The URL can be used to link to this page

Home My WebLink About1998-04-06 Ordinance 4496ORDINANCE NO. 4496 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1997-98 TO ADJUST BUDGETED REVENUES AND EXPENDITURES IN ACCORDANCE WITH THE RECOMMENDATIONS IN THE MIDYEAR REPORT WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 23, 1997 did adopt a budget for fiscal year 1997-98; and WHEREAS, after reviewing the current budgeted revenues and expenditures for fiscal year 1997-98, adjustments to the budget are recommended to more accurately reflect year-end projections; and WHEREAS, due to flooding emergencies in February 1998, funds need to be withdrawn from the Reserve for Emergencies for debris removal, emergency repairs and protective measures; and NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. The sum of Eight Hundred Thousand Nine Hundred Nine Dollars ($800,909) is hereby transferred from the Budget Stabilization Reserve (BSR) in the General Fund to the Reserve for Infrastructure Improvements in the General Fund, which reduces the BSR from $18,700,909 to $17,900,000. SECTION 2. The sum of Two Million Seven Hundred Thirty Two Thousand Four Hundred Eighty Seven Dollars ($2,732,487) is hereby added to the Reserve for Infrastructure Improvements, which increases from $8,152,042 to $10,884,529. SECTION 3. The sum of Seventy One Thousand Dollars ($71,000) is hereby added to the Streets and Sidewalks Reserve in the General Fund to reflect Utility User Tax revenue changes as displayed in Exhibit A. As a result of this change, the budgeted Streets and Sidewalks Reserve will increase from $271,000 to $342,000. SECTION 4. The Reserve for Emergencies is hereby decreased by the sum of One Million Three Hundred Thousand Dollars ($1,300,000) to reflect emergency expenditure increases as described in Exhibit A, which is attached to this ordinance and incorporated herein by this reference. As a result of these changes, the budgeted reserve will decrease from $5,600,000 to $4,300,000. SECTION 5. A new Capital Improvement Project, No. 19817 in the Administrative Services Department, described in Exhibit C and incorporated herein by this reference, is appropriated in the sum of $140,000. Funding is provided with an interfund transfer from various Utilities Funds in an equivalent amount. SECTION 6. The appropriation for Capital Improvement Project No. 18614, in the Administrative Services Department is increased in the sum of $11,000. Funding is provided with an interfund transfer from various Utilities Funds in an equivalent amount. SECTION 7. The appropriation for Capital Improvement Project No. 19625 in the Public Works Department is increased in the sum of $390,000. Funding is provided with an interfund transfer from the General Fund in a corresponding amount. SECTION 8. Capital Improvement Project No. 19530, Downtown Parking Structures, in the Public Works Department is changed to Major Project No. 9850, Downtown Parking Structures. There is no change in the amount budgeted for this project. SECTION 9. The sum of Two Million Six Hundred Forty Thousand Eight Hundred Fifty Four Dollars ($2,640,854)is hereby added to the budgeted Rate Stabilization Reserve (RSR) in the Electric Fund to reflect changes in the Electric Fund as displayed in Exhibit B, which is incorporated herein by this reference. SECTION 10. The sum of Two Million Eight Hundred Thousand Dollars ($2,800,000) is hereby added to the Calaveras Reserve in the Electric Fund to reflect changes in the Electric Fund as displayed in Exhibit B. SECTION 11. The sum of Three Hundred Forty Four Thousand One Hundred Eighty Two Dollars ($344,182) is hereby added to the Central Valley Project Reserve in the Electric Fund to reflect changes in the Electric Fund as displayed in Exhibit B. SECTION 12. The sum of Nine Hundred One Thousand Five Hundred Twenty Six Dollars ($901,526) is hereby reduced from the budgeted Rate Stabilization Reserve in the Gas Fund to reflect changes in the Gas Fund as displayed in Exhibit B. SECTION 13. The sum of Ninety Five Thousand One Hundred and Dollars ($95,100) is hereby reduced from the budgeted Rate Stabilization Reserve in the Water Fund to reflect changes in the Water Fund as displayed in Exhibit B. SECTION 14. The sum of Two Hundred Seventy Five Thousand Dollars ($275,000) is hereby reduced from the Reserve for Reappropriations and the sum of Two Hundred Seventy Five Thousand Dollars ($275,000) is added to the CIP Carryover Reserve in the Water Fund as displayed in Exhibit B. SECTION 15. The sum of One Hundred Ninety One Thousand Three Hundred Dollars ($191,300) is hereby added to the budgeted Rate Stabilization Reserve in the Refuse Fund to reflect changes in the Refuse Fund as displayed in Exhibit B. SECTION 16. The sum of One Hundred Ninety Two Thousand Two Hundred Dollars ($192,200) is hereby added to the budgeted Rate Stabilization Reserve in the Wastewater Collection Fund to reflect changes in the Wastewater Collection Fund as displayed in Exhibit B. SECTION 17. The sum of Two Thousand Eight Hundred Dollars ($2,800) is hereby reduced from the budgeted Rate Stabilization Reserve in the Storm Drainage Fund to reflect changes in the Storm Drainage Fund as displayed in Exhibit B. SECTION 18. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 19. The Council of the City of Palo Alto hereby finds that the enactment of this ordinance is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 20. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: April 6, 1998 AYES: EAKINS, HUBER, KNISS, MOSSAR, OJAKIAN, ROSENBAUM, SCHNEIDER, WHEELER NOES: ABSTENTIONS: ABSENT: ATTEST C' v lerk FAZZINO APPROVED AS To FO /0.), CAt,Q Se`riior Asst. City Attorney APPROVED: Mayor 1106 Dire tor, Administra ve Services Department EXHIBIT A 1997-1998 Midyear Adjustments General Fund, Special Revenue and Capital Improvement Funds Activity Code Object Code Description Change Revenues 02000000 02000000 02000000 02000000 02000000 02000000 02708340 02706290 02750010 02750010 02751110 02000000 02614100 02511143 02513250 02817340 02000000 02817340 Expenditures 02513250 02613100 02618100 02708340 02706290 02751130 02817340 02817340 02817340 02814220 02000000 02000000 1181 1101 1103 1107 1185 1180 1203 1347 1267 1299 1309 1399 1457 1920 1925 1599 1601 1801 3126 3203 3503 3004 3122 3004 3003 3200 3003 3126 3702 4041 02000000 3822 02000000 3850 03000000 1187 03000000 1186 03000000 3823 Sales Tax Property Tax - Secured Property Tax - Unsecured Property Tax - Airplane Tax Transient Occupancy Tax Documentary Transfer Tax Parking Violations Seminar Fees (Women in Law Enforcement) Stanford Fire Service 96-97 Year End Adj. Other Service Contracts (Los Altos Co. FD) Paramedic Service Fees Other Fees (In Lieu Property Tax - PAMF) New Building Permits Reimbursement for Services to Enterprises Electric Line Clearing Service Revenue from other agencies Interest Income Contributions (Friends of Museum and Zoo) Change in General Fund Revenues Electric Line Clearing Contract Services Planning Photo Expense Urban Ministry Emergency Rental Valet Parking Monitoring Women in Law Enforcement Conference Fire Suppression Overtime - Station #8 Neighbors Abroad Exhibit Neighbors Abroad Exhibit Friends of Museum Volunteer Coordinator Parks Maintenance Contracts Contingency for Council Chambers Transfer to CIP Total General Fund Expenditures Net Change in General Fund Budget Stabilization Reserve Infrastructure Reserve Net Change in General Fund Reserves Utility Users Tax -Telephone Utility Users Tax - City Utilities Net Change in Utility User Revenues Streets and Sidewalks Reserve (295,000; 128,000 30,000 35,000 800,000 395,000 70,000 4,500 87,000 78,000 (50,000; 45,000 150,000 (16,200; 217,570 21,368 325,000 9,000 2,034,238 (217,570; (7,500; (3,722; (15,000; (4,500; (78,000; (7,868; (13,500; (9,000; (38,000; 682,000 (390,000; ($102,660; $1,931,578 (800,909; 2,732,487 $1,931,578 207,000 (136,000; 71,000 71,000 EXHIBIT A 1997-1998 Midyear Adjustments General Fund, Special Revenue and Capital Improvement Funds Activity Code Object Code Description Change 02511100 3100 Emergency Street Repairs (300,000; 02000000 3702 Non -Salary Contingency (1,000,000; 02000000 3850 Reserve for Emergencies (1,300,000; SPECIAL REVENUE FUNDS Gas Tax Fund 31000000 1520 Gas Tax 28,000 31000000 1522 Gas Tax 60,000 Increase in Gas Tax Revenues 88,000 31000000 3850 Change in Fund Balance 88,000 CAPITAL IMPROVEMENT FUND 71000000 2011 Transfer from General Fund 390,000 71000000 2052 Transfer from Electric Fund 75,800 71000000 2053 Transfer from Gas Fund 40,800 71000000 2055 Transfer from Refuse Fund 8,700 71000000 2054 Transfer from Wastewater Collection Fund 7,800 71000000 2056 Transfer from Storm Drainage Fund 2,800 71000000 2051 Transfer from Water Fund 15,100 Total CIP Revenue 541,000 71000000 3879 Utility Bill Processing Machine CIP (new) (140,000; 71000000 3879 CORE cash receipt interface - CIP 18614 (11,000; 71000000 3879 Council Chambers Refurbishing - CIP 19625 . (390,000; Total CIP Expenditures (541,000' EXHIBIT B 1997-98 Midyear Adjustments Enterprise Funds Activity Object Code Code Electric Fund 23 250220 23 230160 23 230160 23 000000 23 000000 23 000000 23 000000 23 000000 23 000000 23 000000 23 000000 23 000000 23 230160 23 230160 23 260280 23 220250 23 220230 23 250220 23 250220 23 000000 Change in Reserve 23 000000 23 000000 23 000000 Descriptions 3925 Electric Line Clearing 3611 Electric Purchases 3612 Electric Purchases 1711 Electric Sales - Single Family 1712 Electric Sales - Multi Family 1713 Electric Sales - Commercial 1714 Electric Sales - Industrial 1715 Electric Sales - Public Agencies 1255 Other Revenues Pac Bell 1810 Other Revenues - Cable Coop 1722 Wholesale Electric Sales 1728 Wholesale Direct Electric Sales 3315 Joint -Agency Debt Service 3107 Contract Services 3107 Contract Services 3003 Temporary Salaries 3229 Supplies 3104 Contract Services 3920 Interfund Transfers - Soil Testing Services 4041 Transfers to Capital Improvement Proj Fund 3804 Change to RSR 3808 Change to Calaveras 3827 Change to CVP O&M Reserve Debit i Credit 217,570 6,240,000 11,425,399 435,000 312,000 544,766 1,490,000 5,936,395 + 2,535,334 + 4,051,568 + 2,281,102 8,701,472 + 179,700 - 50,000 + 50,000 + 15,0001 + 25,0001 + 1,700:. + 1,700 - 75,800 + 2,640,854 + 2,800,000 + 344,182 + Total Electric Fund 25,177,2711 25,177,271 Gas Fund 24 000000 1601 Interest Income 24 230160 3604 Gas Commodity Purchases 24 000000 1711 Sales - Single Family Residential 24 000000 1712 Sales - Multi Family Residential 24 000000 1713 Sales - Commercial 24 000000 1714 Sales - Industrial 24 000000 1715 Sales - Public Facilities 24 000000 1722 Wholesale Sales 24250220 3104 Contract Services 24250220 3920 Interfund Transfers - Soil Testing Services 24 000000 4041 Transfers to Capital Improvement Proj Fund Change in Reserve 24 000000 3804 Change to RSR 85,000 11,887,276 5,500 40,800 50,000 + 1,740,000 + 3,987,000 + 3,881,000 + 984,000 + 469,550 + 5,500 - + 901,526 - Total Gas Fund 12,018,576 12,018,576 EXHIBIT B 1997-98 Midyear Adjustments Enterprise Funds Activity Code Water Fund 22 000000 22 230160 22 250790 22 250220 22 250220 22 000000 Change in Reserve 22 000000 22 000000 Refuse Fund 25 551430 25 000000 25 000000 25 000000 25 000000 Change in Reserve 25 000000 3804 WW Collection Fund 27 250290 3104 27 250290 3920 27 000000 1601 27 000000 1711 27 000000 1712 27 000000 1713 27 000000 1714 27 000000 1715 27 000000 1752 27 000000 4041 Change in Reserve 27 000000 Storm Drainage Fund 28581520 28581790/8870 28 000000 Change in Reserve 28 000000 Object Code Descriptions 1601 Interest Income 3603 Water Purchases 3879 JL Project Expenditure 3104 Contract Services 3920 Interfund Transfers - Soil Testing Services 4041 Transfers to Capital Improvement Proj Fund 3801 Change to Reappropriation Reserve 3804 Change to RSR 'Total Water Fund 1401 ; Disposal Fees 1601 'Interest Income 1660 Royalty Income 1431 Special Revenues from PASCO 4041 ,Transfers to Capital Improvement Proj Fund Change to RSR Total Refuse Fund Contract Services Interfund Transfers - Soil Testing Services Interest Income ,Sales - Single Family Residential Sales - Multi Family Residential Sales - Commercial ,Sales - Industrial Sales - Public Facilities Groundwater Discharge Fees ;Transfers to Capital Improvement Proj Fund 3804 Change to RSR 'Total WW Collection Fund 3199 Contract Services 3879 JL Project Expenditure 4041 Transfers to Capital Improvement Proj Fund 3804 Change to RSR Total Storm Drainage Fund Debit 160,000 275,000 4,500 15,100 Credit 80,000 4,500 275,000 - 95,100 - 454,600 454,600 100,000 + 150,000 + 50,000 + 100,000 8,700 191,300, 300,000. 300,000 4,500 4,500 100,000 + 6,452,000 1,422, 000 3,099,000 1,595, 000 336,000 100,000 7,800! 192,200 6,656,500; 6,656,500 45,000 2,800 47,800 45,000 - + 2,800 - 47,800 Total Enterprise Fund 44,654,747 44,654,747 Attachment 1 ELECTRIC FUND SUMMARY gars) Midyear Adjusted Projected Actual Budget Budget FY 96-97 FY 97-98 FY 97-98 Difference REVENUE Electric Sales 62,164 65,218 76,754 11,536 Other Revenues 12,835 10,085 9,338 (747) Reappropriations / Enc 6,957 4,352 4,352 0 TOTAL REVENUE 81,956 79,655 90,444 10,789 EXPENSES Purchases 25,843 27,214 31,964 (4,750) Other Expenses 29,623 35,078 35,332 (254) TOTAL OPERATING EXPENSES 55,466 62,292 67,296 (5,004) Capital Expenses 13,729 11,818 11,818 0 TOTAL EXPENSES 69,195 74,110 79,114 (5,004) • TO/(FROM) RESERVES 12,761 5,545 11,330 5,785 RESERVES Rate Stablization 24,329 20,569 23,210 2,641 Calaveras 41,680 52,178 54,978 2,800 Other Reserves 5,847 4,654 4,998 344 Total FY 97-98 APPROVED RSR LEVELS 71,856 77,401 83,186 5,785 Minimum 9,500 9,500 Target 14,250 14,250 Maximum 19,000 19,000 Attachment 2 GAS FUND SUMMARY (000's) REVENUE Gas Sales Other Revenues Reappropriations / Enc TOTAL REVENUE EXPENSES Purchases Other Expenses TOTAL OPERATING EXPENSES Capital Expenses TOTAL EXPENSES TO/(FROM) RESERVES RESERVES Rate Stablization Other Reserves Total FY 97-98 APPROVED RSR LEVELS Actual FY 96-97 16,229 2,133 1,763 Adjusted Budget FY 97-98 17,791 1,677 1,866 Midyear Projected Budget FY 97-98 Difference 16,966 1,727 1,866 20,125 21,334 20,559 9,734 9,822 6,706 8,314 16,440 4,447 20,887 (762) 18,136 4,664 22,800 (1,466) (825) 50 0 (775) 9,907 (85) 8,356 (42) 18,263 (127) 4,664 0 22,927 (127) (2,368) (902) 13,015 11,519 10,617 3,745 3,775 3,775 16,760 15,294 14,392 Minimum Target Maximum 3,401 5,102 6,802 3,401 5,102 6,802 (902) 0 (902) Attachment 3 WATER FUND SUMMARY (000's) Midyear Adjusted Projected Actual Budget Budget FY 96-97 FY 97-98 FY 97-98 Difference REVENUE Water Sales 13,280 12,149 12,149 0 Other Revenues 1,252 775 855 80 Reappropriations / Enc 2,526 2,195 2,195 0 TOTAL REVENUE 17,058 15,119 15,199 80 EXPENSES Purchases 4,815 4,544 4,704 (160) Other Expenses 6,370 7,546 7,561 (15) TOTAL OPERATING EXPENSES 11,185 12,090 12,265 (175) Capital Expenses 4,846 4,372 4,372 0 TOTAL EXPENSES 16,031 16,462 16,637 (175) TO/(FROM) RESERVES 1,027 (1,343) (1,438) (95) RESERVES Rate Stablization Other Reserves Total FY 97-98 APPROVED RSR LEVELS 7,814 6,411 6,316 (95) 769 829 829 0 8,583 7,240 7,145 (95) Minimum 3,666 3,666 Target 5,499 5,499 Maximum 7,865 7,865 Attachment 4 REFUSE FUND SUMMARY moo's) Midyear Adjusted Projected Actual Budget Budget FY 96-97 FY 97-98 FY 97-98 Difference REVENUE Customer Revenue 18,506 18,572 18,572 0 Other Revenue 2,901 4,451 4,651 200 Reappropriations / Enc 309 881 881 0 TOTAL REVENUE 21,716 23,904 24,104 200 EXPENSES Payments to PASCO 6,338 7,199 7,199 0 Other Expenses 13,255 15,182 15,191 (9) TOTAL OPERATING EXPENSES 19,593 • 22,381 22,390 (9) Capital Expenses 600 3,477 3,477 0 TOTAL EXPENSES 20,193 25,858 25,867 (9) TO/(FROM) RESERVES 1,523 (1,954) (1,763) 191 RESERVES Rate Stablization 5,885 3,813 4,004 191 Other Reserves 472 590 590 0 Total 6,357 4,403 4,594 191 FY 97-98 APPROVED RSR LEVELS Minimum 2,017 2,017 Target 3,026 3,026 Maximum 4,034 4,034 Attachment 5 WASTEWATER COLLECTION FUND SUMMARY (000's) Midyear Adjusted Projected Actual Budget Budget FY 96-97 FY 97-98 FY 97-98 Difference REVENUE Customer Revenues 8,683 8,906 8,906 0 Other Revenues 1,565 1,214 1,414 200 Reappropriations / Enc 4,864 5,513 5,513 0 - TOTAL REVENUE 15,112 15,633. 15,833 200 EXPENSES Sewer Treatment Exp. 3,824 4,157 4,157 0 Operating Expenses 1,993 2,685 2,693. TOTAL OPERATING EXPENSES 5,817 6,842 6,850 Capital Expenses 9,601 10,487 10,487 Principal Payments 165 175 175 TOTAL EXPENSES 15,583 17,504 17,512 TO/(FROM) RESERVES RESERVES Rate Stablization Other Reserves Total FY 97-98 APPROVED RSR LEVELS (8) (8) 0 0 (8) (471) (1,871) (1,679) 192 8,454 6,567 6,759 192 372 388 388 0 8,826 6,955 7,147 192 Minimum 2,526 2,526 Target 3,789 3,789 Maximum 5,052 5,052 Attachment 6 WASTEWATER TREATMENT FUND SUMMARY (000's) Midyear Adjusted Projected Actual Budget Budget FY 96-97 FY 97-98 FY 97-98 Difference REVENUE Treatment Revenues 10,559 11,431 11,431 0 Other Revenues 584 566 566 0 Reappropriations / Enc 2,942 2,984 2,984 0 TOTAL REVENUE 14,085 14,981 14,981 0 EXPENSES Operating Expenses 10,894 11,610 11,610 0 TOTAL OPERATING EXPENSES 10,894 11,610 11,610 0 Capital Expenses 2,475 2,540 2,540 Principal Payments 360 380 380 TOTAL EXPENSES 13,729 14,530 14,530 TO/(FROM) RESERVES RESERVES Rate Stablization Other Reserves Total FY 97-98 APPROVED RSR LEVELS 356 451 451 2,803 3,124 3,124 1,015 1,103 1,103 • 3,818 4,227 4,227 Minimum 1,697 1,697 Target 2,546 2,546 Maximum 3,393 3,393 0 0 0 0 0 Attachment 7 STORM DRAINAGE FUND SUMMARY (000's) Midyear Adjusted Projected Actual Budget Budget FY 96-97 FY 97-98 FY 97-98 Difference REVENUE Customer Revenues 2,063 2,125 2,125 Other Revenues 51 68 68 Reappropriations / Enc 4,758 3,903 3,903 0 0 0 TOTAL REVENUE 6,872 6,096 6,096 0 EXPENSES Operating Expenses 1,544 1,861 1,909 (48) TOTAL OPERATING EXPENSES 1,544 1,861 1,909 (48) Capital Expenses 6,825 4,551 4,506 45 Principal Payments 275 285 285 0 TOTAL EXPENSES 8,644 6,697 6,700 (3) TO/(FROM) RESERVES (1,772) (601) (604) (3) RESERVES Rate Stablization 1,291 618 615 (3) Other Reserves 0 0 0 0 Total FY 97-98 APPROVED RSR LEVELS 1,291 618 615 (3) Minimum N/A N/A Target 500 500 Maximum N/A N/A EXHIBIT C crP Utility Bill Remittance Processor (19817) New Technology Improvements PROJECT DESCRIPTION This project will replace the current utility bill remittance processing machine (UNISYS S40) with a new, vendor - supported remittance processor. In addition, the new system will have optical imagining capability. The system will be used to continue in-house processing of the more than 104,000 utility payments which are received monthly by the City. PROJECT JUSTIFICATION The vendor is discontinuing support of the current utility bill remittance hardware as of April 1998. Various options were explored, including contracting out bill remittance and finding someone locally to provide hardware support. When remittance processing was moved in-house in the early 1990s, this was done because of the inconsistency and volatility of the outside vendors which had been used. These reasons are still true today. It was not possible to find local hardware support, and there is an international shortage of parts for the current processing machine. For all these reasons, it makes sense to replace the current system with another one. Further, the optical imagining component will eliminate issues related to storage cost and increase efficiency through the use of non -paper files for research. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget 1997-98 1998-99 1999-00 2000-01 2001-02 AMOUNT $140,000 COMPONENTS To purchase new system. Includes $11,000 for maintenance in the first year. Sources of Funding: Enterprise Funds as show in the table below. ELECTRIC GAS REFUSE STORM DRAINAGE WASTE - WATER WATER TOTAL 1998-99 $70,000 $39,200 $7,000 $2,800 $7,000 $14,000 $140,000 IMPACT AND SUPPORT ANALYSIS • Environmental: Not a project under CEQA. • Design Elements: None. • Operating: None. • Telecommunications: None. Utility Bill Remittance Processor (19817) continued COMPREHENSIVE PLAN The Comprehensive Plan contains no policies or programs directly related to this project. 2