HomeMy WebLinkAbout1996-03-25 Ordinance 4338• •
ORDINANCE NO. 4338
ORDINANCE OF THE COUNCIL o'F THE CITY OF PALO ALTO
AMENDING CHAPTER 2, 04 !COUNCIL ORGANIZATION AND
PROCEDURE] OF THE PALO ALTO MUNICIPAL CODE TO
MODIFY COUNCIL MAIL PROCESSING PROCEDURES
The Council of the City of Palo Alto does ORDAIN as
follows:
SECTION 1. Section 2.04.200 of Chapter 2~04 of the Palo
Alto Municipal Code is hereby amended to read as follows:
2.04.200 City manager authorized to process council mail.
(a) Any written communicationJ except anonymous
correspondence, books, and publications, addressed to the council
shall be reproduced and distributed tc the council. Those items
not reproduced shall be ci~.:culated to council members. The city
manager is authorized to receive and open all mail addressed to the
council and give it immediate attention to the end that all
administrative business referred to in such communications a.nd not
necessarily requiring council action rray be disposed of between
council meetings; provided that, ccuncil members shall receive 1 in
the next council packet after receipt of any such conununication
addressed to the council~ a copy of t.he communication with a
notation on it advising council members that sta.ff will respond;
and, provided ~ urther, that. in a subsequent council packet,
council ~~rs sr~ll receive a copy of any such staff response and
that all actions taken pursuant to such communications shall be
reported to the council thereafter.
(b) Council members shall retain personally or provide
copies to the city clerk of any written communication regarding an
item of business on a meeti.t.'19 agenda that is knot·:.n to have been
distributed to a majority of the council. If a public records
request is made regarding such written communications, the city
clerk shall make copies of materials in 1.~.is or her files available
for public inspection without delay, unless the record is exempt
from disclosure. Written material received by the city clerk
during a meeting may be made available for inspection after the
meeting.
SECTION 2. The Council finds that there is no possibility
that the provisions of this ordinance will cause a significant
effect on the environment, and upon that basis finds the project
exempt from the provisions of the California Environmental Quality
Act.
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960326 bdc OOS1S25
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SECTION 3-
commencement of the
adoption.
This ordinan~e shall be effective on the
thirty-first day after th~ date of its
INTRODUCED: March 11 , 1996
PASSED: March 25, 1996
AYES: ANDERSEN:t FAZZINO, HUBER, KNISS, ROSENBAUM, SCHNEIDER, WHEELER
NOES:
ABSENT:
ABSTENTIONS: MCCOWN, SIMITIAN
''t certlfv 4or dec!ilre) under penalty
of per1.:ry atat t~ foregoiag il trq
~a-Ji&~CA-A~·.· ~·~~~ ~ . Signature
960326 bd~ 0051 SlS
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