HomeMy WebLinkAboutORD 2429'.
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• • ORIGINAL
· ORDINANCE NO, 2429
ORDINANCE OF TIIE COUNCIL OF THE CITY OF PALO ALTO
AMENDING CHAPTER 2.08 OF TIIE PALO ALTO MUNICIPAL
CODE REORGANIZING TIIE DEPARTMENT, OF ADMINISTRATIVE
SERVICES AND CREATING TIIE DEPARTMENT OF COMMUNITY
SERVICES
The Council of the City of Palo Alto does ORDAIN as fol.-
SECTION 1. Section 2.08.020 of the Palo Alto Municipal
Code is amended to read as follows:
11 §2.08.020 Approval of citt manager's appointments.
Aooointments to the follow ng positions shall be made by
the city manager with the approval of the cpuncil:
(1) Chief of police
(2) Fire chief
(3) City engineer .
(4) Chief engineer for gas, water, sewers
(5) Chief engineer for light and power
(6) City treasurer
Cl) Planning officer . · ..
(8) Managing directer of community services."
_§ECTION 2. Section 2.08.160 of the Palo Alto Municipal
Code is amended to read as follows:
11 §2.08.160 Department of administrative services. The
department of administrative services shall be under the
direction of the director of administrative services who·
shall be accountable to the city manager. rt· shall be
composed of divisions which shall have the ful)ctions set
forth iri Sec;t:ion 2. 08 .170 through 2. 08 .. 205 incl us :i.. ve "and
such qthers $is may be delegated. In addition, the uirector
of admh\'!;.str.a,tive services shall havE such other duties as·
may fi.•cm' ti.:tne to time b_e assigned by the city m~nager.
SECTION 3. Section 2.08.170 of the Palo Alto Municipal
Code is amended to read as fol:lciws:
11 §2.08.170. Division of cent~al. services. The-'divisiort of central serviceE' shall be under :the supervi'sion of
the records system coordinator who shall be accountable
to the direct6r of administr•tive services .•
(1) This,-division shall provi;4e mail and messenger
s·,er.vice for _a11 ·city departments.·
(2) This division shall provide art information
service at the city hall .
. (3) This division sha11 ·provicie offset printing
·:and oth~r duplica.ting facilities ,for~all city departments.
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(4) This division shall provide centralized office
machine operation for all city departments when such central
ized operation is considered advisable.
(5) This division shall provide such other duties as
may be re~uired of it by the director of administrative
services.' ·
SECTION 4. Se~tion 2.08.180 of the Palo Alto Municipal Code
is amended to read as.• follows:
11 §2.08.180 Division of purchases and stores. The division
of purchases and stores shall be under the supervision of
a purchasing agent who shall be accountable to the director
of administrative services. His duties shall be as fol
lows:
(1) He shall make all purchases required by the
various departments, divisions, offices, sections, and
units of the city. government in conformi.ty with the control
procedures est4blished for that purpose. ·
(2) He shall operate and maintain the warehouse and
storage facilities of .t:he city and such control records as
are necessary for the proper inventory ·. "f stocks and supplies.
(3) · He shall prepare or obtain and maintain standard
specifications for-materials, supplies and equipment whenever
practicable .
. (4) He shall keeo informed and rr.aintain. records _;:1.s to
the sourcei; .of supply for all classes of purchases' bids
and price quota~ions, and other related items. In ~ddition,
he shall cooper~te with the city controller in ke~ping
inventory records of all equipment and major items of sup
plies owned by the-city and in making periodic inventories.
(5) ·He shall advise and assist the director of admin
istrative services in the formulation of policies and pro
cedures trt connection with th(J purchasing activities of the
city. ·
(6) He shall have s\)bj.ect':to. his authorization and
c1:mtrol emergency pttrchasirig ·in accordance with approyed
procedure when ·cent_r~Jj.:zed· procurement is ·impracticable.
·. (]) H~ may be~.au'f:horized 'to sign for the city man.;lg~r,
purchase orders wh,ich· do not exceed five· hundre·d -do"liars · ·
in val:ue in confonnance with control procedures established
for that purpose.
. · (8) He. shali perform such 'other duties -as may be
required by the director of administrative services."
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SECTION 5. Section 2.08.190 of the Palo Alto Municipal
Code is amended to read as follows:
"§2.08.190 Division of buildin
The divislon o m_ ng an equipment, maintenance B a e
under the supervision of a service,superintendent who shall
be accountable to the director of administrative-services.
His duties shall be as follows:
_ (1) He shall operate the city garage and machine shop,
keeping a record of the work performed by these sections ·
for other departments of the-city. He shall recommend to
the director of administrative services a schedule of rates
for_ such services rendered by these sections.
,(2) He shall maintain and operate the physical plant
of the municipal service center regarding the assignment
of space, the maintenance of the buildings, and the recom
mendation of such rules and regulations as are proper for
the efficient use of the facilities of the municipal service
center.
(3) He shall keep the operating records of all motor--
ized equipment used or ope rated by the city, and shall recot.11-
mend to the director of admini.strative services inter
departmental charges, if any, for such equipment as may be
used by ·the several departments. ·
(4) He shall coordinate the needs of the several
departments i.nto the over-all requirements of the city. for·
motorized equipment and. make general recommendations to ·the
director of administrative services in connection with the
purchase or rental of motorized equipment.
(5) He shall recommend to the director of administrative
services rules and regul,ati9ns, governing the use and care of
mechanical equipment used by the various departments of the
city.
(6) He shall· actively supervise a, preventive !llainten
ance program:for &11 mechanical equipment owned or operated
by the city. , --· ·
(7) He shail be responsible for and direct the mainten
ance -of all public .'structures ot-.'I1ed or operated by the-city, __
and shall establish a maintenance program, including janitorial
~'.ervices, secu::;ity and s_afety, for the upkeep-of· all public
structures ~rted or operatfdd. by _the city, and shall ·report
to the dire-=:tor of administrative-'services the condition of
suth ~tru~t~res. · · ·
, (8) He shall periodically advise the· ~irector of ' -
administrati.ve .. ~,~;rvices and the city controller. OD; the value
of 'all public buildings owned or operated by the city for
insurance· purposes.-•. ,
(9) . He shall perform such other duties as may be re
_. quired of him by the director of administrative services."
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SECTION 6. Section ~. 08. 200 of the Pal;,; Alto Municipal
Code is amended to r~ad as follows:
11 §2.08.200 Division of personnel. ·The division of personnel
shall b_e under the supervision -oT a peraonn~J officer who
shall be accountable to the director of administrative
servi;::es. His duties shal 1 be as follows: ·
(1) He shall be responsh.J~(· for the management. and
administration of the personnel program in.accordance
with rules arid regulations established in the merit
system.
(2) He shall administer control procedures for the
recruitment, employment, and promotion of personnel of
the city.
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practices·as may be recommended by the.director of admini
strative services and approved' by the city manager.
(4) He shall, together with the directo~ of admini~
strative services, advise and assist the city manager in
the·preparation of wage sc:::ales fer recommendation to the
council. ·
(5) He shall prepare and maintain such job and
position clrtsKifications and specifications as may be
required.
(6) He shall keep and maintain camplete personnel
records.
(7) He shall cooperate with the director of admini
strative services in coordinating slich·employee safety
programs as may be directed by the city manager.
(8) He shall cooperate with the director of ~drnini
strative services in coordinating arid administering such
employee-in•service training program as may be directed
by the ~ity manager.
. (9) The per'sonnel officer shall perform all duties
defined in ~he merit. system a·nd·su·ch ot~er duties ·a~ may
be required by the director of administrative services.
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SECTION 7-. Section 2. 08.. 205 of the Palo Alto Municipa 1
Code is amended to read as follows:
11 §2.08.205 Division of communications. The communications
_division Shall be Urtder the Supervision Of a CClmm'.lnicationS
coordinator who shi:tll be accountable to the director of
admiti.isfrative services. -. His duties shal 1 be as follows:
(1) He shall provide telepho~e service for all city
departments.
(2) He shall operate and m~intain the tity mobile
radio-telephone system and shall provide radio dispatching
service for all city departments r~quiring such service.
. (3) · He shall operate and maintain the city fire alarm
system witq tl:le exception of outside circuit conductors
which shall be the responsibility of the department of
light and power. .
(4) He shall provide and maintain special communi
cations services including but not limited to sound equip-
. mertt, audio-visual aids, inter-office confulunications, and
centralized dictation equipment. He shall have custody of
such equipment which shall be available for use by a number
of city departments.
(5) -He shall continually review the requirements of
those departments utilizing telemetering and supervisory
control systems in the light of applicable technological
developments in this field to the end ·that the knowledge
and resources of the division may be utilized to.the
maximum. -He'shall provide and maintain such systems as
necessary •
.. , {6) He sh~ll, :in: ·c9operation with the division of
personnel, coordinate and ad.mini.st er such training programs
as may be required to,develop~fficient utilization of city
communications facilities by _all personnel.
(7) He_ shall tnaintai,ri_ op·~rating and maintenance records
for all ·communications equipment. used by the various depart... '
ments of _the city as may be required by law or in accordance
with accepted operating practices. . ,
__ _ (8) . He shall recommend to the ·-d{ie.ctor :of administrative
services rules' ·•t€•gtilations'; and procedures governing the :
· use and care of cOnmiunications· eqtfipment used by the various
departments of the city.
(9) He shall pr~vide the direc.tor of administrative
services with periodic rE!poits which. $ummarize performance,
present p·o$ition, and planning for the division; he shall -
also provide such special' reports as may be requir.eci from
time to tin1e by the dir~ctor of administrative services.
-(10) He shall oerfc>'rm such other duties· as may be
required of him by the.director of administrative· services .
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SECTION 8. Section 2.08.275 is added to the Palo Alto
Municipal Code to read as follows:
11 §2. 08. 275 ··oepartment of communitt services. · The depart
ment of community· services shall e under the direction of
a managing ,director-bf c9mmunity·services who shall -be
accountable to th~ .City Manager·. His··duties shall be as
follows:
_ (1) He shall formulate and recommend to the City
Manager for approvsl policies and procedures in connectlon
with the management, _coordination, development, and operation
of facilities and prograrns relat'ed to cultural, social,
intellectual, recreational, athletic and nature activities
of the cormnuni'ty.
(2) He shall fonnulate for approval plans and programs,
and when approved, implement such plans and programs as __
_ relate __ to the development of __ culturc1l, social,_ inf:ell_~c_tua,l , __
recreational, athletic and nature activities for the coro~unity
either directly or in coopera.tion with the resources of the
community.
(3) He shall direct and coordinate the planning, oper
ation, and control of the functions assigned to the organi
zational components of the department of community services.
(4) He shall cooperate with other organizational com
ponents of the city organization in order that the programs
under his direction ~ay be coordinated with them as well as
with other community resources.
(5) He shall recommend to the city manager a schedule
of fees and. charges for the services of tiis departfiient ;' and
shall enfor~e collection and depo~it procedu~es in accordance
with approved schedules and procedures established for the
collection and deposit of municipal funds.
(6) He shall perform such other dµties as may be re
. ~. quired by the city manager.
SECTION--2..:,. Section 2.08.280 of the Palo Alto Municipal
Code·• is amended to read as folloWs:
"§2. 08. 280 t>epartm·ent 'of~'-+ecreation. The department. of ..
; recreation 81ial1 be unS!er the direction of a sup~rintende11t.~
·Of recreation wh() ~hall· b~ 'accountable to ·the irl~ri.aging ·
·di~ector of ~ommunity services. His duties shall be as
follows:
.. _ .. (i) He· ~hall ··formula~e and recommefid to the managing
director of community services for approval policies and
procedi.ir_es in connecti.on with.t.he management, programming,
operation, and. control ''<)f municipal ·playgrounds, swimming
' 2ools' ·community c€µ_tcrs' camps.'' athletic centers ·ahd •.
·. fields .~nd activitfesc6:0t1.ected therewi.th; _shall .administer
·such. poli~.ies and pr9~edures wh~n. approved by _the managing
director of cammuri.ity servL~.ieS and shall conduct such
activities for the city. ··
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(2) He shaJ.l formulate for approval plans and programs
pertaining to the development of ~ommunity sponsored social
activities, sports ~nd athletic programs, industrial recreation,
and activi_ties rela~ted to the involvement, growth, and develop
ment of persons of /111 ages in recreational pursuits. He will
implement such app:coved plans acnd programs ~ither _directly or
with other community,resources.
_ (3) He shall cooperate with other organi.zational com-
ponen~s within the department of community services in order
that his operations and programs can be co-ordinated with them.
(4) He shall recommend to the managing director of_com
muni ty services a schedule_ of fees .. and charges for the services of his department, and shall collect "and deposit with the-city
treas~~er within thr'~ days such funds as may be collected in
the qperati,on-,of his department and at no tirrie retain more
than one hundred dollars in his posses~ion in accordance
____________ _w_itl:i ~J>proved schedules and as directed by procedures -esta-,
blished -for the collection and -deposit of municipal funds. '
. . (5) He shall perform such other duties as may be r~
quired by the managing director of community services."
SECTION 10. Section 2.08.2.85 is added to the Palo Alto Muni-
cipal Code to read as follows:
11 §2.08.285 Department of nat_ure and science. The department
of nature and science shall be under the direction of a natu~e
arid science director who shall be accountable to the managitig
directbr of coffirnunitv services. -His duties shall be as fol-;:
lows: ·
(1) He shall formulate and recommend to the manag!ng
director of cor:mmnity services for approval policies and
procedures in connect.ion with the management, development,
programming,, operation and control of facilities.and pro
grams-connected with interpretation of physical and natural
science·· activities provided by the city; shall administer
such policies and procedures when .approved by the managing
director of community s-ervices, and sha 11 conduct activities
for the ctty .. '. -
(2)' · He shall forinulate for a'ppro_val plans and programs
peJ;taining to the development, interpr¢tation, and presentation
of, programs an:d-services to the public in ·the fields o~ n~tur_al
a~d pnysicat sciences~ H~ shall implement such spprovedplans
and programs either directly or with the assistance.of other
somrnunity resources. .
. . (3) He iHi'.a il ~o6perate wi.th_ other organi-~ational com-
· ponentt;; withiri~the.department of community seryices in order
-that his program can be coordinated with them. ·
(4) He ,lilhall recommend to -the roa·1iaging ciirect9r o.fJcommu~ity
services a schedule of fees and ch~rges .for the_ services of ··
his departm~nt,, ~nd shall collect and 'deposit_ with the city
trea·sur.eJ·,_within thr~e days such -funds·· as may be c9llected .·
. in th_e operation of his department and at no time retain more
th~ri-pne hunclred dollar~ in\ his possessipn, in accordance with
appro'i.\ed ·schedules and as directed by procedures -P.stablished
. for tri.e collec-tion and deE>oSi t of municipal funds•
-(5) He sh~ll perfortn S\.lch other duties as may be re
quired by the >man~ging director of community services •
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SEC'l'ION 11. Section 2. 08. 290 of the Pa lo Alto Municipa_l
Code is amended to·.· read as fol lows :
11 §2 ._os. 290 Oefiartment of the l,ibrar.z. The dep_a_rtme __ nt of
the library s all be under the.direction of a __ dire_ctQr _
of 1.ibraries who shall be accountable to the_managing
director of community se·4 vices. His· duties shall be as
follows:
(1) He shall formulate and recommend to the managing
director of community services for approval polices and
procedures in connectton·with the management, operation
· and control of all public-libraries owned and operated
by the City of Palo Alto and the activities conn~cted
therewith; shall administer such policies and procedures
when approved by the managing directur_ of community services)
and shall conduct such activities for the city.
(2) He shall formulate for approval pl~ns and programs
pertaining to the growth, use, and development of programs
which will meet the reading needs of the inquiring public
and residents of the con1munity.
(3) He shall super~ise the.selection of all books
and periodicals used in the public libraries.
_ (4) He .. shall ·cooperate with or:her organJzaticnal com-
. ponents within the department of community services in order
that his operations and programs can be coordinated with
them.
(5) He-shall recommend to the managing.director of
community services a schedule of fees apd charges for the
seryices of his department, ;1nd ~hall ~ollect and deposit
with the c~ty treasurer within three days juch funds ai may
be collected in t.he operation of his department and at no
time retain more than one hundred dollars in l-tis possession
in accordance with approved schedules ·and,as directed by
procedures establi~hed for the coll~~tion and deposit of
111unicipal funds. -.,_
·. (6) He Shall perform sqch other duties as ·may· be re-
quired Qf him by · i..he managing dir(!ctor of cornmunity services."
SECTION 12. Section 2.08.295 is· added: to the Palo At.to,
Municipal Code to read as follows:
"§2.08.295 Department of arts. The department of arts.
shall be under the direction of the director 'of arts who
shall be accountable to the managing dire'ctor of commuq.ity
services. ! His 'duties shall be as follows: ·
(1) He-·shall fo~ulat;:e .and recormne~d t.·o: the managing
director of [!Olllmunity servtces for a"pproval policies and
procedures in connection with themanagemt;?nt, development,
_,operation and control. of theaters~, art ce·ntei~,. studios,
Special-musical and qance .. groups;-· ex_hibitions _of various
"' art· forms and the acti,vU:ies ·connection therewith; shall
administer sur.h policies and procedures when approved by
the ·managing dlrectot ·of community s.e:rvices) and shall
conduct such activities for th~ city.
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(2) He shall forn1ulate for approval plans and programs
pertaining to the development of city and community sponsored
activities relating to the field of fine arts with parti-··
cular emphasis on the higher levels of individual or group
performance and execution. He shall implement such approved
plans and programs either'dir~ctly or with the as~istance of
--other community resources.
(3) He shall cooperate with other organizational com
ponents within the department. of community. services in order
that his program can be coordinated with them.
(4) He shall recommend to the managing director of
community services a schedule of fees and charges for the
services of his department, and shall collect and deposit
with the city treasurer within· three days such funds as may
be collected in the operation of his department and at no
time· retain more than one hundred dollars in his possession
in accord3nce with approved sc;hedules and as 1irec_ted by
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municipal furtds.
(5) He shall perform such other duties as may be re
quired by the managing director of community servi.ces.
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SECTION 13. This ordinance shall become effective upon the
expiration of thirty days from its passage.
INTRODUCED;
PASSED:
April 15, 1968
Hay 6, 1968
AYES: Arnold, Beahrs-, Berwald, Clark, Comstock, Cooiey, Dias,
Gallagher, Pearson~ Spaeth, Wheatley
NOES:
·ABSENT:
None
None
OVED: /",, l__ . .
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