HomeMy WebLinkAbout1997-12-05 Ordinance 4471Attachment 1
ORDINANCE NO.
4470
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AUTHORIZING CLOSING OF THE BUDGET FOR FISCAL YEAR 1996-97
WHEREAS, pursuant to the provisions of Section 12 of Article
II of the Charter of the City of Palo Alto and as set forth in
Section 2.28.070 of the Palo Alto Municipal Code, the Council on
June 24,1996 did adopt a budget for fiscal year 1996-97; and
WHEREAS, fiscal year 1996-97 has ended and the financial
results, although subject to post -audit adjustment, are now
available and are herewith reported in summarized financial
exhibits "A" and "B" and "C" prepared by the Acting Director,
Administrative Services, which are attached hereto, and by
reference made a part hereof; and
WHEREAS, pursuant to Section 2.28.080 of the Palo Alto
Municipal Code, the City Manager did amend the budgetary accounts
of the City of Palo Alto to reflect:
(A) Additional appropriations authorized by ordinance of the
City Council.
(B) Amendments to employee compensation plans adopted by the
City Council,
(C) Transfers of appropriations from the contingent account
as authorized by the City Manager.
(D) Redistribution of appropriations between functional
areas major activities, and objects within various departments as
authorized by the City Manager.
(E) Fiscal year 1996-97 appropriations which on July 1, 1997
were encumbered by properly executed, but uncompleted, purchase
orders or contracts; and
WHEREAS, Article III, Section 12, of the Charter of the City
of Palo Alto requires City Council approval of additional
appropriations or transfers of appropriations from one department
to another; and
WHEREAS, fiscal year 1996-97 appropriations in certain
departments and categories as shown on the attached Exhibit "A",
while not encumbered by purchase order or contract, at year end are
nevertheless recommended for reappropriation in the fiscal year
1997-98 budget;
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION 1. The City Manager is authorized and directed to
transfer appropriations, if necessary, in the utility funds by
amounts sufficient to provide for purchase of additional water,
gas, electric, and refuse collection services, in the event the
sales of said utilities services exceed the original estimates
contained in the fiscal year 1996-97 budget.
SECTION 2. The fiscal year 1996-97 unencumbered balances for
the departments and categories shown on Exhibit "A" shall be
carried forward and added to the fiscal year 1997-98 budget.
SECTION 3. The City Manager is further authorized and
directed:
(A) To close the fiscal year 1996-97 budget accounts in all
funds and departments and to make such interdepartmental transfers
as required by the Charter of the City of Palo Alto, by ordinance,
1996-97 budget as adopted or amended.
(B) To close various completed Capital Improvement Projects as
shown in Exhibit D and move the balances into the appropriate
reserve.
(C) To establish reserves for all Funds as necessary to
provide for:
(1) A reserve for encumbrances and reappropriations in
the various funds, the purpose of which is to carry forward and
continue in effect the unexpended balance of appropriations for:
(a) Outstanding purchase orders and contracts for
6
which goods or services have not been received or completed by the
last day of fiscal year 1996-97. Such appropriations shall be
carried forward and added to the fiscal year 1997-98 budget.
(b) Fiscal year 1996-97 departmental expenditures
which were authorized to be carried forward in Section 2 above.
(2) Reserves for Advances to Other Funds and for Stores
Inventory in accordance with ordinance and policy guidelines.
(3) A reserve for general contingencies of such amount
that the City Council may approve.
(4) Reserves for utilities plant replacement, rate
stabilization, and other reserves in an=dante with Charter and
policy guidelines.
(5) An Infrastructure Reserve
accordance with the General Fund Reserves
City Council.
established in
adopted by the
(6) After providing for the foregoing reserves, a reserve
for the General Fund Budget stabilization shall be increased by the
remainder of the fiscal year 1996-97 excess of General Fund
revenues over expenditures.
rECTION 4. The sum of One Hundred Eighty Five Thousand
Seven Hundred Thirty Four Dollars ($185,734) is hereby transferred
from the Vehicle Maintenance Retained Earnings reducing the balance
to $181,953 and increasing the Vehicle Maintenance Functional Area
of the Vehicle Maintenance and Replacement Fund.
SECTION 5. The sure of Eight Million One Hundred Fifty Two
Thousand Dollars ($8,152,000) is hereby added to the Infrastructure
Capital Improvement Reserve and the General Fund Budget
Stabilization Reserve is correspondingly reduced.
SECTION 6. This transaction will reduce the General Fund
Budget Stabilization Reserve from $26,052,000 to $17,900,000 as of
June 30 1997.
SECTION 7. Upon completion of the independent audit,
detailed financial statements giving effect to all the above
sections shall be published as part of the annual financial report
of the City as required by Article III, Section 16, of the Charter
of the City of Palo Alto and in accordance with generally accepted
accounting principles.
SECTION] 8. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 9. The Council of the City of Palo Alto hereby
finds that the enactment of this ordinance is not a project under
the California Environmental Quality Act and, therefore, no
environmental impact assessment is necessary.
,SECTION 3.0. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon
adoption.
INTRODUCED AND PASSED:
December 15, 1997
AYES: ANDERSEN, EAKINS, HUBER, KNISS, MCCOWN, ROSENBAUM, SCHNEIDER, WHEELER
NOES:
ABSTENTIONS:
ABSENT: FAZZINO
ATTEST:
L,
Ci y Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
Acting Director,
Administrative Services
Department