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HomeMy WebLinkAbout2024-11-21 Architectural Review Board Agenda PacketARCHITECTURAL REVIEW BOARD Regular Meeting Thursday, November 21, 2024 Council Chambers & Hybrid 8:30 AM Architectural Review Board meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plans and details. Board member names, biographies, and archived agendas and reports are available at https://bit.ly/paloaltoARB.  VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491) Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to arb@CityofPaloAlto.org and will be provided to the Board and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson's presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for all combined speakers. The Chair may reduce the allowed time to speak for Study Sessions and Action Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Director's Report, Meeting Schedule, and Upcoming Agenda Items ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.PUBLIC HEARING / QUASI‐JUDICIAL. 3265 El Camino Real [24PLN‐00012]: Consideration of an Application to Rezone the Vacant Subject Parcel from Commercial Services (CS) to Planned Community/Planned Home Zoning (PC/PHZ) and to Construct a 100% affordable, Five‐story, 55 Dwelling Unit Residential Rental Project. Environmental Assessment: The Project is Being Reviewed for an Exemption under CEQA Guidelines Section 15183 (In‐ Fill). 3.PUBLIC HEARING / QUASI‐JUDICIAL. 824 San Antonio Road [23PLN‐00181]: Consideration of a Major Architectural Review to Allow the Construction of a New Four‐Story Mixed‐Use Building with 28 Dwelling Units and 2,948 Square Feet of Retail Space. Fifteen Units will be Independent Senior Living, 12 will be Assisted Senior Living, and One Owner’s Unit. On Site Amenities Include Common Outdoor Open Spaces, a Dining Facility, and Common Indoor Space. The Project Also Includes a Request for a Director’s Adjustment to Provide 23 Spaces Where 29 Spaces Would be Required as well as a Housing Inventive Program (HIP) Waiver to Allow for 56% Lot Coverage Where 50% is Required. Environmental Assessment: The Project is Being Evaluated for Consistency with the Previously Certified Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project Environmental Impact Report (SCH # 2019090070). Zoning District: CS (Commercial Services). 4.3950 Fabian Way [24PLN‐00263]: PUBLIC HEARING / QUASI‐JUDICIAL. Request for Minor Board Level Architectural Review for Exterior Modifications to an Existing 32,500‐Square‐ Foot, Two‐Story Commercial Building. The Project Includes Revisions to the Facade, Site Modifications, and Demolition of a Portion on the North End of the Existing Building and Construction of a New Approximately 4,200‐Square‐Foot Addition to the North Side. The Project Also Includes a Request for a Conditional Use Permit for a Change of Use to Private Education to Accommodate The Girls' Middle School. Environmental Assessment: Pending. Zoning District: GM. For More Information Contact the Project Planner, Steven Switzer at Steven.Switzer@Cityofpaloalto.org.​ BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. ARCHITECTURAL REVIEW BOARDRegular MeetingThursday, November 21, 2024Council Chambers & Hybrid8:30 AMArchitectural Review Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plansand details. Board member names, biographies, and archived agendas and reports are availableat https://bit.ly/paloaltoARB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491)Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toarb@CityofPaloAlto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Director's Report, Meeting Schedule, and Upcoming Agenda Items ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.PUBLIC HEARING / QUASI‐JUDICIAL. 3265 El Camino Real [24PLN‐00012]: Consideration of an Application to Rezone the Vacant Subject Parcel from Commercial Services (CS) to Planned Community/Planned Home Zoning (PC/PHZ) and to Construct a 100% affordable, Five‐story, 55 Dwelling Unit Residential Rental Project. Environmental Assessment: The Project is Being Reviewed for an Exemption under CEQA Guidelines Section 15183 (In‐ Fill). 3.PUBLIC HEARING / QUASI‐JUDICIAL. 824 San Antonio Road [23PLN‐00181]: Consideration of a Major Architectural Review to Allow the Construction of a New Four‐Story Mixed‐Use Building with 28 Dwelling Units and 2,948 Square Feet of Retail Space. Fifteen Units will be Independent Senior Living, 12 will be Assisted Senior Living, and One Owner’s Unit. On Site Amenities Include Common Outdoor Open Spaces, a Dining Facility, and Common Indoor Space. The Project Also Includes a Request for a Director’s Adjustment to Provide 23 Spaces Where 29 Spaces Would be Required as well as a Housing Inventive Program (HIP) Waiver to Allow for 56% Lot Coverage Where 50% is Required. Environmental Assessment: The Project is Being Evaluated for Consistency with the Previously Certified Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project Environmental Impact Report (SCH # 2019090070). Zoning District: CS (Commercial Services). 4.3950 Fabian Way [24PLN‐00263]: PUBLIC HEARING / QUASI‐JUDICIAL. Request for Minor Board Level Architectural Review for Exterior Modifications to an Existing 32,500‐Square‐ Foot, Two‐Story Commercial Building. The Project Includes Revisions to the Facade, Site Modifications, and Demolition of a Portion on the North End of the Existing Building and Construction of a New Approximately 4,200‐Square‐Foot Addition to the North Side. The Project Also Includes a Request for a Conditional Use Permit for a Change of Use to Private Education to Accommodate The Girls' Middle School. Environmental Assessment: Pending. Zoning District: GM. For More Information Contact the Project Planner, Steven Switzer at Steven.Switzer@Cityofpaloalto.org.​ BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. ARCHITECTURAL REVIEW BOARDRegular MeetingThursday, November 21, 2024Council Chambers & Hybrid8:30 AMArchitectural Review Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plansand details. Board member names, biographies, and archived agendas and reports are availableat https://bit.ly/paloaltoARB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491)Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toarb@CityofPaloAlto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Director's Report, Meeting Schedule, and Upcoming Agenda ItemsACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three(3) minutes per speaker.2.PUBLIC HEARING / QUASI‐JUDICIAL. 3265 El Camino Real [24PLN‐00012]: Considerationof an Application to Rezone the Vacant Subject Parcel from Commercial Services (CS) toPlanned Community/Planned Home Zoning (PC/PHZ) and to Construct a 100% affordable,Five‐story, 55 Dwelling Unit Residential Rental Project. Environmental Assessment: TheProject is Being Reviewed for an Exemption under CEQA Guidelines Section 15183 (In‐Fill).3.PUBLIC HEARING / QUASI‐JUDICIAL. 824 San Antonio Road [23PLN‐00181]: Considerationof a Major Architectural Review to Allow the Construction of a New Four‐Story Mixed‐UseBuilding with 28 Dwelling Units and 2,948 Square Feet of Retail Space. Fifteen Units willbe Independent Senior Living, 12 will be Assisted Senior Living, and One Owner’s Unit.On Site Amenities Include Common Outdoor Open Spaces, a Dining Facility, and CommonIndoor Space. The Project Also Includes a Request for a Director’s Adjustment to Provide23 Spaces Where 29 Spaces Would be Required as well as a Housing Inventive Program(HIP) Waiver to Allow for 56% Lot Coverage Where 50% is Required. EnvironmentalAssessment: The Project is Being Evaluated for Consistency with the Previously CertifiedHousing Incentive Program Expansion and 788 San Antonio Mixed Use ProjectEnvironmental Impact Report (SCH # 2019090070). Zoning District: CS (CommercialServices).4.3950 Fabian Way [24PLN‐00263]: PUBLIC HEARING / QUASI‐JUDICIAL. Request for MinorBoard Level Architectural Review for Exterior Modifications to an Existing 32,500‐Square‐Foot, Two‐Story Commercial Building. The Project Includes Revisions to the Facade, Site Modifications, and Demolition of a Portion on the North End of the Existing Building and Construction of a New Approximately 4,200‐Square‐Foot Addition to the North Side. The Project Also Includes a Request for a Conditional Use Permit for a Change of Use to Private Education to Accommodate The Girls' Middle School. Environmental Assessment: Pending. Zoning District: GM. For More Information Contact the Project Planner, Steven Switzer at Steven.Switzer@Cityofpaloalto.org.​ BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. ARCHITECTURAL REVIEW BOARDRegular MeetingThursday, November 21, 2024Council Chambers & Hybrid8:30 AMArchitectural Review Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plansand details. Board member names, biographies, and archived agendas and reports are availableat https://bit.ly/paloaltoARB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491)Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toarb@CityofPaloAlto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Director's Report, Meeting Schedule, and Upcoming Agenda ItemsACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three(3) minutes per speaker.2.PUBLIC HEARING / QUASI‐JUDICIAL. 3265 El Camino Real [24PLN‐00012]: Considerationof an Application to Rezone the Vacant Subject Parcel from Commercial Services (CS) toPlanned Community/Planned Home Zoning (PC/PHZ) and to Construct a 100% affordable,Five‐story, 55 Dwelling Unit Residential Rental Project. Environmental Assessment: TheProject is Being Reviewed for an Exemption under CEQA Guidelines Section 15183 (In‐Fill).3.PUBLIC HEARING / QUASI‐JUDICIAL. 824 San Antonio Road [23PLN‐00181]: Considerationof a Major Architectural Review to Allow the Construction of a New Four‐Story Mixed‐UseBuilding with 28 Dwelling Units and 2,948 Square Feet of Retail Space. Fifteen Units willbe Independent Senior Living, 12 will be Assisted Senior Living, and One Owner’s Unit.On Site Amenities Include Common Outdoor Open Spaces, a Dining Facility, and CommonIndoor Space. The Project Also Includes a Request for a Director’s Adjustment to Provide23 Spaces Where 29 Spaces Would be Required as well as a Housing Inventive Program(HIP) Waiver to Allow for 56% Lot Coverage Where 50% is Required. EnvironmentalAssessment: The Project is Being Evaluated for Consistency with the Previously CertifiedHousing Incentive Program Expansion and 788 San Antonio Mixed Use ProjectEnvironmental Impact Report (SCH # 2019090070). Zoning District: CS (CommercialServices).4.3950 Fabian Way [24PLN‐00263]: PUBLIC HEARING / QUASI‐JUDICIAL. Request for MinorBoard Level Architectural Review for Exterior Modifications to an Existing 32,500‐Square‐Foot, Two‐Story Commercial Building. The Project Includes Revisions to the Facade, SiteModifications, and Demolition of a Portion on the North End of the Existing Building andConstruction of a New Approximately 4,200‐Square‐Foot Addition to the North Side. TheProject Also Includes a Request for a Conditional Use Permit for a Change of Use toPrivate Education to Accommodate The Girls' Middle School. Environmental Assessment:Pending. Zoning District: GM. For More Information Contact the Project Planner, StevenSwitzer at Steven.Switzer@Cityofpaloalto.org.​BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Item No. 1. Page 1 of 2 Architectural Review Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 21, 2024 Report #: 2411-3764 TITLE Director's Report, Meeting Schedule, and Upcoming Agenda Items RECOMMENDATION Staff recommends the Architectural Review Board (ARB) review and comment as appropriate. BACKGROUND This document includes the following items: •ARB meeting schedule •Upcoming ARB agenda items •Recently submitted and pending projects subject to ARB review Board members are encouraged to contact Veronica Dao (Veronica.Dao@CityofPaloAlto.org) to notify staff of any planned absences one month in advance, if possible, to ensure the availability of an ARB quorum. Approved projects can be found on the City’s Building Eye webpage at https://paloalto.buildingeye.com/planning. Any party, including the applicant, may request a hearing by the ARB on the proposed director’s decision(s) within the 10-day or 14-day appeal period by filing a written request with the planning division. There shall be no fee required for requesting such a hearing. However, there is a fee for appeals. Pursuant to 18.77.070(b)(5) any project relating to the installation of cabinets containing communications service equipment or facilities, pursuant to any service subject to Palo Alto Municipal Code Chapter 2.11, Chapter 12.04, Chapter 12.08, Chapter 12.09, Chapter 12.10, or Chapter 12.13 is not eligible for a request for hearing by any party, including the applicant. No action is required by the ARB for this item. Item 1 Staff Report     Packet Pg. 5     Item No. 1. Page 2 of 2 UPCOMING ARB AGENDA ITEMS The following items are tentative and subject to change: MEETING DATE TOPICS December 5, 2024 •El Camino Real Focus Area: Study Session for Expansion •660 University: Architectural Review (1st Hearing) RECENTLY SUBMITTED PROJECTS The following new ARB project was submitted: ADDRESS & RECORD # DATE SUBMITTED PROJECT DESCRIPTION 340 Portage Av (24PLN-00322) 11/07/2024 Master Sign Program for the installation of 2 Project ID Monuments, 2 Entry ID's, 2 Parking ID's, 2 Directional Wall signs, 1 Brand/Tenant ID Wall sign, and 2 Tenant ID Canopy signs at The Cannery Palo Alto. Zoning District: RM-30 (Medium Density Multiple-Family Residence District). ATTACHMENTS Attachment A: 2024 & 2025 Meeting Schedule & Assignments Attachment B: Pending ARB Projects AUTHOR and ARB LIAISON 1 Steven Switzer, Historic Preservation Planner (650) 329-2321 Steven.Switzer@CityofPaloAlto.org 1 Emails may be sent directly to the ARB using the following address: arb@CityofPaloAlto.org. Item 1 Staff Report     Packet Pg. 6     Architectural Review Board 2024 & 2025 Meeting Schedule & Assignments 2024 Meeting Schedule Meeting Dates Time Location Status Planned Absences 1/4/2024 8:30 AM Hybrid Cancelled 1/18/2024 8:30 AM Hybrid Regular 2/1/2024 8:30 AM Hybrid Cancelled 2/15/2024 8:30 AM Hybrid Regular 2/29/2024 9:00 AM Hybrid Retreat 3/7/2024 8:30 AM Hybrid Regular 3/21/2024 8:30 AM Hybrid Canceled 4/4/2024 8:30 AM Hybrid Regular 4/18/2024 8:30 AM Hybrid Regular 5/2/2024 8:30 AM Hybrid Regular 5/16/2024 8:30 AM Hybrid Regular Rosenberg 6/6/2024 8:30 AM Hybrid Regular Chen 6/20/2024 8:30 AM Hybrid Regular Adcock, Rosenberg 7/4/2024 8:30 AM Hybrid Cancelled 7/18/2024 8:30 AM Hybrid Regular 8/1/2024 8:30 AM Hybrid Canceled 8/15/2024 8:30 AM Hybrid Regular 9/5/2024 8:30 AM Hybrid Regular 9/19/2024 8:30 AM Hybrid Regular 10/3/2024 10:00 AM Hybrid Special 10/17/2024 8:30 AM Hybrid Regular 11/7/2024 8:30 AM Hybrid Regular 11/21/2024 8:30 AM Hybrid Regular 12/5/2024 8:30 AM Hybrid Regular 12/19/2024 8:30 AM Hybrid Regular 2024 Ad Hoc Committee Assignments Assignments will be made by the ARB Chair January February March April May June Hirsch, Adcock 4/4 Baltay, Hisrch 6/6 July August September October November December Hirsch, Adcock 8/15 Item 1 Attachment A: 2024 & 2025 Meeting Schedule & Assignments     Packet Pg. 7     Architectural Review Board 2024 & 2025 Meeting Schedule & Assignments 2025 Meeting Schedule Meeting Dates Time Location Status Planned Absences 1/2/2025 8:30 AM Hybrid Cancelled 1/16/2025 8:30 AM Hybrid Regular 2/6/2025 8:30 AM Hybrid Regular 2/20/2025 8:30 AM Hybrid Regular Adcock 3/6/2025 8:30 AM Hybrid Regular 3/20/2025 8:30 AM Hybrid Regular 4/3/2025 8:30 AM Hybrid Regular 4/17/2025 8:30 AM Hybrid Regular 5/1/2025 8:30 AM Hybrid Regular 5/15/2025 8:30 AM Hybrid Regular 6/5/2025 8:30 AM Hybrid Regular 6/19/2025 8:30 AM Hybrid Regular 7/3/2025 8:30 AM Hybrid Regular 7/17/2025 8:30 AM Hybrid Regular 8/7/2025 8:30 AM Hybrid Regular 8/21/2025 8:30 AM Hybrid Regular 9/4/2025 8:30 AM Hybrid Regular 9/18/2025 8:30 AM Hybrid Regular 10/2/2025 8:30 AM Hybrid Regular 10/16/2025 8:30 AM Hybrid Regular 11/6/2025 8:30 AM Hybrid Regular 11/20/2025 8:30 AM Hybrid Regular 12/4/2025 8:30 AM Hybrid Regular 12/18/2025 8:30 AM Hybrid Regular Item 1 Attachment A: 2024 & 2025 Meeting Schedule & Assignments     Packet Pg. 8     ARCHITECTURAL REVIEW BOARD Pending ARB Projects The following projects will soon be reviewed by the ARB. For more information, visit the project webpages at bit.ly/PApendingprojects or via Building Eye at bit.ly/PABuildingEye. Permit Type Filed Permit #Address Type Work Description Status/Notes Major Architectural Review 9/16/20 20PLN-00202 250 Hamilton Ave Bridge Allow the removal and replacement of the Pope-Chaucer Bridge over San Francisquito Creek with a new structure that does not obstruct creek flow to reduce flood risk. The project will also include channel modifications. Environmental Assessment: The SFCJPA, acting as the lead agency, adopted a Final EIR on 9/26/19. Zoning District: PF. On-hold for redesign Major Architectural Review Zone Change 12/21/21 21PLN-00341 24PLN-00239 660 University 680 University Mixed-Use Planned Community (PC), to Combine 3 Parcels (511 Byron St, 660 University Ave, 680 University Ave/500 Middlefield Rd), Demolish Existing Buildings (9,216 SF Office) and Provide a New Four Story Mixed-Use Building with Ground Floor Office (9,115 SF) and Multi- Family Residential (all floors) Including a Two Level Below-Grade Parking Garage. Proposed Residential Proposed Residential (42,189 SF) Will Include 65 Units (47 Studios, 12 1-Bedroom, 6 2- Bedroom). NOI Sent. Request for Major Architectural Review to Allow SB330/Builder’s Remedy project and construct a new six (6) story mixed-use building. The proposal includes ground floor non- residential (5,670 SF), ground and sixth floor office (9,126 SF), multi-family residential (all floors), and a two level below-grade parking garage. Proposed residential will include 88 units with 20% on-site BMR. ARB 1st formal 12/1/22, ARB recommended approval 4/22; Applicant is revising project plans Item 1 Attachment B: Pending ARB Projects     Packet Pg. 9     Permit Type Filed Permit #Address Type Work Description Status/Notes Major Architectural Review 6/8/23 23PLN-00136 23PLN-00277 (Map) 23PLN-00003 and -00195 – (SB 330) 24PLN-00230 (Code compliant version) 24PLN-00231 (Map) 3150 El Camino Real Housing – 380 units Request for Major Architectural Review for construction of a 380- unit Multi-family Residential Rental Development with 10% Below Market Rate. The project includes a 456,347 square foot apartment building with a 171,433 square foot garage that extends to 84 feet in height. Staff is reviewing the project to ensure the requested concessions and waivers are in accordance with the State Density Bonus laws. Focus Area Compliant Application Filed 8/7/24; NOI Sent 9/7/24. Pending Resubmittal. Tentative ARB 11/7/2024. Ad Hoc (Rosenberg, Hirsch) Reported out 5/4 on SB 330 Ad Hoc (Rosenberg, Hirsch) Reported out on 8/17 Major Architectural Review 7/19/23 23PLN-00181 824 San Antonio Road Housing – 16 senior units, 12 convalescent units Request for Major Architectural Review to allow the Demolition of an existing 2-Story office building and the new construction of a 4- Story private residential senior living facility, including 15 independent dwelling units, 12 assisted living dwelling units and 1 owner occupied unit. Common space amenities on all floors, underground parking, and ground floor commercial space. Zoning District: CS (Commercial Services). 12/21/23 ARB hearing; Revised Plans resubmitted 9/25/24; Tentative ARB Scheduled 11/7. PC Amendment 8/9/23 23PLN-00202 4075 El Camino Way Commercial 16 convalescent units Request for a Planned Community Zone Amendment to Allow New Additions to an existing Assisted Living and Memory Care Facility consisting of 121 Units. The additions include 16 Additional Assisted Living Dwelling Units; 5 Studios and 9 One Bedrooms. Zoning District: PC-5116 Community Meeting in October. 2/28/24 and 6/12/24 PTC hearing, 7/18/24 ARB hearing, ARB 10/17/24, PTC & Council hearings TBD. Ad Hoc (Baltay, Chen) reported out 6/1 Item 1 Attachment B: Pending ARB Projects     Packet Pg. 10     Permit Type Filed Permit #Address Type Work Description Status/Notes Major Architectural Review 1/10/24 24PLN-00012 3265 El Camino Real Housing Request for rezoning to Planned Community (PC)/Planned Home Zoning (PHZ). New construction of a 5-story 100% affordable multifamily housing development with 44 dwelling units and ground level lobby and parking. Zoning District: CS. NOI Sent 1/10/24. PTC 4/10/24; ARB 4/22/24; Applicant submitted revised project 9/13/24 with 55 Units; Tentative ARB 11/21/24. Ad Hoc (Rosenberg, Thompson) reported out 8/17 on prescreening Ad Hoc (Rosenberg, Hirsch) Major Architectural Review 3/6/24 24PLN-00064 640 Waverley Mixed-Use Request for a Major Architectural Review Board application to allow the construction of a new four-story, mixed use commercial and residential building with below grade parking. The ARB held a preliminary review on 6/15/23. Environmental Assessment: Pending. Zoning District: CD-C(P). NOI Sent 4/5/24. ARB 6/6/24. Pending Resubmittal; Preparing 15183 Exemption. Tentative ARB January 2025. Ad Hoc (Rosenberg, Hirsch) Minor Architectural Review 3/7/24 24PLN-00066 180 El Camino Real Restaurant Minor Board Level Architectural Review to allow exterior upgrades for a restaurant tenant (Delarosa); to include new exterior pergola over seating and planters in existing location. New metal awnings over main entrance to replace existing acrylic and new metal awning at rear to replace existing fabric awning. New signage and replace existing light fixtures. Environmental Assessment: Pending. Zoning District: (CC) NOI Sent 4/10. Pending Resubmittal. Major Architectural Review – Builder’s Remedy 4/02/24 24PLN-00100 24PLN-00223 (Map) 156 California Mixed-Use Request for Major Architectural Review in accordance with California Government Code 65589.5(D)(5) “Builders Remedy" which proposes to redevelop two lots located at 156 California Avenue and Park Blvd. Lot A, 156 California Ave ( 1.14 ACRE) is situated at the corner of Park and California, Lot B, Park Blvd. (0.29 ACRE) is at the corner of Park and Cambridge Avenue; the reinvention of both sites will include the conversion of an existing parking lot and Mollie Stone's Grocery Store into a Mixed Use Multi Family Development. This project consists of three integrated structures; (1) 7 Story Podium Building with 5 levels of TYPE IIIB Construction over 2 levels of TYPE I Construction, 15,000 NOI Sent 5/2/2024; 60-day Formal Comments sent 6/1; Resubmitted, Request for Supplemental Info Sent 7/11; Pending Resubmittal. SB 330 Pre-app submitted 11/21/24 Item 1 Attachment B: Pending ARB Projects     Packet Pg. 11     Permit Type Filed Permit #Address Type Work Description Status/Notes square feet will be dedicated to the Mollie Stone Grocery Store, (1) 17 Story Tower, (1) 11 Story Tower, both Towers will be proposed and conceptualized as TYPE IV Mass Timber Construction. Environmental Assessment: Pending Zoning District: CC(2)(R)(P) and CC(2)(R) (Community Commercial) Ad Hoc (Baltay, Adcock) Zone Change 03/28/24 24PLN-00095 70 Encina Housing – 10 Units Request for Planned Community Zone Change (PHZ) to allow construction of a new 3-story, 22,552 sf building (1.86 FAR); to include ten (10) residential condominium units organized around a common access court that provides both vehicular and pedestrian access and full site improvements to replace the existing surface parking area. Environmental Assessment: Pending. Zoning District: CC, (Community Commercial). NOI Sent 4/28/2024. PTC 9/11/24, Plans Pending Resubmittal, Tentative 1st ARB November 2024. ARB prelim 12/7 Ad Hoc (Hirsch, Adcock) Major Architectural Review – Builder’s Remedy 4/23/24 24PLN-00120 762 San Antonio Housing – 198 Units Request for Major Architectural Review to Allow CA GOV CODE 65589.5(D)(5) “Builders Remedy" which proposes the demolition of three existing commercial buildings and the construction of a 7- story multi-family residential building containing 198 rental apartments. This is 100% Residential Project. Environmental: Pending. Zoning District: (CS) AD. NOI Sent 5/23/2024. Tentative ARB December 2024. Ad Hoc (Baltay, Chen) Streamlined Housing Development Review 5/28/24 24PLN-00152 24PLN-00023 (Prelim) 4335- 4345 El Camino Housing – 29 Units Request for Major Architectural Review to allow a housing development project on two noncontiguous lots (4335 & 4345 El Camino Real) including the demolition of an existing commercial building (4335 El Camino Real) and an existing motel building (4345 El Camino Real) and construction of 29 three-story attached residential townhome-style condominiums with associated utilities, private streets, landscaping, and amenities. Environmental Assessment: Pending. Zoning District: CS (Service Commercial). NOI Sent 6/27/2024. ARB 9/19/24. Pending Resubmittal of Plans. Ad Hoc (Hirsch, Baltay) reviewed prelim Major Architectural Review – Builder’s Remedy 6/10/24 24PLN-00161 24PLN-00048 (SB 330) 3781 El Camino Real Housing – 177 units Request for Major Architectural Review to demolish multiple existing commercial and residential buildings located at 3727-3737 & 3773-3783 El Camino Real, 378-400 Madeline Court and 388 Curtner Avenue to construct a new seven-story multi-family residential housing development with 177 units. Two levels of above ground parking, rooftop terraces, and tenant amenities are proposed. Environmental Assessment: Pending. Zoning District: CN & RM-30. (Previous SB 330 and Builder’s Remedy: 24PLN-00048) NOI Sent 7/10/2024. Item 1 Attachment B: Pending ARB Projects     Packet Pg. 12     Permit Type Filed Permit #Address Type Work Description Status/Notes Major Architectural Review – Builder’s Remedy 6/10/24 24PLN-00162 24PLN-00047 (SB 330) 3606 El Camino Real Housing – 335 Units Request for Major Architectural Review to demolish multiple existing vacant, commercial, and residential buildings located at 3508, 3516, 3626-3632 El Camino Real, and 524, 528, 530 Kendall Avenue to construct a new seven-story, multi-family residential housing development project with 335 units. The new residential building will have a two levels of above ground parking, ground floor tenant amenities, and a rooftop terrace facing El Camino Real and Matadero Avenue. Environmental Assessment: Pending. Zoning District: CN, CS, RM-30, RM-40 For More Information (SB 330 and Builder’s Remedy: 24PLN- 00047) NOI Sent 8/1/2024. Major Architectural Review – Builder’s Remedy 7/17/24 24PLN-00184 24PLN-00232 (Map) 3400 El Camino Real Housing – 231 units & Hotel – 92 rooms Major Architectural Review of a Builder's Remedy application to demolish several low-rise retail and hotel buildings located at 3398, 3400, 3450 El Camino Real and 556 Matadero Avenue and replace them with three new seven-to-eight story residential towers, one new seven-story hotel, one new three story townhome, and two new underground parking garages. Three existing hotel buildings will remain with one being converted to residential units. 231 total residential units and 192 hotel rooms. Environmental Assessment: Pending. Zoning District: various (SB330) NOI Sent 8/16/2024 and 9/12/2024; Pending Resubmittal. Minor Architectural Review & Conditional Use Permit 9/24/24 24PLN-00263 3950 Fabian Way Private Education Request for Minor Board Level Architectural Review for exterior modifications to an existing 32,919 square foot, 2-story commercial building, site modifications and a new approximately 4200 sf addition to the North side. The project also includes a Request for a Conditional Use Permit for the change of use to private education to accommodate Girls Middle school. Environmental Assessment: Pending. Zoning District: GM. NOI Sent 10/24/2024. Streamlined Housing Development Review 10/08/24 24PLN-00280 3997 Fabian Way Residential Request for Streamlined Housing Development Review to deconstruct two existing commercial buildings located at 3977 & 3963 Fabian Way and surface parking lot at 3997 Fabian Way to construct a new single structure of seven stories containing 295 multifamily residential rental apartment units (8% very low- income units – 19 units), 343 parking spaces, 295 secured bike parking spaces, open courtyards, several outdoor gathering spaces, a pool area, and a rooftop terrace. The project is proposed to comply with the City’s GM/ROLM Focus Area Development Standards and is proposed in accordance with State Density Bonus Law. Environmental Assessment: Pending. Zoning District: General Manufacturing (GM). (Housing Inventory Site & State Density Bonus Law) (Previous SB 330 Pre-Application: 24PLN-00111) __ Item 1 Attachment B: Pending ARB Projects     Packet Pg. 13     Permit Type Filed Permit #Address Type Work Description Status/Notes Master Sign Program 11/7/24 24PLN-00322 340 Portage Av Mixed-Use Master Sign Program for the installation of 2 Project ID Monuments, 2 Entry ID's, 2 Parking ID's, 2 Directional Wall signs, 1 Brand/Tenant ID Wall sign, and 2 Tenant ID Canopy signs at The Cannery Palo Alto. Zoning District: RM-30 (Medium Density Multiple-Family Residence District). Environmental Assessment: Pending. Item 1 Attachment B: Pending ARB Projects     Packet Pg. 14     Item No. 2. Page 1 of 8 4 7 9 7 Architectural Review Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 21, 2024 Report #: 2405-3079 TITLE PUBLIC HEARING / QUASI-JUDICIAL. 3265 El Camino Real [24PLN-00012]: Consideration of an Application to Rezone the Vacant Subject Parcel from Commercial Services (CS) to Planned Community/Planned Home Zoning (PC/PHZ) and to Construct a 100% affordable, Five-story, 55 Dwelling Unit Residential Rental Project. Environmental Assessment: The Project is Being Reviewed for an Exemption under CEQA Guidelines Section 15183 (In-Fill). RECOMMENDATION Staff recommends that the Architectural Review Board (ARB) take the following action(s): 1. Consider the project exempt from the California Environmental Quality Act in accordance with CEQA Guidelines Sections 15183; and 2. Recommend approval of the proposed project to City Council based on the ARB findings (Attachment B) and subject to conditions of approval (Attachment B). EXECUTIVE SUMMARY The applicant proposes to rezone the vacant parcel located at 3265 El Camino Real from Commercial Services (CS) to Planned Home Zoning1 in accordance with Palo Alto Municipal Code (PAMC) Chapter 18.38 (Planned Community Zoning). The parcel would be redeveloped with a 100% affordable, 55-unit residential rental project. The ARB held the first formal hearing for this project on April 18, 2024. Links to the staff reports, meeting minutes, and video recordings are provided in this report2. This report summarizes key comments from the ARB as well as the applicant’s response to those comments. Following the April 18, 2024 ARB hearing, the applicant increased the number of units in the proposed project in order to provide a greater number of affordable units at a deeper level of 1 Referred to in this report as "Planned Home Zoning" to emphasize the focus on housing as the benefit to the community. PAMC Section 18.38, which outlines the requirement and process for Planned Community (PC) Zoning, remains the underlying code supporting application of this policy. 2 April 18, 2024, ARB Agenda Item 3, 3265 El Camino Real: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13828 Item 2 Staff Report     Packet Pg. 15     Item No. 2. Page 2 of 8 4 7 9 7 affordability. The previous design provided all below market rate units at a rate affordable to low and moderate income, with some achieving the 50%-80% Area Median Income (AMI) and others achieving the 80-120% AMI. The developer agreed to limit the moderate-income units to no higher than 110% AMI. The current proposal provides the below market rate units at a rate affordable to low income, not to exceed 70% AMI, and moderate, not to exceed 110% AMI, respectively. The proposed floor area ratio (FAR) and height have increased commensurate to the increase in units, resulting in a new FAR of 4.42 (previously 3.58 FAR) and height of 79 feet, 8 inches (previously 64 feet). Staff’s review of the revised project concludes that the proposed project is consistent with the ARB findings for approval and recommends that the ARB recommend approval of the project. Following the ARB’s review, the Planning & Transportation Commission (PTC) would review the Development Plan in conjunction with the proposed PC Ordinance. The ARB and PTC’s recommendations would be forwarded to Council for a final decision on the project. ANALYSIS On April 18, 2024, the ARB held a first formal hearing to provide feedback on the proposed design. Comments from board members and the applicant’s responses are summarized in the following table. ARB Comments/Direction Applicant Response Front and Rear Façade. Consider additional modifications to the multi- story stucco wall facing rear and El Camino Real (e.g. windows, color, materials, etc.). The applicant has included windows along the stucco wall on the East (rear) elevation to add more articulation to the facade. The rear stair tower has also been treated with the same textured material as the front stair tower to improve articulation. Window Placement. Show the location of the window on the Kasa Hotel side on sheet A2.2 to identify if there are any privacy impacts. The applicant included neighboring windows in the elevation plans and sections. In the sections you can see there is no privacy issues as the windows exist below any units. The neighboring windows are also treated with translucent film and curtains. Skylight. Consider using a skylight over the bike parking area at the rear of the building instead of a planter. The applicant noted that these planters are required for stormwater treatment of the roof areas, and cannot be eliminated, replaced, or relocated. Circulation. Study introducing a door from the lobby that directly enters the garage to reduce travel distance for tenants to garage and trash room. The applicant noted that given space restraints and egress requirements, a direct access from the lobby to the garage is not possible. Item 2 Staff Report     Packet Pg. 16     Item No. 2. Page 3 of 8 4 7 9 7 ARB Comments/Direction Applicant Response Patio Privacy. Provide additional details about privacy walls between second floor unit patios. The applicant has included wooden privacy screens have been incorporated between terraces for privacy, see revised sections and 3D views. No special maintenance would be required outside of the ordinary. Planters will be low maintenance plants with automatic irrigation. Garage Entry. Concerned that garage access may be limited without queueing space in front of garage door off El Camino Real. Study garage access further. The applicant raised concerns that recessing the garage from the front of the building would not fit well architecturally and would invite homeless individual to camp in the recess. The applicant has also proposed a high-speed door to limit the vehicle queue time. See additional discussion below. Responsiveness to ARB Comments While the applicant did not make significant changes to the design to address ARB comments regarding garage access, the additional context provided by the applicant and minor design changes were responsive to the ARB comments. As noted above, board members commented that without adequate queue space on site at the drive aisle, residents would create a safety issue by queueing across the sidewalk, bicycle lane, and along El Camino Real. The board requested that the applicant study this issue further and specifically recommended that the applicant recess the garage door at the façade to address this concern. The applicant proposes to retain the garage door at the front of the building for the following stated reasons: a. Architecturally, given the narrowness of the site and the garage door as predominant feature of the ground floor for the building, recessing it could create a disjointed architectural expression for the building and result in an incoherent design; b. Functionally, the applicant’s traffic consultant, Hexagon, has suggested that by using a high-speed garage door it could help minimize vehicle queue time along El Camino Real for residents entering and exiting the site (Attachment D); and c. From a safety standpoint, the applicant is concerned that creating a recess could have an unintended consequence of attracting transient individuals to shelter there. While staff understands the applicant’s concerns, allowing vehicles to queue along the sidewalk and future bike lane on El Camino Real or in the street presents a safety concern. While increasing the speed of the garage door may reduce queueing, any queuing into the right-of- way would be a concern for pedestrian, bicyclist, and vehicular safety. Therefore, staff recommends addressing this safety concern through a condition of approval requiring that the garage door be set back to allow for on-site queuing, as provided in Attachment C. Item 2 Staff Report     Packet Pg. 17     Item No. 2. Page 4 of 8 4 7 9 7 Modified Design As noted previously, at the April 18, 2024 ARB hearing, the applicant proposed a 44-unit, five- story development. In order to address comments on the conceptual design from Council and the PTC, which encouraged providing deeper affordability levels for the units, the project has since been modified to provide a 55-unit, six story development with all units set to either 70% or 110% of Area Median Income. Aside from modifying the overall massing of the project, staff notes two new key considerations for the ARB as a result of these modifications: 1) modifications to the ground level height; and 2) modifications to parking. Modifications to Ground Floor Height In addition to the overall modification to the height of the building due to the additional 11 units, the ground floor height has also been modified to add another level of above-grade stackers, resulting in seven additional parking stalls on site. This change results in a ground floor height of 19 feet, 4 inches, whereas the previous design had a ground floor height of 14 feet, 4 inches. With this redesign, the ground floor height appears to be taller than the adjacent INDO Restaurant and roughly equivalent to the two-story Kasa hotel (as seen by sheets A3.2, 3.3, and 3.4). Although the proposed zoning is not subject to the objective design standards, for comparison, PAMC 18.24.060 requires storefront/retail ground floors to have a minimum height of 14 feet or maintain the second-floor datum line of an adjacent two-story building to ensure a compatible scale for the facade. Because the project would comply with this objective standard, staff believes the scale of the ground floor level is still appropriate. A rendering of the previous design and the current design is provided for context. Previous Elevation Item 2 Staff Report     Packet Pg. 18     Item No. 2. Page 5 of 8 4 7 9 7 Proposed Elevation Modifications to Parking Based on the nature of the puzzle lift system, vehicle stalls are shuffled around using the wall kiosk or a remote key fob until a stall is moved to the ground level for a vehicle to exit from or pull into the space. For the puzzle lift system to function properly, some stalls need to be left unused. In this case, two stalls will be left unused resulting in 32 of the 34 parking lift stalls being usable. The City’s traffic consultant Fehr & Peers analyzed the vehicle turning radii for the proposed parking lift stalls using a mid/full-size vehicle as required by PAMC 18.54.020(b)(4)(F). Stalls 1 through 6 can be accessed with three or fewer turning maneuvers while stalls 7 and 8 require more than three maneuvers; three or fewer maneuvers is the industry standard to determine whether a parking stall design is viable as a parking space. For stalls 7 and 8, Fehr & Peers notes that only mid-size vehicles will be able to access those stalls with three maneuvers which is consistent with the vehicle size requirements of PAMC 18.54.020(b)(4)(F). Each space is assigned to a specific tenant and the system can be programmed so that smaller vehicles are placed in the above ground stalls. Because all stalls comply with the size requirements set forth in Chapter 18.54, in accordance with the conditions of approval that require proper management of the system, the proposed design is consistent with the City’s requirements. Comprehensive Plan Compliance ARB Finding #1 requires that the design be consistent and compatible with applicable elements of the Palo Alto Comprehensive Plan. The Comprehensive Plan land use designation for the project site is Service Commercial, which allows for higher density multi-family near transit. The Item 2 Staff Report     Packet Pg. 19     Item No. 2. Page 6 of 8 4 7 9 7 proposed project is located along El Camino Real, which is considered a high-quality transit corridor. Therefore, the proposed use is consistent with this land use designation. The project is consistent with the policies set forth in the Comprehensive Plan, as detailed in Attachment B. Housing Element This site is included as a Housing Inventory Site in the adopted Housing Element, with an anticipated capacity of 44 units that may be provided at market rate. The project proposes 55 units, all of which would be below market rate, provided at a rate affordable to low income (70%) or moderate income (110%). Therefore, the project is consistent with the Housing Element and contributes to the city’s Regional Housing Needs Allocation goals, including goals at below market rate levels. North Ventura Coordinated Area Plan The proposed development is located within the boundaries of the North Ventura Coordinated Area Plan (NVCAP). The plan is not yet effective, but a second reading has been approved by Council. Therefore, the land use designation and the zoning of the site is anticipated to change prior to issuance of a decision on this project. However, as detailed in the ordinance implementing the NVCAP, projects that have been deemed complete prior to the effective date of the ordinance, would not be subject to the NVCAP goals and policies or the zoning regulations set forth in the ordinance. This project has already been deemed complete and therefore continues to be analyzed in accordance with the regulations set forth under the existing zoning and land use designation. Nevertheless, the proposed land use designation under NVCAP is High- Density Mixed-Use. This land use designation is “intended to support five-to-six story mid-rise apartment buildings.” This designation requires active uses for ground floor frontages. As detailed in NVCAP, active uses include building lobbies. Therefore, the project is consistent with the anticipated land use designation under the NVCAP. El Camino/South El Camino Real Design Guidelines (3)(4) The project is subject to both the El Camino Real and the South El Camino Real Design Guidelines. As detailed in Attachment E, the project is consistent with these guidelines. Zoning Compliance Attachment C identifies how the project compares with the existing CS zone district development standards. In addition, it provides a comparison to the Affordable Housing Incentive Program (AHIP) for informational purposes, though the applicant is proposing to rezone instead of utilizing the AHIP, which is now by-right for this site. The project deviates from the allowable floor area ratio (FAR) and height. The proposed FAR is 4.42:1.0 where the CS zone allows 0.6:1.0 FAR; the proposed height is 79 feet, 8 inches measured to the roof of the elevator cab/staircase where 50 feet is permitted. Additionally, the 3 El Camino Real Design Guidelines: https://bit.ly/ECRDG 4 South El Camino Real Design Guidelines: https://bit.ly/SECRDG Item 2 Staff Report     Packet Pg. 20     Item No. 2. Page 7 of 8 4 7 9 7 project proposes 325 parking stalls where 55 are required and does not provide a short-term vehicle loading space required by footnote (d) of PAMC 18.52.040 Table 3 due to the constraints of the site. As Caltrans is restriping El Camino Real for bicycle lanes and eliminating potential loading areas at the front of the property, any future pick/drop-off would occur Lambert Avenue. The application was deemed complete on October 3, 2024, and therefore is not subject to the North Ventura Coordinated Area Plan (NVCAP) requirements. Should this application be withdrawn, an approval of this application expires, or the project be denied by City Council, any subsequent application filed will need to be evaluated in context with the NVCAP requirements. Consistency with Application Findings Staff has prepared a detailed review of the proposed project’s consistency with the Findings for approval. The draft findings for the proposed project are provided in Attachment B. Staff finds that the proposed project, as conditioned, meets all of the applicable findings for Architectural Review. STAKEHOLDER ENGAGEMENT The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on November 8, 2024. Postcard mailing occurred on November 6, 2024. Public Comments As of the writing of this report, the City received one comment from the property owner for 3295 El Camino Real, which is provided in Attachment F. At a follow up meeting, the neighboring property owners asked for further clarity as to how their site would be protected during construction and afterwards for any regular maintenance needs, as well as understand whether any shoring or maintenance easements would be necessary between the two properties. The project has been designed to ensure that all shoring would be done within their own property boundaries and that no access or maintenance easements would be needed from the adjacent owners. Staff confirmed with the Chief Building Official that should any easements be necessary in the future, the City does not need to be party to those agreements and they can be established and recorded between the property owners at their own expense outside of the City’s review process. Subsequently, there have been no additional public comment on the application. ENVIRONMENTAL REVIEW The City, acting as the lead agency, is has analyzed the project in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA). Specifically, the City prepared an analysis of the project in accordance with CEQA Guidelines Section 15183, which 5 PAMC 18.52.040(b)(8) provides that the accessible loading zone adjacent to an accessible parking stall contributes to the number of vehicle spaces provided on site. While 32 spaces are provided, only 31 can be used to park a vehicle. Item 2 Staff Report     Packet Pg. 21     Item No. 2. Page 8 of 8 4 7 9 7 evaluated the project’s consistency with the Comprehensive Plan and the Comprehensive Plan EIR. The 15183 exemption allows for streamlining of infill projects where the previous adopted EIR for a Comprehensive Plan has been adopted and adequately addresses the impacts of the proposed project. Plan level technical reports were prepared to confirm that the Comprehensive Plan EIR, including any mitigation that would be addressed as required through that EIR, would adequately address the impacts of the proposed project. ALTERNATIVE ACTIONS In addition to the recommended action, the Architectural Review Board may: 1. Recommend the project return to the ARB at a date (un)certain. ATTACHMENTS Attachment A: Location Map Attachment B: Draft Record of Land Use Attachment C: Zoning Comparison Table Attachment D: TDM Plan Attachment E: South El Camino Real Design Guidelines Comparison Attachment F: Public Comments Attachment G: Applicant’s Project Description Attachment H: Project Plans & Environmental Documents Report Author & Contact Information ARB6 Liaison & Contact Information Garrett Sauls, Principal Planner Steven Switzer, Historic Preservation Planner (650) 329-2471 (650) 329-2321 Garrett.Sauls@cityofpaloalto.org Steven.Switzer@cityofpaloalto.org 6 Emails may be sent directly to the ARB using the following address: arb@cityofpaloalto.org Item 2 Staff Report     Packet Pg. 22     Item 2 Attachment A: Location Map     Packet Pg. 23     Page 1 of 17 APPROVAL NO. 2024-____ RECORD OF THE COUNCIL OF THE CITY OF PALO ALTO LAND USE ACTION FOR 3265 El Camino Real: PLANNED COMMUNITY REZONING [FILE NO 24PLN-00012] On _________, the City Council of the City of Palo Alto (“City Council”) approved a Planned Community Rezoning, making the following findings, determinations, and declarations: SECTION 1. Background. A. On January 10, 2024 Architect Isaiah Stackhouse, on behalf of Half Dome Capital, LLC. (“Applicant”) applied for a Planned Community Rezoning and Comprehensive Plan Text Amendment to construct a 100% affordable, five-story, 55 dwelling unit housing development with ground level lobby and parking garage. B. The project site consists of one existing, vacant, parcel located at 3265 El Camino Real (APN 132-38-020) totaling 0.17 acres. C. On September 11, 2023 Council conducted a prescreening review of the proposed legislative actions in accordance with PAMC 18.79 D. On April 10, 2024 the Planning and Transportation Commission (PTC) held a duly noticed public hearing and recommended that the applicant submit the proposed plans to the Architectural Review Board (ARB) based on the conceptual design and proposed project in accordance with the Planned Community Rezoning process. E. Following the Planning and Transportation Commission’s initial review, the ARB held a duly noticed public hearing on April 18, 2024 to provide feedback and allow for public comment on the proposed project. On _____________, the ARB. F. On _________, the PTC held a duly noticed public hearing and recommended approval of the proposed project. G. On _________, the City Council reviewed the request for a Planned Community rezoning. After hearing public testimony, the Council voted to approve/adopt: Resolution _______ adopting the 15183 CEQA Exemption; Ordinance _______ amending the zoning of the proposed resulting parcel to Planned Community _______; and This Record of Land Use Action H. This application is subject to the conditions set forth in Section 6 of this Record of Land Use Action. SECTION 2. Environmental Review. In accordance with the California Environmental Quality Act (CEQA) the City prepared a Category 15183 Environmental Exemption (“Exemption”) for the 3265 El Camino Real Housing Project to provide an assessment of the potential environmental consequences of approving and constructing the Project. The Draft Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 24     Page 2 of 17 Exemption was published on the project webpage on _______. The City Council certified and made related findings by Resolution No ________on ________, prior to approval of the decision that is the subject of this RLUA. SECTION 3. PLANNED COMMUNITY FINDINGS Finding #1:The site is so situated, and the use or uses proposed for the site are of such characteristics that the application of general districts or combining districts will not provide sufficient flexibility to allow the proposed development. The project is consistent with Finding #1 because: The proposed project includes a density of units for the site that exceed what is allowed by the size of the parcel. The property is very narrow and short which limits its ability to achieve the minimum 44-unit Housing Inventory Site capacity without exceeding many of the CS zone district requirements. Finding #2: Development of the site under the provisions of the PC planned community district will result in public benefits not otherwise attainable by application of the regulations of general districts or combining districts. In making the findings required by this section, the planning commission and city council, as appropriate, shall specifically cite the public benefits expected to result from use of the planned community district. The project is consistent with Finding #2 because: The primary public benefit for this project is additional housing units to assist the City in reaching their Regional Housing Needs Assessment goals. Under the CS zoning, the maximum development potential of this property would be 5 units, but through this PC application the project proposes 55 units. This site is currently listed as a Housing Inventory Site with an expected capacity of 44 units. The project proposes 100% of the units to be designated Below Market Rate, 25% allocated to Low Income and 75% to Moderate Income households. In addition, the owner has agreed to limit the affordable rents for the Low-Income units at 70% and the Moderate- Income units at 110% of SCC AMI, instead of the traditional City standard of 80% and 120% of Santa Clara County AMI respectively. Finding #3: The use or uses permitted, and the site development regulations applicable within the district shall be consistent with the Palo Alto Comprehensive Plan, and shall be compatible with existing and potential uses on adjoining sites or within the general vicinity. The project is consistent with Finding #3 because: The project is compatible with the Comprehensive Plan as detailed further in Section 4, Finding #1 below. The proposed uses are compatible with the surrounding neighborhood, as it is hotels, restaurants, day cares, and offices. The City has developed the North Ventura Coordinated Area Plan (NVCAP) for properties in this vicinity which will increase housing and mixed-use sites within this area. Additional care has been taken to ensure viability of the existing street tree. SECTION 4. ARCHITECTURAL REVIEW FINDINGS The design and architecture of the proposed improvements, as conditioned, complies with the Findings for Architectural Review as required in Chapter 18.76 of the PAMC. Finding #1: The design is consistent with applicable provisions of the Palo Alto Comprehensive Plan, Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 25     Page 3 of 17 Zoning Code, coordinated area plans (including compatibility requirements), and any relevant design guides. The project is consistent with Finding #1 because: With approval of the requested Comprehensive Plan Amendment and Planned Community Rezoning in accordance with Ordinance _______ and Resolution _______, the proposed project complies with the zoning code and Comprehensive Plan. The project is not located within a coordinated area plan area as the application was deemed complete prior to the adoption of NVCAP. The El Camino Real/South El Camino Real Design Guidelines apply to the project and a comparative analysis has been provided in attachment __. The proposed project is consistent with relevant goals and policies set forth in the Comprehensive Plan. Below is an analysis of the applicable goals and policies: Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan? The Comprehensive Plan land use designation for the site is Service Commercial. The project proposes high-density housing along El Camino Real, the City’s high-quality transit corridor, which is an area designated for high- density housing. The site is located less than a mile from the California Avenue Caltrain station but has a Northbound/Southbound VTA bus stop within 500 feet from the parcel. Land Use Element Policy L-1.3 Infill development in the urban service area should be compatible with its surroundings and the overall scale and character of the city to ensure a compact, efficient development pattern. The project is an urban infill development proposal in the urban service area of the city. Policy L-1.6: Encourage land uses that address the needs of the community and manage change and development to benefit the community. The project provides 44 units to those with low income (50-80% of AMI) and moderate incomes (80%-120%, restricted to no greater than 110%). The project seeks to addresses the housing crisis that the City Council has identified as a top priority, particularly targeting the deepest affordability levels. Policy L-1.11: Hold new development to the highest development standards in order to maintain Palo Alto’s livability and achieve the highest quality development with the least impacts. The material palette consists of traditional materials, like stucco and metal panels, in a warm neutral color scheme to complement the surrounding context. Policy L-2.5 Support the creation of affordable housing units for middle to lower income level earners, such as City and school district employees, as feasible. This project includes 100% of the units as BMR units at the Low Income (25%) and Moderate Income (75%) criteria. Policy L-2.8: When considering infill redevelopment, work to minimize displacement of existing residents. The property is undeveloped; therefore, no residents would be displaced as a result of this project. Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 26     Page 4 of 17 Policy L-2.11 Encourage new development and redevelopment to incorporate greenery and natural features such as green rooftops, pocket parks, plazas and rain gardens. The proposed building includes a rooftop terrace for the residents, which will provide the primary open/landscape space for the site. Trees will be planted at the roof and replacement trees will be provided off-site to expand the City’s tree canopy. Policy L-3.1: Ensure that new or remodeled structures are compatible with the neighborhood and adjacent structures. Although the development is taller than adjacent single-story developments, the proposed massing at the ground floor transitions well between the one- and two-story structures. The proposed design steps in-ward at the shared interior sides of the property to maximize the massing breaks between neighboring structures given the narrowness of the site. Policy L-3.4:Ensure that new multi-family buildings, entries and outdoor spaces are designed and arranged so that each development has a clear relationship to a public street. The building is designed to have the primary pedestrian entry off El Camino Real. Policy L-6.1:Promote high-quality design and site planning that is compatible with surrounding development and public spaces. The proposed residential building places its massing along El Camino Real in keeping with the minimum 50% built-to setback requirements. In addition, the primary entries occur along El Camino Real which reinforces the streetscape between the adjacent restaurant and hotel uses. Policy L-6.2: Use the Zoning Ordinance, design review process, design guidelines and Coordinated Area Plans to ensure high quality residential and commercial design and architectural compatibility. The project is consistent with the City’s Zoning Ordinance and, on balance, meets the City’s design guidelines and the ARB findings for approval. Policy L-6.7 Where possible, avoid abrupt changes in scale and density between residential and non-residential areas and between residential areas of different densities. To promote compatibility and gradual transitions between land uses, place zoning district boundaries at mid-block locations rather than along streets wherever possible. Although the development is taller than adjacent single-story developments, the proposed massing at the ground floor transitions well between the one- and two-story structures. The proposed design steps in-ward at the shared interior sides of the property to maximize the massing breaks between neighboring structures given the narrowness of the site. Policy L-9.2: Encourage development that creatively integrates parking into the project, including by locating it behind buildings or underground wherever possible, or by providing for shared use of parking areas. Encourage other alternatives to surface parking lots that minimize the amount of land devoted to parking while still maintaining safe streets, street trees, a vibrant local economy and sufficient parking to meet demand. The current site is undeveloped and the proposed project provides all vehicle parking inside a garage. Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 27     Page 5 of 17 Policy L-9.3: Treat residential streets as both public ways and neighborhood amenities. Provide and maintain continuous sidewalks, healthy street trees, benches and other amenities that promote walking and “active” transportation. The project proposes to increase the sidewalk along El Camino Real by providing a public easement to allow for a 12-foot effective sidewalk width. In addition, the applicant is proposing short-term bike parking in the public right of way that will help to activate the streetscape for individuals that visit the site. Policy T-1.19 Provide facilities that encourage and support bicycling and walking. The project includes long-term bicycle parking in compliance with the code requirements. The applicant is proposing short-term bike parking in the public right of way that will help to activate the streetscape for individuals that visit the site. Policy T-5.1: All new development projects should manage parking demand generated by the project, without the use of on-street parking, consistent with the established parking regulations. As demonstrated parking demand decreases over time, parking requirements for new construction should decrease. The property owner is providing all tenants with a free VTA passes as a part of their TDM plan as well as un-bundling parking spaces with the units to incentivize multi-modal forms of transit. Policy N-2.10: Preserve and protect Regulated Trees, such as native oaks and other significant trees, on public and private property, including landscape trees approved as part of a development review process and consider strategies for expanding tree protection in Palo Alto. The project protects existing street trees. Any tree of 4” removed will be replaced pursuant to City requirements to ensure no net loss of canopy, as required by code. Program H2.1.2: Allow increased residential densities and mixed-use development only where adequate urban services and amenities, including roadway capacity, are available. The project is located within an urban area along the El Camino Real corridor in close proximity to high-quality transit. Goal H-2: Support the construction of housing near schools, transit, parks, shopping, employment and cultural institutions. The project infills an existing vacant property with a new multi-family housing development in a transit-oriented location that is also near schools, shopping, and employment along El Camino Real and within the immediate vicinity of Stanford Research Park. The project has also been reviewed for conformance with the development standards in the zoning code (see Attachment C for a complete zoning consistency analysis). The proposed project exceeds City Council’s 20% minimum affordable housing requirement for Planned Home Zoning (PHZ) applications by providing an affordability rating of 75.3% based on Option #2 of the PHZ guidelines. In addition, the owner has agreed to limit affordable rents for the Low-Income units at 70% and the Moderate-Income units at 110% of Santa Clara County AMI, instead of the traditional City standard of 80% and 120% of SCC AMI respectively. This substantial benefit justifies the deviations from the zoning code requested by the applicant. Finding #2: The project has a unified and coherent design, that: a. creates an internal sense of order and desirable environment for occupants, visitors, and the general Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 28     Page 6 of 17 community, b. preserves, respects and integrates existing natural features that contribute positively to the site and the historic character including historic resources of the area when relevant, c. is consistent with the context-based design criteria of the applicable zone district, d. provides harmonious transitions in scale, mass and character to adjacent land uses and land use designations, e. enhances living conditions on the site (if it includes residential uses) and in adjacent residential areas. The project is consistent with Finding #2 because: The use of stucco and metal panel elements within the design is well composed and reflects a consistent and coherent order between the proposed structure in context with the surrounding stucco buildings. The entrance along the ground floor on El Camino Real is clearly defined and the transition in scale between the surrounding buildings is appropriate as the building places most of its massing at the front and rear of the site and tapers inward along the shared interior side property lines. Given the narrowness and shallowness of the site, ground level landscaping is minimized, however, substantial landscaping has been provided at the rooftop which provides the majority of the open/landscape space requirements for the property. Finding #3: The design is of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area. The project is consistent with Finding #3 because: The project incorporates a variety of materials, including gray cast concrete, wood tone panels, painted siding, glass, and landscape elements that are of high quality and that integrate well to create a cohesive design. The project proposes on site Public Art, which will also enhance the design. The project will stand out from other nearby buildings, because it uses a variety of materials to break up the massing and add visual interest. Most other buildings in the area use a more limited palette. Finding #4: The design is functional, allowing for ease and safety of pedestrian and bicycle traffic and providing for elements that support the building’s necessary operations (e.g. convenient vehicle access to property and utilities, appropriate arrangement and amount of open space and integrated signage, if applicable, etc.). The project is consistent with Finding #4 because: The driveway to the at-grade garage and parking lifts is located on the narrow street frontage along El Camino Real which is appropriate to efficiently direct vehicle traffic on and off the site. The long-term bike parking facility is located at the rear of the property in a bike room which has a direct walking path out to El Camino Real. Pedestrian access to the lobby is clear and the lobby provides easy access to the residences above ground via elevator or staircase. Finding #5: The landscape design complements and enhances the building design and its surroundings, is appropriate to the site’s functions, and utilizes to the extent practical, regional indigenous drought resistant plant material capable of providing desirable habitat that can be appropriately maintained. The project is consistent with Finding #5 because: Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 29     Page 7 of 17 Due to the small lot size, significant landscaping at the ground level is difficult to achieve. Therefore, a significant amount of landscaping has been provided at the rooftop terrace which will serve as the primary shared open space for the residents. Seven trees will be planted at the rooftop terrace to maximize vegetative canopy for residents and 72% of the landscaping proposed in the project will utilize California Native species. Finding #6: The project incorporates design principles that achieve sustainability in areas related to energy efficiency, water conservation, building materials, landscaping, and site planning. The project is consistent with Finding #6 because: In accordance with the City’s Green Building Regulations, the building will satisfy the requirements for CALGreen Mandatory + Tier 2. The project also proposes an all-electric design and will be consistent with Model Water Efficiency Landscape Ordinance (MWELO) requirements. SECTION 5. Conditions of Approval. PLANNING DIVISION 1. CONFORMANCE WITH PLANS. Construction and development shall conform to the approved plans entitled, "3265 El Camino Real, Palo Alto, CA,” uploaded to the Palo Alto Online Permitting Services Citizen Portal on October 11, 2024, as modified by these conditions of approval. These conditions of approval shall apply to any successors and/or future owners of the property such that they may be modified through mutual agreement between the City and said successor/future owner. 2. BUILDING PERMIT. Apply for a building permit and meet any and all conditions as contained in this document. 3. BUILDING PERMIT PLAN SET. A copy of this cover letter and conditions of approval shall be printed on the second page of the plans submitted for building permit. 4. PROJECT MODIFICATIONS. All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification. It is the applicant’s responsibility to highlight any proposed changes to the project and to bring it to the project planner’s attention. 5. ENTITLEMENT EXPIRATION. The project approval shall be valid for a period of two years from the date of issuance of the entitlement. If construction of buildings has not commenced within two years from the date of issuance of the entitlement, the Planning entitlement shall expire. Application for a one-year extension of this entitlement may be made prior to expiration. 6. LANDSCAPE PLAN. Plantings shall be installed in accordance with the approved plan set and shall be permanently maintained and replaced as necessary. 7. NESTING BIRD SURVEY. Per the City’s standard conditions, vegetation or tree removal shall be prohibited during the general avian nesting season (February 1 – August 31), if feasible. If nesting season avoidance is not feasible, the applicant shall retain a qualified biologist, as approved by the City of Palo Alto, to conduct a Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 30     Page 8 of 17 preconstruction nesting bird survey to determine the presence/absence, location, and activity status of any active nests on or adjacent to the project site no more than 14 days prior to scheduled vegetation clearance and/or demolition activities. If nesting birds are found to be present, a suitable buffer (typically a minimum buffer of 50 feet for passerines and a minimum buffer of 250 feet for raptors) as determined appropriate by the biologist, shall be established around such active nests and no construction shall be allowed within the buffer areas until a qualified biologist has determined that the nest is no longer active (i.e., the nestlings have fledged and are no longer reliant on the nest). A report documenting any data recovered during monitoring shall be prepared by a qualified biologist and submitted to the Director of Planning prior to final planning inspection. 8. UNANTICIPATED DISCOVERY OF BURIED ARCHAEOLOGICAL, PALEONTOLOGICAL, AND TRIBAL CULTURAL RESOURCES. No known archeological or paleontological resources are present on or within the immediate vicinity of the site. However, in the unlikely event that an archeological resource or paleontological resource is unearthed during ground disturbing activities, work in the immediate area must be halted and an archaeologist meeting the Secretary of the Interior’s Professional Qualifications Standards for archeology (National Park Service 1983) shall be contacted immediately to evaluate the find. If the find is Native American in origin, then a Native American representative must also be contacted to participate in the evaluation of the find. The qualified archaeologist, and, if applicable, the Native American representative, shall examine the find and make recommendations regarding additional work necessary to evaluate the significance of the find and the appropriate treatment of the resource. Recommendations could include, but are not limited to, invasive or non-invasive testing, sampling, laboratory analysis, preservation in place, or data recovery. A report of findings documenting any data recovered during monitoring shall be prepared by a qualified archaeologist and submitted to the Director of Planning prior to final planning inspection. 9. COE PLUME AREA. For projects within the California-Olive-Emerson (COE) Plume area, which are known to be subject to risk of vapor intrusion, the applicant shall assess site conditions to determine both the nature and extent of contamination. If contamination at the site exceeds the most current environmental screening levels (ESLs) identified by the Regional Water Quality Control Board (RWQCB) for volatile organic compounds, the applicant shall prepare and submit a Site Management and Contingency Plan (SMCP) to either the Department of Toxic Substances Control (DTSC), RWQCB, or the County of Santa Clara Department of Environmental Health for approval. The SMCP shall include details regarding the pending development and propose remediation and/or mitigation to address any environmental risk identified in the site assessment. The applicant shall agree to and implement all recommendations of the reviewing regulatory agency approving the SMCP in order to reduce the exposure of future occupants to vapor intrusion. A copy of the approved SMCP shall be submitted to the Director of Planning prior to issuance of a building permit. If the reviewing agency requires that a vapor intrusion barrier system be installed, the VIMs shall be documented in the building permit plan set prior to issuance of the building permit. 10. OPEN AIR LOUDSPEAKERS (AMPLIFIED MUSIC). In accordance with PAMC Section 18.40.230(i), the use of sound amplifying equipment shall be prohibited at the rooftop terrace. Signs shall be affixed adjacent to access elevators and stairs within the rooftop terrace providing notice of this prohibition. 11. NOISE REPORT AT BUILDING STAGE. An analysis of the proposed project’s compliance with the City’s noise requirements for the proposed HVAC was prepared as part of the documentation to support the CEQA Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 31     Page 9 of 17 Guidelines 15183 consistency analysis. At the time of building permit issuance for new construction or for installation of any such mechanical equipment, if the proposed equipment exceeds the anticipated noise level that was analyzed or is proposed in a location that is closer to the property line, the applicant shall submit an acoustical analysis by an acoustical engineer demonstrating projected compliance with the Noise Ordinance. The analysis shall be based on acoustical readings, equipment specifications and any proposed sound reduction measures, such as equipment enclosures or insulation, which demonstrate a sufficient degree of sound attenuation to assure that the prescribed noise levels will not be exceeded. 12. SIGN APPROVAL NEEDED. No signs are approved at this time. All signs shall conform to the requirements of Title 16.20 of the Palo Alto Municipal Code (Sign Code) and shall be subject to approval by the Director of Planning. 13. AFFORDABLE HOUSING PLAN AND AGREEMENT. The applicant shall prepare an affordable housing plan. An affordable housing agreement, reviewed and approved by the City of Palo Alto, shall be recorded prior to the approval of any final or parcel map or building permit for the development project (PAMC 16.65.090). 14. BELOW MARKET RATE (BMR) HOUSING. A Regulatory Agreement in a form acceptable to the City Attorney for the fifty-five (55) BMR units shall be executed and recorded prior to building permit issuance. All BMR units constructed under this condition shall be in conformance with the City’s BMR Program rules and regulations. Failure to comply with the timing of this condition and any adopted BMR Program rules and regulations shall not waive its later enforcement. Failure to comply with the timing of this condition and any adopted BMR Program rules and regulations shall not waive its later enforcement. 15. REFUSE. All trash areas shall be effectively maintained in an orderly state to prevent water from entering into the garbage container. Outdoor storage on Lambert Avenue is only allowed/permitted on collection days as shown on the approved plan set. The bins must be moved into the trash staging area on-site promptly after the waste hauler has collected it so that the bins are not left on the street during the day. Trash areas shall be maintained in a manner to discourage illegal dumping. 16. TDM PROGRAM AND ANNUAL REPORTING REQUIREMENT. The applicant shall abide by the Final Transportation Demand Management (TDM) plan, entitled “3265 El Camino Real Residential Development, Transportation Demand Management Prepared on Behalf of Half Dome Capital LLC”, dated October 29, 2024 to the satisfaction of the Director of Planning and Development Services. The TDM plan includes measures and programs to achieve a reduction in single-occupancy vehicle trips to the site by a minimum of 30%, in conformance with the City’s Comprehensive Plan. The TDM plan includes an annual monitoring plan to document mode split and trips to the project site. The TDM annual report shall be submitted to the Chief Transportation Official. Monitoring and reporting requirements may be revised in the future if the minimum reduction is not achieved through the measures and programs initially implemented. Projects that do not achieve the required reduction may be subject to daily penalties as set forth in the City’s fee schedule. 17. MECHANICAL LIFT PARKING. Up to 30 parking spaces are provided in a puzzle parking system, which allows independent access to each vehicle. The property owner has agreed to limit vehicles assigned to stalls 7 and 8 to mid-size vehicles in order to ensure minimal turning maneuvers for those stalls and to optimize circulation within the garage. Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 32     Page 10 of 17 18. DEVELOPMENT IMPACT FEES. Per PAMC 16.58.030(c), a 100% affordable housing project is exempt from paying development impact fees. 19. REQUIRED PUBLIC ART. Per PAMC 16.61.020(b)(iii), a 100% affordable housing project is exempt from the Public Art requirements of the City. 20. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. 21. FINAL INSPECTION. A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning, including but not limited to; materials, landscaping and hard surface locations. Contact your Project Planner, Garrett Sauls at Garrett.Sauls@CityofPaloAlto.org to schedule this inspection. BUILDING 22. A building permit is required for the scope of work shown. 23. At time of building permit, the following items shall be reviewed in detail. a. The Occupied roof complies with 503.1.4 of the California Building Code; b. Show opening protection, fire wall separation, and overhang time at each side of the building. PUBLIC WORKS ZERO WASTE 24. Per Palo Alto Municipal Code 5.20.108 the site is required to have color-coded refuse containers, related color-coded millwork, and colored signage. The three refuse containers shall include recycle (blue container), compost (green container), and garbage (black container). Applicant shall present on the plan the locations and quantity of both (any) internal and external refuse containers, it’s millwork, along with the signage. This requirement applies to any external or internal refuse containers located in common areas such as entrances, conference rooms, open space, lobby, garage, mail room, gym, and etc. except for restrooms, copy area, and mother’s room. Millwork to store the color-coded refuse containers must have a minimum of four inches in height worth of color-coding, wrapping around the full width of the millwork. Signage must be color coded with photos or illustrations of commonly discarded items. Restrooms must have a green compost container for paper towels and an optional black landfill container if applicable. Copy area must have either a recycle bin only or all three refuse receptacles (green compost, blue recycle, and black landfill container). Mother’s room must minimally have a green compost container and black landfill container. Please refer to PAMC 5.20.108 and the Internal Container Guide. Examples of appropriate signage can be found in the Managing Zero Waste at Your Business Guide. Electronic copies of these signage can be found on the Zero Waste Palo Alto’s website, https://www.cityofpaloalto.org/Departments/Public- Works/Zero-Waste/What-Goes-Where/Toolkit#section-2 and hard copies can be requested from the waste hauler, Greenwaste of Palo Alto, (650) 493-4894. Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 33     Page 11 of 17 25. For the restroom, a green compost bin for paper towels and a small black landfill for sanitary products will be required with proper signage posted on each of the bins. 26. For the refuse bins in the garage, for the center bin (recycling) will need four swivel wheels to be added onto the bin to allow it to maneuver in and out of this space. Since the bin will need to be moved from 3265 El Camino Real to Lambert Avenue, we recommend two people maneuver the bin as it will not be able to move straight. 27. For the lobby/mail area, a recycle and landfill bin (blue recycle, and black landfill) will be required with proper signage posted on each of the bins. TRANSPORTATION 28. The developer shall provide queuing capacity within the property, designed to accommodate vehicles entering the development during peak hours so that vehicle queuing does not impede the ROW or the bike lane on El Camino Real. The property owner shall recess their gate by the distance required to accommodate at a minimum one vehicle. The owner shall also install a high-speed gate that opens within 15 to 20 seconds to minimize impact on queuing during peak hours. 29. The mechanical lift system shall have a minimum operational speed of one to three minutes to facilitate efficient loading and unloading without excessive wait times. The property owner shall have a maintenance agreement with the lift system manufacturer and the system shall be operational at all times. All new renters/employees shall be given instructions on how to operate the lift system and the contact information for reporting issues to the property owner or designee. In addition, renters/employees will be informed that anyone who is not able to retrieve their vehicle within a 10-minute period due to broken or slow lifts shall be reimbursed by the property owner or their designee for travel expenses up to $100 per occurrence. If the lift is out of service for a period of more than one day, signage and alternative instructions for vehicle parking should be immediately posted to manage traffic flow. 30. The Owner and any subsequent Owner(s) of the property, including their successors, assigns, or agents, shall comply with all Transportation Demand Management (TDM) measures set forth in this approval. Monitoring reports shall be submitted to the Director of Planning on an annual basis, demonstrating adherence to the approved TDM measures. Should the Owner fail to meet the established targets and goals of the TDM Plan, the director may require program modifications and may impose administrative penalties if identified deficiencies are not addressed within six months. 31. The developer shall be responsible for the maintenance of the short-term bike racks installed within the public right-of-way. This includes cleaning, inspections, and timely repairs to keep the racks in good working condition, free of rust, debris, or damage. The developer must also ensure that the racks remain accessible and do not obstruct pedestrian pathways. URBAN FORESTRY 32. The owner and contractor shall implement all protection and inspection schedule measures, design recommendations and construction scheduling as stated in the TPR and/or Sheet T-1, and is subject to code compliance action pursuant to PAMC 8.10.080. The required protective fencing shall remain in place until Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 34     Page 12 of 17 final landscaping and inspection of the project. If called for, project arborist approval must be obtained and documented in the monthly activity report sent to the City. When required, the Contractor and Arborist Monthly Tree Activity Report shall be sent monthly to the City (pwps@cityofpaloalto.org) beginning with the initial verification approval, using the template in the Tree Technical Manual, Addendum 11. 33. Tree Damage, Injury Mitigation and Inspections apply to Contractor. Reporting, injury mitigation measures and arborist inspection schedule (1-5) apply pursuant to TTM, Section 2.20-2.30. Contractor shall be responsible for the repair or replacement of any publicly owned or protected trees that are damaged during the course of construction, pursuant to Title 8 of the Palo Alto Municipal Code, and city Tree Technical Manual, Section 2.25. 34. The following general tree preservation measures apply to all trees to be retained: No storage of material, topsoil, vehicles or equipment shall be permitted within the tree enclosure area. The ground under and around the tree canopy area shall not be altered. Trees to be retained shall be irrigated, aerated and maintained as necessary to ensure survival. 35. Prior to any site work, contractor must call Derek Sproat at 650-496-6985 to schedule an inspection of any required protective fencing. The fencing shall contain required warning sign and remain in place until final inspection of the project. 36. Any approved grading, digging or trenching beneath a tree canopy shall be performed using ‘air-spade’ method as a preference, with manual hand shovel as a backup. For utility trenching, including sewer line, roots exposed with diameter of 1.5 inches and greater shall remain intact and not be damaged. If directional boring method is used to tunnel beneath roots, then Table 2-1, Trenching and Tunneling Distance, shall be printed on the final plans to be implemented by Contractor. a. NO NET LOSS OF CANOPY: The proposed removal of protected coast live oak tree (40" DBH tree #3 33' canopy spread) will be approved at building permit issuance due to compliance with municipal code 8.10.050. The applicant and consulting Arborist report has demonstrated compliance in the discussion provided in the consulting arborist report. The replacement value is six new 24" box trees. Three new 24" box trees are proposed in the planting plan. Due to lack of space for the remaining three 24" box trees will be accepted via in-lieu fee in the amount of $1,950 ($650x3 unplanted trees). The fee must be paid prior to permit issuance. A 14-day public notice is required prior to removal of the 40" coast live oak tree and must be posted after building permit issuance. PUBLIC WORKS ENGINEERING 37. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link: https://www.cityofpaloalto.org/Departments/Public-Works/Engineering-Services/Forms-and-Permits 38. STREETWORK PERMIT: The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements. 39. GRADING AND EXCAVATION PERMIT: A Grading Permit is required per PAMC Chapter 16.28. The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. Add the following note: “THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM. OTHER BUILDING AND UTILITY IMPROVEMENTS ARE Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 35     Page 13 of 17 SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.” 40. ROUGH GRADING: provide a Rough Grading Plan for the work proposed as part of the Grading and Excavation Permit application. The Rough Grading Plans shall including the following: pad elevation, elevator pit elevation, ground monitoring wells, limits of over excavation, stockpile area of material, overall earthwork volumes (cut and fill), temporary shoring for any existing facilities, ramps for access, crane locations (if any), tree protection measures, etc. 41. CIVIL ENGINEER CERTIFICATION: Upon completion of the rough grading work and at the final completion of the work, applicant shall provide an as-graded grading plan prepared by the civil engineer that includes original ground surface elevations, as-graded ground surface elevations, lot drainage patterns and locations and elevations of all surface and subsurface drainage facilities. The civil engineer shall certify that the work was done in accordance with the final approved grading plan. 42. SHORING & TIEBACKS: Provide a shoring plan showing the existing utilities (if needed), to clearly indicate how the new structures will be constructed while protecting the existing utilities (if any). If tiebacks are proposed they shall not extend onto adjacent private property, existing easements or into the City’s right-of- way without having first obtained written permission from the private property owners and/or an encroachment permit from Public Works. 43. GEOTECHNICAL ENGINEER STATEMENT: The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS BEEN REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”. 44. ENCROACHMENT PERMIT: Prior to any work in the public right-of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right- of-way. 45. LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors’ parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. NOTE: Some items/tasks on the logistics plan may require an encroachment permit. 46. STORMWATER POLLUTION PREVENTION: All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet. 47. C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11. Submit the following: Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 36     Page 14 of 17 a. Stamped and signed C.3 data form (April 2023 version) from SCVURPPP. https://scvurppp.org/wp- content/uploads/2023/04/SCVURPPP-C.3-Data-Form-_-updated__4-12-2023_clean_fillable.pdf b. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11. 48. C.3 STORMWATER AGREEMENT: The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution prevention measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit final. 49. C.3 FINAL THIRD PARTY CERTIFICATION PRIOR TO OCCUPANCY: Within 45 days of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third-party reviewer shall submit to the City a certification verifying that all the permanent storm water pollution prevention measures were installed in accordance with the approved plans. 50. IMPERVIOUS SURFACE AREA: The project will be creating or replacing 500 square feet or more of impervious surface. Accordingly, the applicant shall provide calculations of the existing and proposed impervious surface areas with the building permit application. The Impervious Area Worksheet for Land Developments form and instructions are available at the Development Center or on our website. To determine the impervious surface area that is being disturbed, provide the quantity on the site plan. 51. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (STORM DRAIN LOGO): The applicant is required to paint “No Dumping/Flows to Matadero Creek” in blue on a white background adjacent to all onsite storm drain inlets. The name of the creek to which the proposed development drains can be obtained from Public Works Engineering. Stencils of the logo are available from the Public Works Environmental Compliance Division, which may be contacted at (650) 329-2598. Include the instruction to paint the logos on the construction grading and drainage plan. 52. OUTSIDE AGENCY APPROVAL: A portion of the proposed work is within Caltran’s right-of-way. Evidence of Caltran’s approval shall be submitted prior to issuance of City permits. WATERSHED PROTECTION 53. Provide a Completed Special Projects Worksheet which can be found here: https://scvurppp.org/newdev/. Also provide a Special Projects Narrative as required per the MPR. A template of the narrative can be found in the SCVURPPP C.3 Handbook Appendix J. 54. Exemption for PAMC 16.09.180(b)(11): Palo Alto Municipal Code (PAMC) section 16.09.180(b)(11) requires that “new multi-family residential units and residential development projects with twenty-five or more units shall provide a covered area for occupants to wash their vehicles.” The applicant has stated that the proposed project located at 3265 El Camino Real (24PLN-00012) is not able to meet this requirement due to complete build-out of the parcel. Because it is a 100% affordable housing project, Public Works Watershed Protection is providing an exemption to this requirement. This exemption requires a prohibition of onsite car washing at 3265 El Camino Real and adherence to the following conditions of approval: 1) Tenant lease agreements shall contain prohibition language, and new tenants shall be made aware of this Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 37     Page 15 of 17 prohibition upon lease signing; and 2) Visible signage with prohibition language shall be posted within the parking garage and other relevant outdoor areas. Once available, please provide Ryan Mayfield, Pretreatment Investigator, a copy of the lease template and photos of the signage placement at ryan.mayfield@cityofpaloalto.org. WATER-GAS-WASTEWATER UTILITIES PRIOR TO ISSUANCE OF DEMOLITION PERMIT 55. The applicant shall submit a request to disconnect utility services and remove meters. The utilities demo is to be processed within 10 working days after receipt of the request. The demolition permit will be issued by the building inspection division after all utility services and/or meters have been disconnected and removed. FOR BUILDING PERMIT (WGW Utility Engineering) 56. The applicant shall submit a completed water-gas-wastewater service connection application - load sheet for the City of Palo Alto Utilities. The applicant must provide all the information requested for utility service demands (water in fixture units/g.p.m., gas in b.t.u.h, and sewer in fixture units/g.p.d.). The applicant shall provide the existing (prior) loads, the new loads, and the combined/total loads (the new loads plus any existing loads to remain). 57. The applicant shall submit improvement plans for utility construction. The plans must show the size and location of all underground utilities within the development and the public right of way including meters, backflow preventers, fire service requirements, sewer mains, sewer cleanouts, sewer lift stations and any other required utilities. Plans for new wastewater laterals and mains need to include new wastewater pipe profiles showing existing potentially conflicting utilities especially storm drain pipes, electric and communication duct banks. Existing duct banks need to be daylighted by potholing to the bottom of the ductbank to verify cross section prior to plan approval and starting lateral installation. Plans for new storm drain mains and laterals need to include profiles showing existing potential conflicts with sewer, water and gas. 58. The applicant must show on the site plan the existence of any auxiliary water supply, (i.e. water well, gray water, recycled water, rain catchment, water storage tank, etc). 59. The applicant shall be responsible for installing and upgrading the existing utility mains and/or services, and laterals as necessary to handle anticipated peak loads. This responsibility includes all costs associated with the design and construction for the installation/upgrade of the utility mains and/or services/laterals. 60. An approved reduced pressure principle assembly (RPPA backflow preventer device) is required for all existing and new water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPPA shall be installed on the owner's property and directly behind the water meter within 5 feet of the property line. RPPA’s for domestic service shall be lead-free. Show the location of the RPPA on the plans. An approved reduced pressure detector assembly (RPDA backflow preventer device, STD. WD-12A or STD. WD-12B) is required for all existing and new fire water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPDA shall be installed Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 38     Page 16 of 17 on the owner's property and directly behind the City owned meter, within 5’ (feet) of the property line or City Right of Way. 61. All backflow preventer devices shall be approved by the WGW engineering division. Inspection by the city inspector is required for the supply pipe between the meter and the assembly. 62. The applicant shall pay the capacity fees and connection fees associated with new utility service/s or added demand on existing services. The approved relocation of services, meters, hydrants, or other facilities will be performed at the cost of the person/entity requesting the relocation. 63. If a new water service line installation for fire system usage is required, show the location of the new water service on the plans. The applicant shall provide to the engineering department a copy of the plans for fire system including all fire department's requirements. If the existing fire service to remain, then the applicant must sign an application for CPAU connection for & agree to operate the fire service in accordance with these rules & regulations. Applicant needs to verify whether the existing water supply can meet the current & anticipated fire flows at the site & all equipment for the sprinkler system is in accordance with the fire department requirements. 64. Each unit or building shall have its own water meter shown on the plans. Each parcel shall have its own water service and sewer lateral connection shown on the plans. 65. A sewer lateral per lot is required. Show the location of the sewer lateral on the plans. Existing sewer laterals (city's co to sewer main) if determined to be in poor condition shall be replaced at the owner's expense. A video inspection and full evaluation of the lateral will be performed by WGW utilities operations. The applicant will be informed of the sewer lateral assessment and need to install a new lateral. If a new sewer lateral is required, a profile of the sewer lateral is required showing any possible conflicts with storm, electric/communications duct banks or other utilities. 66. All existing water and wastewater services/laterals that will not be reused shall be abandoned at the main per the latest WGW utilities standards. 67. Utility vaults, transformers, utility cabinets, concrete bases, or other structures cannot be placed over existing water, gas, or wastewater mains/services. Maintain 1’ horizontal clear separation from the vault/cabinet/concrete base to existing utilities as found in the field. If there is a conflict with existing utilities, cabinets/vaults/bases shall be relocated from the plan location as needed to meet field conditions. New trees may not be planted within 10 feet of existing water, gas, and wastewater mains/laterals/water services/or meters. New water or wastewater services/laterals/meters may not be installed within 10’ of existing trees. Maintain 10’ between new trees and new water and wastewater services/laterals/meters. 68. The applicant shall provide to the WGW Utility Engineering department a copy of the plans for the fire system including all fire department's requirements prior to the actual service installation. 69. All utility installations shall be in accordance with the City of Palo Alto utility standards for water, gas, & wastewater. Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 39     Page 17 of 17 PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: APPROVED: _________________________ ____________________________ City Clerk Mayor APPROVED: APPROVED AS TO FORM: ___________________________ ___________________________ Director of Planning and Deputy City Attorney Development Services PLANS AND DRAWINGS REFERENCED: 1. Those plans prepared by Trachtenberg Architects titled “3265 El Camino Real”, consisting of 44 pages, dated October 11, 2024 and received October 11, 2024. Item 2 Attachment B: Draft Record of Land Use Action     Packet Pg. 40     ATTACHMENT C ZONING COMPARISON TABLE 3265 El Camino Real, 24PLN-00012 The PHZ/PC Special Requirements (18.38.150) do not apply because the site is not within 150 ft of a residential zoning district Regulation Required CS Development Standard AH Development Standard Proposed Minimum Site Area, width and depth No minimum size or dimensions No minimum size or dimensions 7,492 sf Minimum Front Yard 0-10 ft to create an 8-12 ft effective sidewalk width (8) 0-10 ft to create an 8-12 ft effective sidewalk width (8) 4 ft, 12 ft effective sidewalk Rear Yard 10 ft 10 ft 0 @ ground floor; 5 ft at parts of upper floors Interior Side Yard None None 0-5 ft @ ground floor; 0-8 ft at upper floor Build-to-Lines 50% of frontage built to setback (1) 50% of frontage built to setback (1) 100%; Complies Max. Site Coverage 50% (3,746 sf) None 87% (6,525 sf) Max. Building Height 50 feet Add’l 15 ft for equipment 50 feet Add’l 15 ft for equipment 70 ft. 8 in. to roof deck 79 ft. 8 in. to elevator Max. Floor Area Ratio (FAR) 0.6:1 (4,495 sf) for 100% residential sites on El Camino Real 2.0 for 100% affordable housing 4.42:1 (33,089 sf) Residential Density (4) No max on El Camino Real No max 323 du/acre Min. Ground Floor Commercial FAR (10) None exists on site; therefore, no Retail Preservation None required None proposed Daylight Plane for lot lines abutting one or more residential zone districts other than an RM-40 or PC Zone None, does not abut residential None, does not abut residential None, does not abut residential Minimum Landscape/Open Space Coverage 30% (2,247.6 sf)(2) Max 1,348.6 sf rooftop garden (60% of 2,247.6 sf) 20% (1498.4 sf), may include rooftop garden 35% (2,655 sf) 1,700 sf rooftop garden (76% of req. 2,247.6 sf) Minimum Useable Open Space (Private and/or Common) 150 sf per unit (2)50 sf per unit 31 sf per unit (1) Twenty-five-foot driveway access permitted regardless of frontage. (2) Required usable open space: (1) may be any combination of private and common open spaces; (2) does not need to be located on the ground (but rooftop gardens are not included as open space except as provided below); (3) minimum private open space dimension six feet; and (4) minimum common open space dimension twelve feet. For CN and CS sites on El Camino Real and CC(2) sites that do not abut a single- or two-family residential use or zoning district, rooftop gardens may qualify as usable open space and may count as up to 60% of the required usable open space for the residential component of a project. In order to qualify as usable open space, the rooftop garden shall meet the requirements set forth in Section 18.40.230. Item 2 Attachment C: Zoning Comparison Table     Packet Pg. 41     (4) For CN sites on El Camino Real, height may increase to a maximum of 40 feet and the FAR may increase to a maximum of 1.0:1 (0.5:1 for nonresidential, 0.5:1 for residential). (8) A 12-foot sidewalk width is required along El Camino Real frontage. (10) In the CC(2) zone and on CN and CS zoned sites on El Camino Real, there shall be no minimum mixed use ground floor commercial FAR for a residential project, except to the extent that the retail preservation requirements of Section 18.40.180 or the retail shopping (R) combining district (Chapter 18.30(A)) applies. Table 2: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking and Loading) for Multiple Family Use Type Required Standard Required AH Proposed Vehicle Parking 1 per studio or 1- bedroom unit (55 spaces) .75 per unit of any size (41 spaces) 2 ADA spaces1 30 stacker spaces 32 spaces total Bicycle Parking 1 per unit (55 spaces), 100% - LT; 1 every 10 units (6) for guest parking – ST; 1 per unit (44 spaces), 100% - LT; 1 every 10 units (6) for guest parking – ST; 55 LT; 4 ST Provided Off- Site on Sidewalk on El Camino Real Loading Space One for more than 50 units One for more than 50 units None provided 1 PAMC 18.52.040(b)(6-8) allows accessible loading zones to count as parking spaces. If those loading zones are shared between two stalls, they are double counted. Item 2 Attachment C: Zoning Comparison Table     Packet Pg. 42     3265 El Camino Real Residential Development Transportation Demand Management (TDM) Plan Prepared for: The City of Palo Alto on Behalf of Half Dome Capital LLC October , 2024 Hexagon Transportation Consultants, Inc. Hexagon Office: 100 Century Center Court, Suite 501, San Jose, CA 95112 Phone: 408.971.6100 Hexagon Job Number: 23JL15 Client Name: Half Dome Capital LLC Item 2 Attachment D: TDM Plan     Packet Pg. 43     3265 El Camino Real Residential Development TDM Plan October 10, 2024 Table of Contents 1. Introduction .................................................................................................................... 1 2. Existing Transportation Facilities .................................................................................... 5 3. Proposed TDM Measures ............................................................................................. 10 4. TDM Implementation, Monitoring, and Reporting ......................................................... 18 Appendices Appendix A 3265 El Camino Real Commuter Flier Example Appendix B Residential Survey Example List of Tables Table 1 Project Trip Estimates .................................................................................................... 2 Table 2 Existing Transit Service .................................................................................................. 7 Table 3 TDM Measures and Implementation Responsibilities ................................................... 12 List of Figures Figure 1 Project Site Location ...................................................................................................... 3 Figure 2 Site Plan ......................................................................................................................... 4 Figure 3 Existing Transit Services ................................................................................................ 6 Figure 4 Existing Bicycle Facilities ................................................................................................ 9 Figure 5 Palo Alto Unified School District Sites .......................................................................... 14 Item 2 Attachment D: TDM Plan     Packet Pg. 44     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 1. Introduction This Transportation Demand Management (TDM) plan has been prepared for the proposed residential development at 3265 El Camino Real in Palo Alto, California. The development will provide less parking than required, so a TDM plan is required per the City of Palo Alto Municipal Code. TDM is a combination of services, incentives, facilities, and actions that reduce single-occupant vehicle (SOV) trips to help relieve traffic congestion, parking demand, greenhouse gas emissions, and air pollution problems. The purpose of a TDM plan is to promote more efficient utilization of existing transportation facilities, and to ensure that new developments are designed to maximize the potential for sustainable transportation usage. Project Description The project site is located along the El Camino Real corridor at 3265 El Camino Real in Palo Alto, California (see Figure 1). The project will demolish the vacant building and construct 55 affordable housing units in a 6-story building. There would be 30 studio units and 25 one-bedroom units. In comparison to the Affordable Housing Incentive Program (AHIP) in Section 18.32 of the Zoning Code, the project would be required to provide 0.75 space per unit, or 42 parking spaces. The project will provide 31 parking spaces (29 stacker parking spaces and 1 ADA parking space) in a ground level parking structure, which is 11 parking spaces (26 percent) fewer than would be required in comparison to the AHIP. developments require one space per studio and one-bedroom units and two spaces per two- or more bedroom units, which would require a total of 55 parking spaces. Per the Zoning Code Section 18.52.030(i), a TDM plan is required for all projects that request a parking reduction. Project Trip Generation and Trip Reduction Target Trip generation resulting from the development was estimated using the trip rates published in the Trip Generation Manual, 11th Edition (2021). Trips that will Housing (Mid-- includes apartments, townhouses, and condominiums with three to 10 floors of living space. The project would build five floors of residential units. category, there are only two studies included, so the rates could be inaccurate. Item 2 Attachment D: TDM Plan     Packet Pg. 45     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 2 Based on the published trip rates, the proposed residential development is expected to generate 20 trips during the AM peak hour and 21 trips during the PM peak hour (see Table 1). Because the project is located within the El Camino Real corridor, the project has a required minimum trip reduction of 30 percent through TDM. With the required 30 percent trip reduction, the vehicle trips generated by the project should not exceed 14 trips during the AM peak hour and 15 trips during the PM peak hour. Table 1 Project Trip Estimates Item 2 Attachment D: TDM Plan     Packet Pg. 46     = Site Location LEGEND 3265 El Camino Real Residential Development TDM Plan Figure 1 Project Site Location Item 2 Attachment D: TDM Plan     Packet Pg. 47     Fig u r e 2 Sit e P l a n 2A3.1 1 A3 . 1 3A3.1 ME T A L A W N I N G AB O V E E N T R Y D O O R 2 B I K E R A C K S , 4 S P A C E S T O T A L 2 CU YD41.5" X 81"2 CU YD41.5" X 81"2 CU YD41.5" X 81" 30 S T A C K E R S P A C E S (2 B L A N K S P O T S N E E D E D F O R PU Z Z L E L I F T S Y S T E M ) Item 2 Attachment D: TDM Plan     Packet Pg. 48     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 5 2. Existing Transportation Facilities This chapter describes the existing transportation facilities and services near the project site that can be utilized to reduce parking demand. Transit Services The project site is well-served by transit within a quarter mile. Existing transit services in the study area are provided by the Santa Clara Valley Transportation Authority (VTA), the Alameda-Contra Costa Transit District (AC Transit), and Stanford University. VTA operates bus and light-rail transit (LRT) services in Santa Clara County, AC Transit operates Dumbarton Express bus routes, and Stanford University provides free Stanford Marguerite shuttles between the campus and various points of interests that serve the project area. The VTA, Dumbarton Express, and Stanford Marguerite bus and shuttle routes in the project vicinity and the bus/shuttle stops near the project site are summarized in Table 2 and shown on Figure 3. VTA Local Route 22 and Stanford Shuttle Route Shopping Express (SE) serves the project vicinity with the closest bus stops (310 feet from the project site) located on El Camino Real and Hansen Way. Caltrain The California Avenue station is approximately 0.9 mile from the project site. Although it is not within comfortable walking distance, it can be accessed via bike lanes on Park Boulevard. From the site, bicyclists could use Portage Avenue, Ash Street, and Lambert Avenue to connect to bike lanes on Park Boulevard. Although there are no bicycle facilities on these streets, these streets are low-volume streets with slow travel speeds. More advanced bicyclists may use El Camino Real and Olive Avenue. Caltrain provides frequent commuter train service between San Jose and San Francisco seven days a week, with stops at most cities in between. During the AM peak period between 7:00 and 10:00, there are five northbound trains (two limited-stop trains and three local trains) and six southbound trains (three limited-stop trains and three local trains) serving the California Avenue station. During the PM peak period between 4:00 and 7:00, there are six northbound trains (three limited-stop trains and three local trains) and six southbound trains (three limited-stop trains and three local trains) serving the California Avenue station. Bicycles are permitted on Caltrain, and there are bicycle racks and bicycle lockers available at the California Avenue station. Item 2 Attachment D: TDM Plan     Packet Pg. 49     CaliforniaAvenueCaltrainStation 22 22 522 522 89 89 101 102 103101 102 103 104 104 104 22, SE 22, SE 22, 89, RP PM, SE DB1, 101, 102, 103, 104, RP AM 89, DB1, 104 22, 101, 102, 103 101, 102, 103 101, 102, 103 = Site Location LEGEND XXX 522 522 XXX XXX XXX = Express Bus Route = Frequent Bus Route = Rapid Bus Route = Stanford Marguerite Research Park Route = Stanford Marguerite Shopping Express Route = Dumbarton 1 Express Route = Nearby Bus Stop = Local Bus RouteXX XX 3265 El Camino Real Residential Development TDM Plan Figure 3 Existing Transit Services Item 2 Attachment D: TDM Plan     Packet Pg. 50     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 7 Table 2 Existing Transit Service Bicycle Facilities The bicycle facilities that exist within one-half mile of the project site (see Figure 4) include striped bike lanes (Class II bikeway) and shared bike routes/boulevards (Class III bikeway). Bike lanes are lanes on roadways designated for use by bicycles with special lane markings, pavement legends, and signage. Bike routes are signed bike routes where bicyclists share a travel lane with motorists. Striped bike lanes are present along the following street segments: Park Boulevard, north of Lambert Avenue Hansen Way, for the entire street Page Mill Road, east of Miranda Ave California Avenue, between Hanover Street and El Camino Real Bike routes are typically designated with signs and/or sharrows (shared-lane markings). Bike routes are appropriate for low-volume streets with slow travel speeds, especially those on which motorist volumes are low enough that passing maneuvers can use the full street width, on roadways with bicycle demand lanes due to right-of-way constraints. Bike routes are present along the following street segments, acc , the Mid-Peninsula Bicycle Map, and Google Earth: Item 2 Attachment D: TDM Plan     Packet Pg. 51     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 8 California Avenue, east of El Camino Real Margarita Avenue, for the entire street, and Park Boulevard, between Lambert Avenue and Margarita Avenue. Caltrans began construction of the bike lanes along El Camino Real between south of SR 237 and Sand Hill Road in Spring 2024. The project is expected to be completed by Fall 2025. Pedestrian Facilities A complete network of sidewalks is present along the streets in the vicinity of the project site, including El Camino Real, Portage Avenue, Hansen Way, and Lambert Avenue. Crosswalks with pedestrian signal heads are located at the signalized intersections in the project area, except on the south leg of the El Camino Real/Portage Avenue intersection. Overall, the existing network of sidewalks and crosswalks provides pedestrians with safe routes to transit services and other points of interest in the project vicinity. Item 2 Attachment D: TDM Plan     Packet Pg. 52     = Site Location LEGEND = Existing Bike Lanes (Class II Bikeway) = Existing Bike Routes (Class III Bikeway) = Future Class II or Class IV Bike Lane 3265 El Camino Real Residential Development TDM Plan Figure 4 Existing Bicycle Facilities Item 2 Attachment D: TDM Plan     Packet Pg. 53     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 0 3. TDM This chapter describes TDM measures that are proposed for the residential project. These TDM measures include planning and design measures related to the attributes of the site location, site design, on-site amenities, and TDM programs. The TDM programs, including services, incentives, and actions, will encourage residents to forego a personal vehicle, lessening the parking demand on site. Table 3 presents a summary of the TDM measures in this plan. An indication of who will have primary responsibility for implementing each measure is also shown on the table. The California Air Pollution Control Officers Association (CAPCOA) December 2021 report, Handbook for Analyzing Greenhouse Gas Emission Reductions, Assessing Climate Vulnerabilities, and Advancing Health and Equity quantifies the reduction of each TDM measure by vehicle miles traveled (VMT). For this report, it is assumed that the VMT reduction percentage equals the reduction in trip generation. 30 percent reduction in trip generation (see Table 3). TDM Administration and Promotion Transportation Coordinator The applicant will appoint a Transportation Coordinator who will be the primary contact with the City and will be responsible for implementing and managing the TDM plan. The Transportation Coordinator will be a point of contact for residents/tenants when TDM-related questions arise and will be responsible for ensuring that residents are aware of all transportation options and how to fully utilize the TDM plan. The Transportation Coordinator will provide the following services and functions to ensure the TDM plan runs smoothly: Provide transportation information brochures to new residents (see Appendix A for example. The official brochure will be determined in coordination with the City). Provide trip planning assistance and/or ride-matching assistance to residents who are considering an alternative mode. Manage resident travel surveys. The results will be used to determine whether the implemented TDM measures are effective and whether new TDM measures should be implemented. Item 2 Attachment D: TDM Plan     Packet Pg. 54     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 1 Online Transportation Kiosk This TDM plan includes access from their smart phones, their homes, or anywhere else. This online kiosk will be available on the project website. By allowing someone to have all the information about transportation alternatives and TDM programs available to them in a single online location, people will be more likely to refer to this information from home. The project developer or property manager will have responsibility for setting up and maintaining this online information center. This website will include the site-specific information about all the measures, services, and facilities discussed in this plan. In addition, this online information center will include: A summary of VTA, Caltrain, and nearby shuttle services and links to further information about their routes and schedules. Information about ride matching services (511.org and on-site ride matching) and the incentive programs available to carpools and vanpools. Information about services such as Uber, Lyft, and other on-demand transportation services. A local bikeways map and bicycling resources on 511.org. A link to the many other resources available in the Bay Area, such as Dadnab, the 511 Carpool Calculator, the 511 Transit Trip Planner, real-time traffic conditions, etc. Carshare services, such as Zipcar. The online transportation kiosk will be developed after construction and before occupancy by the property manager. Item 2 Attachment D: TDM Plan     Packet Pg. 55     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 2 Table 3 TDM Measures and Implementation Responsibilities Transportation Information Brochure The Transportation Coordinator will provide transportation information brochures to all new residents when they first occupy the building and ensure that residents are aware of the programs available to them. This brochure will include information about transit maps/schedules (VTA, Dumbarton Express, Stanford Marguerite Shuttle, and Caltrain), locations of bus stops and Caltrain station, ride matching Item 2 Attachment D: TDM Plan     Packet Pg. 56     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 3 programs (-to-peer matching apps, such as Scoop and Waze), , bike maps, and bicycle parking on-site. Also included in the brochure will be information regarding how to contact the Transportation Coordinator. Trip Planning Resources There are several free trip planning resources that residents may not be aware of. Information on these services will be included in the online kiosk for new residents. These include: 511 Transit Trip Planner. Online transit trip planning services are available to the greater San Francisco Bay Area through 511.org. Users enter their starting and ending points, and either the desired starting or ending trip time. The service can build an itinerary that best suit preferences for the fastest trip, fewest transfers, or least walking. Moovit. A public transit app within the greater San Francisco Bay Area. Users enter their preferences for the fastest trip, fewest transfers, or least walking. Palo Alto Transportation Management Association (PATMA) The applicant can join the privately funded and administered Palo Alto Transportation Management Association (PATMA). TMAs are associations of businesses, property owners, tenants, and cities that offer programs and services to give commuters alternatives to driving alone. The PATMA reduces traffic and parking demand by improving commuting through free Caltrain and bus passes for workers making less than $70,000 annually, $5 per day Bike Love rewards for biking to work, and subsidized after-work Lyft ride for those commuting less than 5 miles. These programs are offered to all employees within Palo Alto. Transit Elements Proximity to Transit Services The project is located within an easy walking distance (310 feet or 1-minute walk) from the nearby bus stops serving Route 22 and Stanford Shuttle Route SE and within 0.3 mile (about a 7-minute walk) from the remaining bus stops. The hope is that the tenants of the development will mostly be Palo Alto Unified School District (PAUSD) employees. With that in mind, Route 22 serves the PAUSD office and Palo Alto High School on El Camino Real, approximately 1.3 miles northwest of the development (8-12 minutes bus ride from the project site). In addition, there are 3 other district schools and/or district offices that are within 0.5 miles of the bus corridor along El Camino Real and 3 additional district schools and/or district offices that are within 2/3 mile of the bus corridor (see Figure 5). If a majority of tenants are PUSD employees, it is more likely that they would utilize the transit system and forego a personal vehicle. Express Routes 101, 102, 103, 104, and Stanford Shuttle Route RP provide access to the Stanford Research Park and Stanford University. These routes would be convenient for both people who work in the nearby area and for those who want to access the convenient commercial uses. Item 2 Attachment D: TDM Plan     Packet Pg. 57     Palo Alto Stanford Mountain View 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22, 522 22, 522 22, 522 22, 522 22, 522 22, 522 22, 522 22 22 22 22 22 22 22 22 22, 522 101 82 3265 El Camino Real Residential Development TDM Plan Figure 5 Palo Alto Unified School District Sites Harker Ave Channing Ave Palo Alto High School/ PAUSD Office Escondido Elementary School Gunn High School Fletcher Middle School Briones Elementary School Barron Park Elementary School Nixon ElementarySchool = School Location = Site Location = 1/2 Mile Zone: Bus to School LEGEND = Bus Stop Palo Alto High School/ PAUSD Office Escondido Elementary School Gunn High School Fletcher Middle School Briones Elementary School Barron Park Elementary School Nixon ElementarySchool = Frequent Bus Route 22 = Rapid Bus Route 522 Item 2 Attachment D: TDM Plan     Packet Pg. 58     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 5 Landlord Purchased Transit Passes Subsidized transit passes are an effective means of encouraging residents and employees to use transit rather than drive to work. Transit passes allow residents and employees to save money and avoid the stress of driving during commute periods. One element of this TDM plan is to provide residents with free transit passes (VTA SmartPass) to utilize public transit when commuting to and from the project site. These passes typically provide unlimited transit rides on local or regional transit providers for a low monthly fee; a fee that is lower than the individual cost to purchase a pass, since a bulk discount is given. With the VTA SmartPass program, the SmartPass is loaded on a Clipper smart card, allowing participants to also load fares from other transit agencies onto the card and use it across the San Francisco Bay Area. The SmartPass Institutional Portal allows transportation coordinators to administer the program and view usage reports. For developments with 1 2,999 participants, the SmartPass costs $90 per participant per year for all VTA-operated bus services except VTA express bus (2024 rate). Without the SmartPass program, the cost for an annual pass for local routes is $990 per year. With the VTA SmartPass program, the landlord pays a very low rate for 100% of its residents and employees, which gives all residents and employees a transit pass and may encourage some people to try transit who otherwise would not. Ride Matching Programs The Bay Area Carpool Program service provides an interactive, on-demand system that helps commuters find carpools, vanpools, or bicycle partners. This free car and vanpool ride-matching service helps commuters find others with similar routes and travel patterns with whom they may share a ride. Registered users are provided with a list of other commuters near their employment or residential ZIP code, along with the closest cross street, email, phone number, and hours they are available to commute to and from work. Participants are then able to select and contact others with whom they wish to commute. The service also provides a list of existing carpools and vanpools in their residential area that may have vacancies. Ride-matching assistance is also available through a number of peer-to-peer matching programs, such as Scoop and Waze Carpool, which utilize mobile apps to match commuters. These publicly available ride matching services benefit from a large database of commuters and may enable residents to locate people who may not live nearby or work on site but nevertheless share similar commute patterns. Bicycle Facilities Bicycle Parking Providing secure bicycle parking encourages bicycle commuting and reduces the need for a vehicle. The project will provide 55 long-term bike parking spaces to be covered and lockable. The long-term bicycle parking spaces will be located in the northeast corner of the site, accessible from El Camino Real and along the southern border of the site. The project will also provide 4 short-term bike parking spaces near the building entrance. Item 2 Attachment D: TDM Plan     Packet Pg. 59     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 6 Shared Electric Bicycles The project will include 5 shared electric bicycles for residents to use to shop at the nearby grocery stores along El Camino Real and California Avenue. The shared bicycles will be located next to the long-term bicycle parking spaces. The shared bicycles will be adequately maintained by the property. The bicycles will be replaced if they are no longer viable. The shared bikes will use a commercial bike sharing system (e.g., On Bike Share or similar) that allows for tenants to sign up using a mobile app, check out a bike, pay-as-you-go, and then return and lock. These systems track usage, location, and return. These systems also These systems have racks, locks, and GPS tracking to ensure that tenants avoid misuse via pay-per-use, lock the bikes while in use, and return the bikes when done using. The owner will charge a minimal hourly fee to deter abuse of the shared resource. Given the early stage, an exact price is uncertain but is expected to be less than $5 per hour (inflation adjusted over time). The system will use electronic smart locks mounted to the front of the bike. The smart locks are used to dock the bike to the rack. The smart locks use rechargeable batteries monitored by the software. The bike racks do not require any power or internet. Bicycle Resources As part of the information available in the online kiosk and bike cafe discussed above, resources useful to cyclists will be included. For example, the local bikeways map will be posted for easy reference. The following resources are available to bicycle commuters through 511.org. These resources will be Bicycle maps Bicycle safety tips Information about taking bikes on public transit Location and use of bike parking at transit stations Information on Bike to Work Day Links to bicycle organizations On-Site Amenities Package Room The project will provide a package area located next to the mailbox for easy access by the carriers and the residents. Sufficient package storage space enables residents to make on-line purchases conveniently, which could reduce vehicle ownership. Having goods delivered to residents reduces trips and the need for a vehicle as residents would not have to go off-site to obtain items. Item 2 Attachment D: TDM Plan     Packet Pg. 60     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 7 High-Bandwidth Internet Connection The project will provide high-bandwidth internet capability for residents. Wireless connectivity supports teleworking, which reduces off-site trips to work and the need for a vehicle. Unbundling of On-Site Residential Parking To encourage non-auto transportation methods and to reduce costs for residents, on-site residential parking will be unbundled from each living unit. Unbundled parking means separating the cost of parking from residential leases and allowing residents to choose whether to lease a parking space. This will allow residents without cars to rent a unit without having to pay for a parking spot. Parking spaces will be added to the leases only for tenants who desire parking. Unbundling of parking encourages residents to forego a second car or to have no car at all. In the project area, El Camino Real currently allows on-street parking. However, as previously stated, bike lanes will be installed along El Camino Real, with an expected completion in Fall 2025, which would remove on street parking near the project site. In addition, the Lambert Avenue cross street has overnight parking restrictions from 11 PM to 5 AM, which would discourage residents from parking their vehicles on the street. Item 2 Attachment D: TDM Plan     Packet Pg. 61     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 8 . TDM Monitoring The purpose of this TDM plan is to reduce the overall parking demand generated by the proposed residential building. The property manager/Transportation Coordinator will be required to submit to the City an annual TDM monitoring parking demand reduction. The initial TDM monitoring report for the project will be submitted two years after final occupancy. Subsequent reports will be prepared annually. Annual TDM monitoring reports will be prepared by a qualified third-party consultant. At a minimum, the first TDM monitoring report will be prepared by a professional transportation consultant. The property manager/Transportation Coordinator will coordinate with City staff for any additional reporting requirements. Annual resident surveys, driveway counts, and parking counts will be conducted to determine the mode split, trip generation, and parking demand among residents and whether the existing TDM measures are effective. The driveway counts will be conducted on a typical weekday (Tuesday, Wednesday, or Thursday) when schools are in session. The parking counts will occur at midnight on a typical weekday (Tuesday to Thursday), as most residents would be parked at home during that time. The survey will include questions to the residents around their vehicle parking locations and frequency of driving to work in order to determine the parking demand. An example is provided in Appendix B; however, the actual survey will be determined in coordination with the City. There is no required percentage of participation for the survey; however, monitoring reports typically strive for maximum participation. The annual resident survey must include a question to the residents about their vehicle parking locations in order to determine whether spillover parking is occurring. This will be assessed by comparing the parking count/parking demand and parking provided at the site. The goal is to ensure that the parking demand is less than or equal to the parking supply. Additional TDM measures will be necessary if spillover parking occurs. If the report indicates the project is not effective in reducing parking demand, the report will outline additional measures that must be adopted in the coming year to achieve the goal, along with an implementation schedule. The annual report to the City will also include a brief summary of the TDM measures that were in place during the preceding year, with an explanation of any changes or new programs. Additional TDM measures could include, but are not limited to, the following: Financial subsidies for car share membership for residents, and Subsidize rideshare trips by site residents. Item 2 Attachment D: TDM Plan     Packet Pg. 62     3265 El Camino Real Residential Development TDM Plan October 10, 2024 P a g e | 1 9 requirements. Item 2 Attachment D: TDM Plan     Packet Pg. 63     Appendix A 3265 El Camino Real Commuter Flier Example Item 2 Attachment D: TDM Plan     Packet Pg. 64     3265 El Camino Real Commuter Resources BICYCLE Secure bicycle storage in the garage Bicycle Resources Bike Love Program - $5 per day Bike to Work Bikes on Transit Palo Alto Bike Map Santa Clara County Bikeways Map San Mateo County Bike Map San Francisco Bay Trail Silicon Valley Bicycle Coalition SERVICES & INCENTIVES Free Guaranteed Ride Home program Free Lyft for Late-Night trips Commute Planning Bay Area Spare the Air Alert Notices CARPOOL & VANPOOL Carpool Savings Calculator Bay Area Carpool Program online carpool matching $500 monthly 511 Vanpool Group Subsidy $400 monthly VTA Vanpool Group Subsidy (combine 511 and VTA vanpool subsidies and receive a $900 monthly group benefit.) TRANSIT & SHUTTLES VTA Caltrain SamTrans Transit Planner Tool Free Transit Passes (income eligible) VTA Bus Routes Route 22 Express Route 101 Express Route 102 Express Route 103 Rapid Route 522 Additional Service Routes Stanford Marguerite SE Dumbarton Express DB Item 2 Attachment D: TDM Plan     Packet Pg. 65     Appendix B Residential Survey Example Item 2 Attachment D: TDM Plan     Packet Pg. 66     1. Do you own/lease a car? o Yes o No 2. Do you park on the property? o Yes o No 3. Are you able to always find parking on the property? o Yes o No 4. What method of transportation do you typically use to go to work/school? o Car o Bike/Walk o Public Transportation (Bus, Train, Light Rail, etc.) o Carpool/Vanpool o Ride-Share Services (Uber, Lyft, etc.) o o Other (Please Specify) 5. What method of transportation do you typically use to go to other points of interest (grocery, entertainment, etc)? o Car o Bike/Walk o Public Transportation (Bus, Train, Light Rail, etc.) o Carpool/Vanpool o Ride-Share Services (Uber, Lyft, etc.) o o Other (Please Specify) 6. Do you use the shared electric bikes provided by the property? o Yes o No If No, why not? Item 2 Attachment D: TDM Plan     Packet Pg. 67     7. Do you use the free transit pass provided by the property? o Yes o No o Unaware of the transit pass If No, why not? 8. Is there anything preventing you from taking public transportation to work/school? o I already take public transportation o I bike/walk to work/school o There are no public transportation options to/from my work/school o Public transportation takes too long o Other (Please Specify) 9. What would encourage you to use an alternative to driving alone? 10. Which of the transportation resources provided by the property are most helpful to you? Item 2 Attachment D: TDM Plan     Packet Pg. 68     Memorandum Date: October 29, 2024 To: Jason Matlof, Half Dome Capital, LLC From: Kai Ling Kuo, Jocelyn Lee Subject: Parking Garage Circulation and Queue for 3265 El Camino Real in Palo Alto, California Hexagon Transportation Consultants, Inc. has completed a review of the parking garage circulation for the proposed affordable housing project at 3265 El Camino Real in Palo Alto, California. The project would demolish the vacant building and construct 55 residential units in a 6-story building with 31 parking spaces (30 stacker parking spaces and 1 ADA parking space) on the ground level of the building. Vehicle access to the parking garage would be provided via a driveway/garage door on El Camino Real. The study evaluates whether passenger vehicles can access the parking spaces without maneuvering issues within the garage, specifically for the parking space located along the north edge of the site and the drive aisle. The queues were also evaluated to determine if it would have an effect on on-street and on-site circulation. -Per the Palo Alto Municipal Code, Section 18.54.070 Table 3, the City typically has a standard drive aisle of 25 feet for 90 degree parking with standard 8.5-foot wide stalls. The stacker parking spaces are 8.2 feet wide and 18 feet long. Therefore, the analysis is based on turning templates for a Honda Accord (16.5 feet long), which represent most mid-size and full-size passenger vehicles (14 to 17 feet long). While mid and full-sized vehicles can access parking spaces in all 8 parking columns, some columns will be easier than others. Specifically, tighter accessibility in the 7th and 8th columns mean that tenants assigned to those parking spaces will not be able to back their cars into the parking system in a reverse direction, and more turns will be required to enter the system to enter in the forward direction (see Figures 1 and 2). Consequently, the Owner/Developer will assign tenants with mid-sized vehicles to these (7th and 8th column) parking spaces to ensure that tenants with larger vehicles will have access to the spaces with a less restrictive turning radius (1st through 6th column). The project would provide a garage door at the garage entrance. Generally, adequate stacking space for one to two inbound vehicles (approximately 20 to 50 feet) should be provided between the sidewalk and any entry gates, on-site drive aisles, or on-site perpendicular parking spaces. This prevents vehicles from queuing onto the sidewalk or the street. The garage door to the parking garage is shown to be approximately 7 feet from the sidewalk and 14 feet from the curb. This would not provide enough room for one inbound vehicle. The garage door is expected to take 10 to 14 seconds to open. Therefore, residents accessing the parking garage would block the sidewalk briefly while waiting for the garage door to open. Although the inbound volume would be low (9 PM inbound trips during the peak hour), the project should install a speed garage door or keep the garage door open during the PM peak hours to ensure that the travel lane on El Camino Real is not blocked. On-site vehicle queuing for outbound vehicles could potentially occur due to the security gate, a combination of the inherent unpredictability of vehicles exiting the site, and the random occurrence Item 2 Attachment D: TDM Plan     Packet Pg. 69     3265 El Camino Real Parking Garage Circulation October 29, 2024 P a g e | 2 of gaps in traffic along El Camino Real. However, given the estimated 11 AM outbound trips during the peak hour at the driveway, which calculates to about one outbound trip every five minutes, the probability of two or more outbound vehicles exiting the site at the same time would be low. In addition, the parking stackers would have a 60- to 90-second delay between cars exiting and being delivered. Thus, the outbound vehicle queue is not expected to affect on-site circulation. Item 2 Attachment D: TDM Plan     Packet Pg. 70     Item 2 Attachment D: TDM Plan     Packet Pg. 71     Item 2 Attachment D: TDM Plan     Packet Pg. 72     Guiding Principles is/has: needs: 1 Within a pedestrian node (California Av., Barron-Ventura or Triangle at El Camino Way)N/A 2 A 12' sidewalk (curb face to building) with trees, planters and seating X 3 Built with the front wall (building face) located at the back of the sidewalk x 4 Outdoor seating and dining, where appropriate x 5 A minimum height of25 feet (2 and 3-story building) to reinforce the street's importance X 6 An entry or entries facing El Camino Real, so the building is oriented to the street X 7 On a street corner, incorporate special features to highlight building N/A 8 Facades that animate street: doors and windows, arcades, awnings, balconies, stairs X 9 Flat roofs and parapets to create cohesive streetscape X 10 Facades that have clearly expressed bases, bodies and roofs or parapets .X 11 Scale and presence proportional to the scale and importance of El Camino Real X 12 Adjacent to residential neighborhood, variations in scale, articulation, setbacks N/A Site Planning and Landscape Design Concepts is/has: needs: Node Area projects: 15 At least 75% of building face is at ECR setback line/build-to-line N/A 16 On a corner, building occupies 50% of side street frontage N/A Corridor Area projects (Cal Ventura, Hotel Area): 18 At least 50% of building face is at ECR setback line/build-to-line X 19 On a comer, building occupies 33% of side street frontage N/A Increased setbacks: (more than the build-to-line) 21 An increased setback that does not exceed 20 feet of the property frontage length N/A 22 Public amenities (wider sidewalk, outdoor seating or dining)X Curb cuts and parking lots 24 A minimized curb cut width X 25 An extension of sidewalk material and width across driveways X 26 Sharing driveway with adjoining property N/A 27 Using alley access or side street access to parking lot N/A 28 Parking lot no more than 50% of ECR frontage, no more than 120'x X Site does not share a driveway with adjoining lots Access is not provided to the site via an alley. Parking is provided inside building in garage Expanded sidewalk and short term bike parking provided in sidewalk Only one curb cut is provided on ECR Not located at a corner 100% of frontage is built to back of sidewalk Not located at a corner Built to front setback Proposed Project This checklist provides a summary of the South El Camino Real Design Guidelines in conjunction with the 1979 Council- adopted El Camino Real (ECR) Design Guidelines, and the proposed project's consistency. SOUTH EL CAMINO REAL DESIGN GUIDELINES Address/File #: 3265 El Camino Real [24PLN-00012] Proposed building is 79 feet tall Main entrance faces El Camino Real Not located at a corner The façade includes primary and secondary entries on El Camino Real to activate the street Comments Site is a corridor area 100% of frontage is built to back of sidewalk Existing street tree will remain; additional short term bike parking provided in furniture zone. Not feasible given narrowness of the site Site is a corridor area The proposal includes roof parapets that frames the building to El Camino Real The proposal incorporates all three elements into the design The proposed scale is consistent with what is expected along El Camino Real in context with the standards allowed under the El Camino Real Focus Area and NVCAP provisions The property isn't adjacent to a residential neighborhood Applicant will provide Item 2 Attachment E: South El Camino Design Guideline Compliance     Packet Pg. 73     Usable Open Space Amenities 30 Attractive and functional plazas, seating and activity areas X 31 Canopies and covered trellises X 32 Careful treatment of property edges and spaces between buildings X Seating and activity areas in the front of the property is not feasible given the narrowness of the site Seating and activity areas in the front of the property is not feasible given the narrowness of the site The edges and spaces between buildings have been treated to ensure that the massing does not overwhelm adjacent structures and that the quality of the design is consistent across all facades Item 2 Attachment E: South El Camino Design Guideline Compliance     Packet Pg. 74     Landscape and Hardscape 33 Extensive planting and the use of other landscape amenities to create “outdoor rooms”X Site Lighting 34 Emphasize pedestrian path and safety, minimize glare X 35 Use variety of fixtures that are integrated into buliding/landscape design X Alleys 37 Windows and doors oriented toward alley N/A 38 Service facilities screened with enclosures N/A 39 Durable, attractive garage doors, entry doors, windows N/A 40 Lighting directed to not impact adjacent properties N/A Building Design Concepts is/has: needs: 42 An articulated base, body and roof/parapet X 43 Building facade reinforces the street X 44 Facades parallel to right of ways X 45 Exceptions to front or side daylight plane requirements N/A 46 Design consistency on all facades X 47 An articulated facade rather than a merely decorative or false front X 49 Recessed entry arcades X Awnings 51 Spaces to gather or retreat x 52 Habitable space in front of parking X Windows 54 Inset/trimmed windows X 55 Display windows x 56 Transparent doors and windows along at least 75% of ground floor ECR facades x 57 Transparent windows along at least 50% of upper level ECR facades X Rooflines 59 Prominent cornices and rooflines that detract from architectural style X The expected use of the site would be an office where access would be limited. The ARB was previously open to creating pedestrian amenities, such as benches, rather than requiring other retail or retail-like uses on site to approve this application. Pedestrian scaled lighting is provided at the entry and walkways throughout the site The site is not serviced by an alley The existing street tree will remain. Additional landscaping is provided along the front within the landscape/furniture zone Lighting is provided at the entry on El Camino Real to encourage pedestrian use. Most lighting is provided on site and at the roof terrace to minimize glare The proposal incorprates this element into the design Does not abut residential uses which would require a daylight plane The design is cohesive on all facades of the building The front façade includes projecting bay windows to articulate the facade The site is not serviced by an alley The site is not serviced by an alley The site is not serviced by an alley The proposal incorporates all three elements into the design The proposed scale is consistent with what is expected along El Camino Real in context with the standards allowed under the El Camino Real Focus Area and NVCAP provisions Seating and activity areas in the front of the property is not feasible given the narrowness of the site Parking is provided inside building in garage The bay windows at the front façade have a clear and consistent trim pattern around them that is visually interesting and supports the architectural expression of the building. This is more appropriate for a commercial use whereas the building is 100% residential. The primary façade include windows which will introduce visibility into the building at a higher level than the ground floor The building does not have a prominent roofline that would detract from the architectural style The proposed residential building does not have a ground floor retail space. The ground floor will have windows to signal habitation towards the building Item 2 Attachment E: South El Camino Design Guideline Compliance     Packet Pg. 75     60 A flat roof and/or a roof form reflecting facade articulation X 61 Parapet hides rooftop mechanical equipment X Materials 63 Durable, high quality materials to convey integrity, permanence and durability X 64 Materials integral to facade and structure, not arbitrarily applied X The proposed roof line is subdued such that it allows the other articulations on the building to stand out with the design. Even though it is subdued, it is integrated well into the design to provide a clear top element to the structure. The section drawings indicate the the proposed parapet will hide the anticipated mechanical equipment for the structure. The proposed materials and integration into the design satisfy the City's high quality architectural review findings The varied materials and articulations on the building are well composed which results in a coherent and aesthetically pleasing design Item 2 Attachment E: South El Camino Design Guideline Compliance     Packet Pg. 76     Signage is/has: needs: 66 Sign colors limited as set forth in 1979 El Camino Real Design Guidelines N/A 67 Sign area limited to 2/3 of the maximum sign area per PAMC (1979 ECRDG)N/A 68 Integrated into building façade N/A 69 Individually formed letters (no sign cabinets)N/A 70 Window sign coverage no greater than 20% maximum N/A 71 No new pole signs N/A 72 Monument signage only when no feasibility for wall signs on building N/A 73 Wall wash lighting or halo lighting ("reverse pan channel letters")/backlighting of signs N/A 74 Colors that coordinate with building colors (no florescent or very bright colors)N/A Signage will be proposed in a future application. Item 2 Attachment E: South El Camino Design Guideline Compliance     Packet Pg. 77     From:Shaw Tachavirat To:Sauls, Garrett Subject:3265 El Camino Real Date:Wednesday, April 10, 2024 3:09:06 PM You don't often get email from stachavirat@gmail.com. Learn why this is important CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. Dear Mr. Sauls, I am writing on behalf of Cambert Holdco LLC and my business partners, Lykieng Tachavirat and Sam Tachavirat. Cambert Holdco LLC owns the commercial property in Palo Alto at 3295 El Camino Real, operated by Indo Restaurant. We have become aware of the rezoning proposed by our recent neighbor, Half Dome Capital LLC, to potentially develop 44 apartment units at 3265 El Camino Real, the 7,500 sf parcel to our southwest, at more than 5.8 times the allowed density. We are opposed to this project as proposed. With zero setback from two of our parcels, Half Dome's current design would be impossible to construct or maintain without entering our land or requiring an easement which we will not grant. Therefore, we ask that the plans be revised accordingly. We also note that we have not reviewed the proposed plans in detail and may have further future comments should this project move forward. More generally, we ask that the City consider honoring the Minimum Open Space and Maximum Site Coverage requirements to the extent possible, as we believe ignoring these important features is not the answer to increasing housing supply. Respectfully submitted, Shaw Tachavirat, Manager Cambert Holdco LLC Item 2 Attachment F: Public Comments     Packet Pg. 78     T R A C H T E N B E R G A R C H I T E C T S 2 4 2 1 F o u r t h S t r e e t B e r k e l e y , C A 9 4 7 1 0 p h o n e : 5 1 0 . 6 4 9 . 1 4 1 4 w w w . T r a c h t e n b e r g A r c h . c o m August 29, 2024 Planning Division City of Palo Alto 250 Hamilton Ave, 5th Floor Palo Alto, CA 94301 Project Description for 3265 El Camino Real This 100% affordable new multi-family housing project consists of a 6-story development with 55 dwelling units and ground level lobby and 31 parking spaces. First priority for all vacancies will be given to the educator members of the Palo Alto Educator Association (PAEA) and California School Employees Association (CSEA, Palo Alto Local Chapter #301) through existing partnership agreements. This project would provide a quality infill development on an empty and underutilized site, which is located on a major arterial street, El Camino Real, with close proximity to restaurants, shops, and transit located along both California Avenue and El Camino Real. It would also contribute much needed new housing to the city’s stock. The site is in a transitional zone between residential neighborhoods and commercial development - importantly, more than 500' distance to the nearest residentially zoned parcel. The project scale and housing use are appropriate for the site in this transitional zone, and the design of the project establishes an urban infill development appropriate for El Camino Real frontage. The design intent for the building is to have a contemporary appearance that exemplifies the current time and relates to the surrounding context along El Camino Real. Being an urban infill project with higher density will ensure the project is relevant with the future projects developing along this corridor. The scale and pattern of the window openings, the pop-out bay windows at the front facade, and Juliet balconies reinforce the residential design of the project. The material palette consists of traditional materials, like stucco and metal panels, in a warm neutral color scheme to complement the surrounding context. This application is submitted under the City's Planned Home Zoning (PHZ) process that motivates developers to offer community benefits in the form of minimum 20% affordable housing in exchange for exceptional entitlements granted by the City that would otherwise make the project economically nonviable. The project proposes to maximize community benefit at 100% affordability targeted for our critically important teacher community. The project is providing a PHZ weighted affordability rating of 75.3% according to Option #2 of the PHZ guidelines. Seventy-five percent is substantially higher than the City's minimum threshold of 20% weighted affordability, and results from 75% of units at Moderate Income (weighted at 0.6) plus 25% of units at Low Income (weighted at 1.2). Further, the principal/owner, Half Dome Capital LLC, has agreed to limit affordable rents for the Low Income units at 70% and the Moderate Income units at 110% of SCC AMI, instead of the traditional City standard of 80% and 120% of SCC AMI respectively. Item 2 Attachment G: Applicant's Project Description     Packet Pg. 79     First priority for all units will be provided via advanced notification to our partners at the PAUSD educator and classified employee unions, who will have 10 business days to provide a prioritized list of prospective applicants that will be screened and income-qualified by management (first priority will be given to PAEA members and then to CSEA members). If there are no prospective tenants on the wait list for housing at either of these organizations who qualify, then management will conduct public marketing to identify income-qualified applicants. If you have any questions or comments, please feel free to contact me at (510) 649-1414 x124. Sincerely, Isaiah Stackhouse, Principal TRACHTENBERG ARCHITECTS Item 2 Attachment G: Applicant's Project Description     Packet Pg. 80     Attachment H Project Plans Project plans are available to the public online. Hardcopies of the plans have been provided to Commission members. Directions to review Project plans online: 1. Go to: bit.ly/PApendingprojects 2. Scroll down to find “3265 El Camino Real” and click the address link 3. On this project specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Current- Planning/Projects/3265-El-Camino Item 2 Attachment H: Project Plans & Environmental Documents     Packet Pg. 81     Item No. 3. Page 1 of 7 Architectural Review Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 21, 2024 Report #: 2409-3512 TITLE PUBLIC HEARING / QUASI-JUDICIAL. 824 San Antonio Road [23PLN-00181]: Consideration of a Major Architectural Review to Allow the Construction of a New Four-Story Mixed-Use Building with 28 Dwelling Units and 2,948 Square Feet of Retail Space. Fifteen Units will be Independent Senior Living, 12 will be Assisted Senior Living, and One Owner’s Unit. On Site Amenities Include Common Outdoor Open Spaces, a Dining Facility, and Common Indoor Space. The Project Also Includes a Request for a Director’s Adjustment to Provide 23 Spaces Where 29 Spaces Would be Required as well as a Housing Inventive Program (HIP) Waiver to Allow for 56% Lot Coverage Where 50% is Required. Environmental Assessment: The Project is Being Evaluated for Consistency with the Previously Certified Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project Environmental Impact Report (SCH # 2019090070). Zoning District: CS (Commercial Services). RECOMMENDATION Staff recommends the Architectural Review Board (ARB) take the following action(s): 1. Consider the consistency evaluation of the project with the certified Housing Incentive Program (HIP) Expansion and 788 San Antonio Mixed Use Project Environmental Impact Report (Attachment G); and 2. Recommend approval of the Major Architectural Review application, Director’s Parking Adjustment, and Director’s HIP waiver of lot coverage to the Director of Planning and Development Services based on the findings in Attachment B and subject to the conditions of approval in Attachment C. EXECUTIVE SUMMARY The proposed Housing Incentive Program (HIP) project includes a new four-story mixed-use building with 28 dwelling units. Fifteen of the units will be independent senior living, and 12 will be assisted senior living, plus one owner’s unit. Although residential rental projects typically pay housing impact fees as an alternative to providing inclusionary units, the project has been Item 3 Staff Report     Packet Pg. 82     Item No. 3. Page 2 of 7 refined through the process and now proposes four on-site below market rate units at a rate affordable to moderate income (80-120% of area median income). The subject project was previously reviewed by the ARB. The December 21, 2023 ARB staff report includes background information, project analysis and evaluation to City codes and policies. The full report is available online.1 A copy of the report without prior attachments is available in Attachment F. The purpose of this report is to summarize key comments made by the ARB and detail the applicant’s response to those comments. The analysis section below builds upon the information contained in the earlier report and has been modified to reflect recent project changes. Staff finds that the proposed project is consistent with relevant plans, policies, and regulations and therefore recommends that the ARB recommend approval of the proposed project to the Director of Planning and Development Services. In accordance with the California Environmental Quality Act (CEQA) the City prepared an evaluation of consistency with the previously certified Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project Environmental Impact Report to ensure compliance. PROJECT DESCRIPTION The proposed Housing Incentive Program project includes a new four-story mixed-use building with 28 dwelling units. Fifteen of the units will be independent senior living, and twelve will be assisted senior living, plus one owner’s unit. Four units will be provided at Below Market Rate and rented at rates affordable to moderate income tenants (80-120% of Area Median Income). On site residential amenities include several common outdoor open spaces including a rooftop garden, dining facility, gym, and other indoor common space. The ground floor also has two retail spaces and a café space open to the public, for a total of 2,948 square feet of ground floor commercial space. The project provides twenty-three (23) parking spaces below-grade as well as one loading space at grade. This is a 20 percent reduction from the total required parking spaces. Therefore, the project also includes a proposed TDM plan. BACKGROUND On December 21, 2023, the ARB reviewed the project. A video recording of the Board’s meeting is available online.2 The Board’s comments and the applicant’s response are summarized in the following table. ARB Comments/Direction Applicant Response 1 The staff report for the December 21, 2023 Architectural Review Board hearing is available online at: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12846. 2 A video if the December 21, 2023 Architectural Review Board hearing is available online at: https://youtu.be/z74mIvVSJuw Item 3 Staff Report     Packet Pg. 83     Item No. 3. Page 3 of 7 ARB Comments/Direction Applicant Response Retail Preservation. The ARB asked if there were any options to reduce the required amount of retail/commercial space. The zoning ordinance requires that the project include at least 0.15:1 (2,912 square feet) of commercial space. Therefore, the retail/commercial space has been provided. Council has directed staff to explore reducing the required amount of retail/commercial space for Housing Inventory Sites; however, because this site is not a housing inventory site, no code changes are currently forthcoming to modify the requirements that would apply to this site. Security. Clarify the site security between the private/residential spaces and the public/shared spaces. The ARB’s concerns regarding security for residential spaces, particularly ground floor residential spaces, have been addressed by relocating the ground floor units to upper floors. There will be a frosted glass door between the public lobby and the shared/semi-public resident spaces including the “living room” and “dining room”. The other entrances to the residential spaces (upper floors) will be monitored by the Reception Desk. See sheets PA7.2-PA7.5. Relocate Units. Consider consolidating the units on the upper floors and providing community features on the ground floor. The dining room and one community room have been relocated to the ground floor, the 3rd and 4th floors continue to also have community amenities. All residential units have been relocated to the 2-4th floors, with the 2nd floor containing all of the Assisted Living units as well as an office for the Assisted Living staff. See sheets PA7.2- PA7.5. Front Façade. Simplify the front façade by reducing the visual segments from 3 to 2. This has been achieved by removing the metal fin material and using only the wood screen. See sheet PA5.1. Rear Façade. Consider removing the screen element from the rear façade. The screen element has been removed, though the projecting overhang element remains. Visual interest is also maintained by using vertical wood siding within the Item 3 Staff Report     Packet Pg. 84     Item No. 3. Page 4 of 7 ARB Comments/Direction Applicant Response overhang area. See sheet PA5.2 and PA10.3 Color. Consider a white color that is less bright/reflective than “Zurich White” The white paint color has been replaced with Sherwin Williams “Naturel” (LRV 54), see sheet PA10.4 (located at the end of the plan set, not between pages PA9.0 and PA11.1) Drop-Off Location. Consider if the drop-off location can be relocated further from the main entrance. The drop-off location is located directly adjacent to the driveway and cannot be relocated. The proposed location is safest, since it is located so close to the front entrance. Balconies. Widen balconies from 5 ft to 6 ft, in keeping with the code requirements for Open Space. This comment was incorporated by the architect. See the 6ft balcony dimension on sheet PA7.8. Front Setback. Consider the options for refuse pick up, transformer location, and other infrastructure, to reduce their visual impact on the front façade. Despite further consideration of design changes, the transformer, fire standpipe, trash pick-up zone, and other infrastructure cannot be moved. Bike Room. Expand access to ground floor bike storage. While it was not possible to change the location of the bike room, the door has been widened and will be equipped with an automatic door opener to improve access. The below grade garage bike room was also reduced in size, reducing the total number of bike spaces provided, though it still provides six more long-term spaces than required. ANALYSIS Overall, staff finds that the project is in conformance with all relevant plans, policies and regulations and therefore recommends that the ARB recommend approval of the proposed project. Applicant’s Response to ARB Comments The applicant has made thoughtful changes to the design of the project to thoroughly address the ARB’s comments. While the ARB’s comment to consider modifications within the front setback area have not been addressed, staff from various departments have met with the applicant extensively to evaluate possible alternatives to the design. While staff agrees that Item 3 Staff Report     Packet Pg. 85     Item No. 3. Page 5 of 7 modifications would be desirable, due to the site constraints, an improved design was not possible without significant redesign of the project. Minor changes are still under review to meet Water-Gas-Wastewater Utility requirements. Consistency with the Comprehensive Plan, Area Plans, and Guidelines3 As detailed in the previous staff report (Attachment F) the project site has a land use designation of Commercial Services. The proposed mixed-use development is consistent with this land use designation. Specifically, this project is located on San Antonio Road where mixed- use projects are anticipated. There is 2,948 square feet of commercial space, or 0.15 Floor Area Ratio (FAR), which is consistent with the allowable FAR under this land use designation as well as the required minimums set forth in the zoning. The project is consistent with the policies in the Comprehensive Plan and therefore fulfills the goals of the Comprehensive Plan as well. In particular, the Land Use Element and Housing Elements include Policy L-2.3 which encourages diverse housing types, including senior housing, as well as Policy 5.1, which encourages the creation of housing, especially for specific uses such as for seniors. A complete review of the project’s consistency with the Comprehensive Plan is included in the findings in Attachment B. Zoning Compliance4 Attachment D shows that the project meets the code requirements, as set forth in PAMC Section 18.16 or is otherwise requesting to deviate from the requirements in a manner consistent with the zoning ordinance. The project is proposed in accordance with the Housing Incentive Program standards set forth in PAMC Section 18.16.060(k), which allows for an increased floor area ratio of 2.0:1.0 and allows the director to waive lot coverage requirements. The project proposes a floor area ratio of 2.0:1.0 and 56% lot coverage where 50% lot coverage is allowed. Therefore. the project includes a request for a Director’s waiver to provide the additional lot coverage proposed, consistent with the allowances set forth for housing projects proposed within the San Antonio HIP area. The project plans currently show four units being provided at Below Market Rates, at the moderate income level. The City Council, through Ordinance No. 5623, established that reserving either 9% of the total units for Very Low Income households or 15% for Low Income households in a residential rental project shall be considered equivalent to the payment of housing impact fees. The affordability levels of the BMR units will need to be adjusted to reflect these standards. Context-Based Design Criteria This project has been proposed to comply with the context-based design criteria set forth in 3 The Palo Alto Comprehensive Plan is available online: http://www.cityofpaloalto.org/gov/topics/projects/landuse/compplan.asp 4 The Palo Alto Zoning Code is available online: http://www.amlegal.com/codes/client/palo-alto_ca Item 3 Staff Report     Packet Pg. 86     Item No. 3. Page 6 of 7 18.16.090 in-lieu of the objective design standards set forth in Chapter 18.24, as allowed pursuant to Chapter 18.24. Therefore, this project is subject to the Architectural Review process set forth in PAMC Section 18.76.020. The applicant states that this decision was made primarily due to the daylight plane and upper floor stepback requirements in the objective standards. The project is currently located adjacent to one-story commercial buildings, which would otherwise restrict the proposed design. Given the context of planned and anticipated redevelopment of this corridor in accordance with the existing housing incentive program, anticipated revisions to the housing incentive program in accordance with policies set forth in the Housing Element, and the preparation of a San Antonio Corridor Specific Plan, staff believes that the proposed design is appropriate to the site’s context. An analysis of the project’s consistency with the Context-based design criteria is included in Attachment E. Multi-Modal Access and Parking The project proposes 23 parking spaces where 29 parking spaces is required (22 parking spaces for the residential use and eight parking spaces for the retail use), which is a 20% reduction. The application therefore includes a request for a Director’s adjustment under Transportation and Parking Alternatives, as set forth in PAMC Section 18.52.050, which allows for a 20% reduction with an approved Transit Demand Management Plan (TDM) plan. A TDM plan has been provided and will be approved by the Office of Transportation prior to approval. Adequate long- term bicycle parking is located in the below grade garage, and short-term bike parking is at street level near the building entrance. The project has been designed to provide an eight-foot-wide pedestrian sidewalk and would not preclude a future bicycle path from being developed along this frontage. Although it would be desirable to obtain an easement along this frontage, similar to what was provided at the 800 San Antonio Road site, an easement is not required and is not proposed. FISCAL/RESOURCE IMPACT Processing of this application has no fiscal impact as applicants are responsible for staff and consultant costs through applicable fees through the deposit-based cost recovery program. This project is also subject to Development Impact Fees, currently estimated at $1,311,046.54 plus the Public Art fee. ENVIRONMENTAL REVIEW The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Specifically, an Evaluation of Consistency with the Housing Incentive Program Expansion and 788 San Antonio Environmental Impact Report (SCH# 2019090070) has been prepared and is included in Attachment G. The project is consistent with the EIR, and will incorporate all applicable mitigation measures. Item 3 Staff Report     Packet Pg. 87     Item No. 3. Page 7 of 7 PUBLIC NOTIFICATION, OUTREACH & COMMENTS The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on November 8, 2024, which is 13 days in advance of the meeting. Postcard mailing occurred on November 6, 2024, which is 15 days in advance of the meeting. Public Comments As of the writing of this report, no project-related, public comments were received. ALTERNATIVE ACTIONS In addition to the recommended action, the Architectural Review Board may: 1. Recommend approval with modified findings or conditions; 2. Continue the project to a date (un)certain; or 3. Recommend project denial based on revised findings. ATTACHMENTS Attachment A: Location Map Attachment B: Draft ARB Findings Attachment C: Draft Conditions of Approval Attachment D: Zoning Comparison Table Attachment E: Context Based Design Criteria Analysis Attachment F: First ARB Hearing Staff Report Attachment G: Project Plans and Environmental Report Author & Contact Information ARB Liaison & Contact Information5 Emily Kallas, AICP, Senior Planner Steven Switzer, Historic Preservation Planner (650) 617-3125 (650) 329-2321 Emily.Kallas@cityofpaloalto.org Steven.Switzer@cityofpaloalto.org 5 Emails may be sent directly to the ARB using the following address: arb@cityofpaloalto.org Item 3 Staff Report     Packet Pg. 88     127-15-046 5-050 -041 147-01- 147-01-112 147-01-102 147-01-113 147-01-104 147-01-101 127-15-005 127-15-004 147-03-065 147-03-064 147-03-040 147-03-039 147-03-043 147-03-038 147-03-042 147-03-041 SAN ANTONIO RO AD SAN ANTON EAST C 790 796 800 9 825 858-862 808- 814 799 97 5 21 5 801 941921 8 856 850 845 864 868 855 835 910 840 824 816 788 A CS This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Assessment Parcel Palo Alto Assessment Parcel Palo Alto Assessment Parcel Outside Palo Alto abc Road Centerline Small Text (TC) Curb Face (RF) Pavement Edge (RF) Address Label Points (AP) Current Features Districts 0' 73' Attachment ALocation Map824 San Antonio CITY OF PALO ALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Altoefoley2, 2022-09-06 10:41:35 (\\cc-maps\Encompass\Admin\Meta\View.mdb) Item 3 Attachment A: Location Map     Packet Pg. 89     6 0 1 2 ATTACHMENT B ARB FINDINGS FOR APPROVAL In order for the ARB to make a future recommendation of approval, the project must comply with the following Findings for Architectural Review as required in Chapter 18.76.020 of the PAMC. Finding #1: The design is consistent with applicable provisions of the Palo Alto Comprehensive Plan, Zoning Code, coordinated area plans (including compatibility requirements), and any relevant design guides. The project is consistent with Finding #1 because: In conformance with the following Comp Plan Goals and Policies, the project will include high quality design compatible with surrounding development. Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan The Comprehensive Plan land use designation for the site is Service Commercial. The project proposes a mixed-use project, including 28 multiple-family dwelling units and ground floor retail, consistent with this land use designation. Land Use Element Policy L-1.3 Infill development in the urban service area should be compatible with its surroundings and the overall scale and character of the city to ensure a compact, efficient development pattern. This project proposes to redevelop an existing commercial building into a mixed-use building with multi-family residential, independent living and assisted living, rental apartments serving seniors as well as providing approximately 2900 sf of ground floor retail. The project is located within a developed area of the city along the San Antonio corridor, consistent with this policy. Policy L-2.5 Support the creation of affordable housing units for middle to lower income level earners, such as City and school district employees, as feasible. This project includes 4 inclusionary below market rate units, consistent with this policy. Policy L-2.11 Encourage new development and redevelopment to incorporate greenery and natural features such as green rooftops, pocket parks, plazas and rain gardens. The proposed building includes balconies overlooking protected redwood trees, usable outdoor space behind the building, and a rooftop garden. Policy L-6.1 Promote high-quality design and site planning that is compatible with surrounding development and public spaces. The proposed mixed-use building is compatible within the context of other projects being developed in the HIP area, and meets the high- quality standards of the Architectural Review Board. It maintains the required special setback for the building along the San Antonio frontage. Policy L-6.7 Where possible, avoid abrupt changes in scale and density between residential Although the four-story building is proposed adjacent to existing one-story buildings, it is of an Item 3 Attachment B: Draft ARB Findings     Packet Pg. 90     6 0 1 2 and non-residential areas and between residential areas of different densities. appropriate scale for the HIP area on San Antonio Road. Policy T-1.19 Provide facilities that encourage and support bicycling and walking. The building includes sufficient short-and long- term bicycle parking consistent with the code requirements. Housing Element Policy 3.1 Support the redevelopment of suitable lands for mixed uses containing housing to encourage infill development The project redevelops and existing developed site with a mixed use development, consistent with this policy. The project is consistent with the zoning requirements for the CS zoning district including, height, floor area ratio, setbacks, and lot coverage. It complies with the Context-Based Design Standards applicable to the project. Finding #2: The project has a unified and coherent design, that: a. creates an internal sense of order and desirable environment for occupants, visitors, and the general community, b. preserves, respects and integrates existing natural features that contribute positively to the site and the historic character including historic resources of the area when relevant, c. is consistent with the context-based design criteria of the applicable zone district, d. provides harmonious transitions in scale, mass and character to adjacent land uses and land use designations, e. enhances living conditions on the site (if it includes residential uses) and in adjacent residential areas. The project is consistent with Finding #2 because: There is internal order between the pedestrian entries, car entry, retail space and residential space. There are separate, defined entrances for the residents and retail tenant. There is no historic character to preserve. The project is designed to incorporate existing mature redwoods into the design of the open space area. The proposed four-story building is consistent with the applicable context-based design criteria, and scale, mass, and character is consistent with prior and planned development along this corridor. Finding #3: The design is of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area. The project is consistent with Finding #3 because: The project incorporates a variety of materials, including rosewood-colored synthetic wood siding, natural-colored fiber cement panels, natural and dark brown painted plaster, and dark bronze framed windows. This palette is appropriate for the proposed mixed-use building, and will be durable. Finding #4: The design is functional, allowing for ease and safety of pedestrian and bicycle traffic and providing for elements that support the building’s necessary operations (e.g. convenient vehicle access to property and utilities, appropriate arrangement and amount of open space and integrated signage, if applicable, etc.). Item 3 Attachment B: Draft ARB Findings     Packet Pg. 91     6 0 1 2 The project is consistent with Finding #4 because: The design is functional. The car parking is provided below grade, with driveway access at the northern end of the project site. The bicycle parking is located at the ground level and in the below grade garage. As a Senior Living building, it is important that there is a loading space near the front entrance. The independent living tenants will have private balcony space, and all residents have access to communal open space in the side yard, rear yard, and rooftop garden. The primary entrances for the residential and the commercial spaces are well-defined with appropriate area available for signage. Finding #5: The landscape design complements and enhances the building design and its surroundings, is appropriate to the site’s functions, and utilizes to the extent practical, regional indigenous drought resistant plant material capable of providing desirable habitat that can be appropriately maintained. The project is consistent with Finding #5 because: The project is consistent with the finding in that the project provides landscaped area in the front, rear, side courtyard, and rooftop garden. The project will preserve two Redwood trees and plant four more 24- inch box trees in the rear yard. All plants proposed are low to moderate water use, and most are native or regionally adapted. Finding #6: The project incorporates design principles that achieve sustainability in areas related to energy efficiency, water conservation, building materials, landscaping, and site planning. The project is consistent with Finding #6 because: In accordance with the City’s Green Building Regulations, the building will satisfy the requirements for CALGreen Mandatory + Tier 2. The project also complies with the Model water efficiency landscape ordinance (MWELO). Item 3 Attachment B: Draft ARB Findings     Packet Pg. 92     6 0 6 9 Attachment C Draft Conditions of Approval PLANNING DIVISION 1. CONFORMANCE WITH PLANS. Construction and development shall conform to the approved plans entitled, "A Development For Rachelle Cagampan, LLC., San Antonio Senior Living Facility, 824 San Antonio Rd, Palo Alto, Ca 94303” uploaded to the Palo Alto Online Permitting Services Citizen Portal on October 29, 2024, as modified by these conditions of approval. 2. BUILDING PERMIT. Apply for a building permit and meet any and all conditions of the Planning, Fire, Public Works, and Building Departments. 3. BUILDING PERMIT PLAN SET. A copy of this cover letter and conditions of approval shall be printed on the second page of the plans submitted for building permit. Project plans submitted for Building permits shall incorporate the following changes: a. Conform with C3 requirements per other dept conditions 4. PROJECT MODIFICATIONS. All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification. It is the applicant’s responsibility to highlight any proposed changes to the project and to bring it to the project planner’s attention. 5. ENTITLEMENT EXPIRATION. The project approval shall be valid for a period of two years from the date of issuance of the entitlement. If within such one/two years period, the proposed use of the site or the construction of buildings has not commenced, the Planning entitlement shall expire. Application for a one year extension of this entitlement may be made prior to expiration. 6. MITIGATION MONITORING AND REPORTING PROGRAM. The Mitigation Monitoring and Reporting Program (MMRP) associated with the project and attached here as Exhibit A is incorporated by reference and all mitigation measures shall be implemented as described in said document. Prior to requesting issuance of any related demolition and/or construction permits, the applicant shall meet with the Project Planner to review and ensure compliance with the MMRP, subject to the satisfaction of the Director of Planning of Planning and Development Services. 7. LANDSCAPE PLAN. Plantings shall be installed in accordance with the approved plan set and shall be permanently maintained and replaced as necessary. 8. BASEMENT EXCAVATION. Any retaining wall required for basement excavation shall not prevent the planting and future growth of required landscaping. This shall be review by the Project Planner prior to issuance of a Building permit. 9. OPEN AIR LOUDSPEAKERS (AMPLIFIED MUSIC). In accordance with PAMC Section 9.12, no amplified music shall be used for producing sound in or upon any open area, to which the public has access, between the hours of 11:00pm and one hour after sunrise. 10. NOISE THRESHOLDS ON RESIDENTIAL PROPERTY. In accordance with PAMC Section 9.10.030, No person shall produce, suffer or allow to be produced by any machine, animal or device, or any combination of same, Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 93     6 0 6 9 on residential property, a noise level more than six dB above the local ambient at any point outside of the property plane. 11.NOISE REPORT AT BUILDING STAGE. At the time of building permit issuance for new construction or for installation of any such interior or exterior mechanical equipment, the applicant shall submit an acoustical analysis by an acoustical engineer demonstrating projected compliance with the Noise Ordinance. The analysis shall be based on acoustical readings, equipment specifications and any proposed sound reduction measures, such as equipment enclosures or insulation, which demonstrate a sufficient degree of sound attenuation to assure that the prescribed noise levels will not be exceeded. 12.NOISE REPORT PRIOR TO INSPECTION. Where the acoustical analysis projected noise levels at or within 5 dB less than the Noise Ordinance limits, the applicant shall demonstrate the installed equipment complies with the anticipated noise levels and the Noise Ordinance prior to final Planning inspection approval. 13. SIGN APPROVAL NEEDED. No signs are approved at this time. All signs shall conform to the requirements of Title 16.20 of the Palo Alto Municipal Code (Sign Code) and shall be subject to approval by the Director of Planning. 14. TRASH ROOM. The trash room shall be used solely for the temporary storage of refuse and recycling that is disposed on a regular basis and shall be closed and locked during non-business hours. 15. UTILITY LOCATIONS: In no case shall utilities be placed in a location that requires equipment and/or bollards to encroach into a required parking space. In no case shall a pipeline be placed within 10 feet of a proposed tree and/or tree designated to remain. 16. NESTING BIRD SURVEY. Per the City’s standard conditions, vegetation or tree removal shall be prohibited during the general avian nesting season (February 1 – August 31), if feasible. If nesting season avoidance is not feasible, the applicant shall retain a qualified biologist, as approved by the City of Palo Alto, to conduct a preconstruction nesting bird survey to determine the presence/absence, location, and activity status of any active nests on or adjacent to the project site no more than 14 days prior to scheduled vegetation clearance and/or demolition activities. If nesting birds are found to be present, a suitable buffer (typically a minimum buffer of 50 feet for passerines and a minimum buffer of 250 feet for raptors) as determined appropriate by the biologist, shall be established around such active nests and no construction shall be allowed within the buffer areas until a qualified biologist has determined that the nest is no longer active (i.e., the nestlings have fledged and are no longer reliant on the nest). A report documenting any data recovered during monitoring shall be prepared by a qualified biologist and submitted to the Director of Planning prior to final planning inspection. 17. UNANTICIPATED DISCOVERY OF BURIED ARCHAEOLOGICAL, PALEONTOLOGICAL, AND TRIBAL CULTURAL RESOURCES. No known archeological or paleontological resources are present on or within the immediate vicinity of the site. However, in the unlikely event that an archeological resource or paleontological resource is unearthed during ground disturbing activities, work in the immediate area must be halted and an archaeologist meeting the Secretary of the Interior’s Professional Qualifications Standards for archeology (National Park Service 1983) shall be contacted immediately to evaluate the find. If the find is Native American in origin, then a Native American representative must also be contacted to participate in the evaluation of the find. The qualified archaeologist, and, if applicable, the Native American representative, Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 94     6 0 6 9 shall examine the find and make recommendations regarding additional work necessary to evaluate the significance of the find and the appropriate treatment of the resource. Recommendations could include, but are not limited to, invasive or non-invasive testing, sampling, laboratory analysis, preservation in place, or data recovery. A report of findings documenting any data recovered during monitoring shall be prepared by a qualified archaeologist and submitted to the Director of Planning prior to final planning inspection. 18. BELOW MARKET RATE (BMR) HOUSING. A Density Bonus Developer and Regulatory Agreement in a form acceptable to the City Attorney for the four (4) BMR units shall be executed and recorded prior to building permit issuance. In addition, the payment for the 0.2 fractional unit shall be paid to the Residential Housing Fund prior to issuance of any building permits for the project; provided, however, that prior to issuance of the first building permit for the project, the applicant may elect to provide one additional inclusionary unit instead of paying the fractional in lieu payment (PAMC Section 16.65.060). All BMR units constructed under this condition shall be in conformance with the City’s BMR Program rules and regulations. Failure to comply with the timing of this condition and any adopted BMR Program rules and regulations shall not waive its later enforcement. 19. ESTIMATED IMPACT FEE: Development Impact Fees, currently estimated in the amount of $1,311,046.54 plus the applicable public art fee, per PAMC 16.61.040, shall be paid prior to the issuance of the related building permit. 20. REQUIRED PUBLIC ART. In conformance with PAMC 16.61, and to the satisfaction of the Public Art Commission, the property owner and/or applicant shall select an artist and received final approval of the art plan, or pay the in-lieu fee equivalent to 1% of the estimated construction valuation, prior to obtaining a Building permit. All required artwork shall be installed as approved by the Public Art Commission and verified by Public Art staff prior to release of the final Use and Occupancy permit. 21. IMPACT FEE 90-DAY PROTEST PERIOD. California Government Code Section 66020 provides that a project applicant who desires to protest the fees, dedications, reservations, or other exactions imposed on a development project must initiate the protest at the time the development project is approved or conditionally approved or within ninety (90) days after the date that fees, dedications, reservations or exactions are imposed on the Project. Additionally, procedural requirements for protesting these development fees, dedications, reservations and exactions are set forth in Government Code Section 66020. IF YOU FAIL TO INITIATE A PROTEST WITHIN THE 90-DAY PERIOD OR FOLLOW THE PROTEST PROCEDURES DESCRIBED IN GOVERNMENT CODE SECTION 66020, YOU WILL BE BARRED FROM CHALLENGING THE VALIDITY OR REASONABLENESS OF THE FEES, DEDICATIONS, RESERVATIONS, AND EXACTIONS. If these requirements constitute fees, taxes, assessments, dedications, reservations, or other exactions as specified in Government Code Sections 66020(a) or 66021, this is to provide notification that, as of the date of this notice, the 90-day period has begun in which you may protest these requirements. This matter is subject to the California Code of Civil Procedures (CCP) Section 1094.5; the time by which judicial review must be sought is governed by CCP Section 1094.6. 22. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 95     6 0 6 9 23. FINAL INSPECTION. A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning, including but not limited to; materials, landscaping and hard surface locations. Contact your Project Planner, Emily Kallas at emily.kallas@cityofpaloalto.org to schedule this inspection. BUILDING DIVISION 24. At time of building permit, the following items shall be provided: a. Parking spaces including accessible and EV parking shall comply with CBC 11B, 11A, and CALGreen as amended by PAMC b. Perimeter exterior walls and openings shall comply with Egress Court and opening protection requirements (CBC 705, 1029). c. Occupied roof code analysis in compliance with section CBC 503.1.4 and 1511. d. Soil report e. Structural plans, details, and calculations f. Green building compliance in accordance the the 2022 CA Green Building Standard Code as amended by the City (refer to PAMC) g. T24 Energy compliance in accordance to 2022 CA Energy Code as amended bye the City (refer to PAMC) h. Building life safety and fire code analyses for new construction 25. Refer to this website below for additional building permit submittal requirements. Contact the building department for any questions. https://www.cityofpaloalto.org/files/assets/public/v/3/development-services/building- division/checklists/simplified/c1-new-comm-shell-checklist-07062023.pdf TRANSPORTATION 26. BUILDING PLANS. Building permit plans shall be submitted for the office of Transportation’s review. 27. STAGING. The designated trash staging and loading area shall remain limited to use for refuse service only and by senior residents, respectively, preventing interference from general service vehicles or non- resident use, to ensure accessibility and safety for residents. 28. DIRECTOR’S PARKING ADJUSTMENT. The proposal includes a request for a director’s adjustment to the minimum parking requirement for the site of 29 spaces. The proposal would result in the net loss of six (6) parking spaces, which would provide a total of 23 remaining spaces constituting 80% of the requirement. In accordance with PAMC 18.42.050, a Director’s Adjustment of 20% of the total requirement is approved provided a final Transportation Demand Management Plan is provided and approved as further described in Condition of Approval #28. 29. TDM PROGRAM AND ANNUAL REPORTING REQUIREMENT: The applicant shall abide by the Transportation Demand Management (TDM) plan, entitled “824 San Antonio Road Transportation Demand Management Plan”, to the satisfaction of the Chief Transportation Official. The TDM plan includes measures and programs to achieve a reduction in single-occupancy vehicle trips to the site by a minimum of 20%, in conformance with the City’s Comprehensive Plan. The TDM plan includes an annual monitoring plan to document mode split and trips to the project site. The TDM annual report shall be Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 96     6 0 6 9 submitted to the Chief Transportation Official. Should the Owner fail to meet the established targets and goals of the TDM Plan, the director may require program modifications and may impose administrative penalties if identified deficiencies are not addressed within six months. Projects that do not achieve the required reduction may be subject to daily penalties as set forth in the City’s fee schedule. PUBLIC WORKS ZERO WASTE 30. Trash enclosure can only be used to temporarily store refuse (garbage, recycling, and compost) and not for other storage. 31. The common restrooms, The following comments below are part of the Palo Alto Municipality Code. If your scope of work includes internal and external bins then cut-sheets for the color-coded internal and external containers, related color-coded millwork, and it’s colored signage must be included in the building plans prior to receiving approval from Zero Waste. All indoor and outdoor common spaces are required to comply with the following: As per Palo Alto Municipal Code 5.20.108 the site is required to have color-coded refuse containers, related color-coded millwork, and colored signage. The three refuse containers shall include recycle (blue container), compost (green container), and garbage (black container). Applicant shall present on the plan the locations and quantity of both (any) internal and external refuse containers, it’s millwork, along with the signage. However, for the copy/ mail area must have either a recycle bin only or all three refuse receptacles (green compost, blue recycle, and black landfill container). Please refer to PAMC 5.20.108 and the Internal Container Guide. Examples of appropriate signage can be found in the Managing Zero Waste at Your Business Guide. Electronic copies of these signage can be found on the Zero Waste Palo Alto’s website, https://www.cityofpaloalto.org/Departments/Public-Works/Zero-Waste/What-Goes- Where/Toolkit#section-2 and hard copies can be requested from the waste hauler, Greenwaste of Palo Alto, (650) 493-4894. PUBLIC WORKS ENGINEERING 32. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link: https://www.cityofpaloalto.org/Departments/Public-Works/Engineering-Services/Forms-and-Permits 33. STREETWORK PERMIT: The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements. 34. GRADING AND EXCAVATION PERMIT: A Grading Permit is required per PAMC Chapter 16.28. The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. Add the following note: “THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM. OTHER BUILDING AND UTILITY IMPROVEMENTS ARE SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.” 35. CIVIL ENGINEER CERTIFICATION: Upon completion of the rough grading work and at the final completion of the work, applicant shall provide an as-graded grading plan prepared by the civil engineer that includes original ground surface elevations, as-graded ground surface elevations, lot drainage patterns Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 97     6 0 6 9 and locations and elevations of all surface and subsurface drainage facilities. The civil engineer shall certify that the work was done in accordance with the final approved grading plan. 36. SHORING & TIEBACKS: Provide a shoring plan showing the existing utilities (if needed), to clearly indicate how the new structures will be constructed while protecting the existing utilities (if any). If tiebacks are proposed they shall not extend onto adjacent private property, existing easements or into the City’s right-of-way without having first obtained written permission from the private property owners and/or an encroachment permit from Public Works. 37. GEOTECHNICAL ENGINEER STATEMENT: The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS BEEN REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”. 38. CONSTRUCTION DEWATERING: This project requires a dewatering permit during construction due to the groundwater level relative to the depth of excavation. a. This project is within / near a contaminated groundwater plume. Therefore, this project must follow exclusionary dewatering methods and utilize a secant shoring wall system (or similar). 39. ENCROACHMENT PERMIT: Prior to any work in the public right-of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right-of-way.C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide preliminary certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11. 40. LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors’ parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. NOTE: Some items/tasks on the logistics plan may require an encroachment permit. 41. STORMWATER POLLUTION PREVENTION: All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet. 42. C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11. Submit the following: a. Provide a stamped and signed C.3 data form (April 2024 version) from SCVURPPP. https://scvurppp.org/2024/09/19/provision-c-3-data-form-2024/ b. For C3 compliance for public right of way, implement changes to plans based on 10/21/24 meeting with Public Works staff, Brad Hunt and Ahmad Mokhtar. c. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11. 43. C.3 STORMWATER AGREEMENT: The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution prevention Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 98     6 0 6 9 measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit final. 44. C.3 FINAL THIRD PARTY CERTIFICATION PRIOR TO OCCUPANCY: Within 45 days of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third-party reviewer shall submit to the City a certification verifying that all the permanent storm water pollution prevention measures were installed in accordance with the approved plans. 45. PAVEMENT RESTORATION: The applicant shall restore the pavement along the entire project frontage, curb-to-curb, by performing a 3.5” grind and overlay from the lip of gutter to the first lane striping. The exact restoration limits will be determined once the resulting road condition is known following completion of heavy construction activities and utility lateral installations, at minimum the extent will be the project frontage. 46. IMPERVIOUS SURFACE AREA: The project will be creating or replacing 500 square feet or more of impervious surface. Accordingly, the applicant shall provide calculations of the existing and proposed impervious surface areas with the building permit application. The Impervious Area Worksheet for Land Developments form and instructions are available at the Development Center or on our website. To determine the impervious surface area that is being disturbed, provide the quantity on the site plan. 47. EXISTING EASEMENTS: Provide documentation showing approval from the entities affected by the onsite easements to verify that the work within said easements is permitted. 48. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (STORM DRAIN LOGO): The applicant is required to paint “No Dumping/Flows to Matadero Creek” in blue on a white background adjacent to all onsite storm drain inlets. The name of the creek to which the proposed development drains can be obtained from Public Works Engineering. Stencils of the logo are available from the Public Works Environmental Compliance Division, which may be contacted at (650) 329-2598. Include the instruction to paint the logos on the construction grading and drainage plan. URBAN FORESTRY 49. The tree replacement value must be quantified by the canopy spread of each removal. See link and page 44 of the tree technical manual for replacement ratios: https://www.cityofpaloalto.org/files/assets/public/v/1/public-works/tree-section/ufmp/tree-technical- manual/cover-corecombined_cpa_ttm-2016-final-copy.pdf 50. In-lieu fees for the removal of the existing trees, estimated at $18,000 based on the values in the Arborist Report, are due prior to Building Permit Issuance. 51. A tree disposition table and planting plan must be included in the building permit to attain urban forestry approval. 52. New tree plantings must be shown in a planting schedule which includes the quantity, box size (24" box or greater) and species which must be drought tolerant and at least 50% native. WATERSHED PROTECTION 53. Update SWTP to treat City ROW per 10/21/24 meeting with City staff to meet C.3 requirements. Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 99     6 0 6 9 54. Planting Diagram note needs to state the following" “Place 3 inches of composted, non-floatable mulch in areas between stormwater plantings and side slopes. For guidance on the mulch, refer to the C.3 Stormwater Handbook Chapter 6.1, page 6-5 under “Vegetation.” ELECTRICAL UTILITIES 55. This electric service project requires an upgrade to the electric distribution system. Applicant is responsible for the upgrades and cost of the service connection. Applicant is responsible for all substructure, do not begin work until estimate has been finalized. Project to be estimated. Advanced engineering fees to be mailed to the applicant. Upon approval of the full building permit, our estimation team will send out an advance fee to the billing email on the utility service application. Once the advance fee is paid, they will start preparing the final estimate for utility work that needs to be done. Please allow 8-10 weeks for this estimation package and final fee after advance fee payment. Once final fees have been paid, the estimator assigned to the project will release the job to our operations crew and furnish an applicant copy of the estimation package. The estimator will follow up with further instructions regarding power disconnection and inspections, this information can also be found in the utility service application packet. Your project will not be queued for estimation until advance fees are cleared, it is the responsibility of the applicant to ensure timely payment. WATER-GAS-WASTEWATER UTILITIES 56. The applicant shall submit a completed water-gas-wastewater service connection application - load sheet for the City of Palo Alto Utilities. The applicant must provide all the information requested for utility service demands (water in fixture units/g.p.m., fire in g.p.m., and sewer in fixture units/g.p.d.). The applicant shall provide the new loads and the combined/total loads. Show on the plans by adding a text note: THIS IS AN “ALL-ELECTRIC” BUILDING PROJECT NO NEW GAS SERVICE OR GAS HOOKUPS WILL BE INSTALLED. 57. The applicant shall submit improvement plans for utility construction. The plans must show the size and location of all underground utilities within the development and the public right of way including meters, backflow preventers, fire service requirements, sewer mains, sewer cleanouts, sewer lift stations, and any other required utilities. Plans for new wastewater laterals and mains need to include new wastewater pipe profiles showing existing potentially conflicting utilities, especially storm drain pipes, and electric and communication duct banks. Existing duct banks need to be daylighted by potholing to the bottom of the duct bank to verify the cross section prior to plan approval and starting lateral installation. Plans for new storm drain mains and laterals need to include profiles showing existing potential conflicts with sewer, water, and gas. 58. The applicant must show on the site plan the existence of any auxiliary water supply, (i.e. water well, gray water, recycled water, rain catchment, water storage tank, etc.). 59. The applicant shall be responsible for installing and upgrading the existing utility mains and/or services, laterals as necessary to handle anticipated peak loads. This responsibility includes all costs associated with the design and construction for the installation/upgrade of the utility mains and/or services/laterals. 60. An approved reduced pressure principle assembly (RPPA backflow preventer device) is required for all existing and new water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPPA shall be installed on the Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 100     6 0 6 9 owner's property and directly behind the water meter within 5 feet of the property line. RPPA’s for domestic service shall be lead free. Show the location of the RPPA on the plans. 61. An approved reduced pressure detector assembly (RPDA backflow preventer device, STD. WD-12A or STD. WD-12B) is required for all existing and new fire water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPDA shall be installed on the owner's property and directly behind the City’s fire service, within 5’ (feet) of the property line or City Right of Way. 62. All backflow preventer devices shall be approved by the WGW engineering division. Inspection by the city inspector is required for the supply pipe between the meter and the assembly. 63. The applicant shall pay the capacity fees and connection fees associated with new utility service/s or added demand on existing services. The approved relocation of services, meters, hydrants, or other facilities will be performed at the cost of the person/entity requesting the relocation. 64. A new water service line installation for fire system usage is required. Show the location of the new water service on the plans. The applicant shall provide the engineering department with a copy of the plans for the fire system including all fire department's requirements. 65. Each parcel shall have its own water service and sewer lateral connection shown on the plans. 66. A new sewer lateral is required, and a profile of the sewer lateral is required showing any possible conflicts with electric/communications duct banks or other utilities. 67. All existing water, and gas. and wastewater services/laterals that will not be reused shall be abandoned at the main per the latest WGW utilities standards. 68. Utility vaults, transformers, utility cabinets, concrete bases, or other structures cannot be placed over existing water, gas, or wastewater mains/services. Maintain 1’ horizontal clear separation from the vault/cabinet/concrete base to existing utilities as found in the field. If there is a conflict with existing utilities, Cabinets/vaults/bases shall be relocated from the plan location as needed to meet field conditions. Trees may not be planted within 10 feet of existing water, gas, and wastewater mains/laterals/water services/or meters. New water or wastewater services/laterals/meters may not be installed within 10’ of existing trees. Maintain 10’ between new trees and new water and wastewater services/laterals/meters. 69. The applicant shall provide to the WGW Utility Engineering department a copy of the plans for the fire system including all fire department's requirements prior to the actual service installation. 70. All utility installations shall be in accordance with the City of Palo Alto utility standards for water, gas, & wastewater. 71.AFFORDABLE HOUSING REQUIREMENT (RENTAL PROJECT): This project is subject to the affordable housing requirements set forth in Section 16.65.040 of the Palo Alto Municipal Code. As such, unless the mixed use, nonresidential or residential rental project is exempt under Section 16.65.025 or an alternative is approved as described in Section 16.65.080, all mixed use, nonresidential and residential rental projects shall pay housing impact fees as specified in Section 16.65.060 to mitigate the projects' Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 101     6 0 6 9 impacts on the need for affordable housing. This fee will be collected along with other required development impacts fees. 72.AFFORDABLE HOUSING PLAN AND AGREEMENT. The applicant shall prepare an affordable housing plan. An affordable housing agreement, reviewed and approved by the City of Palo Alto, shall be recorded prior to the approval of any final or parcel map or building permit for the development project (PAMC 16.65.090). Item 3 Attachment C: Draft Conditions of Approval     Packet Pg. 102     ATTACHMENT D ZONING COMPARISON TABLE 824 San Antonio Road, 23PLN-00181 Table 1: COMPARISON WITH CHAPTER 18.16 (CS DISTRICT) Mixed Use and Residential Development Standards Regulation Required Existing Proposed Minimum Site Area, width and depth None 19,412 sf (net) 21,780 sf (gross) 19,412 sf (net) 21,780 sf (gross) Minimum Front Yard 24 feet along San Antonio Road. 0-10 feet to create an 8-12 foot effective sidewalk width (1), (2), (8) Approximately 24 ft setback with existing 5ft sidewalk width, 24 ft front setback, proposed 8ft sidewalk width Rear Yard 10 ft for residential portion; no requirement for commercial portion Approximately 100 ft (varies) Varies, greater than 20 ft. Interior Side Yard None Approximately 5 left Approximately 20 right 5 ft left and right Street Side Yard None N/A N/A Min. yard for lot lines abutting or opposite residential districts or residential PC districts 10 feet (2)N/A N/A Build-to-lines 50% of frontage built to setback Approximately 100% built at setback Approximately 40% of upper floor built at setback Special Setback 24 feet – see Chapter 20.08 & zoning maps Approximately 24 ft Approximately 24 ft Max. Site Coverage 50%Approximately 24% Approximately 5,218 sf 56% (10,900 sf) Max. Building Height 50 ft 45 ft 49 ft 5 in Max. Floor Area Ratio (FAR) with HIP Total 2.0:1 (38,824 sf) 0.4:1 for nonresidential 1.6:1 for residential Approximately 40% Approximately 8,787 sf Total 2.0:1 (38,646 sf) 2,948 sf non- residential 35,987 residential Minimum Mixed Use Ground Floor Commercial .15:1, 2,912 sf N/A 2,948 sf Usable Open Space (Private and/or Common)150 sf per unit N/A Approximately 300 sf per unit Daylight Plane for lot lines abutting one or more residential zone districts other than an RM-40 or PC Zone N/A (6)N/A N/A Item 3 Attachment D: Zoning Consistency Analysis     Packet Pg. 103     Table 2: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking and Loading) Type Required Proposed Vehicle Parking – Senior Housing .75 per unit – 21 spaces 2 spaces for owner’s unit (2 bedrooms) 23 spaces 17 spaces provided with TDM Vehicle Parking – Retail First 1,500 sf exempt, 1 per 200 sf 8 spaces 4 spaces provided Vehicle Parking Total 31 spaces required 23 spaces provided with TDM plan Bicycle Parking - Residential 1 LT space per unit, 1 ST guest space per 10 units 28 LT and 3 ST Bicycle Parking – Non- Residential 1 per 2,000 sf (20% LT, 80% ST) 2 LT and 2 ST 38 LT and 6 ST (not currently allocated by use) Loading Space (1)1 Loading space for senior facilities where meals are provided and/or convalescent facilities (10,000-99,999 sf) 1 space provided (1) No parking or loading space, whether required or optional, shall be located in the first 10 feet adjoining the street property line of any required yard. Item 3 Attachment D: Zoning Consistency Analysis     Packet Pg. 104     6 0 0 9 Attachment E: Context-Based Design Criteria Consistency 824 San Antonio 23PLN-00181 Pursuant to PAMC 18.16.090(b), the following context-based design considerations and findings are applicable to this project. These context-based design criteria are intended to provide additional standards to be used in the design and evaluation of development in a commercial district. The purpose is to encourage development in a commercial district to be responsible to its context and compatibility with adjacent development as well as to promote the establishment of pedestrian oriented design. Complete code language for the commercial context-based design criteria can be found online at https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-78138. 1. Pedestrian and Bicycle Environment Project Consistency The design of new projects shall promote pedestrian walkability, a bicycle friendly environment, and connectivity through design elements This finding can be made in the affirmative in that the project will provide new short-term and long-term bike racks to comply with the code. The entrances to the building are recessed and covered. The ground floor includes storefront windows for visibility and access. The vehicle access is located on the northern side of the site, into the underground garage. The streetscape includes a bench for senior who may be waiting for a ride, though the majority of the front setback is dedicated to required infrastructure items. The front setback landscaping potential is constrained by the required transformer, standpipes, trash staging area, and on-site loading space. However, overall the project is consistent with this criterion. 2. Street Building Facades Street facades shall be designed to provide a strong relationship with the sidewalk and the street (s), to create an environment that supports and encourages pedestrian activity through design elements The entrances are easily identifiable from the street. The façade includes overhangs and plate heights that are appropriate to a pedestrian scale. The shared residential and commercial lobby space creates a street presence that is not inwardly oriented. The upper floors are not setback, but this is not necessary in the neighborhood context. Overall the project is consistent with this criterion. 3. Massing and Setbacks Buildings shall be designed to minimize massing and conform to proper setbacks The proposed design includes façade articulation on all sides of the building and has been designed to accommodate the preservation of two existing redwood trees in the side yard, incorporating them into the open space design. The building respects the required 24 ft special setback along San Antonio. The proposed 5-ft side setbacks meet fire code requirements. There is adequate usable open space in the rear yard as well. The project is consistent with this criterion. 4. Low Density Residential Transitions Where new projects are built abutting existing lower scale residential development, care shall be taken to respect the scale and privacy of neighboring properties This project is not adjacent to low-density residential development. Item 3 Attachment E: Context based Design Criteria     Packet Pg. 105     6 0 0 9 5. Project Open Space Private and public open space shall be provided so that it is usable for the residents and visitors of the site Each independent living unit has a balcony that is at least 60 sf. The assisted living units do not for safety, however the second floor has a shared 1,441 sf courtyard for these residents. The project also includes a smaller 380 sf third floor balcony and 1,188 sf rooftop garden. The rooftop garden meets code requirements and is contextually appropriate in this location. The project also includes approximately 1,550 sf of usable common open space in the rear yard and 1,500 sf of public open space in the front, though this area is not counted as “usable”. The project is consistent with this criterion. 6. Parking Design Parking shall be accommodated but shall not be allowed to overwhelm the character of the project or detract from the pedestrian environment The proposed parking is located below grade and will serve the residential and commercial users. The proposed driveway is the minimum required 20 ft wide. There is one parking spot proposed at grade to serve the seniors who are unable to drive and may get picked up from their residence. 7. Large Multi-Acre Sites Large sites (over one acre) shall be designed so that street, block, and building patterns are consistent with those of the surrounding neighborhood This property is less than one acre. 8. Sustainability and Green Building Design Project design and materials to achieve sustainability and green building design should be incorporated into the project This finding can be made in the affirmative in that the project is subject to the California Green Building Code (CalGreen, Tier 2) and includes a variety of sustainable elements. The project will be subject to the most recently adopted building code standards. Item 3 Attachment E: Context based Design Criteria     Packet Pg. 106     Item No. 2. Page 1 of 8 Architectural Review Board Staff Report From: Jonathan Lait, Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: December 21, 2023 Report #: 2311-2196 TITLE PUBLIC HEARING / QUASI-JUDICIAL. 824 San Antonio Road [23PLN-00181]: Consideration of a Major Architectural Review to Allow the Construction of a New four-story mixed-use building with 28 dwelling units and 2,694 sf of retail space. Fifteen units will be independent senior living, twelve will be assisted senior living, and one owner’s unit. On site amenities include two common outdoor open spaces, a dining facility, and common indoor space. Environmental Assessment: The Project is Being Evaluated for Consistency with the Previously Certified Housing Incentive Program Expansion and 788 San Antonio Mixed Use Project Environmental Impact Report (SCH # 2019090070). Zoning District: CS (Commercial Services). For More Information Contact the Project Planner Emily Kallas at Emily.Kallas@Cityofopaloalto.org. RECOMMENDATION It is recommended that the Architectural Review Board (ARB) take the following action(s): 1. Provide feedback on the proposed project and continue to a date uncertain. EXECUTIVE SUMMARY The proposed Housing Incentive Program (HIP) project includes a new four-story mixed-use building with 28 dwelling units. Fifteen of the units will be independent senior living, and 12 will be assisted senior living, plus one owner’s unit. On site amenities include two common outdoor open spaces, a dining facility, and indoor common space. The ground floor also has two retail spaces and a café space, for a total of 2,922 sf of retail. Twenty-nine (29) parking spaces would be provided in a below-grade garage. The purpose of this hearing is to obtain early feedback from board members on the proposed design, as several departments have comments that have not yet been addressed. Staff is also in the process of evaluating the project to confirm that it is consistent with the previously certified EIR for projects in the Housing Incentive Program area along San Antonio. Item 2 Staff Report     Packet Pg. 15     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 107     Item No. 2. Page 2 of 8 The project does not currently meet all of the City’s Objective Design Standards, but should it be revised to meet these, the project could then use the City‘s streamlined housing development review process set forth in PAMC 18.77.073. BACKGROUND Project Information Owner:Rachelle Cagampan, LLC Architect:Athena Carter, Architects Fora Representative:N/A Legal Counsel:N/A Property Information Address:824 San Antonio Road Neighborhood:South side of San Antonio Road; The Greenhouse residential neighborhood is on the north side of San Antonio Road Lot Dimensions & Area:Trapezoid shape, approximately 89 feet by 239-249 feet. 21,780 sf lot area Housing Inventory Site:No Located w/in a Plume:No Protected/Heritage Trees:Yes, 7 protected redwood trees Historic Resource(s):None Existing Improvement(s):8,692 sf; 2 stories; 33 ft tall; 1986 Existing Land Use(s):Commercial Services (Boxing Gym) Adjacent Land Uses & Zoning: North: CS (gas station) West: City of Mountain View (restaurant, parking lot) East: GM (offices) South: CS (car rental) Aerial View of Property: Item 2 Staff Report     Packet Pg. 16     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 108     Item No. 2. Page 3 of 8 Source: Google Land Use Designation & Applicable Plans Zoning Designation:Commercial Service Comp. Plan Designation:Service Commercial Context-Based Design Criteria:Yes Downtown Urban Design Guide:N/A South of Forest Avenue Coordinated Area Plan:N/A Baylands Master Plan:N/A El Camino Real Design Guidelines (1976 / 2002):N/A Proximity to Residential Uses or Districts (150'):No Located w/in the Airport Influence Area:N/A Prior City Reviews & Action City Council:None PTC:None HRB:None Item 2 Staff Report     Packet Pg. 17     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 109     Item No. 2. Page 4 of 8 ARB:Preliminary ARB reviewed on 9/15/22.1 Minutes from the hearing are available online2 The following table summarizes the key feedback from board members during the preliminary review study session and the modifications that were incorporated into the current plan set based on that feedback. Key Comments Modifications to the Current Plans The Colors/materials are too dark Compared to the preliminary review, the masonry material has been removed, and white fiber cement board is proposed instead of dark gray stucco. The metal shade screens have also been changed to white. Additional wood siding has been added to the ground floor. However, the green/planted screen element has been removed from the front façade The rear yard needs further design and usability consideration Programming of this space has been clarified, it includes hardscape with furniture, a bocce ball court, perimeter trees, and a bioswale The balconies are very close to the setbacks and side setbacks should be at least 5 ft Balconies have been recessed into the building to maintain setbacks and to increase privacy. This slightly reduced the unit sizes. There was an expressed desire for increased landscaping, while also considering good access to daylight A roof deck amenity has been added to the rear half of the roof, with a large trellis, planters, and patio furniture Board members acknowledged that a build- to line may not be appropriate here The build-to line requirement is being met on the upper floors, with additional space for circulation on the ground level PROJECT DESCRIPTION The proposed project includes demolition of an existing two-story building, and construction of a new four-story mixed-use building with 28 dwelling units. Fifteen (15) will be independent senior living, 12 will be assisted senior living, and one will be an owner’s unit. All units will meet the definition of a housing unit for Regional Housing Needs Assessment (RHNA) purposes. On site amenities include two common outdoor open spaces, a dining facility, and common indoor space. 1 The Staff Report for the 824 San Antonio Preliminary Review is available online at: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas-minutes/architectural- review-board/2022/arb-09.15.2022-public-agenda.pdf 2 Meeting Minutes from the September 15, 2022 ARB hearing are available online at: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas-minutes/architectural- review-board/2022/arb-10.20.2022-minutes-09.15.22.pdf Item 2 Staff Report     Packet Pg. 18     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 110     Item No. 2. Page 5 of 8 The ground floor also has two retail spaces and a café space, for a total of 2,694 sf of retail. Twenty-nine (29) parking spaces are provided in the below-grade garage. This applicant has indicated that the project is intended to be fully code compliant, including meeting the Objective Design Standards. However, at the time of writing this report, there are several objective standards that have not been met and there are modifications required to meet various department comments. The project may be redesigned to comply with the objective standards or, In lieu of meeting the Objective Design Standards, the project may be evaluated against the Context-Based Design Criteria. Requested Entitlements, Findings and Purview: The following discretionary applications are being requested: •Architectural Review – Major (AR): The process for evaluating this type of application is set forth in PAMC 18.77.070. AR applications are reviewed by the ARB and recommendations are forwarded to the Planning & Community Environment Director for action within five business days of the Board’s recommendation. Action by the Director is appealable to the City Council if filed within 14 days of the decision. AR projects are evaluated against specific findings. All findings must be made in the affirmative to approve the project. Failure to make any one finding requires project redesign or denial. The findings to approve an AR application are provided in Attachment C. In the event the project is revised to meet all Objective Design Standards in PAMC Chapter 18.24, the streamlined housing development review process set forth in PAMC 18.77.073 would apply instead of PAMC 18.77.070. ANALYSIS Neighborhood Setting and Character This project is located on San Antonio Road, near the proposed 800-814 San Antonio project and at the opposite end of the block from the approved 788 San Antonio project (see existing and proposed streetscape diagrams on plan sheet PA4.1). As a result, the neighborhood character is rapidly changing as projects take advantage of the Housing Incentive Program (HIP) and the Planned Home Zoning (PHZ) process. The existing single-story car rental building to the south and the gas station to the north are both single story commercial uses that are not current proposed to be redeveloped. Consistency with the Comprehensive Plan, Area Plans and Guidelines3 The Comprehensive Plan includes Goals, Policies, and Programs that guide the physical form of the City. The Comprehensive Plan provides the basis for the City’s development regulations and is used by City staff to regulate building and development and make recommendations on 3 The Palo Alto Comprehensive Plan is available online: http://www.cityofpaloalto.org/gov/topics/projects/landuse/compplan.asp Item 2 Staff Report     Packet Pg. 19     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 111     Item No. 2. Page 6 of 8 projects. Further, ARB Finding #1 requires that the design be consistent and compatible with applicable elements of the Palo Alto Comprehensive Plan. The Comprehensive Plan land use designation for the project site is Service Commercial. This includes “Facilities providing citywide and regional services and relying on customers arriving by car. Typical uses include auto services and dealerships, motels, lumberyards, appliance stores and restaurants, including fast service types. In some locations, residential and mixed-use projects may be appropriate in this land use category. Examples of Service Commercial areas include San Antonio Road, El Camino Real and Embarcadero Road northeast of the Bayshore Freeway. Non-residential FARs will range up to 0.4. Consistent with the Comprehensive Plan’s encouragement of housing near transit centers, higher density multi-family housing may be allowed in specific locations.” This project is located on San Antonio Road where mixed-use projects are anticipated. There is 2,922 sf of commercial space, or 0.15 FAR, which is consistent with the allowable FAR under this land use designation. The project is consistent with the policies in the Comprehensive Plan and therefore fulfills the goals of the Plan as well. In particular, the Land Use Element and Housing Element include policy L-2.3 which encourages diverse housing types, including senior housing, as well as Policy 5.1, which encourages the creation of housing, especially for specific uses such as for seniors. Zoning Compliance4 A detailed review of the proposed project’s consistency with applicable zoning standards has been performed. A summary table is provided in Attachment B. Outdoor Space Primary outdoor space for the units is provided in the rear yard open space (approximately 1,800 sf), second floor redwood reflection garden courtyard (1,268 sf) and the rooftop garden (1,450 sf). This exceeds the minimum requirements for 150 sf of useable open space per unit, as the CS district does not require separate private or common open spaces. However, most of the independent units also have private balconies. These balconies are only 5’4” in depth and therefore cannot be counted towards provided open space. ARB may consider if this area is functional for residents, or if it should be increased to 6 feet. Compliance with Objective Design Standards The applicant has provided information on how the project complies with the Objective Design Standards on page PA11.8 of the plan set. However, staff notes that the following Objective Design Standards (PAMC 18.24) do not appear to have been met: •The plans show no street trees. One street tree must be provided for every 30 linear feet of street frontage (i.e. three (3) street trees) •Screening of the loading space needs clarification 4 The Palo Alto Zoning Code is available online: http://www.amlegal.com/codes/client/palo-alto_ca Item 2 Staff Report     Packet Pg. 20     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 112     Item No. 2. Page 7 of 8 •The project does not meet the stepbacks or daylight plane for buildings which are 20 feet taller than adjacent buildings •Glazing within 40 feet of adjacent buildings has not been analyzed. Objective Design Standards state that no more than 15% of the facing façade area shall be windows or other glazing. Materials The proposed materials include vertical tongue-in-groove wood paneling at the ground floor and under the soffits and balconies. The primary upper façade material is cream colored Equitone panels. The front and right-side façade have a wood screen element framed in anodized bronze metal. The windows are also a dark bronze aluminum system. The trim separating the floors and the balcony railings are not labeled, but appear to match the metal material. The roofing material is TPO single ply. All of these materials meet the Objective Design Standards. A materials board will be provided at the hearing. A picture of the board is included in Attachment E. Multi-Modal Access & Parking Pedestrian and multi-modal safety has been a point of discussion for other recent projects along San Antonio Road. There is opportunity to utilize some portion of the Special Setback for multi- modal improvements in the future. On-site parking is provided at a ratio that is slightly less than required. Twenty-nine (29) parking spaces are provided, with 21 for the residences and 8 for the commercial use. However, with 2,922 sf of commercial use, at least 15 parking spaces are required for the commercial space, and more to accommodate eating and drinking uses. Adequate long-term bicycle parking is located in the below grade garage, and short-term bike parking is at street level near the building entrance. Thirty-six (36) bike spaces are required and 52 are being provided. Consistency with Application Findings Staff is seeking feedback from the ARB on the project’s overall consistency with the ARB Findings, provided for reference in Attachment C, and where modifications could be made to improve consistency with these findings and/or the Objective Design Standards. Staff is also interested in the ARB’s feedback on the commercial spaces. The square footage of the commercial spaces is less than 3,000 sf and is proposed to be split into three separate spaces. It’s unclear whether the shared bathroom area would be sufficient, dependent on the potential uses of the space, which could reduce the useable retail area even further. The ARB’s feedback on the design of the space is encouraged. ENVIRONMENTAL REVIEW The subject project is currently being evaluated in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Staff is reviewing the project for consistency with the previously certified Housing Incentive Program Expansion and 788 San Antonio Mixed-Use Item 2 Staff Report     Packet Pg. 21     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 113     Item No. 2. Page 8 of 8 Project EIR (SCH #2019090070). The project would be subject to all relevant mitigation measures required for projects streamlining in accordance with the adopted Environmental Impact Report. PUBLIC NOTIFICATION, OUTREACH & COMMENTS The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on December 8, 2023, which is 12 days in advance of the meeting. Postcard mailing occurred on December 6, 2023, which is 14 days in advance of the meeting. Public Comments As of the writing of this report, no project-related, public comments were received. ATTACHMENTS Attachment A: Location Map Attachment B: Zoning Compliance Attachment C: ARB Findings for Approval Attachment D: Project Plans Attachment E: Materials Board AUTHOR/TITLE: Emily Kallas, AICP, Planner Item 2 Staff Report     Packet Pg. 22     Item 3 Attachment F: Prior Staff Report No Attachments     Packet Pg. 114     6 0 0 6 Attachment G Project Plans In order to reduce paper consumption, a limited number of hard copy project plans are provided to Board members for their review. The same plans are available to the public, at all hours of the day, via the following online resources. Directions to review Project plans and Environmental Analysis online: 1. Go to: bit.ly/PApendingprojects 2. Scroll down to find “824 San Antonio” and click the address link 3. On this project specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Current- Planning/Projects/824-San-Antonio-Road Item 3 Attachment G: Project Plans and Environmental Analysis     Packet Pg. 115     Item No. 4. Page 1 of 6 Architectural Review Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 21, 2024 Report #: 2410-3670 TITLE 3950 Fabian Way [24PLN-00263]: PUBLIC HEARING / QUASI-JUDICIAL. Request for Minor Board Level Architectural Review for Exterior Modifications to an Existing 32,500-Square-Foot, Two- Story Commercial Building. The Project Includes Revisions to the Facade, Site Modifications, and Demolition of a Portion on the North End of the Existing Building and Construction of a New Approximately 4,200-Square-Foot Addition to the North Side. The Project Also Includes a Request for a Conditional Use Permit for a Change of Use to Private Education to Accommodate The Girls' Middle School. Environmental Assessment: Pending. Zoning District: GM. For More Information Contact the Project Planner, Steven Switzer at Steven.Switzer@Cityofpaloalto.org. RECOMMENDATION Staff recommends that the Architectural Review Board (ARB) review and provide initial comments. EXECUTIVE SUMMARY The subject application is a request for an early Architectural Review. This is an initial hearing on the project and no recommendation is needed at this time. As this is an early Architectural Review application, the Planning and Development Services Department has only performed a limited review of the project for compliance with the Comprehensive Plan and Zoning Code. Other departments have provided initial comments on the submitted plan set but have not yet evaluated whether the revised plans have adequately addressed initial comments. A comprehensive review of the project to applicable codes, including context-based design criteria and other standards, will follow this hearing. Accordingly, there may be aspects of this application that do not comply with municipal regulations or require additional discretionary applications beyond architectural review. The purpose of this meeting is to provide the applicant an early opportunity to present their project to the ARB and receive initial comments. ARB members and staff may identify aspects of the project for the applicant to further consider given the neighborhood context or to improve consistency with City policies or areas of concern. Community members are also encouraged to provide early input to the project. Item 4 Staff Report     Packet Pg. 116     Item No. 4. Page 2 of 6 PROJECT DESCRIPTION The proposed project includes modifications to an existing 32,500-square-foot, two-story commercial building. In addition to façade modifications, the project would remove some areas of existing floor area on the north side and second floor of the building (total removal of 4,689 square feet) and would construct a 4,200 square feet gymnasium on the north side of the building. At the rear of the building, the project proposes new fenced outdoor spaces for physical education, first floor classrooms that open to the outdoors, and picnic areas. On the interior, the project includes renovations of the existing office spaces to accommodate classrooms, staff offices, and support spaces. The project also includes a request for a Conditional Use Permit for a change of use from office and warehouse to private education to accommodate the Girls' Middle School. The project description indicates that the planned enrollment for the school is approximately 200 students. Anticipated Entitlements: The following discretionary applications are proposed: •Architectural Review – Minor (AR): The process for evaluating this type of application is set forth in Palo Alto Municipal Code (PAMC) Section 18.77.070. AR applications are reviewed by the ARB and recommendations are forwarded to the Planning & Development Services Director (Director) for action. Action by the Director is appealable to the City Council if filed within 14 days of the decision. AR projects are evaluated against specific findings. All findings must be made in the affirmative to approve the project. •Conditional Use Permit (CUP): The process for evaluating this type of application is set forth in PAMC Section 18.77.060. CUP applications are reviewed by staff and the Director will prepare a written decision to approve, approve with conditions, or deny the application based on the Findings set in PAMC Section 18.76.010(c). Appeals of the Director’s decision would be forwarded to the Planning & Transportation Commission (PTC) for a recommendation and then to the City Council for a final decision. BACKGROUND Project Information Owner: Fabian Partners II Architect: CAW Architects Applicant: The Girls’ Middle School Property Information Address:3950 Fabian Way (APN 127-37-023) Housing Inventory Site:Yes, 88 Units (APN 127-37-023) Located w/in a Plume:Not Applicable Protected/Heritage Trees:Not Applicable Historic Resource(s):Not Applicable Item 4 Staff Report     Packet Pg. 117     Item No. 4. Page 3 of 6 Land Use Designation & Applicable Plans/Guidelines Comp. Plan Designation:Light Industrial (LI) Zoning Designation:General Manufacturing (GM) Yes Yes Yes Baylands Master Plan/Guidelines (2008/2005) El Camino Real Guidelines (1976) Housing Development Project Downtown Urban Design Guidelines (1993) South El Camino Real Guidelines (2002) Utilizes Chapter 18.24 - Objective Standards Individual Review Guidelines (2005) Within 150 feet of Residential Use or District X Context-Based Design Criteria applicable X SOFA Phase 1 (2000)Within Airport Influence Area SOFA Phase 2 (2003) None apply. Prior City Reviews & Action City Council: None PTC: None ARB: None HRB:None DISCUSSION Applications requesting an early hearing are sent directly to a hearing with minimal review for compliance with relevant plans, policies, and regulations. The project was submitted in late September 2024. Staff in all relevant departments provided comments on the project and the plan set presented to the ARB is the resubmitted plan set. However, these revised plans have not been evaluated to determine if all relevant department comments have been addressed. Accordingly, there may be aspects of the plan that do not comply with all of the City’s requirements. At this point in project development, the ARB is encouraged to provide feedback to the applicant on the preliminary drawings. Staff notes the following key aspects that the ARB may want to consider: •Consistency with the Comprehensive Plan and Zoning Code. •Architectural design, quality of materials, and site planning. •On-site circulation for drop-off and pick-up, and parking. •Play spaces. Item 4 Staff Report     Packet Pg. 118     Item No. 4. Page 4 of 6 Consistency with Comprehensive Plan, Area Plans, and Guidelines1 The subject property is designated as Light Industrial. The light industrial land use designation states: “Wholesale and storage warehouses and the manufacturing, processing, repairing and packaging of goods. Emission of fumes, noise, smoke, or other pollutants is strictly controlled. Examples include portions of the area south of Oregon Avenue between El Camino Real and Alma Street that historically have included these land uses, and the San Antonio Road industrial area. Compatible residential and mixed-use projects may also be located in this category. FAR will range up to 0.5. Consistent with the Comprehensive Plan’s encouragement of housing near transit centers, higher density multi-family housing may be allowed in specific locations.” While private schools are not specifically identified as an allowed use in this Comprehensive Plan land use designation, the GM zone district (which commonly aligns with the light industrial land use designation) conditionally permits private schools, as discussed further below. Therefore, private school use could be considered consistent with this land use designation, subject to conditions. A full analysis of the project’s consistency with all applicable aspects of the Comprehensive Plan, including the Land Use and Design Element, has not yet been prepared and will accompany any request for recommendation on the project. Housing Element The subject property is identified as a Housing Inventory Site in the certified 2023-31 Housing Element, with an anticipated capacity of 88 housing units, including an anticipated capacity of 35 low income and 35 very-low-income units. It’s important to note that designation as a Housing Inventory Site does not require that a site must be developed with housing. In preparing the Housing Element to meet the City’s required Regional Housing Needs Allocation (RHNA) of 6,086 units, the City planned for and analyzed a buffer, meaning that in identifying Housing Inventory Sites, the City planned for an additional 727 units, including a buffer of an additional 261 low and very low income units because actual development of housing projects across the City are dependent on numerous factors. At this time, there is sufficient capacity within the buffer, including within the buffer for lower income levels, to accommodate the City’s RHNA allocation even if this site is not developed with a housing project. Therefore, although the project does not propose housing on this Housing Inventory Site, the use of this site as a private school would not affect the City’s ability to achieve its RHNA and selection of a replacement Housing Inventory Site is not required at this time. As part of any approval, a finding to this effect would be required. In addition, the City will be able to count all housing developments, even ones not included on the Housing Inventory Sites, toward fulfillment of the required RHNA. Consistency with the Zoning Code This property is zoned General Manufacturing (GM). In the GM Zoning District, private schools 1 The Palo Alto Comprehensive Plan is available online: https://www.cityofpaloalto.org/Departments/PlanningDevelopment-Services/Housing-Policies-Projects/2030- Comprehensive-Plan Item 4 Staff Report     Packet Pg. 119     Item No. 4. Page 5 of 6 are a conditionally permitted use. In addition to processing this Architectural Review application, the project includes a request for a Conditional Use Permit. A complete analysis of the project’s consistency with all aspects of the zoning ordinance has not yet been completed. However, Attachment B provides a basic analysis of the proposed project’s consistency with the development standards. Following this hearing, a complete review of the project’s consistency with all aspects of the zoning code, in addition to other relevant code requirements would be prepared prior to a request for a recommendation on the project. Site Planning and Architectural Design The project site is within the Adobe Meadow/Meadow Park neighborhood. North of the property is a private high school and to the south is office spaces. Across Fabian Way to the east is the Oshman Family Jewish Community Center (OFJCC) Fitness Cetner, low-income senior housing, and multi-family housing. There are three single-family residences adjacent to the west of the property. These residences are approximately 100 feet from the edge of the existing building. Surrounding structures range from one to four stories. A majority of the existing structure’s exterior will remain as is, with the exception of the proposed building addition for the gymnasium on the northern side of the structure. The surrounding areas on the site are mostly used for parking and will remain as is, with the exception of the outdoor fenced areas designated for physical education, first floor specialty classrooms that open to the outdoors, and picnic areas. The exterior materials of the building include painted cement plaster in blue and gray, aluminum bent accent plates in yellow, and new black and charcoal aluminum framed windows with tempered glass. Circulation and Parking The proposed onsite circulation maintains the existing site’s two driveways. The anticipated student drop-off would utilize the southern driveway and a wraparound drive where students would exit cars at the northern end of the site before parents exit the campus. The double drive aisles should facilitate organized drop-off and pick-up routines, but this will be further evaluated in subsequent review. Students walking or biking would be able to enter the school from one of the paths from the sidewalk. Two bicycle parking areas would be located in the northern and southern corners of the property. The 52 parking spaces and 44 bike spaces comply with the off-street parking and loading requirements set forth in PAMC Chapter 18.52 for Private Schools and Educational Facilities. Play Spaces The project proposes a fenced outdoor physical education space adjacent to the gymnasium addition as well as first floor specialty classrooms that open to the outdoors to allow for indoor- outdoor learning and picnic area. The fenced outdoor areas would be located between the existing structure and the parking lot that is currently landscaped. It should be noted that the subject property abuts single-family residential uses, but the existing residences would be located approximately 100 feet from the proposed structure. The project does not include a change to the existing circulation design and perimeter landscaping. Item 4 Staff Report     Packet Pg. 120     Item No. 4. Page 6 of 6 The size of the outdoor areas is not stated in the plan set. Though the Zoning Code does not prescribe a minimum usable open space for school/day care use, the State does have licensing requirements that must be adhered to. Details of the proposed fencing for the outdoor areas and overall site are contained in the plan set. PUBLIC NOTIFICATION, OUTREACH, AND COMMENTS The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on November 8, 2024, which is 14 days in advance of the meeting. Postcard mailing occurred on November 6, 2024, which is 15 days in advance of the meeting. The City has received any comments from the public on the proposed project. ENVIRONMENTAL REVIEW Staff is currently evaluating the appropriate level of environmental review pursuant to the California Environmental Quality Act (CEQA). NEXT STEPS The project is still being evaluated by all relevant departments and has not yet been deemed complete. The plans presented to the ARB at this hearing were recently submitted and are still being evaluated to determine if comments, including items required to deem the application complete, have been addressed. The project planner will work with applicant to ensure the proposed project complies with the Comprehensive Plan and Zoning Code, addresses City comments and those of the ARB. Revised plans that address these factors will be brought to a second ARB hearing. ATTACHMENTS Attachment A: Location Map Attachment B: Zoning Consistency Analysis Attachment C: Applicant’s Project Description Attachment D: Project Plans Author and ARB Liaison Steven Switzer, Historic Preservation Planner (650) 329-2321 Steven.Switzer@cityofpaloalto.org Item 4 Staff Report     Packet Pg. 121     OFFICES OFFICES OFFICES EmbankmEasement 115.0' 65.0' 65.0' 115.0' 40.8' 24.2' 115.0' 65.0' 83.3' 83.3' 134.5' 226.4' 128.1' 225.8' 226.4' 63.8' 138.0' 137.8' 42.1' 130.0' 111.0' 115.0'14.5' 47.8' 117.1' 65.0' 115.0' 65.0' 115.0' 132.5' 30.2' 96.6 173.6' 117.1' 34.1' 115.0' 65.0' 115.0' 65.0' 115.0' 65.0' 115.0' 65.0' 115.0' 65.0' 115.0' 65.0' 89.5' 225.8' 235.6' 225.0' 254.4' .9' 133.5' 823 3907 3913 3901 3931 3925 3919 3950 3943 3937 3960 3980 3921 3903 801 802 881 883 FABIAN WAY BIBBITS DRIVE Kehillah Jewish High School This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Tree Project Site Current Features 0' 74' Attachment A Location Map 3950 Fabian Wy CITY OF PALO ALTOINCORPORATED CALI FORNIA P a l o A l t oT h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto sswitze, 2024-11-12 14:02:40 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Item 4 Attachment A: Location Map     Packet Pg. 122     6 0 3 3 ATTACHMENT B ZONING COMPARISON TABLE 3950 Fabian Way, 24PLN-00263 Table 1: COMPARISON WITH CHAPTER 18.20 (GM DISTRICT) Regulation Required Existing Proposed Minimum Site Area 1 acre 1.27 acres 65,838 square feet 1.27 acres 65,838 square feet Minimum Setbacks (2) (1) 15 feet 15 feet Min. yard for site lines abutting or opposite residential districts 10 feet Complies Complies Special Setback 15' along Fabian Way Complies Complies Max. Site Coverage none 49.4% (32,523 square feet)50% (32,919 square feet) Max. Total Floor Area Ratio 50% (32,919 square feet) 49.4% (32,500 square feet)50% (32, 919 square feet) Max. Building Height 50 ft or 35 ft when located within 150 ft of residential zone (5) 35 feet 35 feet Daylight Plane Initial height of 10 feet then slope of 1:2 Complies Complies (1) For any property designated GM and fronting on East Bayshore Road a minimum setback of 20 feet along that frontage is established. (5) Residential zones include R-1, R-2, RE, RMD, RM-15, RM-30, RM-40 and residential Planned Community (PC) zones. Table 2: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking and Loading) for Private Schools and Educational Facilities* Type Required Proposed Vehicle Parking 2 spaces per teaching station (38 Spaces) 52 Spaces Bicycle Parking 1 space for every 5 students (42 Spaces) 44 Spaces Loading Space None None * On-site employee amenity space is exempted from the parking requirements Item 4 Attachment B: Zoning Consistency Analysis     Packet Pg. 123     Item 4 Attachment C: Applicants Project Desciption     Packet Pg. 124     Item 4 Attachment C: Applicants Project Desciption     Packet Pg. 125     Attachment C 6 0 3 4 DIRECT LINK TO PROJECT WEBPAGE: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Current- Planning/Projects/3950-Fabian-Way DIRECTIONS TO REVIEW PROJECT PLANS ONLINE: 1. Go to: https://paloalto.buildingeye.com/planning 2. Search for “3950 Fabian Wy” and open record by clicking on the blue dot. 3. Review the record details on the left side and open the “more details” option. 4. Use the “Records Info” drop down menu and select “Attachments”. 5. Open the attachment named “C2_3950 Fabian Wy_Plan.pdf” and dated 11/13/2024 to review the plan set. Item 4 Attachment D: Project Plans     Packet Pg. 126