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OBDlllANCE NO. • 15'35
IAN ORDINANCE: OF' THE CIT! . 01" i'ALO ALTO
AMlRDIIG. OBDIQHCE: NO. 1217". THE '" n ADMllf.[STRA!rvE
• CODE OF TfIE CITY OF PAlIJ .AL70 It .
The Council of tbe (!j.ty or palo Alto .does ord.a:1.n as follows::;
stet10R 1. Sections 413 and 414" (,.~r Ordinance No. 1277 ~ the
tIAdm1n18tratlve:c04e of the City or Palo Alto .. n bereby are amended.
to rea<l' afl follOlW8:
"Section 413. - -COlfI'RACT$ AND lYRCEASl;1IG PRQClPUl!E
a. ' The City of Palo Alto shall not be and i5
nC,lt bound 'by ar..y contr~tct or pur~ba8e order" except as
hereinafter provid.ed, l:ml.e88 the same sball Oe made in
Vl''1 ting by :order or th~~ C1 ty Council and signed 'oy SO:'!le
duly autho:r:'1zed ot'f1cel~ in behalf of the City.
~ ·b. Tbe appl:'Oval o:f the foX'm ot all contracts
80&11. ~e endorsed thereon by the City .~ttorney be~ore the
exacution'thereot.
c. Su-bJect to the b1d proc1edure outlined"in
Sec. 414 c,f this Code .. t'1e C1tYKanaser 18 bereby authorized to bind the'C1ty by written contract' or, purchase
order .. ,_ w;1~;hout prev_~ou:s, action by the City Counc1~ .. tor
the purcbStse of any mater1als.. supp11e:e and equ1plllent.
All sucb .purcbase order's shall be signed by the City Mana
ge:r and the C1 ty Controller.
d. The Pur~bas1ng Agent 1s hereby a'uthor1ze<:
to sign r(~r the, C1 ty Manager purchase orders for mater-
1als.. aUP1)liea ,: and equ;1,pment wb1cb do not exceed $150 in
value~ 1n: conformance li11th control procedures to be estab-
112,bed by. t,he. C1ty Mans.ger tor that purpose.
;,e. The City Managel" is hereby autbclrized to
ti1Ild tbe City, by wr1tt,en contract, without advertising
or previo~~5 action by t,he City Counc1l" £or the p~nt
tOI', labor;~ services or other v,iluable' cons1derat1ori8 to
be' turn..isbedto the City .. or for the lease or purcha.se of
res.l pro~~rty.. in amoWl,ts not exceeding $5 .. 000 lll' any one
con,tract.: ,Tbe City Man.ager is further authorized to &ign
in. beba11\ of tbe City all contracts with SUbdividers for
the" installation of improvements.
f • All contracts for labor or serv1ces or 1'0;11
labor" se:rv1cesand mater1als exceeding $5,,000 must be
made by tl:Je City Council.
g. There 1& ~ereby established in the off1ce
of 'the Pu;N!bas1ng Age,7~t a revolving fund in the sum of
$100 to.; b~~ expended upOn authorization or the Purcbasing
Agent f:or: (serv1ces, transportat1on, materials or s'upplles~
the secur:t.ng or purcbas.1e: of which is a legal cbarge against
the Ci ty ~ The Purcbas1:ng Agent is perso~'la.lly responsible
for said :rund and sball g1ye an account tbe..eof at any time
on clemandl of. the C1ty Control.ler.De~ shall be lIl8.de
UpOll the 1::1 ty ~or tbe re1mburseD:len't of said ;fUnd in tbe
sam~~ mann.~r tbat otber dEtlnands are made.
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I'" L • ~~~J~~)kt;~~;\;l~~';~I~/:>"y',,:,':Jl;~~".: ~:~f':~\~'ij'~~:":':': .:(~<:;i~t~"'Ji/~:,>""h"y d:,;_ ". ,'::' ;a~~< .'< t..:77"'t;;." ::"1 :,,:,.,_ ,I,.'. .. ;'::):'~' ,:~J 'rf.,~::~'./t .. .,1.\ " ;",I;;,:::!'_: "\' '.:: .. ~:o ~j87i·;.~, .. r;'\'it:"!~ ",.,/."~I~~;$",,";:L£1R:,~:' ~: ~ ',-::: ' ~t~ k~·~l~~::·I~::i~i~'iJ(f¥.~~~t~;~~~~~~~~~tJ~=<~/~r.~,;;~)~'·;~~I~~; :~;~\~~~,,-~;t:: 1~~~~ ~,i~~~W.:~I~~:8\~j),{~}~; / !)li~<;~'~'-r:.};'d:t~ ,"f~:'\:~ ',.' c 1:: ;" ,<,:,;·;(t!',' .. ,', "'~>~;':~:;;/::il~~ 'r~"' t~~.~~~'i·~~<:{~:2:l~t~~~~·;;¥:~}, . .l:'rZ~:'~::;~j~~"I~,\,~( ~~ .. ~;'~·:\f'~·~~I~~:,,:~:~~' :~~~;'~I,<~~t~I~~~1f:,j·~T~t}.~~~.:.~~~: :~11.J" ~II " ...... ~-... , ,,"", .. 1 h~-~, r~;it:of, •• ~.~!.", ,~~, lfJtI~~~'~JI ~r_-:-.. }. 'f'!"f'\-~l'\'~¥Jilr/ ~"j~"~''';I'f' I 1~.'l/'iS~f< "/1" "'>~.r ' .... ~ ~!~l ..... ~(~l~~ \ . ,. ", .. I , '\ ~-.( '1\1" ~ .. ~"~"''I:.::',." II"\-';.y n' f :?'t~ ·Ir"'.~'''''' ".t"~ .. """,' "\lII:tr"LJl'·"ji' ~'r"i«:""'~"':":t'J I, \~ I . I ~~~~~~I ,.\4(,P;}j}f~~~:.~I::" ~"'~~~\;~'}~~~v..l;\~~~ ~~~~:f~1.~,;~9~i~;fj~::·· ~,'j)~':';\,~1/~: ~ri~"/t~'(~~ r~ ~Ttf~ ~~:~'I:\if:;~d\~f~,+' 'i$~;;;: ');~{i,~~,~",~~,;~. ~'. "(, ':. '1~,~ ~.' .', 'i:.,> ll:"~ ~~:" > '. j~!:/:;~~~~,~:$J(1~i~ ~~~~~!~~: .. ~,;: ,/,", G:;:t'u""t""" ,:;,},\\~'~~'~~\~f.f ~;::,~~",'i,~~:?'\"' ";\~~i~~; ~11~':i'i'7~:'. ;':" ~ i ~;~~~'.~ "... " ~ : ',: ' " ~~:IIl:/'~i1~~:.:l'~~"t~~;;.::~j.~:t~~.~::"'':'':¥,~~'':;''';'J~~"",~~~ .. ..'.;~~;'';~~ii_I:',,,~~I:o~~~b.::t\'i~" r;lw;<~~ eel .. :.:",<.' . , ~~~I.Il.~~~-~~""'~; ,:, r'
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, h. Purebaae orders may be used in eontract-
1ng tor aik:111ed or unskilled labor or for labor and m.aterials:when the total cost does not exceed $1 .. 000.
Wben~ tbel mater.1ala .Cllr labor desired aI'E~" in tact:" a
a1ngle puirebaae or o~~rat1on, separate :purchase orders
sball not! be issued for the <:9urpose or 2Lvoid1ng the
11m1tat1o:ns of this flection.,
i
i 1. Purcha.se ord.ers shall be ,issued upon
requ1.a1t1'ons a1gne~. by the bead or t.he d.epartment or
othel' aut;borlzed perl30nnel. All %'equlsl~tlons 5ball 'be
tl1ed, witit'i tOe Purcw3.sing Agent, and no purchase aball
be made ulnt1l an ord(~r has been obta1nedl from him.
I
"Section ,414. BID PROCEDURE
, ,8. Wh~re the: cost of eq,u1pm.E~nt" aupp11es#
materj.a.ls ar..d./or lab,or required. cy' the (::1. ty exceeds the
sum of $5 .. 000, the C:1 ty Manager shall ccllll tor c1ds by
advert 181lngat le!,st once in a 4&11y ne~r8paper of general
c1rculat:iJon in the C:1ty not less than f'j~ve (5) days prior
t9 tbe date set tor :rece1v1ng bids.
: b. All b:1ds_ must be accompar).1ed by cash" a
eert1f1ea:te of depos;L t or eert1f'1ed ebec:k or dr.p1't or a
ca8h1t~r I s' check or dJ:-aft of or on 50=.e I:-espons1ble bank
in t~~~ United States., in favor of and p~Lyable at sight
to the City of Pale JUto, for an amount equal to five
per cent (5%) of tile bid. It tbe bidder to wbom. tbecon-
, tract is iawarcled sball" .fer f1.tteen (15) days atter .. ,sucb .
award,jt fa:1l or negle(~t to enter into the: contract 8lld tile.
the requi:red bond" tile Controller shall oraw the money due
on sucb c,ert1f'1cate ot depos1t or check .cr draft and pa;r
t.h~e 8~tme lor any cash deposited 1nto the treasury" ,and. uIlder
rio c1l"'cumstances sha:'101 1 t be returned to the detaul tL'lg
bidael". ,In lieu of 'tbe .foregol.ng~ any l:;1d may be . aceom
paniecl by a s'urety bond in said atrlOunt ,f~urn1sbed by-a
:surety aUitbor1z~d to do a surety business in the State of
1C-a11tomi!a guarantee1ng that sa1d,b1ddeI~ will enter 'into
~the cQ1ritr.act and file the required bond w1thin sa1d per1od.'
c. All tl1ds shall be p:laced in a sealed enve
lope and :1e11vered. t.o the City Clt\n: andl opened by the City
l(anage~ o:r Purcbas1r.~ Agent in pub;j.c at: the time and place
designated, in the notice inviting bids, land the contract
let to tb,e loweat.rttspons1ble bidder t::1t:her by tbe C11:y
Coune1l". :Lf tbe p~l1ent 1s for labor or :tor labor and mater
ials in e;~0e88; of ,~;,OOO, Qr 1n all otbeir eases, by tbeC1ty
)!ianager wlb.o shall m.<!lke a report thereof' :to~ the Cjty Council ..
The City IOouncil or the City Manager', as the case may be,
Dt8y reJecrc L:lyand ,all bids and may wa1 ~e minor 1rregu1a.r-j~ties 1n ;che bids. . .
, d. The City Clerk shall return to the un8~C-
cessful bldciers the,1r certif'1cate of' de~o.s1t, Q:r-af'ts,)l
c:hecl,ca 0x1 cash and shall :-etain the cert:i!'ieate of deposit,
c:beck., dr;a.tt or cash of the succesltul ~1dder until &f~cer
the aplPro;l7al ot the bond or other security turnished by said
tliclder ro:r 'the .fa11;btul performance 01'" hi1s cont·raet", and
t:ben slbal:L return fSucb certificate ot depoe1 t, check, draft
Q1r casbt4J sucb suecessf'ul bidder.
e. The restrictions and provisions ot this sec
,t 10 n .:shall ~ot apply to contracts tor i.ndl v1dual serv.ices
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requ:tririg spec1.al knowledge a."ld jud.g;I.er'.t of professional
serv1cE:sl or tOI' tbe purchaae of a :9atented article or
where ~~ emerge:ncy makes the delay incident to compet1-
t:1ve bj.clJC.1ng Ul'l.reaeonable. n
SeCt10r.l_~. This ordL."'l.8.nce shall take t~.frect upon th~ exp11~
at10n ot th1.rty (30) days from its. pass.age ..
The above and foregoing ordinance was duly ~~d regularly
introduced at a regular meeting of the Counc1l ot the City of
Palo Alto on :MonaaY'J tbe 12th day of April .. 1954" and
was thereart~~r .. on Monday .. the 26th day ot April.) 1954 J
duly and regularly passed by the :tollow1ng vote:
AYES:
:B1sbc.p .. Ca:shel, Corcoran" Cummings" Drysda.le .. Huston,
Marshs.ll,Porter, Rodgers, Rt;ppentha1, Simpsoni Wickett.
I. NOES: Byxbl:te, HaQley.
ABSENT: M1tcl:lell.
. ATTEST:
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t ~g,.~, /(C:!L
. jI'C1:'t;r '" erk
I APPROVED AS TIl FORI-l:
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