HomeMy WebLinkAboutOrdinance 4395•
ORDINANCE NO.
4395
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AUTHORIZING CLOSING OF THE BUDGET FOR FISCAL YEAR 1995-96
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto and as set forth in
Section 2.28.070 of the Palo Alto Municipal Code, the Council on
June 19,1995 did adopt a budget for fiscal year 1995-96; and
WHEREAS, fiscal year 1995-96 has ended and the financial
results, although subject to post -audit adjustment, are now
available and are herewith reported in summarized financial
exhibits "A" and "B" and "C" prepared by the Deputy City Manager,
Administrative Services, which are attached hereto, and by
reference made a part hereof; and
WHEREAS, pursuant to Section! 2.28.030 of the Palo Alto
Municipal Code, the City Manager did amend the budgetary accounts
of the City of Palo Alto to reflect:
(A) Additional appropriations authorized by ordinance of the
City Council.
(B) Amendments to employee compensation plans adopted by the
City Council.
(C) Transfers of appropriations from the contingent account
as authorized by the City Manager.
(D) Redistribution of appropriations between functional
areas major activities, and objects within various departments as
authorized by the City manager.
(E) Fiscal year 1995-96 appropriations which on July 1, 1996
were encumbered by properly executed, but uncompleted, purchase
orders or contracts; and
WHEREAS, Article III, Section 12, of the Charter of the City
of Palo Alto requires City Council approval of additional
appropriations or transfers of appropriations from one department
to another; and
WHEREAS, fiscal year 1995-96 appropriations in certain
departments and categories as shown on the attached Exhibit •All,
while not encumbered by purchase order or contract, at year end are
nevertheless recommended for reappropriation in the fiscal year
1996-97 budget;
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION 1. The City Manager is authorized and directed to
transfer appropriations, if necessary, in the utility funds by
amounts sufficient to provide for purchase of additional water,
gas, electric, and refuse collection services, in the event the
sales of said utilities services exceed the original estimates
contained in the fiscal year 1995-96 budget.
SECTION 2. The fiscal year 1995-96 unencumbered balances for
the departments and categories shown on Exhibit "A" shall be
carried forward and added to the fiscal year 1996-97 budget_
,SECTION 3. The City Manager is further authorized
directed:
(A) To close the fiscal year 1995-96 budget accounts in a?i
funds and departments and to make such interdepartmental transfers
as required by the Charter of the City of Palo Alto, by ordinance,
1995-96 budget as adopted or amended.
(B) To close various completed Capital Improvement Projects as
shown in Exhibit E and move the balances into the appropriate
reserve.
(c) To establish reserves for all Funds as necessary to
provide for:
(1) A reserve for encumbrances and reappropriations in
the various funds, the purpose of which is to carry forward and
continue in effect the unexpended balance of appropriations for:
(a) Outstanding purchase orders and contracts for
which goods or services haven't been received or completed by the
last day of fiscal year 1995-96. Such appropriations shall be
carried forward and added to the fiscal year 1996-97 budget.
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(b) Fiscal year 1995-96 departmental expenditures
which were authorized to be carried forward in Section 2 above.
(2) Reserves for Advances to Other Funds and for Stores
Inventory in accordance with ordinance and policy guidelines.
(3) A reserve for general contingencies of such amount
that the City Council may
(4) Reserves for utilities plant replacement, rate
stabilization, and other reserves in accordance with Charter and
policy guidelines.
(5) After providing for the foregoing reserves, transfer
the remainder of the fiscal year 1995-96 excess of General Fund
revenues over expenditures to the Budget Stabilization Reserve.
$ECTIOj3 4. The sum of One Hundred Thousand One Hundred
Seventy Seven Dollars ($100,177) is hereby transferred from the
Vehicle Maintenance Retained Earnings reducing the balance to
$551,823 and increasing the Vehicle Maintenance Functional Area of
the Vehicle Maintenance and Replacement Fund. The variance
occurred due to an unanticipated increase in the price of fuel.
SECTION 5. Upon completion of the independent audit,
detailed financial statements giving effect to all the above
sections shall be published as part of the annual financial report
of the City as required by Article III, Section 16, of the Charter
of the City of Palo Alto and in accordance with generally accepted
accounting principles.
ZECTION 6. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION . The Council of the City of Palo Alto hereby
finds that the enactment of this ordinance is not a project under
the California Environmental Quality Act and, therefore, no
environmental impact assessment is necessary.
;ECTION 8. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon
adoption.
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INTRODUCED AND PASSED: January 13, 1997
AYES: ANDERSEN, FAZZINO, HUBER, KNISS, MCCOWN, ROSENBAUM, SCHNEIDER, WHEELER
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
APPROVED AS TO FORM:
Senior Asst, City Attorney
APPROVED:
C j' y Manager
Depu
Administrative Services
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EXHIBIT A
1995-96 REAPPROPRIATION REQUESTS
Department/ Re appropriation Amount
Division
General Fund
Administrative Services
City Clerk
Cornrttnity Services
Consultant study to evaluate the City's current
Management Information System (MIS)
operations and develop a strategy for future
development.
was deemed more appropriate to postpone
this consultant study until the consolidation of
the Finance and Information Resources Depart-
ments to the Administrative Services Depart-
ment was complete. In 1995-96 the ITS
Division was understaffed and completion of
the study would have put undue strain on their
limited staff.)
Public communication consultant to develop a
public communications plan and to provide
public communication services.
(Remaining balance from consultant contract to
develop a public communication plan will be
used for codification of the Palo Alto Municipal
Code.)
This funding was allocated to allow Commu-
nity Services to update its ESCOM computer
registration system to a Windows version.
Funding would also be used for hardware and
training.
(Negotiations with ESCOM began in 1995-96
but have not proceeded enough to finalize a
contract. Additionally, certain technical require-
ments will have to be met by the City in order
to successfully update the registration system.)
$ 50,000
$ 12,700
$ 24,700
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EXHIBIT A
1995-96 REAPPROPRIATION REQUFSTS
Department/
Division
Amount
Public Works
Utility Funds
Refu a Fun 1
Capital Improvement Program
Adwikiltrative Service,
CIF'#195_19
Comprehensive Plan update. V10,600
10,600
(These funds were budgeted fora multi -year
update of the City's Comprehensive plan.)
Thermoplastic traffic legends. S 20,000
(Oni} one bid was received in 1995-96. The
single bid wa'. 57.000 above the available
amount for the project. Specifications be
maxi fled and project will be re -bid in 1996-
97.)
Street tree trimming project contract. `.:132,()0()
(This project has been delayed due to higher
priority projects..)
Compost area design and relocation. $ 35,000
(The Waste Management Board has mandated
that composted areas be permitted. In order to
comply with the petmit requirements, a
decision was made to relocate the compost
area.
(A consultant has been contracted for the
design of the project and is expected to com-
plete the design by early August. The construc-
tion bid process will begin upon completion of
the design work.)
Multi -Line Telephone System $140,000
(There was not enough time to allocate to this
project due to staff vacancies.)
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EXHIBIT A
1995.96 REAPPROPRIATION REQUESTS
Department/
Division
Reappropriati~on
Planning CIP #19524 Bikeway System Improvement
(This project was delayed due to other Trans-
portation Division project priorities. Design
work was initiated in spring 1996. Project is
scheduled to be complete in mid 199097.)
Planning CIP #19401 California Avenue Underpass Improvements S 30.000
(This project has been delayed pending
Council action on setting priorities for traffic
safety and infrastructure projects.)
Planning CIP #19592 Pedestrian Grade Separation Feasability Study. $150.000
(This project has been delayed pending
Council action on setting priorities for traffic
safety and infrastructure projects.)
Planning CIP #19523 El Camino Real Intersection Improvements S!60,000
Public Works
013#19301
Public Works
CW #195.I 1
(This project has been delayed due to resched-
uling by Caltrans, the lead agency on this
project. The project is scheduled for construc-
tion in spring 1997.)
Baylands Athletic Center Circuit Replacement
(This project has been delayed due to number
of higher priority projects, such as the Police
Department security remodel.)
S 50,000
Lucie Stern Pathway Lighting $ 25,000
(This project has been delayed due to a
number of higher priority projects, such as the
Police Department security remodel.)
Total Rcapproprlatian Requests:
General Fund $350,000
Utility Fund $ 35.000
Capital Improvement Fund $585,000
Total $970,000
EXHIBIT 0
Enterprise Fund Summaries
1926-96
ELECTRIC FUND
1994-95
TOTAL REVENUE
TOTAL OPERATING EXPENSES
Cam, Expenses
TOTAL EXPENSES
TO/(FROM) RESERVES
TOTAL REVENUE
1995.96
Adjusted
Budget
1995.96
1995-98
Actual Plus
EncIRe,p Variance
67.762 65.943 66,556 66,556 613
5,913 4,935 4,935 4,935 0
73,675 70.878 71.491
71,491 613
30.242 27,524 24,492 24.492 (3,032)
29,371 29,116 28,188 484 28,672 (444)
59,613 56,640 52,680 484 53,164 (3,476)
10,160 12,676 5,332 6,549 11,881 (795)
69,77.3 65,316 58,012 7,033 65,045 (4,271)
3,902 1,562 13,479 (7,033) 6,446 4.884
GAS FUND
1995-96 1995-96
1994-95 Adjusted 1995-96 Actual Plus
Actual Budget Actual Enc/Reap Enc/Reap Variance
21,315 18,230 18,107 18,107 (123)
1,865 1,898 1,898 1,898 0
23,180 20,128 20,005 20,005 (123)
Antrim 8,752 7,657 6,861 6,861 (796)
Other Expenses 5,733 7.162 6,290 74 6,364 (798)
TOTAL OPERATING EXPENSES 14,487 14,819 13,151 74 13,225 (1,594)
Capr?a1 EEerws 4,677 4,548 2,541 1,729 4,270 (278)
TOTAL EXPENSES 19,164 19,367 15,692 1,803 17,495 (1,872)
T FRO12)RESERVES 4,016 761 4,313 (1,803) 2,510 1,749
REFUSE FUND
Rarsrrws
Raippeopnarcats i Eric
TOTAL ItVEM1E
190645
39,547
306
19,853
1996-96
Atfjualad 1995-96
Actual _EndReap
19.391
45,
19.849
19.784
458
20.242
1995-96
Actual Plus
V
19.784 393
458 0
20,242 393
EXPENSES
Payments to PASCO 5.9441 6,430 6.008 6.008 (422)
Other Expenses 13.207 14.479 12.938 309 13,247 (1,232)
TOTAL OPERATING EXPENSES 19,153 20.9{X) 18,946 309 19.255 (1,654)
Capita Elpenses (i i) 0 0 0 0
TOTAL EXPENSES 19.153 _0.9{19 i 8.946 309 19,255 (1,654)
TO4FRON) RESERVES 70 o ! 1.060) 1.296 (309) 987 2,047
Revenues
1995 Bond PraOaeds
Re pr ans / Enc
TOTAL REVENUE
EXPENSES
Operating E
TOTAL OPERATING El
Capiel Experts
Primps! Parner4s
TOTAL EXPENSES
TOMO) RESERVES
1994-'4
STORM DRAINAGE FUND
1995-96 1995-96
Adjusted 1995-96 Actual Pius
- Actual__ Enc/Reap Enc/Reap Variance
2.198 2.266 2,176 2,176
8,358 0 0 0
1.657 4,464 4.464 4,464
12,213 6,730 6,640 0 6,640 (90)
(90)
0
0
1,627 1.685 1,503 123 1,626 (59)
1;627 1,685 1,503 123 1,626 (59)
4,785 7,323 2,696 4,635 7,331 8
90 260 260 260 0
6.502 9,268 4,459 4.758 9,217 (51)
5,711 (2,538) 2,181 (4,758) (2,577) (39)
TEWATER COLLECTION FUND
REVENUE
Revenues 10.038 11.004 10.859 10.859 (145)
Reappropriatians / Enc 472 2.908 2.908 1908 0
TOTAL REVENUE 11.120 13.912 13.767 13.767 (145)
EXPENSES
SewerTreattnent Exp. 3.348 3.929 3.625 3.625 (304)
Operating Expenses 1.879 2.030 L894 22 1.916 (1 14)
TOTAL OPERATING EXPENSES 5,227 5,959 5,51'1 C.` 5.541 (418)
Capital Expenses 4,426 7.421 I.r« 3.859 6,681 (7400
Principal Payments 146 156 156 156 0
TOTAL EXPENSES 9.79~? ; 3.5.36 7,497 4.S 1 12.378 (1.158)
TO/(FROM) RESERVES 1.321 i76 6.270 14.881; 1.389 1.013
WASTEWATER TREATMENT FUND
1985-98
1994-95 Itcd rst:d
Actual B et
199x96
1995.86
Actual Plus
Encases Vdrisrtce
REVENUE
Revenues 9,876 11.173 10.505 10.505 (668)
Reappropriations / Enc 1.904 2,473 2,473 2,473 0
TOTAL REVENUE 11,780 13,646 12,978 C► 12.978 (668)
EXPENSES
Operating Expenses 9,372 10,735 8,472 1.339 9,811 (924)
TOTAL OPERATING E3(PEN5ES 9,372 20,735 8,472 1.339 9,811 (924)
Capital Expenses 1,834 2,258 655 1.602 2,257 (1)
Principal Payments 319 339 339 339 0
TOTAL EXPENSES 11,525 13.332 9.466► 2.941 12,407 (925)
TCIV(FR0M) RESERVES 255 3 i4 3.512 (2,941) 571 257
WATER FUND
Rs p opnsdions / Enc
TOTAL REVENUE
EXPENSES
Purchases
Other EAmuses
1994.05
12.554 13.373 12,775
3.036 3.233 3,233
15390 16,606 16.008
1496x16
AC11ud FIFA
ElICIRSW
12.775 (591)
3.233 0
16.046 (514)
4,204 4,758 4.595 4.595 (163)
6,456 6.611 5.686 77 5.763 (MA)
TOTAL OPERATING EXPENSES 10,660 11.369 10.281 7 7 10.358 (1.011)
Capital Expenses 4,927 5.458 2.686 2.478 5.1m (294)
TOTAL EXPENSES 15.5£7 16.827 12.967 2.555 15.522 (l 305)
TOAFROM) RESERVES 3 (221) 3.041 (2.555) 486 707
ELECTRIC FUND
Emergency Plant Replacement
Rate Stabilization Reserve
Calaveras
Subtotal
EXHIBIT C
CITY OF PALO ALTO
UTILITY FUNDS RESERVES SUMMARY ($000)
FY 1995/96
1995-96 PROJECTED
1994-95 ADJUSTED ENDING
ACTUAL BUDGET BALANCE ACTUAL BALANCE
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2.071 7.3 2,145
36,555 (7.510) 29.045
14.827 9.00(! 23.827
53,453 1,564 55.017
GAS FUND
Emergency Plant Replacement 595 30 6?5
Rate Stabilization Reserve 1 1.623 730 12,353
Gas Supplemental Supply 3,092 0 3,092
Subtotal 15.310 760 16,070
REFUSE FUND
Rate Stabilization Reserve
Water Resources Board
Subtotal
STORM DRAINAGE FUND
Rate Stabilization Reserve
Subtotal
WASTEWATER
COLLECTION FUND
Emergency Plant Replacement
Rate Stabilization Reserve
Subtotal
WASTEWATER
TREATMENT FUND
Emergency Plant Replacement
Rate Stabilization Reserve
Subtotal
WATER FUND
Emergency Plant Replacement
Rate Stabilization Reserve
Subtotal
3,752 (956) 2,796
236 118 354
3.988 (838) 3,150
1995-96 MME MAXIMUM
2,145
33,138
23,827
59,110
624
13,791
3,092
17,507
4.483
354
4,837
5,633 (2,538) 3,095 2,996
5.633 (2,538) 3,098 2,996
336 18 354
7.721 357 8,078
8,057 375 8,432
3.220
12.912 25.823
3,803
980
7,606
1,810 3.620
354 858
8,931 4,243 6,031
9,285
947 68 1.015 1,015
2,667 424 3,091 2,803
3,614 492 4,106 3,818
1,473
1,602 3,204
652 55 707 707 858
6,585 (274) 6,311 6,838 4,243 8,486
7,237 (219) 7,018 7,545
THIS DOCUMENT IS CERTIFIED TO BE AN
ORDINANCE DULY PASSED BY THE COUNCIL
OF THE t'ITY OF PALO ALTO AND
THERE ;-ER POSTE tN THE COUNCIL
ON j [ "? __(WIThINIS
CHArZER: ON .•
DAYS 01: ITS PASSA 'E)
"I certy for declare) under penalty
of pe:+;:ry thct':re loregein9
a cnr t.
**Place
Signs