Eq-uipment
290 1,050 1,250 '8
615 880 488
509 290
u
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G
E
$7,70-:i $2,920 $2 j438 ~Total T
·financing
. ·ceneral· Fund ·Revenues $7,-706. $2,920 $2,438
I --------~------~----------------~----~"-----~~19&8~&9~------------~
·----. 42
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POLICE IH~PART~U:NT
Jtcspons ibil it it:.~
The Police Departrr:ent devotes its total· resources to the compl('X areas of crime
prevention a11d .law enfo.\'cem~nt iH support of· its primarr responsibility, the 'pro
tection o( 1 ife and property. Its services are performed br three divisions:
Se:r.vices, Uniform and lnvcstig<J.tion.
General administration and coordination of all departmeJital <lCtivities is handled
by the Services Division,· \·;hich maintains records on all cases; conducts sui:v~ys
H?d research on new techniques of law enforcement; and provides photographic ser-..
VIces. property control and an ·analysis of methods and procedures. This ·div.i.sion
also o~fcrs extensive training programs for nel\' and supervisory officers in special
ized fields such ·as human relations, law and psychology.
Uniformed officers 'k'ho patrol the City 24-hours a day to provide rapid response to
crime activity are part of the Uniform Divis.ion•s Patt·ol Bureau. The division's
Tr~ffi~ ~u:em.i handles t.:·caff.i c law enforc~cnt and peak-activity traffic direct1on.
Th1s d!VlSlon also, prepares acd.dcnt investigation reports and maintains records
~f the data for biter use in. accident prevention programs and traffic regulation
lmp:ove_~:n~s~ Administering the City's bic)'cle safety program is ~l~o an activity
of ... he diVlS1on, as Heil c:.s coordination of highl y-successfui Junior Traffic Pattol
programs at area schoo.l s, and responsibility for the Police Reserve. The Res~erve
is ~(nnt:osed. of some 40 personnel Hho devote approxim~tely S,OOO hours a year in
ass1st~ng tne department.
Officers exceptionally trained and proficient in colle·cting evidence, interrogation,
and all other aspects of criminology are assigned to the.Investigation Division.
A sp:cial b~reau of the. div~sion deals primarily with crimes corrmitted by juveniles
anJ 15 part.Jcularly act1ve 1n areas of delinqi<ency prevention and juvenile crime
deterrence.
•.i
Ptogr3m
•
•
The· nature :md Increasing frequency of crime, th~ attention·.that ·must necessar
ily.be_ g~ven to assure preparedness in 'case of civil disobedience, changj.ng
sociological 'conditi_ons and a parallel ihg ri"se in required serv:lces to' meet ,
,thes~ challenges and,r·espon~ibili~ies i? the ·c·ommtinity present" .ne-~ and 'uf,!.uS~al
~ema_~ds ~p?n th~ pollee~ ~hr Pollc: 9epartment'plans to b~com:;mor~. ~~p~y
1n~o .. ve.d Wl th t.te many 1.ndH'1dual o;_tHen gr().ups and orgamza.t.tons who share·
~Jus respo~sibility of expanding programs to check rising crime: rates':: ilrtd at. . .
the, same tlme increase the scope of its crime prevention and citizen irtforinatiOn.
activities.
Iricrca-sed operating costs; as. propcsed .• may be identified 'for ·t_h·e inost part in
additional p,ersonnel and n'.otorized equipmeilt. ·.-In the ~ase of the_ :latter~· there ·.
.i.s a notable rise in· the estJmate for h1tet-F\ind SElrvices .. The.· prirt<;i_pal rea-·
son for thel.ncrease in this category is th~:·ch<lrigf-in.Y~lli~t~!'!:"nbl I'ates; · ,:
POLl Ch DEi' ARThlEt>.'T
These rates arc based on the amo-rtized costs of the vehidc involved and
the cost to operate, maintain and rcpai_r these vchi~lc~ as necessary. The
Police Department 1 5 black and white patrol cars arc fn~t.tucntly driven as
much as 85,000 miles per year. The cost of buying, operating and m!Jin
taining such a vehicle has been calculated at $4,824. OilC additional patrol
vehicle for the Uniform Division and a sedan for the investigation Division
are·requcstcd.
• One officer is requested to rel i.cve the. burden of monnti ng cases in thl'
technical field of narcotic investigations and ~\lied educational programs.
In 1966, tht~ dcpartmer.t expcri<:i1ccd· 18 narcotic o[fenscs and arrested 29
persons. Contrasting!)' in 1967, there \-.'ere 57 such cases resulting :in the
arrest of 84 offenders. As the public bcc<J.me aware of this problem, the
requests for police personnel to appear l~fon; a variety of groups have
incre&scd sharply.
• The coinmunity acceptance of the dcpartm~11t 1 S "Youth Citizenship Training"
has established grounds for further development of this pt·ogratn. This
re.quires well trained personnel to meet the dem~nds of the secondary. phase
of the school project while aJ so affording some help tow~nds accomplishing
the aims and objectives of the corrtmunity rclaticns. fifteen-point program
which was instituted in 1966. One additional potice sergeant is requested.
• During the 1967-68 fiscal year, the Pol ice Departmt~nt amdyzed its report
ing and statistical ·l'eCOTding S)'Stem. . fn the last half Of thw fiscal year,
reports and statistics relating to parking problems. moving traffic viola
tions, and accident information ha\·e h~en coded and filed in the cowputcr.
The retrieval. and summarization uf the information contained th.erein have
made :it possible to r~-evaluate rnat1ning needs as well as manpower and
equipment assignments in a much more scientific manner. Plans have been
made to expand this data processing system to include <:rim€' statistics
. and offtt>er activit)' reporting. ·
• ·The· problem ,-,f recruitL1g, tra.i.ning, and'·m,dntaining 'the ut~iformed force
at authorized strength _has been particularly difficult during the past
seveial years. Studies are planned t0 analyze job requi rernents and to
realign duties and responsibiliti.es of an'hdniiriist:rative nature. The
objective is to assign as many of these duties as possible to c ivi 1 ian
employees and thereby make available_ more uniforiH~d officers for the
vital functions of crime prevention ah'd law enforcement.
Activity Expenditures
Services
Unifoi1!l
Inv~stigation
Total ·
t\ctual
1966-67
$146,459
617,067
.J_E,9~
$901 ,487
Budget·
1967-68
--·~--
$ 183,"443
691 ,•132
$i,026,078
Propc:>sed
1968.:.69
$ i 90,090
737 > 13:1
177 J 169 . ·--· -----· -..
$1 ;l 04 '393 .
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POLICF. DEPAkTMF.NT
Expenditures
Salaries
~Materials & Supplies
011tside Services.
Other Expenses
Inter-Fund Services
Equipme:1t
Total
Finai1ci_~
Uxpenditure Reimbursements
Service Charges
Business Licenses
Bicycle Licenses
Police Permits
Other
General Fund Revenues
Total
Personnel
Chief of Police
Assistant Chief of Polir:c
Police Captain
Police Lieutenant
Police Sergeant
Petective
Detective
Sergeant
Police $peciali5~
Police ·officer
Matron Clerk
Secretary
Stenographer-Clerk
Office Clerk II
Total
8 Verf6~ance-Statistics
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Major·crimes
· · Lesser . t;rimes I
Moving Traffic Citations
Juvenile Arrests
Monthly Majo.r Cases Investigated
·Monthly Minor cases ·investigated.
,_
Actual
1966-67 -----
$806,882
12, 104
. 3,217
12,714
63 ,•194
~07~
$901,487
$ 9,700
5,113
2,207
3,145
3,161
-~ns.l61_
$901,4'87
1
3
4
10
1
3
5
56
2
}_
2
2
90
2,244
1,160
7,466
210"'
(·9
261
Buciget
1967-68
$ 914,856
10,900
4,000
19,100
73,122
4,100
$1,026,078
$ 12,400
6,000
7,500
3,250
.3,000
9935928
$1,026,078
1
1
3
5
10
1
3
5
-o :;,_
2
1
2
2
95
2,639
1~309
13:265
841
9i
311.·
Proposed
!968-69
$ 965,737
13,600
7,650
-18,853
96,810
1 '743 --·
$1 J 104 J 393
$ 13,50\l
6,200
2,500
3,550
3,500
1,075,143
$1,104,393
1
1
_3
5
11
1
3
5
60·
2
1
2
2
97
2,850
1,500
. 15,600
.-900
116
341
* Basis for repoi-tl.ng juvenile arrest ~tatistical information 'chang-ed in-1967-68.
-------~--1961• •• ---~-----~----~---:-----~~--:--........ ~-
.. 45
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< -
Police Depc;Hm~!'lt o<i,ivities in Polo Alto hove ecrnad tne City
an enviable reputotfon fnr effedive Ia\# enforcement by mo1n~
taining o cririu! rote -well belo.,· th~ notional overage . .Active
pedestrian Sttfety programs OMually bring the City honors for
ih ed<Katio" progtams and Ia .. acddent raft'!s. -Efficiency ;,,
polite operations increined considerably recently ,.;th the addi
tion of C. h:pe·recardBr ~idofing sylf11m to speed han&li!!g of
oHicen' reporh on crimei and o~tidenh.
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ANl"1,\1. S!IELTER
Unwanted animals crr:ate the greatest share of the ,\nimhJ Shelter's 1\0rkload. ihln
dreds of requests arc received regularly by l~tter, telephone and in person for
removal from homes and streets. Placinr, many of thc:::;,c same animals in new homes
where they arc wanted is a second major function of the Shcl tcr. Special facili-
'tics are available for showing animals for sale to the public K5thout people coming
in contact with sick or injured animals. Open to the pubJ ic daily except Sundays
froJlJ II a.m. to 6 p.m., the Shelter. also provides 24-hour emergency service for
sick or injured animals, or animals in peril, \-:ith the coope·ration of the Palo
Alto llumanc Society. ·.
0
The Animal Services Division at the ShcHer enforces State and Cit:,' lar-;; rehulnt-.
i ng and protecting animals, performs animal rescues, and makes i nspect.l_ JP<:: and
investigations in cases of cruclt~ to animal~ or law violations.
Program
The present animal crematorium is old and approaching
ability. A nm\' crematorium is planned for purchase.
the necessary equipment and installation is refi ect ed
ing Maintenance Division.
. Expenditures
·.Salaries
Mat erial s & Supplies
out'side Services
Other Expenses· -I:
· Inter4und Services
.. ·Equipment
• I ' ~
Total
Pi na nc'i11g
D,epi rtpienta I Revenues
l)og -Lic~nses
Impound 3 ng Fees
Other·
Genera 1 Funr.l Revenues .
Total
Personnel
Potn1din'a st er P~undn{an · ..
Kennelman
Total
,-... ~ -'.
',1
Actual
1966-67
$37, 650
1,490
31
571
2,640
---
$42,382
$ 8, 9S.2
2,281
4,070
:?.7,019
$42;382
1
3
1
5
almost complete unscrvice
The amount of $4,500 for
in the budgci of the Build-
Budget
1967-68
$41,335
2,800
sso
680
. 2, 640
140 ------
$48,145
$ 8,000
2,000
-3,200
_E_, 945
$43,145
1
3
' ~
s
Proposed
1968-69 -----·-
$4 2 > 638
2,875
l '21 0
680
1,944
·-----
$49,.3-47
$ 8,500
:?,000
3,700
_:_~~:}_4_2_
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DEPARTMENT OF CO~tr>lliNITY,SEHV!CE$ -smtr·lARY
()csi~~ned to proinote coordination bcti\CCJJ similar activiti~s 3nd progrmns thereby
making optimum use of physical, personnel, and financial resources, this n'ew dcpart:
mcnt's nverall responsib.ility.is to effectively contril>uLe to the physical, cui-·
tuTal, mental, and personal capacity of the n!slJent;;. ;,1[ the City of PaJo·Alto.
Composed of the Library Dcpa:rtmcnt, Rccreat io11 Department, Arts Oepartment, and
Nature and Science Department, the Dq)artRent of Community Services was organ-
ized in order to ex~mine the indiYidual's needs in our conununity and 'to meet these
needs effectively and efficient ty. l t ackn01dedges tht\ distinctions bet ween physi
cal af'd social rccre<o~tion en the one hanc~ an;l, the arts on the oth(·r by separating
them into departments with equal status and priority.
Salaries
Materials & Supplies
Outside Servi::es
Other Expenses
Inter-Fund Services
Bibliographical Mat~ria!s
Equipment
Total
Financing
Departmental Revenues
Library
Recreation
Fine Arts
Natural Sciences
Expei1diture Reimburse1nent s
· GenC'ral· Fund Revenues
Total
Personnel
Director
Library Department
·Recreation Department
Arts Ocpart1r.en t .
Nature and Science Ocpartment
Total
Actual
1966-67 -----
$ 883.277
47,604
14 ,400
5, 710
' ' '
33 J 074
85.727
13,697
$1,083,489
$ 30', 632
•54,567
23,91::>
2,535
36 '95 7
-93_~~?~.
$1,083,489
76
$
~B7, 458
426,219
87 ,'461
·.132,351, ------·-.-
Hudgct
1967-68 ------
$ 969,223
65,187
21,676
6, 771
45,990
87,757
44~978
$1,241,582
$ 26,900
50,100
30,600
1,700
55,328
1;076,954
$1;241,582
$
$1
456,'102
483,495' ,,
133,522
1()$',463
Proposed
1968-69 ------
$1,033,210
67,146
2(,,527
8~246
41,638
85,082
___ , 41,575
$1,303,424
$ 28,112
63,118-
34;205
s ,0.30
41,537
-~2. 13!·,~22
84
$ 2!)1760
456 ;'010
507:,630
I29,9sa
183 ~466
$1 ,3()3,424
----~1968-69--~----------~--~~--~------~--~--------------~
·.,:..,_ .. ,---·---... -~-----·· ----------. --,r-----------------. :_.·
Rc~1·)ons 1 b i I j l i c~; --·---·~-----------..---
,·
Tht> basic rc':.pOn'>ih'il itjes of the ~!an;~.~in~ fhredor of tht• Dq.artment of (:em
munity Services will Ut' to organize the V?.riou:; functions :md activities of
the di::?<ntmcnt; to establish proper relationships and-:~ foster cooperation
and C"oordir\ationbetwccn unit~; t'o ,J~finc spccjfic objcc.ti\·es cf the. dcpart
ntcnt arid its cemp(ine'i•bs; tu as$e!-:~; t:OHJ:;;uuii..y <lllJutg,i;-;,iZiii.iun,"ti: l!el'u:> mi•i.l.v
plan a program \\hich will rM~ct these ncl.'ds; to ft}i.-,;·.\l~ate policies and proce
dure~; to mcasur<::> pcrforrnancc a!1J <'v~luatc results cf' community service programs
and to promote interaction between participating local gro•Jps.
• After the four-dcpartmu>t concept .,.;:;.s app·.·ovcd by the City Couw.::j i on March
25, 1968, thl.' rec!'uit~cnt pr0grnm· for tlw Managing Oirector. po~j~ion actively
began. The pdme qual ifLcation cf the individual will be his perspective on
the entire r;mge of cor.tmWli ty sen·ice activities.
e It is anticipated that the Managing Director :-.·ill spend the majority of his
early tenure in getting acquajnted · .. :ith hi':; 3taff, s(.!iecting the new Direc
tor of Arts and Natur·e and Science Director and beginning the implemt>ntation
0f th<:> above noted responsibi 1 it ies of the JepartmeJ~t.
• The adciition of a secretarial pvsi.tion is proposed for this office in order
to provide needed d crical assistance for the di rect•.)l' in. the performanct~ of
his responsibi 1 it l.es. id so, provisions have been made in the Equipment
account to provide for a typewriter, desks and chairs to equip the office.
Expendi tun~~
Salaries
Equipment
Total
General .Fund Revenues
Pe'(sonnel
. ~1am:iging Di r~ctor
Secretary
Total
·I
....... _-·
: ~ '
Proposed
1968-69
.$2'l, nw
980
$25,7()9
$2S; 760
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----------~----~------~------------~----·------------196~--69----~----~·
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~esponsibilitics
'·,
Ackn.md edged as one of the fi ncs t in the count r~r ,· Palo Alto's 1 i,brary system
plays an essential role in developing· the desire for continuous ec.lucatiou
throughout li fc--cducat ion con~erned with the growth and bet tennent of the
individual and his envi ronmcnt-Its b~.s ic res pons ibi 1 ity is that of coil ect ing
and nrcscrvi ng the important printed works r~lati ng tc both "educational and
leis~1re imrsui ts, and maHng them both av.a ilablc and meaningful to r~aders of
all ages, occupations, and interests.
Because. 1 ibraries have emerged as activE: participants in C01R!fluni.ty 1 ife., it .
foll0\-.'5 that the Library Hill hold a posH ion of importance j n the new Depart
ment of Community Services, directed to serve the .individual c.1Uzen of Palo
Alto and the organizo.tions to which he belongs in satisfying· the educational
and 1 ei sure time needs of the community.
. Library facilities include a Hain Lihrary serving fcading needs of all age
groups. a Children's Ubrary--unique in municipal systen1s -·--serving boy~. and
girl:: excluslvel;:, and three branch 1 ibraries serving both adults and juveniles:
Col lege Te:tr,1ce, Downtown, and Mitchell Park.
Their ohjP.ctive is to provide the fullest and most efi'ective service possible
and to stimulate public i ntercst in reading. Act ivit:i es directed toward the
realization of these goals include: Collecting and providing selected booj;s,
pamphlets, ne""spapcrs, periodicals, microfilm,. phonograph records, antl ''similar
materials; providing professional and clerical scr.rice a.'nd assistance for
library users to help them enrich their lives; establishing such necessary
l.ibrary functions as a9ministration arid supervision, book evaluation, bibl io-
. graphical processing and research,· reading and xeference guidance, and .
initiating such rules as will make all these materials and s~rvices readily,
av9ilable to the maximum number of· users. In order to more effectively pro
vide these· diverse services, the Library nepartment is divided into three .
div'is ions: .. Administration, Bibliographical Services and Readers Services.
·The Administrative Division conducts activities related to personnel, report
. ·ing, publ ic:ity7exh ibits -:.~isplays, ;and administrative activities ·reh1ted to
budgeting, progralll planning, procedures~ guidance of tf1e overall 1 ibrary pro
gran~. and cont:-acts with conurtt.fiity organizations for libra,ry service, as well
·asl iaison activities for Palo 1 AI tors Sister--City program':' . ' .
. .
·The Bibi iogra!lhicaf Service:; Division is responsible ~or the selection and·.
evaluation of books and other m:iterial s in .the Librarie$, acquisition ·of nll ·
library ~<'.terial s, preparation of. newly acqui rl:!d mate,rial s for circulation
to· users, and for the cataloging.~nd m«inter:ance of the matehals.
-·
~--~~··~~~~----1968-69----------~~~~------------------~~--~-
LI lmAllY_liEPAUT~IENT
As the public-oriented unit, the Headers Service~; Division performs. m::my functions,
·including reference and inforrnat ion services; guidance for ust.'r~ in ,r·.ee~in~ their
individual reading habits; circulat.i..on of Libr<try materials; rc~;istration of users
and handling of bills for ovcrJuc ~atcrials; providing as~istancc to civic. cultural,
recreational and educational organizations; and stimulating interest iH reading
materials through hooklist publications, schoo:l class visits ,l]~~l sp('ci.~·l event;;,
•
•
•
•
•
The proposed Library Department budget is atmost identical to the current opcr
atinz budget. Thi~. is attributable in large measure to the :~tah'ility of popula-
tion :Jnd consequent conclusion of the book updating program th<:t \,'~iS start cd
six years ago. · Jn th(' opinion of the Director of Libraries, the stock of
150,000 books is no\' at a level cons.i_~!_ent h'ith populat.i•m and nt~c de;:J.Jnds for
the City's library collection. '
Future emphasjs ldll be placed on the majntenance of the booK. collection in the
various libraries. To this end, $85,032 is proposed for bibliographical re
sources. Included is a :$IE·~ 000 appropriation to cent i nue the ~!cNaughto:i lease_;
pm,chase book contr~lct, over $63 ,OGO for book, phonorecord, and sed a 1 publ i.-·
cations, as well as $5,000 for r<>binrling <ind covering over 2,200 books.
Approximately 300 phonorecords l•i ill be acquired and catal ogucd during the ensu.J.ng
year·. The phonorccord program, which is gro1~ing each )'e~n; w'l~l bt: directed
toward rep'lacement of existing discs ~Jnd purchase of neh· pcl'formances «s re
quired. 1be coliection will be stabilized at about 2,000 discs in the next two
yea1·s •. With the expansion of the ~fi tchell Park Bra~:ch Library, estab1 ish.rnent
of a ~mall ~oTking collection of discs at this facilitv will be evaluated . ' ., .,.
The library staff \o;il'l be devoting an appreciable amount of t in;e ·to planning for
the effect.i ve use and scheduling for the move to the neh· .Jol-intmm facility.
AI though 110 new personnej are requestt.>d to staff the new 1 ibrary at' this time,
an a.d.ditional 1,352 hours of.casual assistance is requc:..:tcd at~ ccst of $2,700
. i!l orJer to provide additional shelf maintenance and. accommodat-e receiving and
boak mending requirements. The need· for. additional personnel wi11 mer:i1· st<tff
. attention durir;g,pr~parat:ion for· the 1969-70 budget.
During the next fiscal year~ this depattmcnt will bi; directwg :!lore of its
attention toward th~! implcment[!tion cf the rc~organizaUon under the Community
· Services De!Jartinent in order to utilize fully its resourl':es for the: 1 eisure time
.acU vi ties of Palo Al to 1 s res_idcnts. .
Actual Budget Proposed
Activity Expend i,tures r:. .!
1966-67 1967-h8 ] 968-69 -----------------
Admil)i st'rat ion
~ib liographi cal Seri' ices
,Readers S~rvi~es
. . (.
~;
$ 3i,l05
.. J54 1 245
252,10o
s 29,598 $ ''30 j624
160.14 0 !57,926
266., 36<1 263,06f) .
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Expend i turcs_
Salaries
Materials & Suppl ics
Outsid'! Services
Other Expenses
Inter-Funci Servi~cs
Bibliographical Res<)\.Jrc cs
Equipment
Total
Financing
Departmental Revenues
Fines
Non-Resident .. Fees
Lost Book Charges
Other
General Fund Revenues
Total
Personne.t
Director of Libraries
Librarian IV
Librarian III
Li.brariat~' II .
Librat"ian !
Library Assi-;,tant II
Library Assistant ~
Office Clerk IV
Office Clerk II
Office Clerk I
Secretary
Tot a!
Performance Statistics
Total cataloged Books
Total New Books R~ceived
Total Non-Book Resource,
Home Use Circutation
in Bui'lding Use -··Serials
R.et'erenc e I nq1i"i des
~H• Registrations
Actua 1
1966-67
$330,888
15,226
l. 61 5
782
J,253
85;727
__ _!, 967_
$437,458
s 22,960
5,435
2,208
29
_:l06,826
$B7 ,'t58
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6
3
6
9
1
3
1
1
38
149,234
. 20·, 971
83';"000
~~s, 211
1od:610
142,182
8,162
Rudgct
1967-68 -----
$345,923
16,437
1 ,376
A21
700
87,757
3,488
.$456,102
$ 20,400
5,000
1,500
429,202
$456,102
1
2
2
4
8
6
9
1
3.
1
1
38
150,000
. 21,600 .
9o,o·oq ..
--7,~0 ,000
96,000
140,000
7,900
Proposed
1968-69
$351,721
14, Tl7
1 ~ !:i49
611
700
85,082
__ 3.J_70_
$456,610
<1. 'f 21 J 612
5,000
1~500
423,498 ---
$456,610
1
2
2
4
8
6
9
1
3"
1
1
33"
1~0, 000
20,000
90,000
780 ~:iJOo ··
100,000
140,000
8tiso
w---------·------t9ss~-sg~~~~--------------~--------------------~------~
·.'·51
--------·-----·---·----·----·-----·-··-···-·····------'--~---·--------.......;..;..;.__ __ ~ ___ .....; ____ ....
I
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Polo Aho'dibrury ~v~t~in co11ti~ues to' offer ·eJ~te.Mtve
services to reodr-;i tiuoug~ouf the City from ih fiv~ .
ovtlefs'-the M~i!llibrcny,-bro;-,che~ ot College Ter-
'· ractl, Mit~hell Park ond do:,ntown; <ll'ld the Children's
· librory. A 'new bri>n<:h library ocroi~ -frori.. th~ Civit
Center wi!l be comph1tecl in 1969, fo·r impfo~ed 0nd
e1panded 'ervic& in the downtow!l ote'l. . .
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,\major unit of the: iH:~dy-crr:atc;l ikp<n't.u;~_'IH :Jf Conn:,un.ity Servic.c·s, the-i{ecrc-a
·tion Department, one of the oldcsi ir: th(~ St<ltt', h·i 11 have tho primary <t:n.-·~·s of
responsibility: Physical Rccro:1tic•n and Social i<ecreation. Th~, t~.;o operating
divisiuns, the Rccrc:.~tian: Le11te1-s Division 'liHl ti1e Special Facilitjc::; Division,
fulfl U responsibilities in both of these ~1rea~.
The lk·cn.>atit1n Centers ·DiVision ~lTO\•.i:dcs a variety of jnJoor and nutdoor progr<~m:c;
inclwJing physical, social and spe:r:ia! interest a..:tiv:itic~; prln~·ip:dly.for the
pH;-school J c 1 cmcnta ry. and. ::cconda ry <l!~C groups. The CO!lUllU!) i ty Cent(;)' J Co ll c·gc
Terrace and Do:.mto~-o·n Hecre:J:t ion Ccut.er:.:;, aleng :~·i th .school playgrounds .:1nd Ci tr
parks, constitute the· f«cilitic::;. in ,,h{ch the-di>rision condi.<c':s its programs. The
Mitchell Park lkcn~ati:::m Ccnte:r will fa...-::ilitat.e thrc; C'Xp3nsion cf social and 1f'isur0
.time prograiJls ~-.·ith such additions''~ pre-school :I<.'tivities and year-round h'cn in
formal, sccial and special act ivjt i es.
~hysical, social <Jnd special interest~ <:l.c t,;, \'it ies for <dul ts c-md s(mior :1dul ts, as
1vcll as cooniitlation an~ OJH'l'aLj on of the City-hide aq;.1atic and sports pTograms,
represent thC' major responsibilitjcs of the Spcc.ial Facilities Uivision. The
nc\,• athletic center h'ill offer expanded facilltie3 to accommodate baseball, soft
ball, soccer and othc1_· act i vc spoT ts progr<>.ms. Numerous classes and wn:i-kshops in
crafts, bridge, Liallroom, folk and sc{uarc dancing and interest a~ti\'i ties J such
as chess, coin collecting and other hobbies, will be offered at the ~·!itchell Park
Recreation Center in addition to those provided d existing fad. I itj es.
Th(.~ third division of this department, Admin~stration, proviJeg unified <~.nJ coor
dinated administrative serVices. to the ope rat irg divisions and ~ei"vcs as a liai
son betl>een other City departments, civic organizations, anJ the gemT;il public.
Together, the thtee divi~ions work in unison to ev~lluate activities and services
to provide flexible and responsive leisure time pursuits.
• Two new CU$todian posi ti(ms are rcqtu,'sted-for the for!:.f.coming f1 sc;;~.l ycHr.
The new ~-:.-creation Center Building at Mitchetl Park will be operated seven
days per week for rcguia1· ·}Jrograms and will need custodial services during
that-time·. Janitorial hork, physical arrangerfients for progra!n c:.ctivities and
mcntings, pro~cction and security of the building 1\'ill be among the rccurriug
responsibilit)es in'thc new facility. ln addition to thes~ duties at the
': Recteatioi{ ~~T}ter, the custotl.lan.s h'il.i. assume rcspor•sibiJit/ for !he previously
contracted .j.[hri torial services at the Mitchell Park B1·ahch Library.
• No p~·ovision has been made for the City 1 :.> proposed entry in the Pasadena Rose
'Parade on'January 1, 19G9. Hm\·evcr, lt is reconunended that tlw City partici
pate in this nationally famous festivity in commCJwration of Palo Alto's 75th
anniversary and the Recreation Department's 50th anniversary. If an im·itation
is received, funds wi 11 he transferred frorn-the continge!lt account to finance thiS act'ivity.
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.'! 52
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RECH.EATlO:"\' lJEPARTMXr
• In response ~o a reassessment of the City-School recreation program, conducted
by th~ City and School District effida1s 1 a uew pr~"Jgram for 1968-69 is proposed.
·rhcrc a:rc three G\:.1jor diffcn!!\ces jn the suggested elementary school playground
progrmn. First, the Sc~ool District would not participate in the financing of
the sunmer portion uf the program. Second, the City's participation in the phy
sical fitness progt·am would be diScontinued, and the schools •,..rouJd provide their
own progr<ims. Third, additional casual recreation leaders would be provided to
give more playground coverage \.;here necessary. Discussions of the proposal a:re
still ia progress bet~cen the respective parties.
• Pending the decb~on of the Council concerning the rccommen(}ations of the teenage
Advisory Commi tt~c with refc1'cncc to the Teenage Coordinating Cornmittee 1 the de
partment 1·d 11 \~C'rk \d th the existing membership of the Teenage Advisory Conunittee
and the other teen groups on the c'Jnduct ef teen programming. An allocatimt has
been made in this budg~t for the department to provide a teen lounging and game
room drop"in program for six months at the Mitchell Park Recreat1on Center. Pro
posed increases in the casual labor force of the departm(mt wi U provide new
dimensioi1::; in the Junior High ::md Senior High programs at all six s·econdary schools
and the nell' Mitchell Park Recreation Center. In anticipation of the completion
of the Baylands Athletic Center, $t,995 has heen allQcated to ~over the cost of
the leadership for the new softball leagues using the facility and f~r park atten
dants to cover rentals and other departmeat :"c;tivitH·s. ·
• A portion of the increase iH the Materials and Supplies category can be attri
buteJ to the proposed program equipment and arts aP.d craft:> materials for the
ne~ teen programs at the Mitchell Park Center, as well as a provision for the pre
sc.:hool rrogram to be conducted at that location.
• Air.ong the other reasons for the increase in the ~hteria ls and Supplies account
is an approp:riation for t\'W golf tournaments now unde1.· the supervision of the
Rec~eation Department, but for which no funds have been ~llccated in the past.
This would include supplies for the golf caurse. An allocation has been made
for the Rayland:; Afhletic Center supplies to include the initial furnishings of.
bases, base anchors, home plates,.ctc.
0 • ·p The Equipment category has increased JVer the 1957-68 fiscal year 'Principally_,
to pr.ov\de !tecessar)' equipment for the Cmi:um.mi ty Center, the new Mitchell Park
Recreation Center, ar.d the Downtown Recreation Center. Items Stich as· ·micro
phones; typewriters, and drapes fo.c the social hall at the Community Center;
chairs; record pl'ayer, public address sound system, settees, tables~· stove :and
refrigerator for the Nitchell Park facility, and stove, refrigerator and banquet
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tables for the Downtown Recreation Center have besn included. A flag pole, bike
racks, scoreboard~ portable fencing, and bleacher units are among the items~of
equipment proposed in this budget for the Baylimds Athletic Center.
•,
\
Actual
T _Activit;: Ex_penditures
Budge_t Proposed
1966-67 1967-68 1968-69
·Administration
-Special Facilities (Includes Pools)
Recreatlon Centers
Total -'
$118,135
128,749
179,335
$426~219
$121~533 '$141,247
153;757 ·IS8,U2 .· _:::_ ·, ~
208,205 208!271
$·!83 ,495 $507,630·
L---------~-----19S~A69.-----------------------------------~--~~--~----------.-.·.
53
I
A C",a.riel'l a.f p!a.ygrout~d <Jo1d recreotic.nol
facilities C.r., at th~ !i.ecreoliori Oeporl·
ment's disposal in p!ann;ng· programs cf
phys;cal ancl social recrecfion for a!l Palo
Alto cifi1e11S. The Department's program
ond fac.!;)i ;s rece!ltly_eorned i~ one of the
top -fou~ -hatlc.not "~~eUence aw::Jtds prlf
sentecl b)' the Sporh Fc-undolion, hie.
.... _, ..
.. '~.
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·,
Exgcnd iturcs
Sa 1 ari cs
Materials & Supplies
Outside Services
Other Expenses
fnter-Fuud Services
EquipmEnt
Total
_Financing
Uepartmcntal Revenues:
Admissions
RegiS ti'a t i C'HS
Rentals
Other
Expenditure Reimbursement
General Fund Revenues
Total
Personnel
Superintendent of Recreation
Assistant Superintendent of Recreation ·
Supervising Recreation Director ·
Special Recreation Supervisor
Recreation Supcrvisl)r II ·
Recreation SupervJ.snt · I
Secr~tary
Stene Clerk
Office Clerk IV
Office Clerk i I
Retept ionist Clerk·
Chief Custi::idi.im
· "Cus tcYd ian
·~
Total
-...•
Actu:Jl
1966-67
$378,369
17,583
. 9,002
1' 536
14) 956
4. 7_7]__' .
$426' 219
$ 23,222
21 > 992
u > 157
3,196
32,019
339,633
$426,219
1
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2
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4
4
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m:CP.b\T\(;~ llLI'ART~lENT
l.ludget
1967-68
~421,245
21,700
13' 200
J , (>2 5
14,490
_ _;,_~ t··, 235
$483,495
$ 23,700
19,200
5 J 100
2~100
·l8 J 969
384,426
$483,495
1
l
2
2
4
3
1
1
1
2
1
]
3
.23
Proposed
1%8-6!(
$437,391
23,919
13:6U
. ~PS 1 ' '.
1 S,,l98
---~23_i
$507 > 630
$ 28,250
23,800
7,100
3,968
35,458
409,054
$:JG7 ,630
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54
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55
Responsibilities ----------------··
-The Arts Department, another of the four major units of the IJcpaTtrrent of Com
munit)' Scrv;ces, is a lo~~ical outgro\.;th and expansion of the existing Cultural
:\rt:s Divi sicn, an exp;msion necessitate{\ b:-the growing demands of the public
for more extensive cultural arts activjties.
A Pcrfonning Arts Division \viE include the Community Theatre a11d Children's
Theatre with thc}r varied activities :md professional productions, as well as
other music, drama and dane ing prograr.1s.
A new perspective in leisure'time services will be added with the formation of the
Fine Arts Division. This division will offer progtams in the fields of painting,
·drawing. sc_u1pture, poetry and fine ~rafts.
Creation of: the· Arts Departmt::•n( offers the City an opportunity to develop and
maintain a great<:r appreciation of the arts, to conceive ·worthwhile and reward
ing program:-;, invoiving its citiz~;>ns in a manner Hhich will eridch their lives,
and to. enccudge and t0fine the skill:> ar.d talt>nts of individuals who participate.
• The initial budget for the Fine Arts Di\'i$ion of this newly created depart-
ment has been developed to place emph<lSis on three areas of art resources not
heretofore supported in any subsUmt ial measure hy Cit~· funds or efforts. These
include music arts, dance a~~s, and film arts. Its dcveiopment will be gradual
·in an attempt to detennin~' and explore community r.ecds and respon:;es to pro
pose.'(\. progr~ms. The sum of $2,700 has been <tlloc:ated for contractual services
to provide .for the services of artists, sper!};<.;..;, jurors;· an.:! panelists in the
presentation of concerts, public arts events, v;~rk shop.demonstrations, and the
allied promotional program to encourage particil)ation. Funds have been 'provided
for roya !tics and rentals in order to prodde short fUm features for showings
at,.Jhe Community Theatre and Mitcfiell Park Ren:eation Cf:ntet, as well as for
concert events.
-.
t The most significant increase 'in this departmei'lt 's budget is in the area Uf
Salaries. Although there is no proposed increase in t·egulnr pef.som1el, a sub
s_t ~ntial new investment in casual salary costs 1 s proposed. This would· include
provisions for a paid box off:lce·assistant on pcrform2ncc nights. In the pa~t.
this job was handled by supervlseJ 'volunteers. Also int?luded is an orchestra
director for a musical production in Dt~cember, an-experimental: drama lab;· a be
gi nne1't s modern dance class in the Mitchell. Park Recreation Center ,i~,-dramatic
or ·play redding class for senior adu'lts at this center' secretarial -~etvic~s
for the Arts Dir.ecto1·, new acting classes for the Chlidten 1 3 Thea~I'~·s and other
new ·programs ·at Mitchell Park, as well as new emphasis on the May Fete Pageant.
. . -
• Fiscal yea'r 1968"-69 represents the thit·d phase gf the. fiv~--phase program to up
grad.\'! the ·coinmuliity Theatre. Although-col)sisifng 'of. substantially less in terms
()f financial commi-tment, :fm1ds have been prov-ided in the E!fJipment .category for
additiomi.l co•Jnterwcighis, a. sewing machine,· 3nd conYponents of the :>t.age light
.ing syste111. 'thelotal:amount of·$7,650has beeri provided for this year's phase"
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(o:;m.Mu.1it't lhea'tre, Childre,.·s H.eoh~ and .;If fine
. orh o"d pedorming ad, "divili~t '?OI1lore<l by Polo
A':" are guided b·i the Arh D~p.:.rtm6nt cf the newiy
f<>rmEd D<>~'ortm.;r,f of Ct>mmunity Servic~>. Its oc·
tivities ;~elude ~he produdion of siege play• ond
music'Jh ior oii ages .
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of the progra111. An 3dditional appropriation has been made in the RuilJing
Na intenancc Division of the DcpartF:-~ent of Admi ni st ration for the fj re
sprinkler system in the storage loft of t.he Community Theatre. Beginni11g
a recovering pi;ogram for its 136 seats and rcpiacing thc.fiTe damaged cyclo
ramt!, account for the major portion of the $1,416 all-:Jcate:d for equipment ··
in the Children's Thcatr~.
Actual Budget Proposed
1966-·67 1967-68 1968-69 __ ....._._.. ____ . ------
Exr::..nd i turcs . -------·
~
Salaries
Materials &.Supplies
Outside Serdces
Other Expenses
Inter-FunG Services
' --.
Equipment
Total
Departmental Revenues:
Admissions
Registrations
Rentals
Expenditure Reimbursement
· General Fund Revenues
Total
Personnel
Arts flitector
Supervising Fine Arts Director
fheatre·oirector
Assistant fo the Theatre' 'oirector
Tutal
. -~ --'--
$7<1.,884
6,030
1,234
2, 854
716
5,743
$87,461
$20,533
1, 555
1,825
632..54~
$87,461
1
2
5
8
$ 93,272
6' soo .. ·
"j i 200
3,350
300
28,900
$133.522
$ 27;000
1,200
2,400
1 J 176
_101, 74~
$133,522
1
2
5
8
$102,642
7,850
5,565
4,250
300
__ 9,351_
Sl29,958
$ 29~395
2,910
1 J 900
859
~.894
$129.958
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__ ..;__....,.... __ ~~_. __ ..;._ ___ ..,_. __________ 1968 -·69 --..:....u-..------J
56
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NA'I1JRE i\ND SCI E~\CE DEP/\RThiENT
!:c_::__po n ~-i 1~ i 1_!_~-i~_:;-
Physicai and natur.al science JHO!!rams ..:-urcently conducted or planned-for the._Junior
r•:UseUJn, ~-fitchcll P:n·k Rccrcat!cn Ccntet and n('\•' int~rprctivc centers will be com-
bined under the direction of tht• nel,. Nature anJ Science Departm~nt --a unit of the
Department ofCommunity Servicr:s -'-to provide the best us(' of resour-ces available
and nm; opportun ·l ties for· innovative progra!ils.
Operation of th(; popular Foothills Park, visited by more than 200,0(10 people an
nually, h'i li become another rcspQnS ibil ity of the ney; department. The park opera-
t ion will be transferrc~l fr-o:n ·'the Dcpartm<mt of Public Works and Engineering, which
has directed the r~nl:'s grO\,•th and dcvel0prncnt since its opening in !965.
Construction of t·~;o n<Jture jntcrpxeti•:e centers, O!le in the Foothills and the ~ther
in the Baylands, Hill mark the bcghming of ~xte11sivc public prograns on the natural
\-lildl ifc, yjlantJ i fc ;md topography in C3Ch area. Operat}tin of the ccnter·s ""-one a
conversion of the present hcadqua,rtcrs in Foothills Park <1nd the other a new struc
ture extending lnto. the Bayland waters near the Palo Alto Yacht Hai·bor will ai'so
come under the jurisdiction of the Nature and Sc icmcc D<Jpartrncnt.
UniteJ under a di"iector and st<iff, t;.,e departmentai prograntS wiU offer new' vistas
of opportunity for th·:> -~ducation and enl i.ghtemncnt of Palo Alto citizens in the fields
of natural and.physical s<:ience.
Program ~---.;.>; __ _
• The nt:'w director and his staff will have the major responsibility of reor
ganizing the department in order to cOJ1tinue •:h.j existing level of service, while
relocating and adjusflng to ney; enviroP~'llcnts. In 1968-69 this deopartment will
provide neh' programs at the Junior ~ktseum, MLchell Park Recreation C~nte;r, and
th'O new j nternrctive centers. . .
• ·.' Pursuant .to the formation of the ComfiiU!lity Services Department, all financial
•
and. personnel resources prc\•iously shown under the Foothill's Division of the Pub-
1 ic Norks Department, have been relocate-d under tb; Nature and _Sd.ence Department.
In addition, one additional Nature and Science -Special i~t (previously Recrea--,
fion Specialist) has been added. The position .has been budgeted for six months
of the forthcc-rriing fiscal year, ai1d his duties will inClude the coordination and
execution of interpret i.ve programs, preparation of. exhibits and displays at the
i1\te1~pretive centers. Other responsibiliti,::s ~>'ill ind\iJe research and prepaia~
ticn of written interpretive mati.\rial, insthtt;.tion of classes at. the eianeit"tary· .
through adu) t levels, and supervising proj e~ts. and 1~esearch t.inrlertaken· by _juni0}:'
and senio1· high school students.
No major increase in the casual salary appro-,ri~ti on, is anticipated. The budget,
however, docs include (.lrovisions for continuatio-p of the animal care pto·gr3Jll~.
art classes, scienc-:o;:cla$ses~·.et~. at the Junio:r: Museum and contiriuat.ion of the
summer youth' project' cond.Licted. d-u!-ing thl(~,sUinmer school· 'vacat :ion ·at Foothills Park.
To ac-complish the l~t'ter, $Ir,OOO is P.roposed. Participants -in.this pwjec;t pro-: ·
vi de a st~bstantial imoun.t of ?.id :to the staff in the": construction of. patk 'trails,
~icnit areas, and tither facillti~s.
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The new·y created Nohmt and Sc.ienc~s Oeporfmenf, of the
Oeporlment of (o!Tlnt~nity ServicP.s, e.·ncompanes many areas of
\~terest f.> P<:llci· Altens, intluding the 1,400-atre Foothills Po~··
Newed •>ttracfion for tile porl's·100,0oo annual ,..;.;tors is the
Visto Hi!. o~erlook, with ifs concrete com panes and spy·gb.ses
for ,..je.,..;ng 6oy Area po!nh of interest. Soon tc. he completed
is t~~ conver~ion of tl.e prP.senf ranger headquarters into o no· ·
ture interprefi•e cero!er with e•hihit~·and o lecture auditorium.
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•
•
As the 1 ist of }H.'·rs0mwl in this dcpartm-'::nt i ndicatcs, t!11~ 1\s:,i::.t;t.nt ·supr::r·
vising Park l~an.ser pos1t.ion at Fo0thills P1rk has bN.'n rer:L1ssifietl to Chief
Park-Hanger.
A substantial investment in equipment i.s l'CI~OI:lmc·ndcd in ordC"r to i!~p\einc,nt pro
granwing at the Junior Museum, 1'-!itchcll Park, :1nd th~ BaylanJ~; Intcqn·ctive
Center. The amount of $4,000 has been alloc?.tPd t\n cquirrncnt in the Jun1or
Museum. This includes storage c<1binets, shol\cas~:-s, Sl'tt:ccs, enamel drying kiln,
dryinf! T<iCks, ;:hairs and tables. The J::n~.est singie pro1'osed investment t•f the
$5,000 appropriation for ~iitchcll Pa~·k \\'ill be a $2,700 g::ts fired ki.Jn. Other
items of cq!lipment inclutlc a potter's wheeJ, tabh~s. chairs, damp cabinet fvr
cl<Iy, and a.small cninneling kiln. /\wong the _i.tcms of equipment for the Baylands
Interpretive Center's $2,500 apprbpriation arc settees, ciuh chairs and cabinets.
Ar;tual
~966-67
gudgct
. 1967-68
Proposed
1968--69
E.xpendi tu res
Salaries
Materials & Supplies
---.__..,... Outside Sep}ices
Other Expenses
Inter·' Fund Services
Equipment
Total
Departmenta 1 Revenues:
Registrations
Expenditure Reimbursement
General fund Revenues
Total
Per:c;onnel
Nature .& Science Director
Supend sing Par~. Ranger
Director Junior ,.luse:um
. Nature & Science Specialist
AssiSt~nt Supervising Park Ranger
Chief Park Ranger ~-
P<irk ·Ranger-Il .. n
Park Ranger 1 ',·. _.,·;
Total
s 103, 136
8, 7f}S
2, 549
S:J8
16, 149
1,214 -------
$132,351
"' -~ 2, 53:·
4,938
124 87b ___ ._ ... _
$132,351
l
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8
$108,783
20,550
·:), 900
1,375
30,500
1,355
~163,463
s 1,700
5,1&3
_261,580
$168) 46.3
1
1
3
1
2
2
io
Sll6,f176
20.600
5,800
l ,4] 0
25' 14 0
~-!3,840
$183,·166
$ 5) 0:\0
5, 220
.... !2~2..~ 16
.$18.3,466
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NON-llEP!\KH·1Ei\'TAL EXPEND[ TUHES
This section o( ihc budget dc~ls Kith appropriations for expenditures of a general
natur·c which rue r1ot assodatert d irccU y with any particular dcpa1·tment. of th~-City:
• Ta:xes and Hcnts: The n~ccssity t0 rent office space for sc\'Cral ·Jf the City 1 s
dcpartJ!l'ents-wrll continue through 196S-C.9 at ah ant idpated cost of $ n ,990.
Pt>nding t.hc results of litigation betHecn tlw City and County, rents and taxes
for El Camino Park and adjacent propci'tics leased from Stanfo·rd University will
require an outlay' of $67,800. 'rne sum of SS, 200 has been included to pay taxes
on f.ity-owned baylands that li(· in S::m 7-hteo County. All inaterial.s. supplies
and eqaipmcut purchased by the City arc subject to the State Sales and Use Tax
for which $20,000 has been estim:ttcd for this purpose.
• Emo.ioyee Retirement: The City's contribution to the State Eni.ploycr:'s Retirement -.!>·----System is computed on a rate: applied to total regular salaries piid, This rate
is revised {'Very t\\O ye;us following an actuarial study. Sinre .July 1 1 1967,
the rates fox Palo Alto have bt.'cn H:.8P< for public safety employees and 9.874%
foi· all others \dth an expected total cost in 1968-69 of $6S0,,19!J.
• Insurance: The City's insuranc~: program .is preJi.::tcd to require $295,824 for
all--ro":C.i·\'!c. Of $140,200 allocated for Liability insurance, .)60,000 is included
for the contribution to the City's Workman 1 s Compensation Self~Jrtsura~ce tund.
The rising cost of medical care is reflected in tho incre3sea amount of $125,800
requested for the employet~ 's medical plan.
o ~Ol.:!.l_£~1'-':.~~.L.. Members~; Based upon the exper.\ence of previous years,
~,100 is :included in this btt~get to '_}ay the City 1 s membership in suc:h organiza
tions as the Association of Bay Area Governments, League of Califorriia Cities,
U.S. Conference of Mayors, NaUona1 League o.f Cities, Santa Clara County Inter
City Council, etc. Also included is an e5tim:tte of $12,000 to pay the costs of
Councilmen and Plan."1in~ Commissioners attending meetings of these:·· gToups s and to
provide the Mayor and Vice ~fayor with a monthly expense allowance of $150 and
$100 respectively. . · ·
o foiTJllunity Benefits: The amouhto.($95,000 shown for the BusSubsidy represents
a continuation of the present contn.ct with Peninsu1 a Transit Lines. The cost
of a~;inistering the contract js estimated to be about $10,000. Although not
separately identified, it·. is included in the PubJ ic Horks and CentTa~ Garage
budgets. It should also be.notcd that't:he budget does not include any provision
for,.funding the replacement of the City-mvned bus fleets because no policy
·commitments on the subsidy are made beyond o~e year. Pending· the submittal of
•
•
. a fonnal. request froin the Chamber· of Commen:e, $6,000 has been designated for
this expense. An apptop:tiatioi1 of $2,500 has been e:i.llocated for the annual
fire-works display. in addit'ion to $7,000 for the Human l{elat ions Council, · Addi
tional funds in the amount of $3,000 are fn''the City' Clerkrs budget for seer~-.
tarial assistaficc.
Continllent Account_: An amcunt of $400,000, :.<.pproximately five pe-reent of total
General Fund appropriations, is rccom.r,,ended for ·this account ''to provide finaT1cfng ·
for additional salaries, materials, services orequipment for programs or' itans
t~le heed~ ~6': \oihich ·are presently classed as contingent or that await rno"re· pte..;:
c1se def1n1t1on. . . · · · · ' .
Expenditures Transferred: Thi:-; r.:epresents tha(:~b!"tibn of ·:retir.dtncrit a~d insur
ance expense incurred ·due. to utility operations. In l?68.r6~t"they ·ate est .!mate&
to·be $123,600 and $85,776.respectively, leaving $1,407,24.8 to be financed bv
Gerfern.l Fund Revenu~s . · · ·
I ~~·-·-------~1968-69-~'---~----~-~-~-~~~~-~---~--
59
. ~-'.
<.'
Rents'
Property Taxes
Sales and Use Taxes
Employees' Retirement
Insl.trancc
Physical Loss
Financial Loss
Liatili ty
Employee Life and ~tcdica1 Pian
Council and Commission Expenses
Organization Memberships
Community Benefjts
Chambt:r of Commerce
Four.th of JDly Display
Bus -Subsidy
Human Relations Council
Car Pool (City Hall)
Miscellaneous Experises
' (:,
Contingent Acc<nmt.
Less Transfers Authorized
Total
finaE_cing
Expenditures Transferred to
Other Funds
Retirement
Insurance'
General Fund Revenues
·Total'
$
,\('tua 1
l9bh-67
s j '2-li
32,7·lb
21,5~;} -----r us, 5H
,\39, H9
~}' 2 8,1
6,674
121 , lOS
___ 97 ,888
234,~51
13,116
3';2i 2
7,666
2,~(17
103,7<--
4'11
1.14,525
\;·
14,298
10,517
368,259
$1,303,::;7]
S5,200
65,424
l, 152,9,17 --
$1,303,571
·' -~
Huu ~~ct
1967 -(,t;
61,180
35,000
20,000
--~----~-...
116,180
63! '86l'
11,385
'7 "-""'\ l'"' .),~L.>
127,030
108 ,_~Q2.
250,540
10,000
3,000
8,000
2,000
86,800
10 ,002_
106~800
15,576
13,300
400,000
(11 ~.oo~
$1;436,253
92,640
.66,900
__!..!..276, 71~
$1,436,253
s
Propasc~
19()8-(}9
(•S ,000
31,000
20 ,00!~
116 s 000
658,496
22' 32t}
7,500
140,200
_____ !_2 s 2_~2.9.
2~1 5 '824
12,000
4,100
6,000
2,500
95,000
7,000
110. soo
l:i,l04
l4 ,600
400,000
<::l,6i6,624
123,600
85,776
1,407,248
~1,616,624
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CAPITAL IMPROVEMENT
AND-GAS TAX-FUNDS
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CIVIC CENTER PROGRESS
Co'l~trvdion of t1 new ·center for
municipal government in Palo Alto
beg'an in Mi;;f.:h 1968, marking 1he
start of the City's most ombitiou~
capital improvement fund project in
race.nt yea~s. Its blotk-sqvare site
will house oil eig~t-&tory tower for
.administrative offices, new City
Council Chambers, u new Public
S9fety headquarters and a three
level underground por~ing garoge.
Centralizing City office~ from the
present crowded City Hall at 1313
Newell Road, the City Annex at 445
Sherman St., the Fire Oeporlment
Administrative Headquarter~, at
210 California Avenue and the P~
lke Department Headql!arters at
450 Br1ant Street ..... m greatly in
.:r~ase offidency, economy and ef
fectiveness in municipal operotions
and public: $ervice in Palo Alto ,for
decades to come.
'··
-----·--------,
This modernistic hig,-rhe sfrudvre de
signed by ochifed Edward Durell Stone
;, risi!'lg from the form~r site of the down
to"'n brant~ library of Bryonf ond Ramona
· Str~ets a'~d Hemilto11 a11d Forest Avenues.
Construction is iap<'ded •o be tomplet•d
by December l969.
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CAPITAL U1PHOV!:~IENT j-:UNIJ
~?pita 1 lmprovemr:nt Fund
The Capital Improvement Fund •rws cstabl ished to fi nancc general govc-,_·nment
capital iwprO\'C'IIIents on a pay-as-you-go basis. The fund is support cd by the
rcma inder of sal cs tax revenues not required to balar•ce the Gem era l Fund
Opera:ting Budget. Jn I968-69, the fund js expected to accumulate $1,083,000
representing S2.6 percent of estimated State-collected Sale::> Tax Revenues.
The purpose of s cpa tat ing capital improvement cxpendi tures from the Genc'ral
fund is twofold: (l) to commit at 1 east a part of current revenues to major
physical facilities and (2) .to provide a means of ca-rrying forwurd appropria
tions made for capi tai improvement projects. Unl j ke General Fund appropria
tions \\h:i.ch lapse at the end of each fiscal year, capital appropriations
logically continue in effect until a project is completed. Projects financed
from bond proceeds arc separately funded in accordance 1dth State and municipal
law .
Capital Improvement Prograni
The proj ~ct appropriations recommended for 1968-69 implement the fi r~t year
of the 1968-73 Capital Improvement Program '"hich is submitted annually to
the City Cotmcil tmder separate cover. The Capital Improvement Program is a
comprehensive listing and description along with esti1nated costs of the planned
capital facilities which are necessary to carry out various municipal services.
It is a_n expression of physical plans in terms of their financial requirements
proj ccted on ,a five-year bas is. The Program is up-dated annually to reflect
curreitt outlook and condHions and is re-submitted to the City Conncil and
Planning Commission for their evaluation and adopti9,n as· a policy gu:i del ine.
Recotmlended
General government: _capital improvements totalling over $9 ,ooo ,ooo are clirrent ly
under appropt'iation :(1967-68). They range from over four mill jon for the nc'\'i
Civic Center~ one af!(l.one-'-fourth million for storm drain improvements, $170,500
for the Mitchell tiark'Library expansion to $10,000 for Stage II (training
facility) construd:/ion at the Municipal Service Cent: .:'. Additional appropriations
totall.ing $1, 188, ~50 'al'e reconunended for 1968-69. Important aJllong these· are
· $400,000 -for downtown parks, $280, 000 for the -Doh'Titown Library and Recreat :i_on
Cenfer, ·$&,ti'._ooo ·for neighborhood parks in the Foothills area and $100,000 to
reloc~li:e tl{~ Anirrial Shelter. Includr:d also is $150,000 for the training facility
··at the Municip~i Service Center.
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·.'
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1-
Admi ni :~ tra t ion
~~~o j cc t !\o •
I
I Municipal· Service Center
-Stage IT Tt~ining
(Bay lands)
facility 68-0I
C ivi~ Center · · . 65-06
Public Saf:~_t:L_
Fire Station Site
(Lower FoothiJ 1 s)
Fire Trucks: Rescue-Sal vagc
P'umpeT
Pumpci~-><orest ry
Animal Shel tcr Relocation
Libraries
Dcn~ntnwn Library t~
Recrt''at ion Center
66-17
66-68
66-31
67 -~')9
67-0S
Mitchd 1 Park Library Expa1\sion
~Streets~_ & S!_~2.. Drai!~~
E
~Old Trace Road (City's Share)
T Stonn Drains Improvemt>nt
I -Sta&c I· ~ Miscellane~us Streets (City's
Bayshore Ftontage Road . 3 Catch Baslri Reconstntetion
()
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64-04
66-10
Share)
Appropdat ed Proposed
-1967-6.~8 __ 1968-69
$ 10,000
4,330,837
4,340,837
20~000
32~000
38 .. 000
40,000
314,500
170,500
485,000
so.ooo
·1 ~ 267 .ooo
$ 150,000
1 50;000
280,000
14 ,00(' ..
27,000
25,090
10,000 ..
$ 76,000
Total
Proposed
~Hopd at, i 01::_
$ !60 ,000
4,.330~837
4,490;837
20,000
32,000
38,000
40,000
__ 1_00,000
230, ooo·
594,500
170,500
765,000
·,_ :~·
64,000
1,267 ~000
·21 ;ooo
2s, obo
.·· .·Io~oOQ,. ·
,-ti"( X .. ~.·~ 1, 3 .. _ j vO(l
[_ • •• '; u n u •• ~.,~ .. ..:...·-~'------'---~-.;_·-_--_ ____..___-"_-~----.,..·--_-,...·_-_-.,-.;..__ :_;·-}.~ ............ ----·-···-
-·62 rl. •..
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I
Appropriated P~.-oposcd
~!~j2:'_~t -~?._:_.-___ !_~~7 -68 _______ ~-?-~~.::_69 -
Totul
Pl'oposc>d
Aopronriatiot< _....._ __ __;r__~--------
Parks & Recreation
----------~---·
Baylands Athletic CC'ntct
-Stage I ·
Bay lands Interpret ivc C{'Ht cr
Juana Briones Park
Community Center Jmprovem~nt ..
-Stage I (Patio)
-Stage II
Downtown Park Improverr.('nt
Foothills Park -Improvement
-A~sessment
Golf Course ·Chibhouse
·Herbert Hoover Park Addition
.Junior Museum Ex paris io f!
J. Pearce Hitchel J Park
-Recreation Center
-l~ilbur Court-.;
Rinconada Park Addition
.John n etcher Byxbee Recreation
Area Improvement
Neighbodwcid Park
-· FoothUls Area
Renovation 131 3 Newell l{oad
Rinconada Pool Improvement
Fu,nd Balance Juiy 1, 19<?8
Less 1968:.69'Appropriat1ons
66-18
66-19
65-02
GS-10
66-12
63-09
64-08
66-16
66-15
66-21
66-11
\otal
Add Transfer from General Fond (Page 4.)
Estim~ted fund Balance Jlme 30, 1969 ·
~ ' 300,000
115 .ooo
375,000
20,000
300,000
850,000
125~000
225,000
300,000
25,QOO
175;00(}
$2,810,000
s
42,000
5,000
400,000
9,850
5,000
5,000
¢: y 300 ,1)00 1 157,000
375,000
20~000
5,000
700,000
850,000
9,850
5,000
i25' 000
225 ,coo
300,000
25,000
17S~OOO
5,000
so,ooo
30,000
6,000
s-58z;8so-$
so ,ooo·
.30 ,OOG
6,000
3,392, 850 ~
£
$1,18S,RSO
542,822
(1,183,850)
1,083,489 s --m-:-4 61 -
.51 0, 2 71 , 68 7 R
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This fund i.:-; establ ishc'<.i in comul iance 1dth Scrt i<Jn~ 2107 and 2106 oi the
California Street~· and Ji.iglnwys' Code to account for tlw City's share of tlic
State-collected tax on gasoline sales.
Section 2107
-~---·--.....__-~;___-.
Taxes co11 cct ed for C1 t it.1s l.lHdcr Section 2107 (~ 725f per gallon) arc allocated
monthly on the basis of City population. Revenue from this soui·ce for 1963-69
is estimated at $213,000. State law permits sixty percent ($133,800) to be
expended for maintenance of any City street. In addition, a fixed a-rnourit of
$7,500 is all01oed for street engi rwering. The balance of the a] location
($141,300) is restdcted to construction or i!i1pTovement of the State··<!pproved
"S~lect System" of City streets.
Section 2106
In 1964 th~ tax on gasoline sill es W:!S increased, with an additional 1.04¢ per
gallon designated for Citjes and Counties. Revenue raised under Section 2106
is first allocat(.-d to the Counties on the basis of vehicle registration and
then is further apportioned within each County between incorporated and un
incorporRtcd areas. in proportion to their relative assessed valuations. Funds
so apportioned to Cities are then divided according to their respective popula
tions.
Section 2106 revenue for 1968-69 is estimated at $227,000. In contrast to
Section 2107, all. of this revenue rr:.ust be expended on the 11Sel cct System".
o Pi·oceeds from both sourc~s may be accumulated over a period of time in order
P to finance large scale 11Select System" projects.
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I N 1968-69 Select S}•ste~propri.Hions
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'A total of$440,000 of "Select System11 improvem~nts is 1~ecommended for 1968-69.
These proj f.:cts, detailed in the '1968-"73 Capital Improvem~nt Program, include
an acl.ditional $200,000 for the widening of El Camino Real, $200,000. for.con
tinuatiou of the "Select System" reconstruction program, and $3~';ooo. for do"-'fl
town traffic loop improvements and $5,000 for traffic lane markers. '
Sctc..~l..'t. Systt:tn
St reet lmj2.!_0Veli!C"Ht ~;
-·------~-..---~-.. ~--~~.----
Bayshore: iEmb;"l.n:adc 1'0-
0vercrossi.ng
East Bayshorc/Er;,hurddcro
Slgnals
Hayshorc/San Antonio
Interchange
El Carr.ino Widening-Al:quisition
Select System-Reconstruction
Select Systcm--Rcc:on~tn.1ct.i.on
Dmmto·.m Loop-Impl'OVCJ>~ents
Traffic LaJ1e ~lad~ers
Project
6S ~o3
(l(~-14
M-Ol
67-01
Fun:J Balance
(Ustimated) July 1, 1968 -·-------------
Add 1968-69 1\pportiomnent (Estimated):
. Section 2107
'Section 2106
Less Expenditures for:
Stteet engineering
Street maintenante
Sub-total (Page 5)
-·-·-~-____ .;; __
::: bd., soo
2B,700
21),000
880,000
258,066
200,GOO
3S,OOO
5 000 ·-----'--
$1,588,266
1968-69 Appropriations (Reconiohended)
,,_,
F_und Bal a nee
(Estimated) .June 30-!_j9~~.
Appr0pri at;cd
I967-6B
28' 700
20,000
6RO,OOD
258,066
------
$1,148,266
$ 223,000
227,0!)0
/,500
--~3~L~wo_
:<ccommcndcli
1968-(J9
2<JO, OOG
200,000
3S,OOO
____ j_r l)(l~
c: 440,000 ~·
$ 1S8,323
.$ 450,000
(141 ,300)
_{440,00Ql
s 27 ,on
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65
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UTILITIES AND
CENTRAL GARAGE FUNDS
•
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AVERAGE MONTHLY· UTILITY-BILLING
IN PALO. ALTO AND
FOR A SINGLE-FAMILY RESIDENCE
THREE NEARBY SELECTED CITIES.
SEWER
ReFUSE
YIATER
ELECTRIC
GAS
:;
DOLLARS
I
27.07
_" .~·~ .. ·~·:~·,·-=:: •. ·
-: __ : ~}-~~~~~~
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?~~~~ ~ :-~-i)~~;~~~
_.,_ . -<;_._·:_~::-;'-"
ll
PALO Al"tO
.,·
'·
29.16
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CITY X
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~0.47 · ... r-.~
._3.55
"I .-
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-. crrv· v CITY Z
-·.NOTE:
Utility costs odj:.!steo for tevel~ ·of
services comporo!Jle to Palo Alto's.
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UTI L JTrf:S HJNDS --GHiERAL C\H~S !DER!\TIONS
A sepaTate fund is
Water, Gas, Sewer,
states in na rt:
maintained for e:lch of the CHy-otmt:d uti litjcs sy:;tems:·
Electric and Refuse as provjdcd by ":he City Charter \O:hich
.·' . '
.The Council shall cstabl ish rates for all revenue-prcd~tcing
utilities mvned, controlle!l oroperatcd by-the City.
The revenue of each pub 1 ic uti i ity shal_! be kept in a separate
fund .... and shall be used for the purposes and in the order
-as follows:
For the payment of opcratjng and maintenance
expense
For payment of bonded debt and intt~rest i ~::lP:red for
constructjori or acquisHion of such utilit}·
f-or capital expenditures of such utij ity ... ,
For the annual -~ayment into a reserve fund available
for use by the utility only for replacements or
emergency repairs after special appropriation
by the Council ....
, 1be remainder shall be' paid into the General Fund •.•.
The budgets for these funds are fonnul o.ted _on obje'ct expenditure class i fiC-a.:.
tions similar to those used in the General Fund bud_get. This v~-rmits expenses
such as salaries, to be measured on a City~wide,basis 'and also makes possible
a uniform systan of expenditure control. The proFosed Utili ties Funds budgets
are als9 sup-plemented \dth a statement which reficcts the disposition of
estimated· revenues as required by the above prQvisions of. the Charter.
";·,
The Municipal Utiilties are not onl{ self-supporting,; but a,_;~ also depended
upon to c~rty a_s1gnificant shaTe of general government expel'~se. The system
-of accounting for utilities, in addition' t~ _showing budg~tary comp! iance, fs
also maJntained on a profit o.nd loss basis:confoTT!ling to the system of accounts
prescribed by the Federal Power-Commission. 11lis means that .revenues are
accrued t:!-nd matched with expenses and _the cost of replacements rtnd additions
to fTxed 'assets are· capitalized and depl'ec:iated. All costs (including
serv·ices to the General Fund) are e,;-entually recovered through the Council-
establ i"shcd·· rates. I >
------· ·-·-:---·----·· :--~ -;-_.~ -·------
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The primal'r responsibility of the Ocpartf.t~nt oLI\';:!tt)r-Gas-So:cr· is to ~ffcctin=ly
admini~t~t, pltin, construct, operate and maintain ~h6 p~ysical facilit!6s of the
three utilities and to prcv1de the residents of Palo Alto sufficient quantities
i)f competitively p~iccd Kater and gas, ari~ efficient sewer s~rviccs.
!_lrogram
• The most significant program to· affect this department in the future will be
the proposed consolidated sewage treatment facll i ty. The contractua I arrange
ments with Los Altos and :-.louP.tain View, as \'lell as financial commitments of
all parties, arc presently being reviewed. This joint prQgram will be one of
the most· noteh·orthy regional ventures in the area. At the sarne time, the fa
cility will provide dtfi~ient economical service to th~ residents. Construc
tion of the approximately $10 mill ion consolidated facility should begin d•lri ng
1968-69. .
., e, _ T.,.m :rcclcnsifications arc proposed for this department. One is fr.om Mainten
anccman to Se\>'age Plant Operator. This is to accowmodatc the added responsi
bility of operation and !r~aintc·nance of the two new pumping stations, as \iell
as increasing mm1hour requirements at the treatment plant. The other rcc1as
;~.:_;:__:;;.._.:,,., ~---:'r.--:-· ''~i-:-:t?~'<>"""m::~n to. t:~ui~ment OoeratO'r II .to nrovide suffi-
cient operators for the equipment on hand.
Personnel
Ch.lcf Utilities Engineer
Assfitani ~hief ~ngiheer, Utilities
Associate Engineer
Utilities Engineer
Assistant Ehginecr II'
Utility S~perintendent
Engineering Assistant III
Engineering Assistant II
· Secretatv
Office Clerk I I
Field Clerk
Foreman III
Forel,Iian I I
f-oreman I
Utility Worker III
Utilitr Worker ll
Utility Worker I
Malntt'manceman
Equipment Operatoi' I I ' .
EqU,ipment Operatqr I
Utility setvlce t~~hniti~ri , _
Watei· Cottt;tol & Tt~~bneJ1t O{)ertl.tor
f'.1~ter -_Repa.Lr~an
Chief S.~wage Phmt Operator
Se-nior, S~w~ge Plant, Operator
Sewage, Plar~t Operator
Total
··-·-. -:
Actual
"1966-67
~-~--
!J
1
1
2
1
1
J
l
1 ...
1
2
4
3
13
11
4
4
2
1
1
2
2
l
1
4
. '
---
66
Budget Proposed
1967-63 1968-69
1 --,--
J
1 1
1 l
2 2
1 1
1 1
1 1
1 1
1 1
l 1
2 "' <.
4-• "-!
1 ' '
2 2
13 13
il 11
4 4
4 2 .·
2 3
1 '1
1 1
2 2
2 2
1 1
l 1
4 5 ---
66 66
1968--69
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Water supply_,. storage, treatment -~nJ Jistribut ion are the primarr responsibi I i
tics of the Water·D.i.vis1.on, a mu1ti-milli0n dollD-r municipal cn't!.'rpris-e and :t
division of thd Water-Gas--Sc~0r Department.
,-
Supplyjng water to ~lvfcommuri.i ty became Nlo AJ to's first l:lt i1 i ty venture. It
all began in· 1896J just t\;"0 yef!rs after tlfe City was incorporated, nnJ the \<Jat£-1'
-\-';as stiPl>.li{!d by City·-o1n·ncd h'ellS:. · .. ,
By l~H8, the City had signed a contract with the :City of Sari Frandsco for 3 sup
plem<'ntal \vat£ r suppl }' fr~m it!; llctch Hctchy s:r_stcHi. Early in the 1950's tl.c
City augmentcc. its \\ater supply by drilling a series of deep wells to meet in
creased Jemawls tint il addititn!al imported supplies could bi! obtained.
The City ncn·: has four major connections tc the San Francisco ·system, t1-:o off a
36-iJich main on U Camino Heal (one·in El Camino Park.and tiHc 0ther at C<ilifornia
Avenue) and two off a 72-inch a~ueduct (one at Arastradero Road n~a~ ~Jta Mesa
Cemetery and the other at Page Mill Rciad and Foothill Exprt:ssway ,,,(joth of which
arc interconnected to-a 90-inc~ aqueduct].
The h'ater Division operates_ and maintains eleven well stat ions, eight pressure
regulating statjons, eight booster stations, two hydropneumatic pressure systems,
fiVe distribution rcsen·oirs,. eight storm water pumping stations, the chlorina
t.inn systems and pumps for t'tW swinuning pools .• the se,,•age effluent pumping sta-
. · tion for the Refuse Disposal Area, the pwnping station for the Cali f0:rnia Avenue
. fountain, 220 miles of mains, 1.;500 hydrants and an 18,000-cL,::;tomcl· servj_ce sys
tem, as weil as the construction and replacement of all mains. hydr~nts, and ·
service connections.
This work is performed by a construction, mai[ltenance and repair ere\\' capable nf
'I:Oi'~-~ng in any of the department's three di visjons, Watcr-Gas-Sm•er ,-but not
assigned specifically to any one division.
·Program
• There are no significant changes in the hateiDivision budget. rt is antici
pated that h'D.tet~;salcs Wi}l again increase a~ijtit one. perecmt O'Icr last year.
It is e~tim~ted tl1at in excess of $362,000 ~iil be tt~nsferred to the General
Fund.
• The increased emphasis on ~he quality control program through flushintt and
ether measures has proven very successful. It has resulted in much cleaner
water for the .. consumer: The aHeitdant public _relations program of notifyjng
CUstomers thro.ugh utility·ntaiJ<:n."~·, and other devices has resuitcd .in ·fev.'(JT C<.l,ll3
and complaints. ·
• In '<'u1 effbrt -tq keep. the City's we'll_ system active in cn:se of emergency, eer
.ta'in 1-ielfs are u:s:ed~·consistently f61·-irrigaticm purposes and as an inexpensive
"· · .source of "-'~ter. Rinconada ;~c1l-,'ior instance, serves as-a source of irriga
tioli wate-r for the City: Hail •. · Rinco·nada Park, and the Golf Co~irse •
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) 68
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-WATER fUNO
-'
_ExE_eiidit ures
Salaries
Materials and SupplieS
Outside Services -
Othtr Expenses
Services from General Funtl
Inter-Fund Services
Bond Retirement
Water Purchased for Resale
Capital Purchases
Work)nr Capital Inc.rease
Tax Equivalent (to General Fund)
Transfer to General Fund
Total
Financing
Expenditures Trans.fen•ed
Expen'ditures Reimbursed
Sales of Water ·
Other Revenues
··Capital Reserve Decrease
Total
Performance S.tatjs'tics
Water~:Purcllases. Ccf.
Mains in Service. t~iles
Activ~ connections
'Fire Hydrants in Service
Mc'ters. Repaired-'in Shop
M~ters Servic~!d in Field
ValVes Se:tvi~ed ;-c.
· Custom.ef· Service Calls
Actual
. -1966:-67 ----
$ 188,695
95,217
4,596
17,30:i
196,565
43,405
49,358
1,042,676 .
2,453
530
237,648
526,125
$2,404,573
$ 12,429
' 5,528
2 152 257 J . )
220,359
14,000
$2,404,573
,: ; ~\_·.
!)·,527 ,'754
218.10
11 ~931.
1,474
16371
1,445
. 3,552
1,351
$
Budget
1967-68
201,230
97Jl20
6,375
8,190
210;530
44.775
48,583
1,020,000
-4,000
299,892
418,105
$2,,358,800
$ 12,000
7,600
2,130 .ooo
,159~200
$2,358,800
6,600,000
i23.00
lB,36o
1,500
1,500
1,600
:i ~~soo ·
1;400
$
Proposed .
1968-69 .
223,0_26
120 ,8"10
15,125
9,411
239,062 .·
57,610
47,795
1,036,000
214,500
301,404
362,705
$2 * 627,454.
$ 9,700
7,736
2 '2;\l,. 320
157,698
221,000
$2,627,454
.6,7()0,000
22t.oo .
iS ,000 ·
· LSfJO
l·.soo
1;500
2~600 '
1,100'
~~·~--·~·~~·~·~··---~~-"~·-··------~-~--~~--~---~--~--·-·~·~~-~~-----~-~-~---~~---:·--
' ~ ~· . ·. _. ; _.. ···69 t> _: \~
Revenues
Sales of i\'atei·
Other R_evenuc·
·To tid
Less Operatir.g Expenses
Production
Distribution
Administrative and General
Total
Opciating Incorue
Rents and Taxes
Tax Equivalent
Bond ·Interest
Total
Net IncoJile (Before Depreciation)
,!!~osition of Net Income
-.· ~ond Reuempt ion
·Capitalized Expenditures
··.
Capital Res~rve Increase_ (Dec1'ease)
Working Capital Increase
'transfer tci'General Fund
Total
Actl'al
1966-67
s 2 ' .l 52_) 2 55
_ _?20,l?_~
$2,372,613
1,097,510
88,154
198 J 09:Z..
$1,384,361
$ 988~252
$ 17,123
237,648
--~.!:_5}0
$
$
$
$
_) .
261,40!
726,851
42,727
154,443
(14,000)
17,.556
526,125
726,ssl
----_--_--: --;_---:-·. ~-.·--
Budget
19(~7-68
$2,339,200
1,077,900
89,850
_...,......25_2 ,63_§_
$1,420;388
$·918,312
$ 15,032
29~,892
5,356
$ 320,780
$ 598,032
s· .t2, 727
137 ·' 200
598,032
Propose(~
19(,8 --69
$2,339,018
1 ,O~J7 ,564
105,140
-· _2~9,334
$1,492,038
$ 896,980
$ 16;032
301 . .404
5,068
¢ y
s
322,504
574,476
42,727
390,044
(221 ,000)
362 ,705_
574,476
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.. I WATER FUND
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Construction of the one and one-half 1ni 11 ion gallon Corte Madera water t<eservoir
will hi~hiight activities in 1968-69. This reservoir is part of the staged de-.
velopmcnt of the Foothil is Water Supply Sy.'>tem. It serves a portion of the Stan
ford Industda1 P~rk and the area immediately adjacent. to the facility. Funda
in the amount of $221,000 have been tra~isfcrred from the Water fund Capital Re
serve acc0unt to finance this project. The reservoir will be constntctcd at an
c.\ cvati0n of 520 feet and wil1 serve propet<ty approximately 100 feet below that
elevation. Completion of the c-ot!stru•:tion is scheduled for early 1~69.
Other major capital outlay this )'ear will be for water system construction as
p<trt of stre~t improvement programs: $52,500 for water.mains 'in the Oltl Trace
Road area with a $22,000 expenditure for a· connecting line to the foothills system;
$?.7 ,300 tor main construction as part of the f.fisce1 lanoous Street Improvement
Project No. 67-3, and $3,790 planned for water main replacements·.·
Firo hydrants arc to be installed as part of the above water main construCtion at
dn es~imatcd cost of $15,244. S~rvices, meters, and general plant equipment are·
e~ti~ated to cost $48,110.
Summary of Capitalized I:xpenditur~~
Glass --'-------------·-
Increased Capacity
Replacements
Foothills System
f:xt ens ions
.; ~·-.
General Plant
~!a ins
Mains
Hydrants
SerVices
Totat Repiacements
Mains
Reservoirs
f·lain~
Hydrants
s~rvices
Meters·
Fire Ser'vic.es
totrtl. EAenslons · ·.
. F~eld Eqi.iipment
... Office Equipnent
Total .General Plant
Tot~l 'CaiH ta 1 Exp·endi6.lt'es
.,
Amount
$ 18,200
3;890
2, 244
61420
$. 12 J 554_
'. $ 22,000
2z1,ooo·
61,600
13~000
·19,44.0
14,690
S,560
$114' 290'
$ . 1 ,soo'
500
~---..,.
$ 2;Ql)O
$39~, 044
-~ ;
,·.··· .. :-·
71 . ~'
-:::.-. _ ... _. -..
Er,ginurs ;,r:d drafftt":e.~ in the Water-Gc.~-Sewer Departf!1enf
help to p•o,·ido an econoro:.ci:>l. ;>Jnd efficient wafer supply for
residen!i:1l, commsrciol ond industriel cvdomers thro~~h we!l
p!onned and etpert1y:mnintoi~ed fccilitie~. Latut proicd is
:Qnstrvdi•:.n. cf the Corte Moder<:~ Re>f'fvoir above FoothOils ·
Pori. whici) will illCreose water ovoi!obilify in tit~ Porl: <~nd lower
foothilis cm)os.
,_.·· ...
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·~ _';-
··~ ..
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Prov.L..li;~g :'t:!tu ra 1 · gas to acco!nniod~t tc the domes t i c a11d ::orrunc rc i a 1 11(-Clb of the
community is the has.ic rcsfJv•~~!hil.ityof the Gas Division, a unit of the \\'atcr
Gas-Scwcr Department.
The purdwsc of the PaJo Alto Gas Company in 1917 launched th'c Clty~!s_ Vl:';nU~re
into its fourth public utdity operation. :.lanufactured gas was the first·~u_p-
-ply source, and it was not ;-.mtil 1930 that natural gas was introduced. The
first major distri!mtion station has huiit in 1936 adjacent to the pov;cr plant
adjoining Rinconada Park. The station h'as relocated as: a safetv measure to Em
bar~,dero Road and Gcng Road in the Baylands in 1959, A scccnd.distri~ution
station has built in 19•18 Oil Alma Street Hear Colorado Avenue and a third ~U
tion was added in 1965, west of foothill Express~ay on Page ~i11 Road.
The responsibilities of the Gas-:t}ivision include gas meter r:wintenance and re
pair, instal l.ation of meters for new customers, and adjustments to custm:;crs 1
appliances. They also Jnaintain ·the tcleme.tering equipment fvr the Gas, Water
and Sewer Divisions lucatcd at the Municipal St•rvice Center. The dcpartment.!s
. joint constl'uction-maintenan\:e wo1·k forces are respcnsible for 178 miles of
mains, approximately 20,000 customer service connccti0ns, and the three gas dis
tl'ibution stations. The division also condu~ts regular detectiun and public edu
cation progrcuns to emphasize the serious ramifications which could result without
active gas leakage control measures.
Program
• Gas sales. are expected to increase $117,000 or approximately 5% during 1968;.
69. In exc..:;:;.; ~f $7S _,!)00 ':":i__11 1)., t.1·ansferred to finan~e General Fund opera
t iOJ1S.
• The 1966-67 fiscal year ihdicated another enco~raging average reduction in gas
losses from 5.83% to 5.07%.· By COJII:parison, in 1."956:-57, average gas losses
were 12.52%. This substantial reduction in gas lo~~es can be attributed to
three things. First, j' gas pressure regulation progrtim in 1958-59. The sys
tem was designed to maintain stahd~rd pressures in mains regardless of daily
"flli~o~tuations in cc;:msuinption, thereby reducing pressure peaks that em:ourage
increased -gas loss in the weaker sectors of the transm_iss.ioJ1 system.. Second,
an expanded gas main rep1 acement program ~las .Contributed significantly in the
reduction of gas losses. In the period 1963-64 to· 1966-67. a to"ta·l cf · 30
miles of re~lateQent\pipe line w~s installed. ronvc~scly, only six miles of
replacement p'ipe line was'"inst:dled in 1955.-56. Third, the neH emphasis on a
gas leak detection ~urvcy has helped re_ducc gas lossoss. These surveys pinpoint
the locations 'of gas·loss and consequen'tly, repair or replacement can be,accom
pll.shed much f:i"ster nnd more ;accurately. It_ is interesting to ,note that 6%
gas loss is considered t<.1 be good control throughout the gas transmissi-on in
dustry.
. • Me~be1;~ of this department \iii( provide training a1id equipment ·necessary to
implement the gas .lea"k detection survey on conc.:t:ct e slab homes as proposed by
the Building Inspection Oivision of the Publl.~. Works and·. Engineering Department.
f __ ';
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:72
---~ _., ----:--~-___.-:;;:;p--------..------
-GJ\S FUND
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Salaries
Materials and Supplies
Outside Sent ices
Other Expenses.
Services from General Fund
Inter-Fund Services
Hond Retirement
Gas Purchased for Resale
Capital Purchases
Capital Reserve Increase
'l'ax Equivalent (to General Fund)
Trans_fer t:·:> General Fund .
Total
Fi~anc.i,ng.
_Sale of Gas
Other·· ii.G'\ienues
Capital Reserve D~crease
Working.Cap1tal Decrease
Total
Performance -Statistics
Gas. Purchases (~lCF) , _.
-Miles of Mains in Service
Nw~ber of Active Connections
Meters. Rep~heti,;'in Shop
Meters Serviced in Field
Gas Leaks Rep~i ted· .
Mai11 Valves· Serviced·-
-c~~tbmet Sirvi~e Calls
-Actl.lal ·
1966-67--
s 2_18 ,166
47,566
7, 544
10,094
178,132
27,467
27,058-
1,870,204
1; .334
.4,000
' 96,540
_..!.Z_6, 700
$2 ,66·1 > 905
$2,632,990
15j732
,-!_'
--16~18~'
$2.664,905
3,705,485
177.~96
2o~·nz
1,9i9
508
555
1~455
7,618 '
~1tJdg-et
1967-68
$ 225 '248
54_,880
'9,77'J
1,852
212,880
-23 ;214
26,621
1,820,500
2,000
~U,l96
_ --'--5§ _.839
$2,546,000
$2,530 ~0(10
---_ 16,000
$2,546.000
3,szo;ooo
i79.00
20,%0
· 2,4oo
-5()0.
sso
1:,400
7,500
' ' ~-------~_ ........... ....,. ·'}g~s-.;:, &9---~------,--~--.;;:,-.<__.. ___ _
73
Proposed
1968-69_' ------
$ 227,788.
59,630
16,010
' 1, 252
219,096
i5,708
26,178
1,900,000
145,300
116,320
--· _75,65~-
$2,814,000
·$2,647,000
17,000
150,000
3,5201000 17,;;oo ..
:~p,350.
'2~0Q0 ·_;;qo_
. S$0 ~·-
l~SOO -a··ooo.· -, '
---~ -Di5cos 7_tion of Estimated Revenues
.. ::,...~ .. -~......# . . . --·--
._ ... _..
Reveni1es
Sales of Gas
Other Revenue
Total
Less O~rating Expenses
Production
Distribution
Administrative and General
Tot a!
Le3s Other Expenses
Rents and Taxes
Tax;Equivalent
_ Bond Interes:t
Total
. ___ ,,·.
Net Income --(Before Depree iat ion) ·
· .'2i.spo~itiol) of Net Incorne
BOnd Redemption
Capitalized _:Expenditures
. Capital Res e:rv13 Increase
Working Capital · Dccrc~se
.. Transfer to Gene.ral-Fund
· -_-TotaL .. ··--
.·''
Actual
1966-67
$2,632,990
--' 15.738
---
$2,648,728
$1,872,012
126,699
193,l'i2
$2,191,88:~
$ 456' 845
$ 9,896.
-96,540
3, 955_
$ . 110,391
... --
· ... :
$ .··346,454
$ 23; i03'.
158,847
4)000
(16,19'6)
176,700
$ 346,4.54
·~·.
Rttdk'cc.
' "-'
1967-68
$2,530,000
--16 '!>2.Q
$2.546,000
$1,823,000
.118,650
__ 2~P.!
$2,182,758
$ 363' 24 2
$ 9,286
113, 19b
---'---'-~· j s 18-
s 126,000
$ 237,242
$ 23 ;to3
1ss;~oo
5S,S:)9
$ 237,242-
.J .•
GftS FIJNO
Pr0posed
1968-69
$2. 6·!7 ,000
---~.Q_OJ_
. $1,902,036
120~140
__ -_2J._. ~) 790
$2,267 ,96(1
$. 396,034
$ 8,444
116,820
3,075
.s 128,339
$ 267,695
$ 23,103
3i8,934
(150. 000)
75,658
$ 267 J 695
.. :----_
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~--...... ___ ........ ________________ ._;.. _____ . 1968-·u __ ;_._ ______ ·_-~ .... ~-'L
.;_
74
· .. .-
GAS FUND
S11ffidcnt yonsumpt ion capability. i:1 the Fc.,,othill s area now makes it fi nanc iall y
feasible to h.-i.ld a srstcm to ~rOvide gas service in the area. It has been es-
t imat cc,l th<1 t it wi 1 J cost $150,000 to install a supply syster.. in the !'llt:'stern. por
t ion of the City. The staff \dll de\'ote con::;iderabl e ·attention to planning the
project. as \,•ell as determining a method of financing•
Cthcr proposed d}.: t.al expenditures Nill be \'-ccomplished in c~njuncticm with
assess;ncn·t district proj ccts. The sum o'f $44,500 is for !il~in :install at ion in the
·old Trace Road area and the Miscellaneous Street Improvement Pr¢ject, No. 67-J.
In order to increase system capacity, $22,500 has been bud.~e(ed for mains on
\'laverl cy Street and on Page Mill Road. ··
Also ir.cluded in the budget: $27,960 for replacement. ~f mains;
mcnt of gas scrvlces alld $10,000 for new service installations.
eral plant equipment arc estimated to t~ost $17,074.
Sull_!_~l'Y.5.:..f""' Capitalized Expcndi ~ures
Class
!ncr~a.scd Capacity
Replacements
' '
Activity
Hains
Mains
Services
Tofiil Replacen;~nts
$46,900 for replace-·
Meters and gen-
Alilouilt
$ 22,500
27;%0
46,900
$ 74' 860
o . Foot hi 11 s
p
Mains $150,000
' E
R·. Extenshn1s
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£
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MaiJis
Services
Meters
Total Extensions
· Fiel.d ·Equipment
. Office Equipment
ibtal G~heral Plpnt
Tofal Capital Expenditl:h;er
. '
-~~ : -·
44 ,suo
Io,Ooo .
15,074
$ 69~~.14
1,500
500
. LJ..ooo.
·'
$318,934
-': '.
:. r ... . ·' -·~ '
,.: • 19sit~ &9 ..._...__...______, ;.----~--....... ~~...;.;_---....;....,;'--.....,.,..--...--.............._...,_.........,'---:.."'"'-
·. "· 75 ·--· : ...
I
) ..
•,;
:-.··
1 ,-·
Defecting .lv.:c;ti!'9 ~ncl repoiring gos leoh regularly is c~>ly.
one--function of proYiding quolify ~u> ~~;¥1{~ to Polo A[tg_r~j._
dences ancl b11sineae;, but 'l pi::lr~iculorly imporfonf o~e ,..hi~h
rec~in.~ much cmphesis. Othe• pr~grem• indude insl~!lotinn of
pipe lines in new :lr~O\ ef the (.fy and r~pfacemenf of older
mains for ;.;;p.:oved service ond ma•imu'll safety.
''
·: SU,'ER F\J.~I) I
~?:'JlOtlS i b i J.~..t:_l-5~::_ .
Ocspite the cvcr-ch<mging composition, uin::rsifi'-:ation ai1d phy"ical cJ~vironment · I·
of tlH~ COlllli\U!iit)', ~he Sewe-r Llidshm, the th\nl U"'it or t:hc \\at<:l'-G:IS-S(~',.;cr DIJ
partmt!nt, ha::. traditionally met these ch~ilcngcs·::mlii:as continually orr.phasi:.:cd I
;~~t:r~~~l importance of ade•-tuat ~ 3ani t~ll')' !;c.wr col! cct ion, tr0atm0~1~ -t>nd di~posa i
•• , :::· 'c_. ,.,,, c_._ "'-' ·::.Jr· -::-.·----
~ ~---:~---=--
The City's sanitary S.C\<er _sys_tcJt~, ~~hich:1~'-'5'H'H}J:1e':;o:\(i!!'~t·i.'n lB98, was the s'Jcund
major.-utilit:rse:tv·1·cfi_0-ff~ii;-._f Lo ·the curll'nunity. ln 1~LH in '' jcint venture 41th
Stanford University, Palo Alto began ~pcrating one of the first modern sewage
tr~atwcnt plants in CalifornLL :::~£~wa,.~c disposal service ~as added for East Palo
Alto j n 1942, and in 1950 -complete S(;wage coverag(' ,,·as extended to the Las
Encinas .Sanitary District, most of which has since been annexed to the City. En
largements of the Sewage Treatment PLmt in thf_; Baylands were coNpleted in 1948
and again in 1956. N~jor additions to the trunk icwer system ~ere mad~ in 1933,
1956, 1965 and !967.
T;·:(!nty-folJr hour a day np;:-ration of the Sewage Treat.1'ent Plant assures a reliable,
continuous sewage collection service. The plant crt:\o-:s al.so operate and oaint<1in
six sek'agc meteri:ng staUot~s to measure flows from Stanford University~ the
Veterans Administration Hospital and the East Palo i\lto S::mitary District. The
Sewer Iiiv.l.sion is n:sponsiblc for C•peration. and r:.aintenance of 164 n;iles of sewer
J?~.ins, 2,~00 manholes ~md f;2 miles of .service laterals, \dth the'work pcrforoned by
the dcyartment's joint const.ruction, maintenance, ami rep-air n·nt-:s.
• The consolidated sewagE: tre-atm€:nt facility pJanned in·conjunction with the
cities of ~lountain View D:nd to:~ Altos continues to be the most: significant pro
ject undertaken in numerous year-s by this dei>artment. Some interesting features
of the stuff 1 s involvement in this progrW:l are Korthy of note. The sta£f is
now mvestlgatlrig the feasibility of installing industrial \'iaste disposal equip
ment within the tr·~atment plant. These i~astes of a toxic nature have consis
tently presented prob!'ems to treatment i'a<'ili ties tht~oughout the Bay Are<!.
• The staff is a.lso s'ftidying \dth the partners 'the feasibility 0f »ate1· re-use
--for-golf course and similar irrigation_uses,
• It is :mti~ipated that the landscaping :.md architectural design of tr:e new
Sc\~age Treatment Plant will conform to· the motif of the yacht harbor' ,i airport,
interpretive ·center, and the Bay lands, in gerzera1.
• The 1967-68 Oscal year will 'se\{ the completion of the ~hannirig Avenue Trunk
Sewer phas"e: of the \·:est trunk sewer system. Along \d.!.h the cortipletion of the
Cha:t'leston Trunk Sewer poi·t ion of the east trunk sc~er :::ystcm, t,hcse projer::ts
rept;csent fulfillment of the major requirements n.:;,;essai'-y to expanJ the collec
tion'sy$tem capacity and relieve overlcadi,ng in sevexal areas uf the community.
• ·The· new sewer niain cleaning: equipment purchased rlu1·.ing the current rear· for itn~
pi'oved sewer mainte'nan¢.e,was put into service with excellent results, and an
annual ma.lnt.emt:i'lce program is now in operation.
0 p
£
R
A
T
I
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G
8 u
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G
E
T
-------------~---------~-------1968--69 _·_--___ _,_j
'Expenditures
Salaries
Materials & Supplies
Outside Services
Other Expenses
Services from GeneraJ Fund
Inter-Fund Servic'e} ·
Bond Retirement
Capital Purchases
Capita! Reserve Increase
Total
Financing
Expenditures Reimbursed
Service Charges
Other Revenues
Capital Reserve Decrease
Working Capital Decrease
0 Total p . '
E
R
A
T
I
N _ Performat·ice Stati:;tics G :-,,
8 u
0 -G
E
T
Average··Daily Flow (MGO)
1'otal Anrtuai Flow (MG)
Miles of M~i~s in Servic~
Miles of Se\oJci· Mains Cleaned
Se;rvice C9l Is ·. ~---·
0 ~ :-
-~ ',
$
AnnuaJ
1966-67
155,703
18,459
11_,321
6,235
88,597
30t489
46,737
676,723
$1,034.269
$ . 340
580_, 161
53,417
. ; 400~351
$1,034,269
11.979
4372.222
166.16
7.4
1,636
Budget
1967-68
$'165,042
-18,650
s,sos
1,203
83,404
34,280
45,898
!3,500
276,$18_
$644,000
$
S87,000
57,000
$644 ,ouo .
10.900
3978.700
16s .oo·
40
1,500
'' ·: . '• ..
... -
-', ·...,,I . .....
Proposed
1968-69
$164,060
22,320
602,405
896
107,244
34,128
45,045
22;300
$998~398
$
-"
645 ,_000 -
319,100
34,298
$998,398
' 12.300
4489.500
167.CO
40
1,600
..__ ____ ..._ __ .;..;-1968 ·;.; &' ;..,.--~,.._~ _______ _;_ _ _;_:..;_ ______ _;__--,._.l _;,.._ __ ......__
77 -.. _·,·'
Di~posi•.icn _of Estim:1tcd Hcvcnu('s
-~------------:~-------:--'!"-·-~----~~------
RC\'('HUCS
Sales of Sewer Services
Other Re-venue
Total
. Less O_per<tt.i.ng Expenses
--~--------------~---
Disposal
C\; llcction
Administrative and General
Total
Rent:; anu Taxes
Bom! Interest
Total
:-let IncDmc (Before Depreciation)·
lH~osition of Net income
Bond Redemption
Capitalized Expenditures
. C~>ital Reserve lncrcasc (Dc~rease) ·
Total
Capitalized Sewer Fun~-Expend.Ctvres
$580 J 161
531417 -----------
s 93,606
49,891
~!!..643_
$240, 140
$393,438
$ 6,058
8,861
s 14,919
$378,519
$ 37,875
740;995
(400 -· 351) ----·,
-n th . .fg L· i __
l9fJ 7 -IJS
$587,000
57,000 ------·-
:\ ' 9':) ,050
~d ,300
-i23,7S7
$277,107
$366,893
s 6,477
--8,02.3
$ 14,500
$352,393
s 37,875
38,000'
_ 2?6~LSl!
$352' 393
. '
Proposed
1968 .(,~
$645,000
319' l 00
~---------
s 99,596
61,8?4
125,774
S?.87,194
$676,906
s 5,999
___ }_!_:_t 7l~
' '· 13 J 169
$663, 7.H
s 37,875
660,160
_j34 ,2~~
s'663 737
Funds in the amount of $642,000 hav~, been provided for engineering an:d land
acquisition in connection ~\i th the con~olidated Sewage Treatment Plan!:. Other
firwncing Jetai ls of the project are under active consideration.
Other capitai oiJtlay for the ensuing yetn~ wi 11 be at a minimum. The esti~,1ated
total is $18,160. Jt inclucies a $10,000 COfitingency -for equipment: rep'iaccment
at the Sewage Treatment Plant and the remainder is allocated for services and
equipment.
-:/
0
p
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·-.·-. 7_8
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:·_.:_
·~: _-
I
Compl .. tion ::>( fhe $656,<)()!) Cllonr;in!l Tr•Jn1 Sewer proi~;cf ill
early 1968 bet ... eoen downto .. ,., Palo Alto and the Sew:.ga Treat·
menf Plant provided intreasEd capacity for downtown busi
ttesses and residential are<Js E<nro11fe to the Baylands fc<ifity.
r: .. ture con~trudion. is eop.,ded at the sew<lg~ plant to pr<:>vide
service to Maunfair> View, .los 'A.!to~ and other areas in a ne ...
tri·city fa<ility costing on e!tim:>ted $10 million. Various unih
of the e~isting Palo Ailo plant will be ir.corporoted into the
ttew facility. .
_I
. ·-,·
-;:'-'
·-.. ,1
:_ ~
l ! . ~-.· ~ ~ .·
~ ...
•. i.:
E !.EC1R l C FUND
Hc'5nons l.hi J! tie!> --,_:.L_ ____________ -·~-
i':nJvitiing dcpe!a!uble, lo1~-l:ost eJcctdc pq~·er to rc~iden.::c:;; t:ushtc:>~cs,·and
iiHJustxics in Palo Alto is the prit•li:try !'esponsibi l ity c-•1 the.lkpnrtmcEt of
Light <md P<H,rcr. This rc>spc.nsibi i i ty l1as not ~·han.(~cd sin::c th<' Jcp~n·t!!H:i~t 1 ::;
beginning in 1891:-:, 1\'lwn its sjng!e SO--};il!J't:.-~tt generator, dri-.;!:n by a one
cylinder steam engi;~e.-~.,~·:: '."':.~d to provide st1ect llghting in the University
i\vc-nuc a rc'a.
Today, the dqKtrtmC'nt supplies and 1r.aintain::; Jton~ than 5,000 f,trcct lights
throughout the City, iHstalls and operat('s the City 1 s traffic gjgnO!l systems
and installs and maintains val'ious nlarm ,J_nd comnamjcaticms :>ystcms. These
_an~_ .sc;:onJary, hoi>ever, to the main functio11 of providing :rcii:CJbic, lry,>~co:::-t
po1~·er fo--thc llii.Jl'e th<m--22 ,(Hl(l .~leccric .cnst.omers.
The City'.-; electrical den:ands h<n·e risen fro~:~ 50 kilo\,·atts_ r~t the tunt of the
century to 9?.)000 toliay. fiut, bcc<:<use the~lcctricn! energ'l is purcha~:cd fTom
the United States B:1reau of Recl;:mat-ion nt wholesalc rates, the savings passed
on to municipal i.ttility customers through tht.' );cars have reduced ei<ergy costs
from a high of 3.19 cents per kilm•att to !ess tiwn .Scents today. At the
same time~ electrical revenues allow the City to s~t aside as much as one mil
l ion dollars annually for the undergrounding of uti ii ty 1 incs.
?rograms for the unJergrounding of t ransmiss·ion 1 ines and appurtenances through
out the City continue to be a major activity of th6 department. In accordance
11ith recent City Council decisions to undergrm.md all existing overhead lines
in coming decades a~d the adoption bf the ordinance pertaini~g to all new con
struction in· 1960 (amended 1964). new distribution lines are being buded and
pl'Ojects are under way to underground many e.xi sting overhead systems. Notable
is the recent contract to untlergtouud a new cross tic in the City's 60,000-
volt subtransmission loop. On a.statewide basis, there have been very few
projects involving the undergroundi]ig of 60-KV 1 ines. Most have been in
sout:herh 'C:Ilifornia and most were done by private corpoi·atiollS. This $400,000
project is exp,~cted t() pave the ~;,•ay for future <mdergrounding of the rcma.\.ning
60-KV 'iit1es in the City. Not::~b}(:;, too, is the pilot neighborhood-und•nground
p:roject_now under way, the Green Acres II subdivision. The Mpartment will
work closely \'ilth the lvater-Gas-Se\;•er'Depa:f·tment and wi.th the Pacific Telephone
· Company ·in underground conversi0n proj~..~cts and joint us::: of ti·cnches, in order
:_, •yti:f;~xeducc Gp$ts and ~)!an for more orderly insiallatio.ns.
•, I \
.• Th,is department t~ill contjnue to exhibit _an exceJJent inco1ne p_foducing
capability during the forthcoming year. The departl!lenta1 re\•cnu('. frorn
elecfric-salcs is exp~cted to reach $6,959,000. Thi~ represents a 6% in
-:rease over the ·current yea_t cst_in:ate and a 13.5Qo i1~creas~ over actual
1966~67 sales. Over $1',512,000 of n',:,t·in~ome is "!Xpccted to be transferred
tp the General Fund in. 1 968-69. f.) "
I
0 p
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R
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I
N
. G.
8 .; u
0
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T
-------,..-------....;_.,_. ____________ _.;·r nu --69 ----------'
-'.
79
:;
0
p
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A
T
I
N
G
8 . u ·o
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EU:CTRI C Flf.\'D
e In August 1967, the <1grecmcut with the Bureau of Reclamation to increase the
powc·J~ -~..~o1rr~1i tmcnt from 79,000 ki.Imml t.s to 100 .OGG kilowatts was approved. _ 1his
amcr1dmcnt also -:xtcnded the teem of the_ contract-from :\pri 1 1973 to December
200,;_ ·J1w City':::; e-lect rica I system peaked at 92.400 kilowatts during December
l96i. By ccmpaxison, a demand .of 83,250 kilm~atts v<as c:xpericnccd in,. December
1966. In response to this .increase .in demand, the City negotiated an <.iddifional
contract 1'-'ith th!; Hui·eau. This Jat tcr contract inc:renscJ the City's contract
rate of del ivcry from 101),000 J..j lo::nwtts of firm power to 120,000 ki)owatts of
firm pmo;cr, effective March l, l%8.
• Four rcclnssificatJons of personnel arc recommended to either acknowledge the
type 0f work prescntl y lwilig accmnp Hsht~d by individuals or to increase the:
emphasis on tmrk necdi ng at tent ion. With rcfer~ncc to the fonner, the rcclassj
·fication of two linemen to cablcmen is proposed. • The men in these positions._
essentially devote ~tll of their time-to tmdergrolmd d~ctr-fcaFv/ork and shouid
be recognized accordingly. Concerniug the need to emphasize required ·wc>rk, _the
rcciasslfil:<d:i:oiFof E iect ii dU. -i\'.Ytk;:,i" i ·Tu Elee t·d;;iiln u.-suggest-ed: At-the
present time, only one individual o!l the staff is qualified in handling the
. electronic components of the increasing. number of traffic signal installations._
Appro\;al of the reclassification. \{ill en.1ble the department to train an additiclf!.
al person to maintain and install signals, In addition, the reclassif,ication.
of an Electrical Worker I I· to Lincm<m ·is-proposed to p_rovide more fl exibi 1 ity
in l'cndering custou:er service after hours.
• The 4epoutment cunently has in progress a set of operations, procedures and safety
manuals. _ It is anticipated that tl1ese documeht s wi 11 be completed during the
1968-69 fiscal year. They •dll serve ·as an excellent reference for new per-
sonnel _and a training guide for more cffiClent operation as well as a constant
reminder of the safr.!St techniques tc follow during the_pei'fonnance of Critical
· and dangerous operations.
• Substation maintenance represents one of the department's most important areas
of concern since any malfunction has the potent.i£:1 o[ ;iffecting a large nu:nber
of customers. Duri_rtg the ensiiing·:}ear ~ the department will emJ?hasize a p_I'e
ventive rr•aintenancc p1·ogram designe~i to check, repair or replace. th~ int~g-ral
equipn1ent r.t the substations. Such items _as .:he{-.king re iays. and testinp,. t-il
in oil circuit breake:r$ ?..nd power transformers will be accomplished.
• During the coming year, a ''prograni' \>.'ill be developed to imprqve the performance
of the strec.t lighting sy:Stcm~ Ir, recent years, difficulty has been expel"i.;. .
enced \iith·thc street lighUng ~ystem in certain atea,'? bec~.us·e of the cleteriora•
ti'on /of dire-ct buried circuits. The budget r•rovides ':funds for the re}:.a_i.r or
·-replacement of defective circuitry. City forces and contract. collsf~tiction.
. will be utilized to com~lete th~s project .
• 'il1e proposed budget-fbr fiscal Y?.ar 1968-~69 includes an allocation· for tta_ffic ·
signal installation <:~nd maintcna!icc. New-installations are proposeq for. Welch
and Quarry Roads. Ei Camino· Real anti Serra St:r:eet; and Stanford Avenue and
. Hanover (~scond:i_do interset:tion) .• It will afso cover the upgrading cf eight
existing· traffic signals. _
·";.,.'
L ___ __..._ 1968-u;...,· --------'----'-__..,..,......_-.;.;.:. _ __:.. _____ ..,.,__ ......... .;.;._ _ _,..
-;so---
Personnel
Chief Engineer-Light & Power
/\ssis tant Chlcf Euginccr, Uti 1 it ics
Associate Engineer
Utilities EHgincer
Assistant Engineer 1
Engince ring As sis tan t I II
Engineering Assist<Jnt J
Sec.retarr
Office Clerk II
Ut~lities Gener~l Foreman
Ut ::.1 it ics Supe:d ntendent
El~ctric Foreman E-lll
El~ctric Foreman E-fl
Electric farcman E-!
Elect ric Lcadman
Lineman
Cableman
·_ Electric Workei' IT
Eiectii~ Worker I
Grctu\~~an
EJectl-:ic.lfm
Electric Technici~~
~letcr Repairman·
Main ten anceman
Equipment Operator iii
Equipment Operator II
Equipment Operator I
Field Clerk
total'-
. i ~
.: /,
Actual
1966-67
--
1
1
3
1
1
2
l
l
1
2
l
2
8
2
3
4
4
2
1
3
l
2
1
. l
49
. '
r.:
BUI.iget
196 7 -1)8
1
l
3
1 ~
1
2
t
1
l
')
1
.3
2
8
2
2
4
3
]
1
2
1
2
1
1
49
E LECI RJ C FUND
• Pr9P'Jscd
19(,8--60
l
r
3
1
1
2
l
i
2
l
3
2
7
2
l
l
4
~
1
]
2
l
2
1
1
-<19
0
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--~~------~------~-----·--'------------------------1968--69--------~-----J~
Sl
·,
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I ~
I
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T
ELEti'RIC FUNO
Salaries
Materials & Suppl ics
Outside Services
Other Expenses
Services· from General Fund
ln(er-Fund Services
Rand Retirement
E1ectrici ty Purchased for Resale
Capital Purchases
Capital Reserve Increase (Decrease).
Working Capital Increase
'fax F.quh.ralent (to General Fund)
Trans fe'rs to General Fund
Total
Expenditures Transferred
to Other Funds
Expepdi tures Reimbursed
Sale'$ of Electricity
Other Revenues
Capital R~serve Decrease
'fotaL.
Performance Statisd.cs
Kwh Purchased (million~) "'
Annual Load Growth. (percent)
Active Meters ·
Street. Lights, -
Traffic Signal Heads
Substation KVA
. ·...:·
$
. AC'tual
1966~(>7.
455. 042'
248 J 273
22,517
37,026
275,983
38,134
147,948
1,967,036
33,389
160,900
1,235,730
363,468
!,327,000
$6,312,446
$ 25,662
26,186
6,085.692
174 906 . ~ . ' .
48i.2
11.2
21 ~ 730 .
5,171
527
166,-000'
Budget
1967~68
·.·, ·,·
$ 497,649
798~470
963,640
5,400
371 632 . J
33,7$9
145' 358
2,166~450
513,900
(599' 150)
438,660
1 ,40.6 ,682
$6,741,850
$ 11,050
13,200
6,565,000
152,600
soo~o
10.9'
21,837
s,ioo
615
:.200~000.
Proposed
--1968-69
'!,L
~ 5.07,850
I ,001,577
1,081,020
80,600
393,278
'' 34 J 75 7
i42,798
2,598,000
41&, 'f!)6
442,8:!.2
1,512, 713
$8;206,195
$ 9,200
14,400
6,959,000
3 j b~ 0"-z)
15?.' 000. . .. ..--Q
t7ti7l,.iQ6 ,9, '# f
I
615.0
10.0'
21'937
,, ' ...
s., 3.00
·. 653
235~;(l(j()'
J ~~--~~-------1968-19------~~-----~----~------~--~~----~----~~--~~,,
82 , ...
L-·_.· .. --.. ----·---------
Revenues
Sales of Elcct~icity
Other Revenues
Total
LCS$ Onerating Expenses ___ =.r_:. ___ .____ -----
. .
ProJuction
Distribution
Admini s tl·a tivc and General
Total
Operating Income -----
(~~s Other Expenses
Rents and Taxes
Tax Equivalent
Bond Interest
·Total
-Net Incom~ (Be:forc Depreciation)
· bisposi tion of. Net Income
Bond Redemption
Capitalized E.xp<imditttres
' ' Cap:i ~a 1 Rese.rve Increase (Decrease)
WorKirtg C~p!tal Increase
Traris fer to, Genera 1':' Fund
·:._\.
A~tual. · ·
. i.Y6G-u7
$6 ,0~5,692
1 711 906 ----·--'--'-
.)6, 260 > 598
$.!,957,03&
286 ,02'/
2CJ1, 170
$2,514,533
$3,746,06S
$ .38,849
3(,3,468
32,935
(' '" 435,252
$3,310,813
$ 115,012
443,181
160,900
1,264,720
~27 ,01)0_
Bi.:dgct
196/-68
$6,565,000
_J~~!-_600
$6,717,600
$2,166,450
:Lb4,iJ20
--~~~.!~HO
.$2,793j280
$ .. 24,204
438,660
__ 30,345
$ 49.3,209
$3,431) 111
$ 115,013
2, 509 ,1{~6,.
(599 ~ 750)
ELLCTHI C I' UN [I
Yroposed
l%8-69
$6,959,000
_ _IS2 ,(~00
,· s 7, 1.11 J 000
·$2,S98,000
305,2:.15
4 1H) 7't! --~-=-_:_
S3,304,0l9
$3,806,981
$ 97' 104
442,812
27.785
~ ~ ·, 567,7(}1
$3,239 J 280
$ ll5,013
' 2,68!.,149
(1. 07J J 595)
1 ,5!2) 713
$3,239,280
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I J:LEL1'JUC HJND
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ln order to perrni.t removal of the overhead 60-K\' drcuits fl·om Page ~Ull Road
1\'fist of El 6unino Heal, from Hansen h'ay, and from Hillview, a· 60-KV ur.der
groul1d conversion project costing $670,000 is_ recommended. The project will
entail the construction of ,an undcrgrotmd subtransmission· Joop circui~ from
th:.= Park Boulevard S\d tching Station to the Hansen Way Substation, the Hill Vie'r{
Substation, and return·~ This project ~-,·ill be the key to the removal of all
poles from these street:;.· i\ith the planned 'assumption by the Cvunty of re
sponsil~ility fo!' Page Mi 11 Road, the underground conversion will be coordina::ed
\\i th the COUll ty.
A request in the amount of $46,200 is made to install manhole altd duct systems
:.Ilong Hansen Way from the Hansen W<~y Substation to the east side of El Camino
Real. This project will acconunodat·~ undeTground feeders and make pos~ible re
moval of all poles along BansGn Way when the cables arc installed. If this
project is accomplished jpintl/ with the undcrgrouriding of the 60-KV circuit
aloJ!g_!}a_nsen W:Jy ._ t_renc~ing need on 1 y be done once.
• Substation Land Acquisition
When Palo AHo 1 s demand cxce~ds lSO,OuO KVA it may be necessary to change the
voltage of -the Pacific Gas and Electric Company lines supplying the· City from
60-KV to 115--'KV. ·This will approximately _double· the available capacity, but
it will rcqui re auto trans formers to reduce the voltage to 60-KV for subtrans
mission 1\"i thin the City. In order to purchase I. and adjacent' to Colorado_ Switch
ing Station to accommodate a future extension for the change·, $100,000 has been
budgeted. A~di ti onally ~ $80 ,noo is requested to P<lY for the Adobe Creek Sub
station site as soon as the price is firm and the title clear. Both the Ado~e~
Creek and the Colorado Switching Station projects have .received Council approval
and if negotiations can lJc completfid during the 1-967-68 fiscal year, these f.urtds
will-~_be deleted ~roH1'Lhe 'fi:nal 1968-()9 budget.. , f:
In order to provide a. si tc for a substation which could e·:fficiently service
future foothi'!l devc'iupments when the derilartd _yxceeds the capability of the .·
Hillvic\o.' Substation, $25,01)0 is included in this budget. It is recognized that'
· the substation ··itself may .not be needed !.luring th('!_ }968-6~ ffs-;:al year., -i-lqw
-ever, early purchase is !:P.t~ommended in the expect~ation' of fut·ure fnflation' (jf
land prices. -.-,
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G !:_lndergr?tmd Distribution Extensions and Co~~r~iOI)S
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-T I~ ·o1~der to pave the way.fbr th~ ~Midtilefieid Road conVe~sion .pr8ject' from' oVr.i'
. head to tmd~rel'O'l:m:ci elect-he dlstTibutiotf, ~184':ooo>'is.-budgeted. The project~
, _ kno\\n as the Middleficl d' Road Conversion Phase· I, wil Vpr<)vide a s~,tbstructute
_:{~system' large enough for e:dsting cii£uit coiwersion aJ!d future a:ddit~orts.
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. 84
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HICTIU C FU:-.10
,A p!·ojcct ent~iling thc_il1stall<ttic•n of ca~lcs arid :witi.:hcs in existing ur,der
groU(Hl structures 0.0 I\lfC !lli.\i Bond from E! CamillO Rc<ll to Foothill Expressway
i~ rCCLlfai[!Cnde;d. 'H T(•quirc!-i the removal'ofcxis~in!~ overiaC(l.U cln:u.its, with
the exception-of the City 1 s (;0-KV subtrail:>!;,i:;:;ior: Jines along PaRe Mill HNd,
and is budgeted for $26,(i00. The proposed a9propriation 1nr.ludcs l:l~H)r or.ly
inasmuch as mat'eriais were purchased dur.i.ng 1967-68.
Tt:e ·construction of an undcrg:!:ound distribution .:>ystein concurrently \ilth the
widening of E! Camino Real has been n.'budgett:d jn the :Jir.ount of $234,000 .' Funds
originally provided for the project h'Cr~ directed to the 60-}:V cross loop ccn
ncction. The purpose of the project js to remove all existing ovcThead Jbtri
bution facilities aJong El·camino neal and within the bounliaries of Underground
Utility District No. 4: The substructure system (ducts and manholes) .'.s to be
installed by the State's cont.ractor as part of Imprcvement Pt·oject 64-i.
To provi-de underground power and com!'lunication to the n~l..,-Civic Center, $22,000
is requested. The prC>jcct, Civic Center Underground Extciision, entails the
purchase and installation of undergrolmd cables and s~ltchlcg ln the vicinity of
the ne1o.· Civic Cciitcr and is to be undertaken in conjunction '"ith buildinv con-• 0
struction.
The Old Trace Road area underground conyers ion is budgeted at_ $114,700. ·nw
project win convert the existing overhead distribution and telephone system
to und.ergrolUld, The purchase and connection of all pm:er cables and associated
materials will be done by contract.
Funds ih the amount of $165,000 are requested for several urtderground conver
sions related to the MisccllimeotlS Street Improvement Project 67-·3 1-.'hich in
cludes Monroe Park, West Bayshore, Clemo Avenue, and Laura Lane. Provisions
will be made to relocate the overl:~-~3d dist~-"ibution and t~lephone systems en a
contract basis;
• Hass~Distribtition
Ftui~s in the amount of $224,930 are allo;..:<!ted to the purchase and installation of
materials and equipment for those projects which develop during the year as
either additions to the distri!Jution system or replacement of detel'iarated ·
·'.or· inadequate installations. It will be necessary to contract or purchase and
.instai 1·· condoi t conductors, s'n·i tches, and associated equipment for mi s ce 11 aneous
U:--idergrourld power system addi tiort::.<, service connecticns. and_ underground con~
·version projects.
tn -order, tO maintain existing or :replace deteriorated or inadequate ·oveTI}ead ·
line facilities,, as requir~d, $96,000 is recommended to<'purchasc ;ind install
. p!.-.1,~~ _; cross arins' conductors j switches, capad tors and ether associated over"
head mi:d::etlals,· 'T~ facJ.litate the pu-rchase and installation of distribut:ion
t'ransformers for. new-cuAto;ncrs; _replace defecri ve tJ·ai-isfvrmets, and for <'~(ln-
. version areas where overhead ty'pe transforme1's wtll be rc;m:Oyed and t.mdergtound
trm1s£6nners instalJ edj· fitih.i!) ate requested· in , the 'amo: . .int· of"$-143 ,;GOO. _ Included
· in -t~is· fi'gu!-'e also a_ie adequate f,unds for. spare t j-ansformers \~hich are nBces
_.sary,, to biick up'::exi sting, ins_tall ati6ns and funds for-hans formers in 12-KV
.. cutover areas whei·e 4 .:.KV trans formers wi 11 be re~ovcd .. ·
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!n onk·r to providl~ ;11lequa~c and rclia~ic street llghtingir1 accordaJ\ce with
[UOUCTII st;mtbnls, $·t2,000 has OCCll budgeted to -f}UJ.'Ch35C and install Street
I i gh tin~ trans fonlie rs, conductors, controls <ind assoc.iated equipment. Sev
eral improvL'rncnt projects at 1'-!onroc Park, l'iest B<lyshcre and others, as ~·ell
as. street lightillt. prepared in conjun~tinn h'ith underground projects such
as Page Mi!l Road arc included
To improve t ritffj c. c0nt rol, s~i~ ,650 1.s recommended for the· purchas,e and in
~ta1inti0n (IT traffic sig!Wl equipment at three new -intersections: Welch
and Quarry l{oads, Stan fold ;h'ic:m;c ~11id !!:mover:, and El Camino Re.al ·arid Serra
Street. The Jattct· ~-:ill be pursued with Stanfc/t'd.and the: Sk:c. Eight ~xist
i ng install at i otis will be upgraded under this project. Comlriunications; fire
nlarm <tlld telcmctcring projects totaling $51,700 are recommended to prevent
and rctlncc the lo~s of 1 i fc and. property and to improve the (j ty • s insurance
classification. This project include~ the pt~rchase an·d 'installation of fire
alarm cable and equipment to replace nnd modify· existing overhead h'ire and
obsoii2:tc hox~s :.md extend the ·srstem to areas which do not have adequate fire·
. alarm protl~ctiOJL Funds are 'also included to provide for COITilntUl"fcations con
duits to be instalh;J in conjunction with underground power projects.
• Wurk Tools
•
Many special tcoh are ncccSS<HY for the pl'Oper operation and maintenance of
an ever-increasj ng undcrg~·owld distribution aHd. ti·ansmission system, Funds
i.n the amount of $10,475 are rccomniendcd for the purchase of, such special
items as L-'Concretc saw, a trenche-r, va~uum machines to pull' lines in under
ground cvnduit, mid sump pumps to keep excavations dry Hhile digging for man
ho1e installations.
~Iisee! l hneous Projects
.-....=-o=-·--...: ___ _,;:;,.~ r -.-.----· ---
:.'>[Jectric utility operation necessitates the purchase-and .. i~-$tallation bf--c ..
meters ~md service conductors for new customers ot· replacement of defecti~;~
materials as required. Funds in the alnount of $29,000 are recommended for
this type o( activity. It is cxj)oC:ted that test equipm{;nt \incl office fur-,.
ni ture and equipment for the Municipal Scrvi ~'d _Center wi! l require"$2 ,315. ..
The most import_ant ite:hs in this category aJ:'e,sp~dal sensing .pt'obe,s and '
~Hers_. ;md phas: sequence in~icators ueccssai~y tp spo~ 'd~fectfve equipment, .. '·
a.1d ~';~Hie purchase of P.ew,~qtnpment <15 needed fer ·proper opeTaticm a!ld main:..
tenance procedures. · '·' .. ·
An area in the·Arastradero llj,lls, rccc!1t.ly_annexcd·by the City_ of'.~,P~_~o Ai:to
is rresert'l; ly served hr. Pa~.i fie Gas ill1d Elect ric Company ... P_urchase of pbles',
and as':'odated·overhead line ·equ1prncnt in the am6Jn<. of. $_3;oli0 is teconmiendeJ.
.__....__~----1968 -'fi!i".-;.,·-:--~---'--. ,,~~---....;;__..;__:..;.;.;._._.:,"'--'---"--..,.,;.__...,.,:...:.__:......_,_ _ _.;__.:_~
86
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E LECrRI C FUND
Funds in the amount of $8,000 arc recommended to rebuild the supervbory
panel located at the !-ltmicipal Service Center to accomn:odatc additiOJw.l , ,
stations and to chai1ge the prc.scntation of information. "l11e rebuilt panel
wi 11 ·allow space for displays from the Adou{' Creek, Colorado, PaTk Boule
vard and Foot hi 11 s Substations, as well as· the Park Boulevard Swj tch ing
-'station.
··. Approx.~:mate Ly $7,500 is requested for the labo1· and materials n(;cessary for
the Parks-Division to accomplish the required landscaping around tht": ·Adobe
Creek and Colorado Substations, and the Park Boulevard Switching Station.
Additionally, $8,500 is suggested· to c0nst ruct and install lighted orna
mt:ntal signs identifying each of Palo Alto's eight substations ar1d ·t\'Jo
.switching stations. The purpose of this project is to ·make the ten stations
mor~ attra~tiv~~and to h~lp th~m nchieve gr~p~~r ~ublic accepta~ce.
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I · i3urying electric \ubdotion f~ed~r lines, tF1oving
residential polre~ on<::l.wires_and under9•-~"",J;,;;; ""'"' ·
c~.~-:l--.. -~1~~~-n~ovy_ fra~~~issiOrt _,i~e:S is an arllve pro~
gram c.f tt.elighf & Power Dep<>rtment, one that con
tribute, mv.:h tc the aesthetic en•ironment af Polo
Alto while 1uhing e!edrkalsofety 'for.d~rds throveh-
out the Gty. .
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FJ1v lilt{} j-.~.-~~lon!c!-r<::cogniied the Tl'Spousi.bility ;au! !h(' ni.·£:•d to rro\·iJe :l \:clJ
organ.l<:ed, cconurr:ical anJ .n:.t inbll' ">~tt~m of ·refuse collection :md disros;>l, not
only for the: hc,:llth :md sa.f(~ty 'Jf .i't~; resident!:--, bu~· also to maintain tht' q;m-
..iarJ:; of C j eanJ ili<:"SS anJ tH:'il\ity. ft:ot· Which thc: City has bt~COJnC' famous.
--,_:_,_
The City operate~· .its ~)'$t'cm under a cont !"<Kt ·xi th the Palo Al t.o Sanitation Com
pany, administc.red by tb; Public h'or~5 i)~~partmcnt, v:hich also has responsibility
for operation of the' Refuse Disposal )\rea.
lYuring 1968-69, the Palo Alto Sanitation Company \.;ill C()mplcte the .repLh:emt:·nt
of its entire flc~t of cclle6tlon vehicles, as rcquir~d by co~truct. Oue ro
frequent Te-painting, daily h'.1shi.ng and regular servicing the \'chicles are kept
near pe•·f~ct in. both appC"arancc and mechanical condition.
'rhe City is continuirJg its ev'aluation of various disposa! methods l(SCd throughout
the nation to· find an cconomi.c and practical so.l.ution to d.ispos2l p:r·oblcrns as
they relate to environmental and space requircmc·nts for rhe ftiture. The e:ist-,
ing .site is. expect.ed to be completely filled by 1971. rn the 1968--69 fiscal }'-:"ar
alorie, it_ is cst1:natcd that Palo Alto 1·:i lJ vroduc:c refiJsc at a 1·ate of five to
six pounds per person, per day, reprtO'senting some 61 ,000 tons during the year.
J\n acldi t 1onal 9, 500 tons of :refuse is brought to tht.; site annually from an.~as
outside the Cit¥. an a fee ba!';)s; :mrl ftn[,, .C:t:mFn~".:l U!"i\''::'~'Ei!:)•; !.!!~~~;:!' ~::;.:~t::":!::t.
Program
• With th~ rcf~1se col!ccti0n rate increase of Jo~, effective J.n 1Y66-67, and the
increase to 25% of the City's sllare of the income,_ the 1968-69 budget reflects
a capital reserve increase o.f $35,580. At the ci1d of J 968-69 the capital
reserve ~alancc will be ~pproxim3tely $107,000.,
e ·n1e .largest expenditure in· this ntnd's budget is for Outside Services. T~is
a·:c.ciunt reflects the expenditures made to the contractor for collection -ser-
vices and approximates-74~& of the total budget.
• 'A m.unh'~ir ·of experiments tdlJ be undertaken during the forthcoming year to sec'
if different compaction t~chi1iqucs wi.ll improve th~ overall operatioil and
specifically to il~crease th.e amqunt of refuse:· compacted into a given are~. A
new very heavy-compacter With three St(~el.luggcJ 'i~hee}S .h'aS put lnto service
at ~he disposal site during 196.7-68. This machine, used jn <::onjunction with
a wetting technique, has increased the amount of refuse compacted into a given
· area by :approximately 25% ov_~r that preViously ex:pericn:::ed. Experiments wi~h
wite drift fencing to contr0l blown pa~er hav~ b~~n quite successful, and
the use of fence will be expanded durihg the year.
• The $10,000 authorized .. in J967-68 to study alternate meth()ds of refuse dis-.
posal has been rc-tudgeted for the forthcoin:ing year. lligher priorities have
necessitated this delay as well as the desire to. approach the study on a.
Tegional basis. if possible.
( ~~ ' • A large c·rawler tractor used princlpal J y for cl;J lect ing and placing cover-on
the compacted refuse .. may need re!ilacetrHmt at midycat·. A teservc of approxi
niately $7.000 has been reql!ested in the Central Garage Fund in case 'h·· re~se-
· .. purchase contract is necessary to repla~,e tlw .machine before 1969-70. ·
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Ex}Hmdi tures ----------
Sal arie';
Materials & Supplies
Outside Services
· Other Expenses
Services from General Fund
Inter-Fund Services
Capital Resei~,;:e Increase
Transfer to;·General Fund
Total
Financing
. Servh~e Charges
Otlter Rev~nues
Working Ce:1pita1 Decrease
Total
Personnel
PubJ ic h'o:rks Foreman
Public \'iorks Leadman
Equipment Operator III
Equipment Operator II
Refuse Disposal Attendant
Tota1
P~rformance Statistics
CubicfYa;d~ .. , of Refuse Accepted at
landt'i 11
Paying Traf{ic Using Landfill
Non-Paying Traffic Using L~mdfiJi!
~inber of Larg~ Containers in Service
Large Cor1tainsrs RcconditioJ1ed
$
Ac-.t ua 1
1966-c7
52,953
1 '0(14
5641503
76
62,325
49,843
65,000
._!2_! 790
S807, 554
$751 '378
44,369
1 '807
$807,554
1
1
2
1
1
6
968,133
14,560
196,283
1,235
506:
,·_.
$
Budget
l% 7-68
54' !;)28
3", 400
622,270
200
57,428
51,884
30,000
_13,290
$843,000
$7971000
46,(100
----
$843,000
1
1
3
1
6
1 ,cloo;ooo
15,000
230,000
1, 350
446
$
Proposed
1968-69
55,426
3,400
671 i670
200
74,532
~8 .• 272
35,680
20 j 320
$910,000
~~ ~
$862,000
48,000
$~10,000 ...
1
1
3
1-·
6
1,050,000
15,500
2.50;000
1,400
519
i} ----~~----~--1968-69~~~-~~~~------~----------------~--~----~--·'·-,\.
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Revenues
Sal~s of Refuse Scrvi ce
Other R<.:>vGnues
Total
Less. Operating E~~s e~ .
Disposal
Coil ection
Administrative and General
To~al
Net Inco~ (Before Depreciation)
Oisposition Of Net Incone
Capital Reserve Increase
Working Capital Decrease
· Trans'fe·r to General Fund
Actual
t96o..:67
----·-~-
$761,378
-~:.!,36~
$805,747
$1)1! 080
SS9 ,925
__ 59,759·
$730,764
$ 74,983
$ 65' 000
1,807
11,790
s ... 74,983
,,
Budget
t 967-· 68 ------------
$797,000
't (;' 000
$843,00°
$120,662
605:,720
73,328 --·-..----
$799 ;'?10
,$ ·13, 290
··.:
$ 30,000
_13,290.
$ 43,290 "\ :j
I< EFUSE !'llND
Prop0~cd
1963-69 ------
,·
$362,000
. 48..z.Q9.Q.
. ~910,0(}(1
$L;~~O:l8
6S5 ,120
_80,33~
$853,500
$ 56, sno
$ 35,680
:zo.B?O· --"'"-.. ~-~.
$ 56 t 500
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Radio-equipped huds of the P~-lo Alto
Sonitot;ort Company provide rapid, effkl·
ent refuse collection service for bosinenes
a•oc:l r~llde~o~.,; ~h·,.,~·']hout the City. All ve
hid'>s ,,.., freqyen11y repainted anci"Ja:!,
w<lshing maintains their neat appearance.
Refuse i~ d01posited in the City's sanitary·
lond fill area iri the Soylonds, where it is
~C>mpaded by gic11! Hoctor$ and tovered
to fo~,;, -;:,e~ Jdri'i:l area fo~ futlire Boylands
devotlopm,!lt. ·--
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A unit of the l>u1ld)n_g anJ Lquipmcnt ;.i~·.intcnnncc !livjsi•Jn,.1.hc Ccnt,_·al Gar:l~~c )~;
·responsii,Je i~or mainta.i.ning a Ccct of motorized \'!)hides nf all typC>s and ~jzes
needed b;' the various operating dcpal'tncnt~; in order to, provide quaLity service
to the n~sid{mts of Palo Alto. ,_
Tfw City's centralized vtvncrship cnnccpt prcwidcs fur the :r.axim!lir. and cffici•.:nt
utilization of all types of equipment,· ranging if'. size aJH1 :compl·~xi ty from motor
scooters to tree. trimmers, public safety vehicll:s an.l large c<-lrthmcvcrs. l'enna
nent assignment of vch.i.cles used fuil-tirnc and the tr.mporary disposition cf equip
ment needed on a short-term basis minimi7.cs idle vehicle t1me, and prevents un
neces:;ary duplication in the purd1asing of specialized equipment. Each :piect~ of
equipment a!Ssign~d to the. various operating departments .is issued on a r~ntal basis,
and the rentid churgE:s finc:n..:::e the !ll~iintcn<!nce, Cfl'~r:ition, rcplact:mcnt a<1d g:coh·th
of the entire flc~t. · ·
~lore than 7,300 preventive maintenance servidngs 1.;ill be pr.ovided to the City
fleet of 273 vehicles Juring 1968-69. Other important responsibilities include
the development and administration of re6ulations gcverning usc and care of all
motorized equipment; coordination of out side equip!r,t:nt. rentals; maintenance of
comprehensive individual cost records; development of detailed spe::ifi.cati0n!': for
equlpnu::nt rcpbcements and additions; and the night refueling of all ycbidcs, ·.
minimizing the loss of productive field crc1> time in r~fueling vehicles durjng
~•ork L::;urs. · Ex<:elh~ncc in equipment maintenance anJ shop facilities ,,on the
division national [t'l,,a·rds both in 1966 ana 1967 from the FJ eet O ... 'TI.el· ~iagazine.
Program
• One of the lmportant objcctjves for the Central· Garage in fisca.l ye-:tr 1968-69
is to improve the skill levels and abilities of employees through an expansion
of personnel training programs. Excellent ailtomotive mechanic training is
avai labl.e from vehicle manufacturers. During the year members of this organi
zation plan to Kork with Hay Area factories~such as Ford and General Motors to
arl;'angc this training for equipment maintenance personnel;
• $3,000 is requested tci provide a positive vehicle safety program. Included .
wili be inst~ll~t~o~ of such safety-items as ~arnjng lights, Laek-up ala~ns,
jrtd safety reai ~1cK rnirtor~ 6~~ity vehicies.
~. J.
e· 7he .Centrai Garage '"ill also re-evaluate present prt:.ventin: maintenance 'pro--
cedures and·methods to ii1creas~ prodtictivity and reduce mainten~nce expcndi
t~t~s. Spt~ial attention is plann~J for scheduling oil ~nd filter changes.
and in this n•spt>-ct $:525 is r(!quested for an electronic oil analyzer.
• ·The replacement of 27 veh.icles at an estimated cost of $!00,000 and the adJi
fion of g· units at $2,1 ~450 is· reconur,ended to k~cp the ·vehicle and etiuipment
fleet modern and effective. The largest i'>roposed expenditt_1re is. $15,375 ·for
the i'Cplac'ement of a street ·sweept.!r bought fn '1 961, A. total of· $1 ,iJGO has
also 0ccli. provided as a reserve in the e1ient it becomes necessary· tc. lease
pur~hase a· replacement for an ol,Je·r crai.dei' dczcr used at· the refuse disposal
<~.rea. Cu.pJ~al funds in the Ceiltral Garage Fund <lre available for tilf~s~
. expenditure's.
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CENTRAL GAHAGE
Sa13Lics
Materials and Supplies
Outside Services
Other Expenses
Services· from G•.meral Fund
intcr-l:und Services
Capital Purch~ses
C~pit~l R~s~~vc 1ricrcasc
Total
Expend i t-...lres Transferred
Expenuitur~s Reimbursed
Equipment Rental
Capital Reserve Decrease
Total
Personnel
Supervising'Naint(·nance Foreman
Shop Foreman
Mechanic
Auto Serviceman
Total
Pcrfor·mant:e: Statisti~:s
. .
Work Orders Processe4_
Preventive M~intenan2~ Services
-F1 eet Mileage
Gallons of Gasoline Used
'-
~--------1968 ---69 _....._.;.........,......._..,.-__ ...;.__
92
Actual
1966-67 -'------
.$129,172
17.1~140
15,063
ll ,670
<lO, 896
4,738
153,223
-------
$475,902
-----
$ 6,200
2,065
416,789
SP.,848
$475,902
1
2
8
3
14
-·.·,
5,299
7,286
1,840,964
22;),1}6
--~ , --· ~ •• • ... _ • '• 4 ,. ~ • • -~ • ~
Budget Proposed
1967-68 1968--69 -------~---
$148,135 $146,651
108;350 117,950
16,000 20,100
8_,300 8,300
45,036 57,984
·14 '969 23,704
158,075 126,6/S
-----_15,214 ____ -;:_
$498,865 $516,578
.. -------·.
·----------------· -----
$ 8,800
454,882
35,183
$498,865
1 .
'2
9 :1.
15
s,ioo
i,610
2,000~000
244;000
$ 6,740
509)838
----~-
$516,578
1
2
9
3
15
5,200
7;800
.· 2,500 ~000
250~000
·--c,
. ~ _.· .• -:_.
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Superior mainfenon<e fodliti~• <:,·~d eicellence in
mointoi~>ing ·the City's v~h_ide -ftl!ef re~ulted in t .. o
. owo:ds from Fleet Own'~~~ M"gazine in 196-7 for the
Equipment· Maintenance D;v,illo~: Its· new quarters
. in ~he Municipal .Senike Center hove greatly in
creased opr;rofionol efficioP.n::y al>d provided f"r more
. effedive servici~g of alf~liq~ip~ent. ::: · .·
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GENERAL OBLIGATION BON~ RI:TIRIJ.WNT I~IJNDS
\
This section of the budget deals with the financinJ of expenditures necessary
to rcti rc the Ci tv's Gi!ncral Obligation Bonu Dt:bt ln ac.cortlancc with schedult..>d
maturities of var.ious outstanding bond issues.
Financial R~guireme}lts
Since most bond and j_nterest coupons mature early in the fiscal year, it is·
necess<H'Y-that mon~y ·to meet deot service expenditures be on hand at the encf
of the-fiscal .year preceding the year in which payments become due. The
following" sums,·. therefore, are tc.1 be collected in 1968-.~9 to provide for
1969-70 requi rcmerits: -
Bond Redemption $430,250 73.7%
Bond Interest 153,364 26.3
Total $583,614 100.0%
Tax Levv
--------~~
General Obligation Bond Dept that has bee11 incurred .for utilities in'tp"fqvements
is retired from revemh.1S derived from these enterprises. Funds needed to .·, .
retire bonds issued fur hospital and generai 'governmental irnproveme•rts '~&.::
provided by an annual property tax levy:
From Property ~Tax:
Hospital Irnpi;'ovements, 1955
General Government ImProvements
-F-ro!11 Ut iTi-t-1·e~ -F~-~Qg:
Utilities Improvements
·Pre-funded:
Hospital Improvements, 1931
Total
$214.913
lGQ,OlO
-314,923.
$583,6i4
36.8%
17 .l
. 5~_.9 .. ·
44.9
1 :? ...
100.0%
B \~i th ·an assessed valuation ~ ··produce $314,923, of which
G of 1955 ·and the remainder,
~
of $253,230,000j a property taxtatc.:~f i1244twif1·
. 0849¢ waul d. b a at t r:ibutabte to the HOspital~ Bonds
.tH9S~, to other General Obligation HOnds. ·
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.T))e Hospital Bonds of i93I'·were pre-funded for retirement in l9sf-~T~~-:Ii&$pital.
i ncomt! then 'on .hand .
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• IIIJ
• •
Bond Issue ·and Year
Hospital, 1931
Principal
Interest
Utilities-Storm Drai~s. 1946
-Prim)pal
Inte:rest -
Fire Station No. 3, 1947
Principal
Interest
UtilitJes-Warehouse, 1948
Principal
Interest
Utilities, 1950
Principal
Interest
Utilities-Recreation,_ 1951
Principal
Interest
Hospital, 1955
Principal
Interest
Utilities-Recreation~
Library~ '1 %6 -
Principal
Interest
Totals
. ,'
CJ.:NERAL OBLI Gt\TION liOXD IU:'i'I REt-tENT FUN US
6,250
625
27,000
5,000
394
20,000
_1,800
60 ,·ooo
6,825
47,000
7,983
130,000
-81,913
135,()00
49,812
To be Collectl~d
in 1968-69
for i969:-: 7tJ
Hetircment
·-------~-.
.$ _6 ,875
28,012
5,394
21,800
. 66' 825
S4,983
214,913
$583,614
Bond Ret.iteinent Fund
:Water Ftind
Gas Pund
Sewer Fund-
Electric Fund
Total·
To he
Prodded by
Property
Tax
$
6,536
5,394 '
2,160
7,333
214,913
-78 ,S~J-
$314 _,923
I.'
ro be
Provided
by Other
Funds
s &,875
21,476
19,640
66,825
47,650
106,225'
$268,691
$ 6,875
4 7_~,795
26,173
45,045
142J798 ----
$268,691
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