HomeMy WebLinkAboutORD 3212"' ; I \
' • Of~JG~NAL
ORDINll.t!Ct: NO, 3212 -----
Oi<DHJAHCE OF THl.: COUNCIL OF THE CI'I'Y OF Pl\. 0 l\LTO
ADOPTING A BUDGET FOR FISCld, 'iI:l\R 1980-81 l\ND
AUTHORIZING CLOSING OF THE BUDGET FOR FISCAL Y~ll.R 1979-80
WHEREAS, pursuant to the provisions c.,f Section 6g of Article IV
of the Charter of the City of Palo Alto, the City Manager has pre
pared and subrnitteC to the City Council by letter of transmittal
dated May l, 1980, a budget proposal for the fiscal year 1980-81; and
\-:HEREAS, FUJ . ."S'.wnt. to the provisions of Section 12 of .Z'l.rticle III
of S..l.id Ch<irtcr, the Council did on June 23, 1980, hold a pubJic
Jv:,arin~r or, said budget tifU'r pub.U.cation of notice;
>iO\'J, ·.~··HEPI:FOEE 1 tho Counc i 1 of the City -.:if Pa lo Al to does ORDAIN
as follows:
SECTION l. The budget subrni ttcd by the City Manager for the
fj_scal -~-.cm=-1980-81, a cop:/ of which is attached hereto as Exhibit 11 A0
and by ref crcnce mack a pa rt. 1~ersof, together with the amendments set
for th in I::xh ibi t "B, " attached hereto and by ref erencc;: made a part
hereof, hereby is appro-,1cd c'!nd ~tdopted.
~-~E_'I'.JON 1_. T~u-::-sums set forth in said hc.dg·et for the various
funds and departments of the City 1 as herein a.mended, hereby arE'
appropriated to the uses and purposes set forth herein.
SECTION 3. All expenditures made on behalf of the City, directly
or through any ,:igency, except those required to be made by s ta.te law,
shall be made in accordance with the authorization contained in this
ordinance and said budget as herein amended.
SEC'l'ION 4. Appropriations of the 1979-80 fiscal year th,at c.re
encumbered by"approved purchase orders and contracts £o:r which 9oods
or services have not been recefved or contracts comp1e-~:.cd by the last
day of fisc. l year 1979-80 shall be carried forwa.rd and added to the
fund, department, program, and object appropriations of fisc~l year
1980-81.
SECTION 5. '1'he City Controller is authorized and directed to make
changes in-the department and funds totals and summary pages of said
budget necessary to reflect the amendments enume;.rated i.n EXHIBIT "B"
attached hereto.
SECTION 6. The City Controller is further authorized and d.irected
to:
(a) Close ti1e 1~79-80 burlget accounts in all funds~ to estab
lish reserves and to make such inter-fund transfers of ·1 .. :.'.'"lies as re
quired by the City Charter and ordinance or as set forth in the 1979-80
and 1960··31 budgets as adopted or amended.
(b) Establish a reserve for re-appropriations in the various
funds, the purpose of which is to car:r:-y forward and continue in effect
the unexpended balance of appropriations for~
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(1) Capital projects which arc not completed as of
June 30, 1980.
( 2) Encumbered purchase orders and contracts described
in foregoing Section 4.
(J) 1979-80 a~partmental expenditures set forth in
EXHIBIT "B'' which are authorized to be carried
over to 1980-81.
(4) Establish as an accrued asset the unrealized
balance of any authorized grant or contribution
relating t0 appropriations carried over.
{c) Establish in the general fund reserves for self-insurence,
:replacemer1l: u.L ::;Lu.i:..es i:1\!t;Oi1i...C·i-y, .:li1d ;:~ gc~.:::.:a.l uperating reserve in
accordance with ordinance and policy guidelines.
(d) Upon rccci'.·ing fl:or.1 the Dc:partment of Oti1iti8s, 2. report
ot utilities plant additions, do~ations, removals, and depreciation,
establisL reserves for ( c:vcrgency) replacement in accordance ~vi th Charter
guidelines.
( e) Es ta.bl i;=.h a rc~se!~V(~ f oc '"'ork i ng capital in the general r::md
u ti 1 i ties funds in un ~1moun t th<~\:'. ZJ,pproxirna Les their balance of ac..-:counts
receivable.
( f) Redistribute between depc1rtments or augment appropriations
for classified sala~ies and benefits to cover variances which may arise
between budget estimates and actual salarj_es paid to authorized personnel
as pro·/:i.ded by the scvera:1. employee compensation plans appro•;ed by the
City Council during 1979-80.
(g) Increase, if necessary, Authorizations in the Utilities
funds in amounts sufficient to provide for the purchase of additional
water, gas, electric, and refuse c~llcction services, in the ev8nt tho
sales of said utilities services exceed the original estimates contained
in the 1979-80 budget.
(h) 'l'he foregoing transactions arc to be r-of lec ted in the
Annual Fin::.nce aeport for 1979-80.
SECTION 7. The Connci.l of the City of Palo Alto hereby finds that
the total annual appropriations (subject to :i.iniitation) of the 1980·-81
budget de not exceed the City of Palo Alto's appropriations limit as
establiHhed by California Constitution Article XIIIB.
SEC'l'ION 8. The Council of the City of Palo Alto hereby finds that
the enactment of this ordinance is not a project under the California
Environmental Quality Act and, therefore, !'.lo environmental impact
assessment is necessary.
SECTION 9. As provided in subsection (3) of Section 2.04.375 of
the Palo Alto Mu:iicipal Cude, this ordinance shall become effective upon
adoption.
INTRODUCED AND PASSED: Jur1e 23, 1980
AYES: Eyerly, Fazzino, Fletcher, Henderson, Levy, Renzel, Sher, ~htherspoon
NOES: None
ABSENT; Brenner
ABSTENTIONS: None
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ATTEST:
APPROVED AS TO FORM:
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APPROVED:
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-Director, Budget -and
Rer,curce Managenent
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~ E H 0 R A N D U M
DP.TE: .June 24, 1980
TO: All Departments &nd Div 1 sions
rROM: Dolores E. Blanr.hard
SUBJECT: Adoption of 1980-81 Annual Budget
On Monday, June 23, l9BO, the C!ty Council adopted the 1980-81 Annu~l
Budget as amended by the Finance: and Public \.Jerks Corrrnittc:e recorrrnendatlons
contained in Exhibit 11B11 •
Attached is a copy of Exhlblt 11B11 " This document along with the Ann
ual Budget document provides apµr0priations for the 1980-81 fi~cal year.
Please review this documen~ as it may affe~t your department~s funding
level for the c~~ing fiscal year.
A copy of Exhibit 11611 should be retained 'r.'ith your Annual Budget doc.:.J-
ment.
\ ~ ~ l~v{) tt4,-
Do 1 ores E. Blanchard
Attachment
" -~ -. ... . . . ~ . . .
nrel iminary
3udgei'.
Pa Je
136
233
235
269
Depan.r,1ent
Division
Su2.P.r.Q.~~
C !TY COUNCIL
Administration and
General
-Genera1 Expense
BUDGET & RlSOURCE
MANAGEMENT Building Maintendnce
Maintenilnce and
Operations
-Technical Servic~s
P~BLI C ll'ORK S/RffUSE
Material Resource
roi:ovc.·y
<Qui pment Purchase
(, Rent
Reserves
?LAfHllt~G & CO~Ul\lTY
E'\V; R0!1~MEr~; ...
TRANSPORTATION
Tran5~ortdt ion
?1annin(i
1980-81
Prel i1:ii nary
Budgrt___
~ 9' 500
$ 35 ,000
$ 0
$227, 137
-Profc:<;~iona1 Ser1-ices S O
Exhibi•. "S"
$ 4 '000
Sl?,000
$60 ,000
(60,0:lO)
$17 I! 79
1980-Dl
Bv~g~
$ !'3. 50i.1
$ 47 ,000
~e--,3 r-~. 5 ----·--
Frnance & f'u~l ic ;..·orks Co<-:itter noc•:oer,ds an
ill(Tl'aS-e Of $2,~:(:.l) fer tr .. ••;el f.>::·,:1,Se ~f!d ~l,('f)'.'i
for r,i-o.:;el l ~n'Cr.•c;s e~:):'t'nse.
Finar.ce !. Pub~i-1-'orr.s C'C'<'ittee r-ernT2~:Js <=n
in·:rease in con•.r~:t st>r, i;,es ~c ~rG·>irie <:uStl'dial
ser\·~-:es ~t U·,f. ~'.i:c~1e': :'?.-: (::~-;--,,.r., .. ~~~· Ceri~~r.
finance !. Pi.;bl ic -.:or<:s (?T'~tee .-,.;)·--·e··d~ --~·e
purchase of ·equip-:;ent ':'or th.: "'""~.;·i r·ci Cw::·os~ i!'1g
Prograr ~c t>e fin<!r.ced fro" "e~vse :>"'serve ·r·,'1CS,
~i nance & Du bl ic 1-'orl-s ~0T':: 2e ~ecc·Ter·:~s 3r•
increase in on'!r-~('-t: sc-.... ·;r~~ ~--:~ : .. r~!~s:-c:-r~ !~ ~·0"":
~o·_.~,.""i: Sr·ec a~ ;st .?nc' ::utho.,.· ::: .-")r-.e:r ::·::.1
.'-'ana'Jier ~c s gr, !h-e ~s~igrr.er:: :.;:--ee-v~:,
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P~·el iminary
Bud9et
Pa,·e -~-
273
274
305
309
308
Department
Division
Su!gr~grar.i
Transport at ion
Pl anriing
-E~plojee Serv:ces
-Employee B~nefft$
Revenue
-SpecfaJ Parking
Assessment District
POLiet
lnvestigative·$ervices
-Employee Services
-Genera 1 E:ic.pense
-Empl0yee Benefits
PIV. <CE
Traffic Enforcer;ient
-Professional Service~
-Te;;hr,;ca\ Services
-Supplies
l<l80-81
Pre1 iminary
Budget __
s 40,26:1 s 42,609
$ 14,000
$3~6,890
$ 3,570
Sl,435,607
s 0
$ 2,700 s 2,500
Cxhibit "B"
Sl0,382
$ :;,olS
$15,000
S46,129
$ 300
$16,32'1
s 9,153 s 500 s 900.
1980-81
Budget
$ 50,645
$ 47,2.27
s 29 ,000
~3B3 ,019 s 3,870
$1,451,934
s 9, 153 s 3,200 s 3,000
Rer:>ar~::; ----
t inance & Public Work~ Cor:rit~0r r-ecocreds ~tie
ad~ition of .5 Associate Plan~er oosition for
ilCti vit ies related to fJo,.':lto;..·1 SP?,[' and ari
focrea se in pi!rk i rig pemi t fer:s t•)r f; he r0,,nt01';1
Si'AD.
Finance " Public Works Cc:n.1ittee rPCO.~end~ the
add it ion of 2 C~1unity ServiC\! Officers ard one
General Cl erk B µositior:s for cr1r::e pre<ert io•··
activi~ les.
F1nance & P1,;t>l ic Wor~.~ Co.Tlitt:?e recomends ari
increase tif $10,55.3 for e11par,siori of ~he bicycle
safety' ecucation progran ttirough 3 r.0ntract wii;>
the Central CountiP.s Saf2ty Council.
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fxh, bit' ''B"
1lCCOMMENDED CHANGES TO PP.EL; Ml NARY 19?_9-!:lL_~l)GEJ
Prel ·irninary
P·Ul.i\Jet
!~~---·-··
367
383
33/
391
430
Deµa rt1.1er:t
Divis ion
Subprogr.:im
SOC!AL I\ COMMUNITY
SERVICES
ADMINISTRATION
DEPARTMENT
Hur.ian Services Crmtracts
-Spcci;;1 f:Y.pi:n!'e
ARTS z, SC I t:NCES
OEPARTMENT
Perfonning Arts
-Prcfosslonal SerYices
Perfom1ng Arts
-Professional Services
Visu.::l Arts
-Employee Services
-Er.i~1 loyet? Bi?nefits
RECR£AT!m1 CEPARTM~;n
Facility Operations
-Employee Service~
-Technical Services
-Eo,ui;:tJent Purchase & Rent
-E~p1oyee B~nefits
-£ntry Fee Revenue
RECREATIO~ DEPARTMENT
-Go11 Course Rt:>venu•~
198'J-81
Prel irninilry
Budget ___ _
$537,485
s 2'/ ,000
s 28 ,000
SJ.32,719
$129.226
$ 51,977 s 325
s 0
3148,05 s 54 I 33C
$407 ,415
i19,300
$ 1,000
$ 9. 000
s ( 1 , 321 )
$4,719
·$21,898
$27,500
$ 2,000 s 9,282
~ 9,000
$2£ ,$2C.
1980-81
~dget.
$556 J 73h
s ~8.000
$ 37 ,,000
$131,398
S133,945
$ /3,875 s 27,825
s 2,000
Sl57,757
~ 63 ,.~3C
<)433,941
Renarks -·---
Finanr.~e p, Pub] ir. Works (:Qn-·ftt~e recorrer•:1s
the addition of h.'O fn.0!1.:trt :.er·;·ict>s contractO!'S iS
follo11s: ~G,500 for tile ""i-i-:-'e;iinsul,~ ~urpcr~
Network, and sg,soo for thl' Palo Altc ~1olescent
Services Corpo,.ation.
Fir;;,rnce & Public \.lorks Comittee recome!'1d5 a orf'
t fme appropriation of $1,000 for the !l~io .1\.1 t0
Pl ayers in honor of their 5C1t!i Anniversary.
Council approves an incr"a:;e for coc-riur;i :y outr·e~cf>
in ch i 1 d re r. ' s perform i ng ut s •
Finance ?: Public ~orks Cc-rnittee recorrends tr>e
conversion of a ter:ipor.:iry General :1erk:: posi
tion to a regular full-tine Ge11ercl C'1erl. !'
position for receptionist -'t ':he Cc:lt•,:ral ('er~er-.
f' i nance & Pub 1 ic \forks Corr· i tt ee rpc0·r.end; tl\e
addition of 1 General Clert A an1j • "!5 3L~l~ing
Ser11iceperson !)()Sit ions, 3enera1 exr.>enses of
$2,000 a1.J or.e-t~ne ricir,tenance cos:~ (:' $:!7,5')'~
for the reopening of ~he ~·'itt~el l :>LJ,..I: c0.-r,1ni ~5'
Center. Revenue fra-, fcci1i~y oer,~als ;s
\ncrnsed by s~.l'.Jl)(l. .
Finance & Public Wc.rks CG:T1it~ee recoTeMs a.,
incre-ase in 011e!lue fur the S<:>1 f Cc1;irse tc
reflect r.er: green fees.
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P re 1 i ,, i nary
Bu<lget
Paoe _ __.._ ____ _
547
543
De part:nent
Division
Subpr~~
CAP IT AL IMPROVEMENT
PflOGl1Af':
t1 Cai,1inr; Park
Pedestri~n Exten~ion
Grant/Ash Mini Park
Co1a:iun il:at ions. Sy~ tei;i:>
1%0-8'!
?rel ir:iiilar,y
Q!l..9..~L~-
$15,000
0
Exhibit "fl''
s ( 10 '000)
$ 48,845
1980-81
Bud~-
s 5,000
~48,845
f\larr.i Di:;play $90,000 5 (90 '000) $ 0
GU!ERAL RCVt::NUE
S;.<t. RING
CONTHlGENT ACCOUNT
-Public Employees
Het i rcr:ient Sys t er:is
'.PERS)
-i:-rns
~.::pl oyee Bene fits
Pl an P.a~es
This item has no budg~tary iripact
$2,194,000 s 16,000 .s2,21c,ooo
$2,210,000 s 62,SllO S2,272,500
This iten has no budgetary irpact
Remark".> -·---·-
Fin~nce & Pub11c 11orks Cvm·~ittee reco,r:end~ an
incr~<'L'>f! in fl!11di11g for the El Car·ino µarl'. ''crif
strian Er.t.ension Projt)ct based upon re';r.caj es~ i
nat.e~ and in fom.at ion.
Finance & f'uh 1 ic l/orks COITT~it tt?e rec0<'T't:'<cts il'l
increase in the !980-Dl Capital lrnprov~1ent
Progr.111 for develo~ent of the Grant/Ash ~i,1i Park
to be financed with State Parr Sond Funds.
Fi nancP. f, Puc1 ic Works Coi~P ,,~~· ;ectm'.ienrls
deferrai of this project •mti i st.itus of ~h~ f!f11'th
County Efr.C!'gency COlllllunicat ions Center is
reso1ved,
Finance & Public \~orks r:or.mittee recorr.enr!s tho'
Genera1 RevP.l\lJ~ Sh<1ring Fund> tor 191'.!0~8'! i!' the
ar10unt of s:n,OOO he used for F1eld $0-r-dr.~~
act\vit.ies ·1 the Polic~ !1epartr.ent.
Finance f, Public Works Cocrii ttee recornen:is ~n
incre;ise in tne heP..lth plan pr·en:v'1 reir':-Oln-se-ents
to retired enployees fror.i $60/q~r. t;o $9'11r.1•.r,
effective July l, 1980.
Finance t. Publ k h'o:-r.s Cocriittee recornerid5 an
increase for 1'1isce~l11neous r.:tired erplo.vee$ ~"''"
Governne'l". ':one Sec~'J·-i 21222.2: eHec~ ive :a~~!"''
1, 1%11.
Finance !. Pu:-1 ic il'orr.s Cornittee retorreric5 a.-.
increase in ~he r~!e sched~le fer Er~!0yee ue!lt~
PJ an and De"~ al ri1 ar'I cos': s ~or ~ct i ve c rr'. .-e~' ,.~ ...
~pl(1yees.
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Cit)' of Palo Alto
Preliminary
.. J\11nual. Budget
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May 1, 1980
HONORABLE CITY rouNCIL
Palo Altos Cai i fornia
1980_:.§l.. An~_tl __ B u9Jl~!
Honorable Mayor and City Coundl:
• •
TrJnsmitted here1·Jith is the City of Palo AHo Proposed i3ud51et. for the fiscal year bi~grnnin'.J July 1, 1080 and I
ending .June 30, 1981.
This budget has been preparE·d under the 1~1ost trytng of cir'cur1stanc€s. Not on1y do~:s the CHy of Palo Alto face
the same economic uncertainties ris do private f'in11s .:ind individuals, hut it: L~c;;:s tfk' w1kno1:1'n effects of Proposi
tion 9 as H~ll. :hat measure, which wi'il not be voted 011 until thr ,June 3 pri%1r·y, h,~s th{':' potential for drasti
ca1ly altering the financial stabi11ty of local goven1111ents in California. M this v,:1·iti11Q, \'<'e are unable to st.dte
precisely the effect of the passage of t'n-is measure on P<llo Al to. Our best estii::at•"' is th:'lt Palo Alto 'rl0u1c1 suffer
a loss of $1.6 -$3.5 million sho1~1ct Prc:position 9 pass. Equa11y unknm-m is ~1hether or not the passage of
Proposition 9 ~·rill trigqer a restructuring of st:ate-c;ty fincncfs in qi~ne;,·al. If thi~ co1~1es about and the
Legislature reviSP.5 the s,ystem by which money is subvent:ed to the cities, it may tw n~cessary tn revi5e our budget
as wen. Such a possibility calls for a prudent 1981 spending rrograr.1 and the mainten,1nce of as much
financia1/program flexibility as possible. To this end, thi~ proposed General fur.d budget (exclusive of any sa1ary
adjustments ~Jhich may be granted) has incredsed approximately om: percent cornp~red to last year 1 s adopted budget,
despit.>:: ~11 J.!inual inflation rate of eighteen percent.
Capital projects this year have been severely curt.:tiled. The proposed ClP was presented to the City Council in
Oece111ber, 1979, and ·is essentially d maintenar1ce budget. No new ca.pita·! projects other tha'i "self-funded" utility
projects have been recommended, and the proposal has been reduced from 1ast year's. Since almost all CIP money
comes from other funds. this. action represents anotht.\r atte<np~ to keep e:<.penditures dn,.m duri nl) this period of
uncertainty.
~lhile the subject is of considerable interest and debate~ the purcha~.e of surplus school sites is not addressed
in this budget. Previous reports to the City Council twve indicated that the purchase of school sites should be
viewed as a 11 separate 11 project requiring s.01;1e new source of revenue. Present City i::ouncil think.in~ is to place
such a measure on the Novernl>er ballot. Simultaneously, it is important to rt>cognizf' that cnntinuf'd reduction in
revenue to th~ City {property tax, state subventions) win mean a need 'W find an dd(!itioria1 ·source of revenue for
operational pw·poses. Our present estimates indicate that we may need such a ne\'/ source by fiscal year 1982. The
amount of money needed 1·1ill deperrd directly on the level of service the City Council wishes to provide and the then
existing financial arrangements between the state and cities.
"--~~--·-------"_._. .. ,._ .. 1980·81 ANNUAL IUOGET __ ,_, .. ___ ,,_.,.,.._, •.. -----------"'
......................... ~~ ..... llllllrmllm .. . . . ~ . . .. . ., ' . . . . . . . . ' -
...... -------------------CITY Of PALO ALTO------------------
While the municipal budget is, by la~v, a one-year document, that in no n·ay d~ninishes the necrl to \ lew H i.n the
context of longer range trends and changes. This budget is constructed with several such considt>rat~O!''.i 1n nind.
First, the general consensus b Lhctt Califond<i, and the Santa Clara Valley in particulart is relath1e1J recession
proof. While vie 't'lill experience sorne fluctuations in the lvcal economy as a result of nationc11 poHcjes, those
fluctuation~ win !:le considerably dampened by the cha:~act.er of our local econor1ic structur:::~. Srconrl, the Cit.y 1 s
financial picture continues to de1;:onstrate a decre~sin~J dependence on property ta!\es. This r'c<i:•s tr.a~.\>,~ i~ust look
to other forms of revenue gene rat ion to provide services hereto fore prov icier! by thC> propert.Y ta?\. To the ex tent
that se,·vices are ·identified for specific chentele, an argurn0nt can be :·1ad2 fo1· the application of service fees.
(Special adult recreation programs are a good exa1:1ple of where fees have been adjusted or.ward to rh,1ke these
programs >el f-sustainfog). Most prngrams, however, provide benefits which acctuc to the general p0pu1ation orxl do
not lend themselves easily to the est.ab l i shment of fei:~s and charges.
T':e aecrease in dere:ndence on property taxes is further emphas;i zed by thf' i ncrcased dependence on t raris fers from
the utility fund. This practice is legitimdte and proper 1 but at the same time should be done ~-1ith great c~re and
prudence. At the rnoment, and for the irrmediate future, Palo A1tu's Municipal Utility operations are healthy a.oo
soundly operated. But the fact. remains th::i.t the Utilities provide ft.Jiy tHerity perct:!nt of the money e:qx'!nded hy
the general fund for City operations •. A. graphk demonstration of \·1hat such tn:nsfers mean to us can be obtained 0y
imagining the service cuts \'lhich would be necessary if 1'1'e had to do without the $5+ rnillton ·transfer fror:1 the
Utility •unds. Lon0 tenn dependence on any one source of revenue can be dangerous, and any consideration f.::w
increasing the a1n::iunts to bt~ transferred from the Utility funds ~hot.~d be undertaken with the gre.:>test of car1:i.
Cities in general, Palo fi,lto is not an exception, are labor intensive operations. Approximately two-thirds of
our OPl~ratinq budget is expe'nded for employee services. Consequently, any change in sal ar·y structure Ms a
disproportionately large effect on our expenditure totais. At the same time~ City employees face the same
inflationary and economic problems faced by others in tne society. In Palo Alto~ the City work force is extremely
efficiei~t dnd hardworking at all 1eveh. For thr. i:iast two yuars it has been popular to attack government workers
and to demand that they, in effect, bear the brunt of inf1ation. Fortun<'\tely, this attitude has nQt been e\tidenced
in Palo Alto and should not be allowed to take ho1d. Palo AHo l.fty employees produce high quality work, have
ever~· re~1son to be proud of their service and should not be called upon to subsjdize the rate of inflation through
artificially low salaries. lhe salat'Y question not withstanding, however, the~ at·e hir:ts of several potential
prob1ems within our ml11 work force. Chief &mong the!;e is an rncreasing difficulty in recruidng and retainir·<l
capable technical and management people. As previously reported to the City Councn, a management cor111ittL:.e ls now
spending time trying to 11 invent 11 :rnlutions to this problem. Those soluticns inevitably will require the comnitment
of money as \~e strive to retdin and improve the calibP.r of our staff.
This proposed budget is balanced and provides some reserves aoainst ttie exigencies of the future. rt al so
,3cconrnodcltes the near tern1 effects of further state and/or faderd1 revenue reduct ions. This has been accoo1pl ished,
in the main, by holding programs at their current level and by a\loiding ne~.; progrdrn .• To the extent tha~ the Cit.Y
Council rtishes to increase ~ervice 1evels and/or insti'ute rn:1:1 programs, it rnay hecrn:ie necessary to revie1<1 the
effect on existing activjti~s •
• ~-· -----,---1980·81 AIAL BUDGET----------... ..---.--__,,,
• • • -------------------C!TY OF PALO ALTO----·-----------·~·-··---
One final note is appropriate in these general remarks. Included in this budget i<; a new financial exhibit.
entitled ~u11m1~_/\na1,tsis of Funds. This scheduie depicts the entire budget picture at the highPst level of
~eneralization poss·ib!e. "'Careful study of this schedule is important to a thorouuh understandin~J of the detailed
pages which foJlow. The _Sw1111ia_c,Y. An~~-i~_E_f_J_~~nd~ ptovides a tota1 a.nd complete picture of tht~ proposed
e'<p~nditure/revenue plan for Palo Alto in the corning yea1~. fl I
The recommendat i ans con~a i ned herein have my i·ul 1 sup pert and confidence and represent {.he b2st thinking of your i
staff in each case. It is obvious that an underta. ing this large involves a great 1;1any people, all of whCP! descrv~
special thanks. Of particular note, however, are the efforts of Larry Moore, Director of Budget ,1nd Resource
Managernent~ and his staff who spent weekends and nights an~t1yzing and coordinaUn'.J these ~fforts, and of A1
Mitchell j CHy Controller, for hi::; advice and assistance.
Respe:t fully subr:ii tted,
WILLI ,~'-2.:..-..-----.....
City M ager
AttaclJn}nt
CMR: 240:0
-------·----~---..-··----------===-u-..""""""'--·~11ou81ANNUALIUDGIT--,_..----------------------.-------
. . . . -: ~ ~ •, -~ . . ' ' , ... -.. -. . ... .. ..
~----------------CITY OF PALO ALTO--------------------...
General
Genera 1
Swtmary
PRELIMINARY BUDGET 1980-81
Budget Inforniation
Fund Exp1~nd·itures
TABLE OF CONTENTS
...... ~••••••••e1e•C1'!:1tAC\o'l~····~~••e••••CJ
of P.11 Funds ••••••••••"""••oetic..•••••••o•••••o.,.•••-.tt•Cl••
GEr~ERAL FUND
ft.dmi ni st rdt ion -C-i t.vcounc i l • \) " 11 • .. I •• C .. "' fli ••••• e •••••••• C" •• ~ •• 0 • Cl ••• 61 '~ •• -....
c "j ty c r erk • " • !,J Q ................... 0 •••• 0 Q ••••• 1111 • 'ii ••• " ..... fl: c •
c; ty Mana.ger • ,. •• "' •• ~ •• t1 ~ ••••• ~'fl Ct •• ' 1) " ••••••• e 0 Cl ... ~ .... -:,-•••••
City Attorney ••a• .. •••!:'•e•~•""•t1••••0••~ ... e.~"'""••-t•llr..o•••••
Support §ervices
City Cont roll er •••••-••••••••111••«-••i:ai~cot•ll"•.,••11t•••••••••••o•
CitJ Treasurer ••••A•~···~·······························~· Personnel .............. 0 •••••• .,.,, .. " •••••• " ...... c-• .... ., •••• Cl•""
Budg~t and Resource Mar1agement
SUfl1nJ ry •••••••• 4'11 ., ••• ,.. • ~ 41 •••. • a. •••••• c '° ............... $ ••• o
Budget dnd Resource Analysis •••••••••••••••••••••u••••
Purchasing and Reproduction ····················~······
Real Estate ••••••••••••••••••••~ao•••••·~·~···~•••••••
Building Maintenance ••••••••••••••••••••••••••••••••••
E qui pnent Mai nte11ance ...................... " •••• ,_,, ........ .
PUBLIC WORKS
i
y
vii
l
3
13
2£,
31
45
67
90
91
Hl5
123
129
141
~•.JJJJI1a ry ••.•.•••.••• ~ ••••••.• 0 ...... ..;. 3 •••••••••• e ...... fl •• 0 fl • • 1 S4
Administration •••• ~ .................. ~··••••••••••••••••••o•• 155
E . ~ ?63 n91neer~n2 l••G•e•1•:•ea11••••••1111•~111e1•~G1•1e11•&1•R• f
Streets •••••••••«~•••••••~•••••••••••••••••••••••••••••••e 175
Parks and Open Space Management ••••e•••••••••••••••••••••• 199
Refuse ······~··~~····~w·~~?••••••••••••••••••••••••••••••• 221
~----,._.---------19ao .. 11 ANNUAL IUDGn--....,..--------------""' • • •
_ ... ' '-• ' .a'• ,• ., • ' .. c:.. •• •
• • • -----'•CITY OF F'ALO ALTO----.... --------------.
PRELIMINARY BUDGET 1980-81
TABLE OF CONTENTS
£J_~n n i n 9 and _f_C:!T@.~1l ity E. n v irol~T!.t:"!.!Jl
S u1nrna r·y " ~ ..... ~ ( ~ "'."\ ~ ~ •• c • ~ •• * ~ o • v ,, •• " ••• /) • a. •••.. B ~ •• ,. I) ~ o ,, •••
Planning., ••••• ~············~····················· ••••• T ransporta ~ion " ....... 0 •• Q 0 ii. ~.., ,, ., I) ft .... 0 •• 0 • 0 ............ " ••••
Inspectiona1 Services • •,. •"' e <go e 1 <1 • ~ • • • •,," • o • • • • • • • • • r. •? c.•
Pub1 ic Safety
Police
Summary OQI 8 • • O 81 Ill• 0 •'•""••fl"'~• 4" Ct t O fl ii) It t • O • 0 OP• t to• 0 • • 0 It• t
Police ····~·•••••••••••••••••••••o•••·•·••••••••••••
Animal Services
Co111nuni cations
• 0 to ti • • t 6.• ~ • 0 4J "' f' .. 0 • •) "-0 ~ } • it. 0 -" iii 0 :;;.. • " 0 0 t I I 'I
(>" • e • .. •..,~•&of'•,. 'ti••"'•••"•••"• .t • • • c. • • • .. 6111
F t re .•. ., .. a ... 4-' I) • " • "' • • •• .z • " • II ~ 0 .. "" ,,., • ., • ., •• " 0 • " ......... '° • r) ... "
Social and C~itt .?~rvic.~
Suflllla ry ............ , 4? o 4 •• o .......... ti • Cl ••••••••••••• ,. •••••
Adr. in i strati on •••••••••• ~ • ,. ........... ~ ••.•••••••• ,, • ~ ••••••
Arts and Sciences l!'l••~····,,, ... .,111i0•••····,.············· .. ··· L ·ibrary 1 • • • 19 1 • t • • • • • e • • ·> • • " • • • • • • • • 1 • 1 • 1 • • o • • e •J • e • 1 • • • ~ •
Recreation ~·······~··~·········~··~••••••••••••••••c••••
UTILITIES
S unwna ry .... o •• ti •••••••••• " • ·: , ••• & •••• ,. ............ ._ • , ~ • ., ••
Electric ·~·~··········~·································
Water ·······~~·,··~············~························ Gas .......... 0. •¥ ........ .., ... "'~fl ii •• " ......... ,,. t11 • ..... '-'• ......... ' ....
Sewer ••• " ••••• C' • , ••••. t ~ • fl •• '-" ••• ff • " •• .,. •••• " ••• ., QI o " •••• o •
CAPlTAl IMPROVEMEHT AND SPECIAL REVENUL FUNDS
Ca pi tai-T.rnprovement 'Fund ••••••••••• , ••••••••••••••••••• ,
Compreh~nsive Employment and Trairling Act (CETA) ••••••••
General Obligation Bond Retirement Funds ••••••••••••••••
Appropriations Limit •••••••••••fl(1•t1•co••.,.•••••••••••••••
239
240
261
277
288
289
313
325
339
360
361
377
397
413
441
44,3
471
495
515
546
549
550
55l
----------------.__--...... _..---19IO·llANNUALIUDGEi.,._--------------------------~
I
(------~-----------c•n~MWA~----~-----------~
GENERAL BUDGET INFORMATION
The budget is the Citycs fiscal year operational plan expressed in financial tenns. The 1980~81 Annual Budget is
the City Manage-r's reco1T1111·1dation for levels of City service and the funrling required to provide those services.
The bud:;et is prepared by the City Manager and submitted to the City Cour.cil. Irrmediately after submittal to the
Council~ the budget is reforred to the Fina11cc and Public Works Committee for review., discussion a;id modification.
The budget is then ret:;rned to the Council for adoption inclusive of changes rec0 nmended by the Con1nittee.
fhe budget document con forms in format to the fi sea 1 procedures in the Palo Alto Municipal Code. The format
presents City services, service ,evels, staffing and financial re,1uirement5. Ho\·Jever, as it is the operational
plan 0f a ·1arge organization, the budyet requires substantial study. It represents a distillation of thousands of
pages of materials submitted to the City Manager by the departments and several hundred pages of cw1puter generated
financial data.
Tl'~ BUDGET PROCESS
The budget process begins in the fall of eac~ year. Activity budg~ts a.re prepared by staff most directly involved
with operation of an activity. These act i vit. i es are ca 11 ed subprograms. 1\ ~i1bprogram 1 s budget is combined with
other subprogr&m budgets in its division tn form ~ dhisional budget. A <nvisions's budget fs then combined with
other divisional budgets in its department to fonn the department's budget. The department budget is review~ by
the department head and submitted to t!it: City Manager. The City Manager reviews each departmenti:ll budget with the
department head and consolidates the result of these reviews into the Annua·1 Budget.
ANNuAL BUDGET FORMAr AND TECHNICAL INFORMATtON
The 1S8G-Gl Annua i Budget is prepared and pr~santPd a1 ong organi :r<'lt i onal lines. Infonnat ion is prPsPntPd by
department, division and sLJbprogram. Each subprogram contains purpose, description, objectives, performance
measures, service level analysis,, expenditure sulTITlary and expenditure analysis. Each statement contains the
following irfonnation:
[1 -.;tpcse: The need for a subprogram's existence is explained.
Description: Four types of infonnation are included: 1) a subprogram's nonnal activities; 2) its major ,.
accompl ishrnents for the current fiscal year; 3) tha funds recu1TTI1ended for the subprogram in the r.oming fiscal year;
and 4) its plans for the coming fiscal year.
~--------------"~·~AN~L~n-·--~---------~--~~ • • •
-----·---------'""-------CITY c!ALO ALTO--------·------• ..... --......
Objectives: The desired results ()fa subprogram 1 s activities are stated. Objectives enanate from the subprogram's
1H.nnal activities and plans for the coming fi'scal year~
Pe rfon~1ance Measure.:;: Progress toward the achievement of a subprogram 1 s objectives is ·stc'.lted.
Service Leve? Chan~: Changes in tht! level of service provided by a subprogram are explained.
EXR_enditure Sumnary: A subprog-ram's recoranended funds hy object category are listed.
_t;q.1en~j__~t;!~~ Analys~,: The ~0ed for funds in a subprogram's object categories ·is explained.
Object categones. conso1id.1~-.:. financial dat:j and include the following~ Employee Services, Professional Serv·ices,
Technic:ll Services, Supp'lie~s Materials, Equipment Purchase and Rent, Genera.1 Expense, Speciu'i Expen~e.s, Facilities
Acquisition, and Interfund Service1.
Emplo.Yee ?ervices -This catt:gory explains exµenditures for services ~rformed by employee~ and officers of the
City. They inciude payroll expendHures, expenses directly associate<l with employees ruch as retirement, benefit
plans, al 10Hances .:nd/or reimbursements for business-related activities or pe:rscrn.i1 development.
Professional Services -This category includes such services as 1e9a·1, planning, engineering, and financial
servic'es of a professional nature on .a contract basis.
Technical Services -This categcwy includes ad11ert isi ng and publishing ex~ns.es, secretarial , computer prograilTlli ng,
equl 1:u1ent repair and other services of a technical nature.
Supplies -Thi~ cateyory includes items such as stationery and office supp1ies, minor ·~ools, drafting, gas, oil,
paint, janitorial and safety supplies. These items are generally consumed or lose d1~ir identity with use.
M<lterials -This category includes hardware~ L ... -nber, pipes, valves, signs., auto parts, cement, p'lants and meters.
These itec1s do not lose their identity but become a part of a facn ity or i tern of equi µnent.
Equipment Purcha~t and Rent -This category includes o-,~fi ce machine~ and furniture, vehic 1 es. test equipment, <.1.1d
COi•T1lU:1ications equilJnent purchase or rent.
General Expense -This category contains i terns such '3s property rent and taxes, insurance, memberships, postage,
telephone, transportation Qnd travel and meeting expenses.
~----------------------a-..----19IO·l1ANNUAllUD\.'Et------------------------------,_.
--------·----··-------CITY OF PALO Al.To-------------------..
~peci_~)_~~E.~~se" This Cdtegory is for special purpose expenditures such as grants and subsi<lies, expenses of
Boards and Corndsc:icns and inter-a9ency payments.
£.:?S_J.~-~.i_f:._s._,~_cs_1.~~-~J.~_J_'..i.Q -Th1:i. catt~~Ot'./ identifies experditures for the acquisition of City facilities eitt:er by
purduse or contract construction. Facilities include streets, p~1.rks, and relate·j ·improvements, buildings and
other structures, and elements of the utilities systerno
Utll Hies Sl:rvit~es-Purchases -Thi5 cate~ory covers who.lesale coJT1110dity purchases of natura1 ~lo'::~ water and
e 1 ecTr71·.: ··p:iwer:--rtaT$1)-fncludes th.e cost. nf re fuse col 1 ect ion services.
S~~v·i_0-~~~~12/(L~! Q_~h~J:_.Dq.~~tj:i_nent:._~ -Thes·~ are charges for serv 1 ces rendered by one fund to another. For exarnpl \'!.
Genera! funff pro~Jr.ar:is r11u;;t reimburse the Utilities Fund for utilities used and the Capital Trnprovement Fund must
rt:i;:1burs0 the Gener~.1 Fund for any serv ·ice~ P·~rfonned for capital projects.
On e<1ch financL:i1 sur~'1Tiary poge the total cost of an ope. at ion is listed to provide a more accurate picture of the
foll cost of providing a specific service. Total cost includes q the direct exp1~nditures incurred by a particular
uepart1.~ent/divisicn to provide services, and 2) the value of se~·vice perfonned by other departments to support
that parUcu1ar operation. Under the heading of 11 Expenditures 8y Object 11 all expenditures are listed by the m.ajor
cotegori es exµl ai ned above. These categories are totaled to reflect the tot a 1 direct expenditures and this amount
wi 11 bee Or.le the appropriation. lrm1~di ately below this 1 i ne is •1 servi ces From Other Departments". Thi!) line
renects the 1i1a1ue of set'ikes perfonned by one department for another. Following this line is a designation of
•:rotal Costs11 • This figure is the ~lJTl of ~ir~ct expenditures and the value of ~ervices fran other depdrtments.
The total cost line is advisory on1y and is not the amount to be appropriated.
---.---..·.~---------------1980-11 ANNUAi. lll>GET------·''·--------------
• • iii •
• • • _..-.----------"'·-·------CITY OF PALO ALTO--~----------------
L L C001nu11ity Deveiol'.Jllent Block Grar.t
~ederal Revenue Sharing
Gas Tax
PROPOSED BUDGET 1980-81
CElA
Planning
Genera 1 Fund Expend iturc-:s
Social
Services
14%
./ Public
Works
14%
Public Safety
Fire 22%
~6% _/
--.......... ---
L.. Adm~ ni st~a ti on
·-,,---------------1980-81 ANNUAL IUDGET--------------------""
iv
CITY Cf PALO ALTO
SUMMARY OF Gf.NERAL FUND EXPENDITURES
nctudl /\doµted Change$ Adjusted Proposed Increase Percent
_DEPARiMENTS/01 Y.1 S!_9N 1978~19 1979-80 To Date 1979-80 1980~81 ( D q.£.r:~_a se ). ~~Qin.as_ "" _____ ,........ __
·~----...... -. ..----...-----..-----.-~--._,,-
___ ,.
~pMl NI ST~:~Lf.9Jl/Slf POB1
CHy Council s 44)423 s 42, HlO ¢ "' 42 '100 !1 42,600 $ 5(10 l.2% ... ~
City Clerk ! 73 ~095 Ed , 73?. 10' 265 161 ~ 997 164,529 2~532 1. 6
City Mana9er 189 ,, 229 I 32, l 40 18 '632 150~772 220 ,841 7U,069 46. ')
City Attorney 257 ~801 257,(;83 67,038 324,926 307 sOlO ( 17,916) ( 5.3)
City Cont ro 11 er 579,874 536,331 33,282 569~613 593,7R5 24 t 1?2 4.2
City Treasurer !09,&56 ! l'.5 ,(i94 992 7!4 .686 726,036 11 "350 1 .6
Personnel. UJ,9?4 247 ! 290 38~438 285, 728 307~591 21,863 7.7
CETA Fmp1oyees 439,437 540,000 540,QOO 37,107 ( 5n2 r'03) ...... >. ,l-:, (93~0)
Budg~t & P.esource ~~gmt.
Budget & Resource Anaiy~is t23~475 156 , 78fi 23.324 180 ~ 110 1941.092 13 ~982 7 .8
Purchasing & Reproduct i en 455,29! 390;593 22,792 413,385 4'!6~853 3.468 .. 8
Real Estate 40t852 38t006 U,817 51 ~823 50' 713 1,110) ( 2.-1)
Building Maintenance 733.~295 678,083 74,005 752,089 740~631 { 11,458) ( 1.5)
tqui ix11ent Maintenance 851,516 896, 737 174 ,388 1,071'125 1,281,665 210,540 20.0
f>UBLIC WORKS
Admi n i st rat ion 188,688 180,600 19 ~ 126 199 J 726 196, 172 ( 3 ~ 554) { 1.8)
Engineering 294,768 2'12 ,437 62.,405 334,842 3391041 4, 199 l. 2
Streets 986,304 1,0J0,096 78.958 j ~ l09t054 1t170 ,895 61,841 5.6
Parks and Open Space M~t. J.,259,551 1,465,652 249,333 ·1, 714 ~ 985 1 ,660 ,51 l ' 54,474) ( 3.2) \
PLANNING A ~COMMUNITY ~NV IRONMENT
Planning 4:52,414 450,954 45,374 496,328 454t689 t 41,639) { 8.4)
Transport.it 1 on 202,811 242,336 99' 155 341,491 356, 717 15,226 4.5
~nspection Services 293,929 292 .580 28~550 321~130 347,289 26t159 8. 1
-----------~------------------1t80·11ANNUALIUDGIT------------~~----------------_,_. • • • ---------------------.---------------•"ALE a J.'$ • ..,.lllilw_.. ________ _.
• • • ~---------------.----CITY OF PAlO ALTO------------------....
Actual 1\dopted Chan0es l\dj usted Proposerl Inc rE~a se Percent pEPARTMENlS/DIVISION 1978-79 1979-80 T Oate 1919-80 19130··81 _U!_~:J:.~~?_s..£)_ Cha~~ -~-----.~----·--~--··----.--~-· .......... --.... •,·~··~~-.-~P-•-
____ .__.,.
PUBLIC '.)AFETY __ .. ____ ,,,, ........ _ ..
Communications 1,086 > 9$6 1,019~479 119i141l l !: J 38 ,")23 1, 187 ,574 48,951 4.3
ro"l ·ice 3,5301530 3,3i'1 ,22/ 596) 047 ::» 967 ~274 3,977,928 10,654 .3
,C\niri:al Services 2~5 9 95~, 251,083 36,084 28/,167 286,813 $ 354) ( ~n \ Fire 3,80H,699 3,5?3,235 613,456 4,186~691 3;8659733 (320t958) ( 7. 7)
soc rn1. SERVICES
-----·-~·-.-,---
Admini strati on 556,997 660, 766 l8tl13 679)479 694,34?. 14~863 2.2 Arts and Sciences 526,715 534,736 59,744 594,480 635,010 40,530 6.8 Li brdry I ,!JI 1,874 l~000,000 114 .• 309 1, 114,309 l '190 '852 7fii543 fi. 9 Recreation 813,023 867,070 54, 130 g21 ,200 907j568 (13, 6:32) ( 1 • 5)
CONTINGENT ACCOUNT --·""--2,400~000 (2,178,382) 221 i6J§. . ~J.~4-i..QOO 1,972,382 .
TOTP.L $20, 131,082 $22,393>631 $ 493, l20 $22~886,751 $24,549,187 $1 ,662,436 7.3%
'-----------------WIOAll ANNUAL llUOC3ET----__,-,_ ________ _.,,, vi
------------------CITY OF PALO ALTO-----------------......._
Ri::VfNUf
Pronerty Tax
Sales Tax
Other Taxes & Fines
Gasoline Tax
Motor Vehicle In-Lieu
Cigarette Tax
Alcoholic Beverag~
Property Transfer
Trdnsient Occupancy
SCCW(;O Import Credit
Revenue From Other Agencie~
.Joint Fi re
Joint CornmJnfcatfons
Joint Sewage Treat~ent
Stanford Hospital Bonds
Federal & State Grants
Revenue Sharfng
CorTJnun i t y Dt=ve I t)pn~r. t
CHA
Utll!tie5 Sales -Le~s Purchases
Other Revenue
Interest on Tr•asury Balance
Sale & Rent af Property
Ser:..ric:e Fe~s-Pel'mits-Licenses
Administration & Suppcrt
Public \Jorks
C .:;;-:-.-:iu n i ty E riv i ronmen t
Pub I ic Safety
Sod a 1 Services
Parking Fees
Utilities
Mandated Cost Reimb~1rscment
Mlscel laneous R•venu-
Total Estimated Revenue
1979-30
Tot<ll
$~~600;-0110
. 6,300,()00
728, S68
l, 100 ,000
270,000
40,000
105, ODO
1,050,000
112. 000
400,000
1,230,366 eac.,sso
l, 173' 168
176,250
313,442
767,000
140,000
13,575,203
2,000.000
530,200
9,Z.00
34 ,577
485 ,6?.0
296,856
469,965
99,00C
1,620,067 i.o,oco
122 > 523.
tST !MATED REVENUES -r.LL FU~DS
Ch,rnc.e -;i:----. .;:; __ _ ~ 235,(:C~
l11JO, CCO
(1~\!,566}
100,000
5,iJGD
I 5D, 000
( n .914)
l85,278
838,043
(4. 500)
(13,442)
34,000
(102,,293)
2,618,137
(205,200)
{I ,qOQ)
10,765
18/,360
12 ,372
116,041
14.~00
(360,067)
__ ..illi_fil)
1'?30-8!
Tc-tJI $1::rr<;-;-c:-:'f
6,7'~.J,1~('.0
678,ooo
1,7.CO,COCl
1.70,000
l.C),!)(;0
1 lO, GJ~
l ,200,CCO
i 12 ,GOO
l, 192 ,452
I I 070, l S8
2 ,011'21 l
l 7i I 750
300,000
801,00~
37. 707
16,193-340
2,000,000
325,000
a,ocm
45.3~2
6 72, 3?0
)09 '228
sa~.006
1?),000
i ,260,000
lj0,000
JS ,000
Ger.era 1
C·~·,(~ r1~ t; :)<l. sn-sr;-:-i7i;
6 f /Gt) I:-:~:;)
l ,200,G::<J no ,000
40,COO
l l 0 1 G0v
l ,2CD,CGO
l 12. ;)00
'-i•JV, vV\i
l,l9?,452
980,158
37,707
Z,001,000
325,QOO
e,ooo
4~,342
672 ,990
309t22.8
566,006
.i.o,ooo
35,000
!'h;n; c i pa 1
Uti?itf::~S r-··-··--·
2 • () 1 l • 21 l
16, \93,340
l ,26&,000
678,000
90,000
171,750(8)
JD0,000
801,000
11),000
$ 2,205,32~
........ •'.
~-,,--------------1980·81 ANNUAL euDGEl,·-·--........ ----------------"""
• • vli •
• • • _,,,,,..----------------CITY OF PALO ALTO------------------
EXPEND I TURES Ernp 1 o~-;-;~·e···serv; ces
Profession<ll Ser~ices
Technical Services
:;upr 1 i es
Materials
Equipment Purchase & Rent
lns~ran~~ & General Expense
Subsidies & Special Expense
<:on ti ngen t Account ' a 1 a nee)
Bond ~etiremcrit.
Total Operating
Capital Project
C 01m1un i t y Deve 1 or, men t:
Street Improvement -Gas T1x
Util itl~s Construction
Gcner3 I ~I ty lmprnv~ment
Total C<>r1 t.,,~
Tota! Appropriations
INTE~FUND s~RV!CES
Provided by Gener~! Fund Depts.
Provicled b'! Utilities Oepts.
REVENUE TRANSFERS
Stree~ Improvement Fund
federal Revenue Sharing ~und
Conmunity Oevelopm~nt Fund
Bo~d Oebt Service
Ut,I llties Ne~ Revenue
Wat.~r
Elec;tric
G~s
Capital Projects· General City
Proje~t Contribution
Ne~ lrar.sfers
APPROPRl.-4.llONS AND 1'EVENUE TRANSFERS -Al.L FUNDS
19/9-30
Total l--·-----5)-$ Zl,}75,550
(696. 91f'.))
{1,054.740}
(1,U7.80G)
( 2 , 2 70, 5 3 I}
(1,10.3,839)
(971 ,607~ {l107t~,684
(221 ,617)
(518.300)
(31 '22 ~, 62 5)
{669,634)
u~o9,t-i93)
(908,797)
( 1 ) ~~?.J.~88) T3, 0,912)
(j5, 106, 537)
1980. P, 1
Tot .!1 !
sTIT:6~6~9-~foT
(684,90'))
{I ,083 ,603)
(!,361,755)
(2 ,4/CJ, 706)
(913,197)
(971 ,66lj
(T .280,5/S
(2,soo,000)
(87J.219) <34.o<fj"".65s)
(704 .406)
(JBJ ,ooo)
(l ,904,596)
(1,035,000)
(4,027,002)
$ _ _,-o,_-_
Gener<it r'i;....•-.1i:-.in~i
O[:t:rating :.rtiliti~s
~Ti--·1 7-'-i .. 'c-q6T s-TY:s0;f1, T'FT > , • , , 05< , I_ )
(2li ! ,709} 0.4;.~00)
(85~.878) (j28' ]?5}
(795' 375) (56(, r ~20)
(718,626) (l,761,QSO)
(6ii6.053) (25 7 I JI,~)
(690,329) (i'Sl I 332)
(755,475} (525,-100)
(l, I ~Jli ,ODO) (606,000)
(2~, 549, z4l) ( 8.bf3-;F.f5)
(1,9D4,S96)
-( r C$QT,. >%) t..... • 1 ..
{lq,5lii,2_.U) ( 10 .577 ,790
2,352,046 !2. 35·1., 01t8)
(893,850) 8SJ 850
T;'Jt58,lj1! n-r,m-:r~ ~
29~,000
)00,000
89. 96-Je
(561 ,84Ji)
5~0,955 ($60,955)
ii,870,286 ('i,870,2S6)
'Z.67,027 {267,027}
{91;5,000)
~ ~~~ll $(6.26~112)
Ca;iitc1l
_ --~.i~o.\ ;:ct s ____
$
{7'.)4 '~ 0(1)
{)83 ,000)
H ·?~5,flOO) \ • .o;2,lf00)
(2t122J06)
383,000
701t '1106
94S,OOU __Jo,ooo
$ ?-.,,, tF-'~0.2
(678,000)
(300,000}
(79'i ,370)
56l ,Mli fB)
{90 1000)
$(J.....j_20.~)
-------------1980~81 .ANNUAL IUOGET------------.-.·~-·-"""·' ----
-w·.·. CITY OF PALO ALTO-·
ANALYSIS OF FUND 6t,LANCES
Estimated f~.t L"".a!~d
Bi>. l enc.es Total Total lnterfund R1;.,·e11l!e Sc; l ,;nc..~s
GENERAL OPER/\T I NG FU'r.W ~~<: 30d_98Q_ Revenue Ex_eend i tu res $crvices-iict Tr<1risfcrs J\li1t', '1·0, 1~31
Oudgi:!t (Total,--$ "Tf9., o4-T; 2 58 S-U1i , s49~Ti-;J) $ ·nss .·191.f ·s··· ·~-: c i;-3~!~iEs--$"---·--·-·-··-·--
Reserves for:
General Operiltlng 3,200,0CO ("'! ~ < ' .; ; (H4,"<'i1 ~ , ~ ~~ ;J , 4 ~of r
Se Ir· lnsur<>nce 1,450,000 ~150 ,0i)f1 2 J G:·:c, ODO
1.fork i ng Capital 518,300 s 1 a, 30-J
Housing Lo:in Guarc:ir.tee ~ 19 ,972 5!3,972
Total Gcn~;al ·s.61JB.m 19-;-0I! 7 '2 58 ('24-:S7i9,24i') 1;1isr,f'§]" 5;438";·232 ., , osi-;719
CAP 11'1\l PROJECTS FUND
Cap fi:a 1 Projects 8ud3et -o-{2, l22,~06) 7., l?.;:,1;06 ·0-
Open Space J .. eq<i l [)(pcns.~s .?il 5 o .Jl.9 P. l.ill .Q.t.9_g £ 2.750,000 ('f;'ffi~' 2,li2-;-~ l.,750,000
SPECIAL REVH•UE FUttOS
--Pro'J""~t Cont rTbutT0;1 -0 .. S0,000 (90,f..00} -o~
Street Improvement (G<lS Tax) Mo~ CJS,ooo (678,000} -0·
F<Jdera 1 Revepue Sharing -o~ 300,')00 (300,0()\:i} -o-
Community Oev;;; 11.>pmen t l5,000 801 ,000 {7')!1, J/O) 21 ,630
Speci a! Housin9/Mitigatlon 325,000 325,00U
CAPO lmprove~nt 50,000 21.~oo 77,.000
ii A PD I rnp rovemen t -o-86 1000 _J.86 I !)QQ.) ·O-
., I 982 ,000 {l ,9liR,3!0) -r-:~610 Total Spect a 1 390,000 ~i 1. .>. JO
Mt;NICIPAL UTlllTI ES
-BudgeCT'iO't;rr-l~.464, 551 \10,r,77,'/91} (1.1isa,19a} <1.~2.s,s6i)
Reserves for:
Working Cap I till 3,011,900 ~61 ,31+3 .Llj/3,243
Em~rgency Pl ar.t Replacement l,072,884 389,90'.1 l.462,793
Systt!m I. mp r OV':'lrnt':n t 511-22,391 )'7 i'.)8 5 439 589
Total Ut 111 t I es 9,207.175 19.1164.,~~ { 10 t 577:7§T) cr.~ss, lffi ~~·w.ffn W,375~25
BONO DEBT RHIREMEHT FUNDS -o-22},375 (871 ,2 l9} 6'47,8~li -o-
~Lfil:.Ull@! $j!L,,C,;}3 1 ~ $40 p 7 l 7 p 18, $ {;J§ p 120#22) $_ -2-$ -o-$2.0 .011 ,u1; .... -
• 1910-11 "FL IUDGET---.-· ix
• • •
•• • • .....----~----· CITY OF PAtO Ai.TO-------..-........
Preliminary
Annual Budget
1980-1981
' ~·----1980·81 ANNUAL BUDGET----=·"·-=-, ... .._ _.J
-• ~.:, • ' • 6. -: ' q'" • ..:.. • • : ... -·. .1ji. -:'· _.. .. .,, • ~ •.
~-·----------,_...._.-.c----cln' OF PALO ALTO---·------·-------..._.
ADMfNISTRATION & GENERAL
EXrEND ITURE SUMM/\RY
Employee Services
Supplie~
Genera! Exµense
lotal Expenditures
EXPENDITURE ANALYSIS
Actual
1978-/9 -·---·-....
$27,004
1 ,030
_10 ,~7_?_
$](\ '910
CITY COUNCIL
Ad.i U')ted
1979-80 ----· ·-··--... --·-
$27,000
l ,600
·--~)_Q_Q_O_
$37,600
Eri1µl oyee Services -$27 ,_Q_OO is recommended for st ct ffi ng this subpr(Jgrarn.
Suµpl ies -l~ . .l~__Q_Q.. is rec'Jrmiended to µurcnase supplies for Cou11cil111emhers.
Proposed Increase
1980-81 JQ~('. t:~51-~~) _,. .... _________
$21,000 $
l,600
..J!.-L~QQ soo ·-·-~-~-·~·,-· ·~.
$38, 100 $ 500
General Expense ·· $9,500 is recoirrnendcd to provide the fol lowing: $500 for du~~s and subscriptions; $7 ,200 for
travel and meetin~i~;··a-f'icf $1,BOO for miscellaneous 9ener<1l expense (including $500 for purchase of second photo
cabinet for Counci'i Churnbers for pictures of mayors).
• • •
I
l
• ·@ <" ~,': • ~ •• • ,, • -.. • • •
• • • --------------------CITY OF PALO ALTO---------------......_..._
Employee BPnefits
Adrninistr>ation & General
TOT J\L EXPEND ITURLS
FXPENDITURCS BY OBJECT
lmployee Services
Supplies
Genpra l Expense
TOTAL EXPENDITURES
Services From Other Dep<lr t.1;ients
TOTAL COSTS
FINANCING
Services to Other Depart;nents
General Revenue
TOTAL COS'f5
Actual
1978-/9 -···-·· .. ··---·· .. ··
$ 5,513
__ :1.~ ~-~~Q
44,4?3
32' 517
1,030
_1_q , __ 8].~
44~423
_}_'L_9_~J_
59,392
41, J10
'2 ?.B? _ .. _, . .:.~.
$59,392
CITY COUNCIL
/\dopted Changes
19/9-80 To Date
-~·--···--·· ..... -... ---···-...... -.........
$ 4~500
37_,60Q
42,J.OO
31, 500
l '60(1
-····-~-!.9QQ
4?, 100
.-1.~t.~.?2.
5/,782
47,110
-1.Q~L?.
$57, 782
Adjusted
1979-80
--·--·-~···-·--·-
$ 4~500
_}.!._L~gg_
42~100
31,500
1,600
_ _J __ tQ!:iQ
42J100
_}h~~?
57 '782
47~110
10.672 --·--·
$57,782
Proposed
19flQ .. 8J. -··-. --··--··~-
$ 4,500
38 .rJ..9Q
42,600
31j!i00
1,600
----~L?.Q.0.
42,600
_}J_JQQ.
57,700
421000
. .l'?..1.? O(~
$57,700
Inc r0a se
. 0}_~~5~!'.'..~.9. s eJ
$
500
--~-·· ..... ·-·-
500
500 --·-------··
500
__ l?~~l
( 82)
(5,110)
5,028
$( 82)
l')crcent
~-12ar!~-
%
1.3! ..... _, ___
1. 2
5,.C, --·----
1 ~2
_u_~_z.L
( • 1)
(10.8}
47.1
( .1)%
"-..------..------------.._....-____ ._.._1980~81ANNUALIUDGET-----------~------..... ------,.,_.,,__,,,,_.
2
..----------..... -. ...___,,, ........... -·-----·CITY OF PALO ALTO·--··-·_,,,,.,... __ ..,.,. _________ ...,_ ___ ;,, ___ __
CITY CLERK
1%0-·Bl PRUGR/\f·~ AND SlRV.ICE LLVfL -Expend'itures of $164~529 are rec:o!n:iende-d for the 1980-81 fiscal year. Th·is
·1-5·-iil'l foc.r(;<1·s-e -0r·r:r:·53·2· --0::,,-c;i:· 'tTi(; current year. The 'Tfici:·-e«is·e primarily rusu1 ts fro111 higher uclvertising rates and
puhl 1shing costs. Tv10 subpro0rar1s have bef'n el irn7nated and the activities and person yc,1rs combined \tit:h other
sub11royr,11.1s. Filing anr1 Recor-t:lkeepi ng has been continued with the Adm i ni s l rciti on ancl Genera 1 Sutiprograr1.
Co 1.rnc i 1 Support has been comtd r.cd 1r1ith the M'inutes and Meetings Subprogram.
ADMINISTRATION AND GENERAL SUBPROGRAM
PUHPOSE/G01\L -To administer City Clerk, Mdyor, and Counci'I offices and programs and t0 nwintain an up-to-date
"and·(:ross-referenccd filing syslt.'lli of il; I publ'ic records of the City.
DlSCRJPl!ON -The ft.di;iinistration and Generci.l subpro9r<:1111 ·is responsible for budget prepilration for City Clerk and
·c1f_y-Co-[,:licTl, providing pub1 ic infon11atfon/refrrrid services} prc~parin~ the City Hostr.r, sett.in~J and i111p1ementin~1
depd1t1i1t~11t pol'icie'., and pr0ced1ir'e~.~ irnp1c1nentin0 Cily-\·Jicle programs such as Employef: DevelopFwnt, filing Council
packf't r.1ilteria1 by subject, index"ing Cotmcil actions~ filing and indexing legal documents (contracts,
resolutio11s, ordinances, etc.), cutting up Council minutes for filing by subjE'.CC> and bindi119 and reta'ining
pern,rnent documents. Accornplish1nents for 1979-80 include meeting Roster and bud~~et deadline':>, r,om;,letion of
updatrn~ of index of Council actions project, and implementation of weekly procedutE! for keeping it up to date.
At the end of the current fiscal year, all secretarial staff will be train2d in the use of word processing
e qui ~'X.1e nt.
$61,478 is recom11ended for the 1980-81 fi sea·! year. This is C1C1 increase of $3, 104 over the current year. Pl ans
Tor-PmQ-81 include continued purging of basen1ent file doctrn;ents and implem()ntation or a file retention syst~n
based on the results of a pending City-wide study.
_ _,,,_,,...,. __ ..,.,™-·--· ..... _,, ___ _,,. _ _.., .... .....,.,.,~------1980·81 ANNUAL llUDGEt -----.,., ... _, ____ ..._ ____ .,,,,,,,..,.
• • • 3
I
• • • --------A----... ·---·-.. ----··---c1rv oF PALO ALTo----.-.------------
cnY CLERK
DllJFClIVLS
1. lo :1aintain ,rn 1;p·-to .. datc· index of information for responding ta pub'! ·ic phone inquiries.
3~ ~) prov-~dt~ and 1.1zt·intaini on a l-l'eckl.Y bdsis, an index of Council actions~
1\0M iN ! S H:.i\T r ON f',ND Gl NrRi\L
Pi IUORt·'llilff MlASUHLS -· .. ·~. --,~· . --·--· -· .. . . ' ...
U ty Hoster to be ur1dd.ed dnd reprinted by .July 3.l
,wd llanuary 31 of eJch fi sea i yec1r
Nuube1· of C0uncn packets for f'i1 i119
Nu::1ber of aclions for indexing
Nur:1ber cf 1 eyal docu111ent.s and pennanent records
Percentage of Council dctions index(~d within la
days after meeting
Percentage of Council packets filed within 10 day~
after meeting
Actual
1976-// --·--·----.. ··-·-
5~
499
Actual Actual
197/-78 1978-79 -----·------··-. ·--•v--•-•
1/31/79
5j 53
5~9
419 430
90%
83%
Targf!t
19/9-80 --····--·-····--
7 /Jl/79
1/31/00
50
500
425
90%
95%
Target
1980-81
--·-···-~-~
7/31/80
1/31/81
50
550
4?.5
95%
95%
SER\f!Cf UVH CHANGE -An increase of $3,10·, i~ rP-con1nended for i980-81. Current serYice levels win be maintained
ror-1-9so-=·a;~~---~----·-
..__-----------------------------1980·81ANNUALBUDGET------------.-.---------------------
-------------------"""---crTY OF PALO ALTo-----------------~
AOM Hd STRATI ON AM) Gt Nf.Rf,L
Ernpioyee Services
Technical Services
Suppl )es
Equ i 1x:1ent. Purchase t Rc~nt
Ge nerd 1 f xpenst•
Tot~l Expenditures
EXPCND IT URE ANALYS ! S
Actua 1
1978-79
$ 24,450
6 '041
l,313
10,172
-~ -'"-~ ~?_~?_
$ 50,834
CITY CLEk~.
,ll,dj USt·~d
1979-80
$ ?4~961
6~ 900
3,500
11,000
-__ 12_, Q)}.
$ 58,374
'8ii~~f(.iy:ce"\-er:~;1c'es--=--J~~ .•. s~~ is reco1n11cnd{~d for st. a ff i ng UYi ~ subµrog ram.
Proposed
1980-81
$ 26,565
8,400
3~~'JO
11,000
·---1-~.~~~
$ 61,478
Im:rease
( Dec_rg~ s el
$ 1~004
1~500
$ 3' 104
Tech~1icd1 Scr-'-'ict'S -$3,400 is reco11rnendc<! to provide U1c follo~·dn~J: $8j000 for legal ar.d cllsplay advertising,
for publisrdn:; the ag-;i1i-da tfi~lt~st, .:.nd foi· suppl·ies and 1wintin9 of the City Roster; and $400 for maintenance of
office f~qui1~1ienL
Supp1 it~s -$3,500 .s recorm1ended to provide for office supplies and stat'ionery inclusive of minutc5-books ilnd
µaper' Cou ncfilM3)•or st at ionery I and park et mater ..: ls.
Equip:ient Purchase.~ Rent -$11,000 is recormiended to provide the fol1owing: $1,50C for purchase of tape
recorders and ne~ typewriters-an<:rf9,500 for rental of word processing equipment.
General t:xpense -$12,013 i~. recon1nended tJ provide the follO\''ing: $1,513 for City liability ir.z~;rance; $8.500
for City merr1berships a-nd.$2,000 for travel and meetings •
....... ~..----------··-~-------------~·-.-------19eo~a1AMNUALIUDGEY---------------------__,,,------..,,
• • • 5
• • ---------· .. ..._--.--w ....... ,.,~,,---CITY Of PALO AITO----
CITY CLERK
MnWTL3 M~D MET11 NGS SUR PROGRAM
PUHPOSL/GO/d. -To provide ;·~11i·: ic r1;1tic~: of Council and CGHiitt~~r 111cr,tings 1 agendCI and 111inutes of meeUnys, and
aali11r1TsCr~a'Efve and c01:pletc clerical support to the City Council.
Dl'.:iCRIPTIOti -1he :·linutrs and l'.ld in~is suh~1 ro9r.m is rf'Spon~)ib1e for attendance at. Council m:'!etings of the C'lty
cTe-rc-o-r7,ssist.{1:11 Ci~y Clcrl:, riPl or thf' Sf'Cretary at Cnr.idtlc•e 1neeti11gs; gP1ing formal and ir.foiiiiu1 nut ice uf
all ri:ct.,tinys throu~;l1 3dvnl1'.,in:~ <'.nci d 11·cdJy sck:fulc of 111er:1cin9s, publishing Council agenda ·in the Peninsula
Ti1;1cs Tri bum. pref1i1rin~ a0e::d,+ ,1; i '>tli'f.:ort inq r;1ateri(•l fu!' Co~rnci l/Con1::ittee meetings, preparing and
1nai11t.,1ininJ p(•nwncnt i.i:wtc•', cf C:ounci1.1Co:rnittee nJ(~c;t;qqs, set.ting up physical arrangements for meetings,
providing tcpc: n·co1·di11Js of r:~'ctin'..):~ Mid verbatirll ac!inn' ~·f Council and Co:~-=~dttt.'.CS, .:!rr~rnging for radio
oroc:Hicast of l~ounc1 I ii:cet inqc.) ;n1vidin::; contact poht hE'tWC!'i1 p11hl ic anr Council, acknow1erlging and
dist.ribu\ iny corrL·spondenrc to Co:mcil, kt'2pin~J a Talent flcir1k of cHizens interested in SP.rving on
Council-·iippuintcd h;:>anl::. dnd co;;~:i:ssi\iJt'.~ 1111d 1:1t.>11it.01-in'.1 tile· ;1ppoin! .. 1;1ent procedure, typin9 correspor1dence and
ne\·/ bilsirw:;s itc11c. fo1· Cou11ci1, .?nd 1ui:i11~1 trdvc~/1:1cetin~i a1·~ai1S':::1f:nts. Accor,·1plishr11ents for 1979-80 include
COlilpletion of H.rndhot~~; for Counc1l-;:;1pni11tcd bodrds (ltid co1.~:1·issions.
$:>~),610 is recoi:1;1e11ded few t.lie J(jgp_~~-1 fis.:·r11 .Yt~Jr. This is a decrease $(2,192) fran the current year. Plans
Tor 19-80-81 ir:d11rll.' 1nainlL"n<lllCP of current service lc•vel s.
C3J[C1IVES
I. To attend a~ 1 City Coun(:i'! rn'!et'ings and provide rec0rding S!:cretary for Cor.:nittee meetings.
2. To yive runnal dnd infon.1i11 notice of all meetings and executive sessions.
3. To µrovide accurate Counci1/Comnittee minutes v.'ithin. a two week period after the meeting date.
4. To r~1ake available ve.·rbatirn actions of the Council and its r.ormrittces the morn·ing following the meeting.
5. To acknowledge all citizens' le:tte1s .and distribute them to Councn. staff, press and puhl'ic.
6. To r11ainuiin a Talent 13ank.
7. To p10vide suppor-t to Council in rnuking appointmrnts to Council-appointed boards and commis5ions •
._..._R __ . .,,...,..__......_.._._ _ _.._ _____ _.,,_._ 1980-81 ANNUAL l1UDGET-----,.-.... '-··--·"""'"'·"'""'"'--------"
6
•• • , • • ~ • i • • • L "t• ., ., • • ·•:.... •• • • • •
_,_----------------CITY Of PALO ALTO----------------........
CHY CLERK
f1ctual Actual Actual Target Target MINUTES & MEETfNGS
PERFO:~MANCL ME.ASURES 19 lf-<1? 197/-78 1978-79 1979-80 1980-81
Nu111ber of Counci 1 1~ieet. i ngs/hours
Number of Cml;ii t tee :;1cet i ngs/ ho:Jrs
% of 1,1inutes produced withh1 t~'O weds
of Councr!/Corrnittee r.h:~etin 1JS
'.t of appoi11~1;1ents made prior t0 Ol'~r,1~ io•1
datP of inc wnbent' s tf: n.1
4 9 /l 96
3c ' , ._,I '.W
J<i" J.J-.
-----··· ·---,.
41/184
?q f .._ -I 82
30,:
SE 0 v1·c_,': LrVEl CHA"'GI.· -R deCr'<)_dSf> '-(:),)C1?.) ' ,. j f' 1"'011 O'I f\ I ~ -I~ ' f\ <. r..: .., ~ •. -! s reco'.I :('I\\ l\ 01· '.1(Jll-oJ.
f or-l9'8cf::g~---·--
MINUTE.S f\ND Mff 1INGS r\c t.t~J l J\ojt;Stf;d
EXPENDITURE SUMMARY 19 ?t:~,. l~f ·19 /9 .. 80
----·~ ----·~ -... ~---. ~----. --
[mployee Services ~j?, !Al $ 49,1302
Tect:r.1cal Services --·-~~~2~ ---J~~_QQQ.
Total Expenditure5 $40,943 $ 57,802
EXPENDITURE ANALYSIS
Employee Services~ $47J'~}O is reco1a:1ended for staffing this subprograr:i.
-·~·---·~ .. ---·---
:3lJ150 45/200 40/175
24/ 60 35/115 35/100
80% 85% 85%
10Ci% 100% J.00%
Current service levels 1'l'i1l he n;-Jintdined
Proposed Increase
J9£i0-Hl J_D_r:.<.:_!:.~a_s e J ~--···••> --·····-
$ 4/,610 $ ( 2~192)
~! .. Q.(~Q --~--
$ 5:i,610 $ ( 2' 192}
Technic~~l Services -$8,000 is n~co11:1ended to provide the folloHing: $4,500 for contracting with recording
secretaries to attend-and-to prepare drcl.ft minutes for Corrrnittef' meetit1gs; $3t500 for contrc.~ting with KZSU for
hroMJcasts of Counc i1 meet 1 ngs.
---------=---"---1980·81 ANNUAL IUDGET-----------------11'?
• • • 7
• • •
....------------·-00 --------ctTY Of PALO ALTO----·------~----... -... ..,, ... -· .. ·
C.lH CLERK
cu CT I o~;s Sl_IPPF:oc1~1\r'. •··-' -
DE§.f_l~J...P.TIQ.~ .. The Elections :'Jubprn~p-a1~1 i5; responsih1c for i''l!i'•'rin~i C'lection C<'llendar5., issuing election
r11ateri.:ils t:) candidates; orde1°ill~J ckction Sll(\f1 l1c·:,_. t'rCpdri11~J veter i1a111\l:lcts, contractin{] l'."itl! the County for
services, µrocesslng {1hsentee op;)·1 ic:itfons and t'(1l!c:<,; u:;nJt1 ct·in~: tl:c election on [lection n .. w, in~ur-ing that
Council canva'~ses r:lec 1~ion t·1~turn<;, n:tair;in1i b~ll!ots rn a~:u\1·(L::ir-iu' with clc:ction ld11; adv1.Ti.is'ill9, monitoring,
and filing financiai reports of canrL;d:it~s crnd cr1n1itlc1";; 1;ion·itlH ir~~l off.year crn,ipainn (°1!1n9 rPquirements; and
administering conflict of intE-rs;•sl n-:portinq by Courcit·1e:bcr:~, rier1hTs c1f Cumcil-ui•P0inted boards and
co11111issions, and dr.';i911ntcd c1:1ploye~~·~ ;)f U1c' CHy, /\tco'..p1i,)i11:ents for 1<1/9.(}(l iric1udc the succ~s'.:,ful
adrnir1istral.ion of U:c Specii1l flecti(ifl Cf)!!SOliddtf'd 1;il!1 U1c '.)!iCC1,d '.,:tid.ci1ide e1cction on tiovc:'1hrr 6, 19/'CJ; and
estah! ishin9 and r,wnitorin'J cl syster1 for fil in~J of fin;uic i<il rlisclo::.iitC' ~>LJtc111c'l'•1:S under Ui(' 11c1·11y adopted
Conflict of Interest c:i..~de for De~.i9natr.'<1 [1:1p'!i:iyees.
$14,088 is reccmnendcd for the: lYflO·-Hl fiscal yedr. 1hi:; is a d('creasc ${34}) frou the <:1ir1"r.nt year •. A.s a re·s·ufr-of the Charter Arnend1:1ent passed 11/b/lCJ. r>ffecth~· 1?/?/}9, chM'!ging thi~ Municipdl flf)Cti0n date to the
first luesddy aftC!' the first r:ond0y ·in NO't(.'llbt.'t" in odd-nui~tierr~d )'hffS, thtre \iil! hP no Municipal Election in
1980-81. Current ser11ice 1evels, includ1n:J nonitorin~ of Political Reforr,1 Act and Conflict of Intere~t filing
re.:iu i rements, wil 1 b1: mai nt.:1 i nee! in l 9B0-81.
OBJE~TI VES
1. To en5ure thC1t all dead1ines regarding financial reporting by cdndidates and rorrl1ittees are me'i:.1 that no
fines for lat€ filfog arc incurred, and that all fom1s are accurately completed.
2. To conduct any specidl elections wti.ich occur.
,.._ ________________ ...,..,.,___. ______ ,-·-..-.--=1980·8iANNUAL BUDGET----------------..._----------------
8
-.------------------CITY OF PALO ALTO·-----·--..._-----------------
CITY CURK
ELECHONS
PERFORMANCE MEASURES
Act ua 1
1976-n
Actu.:1 l
l~l/l-i'fl
r~ctua1
19/B .. /9
la rgf't
197'.LSQ
iarget
1080-81
Number of elections*
NL;mber of candidates
Number of chalienges by candidates
*76-77 -Special Election 11/2/76
77-78 -Special Election 6/6/78
78 .. 79 -Special Elect.ion 11/7//8
79-80 -Special Election 11/6/79
and General
and General
.. ,._..._. -----~· ~.
2
18
0
Munic1po1
Muni c i pa 1
1
0
0
E l t:1 c t ion , M<1y
El ectinn ~ ~oy
? ._
14
0
19/i'
J 979
0
0
0
0
0
~E-~VIQ_LEV.f;.~: ... f_H.~J\§_F~ -/\decrease $(347) is reco1m1ended for 1980-81. Service level~ '1'/ilf be r::cdntained in 1980-81.
Elf CT IONS
EXPEND I TUR£ SUMM..t\RY
Employee Services
fe~hnical Services
Sµecial Expense
Total Expenditures
EXPENDITURE ANALYSIS
Actual
1978-79
-·--~--
$17,099
766
35,439
$53,314
Adj u•, ted
}979-80 __ ......._ __ ~~·.-...
$12)435
-1.iQ.O.Q
$14,43:.
Employee Services -$12,088 is recou1nended for staffing this subprogram.
Proposed
1980-81
---~-
$1-?~080
____ ?2000
$14,083
1 ncH?a se
.@e~J.:e<ise}
(347)
$ (347)
Special Exp~nse -$2,0_QQ. is recorrmended for checking signaturas on petitions, leading tG a sp~cia1 electicrn.
'------------------------...._.,_....__.1980-81ANNUALIUOOE?-----------------------..-..----....... __,,-
• • • 9
·:·~·-.('· -~ ........ -..
• • • ~-----------.. -·---.. ._,..,.", . ....,,.,.,, __ _, __ CITY Of PA!.0 A!.TO---,-----------~-_. ... _.. · --------.
-NOTES ~-
10
.· . ._ .... ~:'·,: .... · .. ' . ~ .~.
-If!' ___________ ,~____,,,~,._,,,.,-I.,_ -·CITY OF PALO ALTO-·=-----.. --.. ----'"·-·-·-' _____ _
CITY CLERK
Actual Adopted Owng(~S Adjusted Proposed Incre~se Po-cent
f.~£!.~L~ll.u_ ~L~ .. ~_Y_ J s.~-8J.~!~_G.f.LA11 1978-79 1979-80 To li?ite 19?9-80 1980-81 J_~~-C:!~9_S_e.) C~fi_n_~ ----------. . "-•-------------·--··-······ '--'• ·~ -,. --· --~-. -·-------~·-·
En1p l oyee Benefits ~ ?8~003 $ 28,9F, $ 2 ,1~71 $ 31,3fl6 $ 33,35~ $ 1~96? r ')'( ,J .... ~ '
Admin·istration & General !.10 '83tl 55 t ~H 9 20455 fi8,374 61~·1/H 3, }011 5.3
Minutes & Meetings 40,943 53,GB7 4' Jl s 51,80? :,~))610 ' 2' 197) ( 3. g) (
Elections ..... ~;t!}l~ -. .}} _~ ?..~.l 1 ,~i!~1 14 ,~3_!) __ __!_4 __ ,_08_B _J ·-_3~_7J { 2. ~-) _\... __ ..... l
TOTAt. EXPENDITURES 173, 09S 151'73? JO, 26S 161,99/ J.64 '5?9 2,53? l. 6
EXPENDl TURi.S fW ODdLCT -·--··-· --.... _, __ ~ ·-·--·-· ----·-· ···-·. -·--· .. -
E111p 1 oyee Servi c c~s 10?; 100 108 ·' .319 10,26~) 118 ~ 5g,1 119,G16 1,03? . ')
Technical Services 15 '213 14,900 14,900 16,400 1~500 lo. 1
Supplies J, '313 3,500 3,500 3,500
Equipment Purchase r. !{('nt 10' 172 u_,ooo 11,000 11, 000 C(
Geni.:ra 1 Expense H,t157 12,013 l?,013 l? ,OU
Spec·ial txpensc 3r t! 'iC) --.... ?.;,.()_qg X.O_Cl!~ ___ }~_QOO ·-... ~Y. '.::.:_ --··-······-····"-----·--·------· -.. ·-·-·· -·
TOTl\L. EXPEND I lUHES 173,095 151,732 10' 265 161~997 164 ~ 5?9 2.~32 1.6
Services from Other Departr1ienb _}LJ.9.~ ___ J.L~}R~ lJ .328 16 .100 ... .U .. ~-~-~J _J ? .• _lJ ----------·-· ... -~·--.------------··· --··------
TOTAL COSTS 190)198 169,060 10 '265 179,3?5 180 ,629 1.~304 • 7
FINANCING ---·--... ·-·--··-
Services to Other Oepart111ent s 160.120 160,120 160,120 171, noo 10.HHO 6.8
Genera 1 Revenue __ }Q_,078, ___ _?.__~~~o _J_Q .. J6~----~J:Q.~ _9~6~2~ {9s576) ~,~~
TOTAL COSTS $190 ,.198 $169,060 $ 10 ,265 $179,325 $180 ,629 $ 1,304 . n .
._,.~.._,...,..,,.._.,.~,.,....-.-------~----1980·81 ANNUAL IUDGET-· --www-• --=--····-· --------------
11 • • • --~~~~~-----------------------Wlm ________ ._ ................... m!l .......................... 11m1.:~~~ ......... ..
• • •
~~.,,..~.:..·~~MJ·,..,.~ -crrv OF PALO Ai.To-·· .... -.·-•w -C:V.l1Wi'11~.11119'!.,.,~:~\'-.,,.·~··~
CITY CLERK
fl.t: t ua l Adopted Chim 'Jes /'l,dj us led Proposi:d l nc 1 ·e.:i S<'
f\UTHOR I ZED POSJTIONS J.977-rn 1978-79 To Date 19/ll-19 1979-80 _iD f!.C~7_'l~<: s_e) ---.--------· -----·----. ----·-·---· ......... _._ --~·-·-·--~---·-·--·--·--·~· ····· --·"' -··--·-· °'"''"'--••• •-.••Y••o~ ., ----·----......
City Clerk l. 1. 1. 1.
Assistont Ci t.Y Clerk 1. 1 J.. 1. l.
Sec reti:i ry f>. ?. • 2. 2. 2,
Secreti:P'Y B L ·1 ... l.
General C 1 erk 13 1.
TOTAL REGUl.N~ POSITIOt~S 5. 5. 5. 5
TEMPORARY ,t\ND OVERTIME ·----. ··-~--------................ ----. -----·. --
Ts>mµordry • 27 • 75 • 75 .40 ( • 35)
Overtime • (Jl .06 406 .03 _('.'._Q;~J ---···-· ·-·-,_.,... _____ -··· ... '" ----·--·--·--·------··-.. ·--------
TOTAL TEMPORARY & ovrnnML .28 .81 .81 . 41 ( 30. ,,.,,u_)
TOTAL PERSON YEARS 5.2B 5.81 5.81 5.43 {.38)
A~-~.9l.A T 19.~L~t.1.SUB LP.~OGRA;:i
L:mployec Benefits .80 ~ 75 • 75 .70 (. 05)
Adlllinistration & Geri era 1 1.16 .60 .60 1.42 .82
Mi ri utes & Meetings 1. 71 2.16 2 .16 2.75 • 59
Elections .16 .60 .60 .56 (. o~)
:~0uncil Support • 76 • 95 • 95 (. 95)
r{ecordkeepi ng & Fil i nu .69 7r .75 __ (. 75 )_ . ~
---~ ......... --·---·--
TOTl\L PU{SQN YEJ\RS 5.28 5.81 5.Bl 5.43 (. 38)
EMPLOYEE SL.RV ICES $10?.,100 $108, H9 $10~265 $118,584 $119 ,616 $1,032
---~-----------
£1,Y~_RAG_l_~OST /PERSQ.~JEAR $ 19,337 $ 18~ 644 $ 1,766 $ 20,410 $ 22, 029 $1)619
..___,..,._....._ .. ___ .,,., ------------"""""'-19'10·81 A~cNUAL IUDGET-------"···----------...-
12
{ • • > ' ' ' -~ - -.:.._ " • • • • • • • • r
-----· ,.~'t'V OF ..... '0 AL-.,0-....,...,..,,..,.., ... -··"...,_ ________ .,...,,. .... ___ _ ..---------~~ .. ~ .. ·.~:.•'.M'~,441&U • ...,.3ltl' r~a.,: ,I
CITY MANAGER
J.980-81 PROGRAM AND SERVICE LEVU -rxpenditures of $220,841 are recorrrnende<l for the 1980-81 fisca.l year. This
'Ts·-an-·rne:-r·~·ase-Offld)Ttr?fovPr the current ye<J.r. This-Tncrease is due to the rein~.tatement of th~~ Assistant
City Mcrnager po!iition and a Secretary A Confidential.
The City M,JnilDer's Office provides ovctall administration, 1eadpr~hip, and direction for tlH) City organintion;
·identif'if~c; for the City Council community ·issues and nf.•eds requiri110 legis!a.tivc-: po'licy deci~;ions~ assures that.
pro9rar:is and services are effect·~vely and efficiently provided; and fostf;r5 public a\'larenes~; of municipal
proyrams, services and goals.
ADM IN I STR/\TI ON AND GOffR/\L SUBPROGRAM
PURJJOSi:/GOf\L -To provide OVE.'ran aclr:1inistrativc leadership and direction in the day-to-day opero.tions of the cTfy·:----... -.... -.
DESSRIPTIOI~ -The Administration and Gcni:•ral suhpro0r.:t:11 is responsiblf~ for providing leCldersli'ip, ciirc:ction and ~-u-[)~ioi:c·fo ... the City ~.;t.aff to enstire that staff services are provided effcctive·ly and efficiently. Major
accomp1 ·is!11nr.nt<:> for 1979--80 incl u<fo the srnooLh transit ion fro1n the rweviotis City Man<.'lger to the current City
Manager, thr sc1rction of a nc1v Puhl ic 1-lork~; Director, and revision to the develor··;ntal process for the City's
Capital Irnµrovr~m~nt Pro~1ram.
$/2,837 is reco111rncnded for the 1980-·81 f'iscal year. This is an increase of $29,819 over the current year.
-1l'fc111s,..for 1980-81 are to provide better coordination of major staff assignments with the re'inst.itution of the
Assistant City Matwger position, uncf to prnvide overall administrative leadership in carrying out the Council 1 s
po 1 icy.
OBJECTIVES
1. To provide leadership and direction to staff ·in completing major assignments that require assistan1;e from
the City Manager's Office.
2. To allocate City Manager's Office staff based upon projected organizational prior·ities.
---· -·-· --" -......... ,..._ .. "_ ........ Al'--1980·B1 ANNUAL BUDGU' ------
• • • 13
- . . t : .· _. ~ . . . ' : . :.. .. ., • . . .. . ' .. . •. - . ; . . ... . . . -~ -' 1 ~ ~ •
• • • --·--·-·---·-------.. ---------·--cnv Of PALO ALTO-···--· __________ ,.w ____ ...,.,._.··-----
ADMlNISrnATION AND GEN£RAl.
PE RFORMf1NCL ME/\SUR.ES
Nllinbcr of ass i grn;ients to staff
% of major staff assignments requir·ing
substantial involvement directly by
the City Manager1 s Office
% of time City Manayer's office spends on
a. staff or organizational matters
b. City C0t1nci1 related matters
c. long-range planning, creative
thinking
.rv.:tual
1976··/7
c ITY W\NAGrn
Act1101
1977·-78
Actual
1978~79
-·-···--·~-·-··
25
63%
553
38%
7 0 %
Target. Target
1979-80 1980-81 ... _ ~~-·-~-· .. -----·-·
30 30
60% 60%
SOX 50%
40% 40%
HJ% 10%
~l~Y}C~:-~J.Y~l: __ Cfi./'JY~i!~ -An in::rease cf $29,8.19 is reconrnended for 1980-81. This increase primar'ily reflects the
proposed additiun of 1.26 pet son years due to the r':.'i.1st{1t.f~d t~s~istant City Manager and Secrdary A Confidential
positions. The service level of this subprogram will increase accordingly c.rnd plans are to ·increase the
coordinat10n between depart1nents and lo provide more ad111·inistrativc assistance to Council.
\_ __ .._ .. _, ----..-·----··-·-·....,.__. _ _,,_...,_ 1980-81 ANNUAL IUEIGET----·-----------,,.,,,l
4
• ..... • • • -• • j ... ~ .. ~ •• ' ' •
---------.. -----~~.'!~~, ... ------·--~~c1TY OF PALO ALro--------.... , ... 11o ... • -iaQ·... ....... .......... _." ________ ........._ "',_
ADMINISTRATlON fl.NU GENCRl\L
txPENDITUHE SUMMARY
Er1~1 loyee Servic~s
Professional Services
Tee hn i ca. l Services
Supplies
!::qui p1nent Purchase & Hcnt
Genercil Expense
Tota 1 Expenditures
lXPFNDITURL ANALYSlS
Ac:tua1
1918-79 --~· ---·~---
$115 ,464
l99
681
2,334
4B8
-2:.1.?}}_
$121 .684
CI TY MAW\GER
Adjusted
1979-80 ---·--•·r-••·-
$35t632
1,i50
1'350
250
--"~ )_~}?.
$43,018
Proposed Increase
1980·-8!
--~-·---,--.......... ( Oe~.r~a se J
$65,951 $ 30,319
650 (500)
l, 350
250
---~.!-~~~
$72,83'1 $ 29,819
l1;iploycc Services -$65,9!.:>1 is reconw,iendecl for staffing this subµrogram. T1ie increase of $30,3l9 reflects the
reinstated Assistant C"l(~;·-·M<'l!lilger and Secretary/~ Lorifidentia1 µosition!J.
Tectinica1 Scr•rices -$6~\() is reco1!u11errJecl to ~~tovidc the following: $Fi0 for equipmer;t maintenance and repair and
S~iOO for 1;dsce·11ane., •Js ... fe.chnica1 s;;rvices.
Supplies -$1,3SO is recommendt~ct to provide the follo\'ling: $1,050 for office s11pµlies and stationer.v~ and $300 for
i)ook s, fi l 111~-:--afi(f pub'l i cat i ans.
Equipment Purchase Zi Rent -l?.~Q. is recommended for the purchase of office equipment and furr:Hure.
General Expense -$4,636 is recrnmiended to provide the fol101di11g: $961 for City liability insu1·ance; $2,675 for
Cit,y merni.Jershiµs, ariCf'"$'f,OOO for trave1 and meetings.
• • • 15
• • • ~------------------CITY OF PALO ALTO---·-=,.-n ____ ..,,......,_,,,,._, ______ , __ "" __ . _ _.,. ____ .......,_
C TTY MANAGER
CITY COUNCIL SUBPROGRAM
PUl~!'llSl/l;lli\L -To ~wovide the City Council 1·1ith all the relevant information needed to make decisions rrgardinq
(ity pol ic'l(~·s (ind pro~J1'a1;is and to assist the City Council in improv'ir1g it'.1 internal procedures.
DLSU<IPi!O~i --The City Council subµro9ra1:1 ·is responsible:·: for provid·;ng polity reco1miend0tions to the Sity Council
'.3n.cf t~nsui,-fo·g th .. lt Council assi9mients arc comp1eted in a timely nwnnel". Major accnmpl ish111ent for the c11rrent year
is the i11j:lrri:c:itation of "study sessions" on 1~1ajor iss1ws to a11ow the Council to inforrna11y discuss inipo~"Lant
is.stH.'S r-cquir·i11q pulicy decbions by tl1c CounciL
$3(),ll}tl is reco11111cnded for the 1980-81 fiscal year. This is an increase of $7,566 over the current year r-eflcct;ing ~-;.·:·i ,)ddiLiona1 person yeJrs. The ir;crea~c in staffing vdll provide more ~dministratu~. <1'..;sistance to the City
l·l,11i-i~icr on Councn re1ateci assigrnwnt.s. !fforV, will contir11Jc to be focu~.ed on 1r1orking \'lith the City Council to
enst~n· that it is being provided rlith relt)V<rnt inforn1r:i.tion from l'thich so11nd policy decisions c<m be made~ that
Co1n:cil assigrmcnb ~re coc1plcted 1·1ithin specif-ied time periods, and to assist the City Council in devdoping and
1;idintt1ini11y ii spcci fie list of its pr'ioritics.
013dlC I r1"_S
l. To JSSU!1H~ an a9yressive role in identifying for the City Council c:orm1unity issues requir-ing policy deci~ions
and settinD forth the future costs and benefit;; of alternative pol icy ac;tions.
2. To ensure that the City Council receives fu1l and timely h1for-mation on matters affecting die operation of the
city.
3. To provide the City Council ~vith well documented po1icy recornnendations.
4. To assist the City Council in developing and maintc.:ining a specific 1ist of its priorities.
5o ro .'lSSist the City Council in improving its utilization of time.
~--------------1980·81 ANNUAL BUDGET---... --·-· -.. ...., .. ,_ __ ll<,...,.~ ---------~
16
·I I·
• .,. A!..-• • ,_' < ·,.·,.,· • i
--.. --·--CITY Of PALO ALTO-"""·-------,,.. .. ...., ....
CITY MANAGER
ClTY COUNCIL Actua 1 Actual Actual Target Target
PrnFOR~J~;Kt: m.f1suru s 1976-77 1977·-78 1978-79 1979-80 1980-81 __ .__.__........ ___ -~~·-.. ·-·-· ... ---. -·····--.. _____ ... _. __
-~·-~··----· ._......, ----·--·~-r ---·--···----
tlui;iber of ;~1dj or Stoff r~o i. icy r.:xor:~ 1cnc1a:-
tions 30 30 22 25 25
ri u·:1tie r of Counci1 i:Vi s i g rJ!;ie n t -~ to s ltl ff 30 30 25 30 30
Nu1:iber of Council ilSS i g1mP11t ~ conplctcd
by Stoff 45 30 41 30 30
'.t of staff pol i(y rccw•.;eqdat i 011~,
dCCf'pted b,y Counci) 89;:. 7 ~ <'
' ~'"" 96% 90% 90%
% of Council ,1 ~; '· i ~:i;1;:i(: r; t.., cor :p1 etcd by
staff 89% 100% 100%
SF.RVICL if.VU_ CH.fl.NGE -!,n i1Kr·easr-of $7.~i66 is recoin:1e:ncied for 1980-81. This increase reflects an ddditimrnl .25
-r~l:.s-6-i-, ·.Y:eai:-s{affin{i rr-:-our·;_:es whic-11 v.lill fncret1se the Manilger's Office capacity to respond to Council request~; and
assigm:erits in a proi:1pt and ti1.irly fas}1ion.
L: l n COUIK IL Actuul Adjusted Proposed Increase
l 97B-79 1979-80 1980-81 _{.Q_c~s_~~~ ::gl .......... --·~·--·•'·----·-· •4 ·~; ·-__ .......... -.,4 ...... -.. ·-
Emµloyee Services $28,632 $36,198 ~ l ,5f5
--·----~·--·· ___ .,._ .. .., ... _ ... ... _....~-------
Tot~l (xµenditures $28,632 ~36,198 $7,566
EXP[NDITURE ANALYSIS
[M~rloyee ServicE:·S -$36,198 is. reco;;l':iended for staffing this subprogram. Thf' 1ncrease reflects a portion of the
,-e-instated /ls$istantCity-Manager a.nd Secretary A Confidential positions.
~-----"'" .. __ ,, ... .,.....,,,_.. __ .. ___ .... .,..,._, -··""· --;R __ ......... 1980·81 AN~UAL IUDGET-·····.. .. __ . .,,,..,_,,,_
• • • 17
. :¥. . f • ~I(~ • •• :_ O L • ,..1. O .i. O .. • " , < O •. O : .. ' '. O ~ :. :,; •• O O •• O O 0 0
O • O
0
• • • ---™-~-": "'.._....._..._ ...... -,---~--· ~--.. "~CITY OF PALO ALTO .. -------------~-~~ ·' -~····"'~,.,..,,,~-:~.':,
')UR'l)·iq /"('·\\. !.__: __ l, .· .r .'! I( .•
actlvitir~s.
through a series of pl annecl change
D[SCRIPi~U:i ··:tic f'r•y111iution.:11 :,'.,1n,1~;c::r:11t suh:~wo1Jra11 is r·2spor1sibi1:1 for prov~dinq supportive services SlJCh ci:s
~}-rut;fr>r.1 soTv1n; ,::,,: c:,1nsul~(:iiu: to :r?~;,·uvc H1Yrkin~i conditions and effoct.ivenC:"ss for departmi:•nt'.>. '<'Wrk groups_, and
lndividu~ds 11t all level~ .. lrdinin'.J is pro'1id0d tcJ enhdnce hur•cHl rest~lH'U~ uti1izat"ion and co,1m!lmicd'tions skills.
Mcijor acco1.1pl ishn(·nts for l'·L79-~:o inchd(• {':t.1:,;indP.d scope of t?·c;inill(J in public sdfety (Pd.lice Mid Fire);
inll'~1ratinu trainin1.11rith rJl.ht:r olf.~.)s, especially safety and 1oss control; <1~sisting numerous divisions •.vith
problc:1s {)f reduction Df :·~:,snu1·(t:\; ;rnd te&1 bl;ildi119 efforts in r1nnnin9 and .Social and Corrrnunity Services.
$3?!9~:~, is rcc111:1~·:,dd fi.11 lhv l~)l\'.l-L;J fis<,ll ye<1r. "!his is an irKreas<~ of $/~5/0 over the current year.
-:itib1;roj:·111,: C'ffo!'lS for ick'(J .. '.ll 11111 conti1;t:e to focus on prnviclin~ traininD to CHy e1;1ploy'i.,C':' to deve·lop job skills
suc!1 i1~; ci}1.01unicat ion, co11!is1.•l i11~, decision 111..ikin~i, c:md conduct ·inq effrcLive r~:eet.ings; and C<.int.ir,ued problem
solv;n~J ,=rnd consu1tiitiun to (ki!,:1t.1:w:1:.s t(l "ii-1iwcve 1mrk productivity.
Oi\J!CTlVLS
l. To provide rJrublc1:1-solvir;si a~;-:;istcrnce anJ skill buildinl] activities to managers and employees.
2. To provide training classes t\i City enploye0s in a nur11ber of areas, such as Hw;1an Resource Development.
3. To provide on9o"ing tea1.1 building consu1t.ation to City departments.
4. To assist City Manager ar,d his sL~ff in long ten:i projections 1HK1 planning to support the organizational
objectives.
--------........, ___ .... -------· ··--... 198C·S1 ANNUAL BUDGET------~--------·-----·---")
18
I
Gl:G1\N l/;\T ! ONAL t1J~NfiG!}ff NT
PrnrOf<MANCL MLASlWLS
Number of HR!! cl dsses rnnd1.1cthJ in
(1) counseling skills .. (?) in1.L~r,.
vier1in9, ancl f:n Hwi<ln !(,,,,01;r(e
Devel op1~1ent
Nun1ber of probl.~:;1-:;01viny inu~r·..-en
tions 1n City depart1;('nL
Nunibet· of d1·p~1·trnents /H'()Vidr;c! on!jo1 WJ
tea, .. , bu i 1 d ~ n g cons u 1 ta l. i o 11
% of rr;1p l oyces \~'fho fee1 s~:: 11 ~, 1 ea' n1· .. d
through HRD cl t1sses ar:: he·! pfui h,Kk
on the JOb within d six mcmth orriod
% of Por ice rh1 peirt.1.10nt pE.•rsonnt>1 in·
volved in probler.1--solvin9 activities
1·1ho find prolllr1~1--so1v1n~1 helpfui ir1
their job \·1ithin six i::onth~. of ..:01,.
pletion of probh:>;il .. solving activitie~
% of Utilities Dcpar1.N'nt personnel in ..
valved in probleni-solvinv activities
who find probie1~1-solving helpful in
their job ~;ithin six rnonth5 of co11-
pletiuh of problem-solving activities
% increase in the number of de pa rti:ie-nt s
provided tea1,1 bu~ Tding consul tat ion
% increase in the number of er:iployees who
feel . .;kills learned through HRn classes
are helpful back on their job
'cnv Of P.•LO ALTo--·
i\c t 11,11
l (! f 'I··// -. '. -~ .
CITY MANAGfR
flctu,1 l
1977-?B
----·-
Actual
1978-79
'} (_
?.
7
Target
1979-80
2
1
5
90%
50%
90%
103
10%
Target
1980··81
2
l
5
90%
50%
90%
10%
10%
SERVICE LEVEL CHANGE -An increase of $7,570 is recoranende<! for 1980-81. This increase reflects an additional .17
persony.ear'ifa(ffng' for th i 5 suhpro9 ram.
"-w-------·· ........... ----==-.-=--.. ·--19&0~81 ANNUAL dUDGET-,--------------~ 19
• • •
• • • ~--------·-----------CITY OF PALO ALTO-------·---------
ORGANIZA TIOW\L MANAGF.MENT
EXPENDITURE SUMMARY
Employee Services
Total Expenditures
EXPENDITURl ANALYSIS
------~-----..... ·----·--......-~·-·--·--
,'\ct11a1 t\dj u<; ted Proro sed
1978-79 1979-80 1980-81 --··' ··-___ ..,_ ---. ' -·--· ----··
1-?'-,11 r; $ 3t' 0~)5 ~ ... ' ' .. ~ .
-·-· --.. --~-----·-··-·--
$ 25,41~\ $ 3(' crns
INTERGOVCRNMUH /I.I. RELA n ONS SUBPKOGRAM ___ ,. ________ . --·--····· ---------... -----~-·-'""···--.-----~-------
Increase
J_p_P;_~~~9-~~).
$ 7 1· "/(' ':), I
------·-·----
~ 7) 170
.E~R.~9-~ljGQA_L:_ -To assun1e a leade!'S~1ir role in ident if_yin~J and 111ffstiing major issues which require cooperati'!e
actions with other jurisdicticns.
OE_~CRI_~~Q-~. -The lntergoverr.1;iental R.e'lations subprogram is respor.~~.ihle for esta"'lishing coopf~rativ{~ relationships
with other jurisdictions to work on issues of 1.1utual concern (housing/job~ il:1balance~ medical services).
Acco111~'lishments for 1979-BG include negotiation, in conjunction with Council direction, with Stanford University
on the i~i1l01~ Ro::id project; and resolution with PAUSD of the adult cros.;;,in9 guard issu2. Additionally, staff ha5
r2co11!11ended to Council the v.cquisition of se·1eral closed c;chool ~.ites. Staff is continuing ongoing disctission
with East Palo Alto regarding the industrial pnrk.
$10,501 is recofHTit>nded for the 1980-81 fiscal year. This is an increase cf $2,245 over the current year,
reffecting slight additional staff tirne. Activities for 1980-81 include continued cooperation with Stanford,
PAUSO, and other governioental and non-governr11ental en~ ities ~ich irnpact Palo Al to.
OBJECTIVES
1. To pursuE: issues identified by Counc i1 or staff which re qui ;··e coopcrat i ve action Hith Stan ford University.
2. To µursue issues identified by Courie i l or sta1i •:1h i ch require cooperative acti{ln with last Palo Al to.
3. To pursue issues i dent i f i ed by Councn or staff which require cooperative action with Palo Alto Unified School
District.
~------=-------_,.--...-.----------..---1980·81A~~UAL BUDGET--------------------------------A·-··-~._., 20
-----------·" ··-----· ---··--.... ·----.... -m-cnv OF PALO ALTO------"-·--~---------·_ .. .,.,_,_,__. ____ ._...
INT El<GOVERNMFMTJ\L HU.AT I (Jr.IS
PLRFORMANCE MEASURf S
Nu1:1iH'r-of i ssuc-s for cooperal i vr
act i on 1·ri t li St an ford
Nu1;1ber of issues for cooµerat i ve
action \litli Las1. Palo Alto
Nwnber of issue tar cooperative
action 11ith Pa.lo /\l tG Unified
Schoo 1 Dist r ·i ct
Ac t.u<1 l
19/li-7J
~}
1< 1979-8u t.:ir~Jl'ts 1110dified to reflect actu<'l1 activit'ics.
,t,ctu2
19/!--,, .--
·)
~\ct\; <1 l " ,ff:_; f' t 1
19 1 r;_ .,.,"' 1·.~7 1!-~'~0" l I• l ~ -
;;. :{
l "' (_
? 3
'~ r'_i('t.
; '-'·0-8 J
?
1
"
" !'.
srnVICl: LEVEi CHANGE·· An increase of $2,245 is rc:con~::cnded for l~if.tL~q, rd1ecth~l il 5nil11 ,w1ount uf additional
-::-~f ii'ffl"ri~j":· --·-· ---·-----···-·
IN'flkC~VERNMENTAL RELATIONS
EXPLN1) I TURl SUMMARY
Employee Serv'ices
Total r:xpe11ditures
EXPENDITURE ANALYSIS
Act.ua l
1978--79 ---_, _, -·--·-··
1\ci_i us t.cd
l 979-{iO -· .,_ .. ~ .. ".,
$ 8, ?'.~()
_,..._. ... ~------
$ 8~2~)fj
Ernµloyee Serv·ices -j_!_q_!.~Q!. is r·ecoume11ded for staffing this suhprw)ram.
Pro;~os.ed lncrease
1980-8) J..Q~c~~'.<:.?.e) -----···•-'"< . --
$ 10,~JOl S?. ?45
--·---·--·-·----__ .,._ ~~~
$ 10,501 $2,245
--··--------"""' 1980-81 ANNUAL BUDGET-,--------.. ---------
• • • 21
• • • ..------------....._.._,.......,._...._,. ... ..., __ .,.,.,.,., _________ CITY OF PALO ALTO-------""""_..., __ .,._,.,._~.---~M,._ -...
-NOTES -·
-------...... ~-----.. -..... n_,.,_..,,.,..,.,,., ......... -. .... u . ...,..._._ __ 1980·81 ANNUAL BUDGET .... -· ____ .._ _________________ ..,,_,
22
'. '* -.. . . ~ ··: ~ .. -~ . . . . . . ... ·t: . . . . ' .~ -. . ; . ~... ', . .. . . -; . / ~ . ' ' -. ~ . . ·.. '• : . ~ -
('~m -~ a CITY OF PALO ALTO-,~-.
CITY "1ANAGER
Actual Adopted Chcrnges Adjusted Proposed Inc r·c:d se f'.('l"(_'f'rli
-~~f~J~Q.LT.~(~.L~---~i_l~~~.lf_)_ri.g_q~:i 1978-79 1~l79~80 To Date 1979-HO 1980-<.il _(_~_r:r:_ l_~C_d \ i) i ';~~-~~~-· ·--··--~-·-'··---· ---~-~------·--.--··-··----···-··-· ----~--·-···--····
t:rnployre f5crwfiL 3) 6/ '54 5 $ 3'3,520 $ 6) ~131 $ 4~'i,4~.l \ 68,3?0 s ?? 'p_,:~. (J \~(\ ~3'
I c' ,C ••
Ad111 in ·i strati on 0 Genera 1 121,684 37,289 5,729 43,0Hl 72,837 ~·~q ,,. .. (, {~q, 3 () {._ ~. '0 J :~ (;~ ty Council 25~887 2' 745 28~6J2 36 ~ 19n 7 ·' 1:;(if; ? f', ~ ~~
I ntergovern;;ienta l Relations 7,467 789 3,?56 IO; 501 2' ?4 5 ? ., .?
Or~ani z.at 1ona1 Mana 9e1M~nt __ 2j~! 977_ --~!_3_~ ___ ?_5 9~}_~ 3'"' 0"5 7 i:-71 2° "'8. ···-·-·-·-·-··-..... ----~-(.!.:'..'._'__, ____ :.L~-l_ --·-·---
TOT f\L LXPENllITUf<f:S 189,229 132,140 18,632 150,772 220,lMl /0 'f!CJ> {1 t. 5
EXVi:NDITUl{FS BY OBJ[CT
------·-··----~· .. ·-·--·-·--·---~---
E111p 1 oy(~•.' Services 182 '997 J.?.4' 754 18. 532 143,386 2 l.31 95~1 70,5(,9 49.2
Profo~,siona1 Sen' ices 199
Technical Services 687 l,lSO 1~).50 f..5(1 (5!10) { 4, ' j, 4 I
Suppl ies 2,346 1,350 i , 3:.c1 1,350
Fqui p1;1cnt Purchase F1 f~enl 4B8 2~-iO 2!.10 2~)0
General Cx.pense ___ 2_s_Sil -~4__&~-~ _42§36_ -!G-~~~ -·-···-··-·· -· -~--··-........ -------··-
TOTAL EXPENDITURES 189.229 132,J.4\J 18,632 150,, 772 ~20~84! 70,069 46.5
Services f rorn Other Departments _J_2_~?g _?__Q_, 215 -12~215_ ___!1~_00 _J}.~ill. (15.4) ---·-··-----
TOTAL COSTS 209,081 152,355 18' 632 170~987 237,941 66~954 39.2
FINANCING ---... ·--...
Servi C(~S to Other Departments 168~018 16B,018 168,018 174, 000 5,982 3.6
Genera 1 Revenue -~.!iQ.63_ ( 15_J_6}J l.8.~.~}_£ _ _ _.?..., 9,69 63 '94_~ 6Q_!.:Q72 2053.6 -----
TOTAL COSTS $209,081 $1 r.:., ':IC:, .. 'J(_ ~ ,,,):'.) $18) 6}2 $170,987 $237,941 $ 66,ClS4 39. ?.%
nr _,.. 1980·81 ANNUAL BUDGET., ______________ .__.,,,-
23 • • •
• • • ...------------....----·-........ -,,,,,_.-.-CITI' OF PALO ALTO---------··-··-._,._-_,-~·--·--
AU1HOR1Zrn POSITIONS
City Mana(;er
Assistant City Manager
Assistant to the City Manager
Coo rd i nator/Organi zat ion l~esearch &
Deve·1 Opj11ent
A6m: :Ii strati ve Secretary/City
Manayer' s Of flee
Secretary A Confidential
TOTAl R~GULAR POSITIONS
TEMPORARY & OVERTIME
r ei11po ra ry
Overtime
TJlAL TEMPORARY & OVERTIME
TOTAL PERSON YFARS
Ernp l oyee Benefits
Administrat'ion & General
Intergovernrnental Relations
Organi zat i ona l Managernent.
City Council
TOTAL rEHSON YE/\l~S
EMPLOYEE SERVICES
Actual
1978-79 ---------·~-
1.
. ~)
l.
1.
~--·· ··--------··
3.5
. 31
---··--·-·-·-
• :3.l
3. 81
• 63
1.18
• 21
• 92 .e? -.. ··~-... · .. ---
3.81
$18?t99/
$ 48,031
C ITY MANAGER
Adopted Changes
1979-81) ro Oate _..._ ......... ~ -·-· .. ·----··-----........
1.
r • :i
1.
J..
-··---·----·-··
3.5
•. 10
.01 -···--.--....... --
• 31
3. 81
• 63
1.18
• 21
• 92
.87 ··---·---· .. ·---
3.81
$124' 754 $18,632
$ 32' 744 $ 4 ,890
Adj ustPd 0 roposed Inci t;.j$0
1979-80 19-80-Hl ...... ---· -·"'-·-····· -( f)pc rt'{' SC')
--···· ··----. ....L
1. 1.
1. 1 .l •
.5 .5
1. 1.
1. 1.
·1 1 .... . . --···•'-"--·····---.. -... --. ---. ···--·
3.5 5.5 2.
• 30 '30 .Ol ~ (l 1 ··-·····--·-·-···-·--·--·---·~··-···
• 31 • 31
3.81 5.81 2.
.63 • 90 • 27
1.18 2.44 1.26
• 21 • 26 • 05
• 92 1. 09 • 17
.87 1.12 .25 ----· --... ~-.. ---· -----
3.-81 5.fH 2.
$J43~386 $213,955 $ 70 t 569
$ 37t634 $ 36,1325 $ ( 809)
. ,.......,.,,,..,,~.·····" • -~---· 24
_,_-----------,.,...,···-·--·--··---·CITY OF PALO ALTo-.. ~---------....----.·--
c ITY ATTORNEY
19JQ ... 8J. PROGRAM /\ND SERVICE LEVEL -Expenditurr~s of $30/ ,010 are recorrrnended for the 1980-81 fiscal year. This is
-a·-a·€!cre<1-~i·e-$TD-;sr.5)· Tr;or11 th-£~-C:-urrent year. The change --resii.l ts primarily from the el imi nation of enc umberr'Hi funds
brnu~1ht forward to 1979-80 frorn 1978-79 for lcga1 services and pubiishing costs. The servicP level provided by the
City f\ttorney 1 s Office \-Jill rernain consistent witti 1979-80 service levels.
ADMINlSTRATION AND GENERAL SUBPROGRAM
PURPOSUGOAL ... To provide 1ega1 counsel in ,111 municipctl matter~ to the City Co;mci1 and its corrunittees, the
-c·0·u·r:1~T'1--r5-·tci.ards and Conrni ss i oris, Uk City Managc>r and other Counci 1-appoi nted personnel, City departr:1entss and the
::itilenry of Pc11a AHo.
DESCRIPTION -The City f\tt.orney 1 s Office represents the City of Palo ,~lto in all legal actions. Typical activities
-rncTiTcfo .. Ti1suring the enforcemcnl of City ordintinces, c0n:-.trnction and fire codes, and traffic regulations-··
prosecutinq any vioiations; providin9 le~1al ref1rE:'srni>:ition to any officer or employee in any action arising frc 011
perfori;1a11n~ of off~cial duties; maintaining the accuncy ,1n.d USPJbi'l!t.y of the Municipal Code~ interpreting
fedural, staf.e, county, ancl Cily conslHul~ions, r:hai·tt•'"S, statu1.es, ordinance:;, rules, regulations, court decis1ons
and linvs; administering the liability clcii111s system inc:ludi 1l'J the proce5sing of c::li1in:s and defense of litigation;
con<iuctinD leya1 research; and providing legal assistance i11 the abilt.ement of public nuisances~
Si~nificani. accomplish111ents duririq the 1979-80 fiscal year i'nclude successfu·I conclusions to litigation (Mullen and
Eldrid(JC°) invo1ving rezonin9s in the> Foothillss continued defense participation in the utilities litigation of
-~~r.1ta_!~J_9I:A .. Y~.~J_~_e.e.g; establ ishmr.nt of a defense systen for the City 1 s sel f-ir:sured l idbil ity programt and
corilpTe:. ion of the drafting of the Charter t\mendment s.
$233t739 is recomrnended for the 'l930-81 fiscal year. This l$ a decrease $!19~546} from the current year. Plans "'.'for1980"~81 include comple·,ion of utilHies litigation of .sanic1ara v_. ~j~p_eg, continued d~fense of litigation
involving rezoning in the Foothills, upgrading of the City'Ssel f-insurance defense program, an'1 updat'ing of the
Municipal Code.
---·---------------·-0 -1980·81 At•NUAL IUDGET----------------_...l<I""
• • • 25
. ' ... ~ .. : :' -,. . ' ~ -, . ~.
• • • _______ ......,. ____ _,,...~"-crrv OF PALO ALTO--.....,,·-------_,.,..,,_._. ___ _,...._...,. _____ -.....
CITY ATTORNEY
OBdCCTIVES
l. To successful1y deh:nd tort liti~Jation fi!cd against the City in its self-insurance prG~1ra1:·1"
2. To provide 1egal representation to any •)fficer or empioyec of the City in any matter aris"ing fran the perfor
i,iance of his l ega 1 dut 1 es.
3. To maintain service 1evc~l s to the City Counci I, Boards, Conrnissions, and staff.
4. To update the City municipa1 code in <rn on-goinsi manner.
ADMINISTRATION AND GENERAL
PrnFORMl\NC!.: M[ASURES
User depart1;1ents' satisfac~inn \vith
service; scdle 1-10
Actual
1976-77
Actua 1
197/-78
Actual
1978-79
8
Target
1979-80
Target
1980-81
8
SERVICE l_[VEL CHANGE - A decrease $(19~546) is recoirrnended for 1980-81. The chirn']e results primarily fron the
"6Tfoirri-:1fTc»ri .. _o"f-"E;·;1-c·viiibered funds brotuJht forward to 1979-80 from l 97B-79 for legal services and puhl ishing costs.
Prop:·,:;d 1980-81 service levels will be cor;~.istent 1\lith current service levels.
26
I
AD:-.llN1STRATWN AND GENERAL
EXPENDITURE SUMMARY
Enploycc Services
Professional Services
Technical Se~'vices
Supp 1 i es
Equi ~;1er:t Purchase & Rent
General [xpense
Total Expenditures
£XPENDITURE >'\Ni\LYSIS
CITY OF PALO ALTO
CITY ATTORNEY
Actual Adjusted
1978-79 1979-80 -·--------
$136,312 $169,781
43,957 38. 769
(640) 21,?35
~ ~ 535 7,600
3,731 10~850
---·-·-~-!.~~) Q _21-990
$193,704 $253,?85
fmployer. Servic(~S ·· 117.?:..s?_Q)_ is recrnrn11endt-~d for staffing this subprogram.
.~....., = .•
Proposed l ncrea.se
1980--81 (Decrease)
$·1 n ~.101 $ .. 2,920
30,000 ( 8, 769)
10,050 ( 11 , ?35)
8,240 640
7,500 3. 350)
--~-2;_;;_1~. 24B ,_ .. ,----·-···--~-
$233,/39 $( 19,546)
ProfessiondI Sel";.•lces -_$3.Q,~?99. is reco11111ended to provide outsid\~ lenal cour1se·! for p1<rnning ar¥! personnel
matters.
Technical S~rvices -$10,050 is recornrne:nded to provide the following: $9,500 for printing the Municipal C0de
s.uppler~1e11t; and $5~0 ·for~quipment maintenance and repair of office-machinery.
Suµplfos -~-:~,.240 is reco11~1iended to provide the following: $'1,20() for office stationery and ~upplies~ and $7,040
for law libr:--a·r:.Y-·books, materia1:; .:H-:d supp1ements.
Lqui~,1ent Purchase&. Rent -$?-1..?.99.. is recommended to provide th~ renta'i cost for pr~sent word processing equipment.
General Expense -$5,248 is recorm1ended to provide the following: $1,513 for the City Attorney's Office share in
the fundinv of tlw--CTt'?"s liab·ility insurance; $1.000 for memberships in State and local Bar Associations; and
$2,735 for travel and 1.1eetings.
...._----------·~·---1980~81 ANNUAL BUDGET-·--=== ··~.~ .... ,.,.:.u,:: ____________ _
• • • 27
·--------------------------~----------... ----
• • • ~----------------CITY OF PALO ALTo------.. ---,_m ....... -. _,,.......,.........,,....,.,,,. -··.,·---·-·-·--...,...,--~"
-NOTES -
I
.......... ___ ... _____ ,.._~,-.......... -... -u ... _.._ . t9ao~a1 ANNUAL BUDGET'" ...... _ __.....,. •. ,,,.,.. _____ ..._ ___ ___
28
•• • • • • • I> ~ • • : • ' • • -· • ~ • : ( -• • • • ' '
.. ___ .........
CITY or PALO ALTO ;,~,,
CITY AHORNf:Y
f\ctual /idO pt ed Changes Adj u:, ted Pr1posed Increase Pere en t
rx;ir :w: nwr: s F'.' 's11B°"F'>(lrrt:1~·" 191H-79 1979-80 To Oate 1979-HO 1980-81 _&_~:E.r~.~~J.. f_~an_9'.~---· -.. , . .. .. >_ .... ~-.. ·~--J . t-"~'·:.~':'.'. ~· .1 -···-·· --·-·---... ---·----·----------·-···· -------
Li.1p l uye{' ;-;me fit:;; <:. ()11.091 $ 61 , 2:34 $ 10, 407 $ 71'641 $ 73,271 $ 1,630 2.3% ..,,
;\d: 1i111 st rd t i on l~ Cencral .J9.3 ' 1_04_ 196,6~'4 '"6 ,...,,1 _? ?_3 L~~-§. _?._3_3_,_ ?.3-9-112.21§1 '0.JJ -. """ .... ··--· .. --·-_:l _ . .' O.:~. ___ \. " .
TUT,\! u.ru;o n uin s 2~/ ,801. 2~7 t&38 67~038 324. 926 307,010 (171916) (5. 5)
L X!'L M'll TtmL S [f\ ~)U\J I. C: 1 ... -· -.. -
[r:p1oyce S1.•rviu•s 200,4G1 210, 138 31,284 241,422 245 '972 4,550 1. 9
Professioni-;1 Scrv ires ~n, 95 I 25,000 13,7tJ9 38,769 30,000 ( 8,769) (22.6)
T c~c hrn Cd l 5erv i r. e". (640} 5, soo 15,785 21,285 10,050 (11,235) (52.8)
Suppl i cs 4,53~ 7,600 7~600 8~?40 640 8.'l
L q u i p: • e n t P'.JfC hdSf ~ Hc:1t 3,130 4,650 6,200 10 '850 7 ,500 ( 3,350) (30.9) ,,
Gen(Td 1 [XpNiSC s ~n .\ o . -~ ? Q.Q_O --... 5 ,00.Q_ --·-··5-~.?4~ 248 5.0
... -----. ~· ··---------···----
TUIA! LXPLill)! rm:is ?SI ,801 ?SI ,888 67,038 324,926 307 ,010 {17,916) ( 5.5)
Sr-r:."i t e:_; fror, OU:c.-r Ge 1}~-~ rt1ui~n ts -}~i~, ~6-~ .. ' -2.J , ~l_9_~ ----~~).1-~~ ---·~-~~.?.QQ. _(_ __ 993) 1-l!~ -----... ---·--
Tlll1\L COSTS 2B7, Ofd 287,381 67,03B 354,419 335) 510 (18,909} ( 5.3)
FINANCING
~-·-----~ ...-.... --
Services to Other De pa rtrneri ts 304, se.s 304,588 304,588 325,000 20,412 6.7
Prinr Year t:.nc 1J1,1brances 24)/00 35,669 35~669 (359669) (100.0}
General Revenue -~~~?.l.:qJ _J.E .. ! 20 7J_ _}}_,}pJ_ _.!_4!162 ___ IO , 5 l_Q_ _Ll,652) {25.8)
lOlAL co~·1s $~87,069 $287,381 $ 67.038 $~b4 ,419 $335 t 510 $ (18' 909) ( 5.3)%
._.....,.. ·---,-··----·---·--__... ,_.,_,__,.,._ 1980-Si ANNUAL BUDGET----..,,,.,,,..,,..,-----------~
29 • • •
• • •
.~<; '";f .. CITY OF PALO ALTO-
CHY ATTORNE 'f
Actual Adopted Changes f\dj usted Proposed Increase
AUTHOH l ZEO POS JT ! ONS 19/8-19 J.979-80 To Cate 1979-80 1980-·81 _@~~~~~l ·--··--·,·---·--···--··-~--·~ -··---... --~· -·---·---'" ---·--<· -·· ---· --·-~ ...... __ , __
City J.\ttorne.v !. 1. 1 .. 1.
Senior Assistant CHy At torr,12y I. 3~ 3. 3~
Assistant City Attorney ? '·. Legal Secretary L
Lega·: Secrnt-:iry Confident i a 1 ') .., 3. 3 • -(._. . .) . --·---·---·-..-· --------~-··-·-----~----···
TOTAL Rf GU LAA P'OS IT IONS 7~ '1 7. 7 .. i.
TEMPOHAHY AND ovrnn ME.
-------·-·-~~~~
Temporary • l 0 .47 .47 .. 47
Q•,ert ime ··-,.,.-.-·---------__ , ............... -.. ----·---
TOTAL TEMPORARY ~ OVERTIME .10 .4/ .47 .47
TOTAL PERSCifi YEARS 7.10 7 .47 7 .4 7 7.47
ALLOCATION BY {SUB}~~OGRAM ---··
Employee Bene fHs l.J.2 1.16 1.16 i~06 (.10)
A.drni n is tr at ion & General 5.98 6.31 6.31 6.41 .10 ---------------·
7DTAL PERSON YEARS 7.10 7. 47 7.47 7.47
EMPL.:;·sH SERVICES $200,40') $ll0 .138 $31~284 $241,422 $245,972 $4,550
AVERAGE COST/PERSON YEAR $ 28,227 $ 28' 131 $ 4, 188 $ 32~319 $ 32,9~8 $ 609
~·--------------..-------...------~980·8,ANNUALDUDGET--_.,..------..--------._..----------_,,.
30
~-----;---·-----------CITY OF PALO ALTO----------"·-.·-------
CIT i' CONT ROLL ER
_!_980_::~}_tro~rac3 an~-~~_cvJse _L_~v.~.l -· Ex pend it ures of _$_59_~J85_ are recomnended fo,f' the J. 980-81 fi seal year.
an i!icre1.1se of $24,1n oyer· th~ c;;rn~nt year, f. L\~la Entry Operator posit.ion has been added for 1980-81.
pos"ition is esscnt'i<11 for the continuation of Clli'rent service levels.
f>.D~ ! Ill STki\Tl ()}{ AtiD GU\rR.l\L SUBPROGRAM
This is
This
PURPOS[/G01\L -To contro1 orni r.:onillw the City's finar·ciai resources ensuf'ing that the resources rec~ived, expend&i
·a-ria-curre.ntTy ,wailab1e ..-ire a<.J~huri1cd for the p:1bl k purrosc·,
OE.SCRIPTION .. Tilt: Ad1;1inistrdi:ion and Gcnrr.:il subpr0s.P'.J.i~1 is re~,ponsible for advising Council and assist1ng
in.unage.1nciif-in the financidl a~.pects oft.lie City's operdt.ions. Typicdl activities within this subprogram include:
providing coordhation, •.iirection and adl:iinistrative s•ipport for an subµrograms, and preparing reports for Council
review. Acco1:1plishmcnt.s 1n 19/9-BO include ttic s:;r.cessfl.i1 comprehrnsive r-.~ass1gn1;ient of tasks to adjust to the
loss of two positions under f'ropo,:;i t ion 13.
$3lt19~, is reco1m1c111k~d fur Uw icnw n1 f1s1 <d yc;n·. 1his i:; :rn inc.r-easP of $350 over the current year. Plans for
T980-·s1 a.re to continue to '.~.t.iu111i!l.t.' <.ievciop1:~ent oi the bas·ic control systems to guide the ei:iployees who ~1per-ate
them. Specific devclor.,1nent tJ5ks for the Cont.ro11er' s Office scnr:duled for 1980-81 are addrflssed in the Systems
Devel 0µ11ent subprogram. This suhprogra:;, represents the objective~; of other s~ibpro~v·arns and contro1 systems.
OBJECTIVES
L To provide accurate arid timc1y financial infonnaUon, reports, and forecasts of revenue and account ba1ances to
Council and manag~nent.
2. To continuously guide and stimulate develoµnent of th~ basic control systems and the employees .,..tio operate
them.
3. To ensure that al 1 dep.art1i1ent er:ployees an~ appraised at least once during the fi seal year.
SERVICE. LFVEL CHANGE -An incredS(~ of $3!>0 is recorrrnended for 19-~~f'l.m. Service levels for 1980-81 will increase 's1TghITyover services prov id Pd in 1979-80.
----·----........... _____ ,... ____ ....... -... -. --... -.... ••w----·-~980 ·81 ANNUJ .. BUDGET _______ ,,...,.,_,_ _____ ,., __ ..,.,. __ ~
• • • . ~ ~ . . . ' ... ·~·. . ·• ' 11 \. . "
31
• • • ~-------"-"'·----A ----------CITY Of PALO ALTO-----------------......
ADMINISTRATION AND GENERAL
EXPENDITURE SUMMARY
Employee Services
General Expense
Total Expenditures
EXPENDil.UR[ ANALYSIS
Actual
1973-79
$3(1~890
?. ~· W' -.... LJ.IC1
$33,Ylfi
CITY CONTROLLrR
1\dj ti~. t r;j
19/9-AO ----------
$21~~' ~)(>~
? "8) __ _ ___ ,_r:__i.
$30, 845
Employee Services -$~~!...565 is n:cor;i:1erH.1ed for staffin~ this suhprogram.
Froposed Increase
l9fl0~8l _lg_ec~~ease }_ -·~ -·-· ·--· -··-· -· -
$?8,565 s __ ? ~~-~Q_ 350 ··--·---
$31,1°5 $ 350
General Fxpense -$2,G3J is recon~:1er1ded to µrnvid.2 the followin~J: $~,530 for the Department's share of
insurance costs; $3'50--Tor City memberships, and $750 for travel and nieetin~;s.
RtSOURCL CON TIWL SU!W!Wi~~~f\M
PURPOSE/GOAL -To contro·1 and adniin·ister effectively the City's v,ff~GU5 occounting $ystem~ and financial functions
ensti"FTng--.. ffie proper acquisition) security and dishurse1:1ent of fiscdl r~~sources.
DESCRli>T10N -The Resource Control subprograi;1 is responsible for processing documents from a large vurietv of
computerf.Zed contnil systems. These control systems include the following activities: general ledger and budget
control~ utilities customer billing, payrol'I, personnel and benefits, accounts payable and receivable, capital
µrojects and contracts, grants and joint aareements; audit, insurance~ and special reports~ inventory aoo propcity
contro1, bond dl?bt management, and investment:..
$147,71.l is recorrxnended for the 1980-81 fiscal vear. This is an increase of $3,469 over the cur:"ent year. Plans forl9·ao·~ul are to rnaintJin current service levels.
,.
I
~-----------0--CaTY OF PALO ALTO-----------------...
C 1T Y CONHWLL ER
OB,J ECT I VE S
1. To pro1ride timely and accurate financial n~ports.
2. To ensure that all transaction~. are proper!}' recorded in the (;r:ner<·il, sut1~.ididry, and hud9ctary 1ed9ers; that
all accounts Jnd funds remain in baiance and in reconri1iation 'riith the City's h3n~: accounts.
3. To sec that a11 personnel receive their pay and br.nefits in ar.:cord(1ncf.' ~ith the v,'tr·ious co;rtpet1sation plans,
that requfred reports and payments to other' agencies are r:1adc, dn-d to oUwn,'iS(' r 1 crn,1~_it' thr> City's $2? million
payro 11.
4. lo auditJ encumber. pay arid record disbur~,r:::nents to the City's vendors an,1 contractors !.nt.al 1 in9 apprnxi
mately $15 million annu<;l':y.
5. "'.'c ndrninister effectively the finrtncial provisions of all contracts and cdpiL.i.l prc.~ez--tc, ticquisitil'n or
i.:ons·i,ruction.
6. To hil'I and/or audit the collection of over $35 mil'! ion of non··util ity rever".Jf.,
7. To prepare bills and mair.tain accounts receivable am! bi'lling data for ?.7,oon uti1ities customers
1t1ho pay over $35 mi 11 ion annua i ly on so11ie 300, 000 separate bi 11 i ng:;.
8. To audit and account for the City's various bank accounts and Treasury investments consisting of over 80
separate investment vehicles yielding over$? million 'in tnterest to~ verified arid recorded.
9. To perform special ... ccounting and reporl.ing and othe;'wisi~ alininister some 16 separate grants and subsidies
totalling over $18 11:illion.
JO. To work with and make available information to the City 1 s appointed al.1dit.ors and the auditors of various state
and federal agencies; and to rrepare required reports for s.uch agencies.
J.1. To adr:1inister and account for the retirement of the City's General and specjal ass0ssrnent bend deht invo1ving
the annual disbursement of $1.4 mill ion.
~---------------------------....----1980·81ANNUAL DUDGET-----------------D----------------,,.33 • • •
• • ----------....-----------CITY Of PALO .ALTO-----·---
RESOURCE CONTROL
PERFORMi\NC[ Mf.ASURES
Number of individual disbursements
to vendors and contractors processed
% increase in the number of r0rrect pay
checks processed
% increase in the number of correct
utility bills processed
Ac:tua·1
1976-77
CITY CONTROLLER
Actual
'19/7~78
)\Ct u,11
19nL /tj
-
T ~,;; r~}(~t
I q /() .. l'.i.J
(' ') 'f.
• )
)" j rqt~t
19il0-f·1l
50X
SERVICE LEVEL CHf1NGt: -An increase of $3 .• 469 is reconJ11~nded for 1980-81. Service levels wi1l he natntained in 1981: _gr:---·-·-··-·--
~ ---N-·-----------~------·----------1980·81ANNUAllUDGET---------------------------------~34
...,,,,.,.--------------·-ctTY OF PALO ALTO-,---..----·,.._ ...
fff SOURCE CONHWL
EXPEND 11 Ul<E SUMMJ\r< Y
Employee Services
Professic1nal Services
Technical Services
Supplies
Equi p111ent Purr!~:,.~e & Rent
Total Expenditures
EXPENDITURE AN/\L YSI S
/\ct ua 1
197B·~79
-~----·---··· .... ··
$125,694
13,000
1,233
4,757
541
----------~-,.
$145,224
CITY CONTROLLER
Adjusted Proposed
1979-80 19H0·81 __ ,, ____ ~~ ··---···. ---·~ --···-----
$123,142 $T25,211
13,000 14,500
2,000 2,200
5,400 5,100
100 700
·-·~·--·-·· -·--·--" ---~---------
$144,?4? $147,711
Employee Services --lL?.~_,.?_Ll is rcco1111:icndecl for staffin9 this suhprogrdm.
Professional Serv1u:s -1!.~:.~.5-(J~~ is reconr;1e11cled to fund thP annual fin,rncial audit.
Increase
_to_ cc r-~~:1-~ ~'J
$ {'()(,CJ
l,500 2on
3CJP)
--·-·· ---·--·-----
$ 3,469
Technica1 Services -$2,200 is recorr§'llended to provide the follo1~ing: $500 for equ~prnent mainteriilnce and repair; and
$1,700 for 111icrofilmfo9 of-accounting records.
Suppl i es -~.?_t,!_C2.Q. is recommended to provide for off i c1~ suppl i es and stationery incl uct i ng pi~; nt ed fonns.
Equi µment Purchase & Rent -lZ_OO is reco11lnended for purchase of replacement office equi JXnent.
• • •
I
• • •
~-·---------------CITY OF PALO ALTO----------------......
CrTY CONTROLLER
INFORMATION PROCESSING SUBPROGRAM
PUHPO~E/9-9.:"'.~--To use and operatE! efficiently the City's computer equipment and ftcilHies to convert accounting
and statistical data into processib1e fo1Tll and to pro<Juce in a timely fashion the reports arid docur·1ents. that ilre
the output of various cornputerizcd information and control systems.
DF':>C!UPTION -The Information Processing subprogram ·is responsible for the operation of the City's cc~11puter
TacTnT1~-sincluding µreparation of da.ta for cmtry into cornputer fi1e5. The equipment used is the NCH 11 Criterior."
model 85~5 with peripheral printer, tape and disk unit$, and several remote input/outp11t. terrnina1s. Data entry is
key-to-·disk \'fith some opUca1 scann·ing.
$238,139 is recJnm1ended for tfw J.980-81 fiscal year. This is. an increase of .$1.0,l91 over the current ye<1r. Pla~s-to'r 1980-81 a:'e to maintain service 1f.:v1;ls: Key people in the department will be trained to operate the
computer.
~-----------------19~!')-81 ANMUAL IUDG~T-------·'· .. ·"-------------36
... .1.·~ J •".:--. ":'· • ••• ••• •• • ··~· • -:..:,··.· •••• •• ••• ~ _· ·._ ~~·....,
.---------------_,,,,,__,,--·CITY OF PALO ALTO--·-----------· .. -----····
CITY CONTROLLER
OBJECT! V[ S
1. To fon1ulate and 111ainta'in a dai"!y operating schedule that will ensure output of the vai-ious systems on <9
timely basis.
2. To pursue a training program that will advanu: the technical ~kills of staff in the OPP.ration of comp'fex
con1putr:r equipment in a dual-progrGnrnin9 ''on-1 ine" tennina1s environment.
3. To maintain the security and adequacy of cqu·ipment supplies and data fTles.
INFORMA'f!ON rROCESSING
PERfORMANCE MlASURES
Actual
1976-·!7
Actual Act ua l Target Target
Number of employees receiving intetnal
training
Number of i nt.ernal cl asses/workshops
provided
S of identified employee training skills
met or improved
% of e:nployees involved in training
1917 .. 78 1978-·79
_.. .. •-r•• --Or•-·--·---·-··-----..... ~
1979-·80 19B0-81 _ .,__,,.._._,._.,,._. __ ,,. ___ ... _
3 3
3 3
50% 50%
100% 100%
SERVICE LEVEL CH.l\NGE -An increase of $10, 791 is recommended for 1980-81. Activity/service fove1 within this
subprogram L de~)encfent l'."On the act i 11 it i es within the System~ Development !;Ubprogram.
1980·8! ANNUAL BUDGET-w------~·
__ ./
;s:zw • -...
37 • • •
• • • ---CITY OF PALO ALTO-"'',_..,_.., _____ _...,..,,.,--····.-.--.. --...... -···~""'''"""'
I Nf 'JIU·!/\ T' I ON PRO Cf SS l NCi
EXPCNO I TU!ff SUMMARY
Employee Services
Technical Si~rvkes
Supplies
Equi pmer~t Purchas0 & Rent
l~tal fxpenditures
EXPEND11UfU: 1iNJ\LYSJS
C I1 Y CONTROLLER
Actual Adjusted
1978-79 19/9-80 --·~··--······-·-·----·· ____ , __ .... ._ .. _
$ 74' 746 $ ?7~448
? ) 172 300
3, 531 10,300
)J_?_~§_~~ 13_2_~00_
$224,2S6 $227,948
Emµ 1 O)'ee ~en1 ices -J~?-~-~}~_ i 'i recom11cnded for sta ffh9 this subprogram~
ProposP.d
1980-81
-·-··----·-·-·~ ....
$ 87 ,639
300
10~100
__ !4_Qy_7-_00
~?.38,739
Technica1 Services ·· 130Q. is recorrrnended for rnaintenci.nce of fonns bursting equ·irxnent.
Increase
_(.g_t_f:.l1~d,~~1
$ 10' 191
200)
800 ------···-
$ 10 ~ 791
•
Suµplies -119....!}0{)_ is rec0n1nended for paper; printed forms, rihbons~ and miscellaneous computer supplies.
Equipment Purchas~ & Retit -$140,700 is recormlended to provide the following: $300 for purchase of auxiliary
computer cqLlipment, dnd $140,400-for· the annual cost of computer hardware and an auxiliary equipr.ient, including
rnai11tcnance.
SYSTEMS DEVELOPMENT SUBPROGRAM -.
PURPOSE/GOAL -To design, program, imp1c~ment and impro~·e computer-based systems and procedures that wfll provide
effe'cTive-1nformational, clerical, and financial services to the municipa1 organization.
DESCRIPTION -The Systems Development subprogram is res pons i b 1 ~ for computer design and prograrm1 i ng for the
fOllowfog.activitir>s: utilities billing, accounts receivable dnd payable control, payroll and personnel system,
stores i nveni.cry cont ro1 and computer operations. In ddd i ti on~ activity 1 eve"I s among the o.ther subprograms
emanate from the Systen1s Development subprogram. The most tangible and prominent relationship is between the
Sys terns Deve1opme11t subprogram and the In~:onnat ion Processing subprogram. Major accompl ishment;s for 1979-80
include the following projects: within the Utilities Billing System, the utility b'il1 format was revised, cre<lit
rating and de'I inquent notices' processin9 ~ias ·improved, a computer tcrmincil wa'.i inst.al led at PASCO (the refuse
-------------·-'" __ ,_..._1980-81 ANNUAL IUDGliT ....... ------------------33
... ' .·. .~ ~-_, .. . ~ .-.. ~ .. ~ .
_.,,-----------------CITY OF PALO ALTO--·---'-·---------..
CITY CONTROLLER
cont.ractor•s office), and "est mated" billing capability was developed. Within the Accounts Receivable and
Payab1e Control System, an on-ine ti:~rnriral update of the vendor file and a computer billing process for bills
other thc1n those of Utilities 1·1ere ar.cor.ipl ished. Within the Payroll/Personnel System~ a tape reporting of Income
Tax Withheld Has developed. ~lith regard to Coinpliter Operations, all programs were adapted to the VRX
enviro:w1cnt. Prugra1m:i11y and operations back-t!p training for Control Clerks was begun. The automated ciccocinting
for hous1nv loans h'JS acco111plished and the print"ing of suriimarized fjnanc?al reports for Budget Conttol was
begun.
$~4_,833 is reco1nncnded for the! 1980--81 fiscal year, This i~ an increase of $3,'.)40 over the current year.
·r'fa"ri"~i-for 19BO·Bl include the fol'lor1inq rwojects: ~1ithir. lhe Utilities Billing System, to col!lputer schf•ciu1e
111cter rea(1in9 and to complete the on-~ine terminal up-date of customer records~ within the /\ccount.s Receivcttile
dn:.1 rayabl e Systernj to estah1 i sh .an hi st.orical tr,3nsact ions fi h: 'in the computer to analyLe receipts and
disb1.1rser,1ent.s and to f,:i_cilit.ate records rr.trir.'.val; within the Payroll/Personnel System, to besiin the
comµrehensive upgrading of the s_ystern to provide triistorica1 pay records and more emp1oyee informationt and to
achieve tcrr;iina1 access and update of pr.:;:iloyee records. The updating of the Budget Control <'l.lld Sh)res Inventory
Systei11S through terrnirials ~1in 0E• accomplistH>d, P1an~; also ·include the interfacing of the computer v-:-lth word
prr:cessing equipment.
013JlCTIVlS
1. To computer schedule meter reading.
2. To complete on-line tenninal update of customer records.
3. To estab1ish an historical transactions file in the computer to analyze r~ceipts and disbursements and to
facilitate r-ecords retrieval.
4. To begin the comprehensive upgrading of th~ sys.tern to provi .. a h~~torical pay records and more enployee
in fonnat ion.
5. To achieve teri;1inal access and update of employee records.
6. To update the BuL1get Control and Stores Inventory Systems thro1.1gh tenni nal s.
7. To interface the corn~•tJter with word processing equipment.
...._ ________ ~...-----'-19ao~tn ANNUAL BUDGET---------, ...... --... ---------3·g
• • •
• • • • -·""'···---.. =------CITY OF PALO ALTo----------.. -----····~
% cf sc.:hedul cd Syste;;1s Deve!opment
ti~.k~" coi1; 1 etecl ir. fi sco1 ye,ff
fl.ct ua 1
1976-77
CITY CONTROLLER
Act trn1
19l7-78
*FY! 9l'J--3U target revised to reflect actual performance.
Actual
1978-79
Target
1979-80
10%*
Target
1980-·81
90%
SERVlCL LLVU. CHANGf -f\n ir.crease of $3,340 is recorrnm"!nded for 1980·~81. Service levels w'i11 be mafotained in ·i gso·::sr:··------·------
SY STU' ;Jt Vl LOPMlNT Actual f\ci:j us ted Proposed Increase
EXPLNDIT0RE SUMMAftY 1978-/9 1979-80 1980-81 JJ2!:.c re a s_e; )_ .._.,,, ____________ ·-__ ,. -·-~----~--.. ·--·---...--.--~···---··-~ .............. ,. ~ --··--· -~~~--·
f.mµ 1 oyec Services $48,915 $49,493 $ 52 .• 833 $3,340
Tee hn ?cal Sen· ices __ ...?~.99.Q ___ ? ,000 ,.._.u ___ ----··
Total Expenditures $48,915 $51,493 $ 54 ,833 $3' 340
EXPEND I ;~;RE ANALYSIS
Employee S-ervices -~522 833 i~ reconYTiended for staffing this Si.ibprograin.
Technical Services -l?:.i~OO is recornnende<l for contract progra;rming required for specialized utilities billing
programs •
..._,------------------------------1980·01ANNUALIUDGET--------------.._..,---------------"'~40
CITY Of PALO ALTO Zc&t:W'8S ·-'l.c'...l&"I••••• -·" ~·.·.':';it" ............ \
( -1$04U'-,_..
CITY CONTROLLER
Actual f\ctoµted Changes Adjusted Proposed Increase Percent
E_X_y_~~1_U_l T_ll!~f.S_ i'X __ (_SUB )~EOC:R_tli'. 1978-:t9 19/9-80 Tc Date 1979-80 1980··81 ( De_£_t_!_d sel .f_ry_a_~~--~~·---·--· ·--· --~ "' .......... ·-·~ ·---......... ~~··----· -.. --~---·-··
.. _________
!.rip l oye::: Benefits $1?8 'Of\() $101,, 500 $13~585 $115 '085 $121~307 $ 6,?.22 5.4%
;\dministration ~i Gcn0ral 33,398 27~120 3, 725 30,845 :n ~ J. 95 350 l. 1
Re ~.ource Cont ~o 1 14~· .• 2?4 13B,471 5' 771 144,242 147~711 3,469 2.4
Jn fontl,! ti Oil Pr0Ct'5S i n9 224,256 ?14,610 13,338 227' 948 238,739 10,791 4.7
Sy st e:.1s Dev e 1 or~ :\:'it 4"' Qlh: ·---.-.. -~' ~·~-----~·-----_?_4 __ , ~}9. <3~137) ____ \. -----·-----~-~~ -·. _?~-~-~]. -~-?_1_,_~~}_ --~~j-~~ 6.5
1Ul!\i lXPUW 11 UHL:, ~179,874 536~331 33,282 569,613 593,785 ?4,172 4~2
[XPl:f·Jl)iTURLS BY cs'": cc r _ ..... ~--~···--· -·------~----·---·~--·· '"'~
Ernp l oyec~ Services 1H}8, 32~ 3(101451 33,28? 393,733 415~555 21,822 5.5
Profess :unct1 St'l'V i ccs 13,000 13,000 13,000 14,500 1,500 11. 5
T ec Im i <.. d l Services 3. '10~) 4,300 4,300 4,500 200 4.6
Supp1 i es 13. 290 15,lOO 15,700 ]5tl200 (500) (3.2)
Lqui j.'ii.1cnt Pu re ha se & ~;ent 139. 346 11l0,60U 140~600 141,400 800 • 6
Ge1wl'a l Expense ---.. _2_~ ~Q_8.. __ }2~~~ _, ___ ?:_L~~Q. --~-)63Q 3~l0 15.4 ----·-·--· ------·------
TOTAL f XPUW 1 TURlS 579. 874 536,331 33,282 569,613 593,785 24'172 4.2
S\.:rv i CES f rcm Other Departi:ient s -~~~64~ --.-.?~..!_~ 03 __ _2~, 19.~ _5~Q_9_Q. _l'L~ill .P.8) ---·---
10TAL COSTS 634,~?.0 591 ,!i4 33,282 624,716 644,585 19,869 3.2
FINANCING
---······~----
Services to Ot hr. r Dt!pa rt1:1ent s ~)68. 788 557,650 5,n ,650 624,300 66,650 12.0
General Rf-'v~nue 651_?1~ 33, 784 .. J},282 _y_ ,066_ 20,285 l~J81) {70~01
TO-U\L COSTS $634~520 $591,434 $33,282 $624' 716 $644,585 $19,869 3.2%
"""---------~--.._.-----"-~------~----------n1980·81ANNUALIUDGET--------,,_,,------------------.-tlll_,,,.. 41 • • • .. . • . :!'!I> " ' _. • • - -•• . • ·-. • • • . 0 . .· ' . '-~-.. • .-. . ... "_: ·• ' . ; . ' -.. :·. •; ·,· . :
• • •
-N01ES ~
~------------------------.----1980·81ANNUALIUDGET--------------------...---------..,,_. 4i'.
'• I' ., • •.,.• • . . .. ~ -.
AUTI IOR r Zi: D ros J Tr ON.S
Coritro11er
Man11sit>ment 1\ssistarit
Control Syste1ns Superv i soi·
Account.ant
Principal Control Clerk
Control Cl erk A
Secretary A
Manager, Dat~ Processing
Supcrv i sor, Cornµuter Opera t 1· uns
Computer Operijtor
Co111puter Operator ;r ro~ rc.nw~r
Di.\t<i Fntry Operator· Ch·ief
Data Lnt r_y C!1 i e f /Comput0r Op('1·at:.11
Data Entry Opc~rator
Pn1~1ra11~:;er/ Ana ly~.t /\
Pro9r<11i111er/i\na1yst n
10TAL R[GULAR POSITIONS
TEMPORARY AND OVERTIML
T ernpora ry
Overtime
TOTAL ffMPOf~t1irt & OVER fl Ml
TOTAL PERSON YFARS
A.c tthl l
19/8--79
3.
(i.
l.
l.
1.
i ~.
' \ ,, .
?.
1.
L
?O.
~ 3l
1? . '
.49
20.49
CONTROU. !R
1-"ldopted
1919-80
1
l '
•) { <
f C'.
L
1.
1.
l.
1.
?.
L
I J, •
18.
18.
Chanuc:s
To [!dU•
Adjust0d
1979-8(!
2.
6.
l.
L
1.
1.
1.
2.
L
1.
18.
18.
Proposed
1980-81
L
1.
L
6.
1.
L
2.
).
3.
2.
19.
19.
I ncrei1se
lg~~T~.1!.?~1
,
J..
L
(2.)
L
( 1.)
(!.)
1.
L
1.
_J.L~J.
1.
1.
"-''•··:·J~: .~, .. -.. ~;_.,~!~.~~~--·'i"'n. 't-"IT-''-'~•~·~:.~ 1980·81 ANNUAL IUDGEl ...,...,_,.. ___ "'"""»-.•···~·-r·-----~"!Q6~'•''• ___ ,.,....,
• • • 43
• •
...-------~---·----------cnv Of PALO AlTo-~--·~.,-..... ,
Employee Benefits
Ad111i ni strati on & Genera 1
Resource Control
Information Processin9
Systems Devel orxiient
TOTAL PrnSON 'r'f:AHS
EMPLOY[!.: SEH VICES
Actual
1918-79
3.83
.88
8~ lH
4.%
2 ,(J~)
Z0.49
$401' '>')" 1::1 .. .)(. '.)
.$ 19,9?.8
CJ TY CONTROl l.! R
Advp!.1'd
}\179 .. 80
? c f/1
7.60
4. ?.;
?.S~
l i?.
$360,451
Chtill(lPS
T n Di~ t.c·
<" ''>? ')(l? ~,),) ,, /'.(
$ 1.rn1
1'.tij ustr:i
1979-8C1 -..... -.. -__ , __
? • 6~1
.85
7.50
4~50
2.50
18.
$393 0 ?33
$ 21,8/4
•
Pro nosed Incn"asc
1980-81 'Dt~crea!'::P) _\_, -·-·-______ ,. ____ '
2,80 .15
.8S
l.50
5. 3G .85
2.50
"· .. -.. -····-------
19. 1.00
$415,555 $ (~1 ,822
1$.' ? 1, 871 $ Pl ·I'
....__. __ _., ......... --.-------------------1980·81ANNUAL BUDGET----------·--------------._._... __ _..~
44
CITY TREASURER
19f1Q.,!Jl PROGHAM ANO SEHV1CE LEVEL -Expenditi.a-es of $"/26,036 are recc-nncmde..i for the 1980-81 fiscal year. This is (ln'fri'Et:ease -of'-$n·~'"350. o\/e'i;"H1e 'current year. Ouri n-g tiie-19'!9-30 fl seal year, the> f\=irk i ng rn forcement subprograri
in the Treasurer's Office wils transferred to the Pol ice Ocp~n·t1:ient, ar>:J the Parking Operations rort ion of the
progra11i \'JaS merged into the Cashi-er' s subprogran. In 1980-81, thi<; suhp1'091-.11;1 w-r!i p1,Ke r'oro ffiphasis on
col!ect'ic:n and auditing procedures. In addition, nc~: p;:.rki119 ppn:;it. prncd•:n':'. \·.'ill be de,,·0lopr\.i in a rr1,rnn0r
consistent with the Co111pr(!hens·ivc P1dn and the Dmmtol,·n Po.rUnf.J fl0na901cn~ Stody, Activitic~ projcct2d for other
subprograr;1:; inc1ud1'2 adapl'ing e;;.isting servict-: order· 11nd cu'-.\J.~iJN' infon:.jUun pi·o:;Jr-cJis to tile nrw cin-11ne CRT
syste111, study"ir1g progra1:rnable electronic: 111eter-readi119 t!cvice:-,, c:<.t.c>ndin~.l hJr:!(~ 1,"(~,1thc-rizat.ion il.lidits into Saturday
apµo·intment~.;, addit'ional trainin9 for CL1sto1:1er~service fldd pcr~onnel to perfonn enc1qy audits. aod ensuring that
all audit :n-ocedures confon:: to the NaLiona1 Enc1·gy Act. Gcnc·r011y 1 19/9-20 Sl'r·1icp 1er1'ls will be maintainc~d in
1980-81.
PU~~POSE/GOt'\L -To provide financial and acbirtistrat'ivi: support service:: fo; the Utilitie'., Dep;irtrn~nt, .. o maintain
"iifez]uc'l"fe ca~;h balann~s to meet City financidl 11ahilities without !i.':'ntdties; and to invc~~;t rl'Sl'l'Yes to achieve
maxi111un1 earni119s in <l manner consistc!nt with sound pnn folio Lidn,-i~J(.wnt.
DESCRfP"f!ON-· The J\clministration ,1nd General suhproura.1.1 c·ncOJ1ipa~:st:·~; ove:-·01 l adr;inistra.tiYC' r1::spC1nsibil ity for the
Cfti lr,e<l'i:;°urcr1 s Office, Util·ities Dcpartrnent accounting iind ;·0tf~-i:;,1k·ing functions, drxi prepdrJtion of the anr.ua1
Utilities Deµartment budget, CapiUtl Improvement Pro9rai;1, anti p(~riudic financial and j.X'rforihance reports. The
primary focus of this subproyram is investinci idle funds for thr' CHy, and the Northern California Power Agency.
Major acco111pl ishmN1ts for ·1979-80 included interest earnings of $2 1nil I ion fron the City 1 s trE>asur.v and the
impl e1nent.:1tion of i.i 3 yeur bdnk i nu <1gree111cnt with Crocker Ni.!t lon,'tl Bank. Crocker wt11 supply a fu, 1-rdnge of
bankinJ services, includin~ lockbox collection of utility payri1cnts for balances equivalent to approximately
$30,000 per year. Interim bill irig crnd the enactment of a 1ww se1'1cr rate structure as requirt~ by the U.S.
Environmental Protection Agency were the major bil.ling enhancements for 1979-80.
$/fi ,680 is recon-rnended for the the 1980··81 fi seal yedr. This is a d~~crease $(3,422) fran the current year. Pl ans to_r ... 1§2'0-81 include irnp1e111enting the new se\'ler rate sr.hedu1e; por·tfoLc earnings of $2.0 million; and continued
upgrading dnd revision of billing programs and financia·1 reports.
• • • -. . . . . . . . . .. . . -. ~ .
• • •
CITY TREASURER
OBJECTJ. VES:
1. To earn at least $1'.0 million on the Cit.Y's treasury in l980-·8L
2. To maintain a return on short-ten11 i11vestfl'1ent.s greater than ~r eq:1al to the ret~,rn provided by thr ~;~.ate of
California Local Agenc.y lnvest111ent Fund (LAIF).
3. To assure that Utilitie:. o~:part1M~nt budgets (l.nd fin.:incict1 report~: arc Um01y, accurate, and ll'.>efoL
4. To ;1ssure that the nr.iri sev1er rate sctic:dti'le is in»p1ernented as desi9r1cd.
f\DMIN I STRA TION AND crnrnM. P.c. tua 1 Actucil J\ctu.:d Target
PlffrORMANCE MEASURES 1976-· 77 I ')fl,. ;t8 1978--79 1919-1:10 -.-.. ....... _ ........... ----·---·----,-·-· .... ~ .... ~ .... .-._. ....... _._ .. ,. ·-····· ..... ---' -····-.
Avera gr. amount of lllOIWY invested
($ mill ion's) 14.6 !! . 9 22.8 :?4.(i*
Return on investments (%) 6.63 7. 3~~ 8. 19 9.38*
Yield ratio -1.* • 96 L 10 l. 06 LOO
Net interest income ($ million 1 s) .97 1.?0 l. 69 2.00*
*Targets revised from original 1979-80.
**Represents the City 1 s return on short-term investments. dividt•d hy the return earned by lAff.
SERVICE LEVEL CHt·.NGE - A decrease ${3,422) is recorr•nended for 1980-81. This refiects the reallocation of pit::s-orineT res01.~rces·-·amo11g subprograms. The 1979-80 service leve1 is expected to b~ maintained in 1980-81 •
·iarget
1980-81
·~·.+--•• -·~~--·-
20.0
10.00
l • 00
2.00
...._. __ ~,,,w .... --=-· ··--·--....... ·------'"" _ _,, --1980·81 ANHIJAL IUDGET------·--....·· -----------------46
ADMINISTRATION AND GENERAl.
EXPEND I TUI\£ SUMf'1ARY
Employee Services
Profess i ona 1 Sc.?:rV"ic('S
Techn i ca ·1 Servi ccs
Supplies
Equi~nent Purchase and Rent
GenPral Expense
Total Expenditures
EXPENDITURE ANALYSIS
Act uti 1
197B·· 79 ----··---··-·---
$30,047
2)022
1'003
783
201
--~--'-~1_4_
$40,370
CITY TREASURER
Adjusted
1979-80
---·-·-~-·-~
$64 ,045
·1 ,600
6 '100
400
..... .z_ ~-~:? J
$80 ~ 1 O?
Employee Services~ .~-6.?..>._5_~~~ is recomn.cnded for stc.1ffin~1 this subprogram.
Propos€d
1980-81 -......... ·--.. -..............
$-" S?') bt. t ~ . ,,
5,900
400
7 857 -~. -· .. ~--' ..... ~ ~
$/6,680
_,_, __ )
Increase
(Decre,1se) --·-,··---··---l
$( 1,5??)
( l _,600)
( 200)
e('"' 1?.-.,\ .,, ,) '·., . ( J
Technical Services·· $~,900 is reco1m1ended to provide the follovring: $?00 fo1· equipment maint<..'narice (11r.:1 repair';
$100 for advcrtisin9 C.o:··:r5·; $600 for instruction and trair.in9 in the urea of utl1ity accountin~; and ~'.i,000 for
cor:iputer fH'v<Jr(1nrni ng.
~.uppl ies -$400 is reco1111ne11ded for the purchase of general offh:e operating supplies and fon;1s, books, and
nev1spaµer s-titis<:ri pt ions.
General Expense~ $7,857 is rt1com111cnded to provide the following: $6,657 in insurance .:nsts; $?.00 for memhers..hips
in professional assol:TaTions; and $1,000 to allov1 for staff attendancr at professional confen~nccs and meetings.
CASHIERING SUBPROGRAM
PURPOSE/GOJ\l -To ensure prompt, ace urate, and sectH'e processing of City revenues, to provide daily customer colln-te'r~·-c.-a.-s·~iering services, to collect r~liscellaneous accounts receivable and delinquent bills, and to maintain
records from 11Jhich optimal utili7.ation of parking spaces in business distric:ts is deten11ined.
• • •
• • •
--------.~·,\ ... ~•"'··r.:..s.•.~=
CITY TRf:ASURrn
DE~l:B.U~U.QH ~·The Cash·ierin~J SLibprogra111 is responsible for processing utility paymE'nts not handlt\.i t.hrc>11~ih f.1,Kl·c·r
1ockbox in San Franci·.:iCO, sale of po.rkin~l permits, dog licensl'S, business l'icenses, City ni.~p:, r~lld puh1icatiCHi<-,
refuse disposal script books~ SamTrans and Santa Clara County Transit bus t"ickets, Prnj~ct t·1obilit.y S\Tip, iln·-1
col1E>ct'ion of 1:lisce'1laneous accounts n'c0iv2ble, property dan1age bills .. und n:turn dlt:•cks. rhl' Cashier's Offi·.!'
r.1ainlains parking permit issuance records fro1:i 1"hich Transportation tietennincs the optim,>l utilitcJtior: of p,~r!;1•.q
spaces in the Downto1-tn and California Avenue business districts. Major accomp1·istiments for· 1979.HO fr1cl:1dC":i
tr,1nsfer of the Parkin~! Eriforcernent subprog1-a111 to the Police Oepartrnent and Parking operation~. t:-1 thr Cc1sriit'ri11'.i
subprourci1.1, increased ei;1phas·is on collection of property darni'l9f~ bills in conjunction 1·1ith the City 1 s ovc:,~111 ri-:,k
mana9~nient progra.111, re~1if!vJ and f'l~design of the co11ecr.ion prGcess for misc::elltrneous bills to !WKC it more
f!ffect.ivP, collection f'f approxi111atf'ly $?0~000 in past du£' t!isr:0llaneou~~ accounts rece"i\1ablc~ and the
ir~1plPrM~nt<Jt.io11 of more effrctivc issuance procedures fo1· pa1·kin9 permits. Because of clwnsws in perso1mc·1, Pnly 3
of the tdrgt:U·:d fi audits Wl?rc performed.
$78,838 is reco11vnended for the l9H0--81 fiscal _yedr. This is an incn~asc of $11,9?.0 over the crnTcnt year. \1 1ans
-fo-r-··r9Eio-g1 are to reassess the use of r:ity staff versus outside auditors and to incrf:ase the tarqd for collec
tion of overdue miscellaneous accounts receivable from $20,000 to $30,000 as a result of th\· r~Kl~'P eff<·r:tiv0
collection procedures.
OHJECTJ V~.S --.. , ... -........ ., ~ ........ ...-
L To per form audits of!") City revenue colh.ction points and 3 transient occupancy ta.x returns.
'l c. To collect $30,000 frcxn overdue mi scel I aneous accounts receivable.
3. Tu collect 90% of returned checks within 30 days of receipt from bank.
4. To maintain ra.tio of parking pennit.s sold to reserved spaces avai'lab·le at 1.2 or greater (Downtm·m area).
""'--...... -----------··-----&---& ----1980·81 ANNUAL BUDGET-----····""' 48
. ' '~ ';. ' :.~p • -~ .. .. . 40 ,,.. ~ ~ . _. • • -
----------·-------------------------~------
CASHIERING Actual
PERFORMANCE MEASURES 19/6-77
Number of audits comµleted B
Dollars collected in overdue mi (;cei ··
laneous accounts receivable $18,055
Number' of returned checks recei vcd
Dol 1 ;ir .amount of returned checks
rec(:i ved
% of returned chec~s co1lected-
30 da.YS
% of rerna'ining returned checks
col Jected -60 days
X of remaining rt!turned checks
tollecLed -90 days
% of ri:mctining returned checks
111ri t ten off
Ratio of parking perm'its sold to reserved
sµace$ available** 1.04
* New measure in Janu.ary, 1978.
** Measure changed from percent.age to rat'io.
CITY TREASURER
Actual
1977-78
$89, 164
1 72'"'
16,183-J.
80%
73%
88%
.018%
1~13
Percentages adjusted to a more realistic measure.
Actua1
1978-19
3
$30,823
394
33,164
70.3%
97.~3
97.5%
2.5%
1.23
Target
1979~80
8
$20,000
3~·0
30,000
90%
100%
100%
0%
1. 10
Target
1930-81
8
.$30,000
3SO
30,000
90%
96%***
99%***
L20
SERVICE LEVEL CHANGE -An increase of $11,920 is recon1nended for 1980-81~ This increase reflf!ct.s the expansion of thTs"stiE.program .. io--i'nclude parking operation act.lv'ities. The LJ79-80 service ·1evel will be maintained in 1980-81.
•k'...;'.:r.N."f')'...,_, •• ,,.,,.:a~r • ,..,.,.....w-..._.._.._._.....1111 .. ---•1---.---ANMO 1980-.81 ANNUAL IUDGET •--··--·--•r-'Wil_U_PM~~·1'1!l'li.Z'_,,., _________ .__.
49 • • •
•
CASHIER ING
E XPi:t-m yi-1_tR:: ~~·; ;:.ti\H Y
Er;-,ployee Se1'viccs
Professional ServicE~s
Technical Services
Supplies
Equi prncnt Purchase t< t~ent.
Genfira1 Fxpu1se
Total ExpendHur1.-:s
EXPENDITURE ANALYSIS
Actual
1978-79 _,..,_,_ -·~-· ····-
$41,799
2~993
113
814
1 '200 ___ .. J_1}J
$46,()()6
•
CITY TRLl\SURFR
Adjusted
1979·-80 ··-·-···-·····"•"•"
$48,418
5, 700
900
10 ,400
1 • 3SO
150 --·· ·-··--·---
$66,918
•
Proposed Increase
1980··81 l_O_ ~):::_!:?. (]_ ~-~) -·~"··-···-···-··--·
$56,688 $ R, ?70
7,000 1 ,300
l , 500 600
12,000 1 ,600
l , 500 150
150 ···-··---··-·--.. ---·--···--·-· ···--
$78 ,838 $11 , 920
Employee Services -$S6~68B is reco1rn,iended for staffinu thi~, suhprogrn,"' This increase reflects the iriclusiori of
personnel resources ·1\1·;~--parkin~ opE~r.lt ion act:v'iti~s.
Professional Services -$7 ,000 is recommended to provide the fol .low~~-.9: $1,200 for bond counsel; $1 ~300 for
tr,1nsient occupancy ta;; auciTCS; and $4,500 for bond processir1g charges.
Technical Services -$1,500 is recommended to provide the follo\'1ing: $1~000 for instruction and training of new
personnel; and $500 r-ortiiaTntenance and reprt.ir of equi~ent.
Supplies -$12,000 is recommended to provide the following: $10~000 for utility bill envelopes; and $2,000 for the
purchase ofgen-eral 0ffice operating supplies, fonns, and parking pennit decals.
Equipment Purclwse and Rent ·· $1,~_Q.9 __ i ~ recommended for the lease of computer terminals.
General Expense -ll_5_Q_ is reco1m1ended to provide for travel a_nd meetings and cashiers 1 shortages and overages.
·~---.,.....-..-.,,.._ ------··---·-··-~ ..... ,,,.,,.., ...... ,,.., --198:: ~,~ ANNUAL IUDGET-------------------~50
I
I
CITY TREASURrn
CUSTOMER SERVICE -OFFICE SUBPROGRAM
PURPOSt:/GO.i\l -ro r:iaintain Jn efficient busirn:'.>s office to ma.na.ge customer service~ utility hilling, inquiries an(i co1i1Pf a-f1i Fs.--
D!:SCR JP: ror~ -The Custorncr Serv ice··Of f"i ce subprog rain is respon~ii bl e for· approximate 1 y 65 ,000 custonlN' contf:1cts
""i·~·;·· ;:;·y': ... Thc$;; contdcts involve utility turn-on 01~ turn-offj bill inqu'irit1s, high b"ill cc:.mplaints .• del'inquent bil1
col"ie~.t"ion, uti1 ity rate, and 1iliscel 1arwous utility information. Approximately 90 percent of the c:ontacts are
teh~r!10ne, 7 percent. office drop·· in, and 3 percent rnail. In August !979 "inter·im" hil"! ing was formally adorted as
an allL'rnJt'ive r;,ethod of billing utility cu~.tomers it1hc-11cvr:r there is ·insufficient staff to read every meu~r. The
pilo,v pro91·a1;1 ·r1as tc·5tPd for E'i9ht 1.1cinth~~ vtithout a11y major prob1erns. H1is pro~wa1n will b~~ used on1y as necessary
to m.-iintain mpt.er re:-idin~i scheclu1er,. Other major accompli~.hmPnts in 1979-·80 include completion of an audit of
etev;1tcd gas pressure c1ccounts \'!'hicli resulted in retr0active bil"I ·inris amounti119 to more than $80,000 of additional
rcvcnu0.~ s1;1ooth integral. ion of RcirTon Park 9c1s customer:; into our utn ity bi11 inn system, and imµlement;ition of
revised delinquent ,;1ccou11t collection pro9rarn. The prelinlinary phas(~ necessary to implement the on-lirie C.R.T.
<:.ys\:\'(il lias be~11.:n \o/ith completion expected by June 19BO.
$101,611 is reco1111:wndcd for the 1980·-BJ f·isci)1 year. This is an incrt){lSC' of $14"! ovc:r the current yevr. Next
y0.<l1's ~rojcct.ed act"ivities includ(~ tile :'ldilpt'ion of existing scnticr~ order MK1 customer infon:iation programs to the
new on-1 ine C.R.T. system.
08JtCT 1 VlS
1. To investigate and respond to all written and telephone complaints and inquiries in an average of 2.5 working
days.
2. To process residentidl utility bills within 4 working days from date of meter reading.
3. To process coi1rnerciJl utility bil1s within 7 working days from date of meter reading.
4. To collect 90 percent of current accounts receivable in 30 days.
5. To hold bad debt write-off to .15 percent of total ut i1: i,y bil 1 i ngs.
__ ... ,,..,..__ .. ..........._.._,,, ...... ,.~--. .,. -... --1980-81 ANNUAL BUDGET __. __ .._. __ .. _w_•·-· ,.,.....,,,,_ _________ ,,_.,.,.. .....
• • • 51
I
• • •
CITY TRUISJRf.R
cu~·i ~:"" 1,: SLRVICl: -OH 1 CL 1\ctual Act ua1 /\ctual Ta r9(~t Target
PUH U!HV1NCL :',~EASIJH[S 1976-77 ·19;;.;g 19/B-79 19/9-HD 19fl0-·81 .. ----· ... ~--------'"-. ~-·---·-.,-------.. ~----·---· ---.... _, ....... ---~-------··--·-~---~-.. .. ....... __ ..... ·~ ..•...
Nur1hc1' of tel1'phone and written contacts 68~?05 65~00()k 65,000
Nu:·:ber i) f i nqu i ri i~s/ co1:1p la int s re qu i r i n 1:J
fie id investigatioP 1,()JIJ 790 1~000 800
J\vcr,!Je n :.1:, i b et' 1.,iork 1 nq d~1ys to process
residrntial bi 1 j s 3.7 3.9 3.7 4 4
Avcrdgc r. ur;iber \'iOl'k i ll~J Gc1YS to p,._or.es.s
co1.r1erc i al bins 7.4 7 •'.) 6.6 ., ·7 . ..) I
AVCl'dgr. nu1.1ber ~/Ork i ng d,'l_ys to investigate
<lnd n~spond to in qui ri cs/ co~:1p la int s 2.3 ?.6 ?. • 4 ?.5 2.5
Nw:1h(~r of in qu ·i 1·-i es/ complaint n:~ s ~>on ~:f;· s
exceed in~ () .::..~~,.s 19 69 45 30 30
% ,• counts receiva~Je collected ~ current 92.8 92.8 94.3 q(' -.) 90
r accounts receivable co 11 ec t1:~d -30--day 94. 6 90.8 88.8 !JO 90
"' accounts receiv<lble collected -60-day l3. f) ~m~o 62.3 70 70 ;.,
% bad dt>h t, write-off of total uti 1 ity
rt".; c n u e s .15 .12 .09 .15 .15
Un-line entry capabil Hy for service orders 6/30/80
"'Revised target.
SFRVJCE LEVEL CH.A.NG£ -An increase of $141 is recolll'Tlended for 1980-81. This incrP.ase is reflected primari1y in the
reaT1ocaT1oi1-of-r)ersonnel resources ornon~1 subprograms. Service levels in 1980-81 \~ill be consistent with those
provided in 1979-80.
52.
-----------------------------------------~---:·>___... ____________ _
CUS.TO. .. :rn SERVI C[ -OFF I CT
EXP0\01 TURE sur.:~: .. \,~'i'
E."mp1oyec Sc1'11ices
Professional Ser"l"ice:.
Technical Services
Suppl its
[qui i.x;1ent Purchdse & Rent
Ge1ieral Expense
Tota1 Lxpcnditurcs
EXPENDlTURl AN.t\LYSIS
$
Actual
1978-79 _ .. _.,, .. -·~ ----~-
$ )}1:1 I\ l P,
3,554
5s676
796
B,808
212
99) 7?4
CITY TREASURER
Adj iJS ted
1979-80 ...... __ "" ... _..~ .. ""
$84)8Sl
4_,000
2, 775
1J100
8.500
250
-~~--... ·-~-~--.....
$101,476
lrnpl oyce Service'> · _$8? ,_CJ9_? ·is rr1:0!~~.:\1 1idcd fo1· st.a ffi ng this suhprngram.
Proposed
1980··81
-~----· ··~-
$82,99?.
4 ~ 4;J0
3, 775
1,200
9_,000
250 ··-... ·-··-~--.........
$101 ~611
Increase
_{_Q.~C_!'_~~S.tl
$( 1,859)
400
1,000
100
500
Pro fe% i ona l Servi res • l~ ~40_0 is recr111rnendc;.1 to prnv i de fot' con f~ct ion an<l credit bureau expense~
Technical Srrvir.:es ~ $ 3,7/'J is recorm:endcd to provide tlw following: $2,500 for progra1m1ing and microfilmin9
costs; $?!~> for 1;1ai1YLe1)ai:1ce and rep,)ir of equipment; and s·1,ooo for 1..:lerical support during peak workload periods.
Suppl ~es -.HLgoo_ is rccO!ir'lencted for the pure hast.: of office stationery and qeneral operating supplies.
Equi~~~H:11t Purchdse .1nd Rent -_$9t.Q.~1_Q_ is reco111nended for the rental of CRT tenninals.
Gencr-.:11 txpe11se> -l?:.~~O ·is reco111nended to allow fer staff attendance at professional meetings.
CUSTOMER SERVICE -FIELD SUBPROGRAM
PURPOSL/GO/\!. · To provide fast and cout'teous response to customer requests for utility service, and to take
c(;·r::t:ec{fv·~···act ion within the limits of City µol icy.
Ql~~CfU_l~I.LQ~. -The Cuslc.~mer Service-Field subprogram is responsible for providing trained personnel to respor:d to
all utility customer calls for water, gas~ sewer or electric service problems and to take corrective action. This
unit also handles turn-on and turn-off servicet fie1d collection of delinquent bills$ high b1ll compl.Jint fie1d
invest39at.ion and uti7ity conservalion consultation and information. T11 June 1979, ap.proximately 1300 gas
cu~.tOliil'rs ( ior1.1erl_y s0;ved O,)' PGM) in the Rarron Park area were added to the City 1 s ga:; Ryst~111. Earlier in
··,,,..~, .... _,__. .... -.. ·-·-"""'~~-...-........... _ • .,..,. .... ,.,,..1980·81 .ANNUAL BUDGET-· __ ,_,,,,..,,, ...... ,,.,._,, --·-------·.,., .....
• • • 53
. -·: . . ·• . ,"!/',-;."·,·.-. : . • - . ·.·-... . . • . . :.-:~: .. p
• • • ·-------.. ~-........ ,.,,....,.,...,...,~-~ --i,.-WllCITY OF PALO ALTO·--.. --·-..... ,.,..--•-41 -"'""".11''..........,""'., • ..,':"~ .. ~"'· ... ~ ............. ~\·,-,
CITY TREASURER
October~ 197(;, abo1;t th0 s.:i··c~ n(:.:,~)er of electric ctistoowrs 1-1ere acquired. The acquisition of these customers
added about 6% to the f1P1cl u•iH's poti~ntia1 woti..:'!oad. During the 1979-80 fiscal year,. the service unit has
prnvidecl u0re than 40l! i'Ct'S!H: ho:ff~, cf residentia·1 inspections in conncctiGn with the c:nergy coriserva.tion and
we,1U1r>riz0tio11 pro9ra:,,
11?2?~?:!_ is rRco1,ricnd0d for U::; E-1:::e-~-n fiscal year. This is a decrease $(135) frorn the current year. Plan~ in
1980-81 include crn--the··job tnininJ for· the new ~.ervict' person 1 and the revision of shift schedules to provide
cust·)li't:rs <d-:-.1: the !.l!•portu;;it;i to r'okc SJturJ,:w appointments for weathf'rization audits.
08JECTIVl:.S
1. To 1;1a int a j n an ,we1·aue response ti fl(_' of ?.? minutes from radio dispatch to arrival.
2. To i-.w 'i nta in an i\V!~ra91.~ n•spon::,p t iii)(' of 36 minute:c; from r.ustomEr Cil 11 to arrival.
3. To L1di Tito. i !\ an ac lua l se 1 vice t frlt' eff i c lenc)' ratio of 1. 10 compared to -:t standard time of 19 00.
4. To maintain a.n ~v er age· (l f 2. ti odon1eter miles or 1 es~; between service stops.
5. To devc;te at ·1 ea~t 400 person hours to the-C1ty 1 s energy and resource conservation program.
-...... ....... ------~----------.._.. ________ ,,_,1910·81ANNUA1 IUDGET----·--------"~0~-·-------~=",__, ______ _,.....__,_-
54
CUSTOMf.R SFfW I Cf -f Ii l 0
PERFORMANCE MEASUR!.S
Number' of service onicr·s h<Jndlc:I
Total mi!cs driven
Tota·l person hou:·s spent on ener:H·
conS('·1rvat"ion end 1·/[',JLheriut i1:ir1
.ti1idHs
Service efficie~:cy ratio (actutil tt)
stdndarJ of 1.00)
~h 1 es driven bet1'l'er11 serv ioc: strips
Response· minutes -dispatch to a1riv<;l
Re~ponst:· Hiinutes -ClJStPi.wr C{lil to
arr·ival
*
t\': t ua 1
19/ti-·//
3?, O ~~~I
73,~',!3
LO
2.3
2J.?
34. ()
CI.TY TRfASURCR
1\ct.11<11
19// .. ~1 n
30,0/(J
CCJ,G36
LO?
2.3
') ,, ,., '-. ..) ' .)
") ') (~ ,)J f .)
Actu,1l
19/n-79
30, l ~\ ~)
6~,682
1.04
2.?
19.?
2 7' j
Target
19/CJ--80
3?.,000*
/~) f 000
400
1.10
2.5
2?.. 0
3G.O
Tar9ct.
1980---81
-~-·-·~·-······ ·-
32,000
73,600
400
1.10
2.3
22.0
36.0
srnv1Cf: u:vr1. CffANGL -{\ UCCH'dSt' ~(l3 1:>) is r(>(~o:.}.11.:«'hfrd fo)' 101:0-81. lhis decrease n~flects the reallocation of
·~;e't·so1"1i1·01-r-·e·~·o~iir;(;·(;~;--D.~•wn~J subpt<.l~rtJ.':, tu pnwi<IP <: fil\ffl' ac.cvnte iltcounting of tillK' devoted to energy conserva
tion and 11eatheriz~1tio11 pro~1r<'lr1'.>. Hw l9fJP.f:l s1'rvicf' levf•l win he increa~;c·d as shift schedules are revised to
al 101-1 Saturday appointnients for wedthC'ri zat ion audits.
• • • 55
• • • ---------_..,._.,, __ .. ----CITY OF PALO At.TO .. -· ... ·• • .. ..........,.!"'~.,..=·--"''""'_"_ .. _, __ ..... ..-.-.. ---~~ .... w ;:.?"' .. ,.
CUSTOMER SERVICERFIEL.O
EXPENDITURE SUM~~RY
Employee Services
Technical Servi~es
Supplies
Equi~nent Purchase & Rent
Genera 1 El<:pense
Total Expenditures
EXPENDITURE ANALYSIS
/\ctudl
19rn-1 11
l • 131
CITY TR:.:\SURfR
!\dj us t ed
1979-80
s l? 0 '~,:) (:,
l. , 0(1()
8S~l
: ~)o
$ ·1 ~'(' :~·,) (l
EmployeP Services -$~J~.?_631 is rt,cor~·nended for staffin~J this subprogrr..n.
P rorosed !ncreast=~
19::~C--81 .{D0\: t~~~s-~) ·-····· .... -.. -· ~-.. -
$1 19,631 $( 925)
1} 000
940 90
600 600
250 100
~---··--· ··~· --
$12?,4/l $( I3'.J)
Technical Services -_$1,.Q_O_Q ·is recoi:1;:eridpd to prov~dc specialized lrt1t1dn9 to ut·ility servicepersons.
Supplies·· $940 is recommended to prnvide the follov;i11g: HWO for the p!lrchase of ndnor too~s; and $140 for the
purchase of-office stationery and ~10neral oµeratir1~1 supplies.
Equipment Purchase a.nd Rent·· .~figQ is reco1""1mended for the replacement. of sewtT rodding eqLlip:nent.
General Expense -$250 is recnrrrnenJed to a1lor1 for sta•f uttencfam:e at professiona1 conferences and meetings, and
for me.:1 l prov ·j s i or;--when emp 1 oyees are on ei:1erge11cy ca 1l~011t or overt 1111e,
METER READING SUBPROGRAM
PURPOSE/GOAL -To provide time1y and accurate recld~ng~ of customer utility 111et.e1s and report damaged or
iiiaTfoncfTOriTng meters.
DESCRfPTION -The Meter Reading subprogram is responsible for the timely anrl accurate reading of approximately
800 ~000--eTect ri c ~ gas, and water meters each year. Al so included in the daily routine of a meter reader is the
responsibility to report d.ny 1ockouts, daRaged or malfunctioning meters~ and patron ing the gas system for leaks
and hazardous conditions. /\pproximately i ,300 gas an<l electric custooers were added tn the Barron Park area meter
reading routes as a result of the City's acquisition of PG&E's distribuUon systems. Accomplishments in 1979-80
included completion of two ana1ysis projects (remote meter reading devices and a meter route study). The first
re111ote reading device was installerl during December. The interim billing progrum was initiated (see Customer
Service Office for discussion).
'-----------...-.------------------1980·81ANNUALIUDGEJ---------------------------------
56
,.---------"····----------... ----CITY OF PALO ALTO--=--··---... ~....--""'-""""-·-------~
CITY TREASURER
$129,773 is reconmended for the J.980-81 fisc'1l year. This ·i$ ari increasr.· of S1,344 over the current year. !n
T9B'cr:ST .. projected activities include a pilot study of a pr09ran:1able e1rctronic ::1.cter n:~1t11ng device. This device
has the potential to el imi nat~ route bo(;'.(s .:ind most of the µaper requircnents.
OBJECT! VES
l. To read an average of 55 ·· 59 r:ieters prr hour~
2. To maintain u reading accu:r-acy of 99.?X of all meters n::JcL
3. To ensure that a·11 r;1et.e1·s are read Hithi n a 21 -33 day cyci c.
4. To perform a pilot study of a hand-held electronic neter rca.din~1 <10\'ice hy .Junc 1 1981.
METrn REA DJ NG Actual Ac tua 1 Actual Target Target
PERr:DRMf\NCf. MEASURES 19/G-7/ 1977-78 197[~ .. 79 1979-80 1980 .. 81 -· ·--·-·---........ ·----.. --... --·--~····· ... -_. ... 4··-----~ ... .. ~ .. -···-____ ,,_,_ '" --·-------
Total number of meters to be read 738~84i ?63. %!) JBG,948 800, 000* 808 ~ 000
Number of meters read in field 713, 7111 72?.,240 /4H,9D7 700,000* 736. 000
Number of hours worked 13,000 13' 808 13,3% 12,800* l3' 142
Number of errors made l. 950 2? 194 1,497 2' 100"' 29208
Number of meter books to be read
( dai l.Y work ass i grnnent s) l '752 1~776 l '750* 1 ,836
Meters read per person hour i:;i:; .., :; 52.3 55.9 55 -59 55 -59
Reading accuracy (%) 99 .. 7% 99.7% 98.8% 99.7% 99.7%
% of meters read within 27 -33 day cycle 98.4% 93'.! 98% 100% l 00%
N:m1ber of meters in vo 1 v ed interim billing 39,% l 100,000 72,000
Electronic Hand-held Meter Reading Device Study 6/30/81
*Targets re" ised based on actual experience.
-~~RV)CE _ _L.!_YJJ. s::.!i~~-GE -An increase of $1,844 is recorruended for 191.10~81. This increase t'-2flects the reallocation
of µersonn~?1 resources to other subprograms offset by dn increase in eq11ipt;ient cost'$ for the pilot study on t.se of
electronic meter reading devices. The service level in 1980-81 is expected to re1na'n esse·1t'ia11y the samf' as the
current year. G T -----~~-' , . , ,,.)
"""'------------.._.------------------1980·81ANNUAL IUD E -57 • • •
•
Mt. TEH R U\O ING
EXPENDITURE SUM~~RY
Employee Services
Tedirdca1 .~erv·ices
Supp1 ies
Equipment Purchase & Hent
Genera ·r Expense
Total Expenditures
EXPENDITUP~ ANALYSI~
Act ua 1
1978-79
$113,371
164
5,l??2
$118 ~ 157
•
CITY TRFASURU<
f\dj IJS ted
i9;9 .. go
$ 1 ') ') Q·J9 J '-· < ) Vt.,
30C
4, ~iOO
300
$ l 2/, 9?9
PrO!'l\Sf'd
19Ho .. n1
$11Hs?/3
3(10
s' 100
6i000
100
$1?9,773
T\::>Chw;cal Service~, -· ~}00_ is recorm1ended for instruction and trcining of rnettT reciders.
I nr rt>;i ~r'
_(Pcc:?e.1<:.c)
$(
$
600
5, i'OC1
!00
•
Supplies -$5,WO is recommended for the purchase of special iwd "OpsCM\11 for1:1s and minor tools ;rnd field
supplies. -------
Equipment Purchase & Rent -$6,Q.9.Q. ·is recomnended for the leasi; of 3 hand-held el\~ctronic ri1eter re;;iding devices.
General Expense~ ~l~Q. is recorm1ended for trave: and meeting ~xpense.
------------·""'~-·-·-----..-_..---··-... -CITY OF PALO ALTO··--------·---·-----------~._----·----...... .._
CITY "ffiEASURER
ENERGY CONSERVATION SURPROGRA~
PURPOSE/GOJ\L -To provide effective resoui·ce conservation in fomaU on ancl consultation and to pt·ov i de ,for a cm ~w ior
"resou.rce "consumption.
DE_~~B_I_C.I.L9.N -The Energy Conservation subprogram is r~sponsib?e for responding to n:qursts for· consN»J'. i•Hl
·inforii1ation; providing home energy conservat·ion consultations fo1· residential custo1:·:ers; and providlfl'..t urnn
applir:ationt 'Heatherization loans to residcntia.1 customers for payback on uti'!ity hills. Siner July li:>/r) thr,rr~
have been 406 home energy conservation consultations., 1\s a result of these home 1·1eathcrization CHH.\lt$, H::) s,iles
of insu1ation 1.,rel"'P made. Out of the 406 i1orne visits made, 215 hor·,t:s 1·1c·r2 found to be 1nsul-:iL1h1l~. ~hus,
insulation 1~as installed in 4g3 of the insuL:itable ho111rs audited. J\dditiona1 training in 1,:eathr!rstrip;:in'.1
techniques 1rns given to an custor:wr service-field iJersonneL
$23,622 is reco11rnendcd for the 1980-81 fiscal year. This is an increase of $1,003 ov2r the current yedr. In
-f9fftr:ar acUvities include i'lans to provide an ,1ddit:on01 104 hours of training for al1 custo1·1cr service-·field
personnel; to perfon;i 80\l home consultatioM; to ·i1:1i~li:'':~nt 3 quality control pr0Llrt11~1 to neusur't: custor:er
:·ialisfaction; and to ensure Uwt all audit procedure$ confom to the National [11er9y ;\ct.
OB,frCT 1 YES
l. Tu distribute do-it-yourself kits to at least 800 residential utility customers.
2. To µ~rfcn11 at lNst 800 energy reductions or home insulation consultations.
3. To insulate at least 50 percent of the horiies requiring b1own~in insulation.
4. To monitor customer satisfaction with the ~veatherizatfon program by means of quality C1)ntro1 procedures.
~--------------,_...-.. ____ __,,,_.. ___ 1980·81ANNUAllUDGET--------,__----------------------~
• • • 59
------~-----------------------~----------•
ENERGY CONSrnVATWN
PUH ORMf\NC[ MLASURES
Number of conservation inforn1ution
packets distributed
Number of consultations done
Number of hours of tr{linin~J for
customer serv 'ice fh:d d persons
% of consultation reco1m1endations presented
at time of audit
';t', of consultation reco1m1endations
processed within 2 weeks
% of reco11111ended energy saving
n1easures impl ernented by custcmers
% of audH recipients satisfied with
audit sr.rvice
% of houses. requiring blown·-in insulation
signing contract
Act1ial
I 9l6-n
•
CI TY TRE.A.SUHER
Actual
1977--18
1 s 520
320
Act ua 1
] 97n-79
7()8
1 ';.?fj()
39
50%
1 a r·gcL
1(n9.-Ho
800
800
90%
50%
•
TarJPt
1980--g 1
8(10
800
RO%
20~
503
1001
50%
SERVlCl LEVH CHANGE -~.n increase of $1,003 ·is recomnended for '1980-81. This increase reflects a rea!loc:ation of pii::~~~-;Jril~--res-oiii~ces-among subpro~J rams to more ace urate l y account for ti me devoted to energy conservation
activities. The serv'ice level provided in 1979-80 will be maintained in 1980-81.
________ ,__ _______ _... __________ _,
"'------------·-·--.. -· -· -·--·,,.....--..... --.--... -.. ----1980~81 ANNUAL BUDGET -• • -==-·-· 60
.---------... ............ -.-..·-----CITY OF PALO AL,TO----·--------·, .. ,_..._ ____ _
ENERGY CONSERVATION
EXPENDITURE SUMMARY
Employee Services
Supplies
Equipnent Purchase & Rent
General Expense
Total Expenditures
EXPENDITURE ANALYSIS
Actual
1978-79 ---·--
$25,529
275
197
_ ,, .............. .._ ____
$26~001
CITY TREASURER
Adj us tec1
1979-80 _______ ,
$22,219
400
..... _.,. _______
$ 2?. ~ 6 ·19
Employee S2rvices -$2g_!~1-?_~ is reco1rrne11ded for staffing this subproararn.
Proposed Increase
1980-81 _(il e c !:~-~.?..tl ···--· ..... ·-·---
$22,972 $ 753
400
150 150
100 100 __ .. __ , _ .. -~--
$2~ 6''2 _j j -l. -$ ·1 ,003
5upp1 ies -.$400 is reco1n:iended for the purchose :)f general office operating supplies and stationery items.
Equipment Purchase and Rent -lJ.?-9. i~ reconmwnJtd for the purchase of i'I carbon monoxide detector for u~e in the gas
furnace inspection program.
Genera 1 Experi:;c -11 oo. is reco1Timended to provide for staff attendance at conservation seminars and workshops.
·--1980·81 ANNUAL IUDGET-----··---------------------61 • • •
• • • --, ..... ,_.,.,, '·---··--CITY Of PAl..O ALTO-·-···-·· __ _...... -·-··, ......... .,.. .. ~ ........ ", ........ , ... ,,""'*" --·-
-NOTES -
I
,_,. ______ .._.....__,__...._,..., _____________ 1980·81ANNUAL BUDGET-----------~----.....----·----------~
62
. ~ . ... ~ . . ~ . . .• . '' ,.·. ·~ . . . " . . -
--------· -·-·-... -----.. '··--· ·-·~-··----... -.. -----CITY Of PALO ALTO----.. ·-------·,.,__, _____ _
LXPL'm1 nwrs BY isurnrRocrrnM -----------------· """"'_\,._, _____ L,.,,,,.,,, ... --
L1ip1 oyef' Benr fits
l•.J1.1inistration & Genera·:
Cashierin'.~
Custo!ier Service -Office
Custor.1er Service ·· Field
b:.>ter Re,=id in~
Parki11~; UpcTations
Lner~tY Conservation
TOTAL EXPLNOllURES
h;iployec Services
Professional Services
Technical Services
Suppl i es
iquiJJ!:ient llurchase ~«Rent
General £xpt'nse
TOTAL EXPLNDITURES
Services fro1:1 Other Depart111ents
TOl AL COSTS
Senices to Other Depart1nents
Prior Year Lncwnbrances
General Rev2nue
TOTAL COSTS
Actual
1978-· 79 ---····--··----·
$196s7n
40,369
46,906
99 9 724
114,185
118, 757
()6,991
·-J'.~,,!.,QQ}.
709,656
659,684
9,569
7,498
15,374
10 '406 ___ ]_J..?2
709,656
98 ~' 734
808,390
635)097
J1]_, 293
$808,390
CITY TREASURER
Adopted Changes
J.979-80 To Date -----------·~~·~· ··-.
$185 '927 <;; .,, 7, 159
74' 742 5,360
43,496 23, 42?
94,441 7~035
112' 790 9' 766
1'1/,718 10,211
63, 871 (63,871)
_?;_C~~-?_Q_~ ~no
713,694 ~92
656, n 2 (708)
11 ,300
20s925 (9,850)
15 ~ 150 2,500
300 9,850 ___ g_; 39.~ (800) -
713,694· 992
_,,99 .i..'.L6Q ·--·--
HB,054 99?.
693' 170
7 '000
.L!J,884 ~008)_
$813 '054 $ 992
Adjusted
1979-80 -·-·····--... _....._ ....
$193,086
80' l 02
66 ~ 918
101 ,476
122,5S6
127,929
_ _?:.~&1.~
714,6H6
656t004
'11 '300
11 ,075
17,650
10 '1 50
~507
114,686
..12il.'~Q.
814J046
693,170
7,000
fil18~~-
$814,046
Proposed
J.980-81 ------
$!93,085
76,680
78,833
101 ,617
122,421
129' 773
-1-3.~_62~
126 '02,6
656il64
l1 ,400
12,475
20,040
17,250
~_707
726,036
8? '100
813,136
738, 000
_7 5..1Jl_Ci
$813 I 136
J.ncrease .. rn.~~ rea_?.£_.t
$( l )
(3t422) n ,920
141
( 1%)
1 ,844
_ _L_QO'.~
11, 350
160
100
1 s400
2,390
7,100
?00 ----... ·-·-··
n ,350
.D. 2 ?.?.~Q.1.
( 910)
44,B30
(7,00(1)
i33.J30l
$( 910)
Percent
Change __ • .....:.i;..--
(4.3)
17 .8
• 1
( . l )
1.4
4.4
1.6
• 1
.9
l?.. 6
13. 5
JO.O
2.3 ---
1.6
. .u.g_~ll_
( . l )
6.5
(100.0)
.Dn~.P..:.21
%
( . l )%
---------------·-----· -----·----M-~~··---·----1980·81ANMUALIUDGET--------------=-----=----·---·-·-~K, ________ ,,,,,_
• • • 63
.._ ________ :_._ ______ ;,:·,,it"'··~'-------------· ' ~, • • ·-·~,,· • .'•,_. r .~• f> • • •... ' ' ·~ :• • •• t ': • ' • ~I• ' • .-~
• • •
-NOTES -
-----------··-----------·-.. ----"-.. ----CITY Of PALO ALTO-"·m·•-""
Actu.:11
1917-/B
~·~dn~iiJe,· Ut iii tic~; F;u~\ r npss
Srn·ju)s/ri~} l!·<.."~<lS•irct'
Supcni so:· iL'·.q:;rhif' Col 1 cc: ions
S1ipt:rvisc~( Uti ·1 i~.Y ')crv~cc~)
P"l c.1flt .1~ccDunt (~r;t/~·.}·td~?q-t /~nd1,yst
Sr c !'~~t d r;· .<\
Cont.ml .t\cco<mt C1 erk i\
Control :~cCGU:\t. Cl erk n
Genera ·i C1 l'!'K [i
Cu~tor.;cr Ser\ .ce Clerk
Credit f, Collection RPp;'esrntative
Utility G;;si:iess Off1ct1 Rrpn:scnLitivc
M2ter Re "Jdt~i-
MettT Rt:!,1der -Le<1d
Ut i 1 ity Sen1 ice Person
Ut. ·[ l it.y Sen·ic{~ Pen,on -Lead
Parking Monitor-
101!\l RfGULAR POSITIONS
TEMPORARY AND OVERTIME
T e1<1pora ry
Overt i r.1e
TOTl\L ff Mf"lOfV\R Y & OVlRTI M!"
TOTN PLHSON '!'EARS
L
1.
l r'
1.
' .1. •
l.
? <. •
L
.1 ''
7.
1.
7.
4.
33,
• 62
.38
1. 00
34.
CITY TREASURER
Adopted
1978-79
L
1 ....
1.
1. ,
l '
1.
2.
1.
4.
l.
7 IO
1.
7.
' l.
4.
34.
• 76
• 3f>
1. 11
35. J.l
Changes
To Oat(~
_ _t4_.J. .... _
( 4. )
( 4. )
Adj us t.ed Proposed Increase
1978·· 79 1979-·80 l!.!.~~cc ~~-~1 ---~ ~-----·· -··-.•-··---
1. L
1. 1.
1. 1.
1. L
1. 1. ., L .l •
? • •• fll ? '· .
1. 1.
4. tL
1. 1.)
J.. 1. .,
I • 7.
1. 1.
7. 7.
1. 1. __ ...... -..... -.. -.... -. -···-·-~ ......
30 30
• 76 .62 • 14)
.35 .36 .0]
-·~--~------~ ·-··--··--........ ·-·--·....------·---~---··
1.11 • gg • 13)
31.11 30.98 • 13)
"'"'------...-----...-----..-.~--------1980·81ANNUAL BUDGET_.,-·----~·"-........ ~x-· ----------------------65 • • •
•
Custo;.1c'r Scrv i cc -(ii fH \ c u s t 0 i .. () : ' ~ c r \' i ·~. fl . r· i (' 1 ~ ~
;;~elt~r Head} i:~,:
r\Jrkin~·J Opt~t<ttinns f~ ~.nf,·_:r, t· •. :-d
Rl'sOuffe (()rhCn<'l:. :0,.1
Ei.:PLOYH SU<V l Cl S
•1. rv
1 . 3')
$ 19,~·0?
•
CITY TRJ1~SURf:R
1'.doptcd
1978-/9
s. !J 11
2.80
?. • :)9
Sc4/
6.?3
7 ,1rn
3.%
1.14
$GSC,, J)?
$ 1 '.) 704 ~ ~~) '
(h,rn~j('S
lo l.L1tc ---··
• 64)
.60
(3.96)
( 4.
$(708)
$2,383
/-\dj us tcd
19Jfl--/9
-·••' -~ •C" •
4.80
2.80
3.19
5.~7
6.?3
7.48
1.14 ------· ·····-·-~· --·--
31. lJ
$6S6J004
$ ?.l, 087
•
Proposed I ncrc.:1 se
1979-nn J.l)_e_c..t~:. a. s_ <~t -··-
4.4~ ( • 36 )
2.6~6 ( • 144)
3. 9~ y· . ,)
5.41? { .osn) I,
G.2g? • 0~){
7.~15 • 06 ~_i)
1. 235 .095 -------· ----····-------·---·--·
30.98 ( ,13
$6~iG,l64 $16(1
$ ?.l , 180 $ 93
,-..... ····-=-----------· .. ,...,.. _ _.. ___ , ---1980·81 ANNUAL BUDGET·---.. ---·-··-· -------------66
,.....---.... -----------~------------··-·---·.
1980-81 PROGRAM AND SERVICE LEVEL -Exuendltures of $307 .~;91 are rE:connended for the 1980-8: fiscal year. This is an""Tncreai€-~oflIT.863_o_ver-Th-l~-c-urre:it .Y>'.'ilr, ~,~joi·--fr1c-:-1~E~-a·ses iH'£' in the Employr.1ent subproqram for additional
advert.isin~J related to a higher tt:'i('l of t~il'no1t·1·.
PURPOSE/GOAi ... fo prn·,:idc 9cncr·t1~ supi1ort, supe1·vision and accounting for other subprograms in the Personnel
De icfrTin-e·,1·c·-·
OESCfHPTlON -The .i\d;11inistration and Ger1ct\i\ s1ih1;rograri i~. n'~pr!r:sib1r.> for support, resources and supervision
com.ii"i)n--fc:i--a·11 suhpro\.) t'tkis in UH:: Jepa rti 1(·nt. Thi.:, suli;·r-o'.l r-it. 1 pro~· j des for gcner-ti1 department admi n i strati on. Major
acco1~1plish1:1enb during 1919--80 include 1rc;c:r<Jtion of c:;1ployc.1r dcvclcrlfnent pl<ins for all regular emp'loyees. In
addition, a new /\drninistrntor· in t~ll' clcissi t-ication ,.,.ni flc\V section '~as recruited and trained. Regularly scheduled
bh1eekly staff nwetings 1vcre instituted, i1.1pro•;in9 co1:;;1unication:. 1'/ithrn the department.
$14.226 is recor;-inendcd for tht 19fl0-81 fisc<ll yr.<'lr. This is (' decrease $(1,961) frcrn the 1.~urrent year. Ongoing
dei)ai·{1iienta·1 admini:,trative activities 1-1111 contir.u(' in 1980-81.
_/ -·---.......... ,,_. ___ ,.. _ _, _____________ __.. 1980-81 ANNUAL BUDGET--···== ...... _ . .,,,..,_,..., --....... ,.,,~ .. -........ -, ___ .,_,.,,,.._
67 • • •
• • -•
OB.JECTIVES
L To identify the e~;p1oyc:l' !'.!..',c:iiJ(':l:'. r,er~.:'., "i r1',;,1~1!' rio.·1.ilti1p:~~ c;1_,iif c!nd to 1:wc·t at 1e,1st /0% of thP
icientifiec! needs duYing tht: fisci11 )'t'M·
? .. ' To en:~Lne completion on sch:·dule (;f al I dr;1.11·:1 «:1'. •. :n~e· iy 11 p n·ts, :1nn;1ai rcpoits, and clepar·tnent.
budget.
ADMINISTRATION AND Gl.NLR.i'\1. 1\c t. u ,11 l\ctud; fl.ctual 1di''..Wl
PERrGHt>"J\NCE MEASURLS )<)/[,. / i 1'J7f .. /[; 19/P..-79 19'/9-80 ... --·-·· ·------·-.,.,._ ·---· -·. -·-... ··-· -.. -·-· ~ ~---. . .. ..
N111~1her of "individual employee d r:v c 1 o pw' ri t
µlans deve1 oped 7 I 8
Number of employees a ppr a i sc~d ti ~tr~ no the
fisca.1 year 7 g
"' N of ident.i fi ed employee devc l 0p1:w11t needs
which 11Gre rnet/irnµroved 60'1 !>4% 70%
% of department quarterly reports,
annual reports, and bud'..)et l't'h i ch r.-ere
completed on sc heel u1 e 100% 67% 100%
Number of employees v1ithi n thr> dr:pa rtr.ient
involved in ernp l oyce development
activities 7 5 8
Tai'get
1980-81 -·-···· --· ···-··
8
8
75%
100%
8
SERVICE LEVEL CHANGE - A decrease ${1,961) is recor,1:iended for 1980-SL Current service leve1 will be maintainen Tri--f9'[(f.:BT:-·--·-----·--·
---~·--"'----·----·---0--r·----1980·81 ANNU.IL IUDGET----------------.--..-
68
. . . . ~ . . : ~ .. ' . -. ·. '. . . .. ~ ~ .. -.~-•' ' \ ~ . "
__,, ___ ... _,..._,,. ______ ..._._ .. __.,,._.._ __ uw .... -CITY Of PALO ALTO··--------_...,., -· .. ~ ..... __ .............
ADMINISTRATION AND GENERAL
EXPENO!TURE SUMMARY
Ei:1p 1 oyec Services
Technical Services
Suµµ·I i es
Equi pr:ient Purchase & Rent
GcrH~ra l Expense
Special Expen.:;c
Total f:xpenditures
E XPENO I TUR [ MML YS IS
Pf.RSOilNU Dl rArnmrn
f1ctudl f1dj us ted
1978-79 10/9~80 --· -·--·--·--· -~ -~~ -
$10,593 $10,6).G
101 300
881 ? j (i~i2
19! 6CJn
?,019 ?~Olq ,.., ,. ,.,
(. ,l.)
$H,041l $16}lfii'
f'rOi'OSPJ
19[H_~-81
<.. n 1~~ :' .. ,
~0~1
? ~ 00ri
? } 0 l 1)
.s J ·i. ??(:,
I r. c r 1"«~ s e
_(fl r:c re 0_~ ~)_
'': ... :
?OD
{6S?)
{ ~)00)
rechnical Services~ $~·00 is recoiil1:1endcd lo provide f\w ::di1itt'1! .. ~11cP u;sJ'.:. of c·,ir'r:i i-lnd office (·qt1ipr.ii::nt. 1ist".\1 for
all City e111ployec idor)Tffic<1tion cards arid C<lrcls fot' ~,cnio1· cilizl'11~.
Supplies -$2,0GO is reco11r:iendC'd to provide for stc1tio1wry .:wt! offiu• ~1q1plit•'.; and fo~~i~ .. such ,1s €'1:1ploy1:ient
appl·ication_s __ ;ir1-<rapprc1isal fon:is, routin~ slips, envelopes and ot!w1· ::1iscf~11aneou<; 01fice s:ipf•11es.
Gciwral Expense -$2,019 1s reco;:ui1e11ctcd to provide the rersc1m1<?1 Oep2rt,1,,ent's ~l1are i11 the fundin~J of the City's
liabi.lity insuranc'i.~-~--------
• • •
• •
r~~PLOYML~;r SUB Pf~ l~rn ;1y ---.. -· ---... ·-· -"_, .. --
PUl<f>(l')l/COAI fu rr.1(J'Lli1., h'sl, and Sl'l(~Ct q11,1lifkt!
·r:<~6.l1il1.tl'.1 1l st1·di.11~1i,•'., for· 11Ltr·c1cLi11~J dpplicdnts fro;.
pc~rso111wl 1n·act iu1 s in <11 I !;elections.
.:ipp 1 fr,int <;
11 !·~ ~·~) ~. t'l~· Lt~;;
•
DL~Cl~lfll!ON -n1!' !ll1pluy1;ic11t sutiprocir,1n is n~sponsib1r' fOl' a11 :·;ni< i;:<11 c 11•1,;y;.::::' \;1·,;d, '1,1.1 •J1 1C',: recr'.1i'.)nq ,:nd
"sr.1cct.ill~l C\lllcl1d<!t\':, fur c'11l VdCtl11CiCS, dclvcrt.is1!1'.J illld ir";i_.111<_1, fhe n.>'.'lf'«iiP~: ,::,-1 f(''.'j'>i'.; ;1'.· ((;<;~;:1:.)
rcci·11il.11('fi1 <111:! :~··lvr~:ion ;n-ocC'dun·s to en~.lirt' cor;pli<111u· 1:itl1 icJt>,·d; ci•·.: S1 ,\!c ;<·!~r·:inc·1 ,"•.: :,;::;1 ~1··:·loy1•c11t
Oppu1·tunit.y/ 1\f ·1 ·ir-1.,dt.ivc; /\ct ion ~uidel ·ira~s, 1~1Ln1it.uri1f~J l.!H~ scle:-.-1 i~r:1 ~'f'\:( f;s .. , ~J.: ('iJStP>:· rfr~, ~-.:l'Itt}' \';~th~ he) Cit.Y 1 ~,
(lff;n1(il,ivc· /\ct.ion Pru~J~dli$ <incl (1d1;J1nist('l'ill'., th(' City's !'1ffir. o' hT /'1i-_\ 1()1l l'ruqt'c);. ,\(_(, 1 ~Si:' t'!ltS for· l!il'
19/<:J .. B(J Y<'<H' includc1ci upc!.Jlin~J the City 1 s f\ffirnativ(• t\ction l'n~iP'«li; Jl!;i c:on~if1:;·in:i t.(J c1,~,[.·1·t' <Wi'! hil'iw1
dc~cisions n~1dtivc to affinwtivc Jdion <ind pC'i-son~·1e1 ;wc1ctic(";,
$B3,~1~~1 is n~co.~1cndccl hw the 1980-f\1 fiscal yc.:ir, This 1'., <111 i:ic1·ed:;c' nf $J(1,'llC1 over U1i' c1nT~'nt Y<'i"ll'. r>Lins
"fot' lC)U(l .. BJ includ(' updc1i:ir1~1 n~u itl!l('llt and selection L(:Cl1niq11c·'· to co<1p!y 1·1dl1 fPdl'l'c11 a•H'. c;i_,,, (' l<!hS dnd ,111
cxai:1indt.io11 of ne1·1 recrnil1;1ent techniques for hi1-·in'.] technic,-11 pi"~rs(;11~:c·l.
08,JLCTl VlS
1. To fill 7~)% of all requis:tioned positioP va.ciJncir.s witil"in 0 90 dity period fro1·; t!1C ti:~c tht' [X):-ition is
posted.
:?.. To ensure that 60~:, of µositions hJvr. qualified .l\ffirrnat:"ive /\ction app!icants corw0tin~1 iri tht> selection
procedure.
3. To provide 3 qualified applicants for 80% of vacancies uu·1 ·i1in9 outsirle rt~cruitnient.
4. To r•.:vi(~vt on an ongoing ba',is existino selection procedurc~s to r:nstfff.• con1p·1·ioncc with federal/state
gu i d e·i i ne s.
5. To evaluate user satisfaction i·1ith service provided by PE~rsonnrl.
6. To monitor J\ffin,1ativt) Action progress on a scrni-annlial basi:. •
.__ ____ ""'" ________ ....... ,.,..--.-·~-1980"8l ANNUAL BUDGET------... .......... ·---------...,,,
70
_.,,,. ____ ,.,. _____ ,, ____ ""_,,,_ ... -...... _ ...... .., ............ --cnv OF PAl.O ALTO-------... ·--------
PERSONNEL DEPARTMENT
EMPLOYMENT Actual Actual t-i.ctual Tar~Jc•t ·-arq(;' t
PERfORM/\NCE MEASUlnS 1976-71 19/7-/8 197H-?9 19/ll.f1(l 19nn-s1
"'-··------·~--·----· ... -·---···"····-. ---..... --~---· ....... ---·-·-· ···-·~-~ ------... ·-.
Number of non-prornot iona1 posit 'ions posted 48 60 50 iW '.:10
Total nu111ber of posH ions posted 96 124 91 80 90
Total 11u1nber of ora 1 boards conductE!d ] '2
Nu1;1br;'r of posHions filled 1·1ithifl a 90
day pc•ri od :'.02 H2 G\l ( _1 .J .1
Number of positions ut.i"I i zing outs ·i dE!
recrui t1nent for -.~hi ch 3 applicants
apply 46 5B 4' .I
....._ .. ,
~V ·10
Number of posit ions having qualified
Affirmative /\ct.ion appl ica.nts 84 lil n 40 u 54
o• -;., of pos·itions fi 11 cd 1·1i thin a 90 day
period 82% 91% 7:)1 7 ~~) ~~
% of µosHio11~ dt i l i z i ng o~tside re-
cruitment for whi r.:h 3 aµpl ·(cants
apply 95% 97% 83% 80% 80%
% uf positions havina quo 1 i fi erl f\ f firm-
ative Action applicants 8l% 90% 90% 601; 60%
User depart1:1cnt satisfaction with
service on a_ scale of l-10 7.8 7. 8 3.7 7.5 7.5
Number of minorities in i~o rl< force 194 181.5 184 190 l~
Numbi:>r of women in ~/Ork force 176 181 192.5 200 200
SERVICE LEVEL CHANGE -An increase of $16.919 is recomnended for 1980--81. This increase is due to the addition of
teii~ioi=-ar·y sTaf(Tilne and yro~'t'in9 advertising costs related to recruitment d·ifficulties, especially in highly
technical areas. 1980· 81 service leve1s ~~ill be increased.
• • •
I
•
FMPLOYMf:NT
EXPEND 1 TURE SUMM1\kY
Ernp l oyee Services
Professional Services
Technical Services
Suppl'ies
General Expense
Tota·1 E.xµenditures
EXPENDITURE ANALYSIS
•
PERSONNEL.
1\c tu a 1
19/8--79 . -·--" -····-···
$41,110
23,3/4
11,400
541
2~~G6 -·-... ··-···----
$/8,891
DE Pl\RTMtNT
Adj ustcd
1979-·80 ··-.... "' -.. ' . ' -. ' .
$42,151
13,000
9,000
-,] !3?.~~ ...
$66 '526
Employee Services-· .$_4lj}9~ is rt.'co111rilC'tHlr.rJ for staffing this subprogr<:irn.
•
Proposed Inc rt•a ~~t'
1980-81 J.Pecrc<1.s_t:;) ---· -------· ~-······
$47,395 $ 5,244
13,000
20,000 l). ,000
100
') '"c:o 67:~ _____ -..:_!I-~::.~----··--·-....
$83, 54'.) $ 16,<)19
Professional St~rvices -$13,000 is recomnended fur usrJ of consult.ants in recruiting cind exarnin~ng, updc1ting the
Aff'irrnative Action Progrcini·a·rid ... const.ructinQ and us·'11~1 standardized tests.
Tecl111ica1 Services -l?:P.'-.9-9.Q. is recom11endcd to provide for advertising costs in the recruitment of candidates for
vacant positions.
Suµp'lies -$100 is recon1111encled to purc:haS1) ·instructional rnaU:rials in conjunction vdth interviewing, se1ection,
and testing-.-··
Gencrd·I Lxpense -$3,050 is recommended to provide for the follm·1ing: $100 for membersh·ip 'in professional
employment assoc·iatTons~ .$?.,000 for prospective candidate:;1 recruitment travel; $450 for travel a:1d meP.tings
associated with muric!ated µersonnel programs; and $500 for candidate and oral board expenses~
. ....___._....._,_, __ ,""' .. __ , ____ __.__;,!,.,. •. -,,_, 1980·81 ANNUAL BUDGfT-------------------"'
7 2
.... . . .... . : ... . . . .. ' . -~ . .. . -
_____________ ,,, .... ,, -~ . .,,p-.............. .....-.-...cnY OF PALO ALTO-"'"'""'""..------··-'"··= _,, ______ _
PERSONNEL DEPARTMENT
EMPLOYff Of VELOPMENT Sl.JAPROGR/l.M
PURPOSE/GOAL -To provide admin'istrrition of the CHy's [rnployce Development Program and to improve the overall
prociLlcTf1,~TY-of City elliployces while fost.erin'.] a cl irnate for persona! ar.J technical skills improve1;1pnt.
f)ESCf<IPTION -The E111plo_yce Development subprogr<Hil administers the City tra·Jriing and developn1ent activities and
pr:{)'•/fde·s·-d-frect assistance to dcpartr:i€~nts/division~) in met~ting f~mplo,yee needs. Major accomplishments for the
1979--80 year included co111plrtion of supervisory mana~Jement. trdining by internal trainers.
$1?. ,851 is rc~com;ie11ded for the 1980--Bl f·i sud year. This ·1 s <ln increase of $?., 000 over the curn~nt ye(w. During
"f98u~dT Uic [mp1oyce Developf::ent Progrillil 11ill focus on imptovin9 e:np1oyees 1 job skills through on··Site training
utilizing City employees as trainc'rs.
OBJECTIV[S
1. To l1ave 50% of the l~r;iployee vwrkforce invo1ved in so1:1c fonr. of job related trair.in~1durin919H0-·81 to
iinprovc employee j( ski 11 s.
2. To ensure that thf~ nuniber of minorities <rnd women involved in ,job related training is consistent with their
pE>r<:t1ntagc in the 1r1ork force.
3. To identify and spon$or 12 job t'elaU:cl on-site training programs for 1980-Bl.
4. To cont"inue to uti1ize City employees as trainers for City sponsored classes.
• • • . ..
• •
PERSONNEL OEPARIMENT
[MPLOYU: O~VUJJPMLN\ .Actua 1
PERFORMflriCL ML/1'.:.LJRf.S 19/6~ 77 ... ~--~---·" -· ... ~-,·----· ·-·" _____ ,. ____ -·
Number of e1;1ployet•s parlicipaUn~J 'in
Job related training 444
% of 1ninority cr1p!oyecs participatin~
in training progra.r.1s
% of Hor;1en employees part·icipating 'in
tra'ir1ing or development prograrns
Nui;1bcr of on-site training classes offered
to City er;iploye~s consistent Hith the
City's Employee Development Plan
% of er;1pl0yr.es •.vho are able to use skills
le,:irned through the City trainin9 pro-·
grwn hack on their job
'J.. incredse in the number of on··Slte clasSC'.S
t.au0ht by City employees 5J.%
Nuuber of employees \tho are able to use
skills learned through City training
classes b~ck on their job
P..ctudl 19n .. rn
76S
24%
41%
14
3'7%
•
Act ua 1 Target Ta rgct
19/a-/9 1979 .. no 1980-81 ·-··-. ., ... ., ... ~ .. ___ ..• ···-•"'>••····
300 300 300
12% 2?% ?4%
34% 30% 41%
9 6 14
94% 95'.t. gcor· J{O
(36)% (33)% 133%
5 7
SERVICE LCVEL CHANGE -An incrt.:ase of $2,000 is recomnended for 1980-81. Current. service ·ievels \'rill he
m.;i fr\Tii fnea··"fo .. T98'lf-81.
,.,_-.. ... ..,.--... ......... .... ., .. ~,.... --·---1980-81 ANNUAL llJDGET-----.....,.,, ....... ----------
74
. ~· ... -:·· . " . -. . .. ' ' . . . ' ' . ... •·. .. ~.. . . .
I
G1PLOYEE DLVU00MUH
EXPlNO!TURE SUM~~~y
lL1p1 oyt:c Servi ccs
1echnica1 Services
Supplies
EXFLIHll iUl-!l-_ !1Ni\LY51S
PERSONNEL DEPARTMENT
Act ua 1 f\djusted
197n-79 1979-80 --.. -.--~ .. --~ ·-·---·~ ..... -.... ···-
$ 14 $ lO)BSJ.
1s012
81
----·-·-··-·-~-··· -·-·~·-·~-~-----
$ 1~107 $ lC .• 851
Propos~d Increase
1980-81 _CT)_§.~-1:'.~.~~-~ ). ·--~----~·-·-
$ lO, 851 $
2,000 2 -~ 000
-··-·-··------· ---· ,_, __ ,._.,. ..
$ l?, 851 $ 2,000
T~:chnkal Services·· 1.2rOOG is reco11~11('nded to provide for t~~aining of interni.11 perso1111el as lr.iin0rs 1nd to µroviclr
outs i t.il' assistance {,s·--ri(;ec.k~d.
EMPLOY ff B~.NEF IT f1DMJ NI STR/\T 1 ON SU!WlWGfrnM ··-· ········-· ····-., ..... "' ···-.......... ···-~------
PURNl'.\F/GOtd. -To structure c1r:ci ad1:1inist.er City employee benefit pro':jrc111b on a fair ba.s·!s en·~uring ti1dt the
Tien( rn·;;·-ar:(, fully puh1 ici1ed. clah1s c1dministration is time1.Y, costs £it·r r,ontrol ler.! and se::~rvices are del ·ivereci in
an effi~ctivc and t:fficient liii.lfllH:>r.
DLsrnlJ.'_T_l_l!U -The Lr:1ployec· [lt~nc:~·its Administration suhpro9ra111 is responsible for sl:rncturin9 irnd administer·ing
t:iiiiloyPe benefit plans includin~J the self··fundc,; City E1nphyc1~s 1 Hedlth and iknt.ii1 f>lan~,~ Kaisrr Health Plan_, Group
!ifr inSt!rancP, Lon~·-T0r111 OisabilHy fnsurar1c~', and f1utor:iohi1e lnsura,,ce; retire11K~nt planning and benefits;
dcr·.:·iccl co1:~pl":,'iSi:lt.ion; Ulll~rr1pl,1y111cnt co:npensalion as vlel"! as emplo_yee recoanil;ions. ;:i·,1i:Jrd<.. and discount prograrns.
l·l,ljor .:icconpl ish1;1( .. nts fot· J9/CJ-80 include irnpl0fllent~ition of pre~nancy covr1raw~ in City HPalth and LTD Plans as·
r.krndatcc1 tiy h:.dc ra.1 ·1 e:ri sl at"i on. 8011cfit pl an brokera9~~ 1·1as changed d1Jri ng the year re~,Jlt i ng in i1nprovPCJ services
withoi:l incrrci•;ed dlar91:s. For the fourth consecutive y(.~ar, unit ccst. for the self funded hL!<1lth plan vms 1ess than
tlw f'.ttiser lmit. cost..
,,-,J~~:·LJ\.'.•··
• • 75
l
• • •
PrnsmiNE L DE PPdHMFNl
$40,9.'i•~ is r{'(<,;t:cndcd for the 19~50·-~3l fisC'a1 year" This i~; nn incr0asc of $3% over the current. y(~(ll". In
T9:~r).)J 011JoinJ dd:•inistril'..ivf' i\Ctivilies 1vi'!l continue~ as 11i11 U1e devclop1m~nl of certification pr·occd1ircs for
c ,;· l c:y,·c:', 1·1c1''· i 11'.J h"yond "rwn:1a 1" ret i rer.1ent c1~Je.
O!LH. C1 l 1ff S
l. To ;:roc(~S~~ ciO~ of City Hc•alth P1ar, c·1(1i1:1s 1·1ithin 14 days of receipt.
'~. To {:;rnd1icl orw p1·c--rctin.1ent sc1;1inar dur·ing Uw fisca·1 year to <1ssist interested e111ployccs in planning for
n' t. i rei.~en t •
3. lo process gr)'.: of unn;ploy1.1cnt C01i1pc11sation cLdi:1s Hithin program t·ime li111its.
4. hi csi_,1blish c<:Ti ifiutior1 procecturrs for persons dcsirow; of ~wrking bp_voncl "nonnal 0 rr:tirc111c11t agr..
f\ctua·1
1976-n /\ctual
191/-78
Act uu 1
1978-79
·r arget
1979-80
Ta1·9et
1980-81
Nu11b1.'r 0f pre-.retirei.1ent. S('minars
for s0niot' e:,1p!oyee:. conducted
'J., of City Health f'Lrn clail:is pro
CE'ssed 1dthi n t1m \·Joeks of receipt.
% of une1.1p1oy1:1cnt cornpensat ion cl ai1:1s
not i fi cations prOCf'Ssect Hi thin
aP}1(:J 1 ti 1:1e 1 imits
85%
2
'.10%
95%
-·-· .... --···-~ ··-··~----·----·-
1 1 l
79% 80%
82% 95%
r;rnVICL LEVEL CH1~.NCL -;\n increase of $396 is recomr1ended for 198Q .. 8J. 1980--81 service le~els 1>lill relllain
coi1s-(s-te-1iC~ili1i-f!"le-·19'/9-80 service level.
--..., ________ ...,... .. __ __,,,__ 1980·81 ANNUAL BUDGET _, .... _ .. .,_....,,
80%
95%
76
t
[MPLOH.L Bf :;r f I~ i\l):-'. J :-u) rnq l U'\
EXPU,D I TCPL SlW~' •. \RY
f.11 ~ 'j 0 )" 0 (' S l' I \. i C I..' C,
f' t"'iJ f c ~~ s i o ~) 1.1 1 S e r v i c (~ ~l
Spt:(ial L:(.:'ensc
lotal f;,.;_:·enditurcs
l \;1 L ~n.11 TL:I: r ;~;{ .. \l y s 1 ~~ -. ..... ----·---
PLRSONNEI. DEPARTMENT
Actua 1 ,1\dj us ted
1978-79 1979-80
···-··~·--·---· ... ---------~·-.
$2G 1 88G $29,116
5 t 78.3 1.1,137
6 300
~ .. -. -------·-··-· --~------~-
$?Gi6BO $10' 5')3
Proposed Increase
1980-81 _(_[2~. c:c e_ ci ?..~1 -----·-------u
$?8,Bl? $ ( 304)
9,3.3l ( 1>800)
.. _ . .?.J..tiqQ_ . ? ,_s.~1~~--
$40,949 $ 396
Pn..1fc-~;:-,·;,J;ri1 St:·r·:ice:; .. $'.1,3:n is reconi~icndf'd tu pr-ovide the fo1lov1in<J: $8,137 for consulting, aurlit"in:i, and
t:ciudr·Li1 ~,p1·vices to u·ri.;ffl; dnd L.:wcci or• City sclf-runcied benefit plans; $1,200 for claims ddndrdstration of
L'ih'1.ij>loy:;V'!'. CO:lj1l"liS\1t iOll !n'llt'fil.s by d cl.:ii11~, c•dr:rinistration Sf.'l"~'lU.:'j (1W1 $5()() for' ndsce"llanC'iOUS profes::,·ionill
:;l'!''/ i Cf {" .•
Si:eciJ1 t_;....;-<.'nsc -S?,WJO 1s n:co:~J·:hlcd to pr,Jviclc th<~ fol1011in9: $300 for crnployce and rel.in?<' av1ards and
11L'f1ori.3ls:; and S?,'600 ... :or City fup1oyees picnic in September, 1980.
CtJ\SSIFICl\TlON J\N[) PAY SUBPROGRAM
PUl~i'LISL/CO!\l ~ fo a~:-;u:'c thtit. ~~;.1p\oyec~s are paid ftlirly for their pE:rfon:iance in relation to other City positions
a1·1·d-coiJ°pa_r_a6lc· Jobs in Un: priv<ile and public sector; to assure that there is adequate recognition of effective
Jn~; t' fficier1t per!·fvn:tdr1c0 throu'.)li 1~1erlt increases.
g!::\l.:1~1-~~l~-~~N_ ·· lhe CL-is~;ificdt ion a.nd Pdy Sl1bpr09ra.m is responsib·u, for· conducting salary anrl henr.fit survr.ys used
in conjunctiori 11itll c1,iployec negotiatior1s and dcv(~!op1~1ent of the various employee group crnnpensatio~ plan
dor.unen~s. In add it ion~ thf~ suhpt'O~.Jr'cllil rnco1npasses the on .. going updating and revie\-'1 of job descript'ion~ for son1r
2~0 jub cL1~-;;ificdtions, as i,1ell as tht:' rc•view and approval of merit increases. During the 19l9-no fisc~:l year,
ph-tsc: l of the clel'ical cl,1ssificat.io11 study was co1;1pleLed and the resu.lts incorporated into the~ mef!t; and confer
process.
~-ao~·eT ~ ........ tnv.,,,...,_ ...... ~!f.(:.1"'~_........~._......:uNJ:i
• • • 7J
• • •
( 1 ·1 r:,1.._)f,\ .: ,_ ... "-,,') "'"' ~ / -f· ... 1 _-j __ .il?._'_U·)_ -~ 1(~C.()< :t'-[C! .. ',, -,l~l
act i v i t 1 t: s in l (•·:~n ~ ~ '. 1 i j 1( ! i j ·.·: r.:
nor·;·1i·1l .Jc~. ivi: ·it.~~~.
l ~1 r~ n -r~ .: f i ~ r d 1 .Y ca ~ ~ t> T h i s i s
c~.1· : ; ct inn Df t.hc S(1COt!d phast~
an inct'easc of $759 over the current year. rrojee'.tfd
oft.hr clc1·ical study d'.> 1H!·11 as a contin1wnce of
L To li<'i.-1L~i!; clds:--ifiu~ :. P :--ystc:: Ly u;1d0ti11~J dt le;;<;(' 3~i of tfw joi> dcscriptio11s annuJny arid performing joh
!Jltd1J15CS ... ~S i'C·~Ul.l~--~-l'~;~
'.> '. fo a~;:;urc tkit L\1c'1 t>· ·luyr:J' nut CiWr>'11~1y lit tJw ;:1d)l,ii:1ur1 of his/hi')' sala~·y rcrn~1c is considered for a merit
i ncrt."dS• .. ' duri n~i the n';lf·.
3. To as:-,1:rQ that :_,<1Lry surv\'YS MC' conducted and ready for Wit' in union negotiat'ions durin~J the year.
f\clua 1 Actwil Ta.raet Target: CLf\SSF 1U\11 ON Mm Pf\ Y
PLRF0R1·:fd-iCL l·:U\SU}d ~
Actual
19/6--7! 19n-rn 1978-79 1979-80 1980-81 ·-·~----··~-. -· ... --.. ··-----·-----·-·--~·---~-
Nw;1ber of jobs rc--cvid !iateJ during thP
year
Nu1.1ber cf classification~ surveyed
51
8B
25 25 25
90 90 90
SFRVICE !.EVLL Cll/\NGt -!ir1 ·increase of ~/59 is reco1m1ended for 1%0-81. Service leve'ls \'lil1 not change
-sTgnTffC.anffY-.. ffroug-ti additional effort will bt: placed on updating the classification sy~>tem by increasing the
nu~11ler of jobs reevaluated.
35
100
~--_, ___ . ..,, _______ ~--··----1980-81 ANNUAL BUDGET-·-... _____ ..,..,,_..., _________ ._.~
78
CLASSIFICATWN AWl P/\Y
EXP[ND I TURE SUM~,tM<Y
Employee Services
Professional St:r->' icl'S
General Expenses
Total Expenditures
EXPENDITURE ANALYSIS
.. -•• --b ...... ._ __ -------~-"· ..... _,_ -····'
PERSONNEL Df PARTMENT
.'\ctua1 t\dj us ted
1Q/(;.,.79 19/9-80 --. -.
$ ,173 $JO,G51
3,?93 5,7?0
?bl 250 --.... -~----... -... --.. -.,
e:. 4? 02 7 $HiJ~?1 ,,
Employee: Service~, -}_l)~l_l('. is rl't°:O•J:T::nded t«:,1-stdffin~ this subprogran.
Proposed Increase
1930--81 JOecreasei -----· ---.. _ ..... ·-~· -.·-··-.. -...~ ... --·----..
$11,ll.O $ 259
5,720
750 500
~------~---··---"-····---·--·
$17,580 $ 759
Profession.il Service', .. s.~i,1?0 is reCOi::IL'l>cic:i ti) provide-th•~ fo110h'ir:J: $1,782 for the EmplOY('r. Relations Service
Prograr:; $16J for fot Le·~,:_1<10 (1f e;,1 ifon,it> Citic'., crn11wn~.ati0n surv(~ys; and $3;775 for special studies and surveys
pr:1fornwd by County l 1 1l.er~)O\'i~11(;::.:.•nt0l Ulployt'C RE~ia.tfot!~, ~;\'r·/ice dS rH~n·~.sitat('d hy union negotiation demands.
General t.xpen~.,~ -$/~U is rt:..:r~11rnc:d~>d to providr the fo1 lo~1if:c1: $~~0 for dues and sub~cript.ions for Bureau of Labor
Standards and L•.:a~1-v(~ "c)r C~lifornio Cii.hs puhliutions; and $/00 for attf!ndin~.~ conforences sponsored by the league
of California Citjes dnd 10Uv.:·r organizations,
LOSS CONTROL SUBPROGRAM
PUf.i.roSL/GOf\l ·On a City-1 .. · de h;1sis 1 to identify and control 1os;se5 and exposure to losses resu'lt.ing from
indusCrT;1"'T-accidents~ s1~n" ce delivery, p:opcrty damage and casualty; to assure the safety and heaHh of City
e1nployc0s; to adndnist\•1' a fair and equitable workers' co•npensotion program9 and to facil"ltate with other City
deparL11wnts the rnan(1ge1:1(·11t of adequate .-rnd financially re~ponsible levels of risk retention and insurance.
• • • . · -. -. . . . o. '--t ,. . .. .. . ~ ,. ; _.,,. . ;._ . . . .... ~ '
79
• • •
DESCRIPTION -The Loss Contro1 ~ubprovr·a'l is r~''';·on'.:-i'.';l for'' co:.~·rciwl!~>ivr ccntr,iliud City-v:ide effort to
-idellCif.Y'-~~r1d control lossl°~s. The oleH~·its included i•· thi:; $Hh;1 ~u~Jt·.1:1 il!'f' p'.:bl1c iiahilit." 1o~;s controlj rropcrty
da1;1agc· 1oss control, er11;1loyr1·' Siifoty/las·~ u,n~.ru1, ,~,: ·,,ist r,:;' ;,,,! nf ·,:orkcrs' con11Pnsdt ion cL\i1:1s> environinrntal
health~ (~:.1µloyce physical e~i11.1inatio1\~., and ~Jfety,'lo<.<, cr:n:1,,1; ~t'<liJ:in~!· l.luri119 the 19n3-79 fiscal year, a 17%
increase was experienced in cr1ploycC' f'eporL~t1 h' in.i11ries ,rnd 3 •1'', dccre;1se in lost-time ·i•ijurics. The City
cont irwc:d to benefit f1'01.1 bci:19 s0·1 f in 1_;i1n1J ii,);' i, ... :·i t'(S c,·J11'11s(1l ion by yieldi11q a 11a s,w'ings over purchasNI
insurance. ~isca.1 year 1978-'/9 'r'/JS UH~ fitst i::: ,·,y1l/i pPri<)J in h'i1id1 the City \.'1as se1f ·inst:rcd. It 1·rns a
f~nancia1ly succ(~'.>Sful year ·in thc1L cldi1;:; 1·;r•q:· .,,i;liin rcc1sr:·n<d,lc b:i>H>ih 1,rith ,·w n~ajnr ios5rs. Trir City a'iso
n~.:llizr:id a J.? mo~1Lh pet"iod 5,wi11~1s of $1?ci 13!iC :1y sel1 ins~11·i11~1 U1c City's liahi1ity c:q·osurc.
-~·:1!!Z91. is l'N~oi:1mi:noed for_ tl1e~ 19f~0-81 fiscdl yec:r. ll!1':> is an inn(,1~e of $?,.%9 ov:>r the cu1Tent. yhir.
Projected -'.l(~t1v1t1es for liJnO-cl 1i1clud(' contintit~lio11 of s.::ift'l.y/'lo:;-, control pn~vention pro~H'<l!IS vi1ith part·icular
attention placed on wor~ers co:1pcnsatio11 c1c;i1·:", e:11iloye(~ driver ~.;ifdy and e<~rt.hquttke a1rdi·-cncss,
OBJECTIVES
1. 1o provide information, yuidcrnccf and progra1.J;:i11~1 re~,1rdiri~i safrt.y/1os:; control matters to department manaaers
dncl supervisors in order for thf1:1 to control lossc~s resul tin9 fr,')'1 industrial accidents.
2. To provide ·informaton, guidance and progr'af-:l;'Jing in order to control losses resulting from operating mistakes,
property damage) Jrid casualty losses.
3. lo ensure thdt the cost of self-insured 1'l'orkers compensation remain~ at least 3% of payroll below th~t % of
payroll which insurance would cost •
.. __,____..,;..,·---· ----·-1980-81 ANNUAL IUDGET-----------------rJY·
80
LOSS CONTROL
PLHFORMMCE ME1'1..5URES
% of rw1~ Supervisor.c; 1·1ho received Lrainirq
in safety/lo s.s control 1'f'i U: 1 n 30 clays
of hire date
Number of contra.cts reviev1ecl for proper
insurance rnvera~F~
% of pdyrol1 Stwings for cost of
Actual
1976-7/
self insurance vs. private insuranu•
Reduction in tht:'. incident rate of 111duslric11
injuries to the level of the avr.n19r rdc
fot" Cc1 l i forn i a 1oca1 :,1ovcrn1;cn l (1 J • r:i)
Aut01.10bile l iabil it.y frequency rate
\Jilhin target (10 year 0ve1·a9e r,<jy) + jO'J_'. (?/Ji)
General l iaJiil ity frequency rate
1rithin taruct (10 yc'(lr averagr rate) + Hl'." (6'.;.'.1)
ft.ct 1ii11
1977-71:
Sl:RVICl. L[VU CllANGr. -fin i11cn•0sc of $?,%9 1s reco::1wndc·d few JlJi\0-SL
cosf"of.i1iedTc:·;:ir61-1;-t; a.nd gro1-1th in !:'1:1ployc,, tun~OVC"i" Uiu~. rt>•j11·iri11tj 110re
service leve1 is expected.
• •
1\c tu a 1
i<!J(l. .. 79
71
T{1rget.
1 q7~1. r~n
~) u ~~_:
?.On
~ It,'). ~:' ' • .. ':~
1 ?':.~;
···1 I >6 ( I
63 > ~)
Tu:·:.ie:t
1980--81
10G%
5GO
~~O~
11 • 5'h
i.7. 6
63.5
This i11crp:~(,c, is rel.:.tc .. : to the increased
pre-c;i;·loyi:1cnt \'hysical~: .. Ne dnnnQ in
81 •
•
LOSS CONrnOL
EXPEND I TURl SUMMi\RY
Ernp l oyct: Servi ;:es
Pro fes~ i ond ·1 Services
Supp1 i es
General Expense
Total Expenditur ·s
EXPENDITURE ANALYSIS
A.ct ua 1
191()--/<J --·· -· ......
$25,06()
8 ,4?S
1) 108
~38 -·-· .... . ··-. -
$3~),131
•
Acij us t.cd
1979-130
$?0 ('"") • .,I } ,I!\.._.
12,99~
2 ,040
630
$4~ I 7 3r:,
Employee Services -l?.~ . .?~?._~·-9 is rero11~11cnded for staffing this subprnqrd11,
•
~ro~~\-~ .\.~Pd lnc1CdSl3
19:~~u .. z~1 ( Dt1c re,~~' E') ' . . -
$?9, ?:\9 '• 1 ~.~q ' i5,JfJO 2,505 ') n~) r~~ j_, -{ ...... {l S)
9?0 290 . ..
:;'"17 I ?U4 ~ ? ~ :16 9 ~
Professional Services -$Pi,500 ·is recon~:1endc:d to provide t!ie follot·rinq: $1)()() fol' const11tation servicPs of the
Environmental Med"icine UnTL··0r··1:he Palo J\lt0 Medi ca·! Clinic 011 speci{i1 hea1 th haza1'd pi'0hlci:1s; and '.'15,000 for
pre-·empl oyment and management physicals.
Supplies·· $2,025 is recomniended to provide for safety posters, films, signs and lahe'ls r0q:1ired by Cal~OSHf1,
administratTV~--co.dc publications fran the State Division of Indu:;trial Safety, printin'.J of 1·w~-t:t~rs' compensation
and henefit brochurt-~s and forms.
General Expense -$920 ·is recommended to provide the foll01·1ing: $160 for membership in Puhl ic >\gency Safety
Management AssociatTo·n·, Nat'!onal Safety Management AssociaUon; and Council of Se1 f-lnsured Pub1 ic A1J>t:?nc1es and
for subscription to Ca U_f'l!!!].~ __ Wor_t~r-~;;___i:onie__~_~EQ.fte~; and $ 760 for attendance at the annu01 ~{orker~' Compensation
Conference> n:eetings of the Public J\gf~ncies Risk Management. Association, and meetings of the Council of
Se1 f-Insured Publ k Agenr,ies •
._ _______ ,,_ __ • ....,., ... ____ ........ __ "_"' __ 1980·81 ANNUAL BUDGET-----·----_," .. .,..._.. _________ ....., ...
82
I
,------~----------------~-~~----------
__,, ___ .. _...__._._ ... " ....... ,.,.,,..-_ .. ·=·-·-CITY OF PAL€) ALTO----------------.......
PERSONNEL DEPARTMENT
EMPLOYEE RELATIONS SUBPROGRAM
PURPOSC/GO/\.L -To achieve lahor agree1iH.::nts through the meet and confer process which Me consistent 1-1Hh
estalJ·rrsheiT-pol icies and sound personnel 111anagf~r:1ent principles; to administer in qood faith all dqn::c·ii'nts and
1:1erit rules gOV(;rning employee re1ation•,;; nnd to maintain prOd'.JCtive channels Of COlirni_l!liC(lt.iOn r,;ith o--:11<lG_y<.'t';
groups, associat'il1ns and unions.
DESCRIPTION -The t'rnployec f~eL1t1ons subprogram is responsible for meet and confer negotiations, gric"12rncr
resolutToi1-activities~ n1rrit rule administration and er:1ployee relations t.r(lirting. Dtwing the 'fq79-(~0 fisca1 year,
r:ie111orc.rnd(1 1t1ere succr~ssfully negotidtecl \·11th SUlJ'., U\H, and the Pol ice Offit~rs f1ss0ciation. :·'.djor 1·("/ i:,h1n uf
the Mt~rit Syste:n Rules <111d He~JulM.ions \·/i:lS d;:iain dt~ferrcd due to the level of .._;.:::f-~arti:1entz11 stdffin9. /111
grievances are expected to be re~olv~!d v1ithout ilppeal to binding arbitration. Orw '.]ricvancr hL'id o>'t·r frc::
1978-79 ~w.s processed through arbitrcition and resulted ·in an cntard favoral>h~ to the City.
$?.6,3 1)U is recoi;1111enderl for the '1980-81 fiscal .YNll'o This is c1 decredsr $(1,887) from tin"' cutTf'lit. yr:-ar. During
T9na·:fff llieet and confer nr.y'Jtiatioris 'n'ill be held \'tith IAf-T and possibly i·1ith PJ\P0,1\ ar.d SCIU. The h'Ork ·:.1an for
1930 .. 81 a1so includes contimwtion of er;1ployce rci<it'ions t.rairrin~ for rnanaoeis and superv·isors.
08JECT1 VES
1. To successfully resolve 803 of en1ployee grievances at 9rievance step number 4 or bel01·1.
2. To rr::ivid0 four hout·s of e111pfoyer relations trainina to at least 20 nranagers/supf!rvisors clurin~ the fist>o1
year.
3. To achicvt; mutlla11y acceptable labo1' agreernE~nts with all employee groups scheduled for mert and confer during
th?. ye<lr.
·--_,,,,,
• • •
I
•
EMPLOYEE REL.ATIONS
PEl<FORM/\NCI: ME fl SURES
Number of labor relations trainin~i
sessions involving first-line
supervisors
% of grievances successfol"ly resolved
ilt 4th step or belm'I
% of mer,10rM1da 0f understan~in9
renNtals resulting in signed
au ree1:1cn ts
•
PERSONNEi_ DEPAIHM£NT
!\ct ua l
1976-77
2
l32%
ActuCJ1
1977 .. 78
5
76%
rcco1nnended for 19B(J .. f3J.
Act tia.l
1978-·79
2
IS%
Service levels vill
1 d (·~10t
l 'Yi9-·8(1
2
BO;~
100%
•
1 a r~1et_
1 ~~ {·~ ~ ,: .. , ~-, j
2
80/
I
~---------'-"'" · ·.,_.,_,,,,,___..,_CITY Of PALO ALTO_. ______ _,,, _____ __
EMPLOYEE RELATIONS
EXPENUITURC SUMMARY
E.1,1pio,yec Services
Pro fess i 0;1a1 Services
Suppl t es
General Expense
Total [xpeditures
EXPENDilURE ANALYSIS
PERSONNEL DEPARTMENT
Actua 1 .l\djusted
1978-79 1979-80 -·-------· -·--···~---·---
$1.7,749 $ 24,337
1~305 3 I 000
75
891 8?5
·----·-·--------~-· ... _ .. ..__., ____ ~-··
$19,945 $ 28s :;i:n
Employee Services -1_?4_!_1~)0_ is reco1:1111encted for staffing this subprogr<111.
Proposed Increase
1980-81 1Q.~~.!~9.?.~l -------
$ 24~450 $ 113
1,000 ( 2, 000)
75
825 -----· ... ··----~--·--·-----------
$ 26~350 $( ] ,8.S7)
Professional Services -$1,000 is rec')n11~1cnclec1 to provide for arbi'crr1tion or fact findin9 cases and for special
stud·ies and surveys re1atT/1·9··fo union propos.:.:l s.
Supplies -$7b is reconu,1cndecl to provide books 11nd publications "is the area •If employee disc?p1 ine, grievance
hanctl in9 <ln(Co.ther toµic:; dealing \'ii th labor reli.ltions.
General Expense -.t~?~. is roco1nr11ended to provide the fol lowing: $50G for subscriptions on puhl ic sector labor
relations, grievance arbitration and contract negoti~tions; and $325 for attend<lnce at State and "loc.:il labor
reldt.ions conferences and briefin9s sponsored by tht~ League of California Cities and Cal·ifornia Puh1ic Fmployee
Labor Relations Assoclations.
~------~·----''_ ... _. __ §980·81 ANNUAL BUDGET-'"''""· ....., ___
_, __ ,,.. ____________ ___
• • • 85
• • • '·"--·"' ···"""-· -·· "---····" ·"·-... .,..._,..._,,_. __ ,, ... ~_ • ., "'··· · · ··. · ·.-....... CI YY OF PALO Al TO-~·-·,.,_ .,,..,,_~..__ ... _,._., ,_,.,_ ,.._,,_
-NOTES •·
~-.... __ ,.._,_.__ _ _.._.._. 1980·81 ANNUAL IUDG'ET · --•
_..., •. ___________ ,,_.
86
~----------·--· --·-· ---·-·-·-·CITY OF PALO ALTO-----·-----·-.. -·--·,..--.. ---------,-
Actua1
f~-~~~~tI~-3.f ? __ §.r_J_ SU _!2.)_~~CL~l.~AM 1978-79 -·-----
Employee Bene fit~ 1, 45)099
;\d1i1i n i strati on (~ Genera! 14,044
Emp l oymerit n t891
fmi~l oyee Developr11e11t 1~107
[r;1µ l oyee Benefit Administration 26,680
Cl assi ficat ion and Pay 4,027
Loss Control 35' 131
E"mµl oyee R01 at. ions ___ l_~)J 94_!?_
TOT1\l. EXPENDl TURES 223,924
rnumITURES BY OBJECT _______ ,u ____ . _____ ..,.,._~--
Ei:1p 1 oyee Services 160,984
P ro fe s s i on a l Services 41, 185 Technical Services 12, 50 7
Supplies 21623
Equipment Purchase & Rent 197
General Expense 6,175
Special Expense 253
----··-~·--·
TOTAL EXPEND IT UR ES 223>924
Services frOlil Other Departments _27,613
TOTAL COSTS 251~537
FINANCING -----
Serv'ices to Other Depart111ents 262' 182
Prior Year Enc u111brances 2,815
Genera 1 Revenue _l13.,5?0J_
TOTAL COSTS $251,537
PERSONNEL DEPARTMENT
Adopted
1979-80 ---·--r• .. ,., __
$ 52 J 434
15,247
50 ~ 959
9,675
36,J.51
15,645
41'578
----25 ! . .?..Q.!.
247~290
192,634
41,590
1~300
•t. 767
600
6,099
300 -----·
24 7 ,290
_J]_,976
275~266
?62,182
l?,104
$275,266
Changes
To Date --·--·-----
$ 91384
940
1.1,567
1,176
4,402
1J1/6
3,157
-· 2 ,~~-~
38r4.38
26' 176
41262
81000
38,438
38,438
12,262
__JiJ.76
$ 38,438
Adjusted
1979-80 --.. -~-.... ·---·
~· :ii 61~818
16,181
66,526
10,851
40,553
16,821
44 ~ 735
?8 °·u _-.::.:_ •. 'J '·"" -
285~728
218,810
4G,852
9,300
4) 767
600
6,099
300
285, 728
27 ,97~-
313,704
262' 182
12~262
.-11.t(6Q_
$313~704
Proposed
1980-81 ------·
$ 64' 386
14,226
83i545
12,851
40~949
17 ~ 580
47,704
·---?.~i]_§_Q
307,591
225~9/0
44,557
22,500
4,200
7,564
_1_,§0Q
307,591
~,000
335,591
286,000
--~~,59!
$.135' 591
""""'------.. -----··--·-,---'" .. ....,,....._ 1980·81 ANNUAL BUDGET-------·,----,, ........
• •
Increase
l_De~rease)
$ 2,568
(1,961)
17,019
2,000
396
759
2,969
_J)._!88]_)_
21,8fi3
7,160
(1,295)
13,200
( 567)
( 600)
1,465
_,_2,50Q
21,863
24 ---
21,887
23,818
(12,262)
_iq,3~1_
$ 21~887
Percent
Change -----~-~
4.2%
(12.1)
2~1~ 6
18.4
.Y
4.5
6.6
l_~. 7}
7~7
3.3
{2~8)
141. 9
11.9
(100.0)
24.0
833.3
7.7
.01
7.0
9.1
(100.0)
26.3
'"' .. ••na'llF.'
87 •
•
D ·: rf' c to!' , 11 er son n e l ~; c r v i c e s
1\d:1;nist,·at.c•r, f"ersonn~~l Sr'n1 L~e<::
:-li~na~er Los~. Control
Gf'11r:1·(~1 Cled; t\ -Confidcrt i,il
Secret.:; ry ;\ · Crrn f i de:1 ti a I
Tl)T;\L HEGUI AH rnsnimis
T e1npora ry
Overtime
TOTAL TEMPORARY ~ OVERTIME
faTAL PrnSON YL~HS
f\L~~-~~1.IQ~~_l.lSUBl~-~OGR~~ Ernµ1 oyee Benefits
Administration & General
Employment
Er•p l uj'ec~ Deve 10µ;11ent
Employee Benefit /\d1;1inistration
E1ap l oy1)e Re 1 at ions
Loss Control
Classification & Pay
TOl.AL PERSON YEARS
EMPLOYEE S[RVlCES
Actual
l 9rn-;9
1.
2.5
1.
2.5
L
80
8.
1. 28
.30
2. 10
.42
1.38
• 84
1. ?.6
~42 ---
8.
$160,984
$ ~0~123
•
PERSONNEL. DEPARTMENT
lid opted Changes
1979-·80 To D at r
~ ........ ... ...
1.
?.5
1.
2.5
1.
8.
.10 ·--·· ·-·-~ --
.10
8.10
1.07
.40
2.11
.43
1.41
.89
1. 30
.43 ___ ,... ...
8.10
$192,634 $?.6,176
$ 23, 78?. $ 3,232
~------··,,_-... ""' .. -_., __ ._, _...,., 1980 .. 81 ANNUAL BUDGET -· • ··-
f\dj us t ed
1979-·80
...---~-·· ~~ .... -····-
1.
2.5
1.
2.5
1.
8.
010
·~· .. ·-·--·-
• 10
8.10
1.07
.40
2.17
.43
1.41
.89
1.30
.43 -..·-·--···
8.10
$218,810
$ 27 ... 014
Proposed
1980-81 --~-·~·--· ...... ····-
l.
2.5
1.
2.5
1 •
8.
• 50
.10 "·--·--·-
.60
8.60
1.0
.30
2. 75
.43
L41
.89
1. 30
.43 ---
8. 60
$225,970
$ 26,276
• ;~··, ....... ~ :.• ..
Inc re<l se
l!!.~-~.~?.~ ~?_P;_)__
.50
• 50
• 50
• 02
( .10)
• 58
• 50
$ 7, 160
$ (738)
88
__,,,.----------w ... ·-----·--·-0
""' CITY OF PALO ALTO----------.. -------
-NOTES -
-----------..-..----..--------------~1980·81ANNUALIUDGET---·--------·~·...-------------·----~
89
• • • -. . ' . ~ . ' . . .. ; .. : . " . . -.
&
• • •
----~:-.---....... , ~-----~-·-CITY OF PALO At:row . .,,_ .......... ----·-'''''"'· , .. ~.,,,----··
t X PL N 0 ;. r UK~.:~ h Y U J V : _s : {_; .\ ·--,. ,.-.. -·.
Bud '.Jet [; H ~~sou t cf.' (, i;,;, I y ~; j ~,
Purc!t,·!sin~} .\ i~e~ro(!t;c;t 101:
Rea 1 t. s ta U:
Buildinu Maintenance
Equi j,fient f1~aint.e:1ancc
TOT JU 1 XPUW ! TUid S
ln!p 1 oyt'<' Sc :'vices
Prcifes~.L:11al Services
lechnicJ1 Services
Supp.Ii es
Materials
lqu i pi;ient Purchase ,9, Rent
Gen£>rd1 Expense
-; ,.
.. ' .' \ ~ ... '.JJ 1
;, ~! I (~ H• ? 1 'i
.l?3,4/~)
4S~, ?CJ1
{1 Ci) g ~)?
?33,29S
[; ~ · 1 ,~_if~
2, ?ZA, 430
1,310/)Ei
( 1 0q·::i' .l. :!"1.) ..... ,
lJ (r ' I)(;[:
287, !%
l7f:,09S
170,3;8
----J2.?_,6_1}
TOTAL EXP£NDITURfS 2,204~430
Services fr01<1 Other Deprirt1.1ents ____ ---1l.~..t.!l.~
TOlAL COSTS
FI NMiC I NG
Depart1:ient Revenue
Services to Other Deprtments
Prior Year Encumbrances
General ReYenue
TOTh. COSTS
2~536,!)68
4,168
2, 525 ,o96
19,868
_ _Ll_~l65)
$2,536,:i68
PLS~IURCf Mf\N1\(~[MUH OLPARTMENT SUMM.A.RY
1\r0pted "' 1\dj us terJ Propos· \. rJ<1 n ~es '
l !}/{). (\() 1 0 DiltP 19/9-80 1980--81 -·-·. . ........ ~ .. -" ' ...... -·--· ,._,~-.. __ ,_,,
$ l .Sb, 7(1(; $ ~ 23 ':i?!l $ 180,110 $ 194,092
390,S93 ??,79? 413,385 416,853
3f~ 1 oo:~ 13,Bl/ 51~8?3 50' 713
6? f), or~ 3 74,006 7S?i089 740,631
~;~_Ci _ _,_"(}! 1 ; 4 ·3 iw i "7) '2h -~-JJ.~1-~_~_5_ -. -------~-. ----~: ~-~:. ---.tu .. :.?.~.;.::,
2,l(i\J,?05 30Bi.3?l ?,46B,53? 2 ~ 683 j %4
l,?33,HM 108,/80 1~341,884 1,403 .~41
S,000 Z7s09/ 3?,09i' 14,500
1')/,830 2!.i. 83".i 184~665 185,46:>
2135,332 50,000 33S~332 450,151
178,300 178,300 196,466 um, 94? 9~), 615 284, 5~i7 323,159 ___ J_U_!_~~Z -------· -·-__ !!.L.~.~l ____ J).Q!§l?
2,160,205 308,:327 2,468,532 2,683,954
339,122 _ _}_39 ,_l~~ _ _ll~§Q_O_ -~-----~-~~ ----
2,499,327 308,327 2,807,654 3,020,554
9~400 9,400 8,000
2,580,516 2,580p51.6 2,754,200
127,450 127,450
J~O.~~ --••r•......,-•• 180 !877. . _ ___.:?_O , 2 i}_~ --253,351
$?,499,327 $308,327 $2,807tG54 $3,020~554
...._ __________ -------1980·81 ANNUAL IUDGE1'---~----------.-·---··"'
In:::re:ise Pe 1·cent
iQ_<~.~t~.?-~~~'-~, Ch iln oe ---· -·-·· '>2 ·---
$ 13,982 ?.nx
3t468 .8
r 1,110) ( ?. " 1 ) ~
(11,458) ( 1.5)
_?_L9 .. !.~ ~-Q. 20.0 ---
215,42? 8 • .,
61,657 406
(17~597) (54.8)
800 .4
114,819 34.2
18' 166 10. 2
38,602 13.6
-( l ,02Sj_ J_~
215,422 8.7
_J__ 2, 52?j_ ~?l
212,900 7.6
( 1 ,400) (14.9)
173,684 6.7
(127,450} ( 100. ())
_] 6~!.-0_§.§_ 186 .1
$212,900 7.6%
I
90
....-.-~---------------CITY Of PALO ALTO--------.....-..----------.....
BUDGET AND RESOURCE MANAGEMENT Df.PARTMENT
BUDGE1 ;\NO RESOURC[ t~NALYS!S DIVISION
1980-81 PROGR.AM f\tm SERVICE !r11ri -Expenditures of $194t09? ore recor:li1f•nded for the 1980-81 fiscal year. This is
ar-~·-rnc-re.aseof.-ST3,93? ov·0;;·~:h~·--~:;;·Te;)t year'. In 19-20-8111fv·is!ona1 acUvities will continue at the current
service level. R{_•soun:l's h1ill te lisrd to e>-1~lorc d1tern,1tive n~venue sources, improve productivity and efficiency
of City deµart111ents throu9h analysis of City opcr·ation:,, u1d provide on-goir;g <rna·lytical training to div·isional
µersonnc-: 1.
DESCRJPTJON -The Ad:;linistration awi Gerierdl ~.uhprogran p;'ovidc:, for the manag2nient! direct·ion, and long-term
-pll1ni1T'ng--for the Budget dnu Resource 1'1crni~9c~1~nt Dep..H'tt:H:nt, t1S v1e11 as for the administration of the Bud~1et and
Resourcf) Analysis Division. It .esti:ibl i::;hes depart;;12nt.01 pol icyj objectives, and personnel procedures. It
monitors departinent.al employee devt;lcpn:ent and tra1nin(j~ offinn,1tive action progress, energy conservation
progressi and safety plans and loss control p1·ocr:dun-'s. ·;hp Budget and Resource Analysis Division provides
City-wide budget services, proclt<Ctivit.y analysis, !e9i~;L1tivr an<1lysis~ and coordindt.es the semic·anriual
p~·rformance reporling process. Jr' 19/9-HO rJivisiona! activities foucv1 1;pon analyzing the financial implications
of '1Cquiring surplus school ~ites; coordinatin~1 the t1evl~1or~n;;nt of the 1980-85 Capital Improvement Program;
analyzing the effects of Proposition 4 on the City's financial condition; and completing a preliminary analysis of
Pro po s i t i on 9.
$20,655 is recon~;:ended for the 1980-81 fiscal year. This is an ~ru:rease of $1,649 over the current year. Plans
for 1979-80 include continued emphasis upon e-;1p1oyee developnent and training; and monitoring departmental
affirmative action progress, energy co1lserv<'ltion progress, and safety plans and 1oss control procedures. Current
year accompl i sh1ner:ts and 1980-81 p1 ans, objectives, and performance measures for Ci ty-i··li de budget services,
productivity analysis, and le9islative analysis are contained in those f"espective subprograms.
OBJECTIVlS
·1. To continue employee development and traiffinq.
2~ To monitor departmental affi nHat i ve action progress~
3. To monitor departmental ener9,'.r conservation progreS!.i.
4. To 1i1oni tor departmental safety ~1 ans ,jnd 1 ass control procedures.
~------':""'· =-1980·81 ANNUAi. IUDGET-----....,_. _________ ...,,,.
<J 1 • • •
• • • ..----.. ------·---· .. _...,_.~. ---·-CITY OF PAlO ALTO·--·-----------····---·-·'----·, .... ._.
AOMINJSlRATION AND G[N!.RAI.
PEfffORMANCF. MU1SUfff S
% of e1np1oyec'.~ participat1119 in
e1.1plo,Yee developoent
% of elilplcyees part'icipatin9 in
t~·aining
Number of meetings to monitor
depart111ental affin:1ative action
progress
Number of 1.1eet ·i ngs to r,1011 i tor
de pa rtrnenta l en>:!r9y conservation
pros "'ess
Nun1ber of meetings to 111oni tor
depart111ental safety pl ans and
1 oss control procedures
1\ctual
l~/b .. //
!1ctur1l
1917-78
l\c t ua
19/8-----··--..
Ta rgPt
') 1979-80 ---·~·-··---......
i00%
100%
4
4
4
SERVICE LEVEL CHANGE -An incn.~ase of $1,649 is recor.r.1ended for 1980-81. 1979-80 service levels Hill be rii'ai nta1 neCf'Tri'-l98d·-s1.
Target
1980-81 ----·
100%
100%
4
4
4
~---------.--.... ---1980-81 ANNUAL IUOGET------·----00
·--------
92
• -~ • ' -' • ·, -0 • .. • ~-~ • ~ • : • :· .. ' ;.. • •
....-----------~ .. -----·------·--·t~!TY Of PALO .ALTO-----------~
ADMINISTRATION AND GENERAL
£XPENGITURl SUMMARY
Employee Services
Technical Services
Supp1 ies
Equi~nent Purchase & Rent
General Expense
Total Expendjtures
EXPENDITURE ANALYSIS
BUDGET AND RESOURCE "41\NAGrMENT f'EPARTMENT
BUDGET ANO RESOURCE ANALYSIS DIVISION
P.c tu <'il .A.dj usteci Propo$ed
1978-79 19/9-80 19B0-81 -------··-·-· -,., __ ,,.. ... ·-·· -·· --·· ----···-~--
$?3 ~ i20 $l6~EW9 $lf1,83H
505 300 300
217 7 4 :) 86S
1,228 1 ~6r30
f:W8 ___ J_~.i_u o-n :--, l (
~-----·-·~·· ··--~--··-·-·-··--
$25,019 $19,006 $20 ,c~ss
Employee Services -$16,_8}.~ ·is recormiended for· stdffinu th~s subprogi-an.
Techr1ica1 Services -$3.QQ is reconnendcd for the r,1.:l'intcnance and rcpJir of equipr:ent.
lricrease
lQ_l~s:_r '_ease J
-t ( 51) .;-
120
] ,680
ooo) ~-·-·--·-··· ----'--
¢ ·! 1,649
Supplies -$865 is reconunended to provide the fol lowin~; $800 for the purchase t)f stationery and general operating
suppl i es; and$65 for ~uhscri pti ons and pub 1 i cations.
Eqt.dpment Purchase and Rent -$1,6§..Q. is reco1;;i;iended for the replacement of Jn electric type'ririter and secretarial
chairs.
Gent'ral Expense -$972 is recommended to provide the following: $507 in i.nsurance costs; $115 for membership in
profess·ion~1 associat.i0ns; $15G to a11ov1 for staff attendance ot conferences and seminars; and $200 for
unanticipated costs in budget preparation or analysis studies.
OPf.RAT ION_~ At!AL ~LS SUB~ROGRAM
PURPOSE/GOAL ·· To provide Ci ty··wi de productivity ana 1 yses for the pu-rposf! of improving the effectiveness and
efficiency-of City services~
""'----.-------------------------1980·81ANNUALIUDGET--.._..--...... --------------------------
• • • 93
• • •
~---------··---.....,.-.. -··--'--CITY Of PALO ALTO--------... ---·---
Qb_S_CB}J'.LLO.~ -The Operations )\na1ysis suhf11·0 1JrcH1 prnvidf~S il unt~·,1111t•,: <l"!.1ly~:..i~; t1.11i'.. to cu•, .. :.;~ st11c!if.:·s n.>si11tin'.I
in reduced costs of City St'rvices and/\·r increased rwoduct iv1\v ur r·::;·L•:-'CC'.,. H 111·~!. ;\~l'~ di·.'':.·'.;<; t )"di•1iw1 U1
other C-ity e11ployees, pri1:~<:rily U1rough ttlc lntern.:i1 Intern ;n·o~11·d:!, -.Jfit: rro.;dcs s~11·1•(\)·t i\n· .::ll ldt•or
nt;'.gotiations. Studie~; ill J97S--80 included exirniinin:J City--1·iidr. needs for t'ccord:, ··etpn:h1•; cvaiu,1t.io'l of the
service: requirements for the fquini:ient Ma.int,,nancc' Divisior1~ antdysi5. nY '..ht' c:1~:c!~t p1·11 .. ticr•'.; fnr thf.' Trarisi(:nt
Occupancy Tax; ex<ii11inatiun o: :-.«:ii;·in~J pdtl.etns <111::; wnrk <ictivit:,r fo; Lhe t1w1tl\' fon~;!rv,J'.i1x r·TOT'dr1; cind analy'.~i.;
of p1·oceclures \·/OrUoild and staffin:-1 for Lhe f\ni1:1cJl Service:; l'ivi~;ion, Irhl~t'Ctionzil SP!'ViU'S l11'.'isin1;, 1.1nci the
Hu'i1ding Maintenance Divis 1on. Ot!t('.r 1919-80 activities focll1dc'i 1n-dP)'t.i1 u,1"nin0 ~CS'.;.1c'!-.~· rn \;or~; ~JandJrds.,
work f;1easurelllent, and methods improve:;:ent.
J4.9_~)0[i_ is recommended for the ·19rnL8l fiscal year. This is an i:;c."P<1St> of $/,119 ovt.'l the c:Jt'1\>nt year. Pldns
for 19B0··81 inc1udr. reconliH~ndin~ savin~is nf $1??.1 762 and i11ple1nentiniJ s(:vill'.l':> of Sn,c:11, rcr1tinnin~1 U:f_' prov1s10n
of an<11ysis trainin9; ex,minin~ staffin~1 pat.tern usage for t('11por111'y c~.1ployr(:S~ and p1'0\'id~11~1 ::~1p~1twt in ·iahor
negot i al ions.
OBJECTIVES
1. To conduct anafytical studies which reco1ancnd savings of 2. 5 tir;ies the analysis bud9et..
2. To implement ani:;lytical study savin~is of 1.5 times the analysis bud~iet.
3. To conduct 19 analysis projects.
4. To hJve 7f:i% of all recon1nendat ions ,:iccepted for impl emcntat ion.
5. To achieve an overall evaluation by client departments of 3.H> on a scale of 0 -5.
6. To f.!rovirle analysis experience to 3 employees in other r.1rts of the organization through the Internal Intern
program.
7. To provide on-going training in analytical techniques.
8. To provide analysis support in labor negotiations.
'-..., ________ ... ____ n_ .. _,,_,, _______ ,....,..., 1980·8! ANNUAL IUDGET-· -·----·-----..,·· ------------...,.,,
'0 • 0. > 0 ·'. <Ir p '· ' ' •
" • ".. • • l
~--------··· .. -• ••• ··--,---·--CITY OF PALO ALTO------------·-------
OPERATIONS ANALYSIS
PUffOf?.MANCL MEASURES
$ savings recorrrnended
$ savings implemented
Number of Jnalysis projects conducted
% of recomnendations approved for
implementation
Overall project r.valuation by cl ;ent
dP.partrnent
Number of employees participating in
internal intern program
3 of employRes particiµating in
.analytical training
BUDGET AND RESOURCE MA.Nl\GEM[NT DEPARTMENT
BUDGET AND RESOURCE ANALYSIS DIVISION
,1\ctua 1 Actual Actual
1976~77 1977 ,_, 78 1978-79 __ ,_,.._ ...... -•---.. ~---~--··--· --·-·· .. ~-
$172,791 $185 ,8/S $79,639
$597~545 $ 929875 (13,949
18 21
99% 98%
4.5/ 4.75
3
100%
Target
1~79-80
---~-~-·· -·-···
$100 I 197 s Go, 1 rn
19
/57.'
3. 1(;
3
100,~
T argct.
!f'/BO-fll
$1??,76?
73' 651
19
.. ~ , .. J _, ,':
·~ .,,.
v' l :>
3
SERVICE L[VEL CHANGE -An increase of $7,119 is reco1mwnded for 1980--BL This ·increas~ reflects the reallccJtion
of persoiineT-resci\j'rC'es among subprograms. Current service levels wi 11 be nic1intainec1 in 1980-81.
""'-'--... ------------..... 1980·11 ANNUAL BUDGET----------
• • • 95
•
OPERATIONS ANALYSIS
t:XPlND t TURl SUMMARY
Employee Services
Profl';ssional Servic(~S
Technical Services
Supplies
Gienera l Expense
T0tal Expenditures
EXPENDITURt: J\NM.YSIS
•
BUDCiU AND l~L SOURCl MANr1GE'MrNT DF PARTMENT
BUOGET ANO RESOURCE ANALYSIS DIVISION
i<\ctual Adjust cd Proposed
l 9JB-79 19/9.,g() 1980-81
-~-~ ~--·····---.-·-··----· ......
$38, 153 $ ?.?.,078 $ 41.1Jf,
(5,000) 18, 846 7,000
261 ~i!:JO 492
?.2B 297 332
JO 2i5 16:i ·--____ .. __ -······--·--· -~····-·· ................... -. ~---.. ~-
$33,652 $ 41,986 $ 4 9, lOS
Emp l oye2 Services -l1l.~_U_~ is reco1:11nended for sta ffi nq th ·is subprog rarn.
$
Inc red~; c
_rn ~~ c:_r: 0_ (~ !·~J.
(
(
1 CJ j o:rn
11, U46)
7' 119
•
Professional Services -_EJ.Q.Q_9_ is rccorir:1ended to provide the fol10\.,iin9: $2,500 for professional assistance
relative to anal,ysis studies; and $4,500 for on-going anillytical training.
Technical Servi res -l49_g_ is recomnended for computer progra1ani ng.
Supplies -$332 is recommended. to provide the following: $100 for materials used in analysis studies; anct $232 fc.r
the purchase_o_f re!>otirce books and publications.
General Expense -$165 is recommended for membership in profess·ional associations and to allow for staff
at tend a nee at tra imng workshops.
-------------------------------1980·81ANNUALBUDGET-------------------------------
96
...-..-·---~ ...... ----------------CITY OF PALO ALTo-·--·---·· .. ,----·· .............. -... ..-,,,,_., ~ BUDGET AND RESOURCE ~NAGEMENT DEPARTMENT
BUDGEl AND RESOURCE ANALYSIS DIVISION
BUDGEl PREPARAl!ON AND ADMINISTRATION SUBPROGRAM
PURPOSE/GOAL. -To coord·inc:ttf~ the preparation of City-·1-1ide budget requests crncl prepare an anr.ua1 operat,in9 hudgr•t "fo_r ___ ap.i)rr.ivaT by the cay counc ii.
DESCHIPTION -i"he Budget Preparation and Administration suborogram directs and coordinates the preparation of th0 ·cay-;·5· .:1-r:1nlia1 opera!:"i ~9 L>udget.. It assists department<.". in preparing their i ndiv idua1 bud~1ets, 1~10nitors City-wide
budget ex~lenditures, forecasts revenues, and c1n,1lyzes long-tcrin financial require111~·ntso Durin~ 19i'9-80 the
Utilities User Tax was exar.:ined as a possihlf~ additional revenue source rel(~ted to the acquisition of surpl11s
schoo·l s"ites and for long ter111 operational needs. The Cost. Revenue Impact System (CRIS) financia1 fcrecil~ting
model \'li1S evaluated rel at'i ve to enhancing revenue forecasting capabi 1 ity. Phase r of computeri i' i ng the budg!:.t.
µrepai'at·ion µrocess was cornpletf:1ci in conjunction v1ith the:> Controller's Office which wi J'l enhance computer access
by departments and. decrease the r.:anual t'imc involved ~·lith budget 1:weparation. OthE:r 1979-80 activities includ:::rl
conduct.in~ budget tra'inin:.i sessions v1ith City departments and. developrnent of a oescrip;:ive revenue manual
containing legal authorities an<' co1,straints of existing General Fund revenue sources.
$63./i$l is recommended foi~ the 1980-81 fiscdl year. This is a decrease $(171 frolll the current ye'1r. Plans for
1981J::sr inc·lude: exploring alternative revenue sources; examination of f·ina~cia1 forecasting mude1s to enhance
revenue forecas.t·ing capability; conducting budriet training seminars; and continuing employee development and
training.
OBJECT! VES
1. To e:>timate General Fund revenue \~ithin 2.5% of actual.
2. To continue improving revenue forecasting capability.
3. To conduct six budget training sessions.
4. To continue exploration of alternative revenu~ sources~
5. To provide on~goi11q training to Division µersonnel in budgeting techniqLws.
• • •
I
97
• " ,• .. • ~ • • • .-• • ~ " <" • .,,
• • • -----------·-·-·"""""""_"_"_ .... .,. ... -----·-----CITY OF PALO ALTO-mn---·-· ..... -·---....,-· --··' ____ ,,,._..,_,_,_ ___
BUDGET PRLP/\R,~rIOr~ AND 1\DMJNISTl<1\TION
PER! ORMJ\NCE MU\SURFS
% of variance between estimated
genera 1 fund revenue and ac Lua l
N umber o f b u d g et t r a i n i n g s c s s i on s
Number of financial forec<:i~~ting
syste111s rev ie~1ed
% of newly identified revenue sources
exar,1i nerl
% of div·ision employees participating
in budyet training
BUDGET ANO RESOURCE MANAGEMENT Df:PARTMENT
BUDGET ANO RESOURCE ANALYSIS DIVISION
/\ctual
1976-/l
fl.c tu i! 1
l9i'/ .. 78
4.1%
6
Actual
1978-79
1.5%
"f
I
TM· get Target
1979-130 1980--81 -----.. ~ .. -~--~ ......... -~.,~ ...... ,_, __
'Z. sx. 2.5%
6 6
3 3
100% 100%
100% l 007;
SERVICl LEVEL CHANGF. ·-I\ decrease $(1/) ~s rec'lr.~rwnded for 1980-81. Curl'ent service levels wi11 be maintaine<.l in 1980 "81.------·-· .. ··--···
...._ ___________________________ ,,......_19eo·81ANNUALBUDGcT------------------------------__,,.
98
-·-------·-----------------------------------....
.. ~ . -. . .. . ~. . . "" ; :_ . ... ~ '.. ·,
____ _...., ___ ''"-'""'*'-· --caTY OF PALO ALTO_,.,.,. .. __ ...,._,.,,, ________ , ____ ,,' "~.,. '·---.
BUDGET PREPARATION AND ADMINISTRATION
EXPUIDI TURE SUMMARY
Enp1oye1..: Services
Techn i c.:-11 Serv f ces
Suµp1 ir:s
Equi puent Purchase & Rent
G(!nera l Expense
Tota 1 Expenditures.
EXPEND I HIRE P,NAL YSlS
BUDGET AND RESOURCE MANAGEMENT UE PARTMENT
BUDGET AND RESOURCE ANALYSIS DIVISION
Actual
1978-79
$25 ~ 640
2,936
1, 240
592
192
$30,600
Adjusted
1979-80 ---.. ·-·····
$ 5/,367
695
450
4,947
115 --------··-·
$ 63,574
Proposed
1980-81 _ .... ____
$ 54,615
725
7/3
7,329 ns ·--------------
$ 63,557
Employee Services -J5'.1..!.~J~ is recor;uriended for staffinu this subprograr.1.
Increase
Jpecr_eas~J_
$(2,752)
30
323
2,382
----·---
$( 17' / }
Tectinic(ll S12rvices -$725 ·is rec.011rnf!nded to provide the followiny: $64?. for advertising and publishin9 costs; and
$E\O for mainten.i1nce an·cr--repair of calculators.
Supplies· $773 is reco!l'r.iended to providP. the follo~;ing; $478 for supplies and materials used in budget
preparation-,-and cover stock and bindings for the Annual Budget~ Capital Improvement Proaram, and Annual Financia1
Report; and $295 for resource books and publications.
Equipment Purchase & Rent -l~,329 is recomr:i~nded for the rental of the computerizt~d typing system and CRT
tenninal.
Gt"!neral Expense -$115 is recommended to allow for staff attendance at budgetary \~orkshops and seminars.
~--_..._._._......__....,__ __ _..~---·-.. --·---·--·-"1980·81ANNUALIUDGET.--------------------------------
• • • 99
--==~----· -----------------------------------------~-------------
--------------------------·----~-·----------:---:--------------------• • • ----· -·----· _______ _...,,_.. ..... ..,.,-... --·-·-· ---........... C ITV OF PALO ALTO ----..... ··-""""··----0
-'""""''"-----·'".,.,,....-.. ~
BUDGET A.ND RESOURCE MANAGEMENT DEPARTMENT
BUDGET AND RESOURCE ANALYSIS DIVISION
UGI SIA TI VE /\NAL YSI S AND RESE/\RCH SUBPROGRAM
PUi_~~:'.i-~~-L/l;_~!\L_ -To provide a 9eneral legislative revie1>1 and monitorin~J syste111 for the-City of Palo .J\lto.
Df:SCF:lrTION -The Legis1Mive l\na1ysis ci1id Research subprogra1:i rcvie1:1s and monitors all State and Fedt~ral
TejfsTaTTor-1 dnd .1r'·1ises depattr112nts of 1eqislation that may ir.ipact their respective activitieso During 1979.,eo it
focused upon Proposition 13 ir;·rph~mentlng legislation9 Proposition 4, ilnd the potentiDl impact of f)roµosition 9.
1979-zrn Federal le91s1c;tive activHie:: inc1uded analysis of rf:!vcnu0 shdt·ing.
$7 ,618 i'.:> reco1;~;1<:ndeli for the 1980-81 fiscd·I year. This is an increase of $1,389 over thP. current year. Plans
forT98Cl-·81 include cont~nued 111onitor·in~J of State and Federa1 legis.Jatio11; ard ..::ontinued participation in
le~ris1ative training and 1~1eetin9::::.
08JECTJVES
1. To monitor State and Federal ·legislation that may impact Palo ;\lto.
2. To advise departments of legislation that may impact theil"' dctivities.
3. To participate in legislative training and meetings.
LEGISLATl VE ANALYSIS AND RESEARCH Actual Actual Actual Taro et Target
PlRFORMANCL MEASURES 1.976-77 1977-78 1978-79 1979-80 1980-81 -----------•. 'lo of requests. for bills not in
r;ionitoring system lOX 10% 10%
% of departments advised of pending
legislation with sufficient time
to respond 100% 100% 100%
Nu1i1ber of legislative training Se5$iOnS
and !lled i ngs at tended 4 4
~---.,,.,,.,...,,. -· ·-------· .... --·-"------·--·--""""' 1980·81 ANNUAL. IUDGET-------------------~
100
----CITY OF PALO ALTO-"·" ---..-.----1"'....,.,.., ...... "r •• ,,.,, ____ .._
BUDGET .A,ND RESOURCE Ml\NAGEMENT DEPARTMENT
BUDGET AND RESOURCE ANALYSIS DIVISION
5£1\VlCE LEVEL CHM~G~ -1\n incredse of $ls389 is reco111mended for 1980-81. This increase reflects a reallocat'ion of -~ie:=-s-1.)~;er··-rPs~1t;-;:c-;_:5·,-1980-81 service leve1s will rm;1ain constant with 1979-80 service levels.
llGISLATIVl ANALYSIS AND RlSLARCH
EXPrnDi TURE SU."',:;ARY
Er:1p 1 oyee Services
Supp1 ks
General t x;1~:n se
EXPEND ITU!l[ ,'\N!\L YS IS
Actual
19i'8-79 .-. .... , .. ----...... ._
$ 4,326
150
235
-~-·---·--··-··-
$ 1itn2
Adjusted
1979--80 ---·-
$ 6~006
(!23 _____ .,.., ...........
$ 6,229
reco11rnended for sta ffi n~J this subprogri.Jrn,.
Proposed Increase
1980--fll __ (.9 ec ~~_L -----··-·------
$ 7,270 $ 1,264
34g 125 -·--·---~-·-----·---
$ 7 ,6rn $ 1~389
Genercl L>q:(·nsc ~ $348 is rccortncncierl to provide the following; $123 for membership anrl subscription to State and
Federal le9is1ativ·e-·as5ociations; and $150 to allow for stdff attendance at legislative conferences and seminars
in ~acra.1.1ento.
w --1980·81 ANNUAL BUDGET-----·-------------'".
101 • • •
• • • __ _, _____ ......... --.• ... ,,,,.......... . ...,.luauz
-NOTES -
~---------------1980~81 ANl'IUAl BUDGET---------------...,,,.
102
,_.
..-..... ,,. ___ _... _______ .. __ .,.., ___ , ______ CITY Of PALO ALTO-'"''·'·
Employe(' Benefits
.l\n1ini5tr<1t.ion f, General
Operations Analysis
Budget P:~paration &
J\dr,1i n i strati on
L e 0 ~ s l a t i v e An a 1 y s i ~. ~i R e : i c r1
TOTAL EXPENDITURES
EXPENDlTURES BY OBJECT
ErnployP.e Services
Proh~ssional Services
Techriica1 Services
Supplies
fqui pi1H:nt Purchase & Rent
Gener.:il Expense
TOTAL EXPENDITURES
Services frrn,1 Other Departr.1ents
TOTAL COSTS
FINANCING
Services to Other Departments
Prior Year Encumbrances
General Revenue
TOTAL COSTS
HUOGU Mm RESOURCE l"ANAGEMUH OE PARTMENT
1\ctva 1
l~lle-79 ... -·· ---. "'"'
$ 2:-; i 491.1
26,019 :n, 65?
3U, COU
J '!P
. -· --'-~ _'.. -I.~:
123,-17')
n 9. 733
( 5,000)
3j 702
l ~fl%
1 ,8 l 9
__ L!__~2_f~
138,610
140. 96 l
J_ __ 035l)
$138,610
BUOGET AND RESOURCF ANALYSIS
s
t1dopted
1979-f:O
---· ·~·Y . -
•12,3')6
l 7, ((\ 1
33,394
!)~3,123
( (' ~,
--· ~: ~-:·~·;· _<:
J S (! , I ~q;
1 • 54 :i
! ,492
4. 947
___ 1.!..6_~~
156, /86
_J_5-_L~42
172,128
MO, 961
.. Jl? 167
$P? 128 I , .._ S ,.
Changes
To Oate ---·---· ... -··--
$ 6,9i9
l J ·' r l ''+~'
t\592
s I 4~, 1
61/ -·-··--· .
?3,3(fi
4,413
i a, 246
23i324
5,000
J_Ei_, .3?4
$23,3?.4
Adjusted
1979-80
·-~-----·-~-----
s 49~315
19,006
41 ,986
63l574
~---6_ .?g:~
li·JO I l lO
Ed, 6~5
'18, 846
1, S45
1 ,492
4, 94 7
_JJ_~~
180 t 110
_J 5 ~34?_
195,452
140,961
5,000
_i9_L49l
$1951452
Proposed Increase riercent
1980-81 ..(iJsc ~~~-~-~J f ~.a..~:g_e; ___ _ ...... -.. ~ .......
$ 53, 15 7 $ 3~842 7.8%
20,655 1 ,649 8.7
49" 105 7'119 17.0
63. f)'_) 7 l l)
_l.L~J.~~ ., 38° 2?.3 _ __)_~----~----~----
194,092 13. 982 7. 8
172 '996 21, 341 14.1
7,00G ( 11 , 846) (62.8)
1'517 ( 28) I 1.8} \
1'970 478 32.0
9,009 4,062 82. l
_1,600_ _l __ ?§l l._l_._il
194,092 13,982 7. e.
~Jl .3l?_Q_ _Ll_~~-12.8% ----
21 l ~392 15 '940 8.2
180 .ooo 39,039 27. 7
( 5p000) (100.0)
_]_1~_~92 _U.§.i-9:m LJ.6.Bl
$211 ,392 $15. 940 8.2%
._,., _____ ·----------1980·81 ANNUAL IUDOET-------... ~· ·'·_, _________ __...
103
• • •
' •. • • , ~ • r ..,,_, • .... ,, " ., ' •' ••r ~ '
..-------------------------------------~--------·-------·-··--···· • __ ...... ..., _ _..._, __ _
AUTHORIZED POSITIONS
Di rector, 8udg.?.t ?~ Hesoun:c
Mana~;e1:1ent
BudDet & Oper"~tions f\r:'1'lyst.
Merna ~Jement As.sis ta nt
Secretary I\ -Con fi dent'i a 1
G'.)nera 1 Cl erk A
TOTAL REGULAf~ POSITIONS
TEMPORARY AND OVERTIME
Temporary
Overt irne
TOTAL TEMPORARY & OVERT!Ml
TOTAL f'ERSON YCARS
ALLOCATlQ.N BY (SllB)P~Q_Gl~Af':!
Ernpl oyee Benefits
Administration & General
Operations Analysis
Budget Preparation&. Administration
Legislative Analysis & Research
TOTAL PERSON YEARS
EMPLOYEE SERVICES
;\ c t lh.l i
19 7g ... i~~
L
'I {_ .
L
1.
.05
.OS
5.05
.80
1.43
1. 26
l. 31
.25
5.05
$119,733
$ 1.3,710
•
t,\\,if•( Cd
1°19.eo ---. ·--~
1 '.
L
1 ' .
(j.
• ?.8
. i 2
.40
6.40
.98
l. 13
1. 78
2.26
.25
6.4
$147,177
$ 22 '996
C t1(1 r,;) cs
;G Cidtt'
$4, 4 78
$ 700
.r\dj llS te-d
197::J--SO
L
'i.
?.
L
1.
6.
.28
.12
.40
6.40
• 98
1. 13
1. 78
2.26
.25
6.4
$23,696
Proposed
I9r.n-n1
L
.3.
L
1 I •
G.
.28
• ] 2
.40
6.40
• 88
• 93
1. 99
2.30
.30
6~4
•
Increase
.LQ.£~ re'!.~~~l
') .. ~
( 2. )
(. 10)
(.20)
"21 .04
.05
$172,99n $ 21,341
$ 27,030 $ 3,334
......... ---~--···-.............. --........ .. . DH'™ -19ao~a1 ANNUAL BUDGET----· ....... ······· r.;'-----------~
104
~------r-----.._..-.~---·-"'""·-----CITY Of PALO ALTO-·-·---··------····-·" ---·-· ·---·-
BUDGET AND RE:SOURCf. ~iNf\GLMUH O! PtdUl"IHH
PIJRCH!\S l NG ANO Rl f'RODUC Tl 011 D l V l <;, l t;~
1980-·81 PROGRAM ft.ND SERVlCF LFVEL -Expendtt.ures of $416,8S3 Mr rcc<it:1t'ruh-1! fn1 UH) H~~n.;1.l flsc11I yrM. Ttl"is is
-ari·-·Tr1crea 5;~-oT $3-:-468'"-()v"e"r-ffie-· c'i:ir-tent year' Both se-r?-rc;~-·1('\'01:; M!-d \:,;d L:1,1d h« '<'(' ! tl\ f°('.,\ '• (~. ! j f\ this ti iv i ~; i ()I\,
ll;1µrovements in productivity have been effected thn) .. _:1• ':hi' 1icve1cp:i':il nf pi'' f1;11 ,i;:1(' n·p11~·t ~n:J .ind c,,,;t rontro1
ri1echanisms and throuuh increo.sed utilL:ation of the cu:~'puter for p11r..:..Lc1<,ii11 ;ul<I \HV!'n!·11·y.
PURPOSf:./GOAL -To provide centra1Lt.ed adrninistratirn fo1· ~1 ur/:h..1\irn1 .11·1 11·1:;-or\wz;;;11 +'(livit11•<.1 .1d1dnister u'!l
~rnu'11TCi.[}i;'J''c·ontrJcts equitably and diiect the City's rccorJ relf·ntion, d1.,·.tr::c! jpq, ,p:d 1::inofl!r.1in9 1wo0r11'.ns.
DFSCRIPTlON .. The Ac1111inistration and Genertl1 subrll'oordr:· is rt'Sponsihli· for ,.d, !1\i~.tf-r1rF1 niP:ifil"'l contracts and
mo.n1fo·r-ing ... all cont.nets for co::1µliance with bid~iin~J n•quirt:nents) llffir:;.d Iv~· iH ! i(.ir;/ .. :111dl nrip.!ci)llil('nt opportunHy
requ'irernents, and all other City. state, and fe1icr<il contr-act rrqtin-1•;·1c·ri\<.., lt ••dP1ni~ .. l1•r" UH' City's record
retention! destruction, and rnicrofilming progra11; and directs the Cily'•, n·:irod;ic!\nn <llid r11-1ili11(1 facilities.
Major accomplishments in 1919-80 include conso1itL:itin~J lhL) Ptu1.ht>',11iq .111\I 1·~·:';;11,dq, \ion llivi:.iun·~ .~n:1 analyzin9 the
City's future re qui re1;1ents for records re tent ion .:'inti ~t.<i!'d!Je.
$30~!08 is r~conrnended for the 1980-81 fiscal year. This is dn ~MTi'.J''"' uf ~· ~.0:.>? nv~·r th~· <utTNtt year. Plans
for.1980-81 include ana·1yzing the uti1ization of 1vord pn.1ces•,i119 ~~nd !!iifrofilii\11\1 P•iuipnrnt ,rnd 5f•rvicesQ
08JECTI VES --·--·-.. ~--
1. To microfilm 300,000 docwients, thereby increasing avdilahle sto1~i~w Sp.in• by 91 5q11arT foet.
2. To pr011ide a safe working atniosphere that pre~·ent~ ~ccidents..
4. To analyze costs '"nd benefits of purchasing word proces.sinu dnd 1.ilrrofl 111• equipmPnt.
~-----------... .. ··-1930·81 ANNliAL IUD~ET-----.----
• • • 105
• • _______ ..._ ____ ,,_." ,._,_..,. __ ,_T_.., ____ CITY OF PALO ALTO--..----
ADMLN I SHU\ TI ON !\ND Gf:Nrn/\L
PERFOfU·1/\NCf: ME 1'\SUf\[ S
/\c Lua 1
Number of doclf!;1ents r1icrofilri1cd
Nu111ber of rolis microfil1;H:d
Number of record boxes destroyed
?:, 1 ,om~
%
Number of new record boxes stored
Number of accidents
Nun1ber of consolidated purchases
for sinu1c itc:rn
% reduction in size of standard bid P<lCka~J(•:.
Co st _;er doc urnent e:<c 1 ull i ng superv is i 11'.J
time
Est i11wted i ncreasc of ava i 1 abh:! stoi·d~e
space in square feet due to fi /111in~1
Pn~µaration of vmrd processin9 and 1;1icrofi !1;1
scudy
Publication of updated r)urchasin\.l Manua1
i ;-i~,
l <) l
$.()]BJ
t~c !
1 \~ /
Jf1n , ).,{,
lid 1
" l
I lC.'
I
~ 1 ~.\
Ii') _,,
i } \ ~
',, J.~ i'
l\C ' !Jll 1 l , (l ,'i'' /l·f I 1·--
3 1 3 1 O?O
1 1n •. !1
?W•
-·) 1 1, {_ !
n 11
' dr~Jr·t
1 0 ,'O .. ~~(~
3Pt} ' CE:(l
1 I n
19(1
?fiD
(1
S. O?'J
9/
•
L1 t'J ct
19?n-n1
~00' 000
11n
?n(~
?(l(l
()
3
l (1%
l/l/81
6/30/81
SERVICE LEVEL CH/\NGF -An increuse of $3,0?2 is recon,1H'fld(~ti for 19D0-81. Current servicP levels will t-£· «iaf i1FaTne<rTnr9s-0=-s1 •
"-----------------1980·81 ANNUAL IUDGET-----'...-,,---------,,,,,..,--
106
--------------------~-...---.-----~-------
-.-----· ······-"'-'"-~··"'"··,----·-·CITY OF PALO ALTO···--=·-.,. --·..-.··-·
BUDGET P.NO RESOURCE W\NAGEMENT 0[ PM:lMENT
PURCHASING AND REPRODUCTION DIVISION
ADMINISTRATION f1.NO GENERAL Act ua 1 Adjusted Propo~.pd r nc rf>(l<;('
EXPt:ND I TUR.E SUMMARY 19/8 .. 79 1979-80 1080.-8] --··-· ---·--·~--------~----· ---·-·-·--····-·--~ -·--·--· ---···-____ ,,. __ ....,_....,,_.. -.,._._, ___ .. ·---·-·--·-·· ··-·· ·-· ( f;cc r'C~~ :~ C1 )
_.l -·-• . ... • ..
E.1;1p l oyee Service $11,721 $1e,699 $?1 ,9?1
P ro fe s s i on a l Services 2WJ 500 500
Technica·l Services 7. 791 61200 6,200
Supplies 31 400 200
Equi pmcnt Pu re ha se & Rent 754
General Expense ? 175 1 2"1 l ,2(j7 ____ :: . .L...'..-' .• --· -·" ~---~~-~--~---· -···-
Tot<1l Expenditures $2.3,051 $27 j 086 $30,1(18 $ 3, on
EXPENDITURE ANALYSIS
Er11ployce Services -12J~.?.:...l is reco11m1ended for staffing this subprogram.
Professiont1l Services -$500 is recom111ended for auction services and coop0rative purchasin9 pro'._)raris.
Technical Services -$6,200 is recommended to provide the follov1ing: $?00 for maintenance of rnicn;film equipment;
and $6,000 for rnicrot'i1ming of City records.
Supplies " $200 is recomniended for the purcha.se of microfilming and misce1laneous supplies.
General Expense -$1,28~ ·is rrcoranended for insurance costs.
PURCHASING SUBPROGRAM
PURPOS[/GO/\L ~To ensure that acquisition of services .:rnd supplies is econornical, meets quality st.and,:irds, al):1 are
·crelivered ... Tn suff'ic-ient time for department use.
DESCRIPTION -The rurchasing subprogram is respons'it)le for ensuring the adequate supply of all utility, capit.a1
Tii!Tit7oie111enf anu gent1ral mun ic ·1 pa7 mated al s. Ind udf?d in this subprogram are cormwdity forecasting" preparation
of material specifications, inventor.>' contrcl, contrilct administration, rn'1na90nwnt of biddtng proc~~ciurest
and µarticipation in cooperaUve purchasing programs. r1a,ier accomplishments in 1979-80 inc:·lucted participation
----·--~..,, _____ ... _,...,.......,. ,_. ___ ........ -........ ..._.__ 19ao~a1 ANNUAL BUDGET-----,....,,.. ______ . ________ ,_.
107
• • •
• • •
IJUDGET AND RESOURCE ~t\N/1GF:MENT DEP/\RTMClH
PURCHASING AND HEPRODUCTION Dl VI SIGN
~vith three other 111unicipal it'ies in the annu<ll purchase of Pol ice vehfr(()::.; conversion of LiL"n1kd oi\fl't' p~.,1'cl1:1:~(':-":
of ,1-.phalt and concrete suppl ie~; to contracts, thereby ensuring supply Mid rcciucins i11Hnial ccsts <1pfTo.1:ir•at('1y
$10,080; i!i1ple1:1enta.Lion of d computerized vendor/co11rnodity ident:i fic.:!Licn systf'l:l that autor.h1tica11y n1,1'chc-s
vendors to n~quired services and crnrn:iodit.ies; and design and distribution of a consr:il1datcd p11rchilSl' cH'drr ,rntl
purchase requisition forili.
$75,509 is recoPrnenclrd for the 1980-C.rl fisci:ll year. Th·is is an incn.'asc of $~03 over th!" ccwrr1~t year. f'Lrn~; in
T§f.\'('f:gy include a study of standdr·d hid packc~j(~s and the prc;paration and publ icutior~ of an upd11ted Purch;:sirr,1
Manual.
OBdlCTIVES
1. To eval ua.te increased lll i 1 i zat ion of tht> computer systern .•
2~ To review ex~enditures for all mdjor categories of SE~rv"ice and co:rrnodities and drtemine l'>'hich services irnd I
co11unoditics should be consolidated and converted to system cor>tracts.
3. To cu1 .tuct seminars 'i'lith usE~r departr.ients to Identify US(!r respons·ibil ity in pl,'rnning for r.1ajor purchas"ing
pol icy and contract administration.
4. To analyze standard bid packages.
!5. To prepare, publish and distribute un updated Purchas·ing Manual.
6. To evaluate user departi11ent satisfaction •
.__,----·---------,---1980-81 ANNUAL IUDGET-----------------.---
103
_..,._.. ____ . ----··W''_""_ ,,-----CITY OF PALO ALTO-....-·--·-----·-·--.... ..,,.."'' .,._.,,
PURCHASING
PERFORMANCE MEASURFS -.. -----·---·· .. ·-------·--~-.. ·-·
Number of coi:t rac ts executed
Number of purchase orders
BUDGET AND R[SOURCE MANAGEMENT DE PArnMENT
PURCHASING AND REPRODUCTION DIVISION
i\ctual Actual A.ctua1
197fi-i'7 197/-78 197fl .. 79 --" --"·-··-~ -·~,···· -~ -· ..
949 6S2 tl96
4, 163 3,808 3,576
Number of purchase requests processed 9,266 g ,484 9?290
Mu1:1ber of quotations obtained 436 4/'i 444
Savings -!OH to 2nd 1 O\•/ bid $289~383 $51f2 ~ 211 $158,629
Number of user seminars l 4
f.st i 1iiaterl total carrying costs $ 33,20B $ 40,474 $ 40~362
Estimated total ordering costs $ 63~375 $ 45,740 $ 39,514
Number of vendors on computer list
% difference between total ordering
co~ts to total carryi n!J costs 90.B3 13.0% • 0?%
Ta1·~1r.t.
19/9 .. 80 --··'" .. ,, ...........
600
3,900
9,000
450
$2!i0, 000
2
$ 45,000
$ 45~000
750
.016%
Ta.r~et
J 980-81 ,.,,.. .. _, ____ ~-----
500
4l000
10,000
450
$250,000
2
$ 45,000
$ 4S ,000
1 ~000
ox
SERVICE LEVEL CHANGE -An increas1' of $403 is recorm1ended for 1980-81. '19B0-81 service ·1evt\ls will be increJsed corrij)ar:e(f'fci--exfsYT ng se rv i c:e l eve·1 s.
~-------,--------"""""""'"""=----.. ,----1980-81 ANNUAL BUDGET----------------__.
109
• • • l.r.ir4_. ......... ~ .................. mn .... •a ............................. ...........
• •
BUOGr: T AND RESOURCE l'iANAGEMDIT DE PART ME NT
EXl'LND I TUffr SUMMARY
E1Hp1oyee Services
Technical Services
Supp1ies
Equipment Purchase & Renl
Ger1eral Lxpense
TotJl [xnenditures
EXfJEND 1 TURE f\N/\LYSl S
PURCHASING AND REPRODUCTION DIVISION
Actual Adj w,tecl
19rn-J9 19/9-~)Q -----·--~·-~· --·· -··-·-······ -···.
$72,GlS $66 '081
1~862 5,325
:3;502 2,200
3 's ·19 600
872 900 -·---······-. ·---__ ,. ___ -. ·~-,_ .. ___
$82,370 $ "l 5 .106
Employee Services --l§..B_~_lliY is reco1rnr:endt'd for staffing this subµro9ram.
Proposed
1980-81
-~---· -· -------
$68,149
41560
2,200
600 --..... ___ ,.,. .. --
$75 '509
•
Inc rt' a se
JDecrease) ··------·-·------·-·
$ 2 J 068
(/65)
(600)
_ ....... J-3_QQ)_
$ 403
Technical Services -$il,560 is recomnended to provide the fol101·1ing: $300 for legal advertising; $300 for
maintenance and repd(r"--of-cquiµnicnt; $2,760 f0r lease of coniputer data terminals. $700 for trainin9 and instruct;on,
Jnd $500 for contracted secretarial work.
Supplies -$2,200 is recommended to purchase office statfonery and ·ienera1 operating supu1iPs and for contract
d a reeme nt form's-:·-. '
Generc.l Expense -$600 is recommended to provide the following: $300 for membership in profes::ional associations;
and $300 to al1ow Tor-staff attendance at moterial management seminars and professional conferences.
110
,_,,,------------· ._, . .,~-·~--·-·--"""cnv OF PALO ALTO---·-·_,, ____ .. , .... "" ... -· · _......._.,._ .. " ·-·-·''c
BUDGET AND RESOURCE M/\NAGEMrnT DEPARTMENT
PURCHASING AND REPRODUCTION DIVISION
STORES AND DELIVERY sunrROGRAM
PURPOSE/GOAL -To ensure th,1t suppl ics ,rnd eqtiipment 1~equirin~ cer;tral stora~Je are 1naintaine<.1 in a safe, readi1y ·a-cC'6s_s_f'GTe .. a.nd econornica1 1;1anrkr; anct to provide the City departments 1·1ith economical and rapid riel ivery serv'ic~«
OESCRIPTION -The Stores and Oel·ivery subprogram provides logistic supp0rt for the entire City organization.
Af)i11~(~;\-fr1~1-tc.ly ?JlOO item~; v-:11uec! at approximately $500,000 are controlle,: and maintained in the Stores inventory.
i\dditinnallyi non-St.orr.s iter.1s are ~·1ar·ehoused and maintained ~-or other departments. Th·is subprogra111 is also
respons·ible for 1:1.:1intaif1'in~: c·.;r:ent de1iver.Y schedules and ~;ervice levels including the ·r·0distr'ibution of library
books, intct'--departrrienU11 mail sli'rvice, ,;1aterial cJ(~livcries and pick ups, and delivery of Council anrl Planning
Co11u:iission packets. MdJOr dcco!:plishn1ents during 1979~80 ·i11clucted i111pler;1enting a continuous inventory syste!'l and
instal1 inu a CRT in stores iffCd to provide o visu.::l d'spl.:1y of the status of the ~.:.tores inventory.
$1lb,3Sl is recon1r.1ended for the 1980-Ell fiscal year. This is a decrea<.;.e $(5,092) fro111 the current yeur. Plans in
T9Ei0~.'8Y are to assi~t ln thr. c!e~ign and instal1ation of a computerized p1'0<Jl'<Hn for purchasing and ac:counting for·
Buildin:_i and Equip,:1L:nt rkintencJ.nce supplies, and to upgrnde H!e current computerized invc:.'ntor·y control system to
provide for on-1 ine update.
OB~HCTlVES
1. To min~nl'ize the dol'lar value of inventory with no turnover to 12% of the to•,al on a quarterly basis.
2. To convert update of the Stores inventory from keypunch to on-1 ine.
J. To eva1uc:t.e the feasibi1 ity of transferring certain tasks from the Purchas·ing subprogram to the Stores
subproyram.
~---------...---..... ·~"''-·"'~-,.-....... 1980·81 ANNUAL BUDGET----·-' __ .. .,._,.,,.,.,.,.., __ , ___ ,_P•-·----... · ----rl'T
111 • • •
•
:, ·i O!:i S 1\:m DU l Vl f~ Y
i' l-J~ ! Cf\ l·:.1\:~CJ r<U\ SUH LS
,\v:hr·r of Stores t.ran';dct ions
LJ;)11ar· va1uP of Store~ rlcl ivories
llol l .Jj' va i uc of St.ores it.<~r::s
rt.' qu 1 sit i once!
Vrndcn· fo 1 lo\1-up for late deli·N~rics
Del i v i:..T_'/ a n d p i d . ll p t r () n s CJ c t i c) n ~,
.'i1n .. :be1· of t ii:ws inventory counled
Stores invcmory ttirnover \"t1L \ o
X i nvento1·y 11i th no turnover
Hours per t1el ivrry and µick-up
tr a 11 sac L ·ion
Cost of padr-t de 1 i ·;er'i es per month
Va}up of :-,tock not rnc\l.'ing
~ di scrcpancy bet~1een actual inventory
.:ind book value
•
BUDGU f\ND RESOURCC MMV\GF: MENT OFPMTMENT
PUHCH/\SING /\ND Rt:PfWDUClION DIVISION
J\c Lua l
FJ/6-71
7~651
$36fl,979
li?,Ci31J
·1
]. 56
13.71%
.rnu
$103.?9
$40) 181
/\ctua 1
1977-/8
--·-···~~-'" , .. , ... ~ ..
7: i JO
$ 4119 ' J Ill
M44,44J
13 ~ 5n4
1
l . ~)') '4. pi~%
.075
$ Btl.06
$42 '961
Actudl
1978·-79 --...... ._.,.. -··~
6' 144
$f:l(,4~0
$(;()g '333
630
1J,3f:i7
l
1.33
14.313
• 07!)
$ 88.20
$ 46,635
•
Tar~J(~t Target
19/(J~BO 1980-81
~--...... , ......•. _. .......-... ~-·-~~-····
6~?0(1 6,500
$~i~O ~ 000 $600,000
$jj0,000 $600)000
700 1 '000
13 ,000 13,000
l 2
l. s ?.
12% 1 ?.%
.mw .08ll
$102.00 $.1.05.00
45,000 $40,000
1% 1%
SER.VICf LfVEL CH1\NGE -/\decrease $(5,092) is reco11rnended for 1980-81. Current service levels \'Jill he maintained for
19[~-cy .. :·~~fr:----.. -·---···---·---
-----------------,,...,. ... _ ··-1980-81 ANNUAL BUDGEV•··--·· ---.,..,···=~----------_,,,..
112
___ _,,..,..,CITY OF PALO ALTO-· •. -.....,,, .. -_,., ... ___ .__,."''" ·· ··•rf.,.....-;* •\".''"''~~, •,,.,,,.,,.. ·'''
STORlS AND DELIVERY
LXPL till; l URL su··~·\.\f< y -----·-
t~r~p 10./Cl~ S~~rv ~Cr·--~
T ec h:1 l c<1 l St;1-,/: cc~,
Supplies
Eqiri v1cnt Purch.:is,~' [; f\c11t
General Lxpense
Total Fxpendilurcs
[XPL~W!lUR[ AN!\lYSJS
BUDG U ANO RE SOU RC f. Hl\N/\Gr.MENT 0[ P 1\RTMCNT
PURCHASJNG AND RE PfWOUCT ION 01 VIS ION
l\ct ua i Adjusted Proposed
19/g.79 19/9--80 1980--81 -----··-···-·---'--__ ,. _____ -_,,..._,_ .. ,. ______ , __ ,..__.~ -··-··
$'H~ 4-r ·' _, ~ . I.> $4~) '808 $401896
742 1,560 1,380
86'! 575 57f)
·--2_ ~.3_?} ') roo ____ .':.?..:-'. ...... ____ _? _ _,_s.90
$39,401 $50~1143 $45,351
Employee Services -?:'f_(i,89l>_ F-rcco:.·1~~·nded for staffing this subproura1•i.
Technical Servi 0:e~ -_$_L1}_B_Q is reco1;~nencled for lease of computer t.erniina1s.
for the purchase of stationery supplies and minor teals.
REPRODUCTlON SERVICES SUBPROGRAM
Increase
l[)ecre'ase' -l--~---.. , ___ ,,_, ____ l _
$(4,912) ( mo)
~ ( r-09'') -l\ :)) :t.
..C.~BPOj,.S/_qf~~~ -To provide C1ty departments with c1ean_, accurate, and economical reproduction services.
DESCRIPTION -The Reproc.iuclion Services subprogram is resµon~ibte for provid·ing a variety of printing serv"ices
TricTu(ffn{J.off~et printing, quick copies. collating, binding, and fo'!ding. Major accomplishments in '19i'9-80
included deve l opi 119 a system to ,:iccurate 1 y measure the work per formerl and dr:vel O)Xllent of refined performance
objectives.
--...--------..... ···----·~-------1980·81 ANNUAL IUDGET-----·----------~
• • • 113
• • •
PUf:CIJ!\S ING Mm ~ff PRODUCT ION fH Vi S ION
$U1 >~j/1 is !·ecri 1 ·:;>:>..! r,,,. ~i·t >F~1 -!·;: fisc1:: yecn·. Hiis i', an increase of $~),?37 over the current year. Plans in
T~J~iff~·{\f inci i!dt: tfr' i 1:u:rJ101«" 10'1 of U;'.·: iTfincd pcrfotTwnce objcctivPs and lontinuation of efforts to reduce the
tutal nu11h;r of L;-,;H·es~10ns rcq1:in:d.
OB.JLCTlVr.S
?.. To provi1.1e • .iccuraLr: ,~nd cle;~!: printinJ vf a11 µrim·ity johs (Council and Planning packets).
4. To ili:ple1;1f'nt ci p1·0~1·<t:;: for i~quitah1y ch.-1rsin:.J oper,:.;ting deµaftments for their genrrate:d share of interfund
printing c1sts.
S. 1o i;~1ph•nenl ,-: pei'fon:;drKt 1,1e,:i:,urv syste::~ for comparing ·in-house printing costs, efficiency, and quality with
privdte print1ng co:!pdni1..:;.
----------·"-·-··----..,·------... 1980·8! ANP-!UAL BUDGET--·-.. ---.. -·"'"--.. ----------....--114
.. , . . ... -~.. ·. ··.·:. . .' ... / ... : . . .· .. ' ..
------"---..... ·--·-, ... ···· .. ·-·-·"·~·------CfTV Of PALO ALTO-,..--·---·----=-·'''"" ... ···.,..."• , ___ ._.., ___ , -----
BUDGET AND Rf SOURCf ~ANAGEMEN1 DEPARTMENT
ru~:urnsING MID RlPROOUCTrON DIVISION
REPRODUCTION SERVIClS
PERFOR~tANCE MEASURL: S
Printing fo1pn.~ss i oris*
tilwiber of print 1~1D .:•o~01s*
Nur.iber of ~H·inting platt:::.:1
Nu:11ber of photocopy ir :;1n,>s s i OJ•"·'
Nur:iber of co~.t reports to cte1'rH1.1 :;:nts
% differ0nc1"' betHeen estl!ute\i anr1l1a1
COS t ~~ t () !.'I' 0 Y i d (? <, C' l' \' i CC S : C (JC p ,11-t ···
ments 11~1.!1 0ctu0l custs
Avero.1.1e cost d·iffen-:~ntial uet.;.:re:1 in-house
COSt $ 14ith prh'<lt.C Shop::> ( ri\Jid(•:TI S<li 1p] e)
.~ct1Jal
1976-n
31~~)/~)
6};:;,??1
Actual Actual
197J .. ?8 1978-79 -----·--·-·-· ----·· -··~·....--·-
fl,112,656 6,9n0,439
7) 828 l >I 20
33 '~;"/3 29,n1
/92~82:» 574,6n
Target
1979-80
...,._._,,~ , . .,._, __ .,_
7,000~000
7,000
30,000
600,000
4
5%
50%
Target
1980-81 -......... __
7,000,000
1,000
30,000
600?000
4
5%
503
*The rpduct.ion in lH"iril.in'J i 1 1;irc~~sions in recf'nt years is du~ to a concentrated effort to reduce numbers of
irnpression~, di1d to rev-:sio11s jn tliP i,u:rnc.T of e<.Hmting actu(1l i1~1pr'e:)Sions, jobs, plate~, et.co for grenter .accuracy.
SERVICE LE.VU CHMlGI -i\n i11c1t·ase of $~1 ?3.' 1s. reco1TH:nded for '1'JH0-·8l. 1980-81 service levels kJi11 ·increase. Er.11)°11a-sTs--·~iffl-be·-r-o·· i1:1p h».1cnt M;ci rion it or the work 111t;a st!l'emenf. and cost control program developed ·in the current
year.
_____________________ ., .. .--19ao~a1 ANNUAL IJUDGET-----·,;,.c--....... ----------
115 • • • . , • " ._.. • •• ' • ••• • • ~ • • •• ~ •'" "'· -• • • • " 1-'•: "'"' f. .• l -.·; •• :.: : .. : .•.
•
iff PfWDUCT! ON sr f~ v l Ct:.;
EXf'UWI fUfH SU1'·:MM!Y
L1:1ployer Services
Tcchnicai Scl'ViCE:s
Supplies
[qui pr t·n~ f'tffch;;sc F1 RenL
Genera 1 txpen5!,~
EXPfND!lURL ANAlYSIS
• --··~>·.~---CITY OF PALO Ano-
/ .. ('. 1 ) /td,j u~ ·:.!.'·.! ·'· I
1 ,.·, ,'i.' / \) 1 ·~·· ! 9. ;.~(\ ;. " l... • ·~ ' ,.._,, ·-··
s 4r1 '!? r S3H ~ nr ~1~ ' { ,) . l
l , Qf\(l 3 ) Clt~U
) .,. , g~),J ,., .. C!:Y; { ' l"• )
?~l q( .. ·'" ~ ~ " j I /()(l
.273 9 :,(!
,• l ., 1 '}r ,·'i UG 3311 ~~ Li ' ,H''-' ,
Pro1H1scd
J 9;:;1)., ti 1
~-....
$•)if > 91 l
3 ,000
?4 ,000
tJ , 0 (J(i
GOO
$81 , 1:J I l
Technical Services -_$_~1-Q.QO_ is recon10nd1:d for 1:.1intf>n,1nct• a11cl repdfr of rquipmerit.
Incre,1sc
_{_!)eci ~'?.S(~)
::, f,,mn
( 6()(1)
( /(]())
1 .. ~~;g )_
$ !) , 231
•
Supplies -$?4,000 is reconrn.•rnied to purchcrse pr·intin'.J :.uppli€·s, papers. inkst clean1nq so'.·;cnts, film .• and
graphic ar(-si.i;~;i)f)es.
Equipment. Purchase & Rent .. }5:~.&0_9 is recor1i::cnded for p~wrnent on thi:• XE.'rox 7000 copy r:i,Khi ne.
General Expense -$600 is recormiended for nH~iilbershi:.:> in orofessional associotions and to al1ov.• for staff
attendance at trair1ing \'l'OF'kShOpS and professional meetings.
--...------------···-·-·-·--·· 1980·81 ANNUAL IUDGET------116
. • -• " .... ' ,'!I • ,._ • ,; •, • • ; •• . • • : • ' ' .... . . -~ •• :
~---··--·-----· • .... ,. __ .... ._.. . ....__ ..... ··---,,..CITY Of PALO AlTO
BUDGET AND RlSOURCt ~ANliGEMUH Df PAR HI UH
PURCHASING AND RU'ROOUCTlON Ol YI S ION
PURPOS[/GOAL -To pnwide a fast, efficient. ni'.?Uiod of TacltTtTes.-
I: c·
·) •• .) t
DESCRIPTION -The Mailing Services subproor.Ji,1 processes :::1 l incm,iinq ,rnd oulqoin<l City mail, includinq the -st"li-fffri~T··a-1id rna1lin~i of an utility bi11s: a is rr.>ponsihh, ror ti'12 0rer0tion of thr rne1.1r:1il~1c tube-syste1n
which providt:s inter-d0pcirt1:;ent2.l mailing 1'1ithin the Civic Cent0r facility. /\cco:'.plishment.s in 1979-80 include
the evaluation of subpro9r,J1;1 pcrfomance 1;1casurcs ,rnd 0bj2cUvPs.
$107,241 i.;; recommended for the 1980-81 fiscal year. This is a 11ecr·e,1s0 $(ti91) from thE.: current year. Plans
·for f980-8l are to continur. the current service levels.
OEhJECTIVES
1. To prepare~ stamp, and ensure t11at a.11 outgoing rnaiJ r1:crt'; governn:cnt rc~Jti"lations.
2. To provide the City with greater flexibility in int.Pr··departrnentd1 con:1unications through the use of the
!me urn at i c tubt~ system.
3. To sort and deliver, by use of the pneumatic tube system, al) incorning I.LS. Mail throu9hout the Ci'Jic Center
within 30 minutes of receipt frcxn the Post Office.
• • •
----------------------------~~-----• •
MAILING SLHVIC!:S
Prrn-cmM.l\NU MU\SUHLS
Out sioi ng 1;1a·i 1
Pneu1:1atic tube transactions/p('l' yc~:r!•
1Vtua l
l')/6-//
58~' .• ~)n
?3, 9H2
/\c L11:i 1
19 j J ... ? t'
52:2 ,619
21 ,9B1
6(.j ,53?
13)?n?
~ d,. :; c ~
l f}~'. ~') .. ~·~ 1
fdl'l, OUP
?O,ni\\
•
L1r9et
1 Q/Q .. fj(\
(il)Q, fl(l(I
?0,000
*Pneu1;1atic tube tr,rnsactions are do1m dt1e to inst,illatir.in of ii quality COi'.Y 1:<ichinr nn the /~h fl(1L'0ir Jnd Jr1 ir1crease
in dmm tirne on the pncu1:1atic tubco
SEHVICL LFVH CHANGE··· 1"\ decn~a'.>C $(69!) is reco1:1111c•nded for i9il0--Hl. Sen1 ice ]("!l~1s provided in 19HJ-g1 11i11 bE~ C6'1isfs.te·r·1r··,riTiJi···iE~-i~v ices i 11 "! 9 79-80.
---... -.... -..... -...... ·-·""'---~-· .. -· -· _ .... """",,.. ....... ., ...... _, -·-----1980-81 ANNUAL BUDGET --------·-·-.. -.---------K1Ja9 __ __...
118
..----·---o·-·4«-·--_.. ... ,..~ ...... ~···~~·'~':Jl'i•u~·.,~.-UJ ..... -....:.~l)c1rv OF PALO ALTo--...-~.~~-t..·~· .. ---~ ~,~~~ ....... ~.·
MAILING SERVICES
UPEND I TURF SUMMJ\f(Y
Employee Services
Technical Services
Supplies
Equipment Purchase & Rent
General Expense
Tot.dl Expenditures
EXPlNDITURE /\NJ'd.YSIS ., ___ .,._,... __ ,_.,...._ .. ~.~.-----·•-• r·~-·--•4
BUDGET AND [{[SOURCE MJ\N.!\GEMUH DCP!\RTMLNT
PW~CHASING AND REPRODUCTION DIVJSION
f\ctua l Adjusted Propo~ed
1978-79 ·1979--80 1980-·8 l __ .. ____ '. ···-· -~ ----... ._~----... __ , -----.. ----···'
$ 2,521 $ Il~OJ? ~ lO~~Vl1 ,.
1 ,938 1 ' 5 0(1 1 ,OGO
656
294 400 1100
J9!i.~J~? . _.? ~) ~p_o_o_ or. nor· ~. -_-: ::~ ... \' ~-':-.'
$ ! 1l ,602 $10·1 ('~'.) ' , :J' •-.$10/,?4!
Employee Services -· :1-!_Q.J..~.~L is n~co1rn1er'.. 2d for staffing this. subprogram.
$ (1'11)
( ~1(1,~·)
Technical Serv·ices -$1_,000 is reconnended for "'epair t1nd liltJintenance of the: rlt1i1 inc1 riachinc~ po:;tcigc sca:2, and
pnew.iat ic tube systeriJ-:-·--·--· ·
Equipment Purchas0 & Rent·· ~J_OQ. is recommended for rent~' of man machine lil('.ter.
Ge'leral Expense -_f.9~.i.Q.00 is reco1:1nended for postage cos.ts.
~-----~--------·~-,_.-1980-81 ANNUAL BUDGET--.. ,.....,, .. ___ _, -------------
119
• • •
~ • • "• '.. ', I ' ' • • ' • • I ~ • ...
• • •
__,,,_ ............. =~~""~,..,.... ....... ......., ...... IOl"'\ .. t ... :.M.,· ................ ,.~.,_·.r·-; .... , .... ~,v· .~ ... ,J;:.,·.i;w,;·•· :: ...... -~-3.»clTY OF PALO ALT0·· ... ,,~.,"";_.~lii.~.·"1f""'\·)'liia.~·,.. .... "'t,:~·.~· 1''"'"•~ ...... ,.-i.
Er;1pl oyee Bencfi ts
f1drninistratiot1 & General
Pu re has in g
Stores & Delivery
Reproduction SE~rvice.)
Mail in~J Services
HlTl\L EXPEND ITU!ff S
fXf1lNDITU/ffS BY Of3.JLCT
Emp 1 oycc Services
Professional Services
Technical Services
Supplies
Cqui pment Fur1.i\"se £< Rent
Genera 1 Ex pen so
TOTAL EXPENDITURES
Services fro1,1 Other Depart;11cnts
TOT/\L COSTS
FINANCING
Depart111ent Heve11ue
Servict;s to Other Depart111ents
General Revenue
TO'f AL COSTS
BUDGET f\ND f<!SO\JRCF. W\NAGU.ff.NT Df Pf\fnMf:N'r
{1 c t ii (11
l 9 I i.l-· J 9 ·-··
1 ·? 91, sm;
?3 ,0'.1 l
tl2 '310
3r;, 40i
101 , 3(lD
"I ., • < -') _1q!.1 !.~'-u! ..
4 ~/) ';><)"/
260,0/S
2HO
19 '334
32,933
30,531)
lJ.?_,_1}_?.
455,291
-~? ,5~_l
544,822
r· . , ~· 'JI .)
4251297
ll~_._'.i_?Q
$544,822
ru~~CH/\SlNG f\N[) RLPRODUCf ION DIVISION
$
Adopted
1979-80 -· --~ -----'
69, 1 El
?:) j 790
69,~)?/
11S,3!3
-i 3 , fiO 7
_!('./!.l.~1_
390,593
233,396 soo
18, 185
2J, T 75
10,700
-~.Q_Q.L~.11.
390 1 093
_9-? ,6 L~
483 .• 209
2 ~ 500
417 ! 549 __ 6J~_l 60.
$483,209
Changes
To Date
---~ ------·
$ 7' 3(/,
1 .2%
S,4/9
s '13()
2, rn
7% --·--------
$2') /C? (. ~ ~
?.2, 792
22,792
.IT.,2QJ
$22, 792
/\djus1ed
1919-BU ·········
$ . /(i '4fli1
21 ,OBCi
J'J j 106
S0,<"~43
76,334
J.07_/13/
413,3B5
?~1Ci • l 88
500 rn, ms
27, l 7S
10' 700
_10_9Lf~.~.
413' 385
.... 2?.12-1.~
506. no 1
2~500
417~549
-~'.i ,9_?.?_
$E:·06 '001
Pro ;10 sed
l 9-~-~C1'--Si
s n ,on
30, 10il
7'.),~>00
4J,3Sl
81 , ~i I 1
HJ? ,(If 1 --·--. ..........
416tn~J
26J,g51
500
16,140
26 9/5
:. '00
-~~.)-~[!_;~
505,753
l , 100
452' 700
_§.l_,9_)3
$50$9 753
! I"if:r"'C·,."'. ~f1 i··t'r'fCPt
('.)C(T('d::,,,\ Ch,,··:;(' ---r • ~.'. , -
3,0??
7,633
(? ,01E,}
( 2()0)
( 1 '300 }
_L __ (;Si~)_
3,468
1~_,_~)_6_)
( ?4 P.)
( 1 ,400)
35,lSl
{~_,}_~:i)_
$ ( :i40) \ i;. ~ j
11 ') I I••
" ..
(1(1,1} c. ()
.L .. _.!~_)
3. (:
( l L?)
( • 7)
{ 1 . .,, •) \ !'. • {. J
.ti
.8
~Ql
.1)
( ~,. ('\' '.J (i •\I}
8.4
39.6
(.J)1.
~-----------, .... ---......... ·--·-· 1980·81 ANNUAL BUDGET-----·-·.._ .................... ----·---------"" 120
..,.;ff == ~-.c....,... 1...-..e>.T"':".t··~,...,.:mwa. CflV OF PALO ALTO---... --.,_,_,,,,, .... ,,. .... )..~'-"J'.".n-' !,' T illlQtl)ol;U w'
BUDGET AND RESOURCE MANAGEMENT DE.PARTMENT
PURCflt'\S ING AND REPRODUCTION DIV l.S ION
!\ctua1 Adopted Changes Adjusted Proposed Increase
AUTllOI~ I ZED P~.S IT IONS 19/8-79 1979-80 To Oat e 19/'9-80 l 9B0··81 iO\'Cl'Cdsr) ·-· ------·---·--··~~-... -""'""' ____________ . _____ ..._,..._._ -··--·--·--· ··-··· ~---------·· --. -·--····--······-· -·--·-···-··--------· .. L ..... ------····'-
Di r·ector, Purchas i n9 and
Reproduction Services L l. l. . i •
Supe rv is i n9 Ruy er 1. l. 1. 1.
Buyer /C 1 erk L l . l. 1.
Pu re has i n ~J Technician 1 • 1.
General C1erk A 1. l. L ( l. )
Genera ·1 Cl erk B J • l. 1. l.
Chief Storekeeper l . 1. L I •
Storekeeper l. 1. 1. l.
Assistant Storekeeper 1. 1. L 1.
Supervisor~ Mai 1 ·; ng & Reproduc ·ion 1 ' . Mail Clerk 'I. 1. 1 • 1.
Offset Duµl icating Machine Operator 3. ') '} 2. (_. (.. I Offset Dupl icatinv Mach·ine Ope)·a.tor -
Lead I • l . l
I • -----·-·-·-----· ...
TOTAL REGULA!< POSITIONS 13. 12. 12. l 2.
TEMPOl<ARY !1ND OVERTIME
---~-----------·--
Temporary • ~, 7 • 75 2~ . :;, l. 1.5 .5
Overtime • 16 • 13 • 13 .09 L.o4)
~--·---
___ ._.._ -·---·--
TOTAL TlMflQRMH & OVERTIME • 73 .88 • 25 l. 13 l.59 • 46
TOTAL PERSON Yr:ARS 13. 7J 12.88 .25 13.13 13. 59 .46
...._ ____ ..._.._.__. __ .,_,.,._,_... __ _... ____ M __ .._.,1980-81ANNUALIUDGET--..-..-.-..----....__------------------""
121 • • •
• • • -·---·--_,, ... " ·-···, " -·---~=·l~::::O:f~C:A:~A::::~=~::···--·-··-., .... --·-. ·~"'
L!ip I oyee [~r:ne fits
f\d1c1inistration ~' Gi:·ncrc;l
P11rchasi119
Del herinu -ln City
Stores & Oe1 ivery
r~epnx1 uct ion
~'la i l in g
TOTJ\l Pl:RSON YU\f~S
[Mf-'LOYLL: srnv rcrs
PUf<Cll1~SING AND fffPHODUCTTON DJVTSION I
Ac tuil l
19/fl--/9 --··-··· --·--.
l. 92
.61
4. ?l
.45
2.30
3. ?if
.94
13. /3
$?MJ, O/'.)
$ 18,942
f\d opt cd
19/9---80 ----· ·--~· -
l. 99
• 74
4. l?
2066
?.53
• 811
l?.8il
$!33,3%
$ 18,121
Ch<1 n ~J(~c,
To Date
.25
$?2,/9?_
$ 1 '391
Adj ustrcl
19/l) .. go
··-· .. ____ ,, ____
1"99
• 74
4. 12
?. '66
2.1n
• ll4
13. u
$?:>6, 1138
$ ·19, 512
Pro posed
19[)(). s:
1 • 99
.HO
t!.13
? 0 54
3o30
.83
'2' 59
$?63'8~)1
$ 19,415
( ·1 •) \ . • r r. I
• 52
{.Pl} _\. _______ -·-
$/,663
$ ( 97)
J
~----------· ...... --........ •1980·81 .. 1NNUAL BUDGET-.... ...----.. ·""'···-----------,,,_,.
122
• • , • ~ , • • : ,.. .. • • • ~· ' •• • : • -• ' ... .. • • • • ' ' >, i. ~ ' '
__ .... _.,.,_, ___ CITY OF PALO .ALTO-"'"' ... _,_,,..___..,_, __ .. """"_
BUDGET ANO RESOURCE MJ\NAGEMENT DEPARTMENT
REAL ESTATE DIVISION
1980-81 PROGRAM J\ND SERVICE lfVU .. -fxpt'nciitures of $50,/13 ~re r~~~o11rnended for the 1980-Ul fisca'I _year. This is ·a~-d-cc!~-.~~1-se-'f(f,"l.Hi"Yf r-a:1 flie -c-u r~r:ent year. The na tu t'E:'--of the Rea 1 Estate Division work load is pr i 111ari1 y p1°operty
Ll~n;1~ement (leasing~ sale of property, ·identification of surplus/marginally used property) and foasibility
studies. Clerical support foi' the Division of Real Estate is provide<:! by the Budget and Resource Analysis
Oi vision.
ADMINISTRATION AND GENERAL SUHPROGRAM
PUPPOS[/GO.A.L -To provide adm"inistra.t.ive and support services n~1atf~l to real estate transactions and studies
re.qufi..:e·(l"by-the Council or City depart1ne11ts.
DESCRIPTION -The l\d111inistrat.ion and General subprogram rrov·idcs and/or coon! lno.te.s professional real e:.;tate ·se!·v-rct.~s---required for City progra111s. Ser·1ice~. rirovided ·include real estate vd1uation, econom"ic/feasibi1ity
studies, acquisition of propN-t.Y mined by others for City use, identification and d·ispcisition of surplus City
~)ropert.y, ;rnd dent i fi ca ti on of ma rg i na lly used City·· 01·mc:." .. i prop'~rty, 1~ccomp 1 i shrnent s ·; n 1979-BO inc 1 ude such
projects as tnc acquisition of surplus schoo1 sites~ ne9otiations re~Jilrd:r.g the lease of the Veteran's P-uildin~1.
Downt01-n: Park North. and the provision of' st..:tff support to other C:epart111e11ts. In addition to these major
project~,, the div·ision has cont.inuccl to handle e<1~;e1ncnt and p('rrnit requests and negotiat"ion of nevi and amended
leases.
1.~.?_!_L~2 is reco11:rnended for the 1980-8'1 fisca1 year. This is a dC"crease $(701) from the current year. Activities
in 1980-81 1-1il1 see the conclusion of large projects such as f"inal conveyance of the fonner Colorado Switchin9
Station, finalization of sublease for Veteran's Build·inu restoration~ and ne9otic:1tion for sale/lease of atr rights
over Parking Lot Q. Addition<:'llly, the relocdtion Manual will be updated.
--------------.,_,-,.=. --1980~81 ANNUAL BUDGET ............ ____ , _,_,,, .. ·-·--" -.. ·-..--------.... -· -·--"'-, ..... .-.,,.,.,
123 • • •
' ~ ~" ~ • • '• ' • : ' • :"' ._ '• '' •' ._ •,' • : • • -I • •• • •' ' "' • ' • -
• • •
BUflGU AND RESOURCf: M1\N/\GEMENT DLPARTM[!'ff
REAL ESH\Tt DIVISION
C'!'.,JL er 1 vr. s
1. To pn.>Vlllf~ n~qucst(~d Real f:sL1te servicc~s so that established deadlines for the requf~sted s('rv'iccs are met 90%
of the tin~'.
2. fo idcnt"ify unpr(hiuctivc or ~narsinally productive City-.J~mcd prnprrty ar:d recorrnnend .:dterniltives 1,0 improve
p f'Od UC ti Vi ty.
3. To convey rights in City properLy no lon~ier needed by C"ity (easerrwrt::-;t surplus property, etc.) '11it:hin six
r1onths of the r";(JM bein:_1 declared surplus or 1·tithin six iTIOnths c 1· rr!qucst for vr.H.:ation of easer:10nt wh·ilE~
~nsJrin~: a) t!1e City':; rights are prot.C'cted; b) potential City use~; are not adversely aftect.ed; and
c::) n'ver11.1es fra:1 sales of SLH'plus property are 111ax1mized.
4, fo ad1.1i.·i!s;ter leasr.s so that any riefault is cureci prior to requiring U1ilt a Not·.ce of Defcrnlt he S\:nt to a
City tenar.t or a Notic0 of Default received fro.n c, City lessor.
S. To provide f~eal Estate services in a 1rianner that keep~, <1udit findin~1s of non-complirnKe to a frequency of 1ess
th .. in one ii' ten projects and that these find·ings be limited to procedural items only (no monetary loss to
City).
6. To update the City's Rel neat ion Manual to conforPl to State and ..-ederal guidelines •
..._-----------------1980·81 ANNUAL BUDGET-----····,., .. ·----------...--
124
BUDGfT AND RESOURCE ~V\NAGEMl.:NT DEPARTMENT
,<\DMW!STR1~1IO!i i\W.l GUH:.RM.
Pf Rf~01~~··~.;Nct f<E;\SUf~L S
ti~;1,'ht' of ·JCq~iisitiC!TIS
Nvihl'r' of lcdSt'S 1H:9c1ti0lt'd
Nur:bcr of u1q1r0Juctive City 1.i_1rce1s
idcnt i fied
fhi-:h('1· of sur}>!us City i'at·cels so1d
Nuril1r•r of occupants rel ocJtcd
H11.i1Lcr· of eco11ur1ic/feasihil ity studies
Nu:1bcT of ease11cnt::. a.cqu1red/conveyed/
,,racated
Nu1i1bc-1· of per~,ii ts cicqui red/conveyed
NuLilH."r of I e,"!scs adr.:i n i stercd
% of tine service:~ n.:quc'~>ted hy
Cot.ncil or other City departi;a::nts
t1c·l i ,1f.:red 1·1it.hin requestor' s de21dl ine
'.{, of t imc surp1 us prnpert ies or easement
v?.cations accomp1ishe<i Hithin six months
% of ti1;1e audit. of Jctivities discloses
non-co11pl i,rnce vlith appl H~{1hle laws or
reyulatior1s
% of Ui.ie Reo1 Estate Division recomrnenda
t ions reg a.rd i 119 urqwoduct i vc and r.wr-
~ i n~i lly µroctuctive proµerty ore put·sued
% of sales µrice of surplus property over
es-timdte<l or apprai$ed valu£.' of parcels
% of leases ad111inistered \l'ithout requiring
r.ol'ice of defduH
REAL ESTATE DIVISION
Actua1
1976--77
Act ua 1
1977--78
Actual
197{\. 79
0
5
0
6
14
7
31
100%
NA
30%
H10%
Target
1979-[)0
(
5
2
2
') {,
!O
10
5
34
90%
90%
10%
503
20%
953
Tu get
19go-s1
3
5
?.
2
0
10
10
7
35
90%
903
5%
50%
20%
95%
SU~V1CL u:vu. CHANGE-.~ decrease $(/01) is recorrrnended for 1980 .. 81. No si9nificant changes in service level art:' pr~6~-losed-, ----th"e--sh-ift-·in the nature of ~'t'ork petformed, from acquisitions to property manageinerit projects) will
continue •
. ,.-...-, .. .., .......... _ .. _,... ___ ,, ___ ,_ ...,..,,. ___ , -·-.. -='-1980-81 A~NUAL BUDGET------"'_' __________ _.. ...
125 • • •
• •
BUDGF f flJiD RLSOURC!. MANAGLML NT [k P.t\RTMENT
Enp"l oyN~ Sen.r i c.e~
Profo',siona1 ~er·r'ice\
Technical Ser'v·icc'S
Supp 1 i l~s
Gerier(>l fxpc:ns(:
EXPENDITUR~ ANALYSIS
~~UIL E~T/\ff OIVlSION
fie 1• \] ,11 Adj us tcd
i'.!7D--/9 1979-80 ...... --~. --·-·---··-.. --.~--·
~?S,821 $2?s476
12,i'Sl :nJ 4~i0
431 490
,__,, ?__,_J_~E~ --· _2,_?_?_~
$29,293 $38,853
h1plo_yL:e sc~·viccs -~~?1~_4}_6 is recouflcndecl fo1' staffing this subprogra111.
Pm posed
1980-81 -----·--· ... ·--~-. ~
$27,416
7,,000
450
490
___ ?_~}}§
$38,152
•
Increase
(fl0crease)
-1.-·-·-----··· --··-···----'-
$ 5 ~000
{5~751 )
so
~.-... -.. -~ ..... --·----
$ I 70·1 ) ~
Professional .Services -$7,000 is rec-:iiirnended to prov·ide for outside services in the~ areas of appraisal5 .•
relocation assistan((~. tTt1·e·-·:.fr,arches, and reports.
Tech11ic<il Service~ -$450 is reco1;~.1ended for advf~rtising and publ ishfog costs associated i,-1ith sales of surplus
property and 'n''iU1 lcasC~g· activities.
Supplies -$490 is reco1,1:1ended tu provide general office operating supplies anr! technical resource books and
r\vbl lea: ions:·~··
General [xpense -$L,736 is recrn1r.1rnded to provide the following: $1 1 786 in insurance costs; $550 for membership
in profe~; s ion al ,1sso(--{a'f ions; and $400 to an ow for staff attendance at profess i ona·1 real estate conferences and
meeting: .•
'------------------------------1980-81ANNUALIUDG!T--·---T__.,_... ________________ ._. ____ _...~
J.26
•
. l\UTHOf< 1 ZED PUSI 1 l Ot1:S
TOTAL RE G~ii.N~ PUS l!' lCHiS
TEMPORARY AND OVERllM~
Te1ilpOrdry
TOTAL TEMPOIU\RY ;ovun I Mt'
TOTAL PERSON YEARS
ALL_OCAIJ.Q~~ .~J_J~J_B)E~Q~g_AM
Employee Benefits
Administration & General
TOTAL PlRSON YEARS
EMPLOYEE SERVICES
l.
J 'j .
• 16
,,~~4
. --
1.
$24. 732
$34, 732
•
i\d11; •'. l'i!
] ~p(). 00
' ! •
·r r'
• 113
.887
-··---~···-·-
1.
$?.9 Jl80
$29,880
Cha n~;es
! o Oiltt>
$5~566
$5,566
Adj •.IS t ed
191 'J .. so
1.
1.
l.
~ 113
8" 7 • O,• __ " ___ .... ~ ..
L
$35,446
$35,446
Proposed
19HO--(:;
i •
l.
.56
.56
1. 56
• 139
'1.421
-~-··-·--·
1. 56
$4fl 0"1 ....., , ,.) I
$25,665
•
Increase
.m~~-~ .. r0~~-~ .
.56 ------·-·-
.56
• 56
.026
.534 --·--
• 56
$4.591
$(9J8l)
........ ___ ----· .. -.----------..... -1980-21 ANNUAL BUDG~'f-"""'"'"'--·· ·-,,. ··"'----------
128
. fll . ; . . :
...... :Im' ____ _.. ___________ CITY Of PALO ALTO•••••..._,,_., __ ..... ,_,~----·_.-..... _...------
BUDGE r ANO ((£SOURCE AANAGEMENT Of PAR TM ENT
BUILD INC MA I NTENMKl DIV 1S !ON
1980-81 PROGRAM AND SERVICE U:V[L -ExpendHures of $/40,631 art:! ro2c<1r.nnnded for the 1980-81 fiscal year. This is a
decre-a~c;elfff~458)-7raii·-·11i"i~--c-u-;,·;:e-nt year. Th2 dPcr·e·a-·s-e--rs-caused hy the tr\1nsfer of one rosition from Buildin9
Maintenance to Equipr~1cnt n-dntcnance 11s a result cf studies an(1lyzing building servicP 1·mr~1oad schedu1ing and
equi~~nent fl1dintenance needs. The Division Hill continue t.o provide h;1·;·.1c bui1d11:g maintenonce s~~rvices. The
1-1orkload schcdulin!] 0na1ysis hus enabled the Division to rct1irn tc a (Jdi'i/ clednin9 schedule for the Civi::: Center,
rep"la.cing the Proposition 13 induced ever.v·-other-cia.Y cle,·rnin9 schr:du1c. Cortinue<l c1:iphasi~; ¥ii11 be placed on
monitoring energy cons'Jmption at. City facilities.
_D_~_?S'._R)_P.I~ .. Q_~ -The .t\dminisLr.:>t"ion .Jnd G-cncrdl suhprogrJr,1 direct•:; a co1:1prehensive prevl:11i:-ive rnaintenar:ct~ and repair
program rncludin~J janitorial services, security> JTid loss control .:ict·ivitie::. Major accor1p·1isl-u:1ents for the .1979-80
fiscal year ii1c1udc: construction of rw1t' fu€·1 st.Ol'iiCp."' fi1c~1itiPs at the Golf Cour5e1 eh1 ctr\cal circuit renovation <lt
the Ch1ldren•s and Co1rrnunity Theatersi rc1oun.ion of cffic0~; at Uw Ci'lic Cr~nv:r, and cornplianc:e with federal
regulations resu1Ung ·in the fo"!lowin9 rn1~rgy savings: Civic Center electricdl usane dO\·m 10% und ga~ 80% from the
first s'ix rnonths of 1978-79.
$31,119 is recommended for the 1980""81 fisca1 }'t!(w. This is an increase of $1,431 0.;.~r the current year. Projected
activffies for 1980-81 include: replacement of deteriorated toilet partitloris in park restrooms, engineering studies
of all roof structures to determine future mair1tenance needs, and replac~'ment of fuel pumps at the Municipal Service
Center.
OBJECTIVES
1. To maintain a zero ,Jcc·ident rate caused by bu-ilding deficiencies.
2. To obtain an additional 10% redui:tion in electrical and gas cor1surPption at the Civic Center.
3. To reduce gasoline consumption cf assigned vehicles by 10%.
~---------------1980-81 ANNUAL IUDGE1'---.. ,...., -.---..···~-··---_,,,------~
129 • • •
•
ADMINISTRATION AND G[NlRAl
PrnFOi~MJ\NCl MU\suru:s
Number of City faci1 ities 1111iintairied
Civic Center;
Elect r ·;cal con su:;1pt ion-( K\l!l)
% increase/decrease
Gels consuc1pt ion ·· ( TherL:s)
% incrcase/decr2:-i.se
Gasoline consu1~1ption-(Ga11ons)
% increase/decrease
Nunibt:r of ,~ccide:'nls caused liy bui!din:.J
de fi c i enc i es
•1\CLUi!l
l~)fo-J/
40
3,?9:~ .• 391
S6,091
-3()'! s 'l"F)3
~-·; l '~·~
,, u
* i~79-·BO targets changed to reflect. 1i1ost recent d0ta.
•
/\ct~:,:~-~ :\c: u f,.·~ l
1 <i .r / •. ,,, Jn/~:; .. ·1(1 ,·.
cf 1 'n
3 ' 31 ~~ , l .h 31 0?0 ,1HD
~ r· /•
(• ·. "' -~ : ;_,
il 1, Cl?{, tl 3 , 61 (;
-J 1i ~. -9'!
~) ' ·1r\n 5, HS
-11) 1 -I 1 c I ..
{I p ) '.°
•
l (i j ~· ~ ' :i. ~ f dl'~iC't ~, '. '.
}<))l) .. ::lCJ J(rno~rn
·····-··· ---·-·
41 41
? , <),11 () '(I 2,so,n3 ' . ::;~. -10%
~· 1 > tVi?'* 37,343
-~;~:I: -!0%
4,Fl?i1* 4~390
r<>· -.) / -· 10%
f) 0
SERVICE LEVEL. CHANCiF. -An ·increase of $1,43.l is rccoi;~:;f:ndcd for 19go-n1. A continuation of thr• current service Tev-erT$··-r}·0·0JecTecf-ror 19so-s1.
________ ..... ____ .. U" •r.:. ---1980·81 ANNUAL BUDGET-----------------~--
130
~--------..,._--------CITY OF PALO AlTO---------·-----'P-F -·-· ---
ADMINISTRATION AND GENERAL
EXPENDITURE SUMMARY
Employee Services
Technical Services
Suppl fos
Genera 1 Expense
Tota 1 Expend iture,s
EXPENDITURE ANALYSIS
BUDGET /;,ND RESOURCE MANAGEMENT OEPARTMf.liT
BUILDING Ml1IrHEHANCE DIVISfON
Actua 1 Adjusted Proposed
1978-79 1979-80 1980-81 -·--·----· ····--··-.. , ..... ,__ .. ··-·-------·--·---~
$27,069 $24,708 s·)6 ·rnq t... ·s. .... ..,I
86 300 300
154 200 200
-·-.-~_(10, -~ ~_,48Q_ _ __ 4_1!3_0_
$" 1 r·39 3 k ~ .)~ $29,688 $31,119
Employee Services -l~~~t18-g. is recomrn~:nded for staffing this subp;·ogra11.
Increase
U:h~c: reo s e) ---· -.,. ---------
$ 1 ?-6H1
-----_L~!?_l1l
~-.j: 1,431
TeclH1'ical Services·· $3_Q.Q_ is recolirnended to provide for special~zed tr,:iinin9 of division pe·1"sonnel.
Supplies -j200 is reconinended for the purchase of general office and stationery supplies.
Genera 1 Expense -$4-~f-~. is recommonded for i nsu ranee costs.
REPAIR AND CONSTRUCTION SUBPROGRAM
PURPOSE/GOAL -To minimize downtime of facility components,, extend the useful Hfe of an facilities, and provide ·a cl ean-;f)'feasant and safe environment f0r employees and pub 1 ic.
_OES_CRjj.:J:.!..Q!i -The Repdir and Construction subprogram is responsible for the maintenance and repairs of 41 CHy
facilities. Services inclu1'1e plumbingt air conditioningt heat1ng, ventilation, electrical, catpentry. and
painting. Accomplishments during the 1979--80 fiscal year include the repainting of park fac\lities, rcorganizdtion
of preventive ma'!ntena.nce routes, office alterations at the Civic Center to accomodate the reloc.,,tion of sever<!l
derart-,i:ients~ painting the interior of fire Station #3 and exterior of Fire Station Ht and renovation of the
euthdnasia room at thE /\n'inwl Placement Center.
''-.,,_ ...... -·--· -1980·81 ANNUAL BUDGET-----·-.. ·----------.-
• • • 131
. ~ . ' '.. .. . . ... . ~-: . . ~ .. '. . -. . . ' . ' .
• • •
RUDGL r MID fff SOURC[ MAN/\GUff N7 DE Pf\H 1 MUIT
BU!l.nJNG MAINllNANCE 01VISION
$294,016 is recommended for the 19n0-81 fiscal .Year. This is a ctecn:d~-r' $(rl,9l/) fr\1;•! 1iH' c1;rrp·.' yc':1·. "·,1~icc1.('d
·a·c-ffvTfTes for next year include installation of a dust collector systni in the CdrprJ1try shu;', r1:·n·:"/•1' ',11•· u-r
electrical circuits at Childn:n's <1rid Co1m1unity Theaters, renovation of Baylands Naturr \·,\iH, (11: .. i unit'nu'.~_ion rif
on-goinsj traininu act"ivHies.
OBJECT IVES
l. To improve cornforC conven1ence:j (~ffectiveness and safety of City facilities.
2. To provide training opportunities throw1h a forual apprenlicesh~p pro~riJr;1 l'lhich 1·/ili resuH in a journey
pcrson facil Hies ml•c:hanic.
3. To have zero dccidents caused by ir11proper'ly 111aintained pLw~wound equip1:1rnt and huildir<)S·
4. To hold 111onthly safoty meet'irrys 11lith employees with a target of zero lost tiiile accidents.
5. To increJse er:iployee skill levels by providing 500 person hours of building tradE's training"
REPAIR l\ND CONSTRUCTION Actual Actual /\clua l Target Target
PERFORMANCE MEASURES 1976-77 1977-78 197H-79 1979-80 1980-Rl
---,...--·--~-----.,__..... •.. ---·--·-·~---~·-----·· ---··----,· ---··------~--~ -·--------------·--
Number of City f ac i1 it i es maintained 40 41 41 41 41
Square feet of City facilities main-
ta·ined 472,508 483~008 483,008 4W>,227"' 485,?27
Averaqe cost/ square foot of main-
taining ~ i t,y facilities $. 19 $.18 $.16 $.?O $.20
Nu1:1ber of training hours 478 500 500
*1979·80 target changed to reflect expanded Golf Course fac i1 ity.
SERVlCL LEVEL CHANGE - A decrease $(8~912) is recornnende('. for 1980-81. This decrease result·:.; fran reduced
-c&ii))"l'if.'er/progra1ru1iifi(j and te111porar,y salaries costs. A continuation of the servicE~ level providerl in 1919-80 i<;
projected for 1980-81 •
. ...._ _________________ ..... ~,·-~--------·~u-·---u-•1980-81ANNUALBUDGET ....... -------------------------------
132
-........ --.. ---C1TY OF P.·••,o AL•o-_,...,_" --.,~, ... ,,......,,.., ___ ,.._ ... _.,,.,_.,, __ ..,...... ________ rA-~ •..• .,.m I ~· ,&
I3UDGET AND RFSOURCE MANAGEMENT DEPARTMENT
REPAIR AND CONSTRUCTION
EXPENDITURE SUMMARY
-·--~--~---.,-------~ ........ -.............. -----
Employee Services
Professional Services
Technical Services
~;upplies
Materials
Equ) pr.1ent Purchase & Pent
Total Expendit11res
EXPENDITURE ANALYSIS
BUILDING MAINTENANCE DIVISION
Actual Adjusted
1978-79 1979-80 --··-~-------------· ..
$161,474 $169,377
179
34 ,069 73,001
624 2,000
53,886 58,300
_}_~-~?.~. 250 -----·----·-~·
$253,40') $302~928
Emp1o_yee Serv·ice:; --~~6-~.~4)_8. is recommended for staffing th·is suhprogram.
Proposed
igsi.i-m -----_.,...,.. .. ~·-----,
$165 ,.'ll B
61, 402
2,000
64,946
250 -~---·-·--·---
$294~016
l r.c n?,1 ~;e
.U~ec :·(~a~e_)_
S(3;9~i9)
(., ,,ro\ l ·' > ,_. ~ •. i
f_i I (i46
${8,q12)
Technic,1l Services -10_1~-q~ is rccor:~~1ended to provide the following: $6J402 for co1;;puter programning of the
Building Maintenance Managt:111ent Reporting System; $13,600 for elevator maintencnce; .:rncl $37JJOO for maintena:nce
repair work such as fencing) pumps, large window glass, sheet meta·!, \r~elding, a1r balancing. calibration of
electron·ic and pneumatic controls, chem'i<.a1 treatment of cooling to1·1ers, 21nd repairs to r~frigerant chiller system;
and $4,400 for Fire Station interior maintenance.
Supplies ·· 1.?_J)_Q_q_ is recom111ended for the purchase of minor tool replacement and repairs.
Materials -$64,946 is recorm1ended to purchase building materia1s and hardware .such as paint and luPil"'ier; arid
electrical, pTwiil1Trlg, and lighting fixtures.
Equipment Purchase and Rent -_$250_ is reco1nmer.d2d for the rental of specialized tools and equipment.
'---------------.. 1980·&1 ANNUAL BUDGET-..... _. ... _,.,,..., ___ .'"""" ___ _._ ____ _.__.
• • • 133
• • • ..,.,......_.,,.,..,,_"., .. __ .,_ .. ~ Ci1'Y OF PAlO Al.TO_.........""""'.-.. -.... ,, ... ....,._." .. ",,. •. ,. ______ .... -..,, ........ · ... , ~· _..,._ .. · • .... ~ ·~ .,
BUDGET AND RESOURCE MAN/\GEMrNT DEPAHTMENT
BUILDING MAINH:NJ\NC[ DIVISION
M/\INITNJ\NC[ /\ND OflFRAllONS SLHWROGRAM
J~VJ3}~9-~L./9-9.f·.~-·-To provide ch:an, sunit.ary) and orderly facilities fol' ::<>e by City ei~1p1o,;•c:cs and the public.
DESCIHPTlUN -The fvlaintenance c1nd Op(•rations subprogra1:1 is responsible for tlw clean"ing of City facil itics.
Sf).(i.cTfTc .. a.Etiv·it·ies include floor :nainlenance (btiffing, 1~1opping, scrubbings waxin9 1 veicuunling), office clt•ar1:nc_;,
restroom cleani119 and set·vicin~J, papei· and tras)1 co1lccL"ion, 1ncl :.:e:curHy and rnonitoriri~J evenin~l 111e1..,tings at th.•
Civic: Center. Nineteen facilities are cleaned Mondays th:--:iugli Friria,ys, In addition, \·1cekr11d and holiddy c1~'a1;in~
is provided for parks~ AU:letic. Cent.er and Golf Course reslroo1:is, plus pqrtions of th(: police trnd Con11riunic-:ili1)n~
areas ·in the Civic Center. Accomp1 ishrnents durin~i the current year inc·ludt: a deta'ilcd analysis of the personnel
co111p'iement. vs. i..1ork ussi9111ne1ils. This analysis ha~; resultc·d in a more efficient method cf schcdulin9 cle{1nir19 1-.iur;:
louds, i11crea~~in9 tl1(' service levr.1 to a pre-Proposition 13 daily cl<•,1n1n~ or the Civic Center, Sim1.1Haneo·.1sly,
ti1e v;ork re·-schcduli11g allo~1ed a reducLion of on(• position 1 1~hicl1 was transferr·c•d t~) the Lqtrip!:if!nt Maintenance
Division.
$250,563 is recommended for the 1980--81 fiscal year. This i~: <Jn increase of $1,557 over thr. current ye<lr.
ProSeC"ted activities for the 1980-81 fiscal year include the implernentation of .:i work order system devr?lapf).1 in the
1979-80 analysis project f'lhich wi11 prc1-plan all cleaning tasks ford 12 monlh period.
OBJECTIVES
1. To ensure zero complaints from employees and the public regarding cleanliness of restrooms and genera1 building
interiors.
2. Revie\'f priority work schedules for all facilities to assure highest priority tasks are completed routine1y,
regardless of staffing and in the absence of the supervisor or leadpersons •
......... -----·~·--·-·---=--..-,.-.-... ,' ·~··---.·--------1980-81 ANNUAL BUD~~T--.. -----nnr-.--.-·tt•'.! ____________ _... ...
134
BUDGET ANO RESOURCE MAN/\GEMENT DCPARTMENT
BUILDING MAINTENANCE DIVISJON
MA INTFNANCE ANn OPLRATIONS Act ua 1 Actual Actu.:il T i11"get Target
p ER rnrH'i'\l·lCE MU\SURLS 1976-n 1977 ... rn 1978·-19 19/9-g(l iggQ-81 -------~ .. ~---··--~,--.--.. ·--.···•<' ..... ·--·-·· ·--· -·---· ·-··· ·----··· ,._ __ -·----·-·-· ... ·-........... --···---_,. ____ ,, . .,., ......... __
Number of facilities 111aint.ained 19 19 19 19"' 19
Square feet of City facilities
maintained 1-JO, Bl? 19?.,?02 192,20?. .192,?0?* 192,202
Cost µer square foot cleaned $ • 007 $ 900B $ .009 $ .000 ( .010 ~· Square feet cl eancn per pe1·s0n day 11 , 84 3 l?,566 11 t 63 7 l?. 5tXJ lS,000
Number of COi;·1p l di nt.s. received
regard ins c ·1 ea n l in es s N//\ 6 J.S 0 0
* 1979-80 tar9els chan~ied to n:flect th<1t the Mitchell Park Conmunity Center was not c'losed as anticipated.
SEl~VICr LEVEL CHANGE -An incte<Jse of $1,557 ·is reconrri.encled for 198Q ... ni. This ·inrrer.1sr· reflects the inci·eased cost
·of ·c-onfr'.:lcT~r-C:T1EanTn~J services. The ~1ork schf~dule analysis v1hid1 1·ias accon1pl ished this year will enable the
service levels for City-·rnaintained facilities to return to a d!'lily cleaning ~;.:hedule, despite the transfer of one
position to Equipment Maintenance.
...._._,,, _ _..... ____ ,_ __ ....,., ____ 1980-81 ANNUAL IUDGEi.,.··--
, ____ ,__ ______ _... ____________ ~
135 • • •
• •
BUDGET AND RESOURCF: MAt1U\CiEM[NT DU>l\fnMr:NT
~< .. \ l.'J"; :_ NJ\NCL Mm OPUU\ lI v::,
u:n::-mnuf~L ~.UrE'~M~Y
[r:1ployce Ser1ices
h'chnical SPrv·1crs
Supp 1 ll'S
Lqu i ;11:enL Purchase f< l~ent
Tvtal Exµencl ltures
f:.Xf>UWl fUHF AN!\LYSIS
BUil.OING MAINlENANCE OJVISION
Actl1a1 J\uj 1E, Lt'd
19/8-/9 19/t) ... [}(l
., -· w--··-· ••• -..-. -
$219,25? $?0~) 'JC)7
19,197 l'),CJf)l)
19,·193 l/,0~0
600 -----· ---· ··--~------·-. -. -· .. -.
~?' J Of! 1 c ,) , J ( ... $?~ 9 ·' 00(,i
U1p1oyc:e Ser·vices -· ~l.2G_,_97g_ is rec()1,:1wnded for staffin~ this suhpro~rilr:1.
Proposed
1980--31
$1%,978
35,000 rn, sns
...... ·------·--·-·-
pso, 563
•
Incre<isr.
'Decrease') .. L----·-·-· ····-·---'-
$(8,1119)
9,0tll
1 , 5JS
(600\ ---···· -····· ····-···L
s 1 '5~) 7
lcchnical Services -· $35,000 ;::, r·cc~)1.r.1ended to provHie the fo"llo1"1in~J: $13,000 for unifcrnied ~.ecurity at the
Municipal Service Cente-r-;·-·-a-i1.d r.2?,000 for contrac:tintJ S(~rvice'.:> for facilHici:; r:1aintcnanc1:' at Mitche"l1 Park
Coi;~;iunily Center and I. ibrnry and at the ~later-QtJa! Hy-Control Pl ant.
Suµpl ies -$18,585 is n:co1;11;1t=~nded for the purchase of janitorial supplies such as cleRning so'rvents, paper
products' soaps_:_,_and waxes.
-------·.-.,,,,_ .. ,~-----·--'"· 1980·81 ANNUAL BUDGET------···----... ·----.,,_ _____ __.
136
. • : . . ' • -·, - . ~ . :··.. ~ ~ '~ .. • ... : $' :: ... :· .IJ
-----CITY OF PALO ALTO--"-·-·-"''"""'"_,_...._.,. ______ __._,.-.
-NOTES -
------------------------------1980·81ANNUALBUDGET---------·---~....-.-~---~--------------~
• • • 137
• • •
BUOGt T AND RLSOUHCt: W1NAGFMENT DLPARTMENT
BUILDING M1~ INH NANCE OIVISION
r1c t ual Adopted Ch,~ n g cs /\dj us Led Proposed Increi1se rerctint
~-;\p[_f,·ii_: ;·;it-~~-~-~ P'' (,~~-t1l~) ~-, ,~~C_(i!"!:<·~1L': 19/(3., ;19 19/9-fm To Date 1979·-80 l9H0-81 .{_IJ_~~I.t!.~.s_QJ Chanqe ;_~. : .. ------··»•• ........... ~-------·-· ·-----~ ·-._... .. ~--· ·······-------· -.. ..:.:...... -~·
f r:)p 1 oyer. Be11cf1ts $190,323 It 14?,934 $27,533 $ 170, 467 $ J.64,933 $ (5,534) (J. 2)',t, "' /\d11i r: 1 slrdt ion <;' GPncrd1 :n ~ S39 28,260 i '428 29~688 31,11g 11431 4 .8 " }._ept1 i r d:ld Cons~. r'lJC ti on ?~!3~490 270,549 3?.,379 302,928 294~016 (8,912) '2 c) l ,.4 :)
f<\1 i nJ1. C~iJ!lCf:· ' Q iJ(T ,~ 1_ i O!l'\ .. ,, / 9D Z}6_j_~4Q _1_2 L~)_s.1>.. _g4_9._~ 00_0 .?59 .•. s.~~. • r-r7 .6 (t L~J ) : I -·-·----~-L~1.~~ ..... ............... ---·-··-
hil /d_ f XPU\Dl ·r l.i~<l S 733' 2% 678,083 74,00G 7S?.,089 740,631 ( 11, 45B) ( 1. s)
EXPGml TUftlS GY OG .. .H:CT -----. ---·· ----·------...
f;,1p 1 oycc Sc n ic 1.' s ~198 ~ l lg 520,453 49,496 569,949 553,lrn (16,?.31) (2.8)
Pro frs s i LrnC!' Sf~rvicPs 179
Tech11ica1 Servi u~s 53,3S2 74,750 24 ! 510 99,260 96 ~ 702 ( 2,S58) (2.6)
Supplies 20,212 19' { ~)0 19,250 20,l85 1~535 8.0
Mi'lt.Priols 53 ,BEH5 58,300 58,300 64, 946 6,646 11.4
E qui p1;1t'n t p U l'C 11<1 SC ;\ Rent 3,258 850 850 250 (600) (70.6) Gene:·a 1 Expense ... -~ ~-?_~_q -·-~-~~.Q. _1_.!._4,89. _ _,4__,_2_~Q ___ J.s~9J. _L~~1 ·----___ _.., ......
T 0 f f\L EXPlNOITURl:S 733,295 678,083 74.006 752,089 740,631 { 11,458) ( 1. 5) \ Services frOi•l Other Depl!rt1ilent s }JH'> ,4_~j~ 1_9_~521. lQJ}_,_5 2 ?_ J_Q§_,60_~ _(J._,92ZJ J_L~~ -.------·-
TOTAL COSTS 839,722 786,605 74,006 860 '611 84 7 '231 (13,380) ( 1.6) '
F 1NP.NC ING ------·-··----
Depdrtn1ent Revenue 1,000 1,000 1, 000
Services to Other Depa rt1:wnt s 96~,563 1,026,131 1,026,131 1,041,100 14,969 I. 5 Prior Year Encumbrances 2,468 v~. s10 24,510 (24,510) { 100. 0) Genera.I Revenue 1!_2-~-~3.09) (240,52~). 49A96 (191,0301 __ {)}~_,8_611. (3,PJJU 2.0 ---..... -..
TOTAL COSTS $839, /22 $ 786 '605 $74,006 $ 860 ,611 $ 847 f?.31 $ ( 13 » 380) 1.6%
._.-..,__., ___ --" " 1 • .... --·-"' .-uo-1980-81 .ANNUAL BUDGET-"'· ___________ ,..
138
·---------=CITY Of PALO ALTO--------.--,,_'
D'irci;tor, Building ?, [·quip:wnt
Sen' ices
Super v i s u r , Bu i 1 d i r; g ;,~ J i n t. r n a 11 c e
Supervisor, Building S~rviccs
i\t11~ini s.trat ive As~, i stM:t
Sui 1 d l ng '.)en' i ceperson
Guiidin9 S·::rvicepersun -Lead
rac·ilities Cdrpenter·
Facilities Carpenter -Lead
Faci1 itfcs r-:lectrici,H1
Facili1ti0s MechJnic
Facilities Painter
TOTAL RE GULlR POS Ir I m;s
TEMPORARY ANO OVERllME
Te111porary
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL PERSON YEARS
BUDGET M·m RESOURCE M.l\r<l\GEMENT DEPARTMENT
BU IL DI NG MAINTENANCE DIVIS ION
t\c'L:c1i
l'JlL·-19 . ,. ~·" -· ----..
1
1.
1.
l.
13, s
') L•
1.
.l.
l.
4.
2.
28.5
1.81
.11 ____ , ___ . __ .......
L92
30.42
f\dopted
1979~80 -· ·-· ---~---~
!.
1 .I..
1.
12.
2.
1.
L
l.
4.
2.
----~~---··>
26,
? I...
ol'J -·----
2.19
28.19
Changt":s
lo Date
--·-----
J\.dj usted
1979-80
1.
1.
1 •
! . .,, .:.
·'.} (_.
L
1.
1.
4.
2.
26.
2.
.19
-----~·
2.19
28.19
Proposed
1980-81
1.
1.
1.
11.
2.
1,.
1.
1.
4.
lo
25.
1. 92
.19 ----
2.11
27 .11
Increase
.rn.~.::.r_~-~-~ <:>J
( 1. )
( l.)
( .08)
-··--
( .08)
( 1. 08}
......_ ___ . ..._ __________ ·1980·81 ANNUAL BUDGET-...... ., 0 -·-,--··-·--------,_,_,
• • • 139
•
Employee Benefits
Adi;iinistration Pi General
Repair .~Construction
M.1 i ntf'nance F1 Operations
TOTAL PERSON YEARS
EMPLOY£l SFRVIClS
9. -)~'
15. 0/
30.4?
•
flUI!.DlNG t·:·\INfUl!\tlCL OIVIS!ON
,i\ch•; =' cd
FlJ''.l ;<,o
3.874
• t351
9. 0~1()
l·L3h
28.19
t ~')() 4. 1~·~ ..) .... ,,_ , ,. ...,1,_
Cha 11 ~;cs
To Oc1tc
$ 1,75()
/\dj usted
1979-80 _._ ---·-·---·-·---
3. 874
• 8~) 1
9.090
14.3/5 --···-·-·-.-·-·· .. -
28.19
$S69,949
$ 20,218
~-.._ ... ___ _,,, ____ w,., ........ _____ ...,. _____ . __ . __ ~·-c--· 1980-81 ANNUAL BUDGET-----
•
Proposed fnc:rease
1980 .. 81 lDecreastD --.. ---·--... .....,., _________ --
4. 21? • 338
.8.38 ( • CJ3)
8.500 (. 59 )
13.560 ____ G.~W. -·· .. ·--·---~ .. -,,. ·-
27 .11 ( 1. 08)
$553f7Hl $(16,231)
$ 20,424 $ 207
140
-··--------------------------------------
~--------------·------C~TY Of PALO ALTO•• ---"
1980-81 PROGIV\f·~ AND SEHViCL lfVU. -L;.::·r;Hiit'.~1·t!:'> of :.~,?8~ .rocri Mc i·,-n,,-•.·:rndf'd for the 1980-81 fiscal yr.~M', This Ts .. ail· Tr1ci.-ea se -of'· s·t1 o-,·5·!rn o ·: ~··i: t'hl' c ~n· ( e nt 'f "--""3 t. !·ii._ . : 1;(:·1: c<,1s·" is ( ,~:: '· (\ i by in f1 at ion a ry inc r~c" s es in repair
pci.rts, rnaterials, foc 1 oil, y,d c~1 .;;"·c;1L 1\;L'11ty-t1,·o 1;ch;cJc, tir·;·· td1·'.Jc<»d for rcpl.:.~cement, inc1uding flfteen
which wen~ retained last ycM due-to Pro1•osit.i(H~ 13 n:d:;ctions. ··:~'hiclcs not rep1aced on schedule usually
generate increased operat·i11·:i and r1ai:1teri,:inci:' costs. f'l!I' resu1b o·J" analytic,11 studies of gat«:i.ue oper.:itions and of
Buildin<J MrJintenM!Ce 1-1od: schcdu1 in'], ~5ar·a:/: ~t~ffin'J will he: \nuT;i .d 1·1ith the> addition of t.1vo t\,ut.o Service
Mechanic positions {v1it!i 1::<,c: ;:ositiGn hpir;:J t.r,i;1:;fcrrcd fro; the B!1·ildirHJ t·L-iintenaqcp Oivision), This shou1d
result in incred'.·;cd scr;•ici' ievcls Uu·o11~J!' 1:::iri• 1:n:»,cntive :·1,:1it1'end1:z.f.', r'educ;!!~J the recent trend in downt"i1~112 am!
breakdown repr.1irs.
PIJl(POSUGO/\L -To dcvc10;1 ,:ind ach!inislt'r iin adequatC' fi,1intrnance prnur·a1,~ to pr0tPct. the Cityis $3 miliion
Tr1ijcsT1,·1e.iiT Tn 326 pie,_'.('$ 0 f t:Ol.iWi ;red cqu i ;1; 1rnt.
DLSCRJPT'ON -The fHJ11irdstr(·,~ ion .:rnd Grncrai suh;.1nHJr\,!1 provide~ c1an,i9C1'1ent of lhe municipal garage and Ci?ntralized
-()-~-:,irl-el:.·51;-r;;of all municipal 11ohi1(~ '-'4'li1'«1rnt inc.ludinrJ autor1ohiles 1 tru:ks, construction equipment~ dfl<:i public
safeLy vr:hicles. 1\ddition,111y, this subpro~;ra11 pn1vidt>s c~erical support to the Oivisior.s of Building MaintenancE~
and Equip1:ient Maintenance. 1\ccor:1pi ish1~1enU, during 1919-80 include 400 hours of nH:>ch.:wic training, the counseling
or City deportments in techniques ~"h~ch c<'ln be use(i to reduce ga$01 ine usage~ and a 10% reduction in ~asoline
usagt> by gdra:;ie vehicles. 1,926 vehicle safety ir.:>pections were accor;-iplished. s:nce 1964t the fleet has grown
frorn 222 vehicle<; to 326, vihile gara~J(' staff t1ils remained constant at 13 persons. Th·is situation has had a
gro1~ing negativP i1:1pact on the various op<~rating departmP.nts served by the garag(•, .as ev·ldenced by the current
drop in fleet ava-ilabil ity to 95% {from tl recent average of 97%) ,3nd by unscheduled reµa.irs currently representing
over ha.l f U>l'X.) of the ·:.iarage work load. The addition of tl'>'O positions win enab1e the Jaraye to return to prior
,year service leve1sJ a.s noted in perfonnance measures.
____ .. _,,, _____ . --·-·-·--M-tllll ____ , ________ 1980·81 ANNUAL BUDGET ____________ .--______ _...
• • • 141
• • •
:p?0,1!1(' i•, n:co111:1•!ld(•d fin U1p 19UO--al fi'>c<ll \'Cdr, Hds J:-d d<>cr-e,i:.,c -~(?,!i7i") fru:, Uw c11r:c11t. ye<H·, Jn l~!no HI pl11w. dt'i· lo t1dd hm /\uto Ser11icP Mcch:·rn'cs. Ont' po;ition 1 .. 111 b11 ·1e1.· (1r;.:I oiw 11111 tw d t~'Ci:'l')fer frm the
lluildi~I\) ~;C'.~·viu• l\ivi<,ion. Other plans dt'P to continLH~ :·cchanic.' t~·c:i•·:inq \4r:o hn:n-s). ft.l!'Uier rcd;1ce 9asoline
ll'ld'.i(' !iy t}dld<Jt' Vf'hicl!.''> by JO'/-, and to c1x·p1f•te 3,91.? veri1c1c s-:>fc.~y i11s~·cc:t:ons.
(J!LJ! C ! 1 \/~ S
L lo h.tvu 11~i-o lo•,t ti111e due to prrsonnc1 accident~.
) l. •
........ ___ •'··--··N~-----... -·'"''-"""'"""'""""-"'""--1980·81 AN NU.AL BUDGET----... --...... ..,, .... __ .. ,., _____________ ..... ~
-~ ' • ~ • ' IP • ~ ... -,; : • • • ' • ' ' • ... • ~ ' I -' -• •~ -' .;::. ' ' r • '
142
BUDGET AND RESOURCE M~NAGtMENT Dl l)ARTMENT
EQUIPMENT MA f NTENANCE DIV! S IO!J
ADMIN!STHATION AND GENERAL
PERFORMANCE MEASURES
Actuctl
J.976-l/
Number of vehicles responsible for 315
Number of vehicle safety inspections
Gasoline consumption (assignee! vehicles)-
ga11ons 2~680
% decrease in gasol ·i ne consu1npt ion
A.ctua 1
1971 .. 78
5,760
* r:Yl979-80 target mcasuri~s changed to reflect most rece;1t data.
;\ctu~11
1978-79
3?.(<
1 ~46/
5~4)?
r, '( '-' /
Ta r~1et.
l 979-BO*
326
1, 926
4,924
10%
Target:
1980-81
326
3.91?
4,432
10%
lstart-up y0ar of vehic"lc safety inspection rregra1:1 dict0ted by City insurance carriers
2L.oss of f\d1ninistr·at.iv(~ i\ssistant position 'rihich was involved in the inspection progrMn produced fe~1er safety
~ ~1 s pee t ions.
SERVICE LEVEL Cfl.l\NGE -fl decrease $(2,073} is recomrnencled for 1980··81. The cHH!iLion of two positions wlll enable
the-gard!je to comp1e.te 3~91.2 vehicle safety inspections, thereby increasin!} the service level for 1980-81.
.__ __ .. ---------·-----.,.,·--1980·8! ANNUAL BUDGET------.. ---------~ • • • 14 3
---_..,.---------------------------·------------·-------. • •
BUOGU AND RESOURCE MANAGEMENT OF.PM~TMENT
ADM IN I srn/i. TlON AND GrnLRM.
[XPlNDJ llll~E SUMMAf<Y
Employee Services
rechnical Services
2uppl ·ies
Equi~nent Purchilse & Rent
General Expense
·1~tal Expenditures
EXPENDITURE ANALYSIS
EQUIPMENT MAINTENANCF DIVISIO~
1\ctua·1 Adjusted
1978-·79 l979-80
-·~----~----·--~·----~---__ , __
'.~ 13 t 920 $1?.j386
1,661 1,600
23.1 -t "r ' ( ,) 5,l83 6,000
·--~~1-~4. ) 119 ----~·,,!.., ___ · .. ~--
$2'~ ·189 _ .... ' f $?2,?.30
Employee Services -.l11.~.?.?.~ ·.is recoi;~ncnded for staffing U1 is subpro~ira1n.
Propos(':l
19.S0-81 -··--··-·· --..
~··7 ·:n.o ... J ~-~ l • ·' l
1,600
17~1
4,000
•. 1 J (' --~·~ __ t_~ __ . ~ -~-
S?0,15?.
l nc r\_\ .. ~ ~~c
r ~·, .~\ ,,... , . ~ '"· ·1 )
_\ ,1 u. • f:" c.L _
S( l ?F~}
rn .)\}
2, ocn)
,, .... . - ----. ·-
S( {1;078)
•
Technical Services -lL&Q2 is reco1m1ended to provtde specialized instruction and tra"ining to Oivision personnel.
Supplies -!175_ is recommended for the purchase of genera·1 office operating suprl ies.
Equiprnent Purchase & Rent -$4,9.Q_Q_ is reco1n11ended for outside rental of equiprnrrit when City vehicles are do1-m
for repair.
Genera1 Expense ·· $2,)12. is recommended to provide for insurance costs of the Division.
-____________ ._.. ____________ _.,,.,;"
---------..... ,------• 1980·81 ANNUAL BUDGET .. -· .. _ ....
144
··-----------------------------
BUDGET MD RESOURCE MANAGEMENT DEPARTMENT
EQUIPMENT MA IN TE NANCE DIVIS I ON
WJ NH NANCE AND OPFHAT lONS SUBPROGRAM
PURPOSf:/GOAL -To nnnrn11ze do\'mtirrie,i 11wxirnize utilization, ensure safety and confon~krnce to envirorn:icnt.:il "re-gt:TaTfon's"of the City's 111otorized equir.n110nt.
DLSCRIPTION -The Mainteni"1ncc1 and Operdtion subprogram is responsible for the rnaint0nancc and repi"i~r of th0 City's
326 .. vcl1fcles. 1kt"ivilies iriclud~ prevr~ntive maintenance ,rnd safety inspE'~ctions; repairs and ovcrh<wls of 11ot.ors,
brakP syste111s 1 tra11s11'tissions, hydn111lic comporwnts; body cmd fender repairs; refinishin~; modificc1tions and
alterc1tions. /\ccomplish1iit:11ts durin9 19/9-80 include an analysis of the efficiency of current Qd?'a92 opei·ations i1 1
meetin9 client dernands; o.n'1·fysis of methods and costs associated with locatino, ordering and picking up p,\;·ts;
reducin9 road calls by 413, and schc•duling approximately 400 person hours of 1;12chanics trainin~J· Ouc-to ·incrt:•dsed
S1:~rvice requirernents, only a%% aver-:-1~1;~ fleet availability 1·,a::; adrieved.
$831,1?.9 is rccor,~nended for the 1980-fll fiscal year. lhis is an increase of $161,805 over t'hv cunent year.
i'Ta-;15-··ror 1980-·81 incl uci<~ the fo'! I m·1i ng:
(1) To increase the pre~cnt level of P"''•ventive 1;1a"intPnance inspections anrl servicing fru:;i cvrry six months to
every 90 days. This will return the garage to prior years' service leve1s and ~·Jill requite the addition cf
one ne1~ person plus the transfer of one> position frorn the Building r.'aintenance Division. This exµand~rl
program should allow for the fol"fowing su·vice level ci~.111ges during 1980-81:
-complete all vehicle safety inspections
-correct 90% of reported sJfety defects
-reduce unscheduled repairs to 35% of work load
-increase fleet ava'ilabi"lity to 98%
(2) To implement a quarterly client mechanism fm· eval1 ·.1 Uk ·;1 i'Cy of garage services.
(3) To impl em~nt a parts rnanagenmnt system.
(4) To r11eet with departments regarding fuel c.onservatio
~--------~-'"""'' _ ....... , -· ---· 1980··81 ANNUAL BUDGET-..____, •
J i!t~"i _______________ _,
• • • 145
-----------------------------• • • ·----···-·-.. --.. ----·CITY OF PALO ALTO""'"'"'------·-=---·· .. -----··-----..,.·= ......
BUDGET AND RESOURCE M~NAGEMENT DEPARTMENT
EQUIPMENT MAINTENANCE DIVISION
M/\I NTENMK:F ,1\ND orrnATIONS SUGPROGl~AM
-----·-"-·-···--···-··------·~-...~-·-····--·~----·--·· ---·-·-··-·------·-___ ,. __ _
OBJECTIVES
L To ensure zero lost time ac:ciclents Crlused by improperly maintained vehic'l es.
2. To obtain service level feedback from client department~, on a qu<lrterly bas·is.
3. To continue to provide on/off job training opportunit'ies for apprentice mechanic whi'cll will re::;uH in
at ta ·j rnrwnt of j ourneyf)erson 1 evel pro fi c 'i.::m~y by 193 L
4. y ,o reduce the number of road ca·1 ·1 s by 10%.
5. To reduce fl e·~t fuel usage by 10%
6. To reduce fleet do1imt i me hours from 60 ,000 to 30,000.
7. To achieve 98% av ero.ge for fleet avan ability.
146
BUOGU AND RESOURCE tAJ\NAG01CNT OF Pf1RTMLNT
EQU I PMUH MAINTENANCE DIV!. S TON
MAINTENANCE AND OPERATIONS
PERFOfH-1-\NC[ MEAsunrs
Number of vehicles maintained
Nui.1bcr of fl1.::et rnill~S traveled
Gallons of fuel US('d
Nu~ber of rJad calls
% of scliedu1 ed repairs
% of breakdown repairs
% reduct ion of road cal 1 s
% reduction ·in fuel usJge by fleet
1\vera~e percentagt' of fleet availability
Maintenance & operating costs
per mile of cars/trucks
Maintenance & operdting costs per
hour of construction equipi:ienl
Hours of Dovmt:ime
/\ctua l
19JG-l7 ··--·---·------
315
2,168,5J3
28~?910
61 %
3wt -'.I()
91%
*Chanqi:s in FY1979~80 targets due to actual experience.
Actud·I
1917-/8
~-..... .-~ -----·--.. " -
321
2,10?.,5')2
309,511
431
52%
4g,
9/%
,~ctual
1978-79 ---.. --... ---· --... ·~
326
1,939,600
283,934
253
52%
llS%
41%
8%
97%
$ • 11
$8.41
Tar'.) ct Target
l 9JCi-no 1980-81 ---·· --··~··-··-.. ·· _.,..,_h_ ·~·~ ... -·-
326*' 326
1,900~000 1 • i'l (J. 000
?.5~),540"' 2?9,986
2?8.;. 205
41·~* v JO 65~
~)/%* 35%
10% 10%
HJ% lCX
95% 98'.t.
$ .25* $ 1·1 •~I
$10.51 $13.14
60t000 30,000
SERVICL LCVEL CllANG[ -1\n increas'-of $161,805 i.) recommended for 1980-81. This increase is due primarily to the rE:e·-rn-co"st-Ofv·cfrfcle repair pdrts and ~1ater·ials, especially of fuel, and in the costs of outside repairs. The
addition of two Auto Service Mechanics (one ne'i'1 posiUon rrnd one transfor at <l net increase of $16,9Sl for th·ls
subprogram) l'iill allm" the garage to double the current levi:l of preventive maintenance (to prior years' service
level of every 90 days). This 11ill he.Ip r.ieet operating depar-tr:1ent demands.
-~,--.. ----""'' ... ----------· __ ,,,.. __ ,_,.,.._,, . ..,,.,.,.__._ 1980~81 ANNUAL IUDGEl' ,..,. _______ ......... _,..,.......,.....,,... __ 77 ____________ _
• • • 147
I
-• •
l3UDGET AND RESOURCE MANAGLMCNT DEPARTMENT
Mi\INHNl\NCE /IND OPrn1HIONS
EXPEND ITU RE SUMM.PJ<Y
Employee Services
Professiona1 Services
i·echnical Services
Supplies
Materials
Equipment Purchase & Hent
Genera) Expense
Total Expenditures
EXPENDITURE ANALYSIS
EQUI PMCNT
i\ctua1
1978-79
·---·-··-~····-...
$18S,874
48,020
232~031
124,209
-"-·-·--···
$:.i90~134
MA I NTE Ni\NCE DIV IS ION
Adjusted
1979-80
-~····-·~· .. ··-·
$210,6/4
51,700
286,800
120,000
150 --·-------··--~ ·-~
$669 :J 32'1
Employee Services -~?!!.LL!..5}. is recom111ended for staffing this subprogram.
Proposed
l 9B0--8l
-~----·-·-"·-· --'-·
$241.453
58)400
399~756
131,520
-----~---···-
$83lil?9
•
Increase
_(Q_t~-~~9-~.~ )_
$ 30' 7/9
6,"/00
112,956
111~20
_L ___ l?_QJ
$161,805
Tectrn·1c,1l Services -$58,400 is reconmended to provide the following: $4,400 for the annual inspection and
testing of all City a-eriaT-equipment as .... equired by CAL/OSHA; and $54,000 for repair to specialized equipment
comµonents, fabrication costs for equipment modification and alterations, and nrnjor accident repair.
Suµplies ·-$399,756 is recoITiriended to provide the following~ $2,000 for tha replacem(mt of various minor tools;
$3!:il,7'-;JG for the purchase of gasoline, oil, and c·reirn'ir1g flu·ids; and $40~000 for battery and tire replacements.
Materials -_$131~52Q is recommended for the purchdse of engine and equipment parts for the entire motorized
fl eet.o
~---------------------,_.,,•M••-·---~--1980-81ANNUALBUDGET------------------------------~
148
·-._,.--.~~'"'Ill(.' ___ _
BUDGET AND RESOURCE tr'M"AGEMENT OE PAR TM ENT
EQUIPMENT MAINTENANCE DIVIS ION
PU1<fl0$C/GO/~L --fo nir.(~t thf~ opc:r-atfoni11 needs of tile City depart1nents whi1e rnini11ri1.1ng the c.:"lpital MXf operational
-.:os:~s ·~1iid -:t!i-~_,l consur1µt ion.
DrsrnIPT!01'l The Equip::1ent f~cp1acement: subprogri"l1~1 provides for th~'. replacement of vehicles beforE~ they lead to
·1·r1c-re·;:1-sr·d operdl in9 and 111cnntc•nance costs and dovmtimc:. lhe da.ta reu•ived frc411 the Veh'icle Maintenance Management
:\rrcirti!HJ frngran (Mainstem) is i.~vafuahle in the rlecision rno:kirig proce~;s of ~,rhat vehicles ore replaced via
1) fon!c<1s 1 irlg 1011est econo1nic costs based on hL ,ory; 2) comparing vei·.icles with other units within its own group
as to 1;1aintenance and operating costs and doi..•ntim~. In addition, safety inspections, ne,,.1 labor saving designr>,
a11d use Lictors are revie1'/_d. During 1979-80 specifications were written a.nd bids received for the replacement of
11 vchic!e5., ~i'le of the vel1iclcs wore purchased used from the Hertz Corporalion at a substantial sav·ings.
/i_dd'itionally, 1 electric vehicle:, ~"Tere purchased b.v the Utility Oepartrncnt for evaluation as an alt:ernativt~ to
~iosni ine po11ered vehicles.
$:;lJ ,156 is reco1111i1cnded for the 1980-·81 fiscal year. This is iHl ·increase of $37 1 171 over the current year and 1-e-f'L.-:ts the 11eed to replace solile vehich~s which 'dere retained last. year due to Proposition 13 reductions..
OBJEC1 l VES
1. To replace vehicles before they lead to increas8d opPrating and maintenance costs and downtime.
2. To keep abreast with new vehicle developments and designs.
EQUIPMENT REPLACEMENT Actual Actttal J\ctua 1 Target Target
PER FORMAN CL MEASURES 1976-77 1977-78 1978-79 1979~80 1980-81 ···------~·---··-------··------~ _ .. ,...__ ---·-__ .. ,_,...._
Number of vehicles replaced 16 36 21 17 22
Number of rep1aced engines with reduced
Wheel base and engine size 5 7 8 15 22
........, __ ,,~-------, ---·· --------1980-81 .:1NNUAL BUDGET---· ___ ,, ___ _..., .... " __________ __,,...
• • • 149
• .. ~ , • • ) • • r • • -' • • • • ' : • • • '
• • •
8UDGU ANO RESOURCE Ml1NAGEMENr DEPARTMENT
E QUI PM ENT MP, I NTENANCE DIVIS ION
SG:'liCE l_lVtl CHf\f,Gt: -f\n 1ncrcdc;c of $37,171 is reco1rn1ended for 1980-81. In µrevious years vehicles have been -re-1)fa·(;ei:C·,;~~--\ffr-Ca ted by ana 1 ys is of ope rat i nsi and 1;1a i ntenance costs through the Mains tem He pert i ng System. runds
n:co,1c0nd2d for 19/~1--130 1·1crc not bdsed ent..\rt-ly on need, but on avctilable dollars resulting fro111 Proposition 13
reductio:1s, Fifti>on of the tventy.~trm vehic1es reco;;penderl for rep.lacernent in 1980--81 were actually due for
rep·:aCl<10nt 1.1s~ ye,1r (<Hid ~Jenci·ated incrpascd operuting ar,d lilaintenancc costs and downtime of equipr:wnt this
Yl'ar.) 1n addition, hi1;h inflat:ioriJry cost iilcreases for motor vehiclE:s a.rid equipment impact siqnificantly on
this subproJr\i1,i.
/\ctual J\djusted Proposed Increase
1978-79 1979-80 1980~81 l D e.~t~_a1.~. --· ----~ ""'~-··· ---··---·-··-·-------···--···
$ 10 t ?.06 $ 11,9?'..i $ 10,656 $ ( 1, 269)
__ 1]!~.!. 92}_ _?§2,0~0 _}_Q_Q:_J 50_Q_ _ ____ }~~44_Q_
Technicbl Services
lqui p1.ient Purcl!a~'! ,'I, l'ent
Total Exper.ditun:o:; $139,129 $273,985 $311)156 $ 37,171
CXPENDITURl ANALYSIS
Technici?.1 Services -$10,656 is reco1m1ended for cont"inuation of the Vehicle Mainter:-n~~'° Management Reporting
Prograw (Main$tem)., -----
Equii.xnent Purchase & Rent -$300,500 is reconvnended for the purchase of n<?w and rer1aceme11t vehicles and
e qui i.xnent..
.__ _ _,__..._.,.. ________ , ____ _... ,.._ ..... ~-1980--31 ANNUAL BUDGET-----·1--
150
. • . . . : . .. ~ ... · I . . .·· • •. •
-------------------------~-·· ---------
---------..,._ --------,,------CITY Of PALO ALTO---· .... ··---.. -·-------·-·-... --.. -·-----·---------
BUDGET AND RESOURCE W\N,l\GEMENT DEPARTMENT
EQUIPMENT MAI NTENANC[ DIVISION
!\ct ua 1 Adopted Chan yes P.dj usted Proposed Increase Percent
f ~_P1t~i_l}_T_~.1!X-_~,-~~ Y __ J~_UG_)_P_B~QHt'~ 1978--79 19/9--80 To Ddte 19/9-80 19B0-81 _Lq_~~:._r:_~~~~ L. ~-~i!.!2.9.lL -~•-·•~•r•---· ._ .. --·-~· -----··'· -··----··~-~ ............. ...,.,.. ____ -.-.. --~-----
Emp1oycc 8er1t~fits ('. 98;46.3 $ 95,066 s 10' 520 $ 105 ~ 586 ~; 119~21.8 $ 13,642' 12$9% ..:;·
A cl; ii n 'i st r a t i on & Genera 1 Z3' 789 21'24? 988 22t230 20~152 ( 2,078) ( 9.3) \ Mai nt{•nance & Oper·ations 59:) t 134 604,3B4 64) 940 669,324 831 ~ i2Y 161'805 24. 2
Equi pc1ent h~pl aceFient }~_9 .)._12_~ __ 1}_6_,_Q~?-_J)y_~~9. 27.., C8' 1 11 !r-6 ____ ,JJ..!.171 13.6 -·-· ___ _;:'..~-~~-::!. ---~::._.!...~2. ~· _._ .. _,., ___
TOTAL [XPENDITURLS $85 l t 5Hi $896,13! $174,388 $1,071,125 $1, nn t665 $ 210 '540 20.0
EXPt:ND I TUHC:. BY OBJECT
·-----·~--·-·--····-------------~·--
Employee Services ?98,257 30;:. 198 26~448 328' 646 3l2 J 939 44 ,,293 13.5
T ec h 11 i c cl ·1 Services 59,887 62~900 2. :125 65~225 70,656 b,431 8.3
Suµµ11es 232,?63 236,925 50,000 286,925 399,931 113 ~ 006 39.4
Materials 124~?09 120,000 120,000 131, ~120 11 ~:520 9.6
Equi piilent Pure.ha se f; Rent 134' 706 172,44b % s615 268,060 ]04j500 36 ~440 13.6
General Expense --~t191. ---2 ' ?_!?_~_ ---------~1.26~ 2 Jig~ ___ _{150) ~61
TOTAL EXPEND I TUR LS $8~il t 516 $896 ~ 73 7 $174,388 $1,071,i25 $1,281,665 $ 210 '540 20.0
Services from Oth£-r De pa rtmen ts _!ll , lJ-4 __ Jl~.?95 _Jl.~_,2~~ 119.700_ 405 .3 ---............ --...... ~ ----------
TOTAL COSTS $969 j ?.40 $1,016,032 $174,388 $1.190 ~420 $li401,365 $ 210' 945 17. 7
FINANCING ,,_..,.,_ .. --~-·-
De pa rt.ment Revenue 3~443 5,000 5,000 5,000
Services to Other D~partments 962,153 962,153 962,153 1,030,400 68,247 7.1
Prior Year Encumbrances 17,400 97,940 97.940 (97,040} ( 100. 0)
General Revenue (13,756) --·-~~.879 -76 .4'!_~ 125,32~ -365,965 _240,§3fL 168.3 ----
TOTAL COSTS $969,240 $.t ~010,032 $174 ,388 $1~190,420 $1,401,365 $ ?.103945 17.7%
-......--~---------------------------1980-81ANNUALIUDGET-·---www·------~---------__,_,_ •• __ ~----_,..--__.,
• • • 151
-~----~~~~~~~----------------------------------------....
• •
8LH1Gi. T Mm RLSOURC [ ~~1\N;\GF.MUH m. PARTMENT
/~c ~.~fr; l .~i.d o; :~, ed Chc;rr9es J\dj ust ed Proposed Increase
l\U rncm r no POSITIONS lQ"/'1 ·10 1979-80 To Date 1979-80 1980-81 _(Q_ecr~9-~tl -} '(.I.,_ l .-' ------· .. ··-.. ------·------~·---·-·····--·--------·-···------------........ -~·· ................. ,_._ ·--···----·--
Supervisor, Equ i p:11ent Maintenance l. L L 1.
Genera 1 Cl erk A 1 1. 1. 1. ( .
Motor f qui ~)i;\f•n t ?~ec han i c 9. 9o ( 1) 8. 8.
Motor Fqui prnent Meehan i c -Lead 1. 1. L 1.
Auto Service Mechanic 1. 1. ' 3. 2. ~ .
E qu ·j pc1ent Po.r":.s Technician l 1
TOT.4.L REGULAH POSJTlONS 13. 13. 13. 15. 2.
TEMPORARY AND OVEHT!ME -----· .. --·-··-------·---·-··
Temporary I 75 .56 • 56 .86 • 30
Overtime .. 36 .60 .60 .60 ··-------------·---·----
TOT Al TEMPORARY AND OVERT l ME t. 11 l. 16 1.16 1.46 • 30
TOTAL PERSON YEARS 14. U 14 .16 l 4.16 16.46 2.30
ALLOC~~y_{SUB)PROGRA~
Employee Benefits 2.73 2.444 2.444 2~640 .196
Administration & Genera 1 .75 .812 • 812 .824 .012
Maintenance & Operations 10.6]. 10.904 10.904 1?..996 2.092 ---___ ," --
TOT;.\L PERSON YEARS 14.11 14.16 14.16 16.46 2.30
EMPLOYEE SERVlCES $298~256 $302,198 ---... ~
$26,448 $328' 646 $372'1939 $44,293
AVERAGE COST/PERSON YEAr---.. $ 21, 138 $ 21,342 $ 1,867 $ 23,209 $ 22,6 157 $ ( 522)
--...------------------------~----·--1980~81ANNUALBUDGET.-..--------_..--------------------,,,,..
152
,, # ' "':-.-• ~ ' • ' •• • • "'""', --·~ • • ' .,
.. ~·----CITY Of PALO .ALTC-1--... -~--·--""' --. ,~
-NOTES -
'-·---------------· ,,.. "' -".--1980·81.AN!iiUAL IUDGET----------------..---
• • • 153
--~---~------------
• • • CITY Of PALO ALTO PT >U ·1 PUBl.! C WORr:s DE Pl\RTMUH SU M.""ll\f~ Y
Actual Adopted Changes Adjusted Proposed Increase Percent ~
EXPENDITURES BY DIVISiOtl 1978-79 1979-80 To Date 1979-HO 1980-81 (Oecre::ise 'i .c~~f]_QI~ ··-~··-----~ .. ,....__, ------·------~--··-·-·----·---------·~-~---·--·-__ ,..,. __ _.,,., . .,, -...-~-----------·--•-T••J-
Admin·istration Oh1 ision $ J.88,688 $ 180,600 $ 19 .' 126 $ 199 ~ 7:.'.6 ,.. .l l)()) 17?. $ ( 3' 544) ( 1. /8 )3 :' \ En9ineering Division 294t768 2/2,43/ 62}405 334j{~42 399,041 4' 199 1 • ?.
Streets Division 986,304 1) 03(/ ~ 096 78,9:i8 1 ~ J09, o:i.i, 1I.l70 ~B95 61, fl11l 5.6
Parks Oivis'ion _! ... _2._5_~-!.~~l-_)_,4_~~1-~~~ 0 '9 "3'' __ ':~ -!_.:-~-~ ~ 714 '.)'Ir. -__ ....__! _::-•. :.!..: .. ~:! 1 ft=O l'.;11 --· .. ··'~ -:-~~-_ J_l __ '54,4742 _ __ _1_~----·----l_}_~?.J.
TOTAL EXPENDITURES 2,l29j311 2,948,/85 409,B?? 3,358_,607 3t3t16,619 8 ,lil? ? ...
EXPENDJTURE.S BY Of.\JECT ._, .. _ .. ________ .. ...._.~ ... ~--·---··--
Empl o,yee Sen ices 2,194,295 2,?.69,2.70 246,110 2,SlS,440 2,484~7?1 ( 30' 719) ( i 2 )
Professional Services 51,075 46,400 8,012 54,412 43~30? {11,HO) (20.4 )
Technical Services 91,3~0 2?5,514 129,303 354 ,Bl 7 3g3,120 28,903 8. 1
Supplies 71, 1 76 .53t09/ 4,907 58,004 57,072 ( 932) ( 1.6 )
Materials 168~665 190~608 5r000 195,608 ?36. 94~) 41j3J l ?.L 1
Equipment Purcllase & Rent 28,450 30)092 890 30,982 30,480 ( S02) ( 1.6 )
General Expense 125,829 133,804 1, 540 135~344 130,379 { 4) %5) ( 3.7 )
Sper..:i a 1 Expense (1,474)
Facilities Ac qu i s i t ·i on ____ _( _ _?_~}_ _J_!1.~~QQ ----~~OQQ __ :J~ ,000) l_!ilO. 0 _..,..... ........ _ ·--~-~---··· --·--~-· -·~·--·-·· ... ·-·~
TOTAL EXPEND !TURES 2,/29,311 2,948,78~) 409,822 3.358,6Cl7 3,366,6.19 8,012 .2 r.: • frOlil Other Departments _ 977 ,3?9 _ _hQ_62 2-395 _h_062.! 39~ _l '--036_1_95Q _ _?_4_,}_~~-2.3 .... erv 1 ce ............ _ .. ____
TOTAL COSTS 3,706_.640 4, 011, 180 409,822 4 .. 421,002 4,453,565 32,563 .7
~INANCING ----
Department Revenue 37,32.l 34. 577 34. 577 45,342 10' 765 31.1
Services to Other Departrnent 167,739 340,781 340,781 394,74f) 53, 96 7 15.8
Prior Year Fncumbrances 76,433 144. 348 144 '348 (144,348) ( 100. 0 }
Gasoline Tax 289,796 285,000 285,000 295,000 10,000 3.5
General Revenue 3, 084 '396 3,291~790 265,474 3,557,264 3,659,301 102 ,037 2.9
Co1m1unity DeYeloprnent Block
Grant , __ 50,9~~ __ !~~_t93Z ___ 59 ,032_ ··-___ ?_~!__11_4 14?. .2 ·-.. ~-----~----------............ ~---
TOTAL COSTS $3,706,640 $4,011,180 $409,822 $4,421,002 $4,453,565 $ 32,563 • 7 ·y;
1980~81 ANNUAL BUDGET
154
I> ._ • ~ ' r ~ ~ • • • • • ,,. •
ADMINIS1RATION DIVlSlO~
1980.-Bl PfHJGl~M-1 /\Nll SU\VIU: lLVf:t ··Expenditures of S,196,L'? <1rP 1Yco:cc>1:!1"+ for· t'·!' 1 1'.''.·ltL~~J f sc~; y1',:t', This is
-~)--LE~-c-1=~-a~·~;-$(3": ~i-S4Y (r:ci1 tFii c"u i~i--e1 it YP d r 0 c LI rren(" Sl'J;\1 .i ci ·1 ('\' c 1 ~-)>• i 1 ; bl' ' ,·: ; !' 1 ii ; ,, ~ ,'. j n lo: i "'. ·,. ' •
PUi-::POSE/GGi\L -To ~~rovide effective and 2tficicnt ove~·all dirE:i_:tion an'.1 .s: ~·t•n•:-c;'w: iF UH• P·1hl 1c ~·ind:s
oe-~;·a·rt:r11-enT:--
DESCRIPTION -The Ad11ir11stration and General suhpro)ra1:r ;:1ana~1es the f>u!·1 ;;, ;.;.~;i·I'" i'v; ,H'::ei:t ~ ··.·;:nt.:i·ins st<1f'
r~~-s!)oilslTffiity for' an technical en~1ineerin~.1 aspects of Un.• City,. in<.:L(j '":i 1'stdt·.1 i::;hw11l. :is ::,:,'dc"i of fr1:1rovement
assessment. disl?"icts~ provides guidance in lon9-terri1 plannin9 crnd tiud~t~t p1·q,1r,:' iJ11 fo1· the Dc-r,~r-t1·irnt;
adrninister·s the municipal Capit~11 ~mprover:ient rrogra111 and thr~ flo11si:1~1 f:e\1,1bi:i\..1t;n" f'rnra 1; a~;q;rw~
responsibility for the rt<Jul(1lion of the use of 1and in P<i1o 1\1to's r1c,0d i!;1.;:\11'd !'.r(·,1; 'ind ,\1'.!:i::istE1 l'S U1c ,~nnual
1>1eed abr1ternent pro9r<111. Durin9 1979-80 acconp1isrH~lf:nts inciudt• accept,-incc h./ ·'''-' C:iiy of tta, :1cu1 lnsur(1nce l~ate
Map ( ~ fRM) and µassdge of a Flood Hazard Re9ul at ion Ordinance.
$B5,683 is requested for the 1980-81 fiscal .vear. This is an incr0dsv of $331 11.-er the current yh1r. In 19HO~IH
µl a~is-Tncl ude updatin:J operat·rons 1:wnual ~. a.nd c:ontinuat;on of organi Zdt ion .:ind C1rip1c.yu'. c:~•vf·lopc1ent efforts.
J. To maintain organization development activit·ies focusing on rnanagei.ient f~rnployecs at the lhird level of
supervision.
2. To develop ~1nd maintain, with the Hater Utility, plans for u~in9 high-grade effh~nt for-irr'igation.
3. To complete updating operations manuals for Streets and for Parks and Open Spl1ce Mana~iew:>nt n·ivisions.
4. To complete the Phase JI Resource Recovery Study for the North Santa Clara Co1mty Municipa·! Sol id t~·.:~ste
Management Proyrarn, and move into tllf' area of source separation aiX.1 site S(>lections •
....._.------------------------------1980·11ANNUALIUDGET-------------------------------....... ~ • • • 155
'• • f: • '.Ir ;• ~ '' ' • • ''
• • • ~----------------CITY Of PALO ALTO---------.. -------,
PUBLIC WORKS DEPARTMENT
ADMINISTRATION DIVISION
5. To monitor irnp1ementation of' aff"ir111ative action goa1s and programs for the d*:~partnent.
6 To ass·ist the divisions in dei;eloping thefr Emp1oyr.e Develor~11ent Plans, and ensun: t.ficir prn:1ul:1ation.
/. To provide 20 hours of Organi 1.ation Develop111ent for management crr1ployees ..
ADMINISTRATION AND GENERAL
PERFOHM.A.NCE t11f-:A:;URES
Hours of organization
development for management
crnp1 oyees
Number of operat ior1s for which
performance specifications Here
prepared
Nun1ber of e1nployec development plans
for which assistance was provided
Actual
J 976'" 77
/\ctua 1
19//-78
. Actua 1
19/n-79
Tilrgc>t
1919-80
5
4
Tarq1;-t
1980-81
20
5
4
SERVICE LEVEL CHANGE -An incredse of $331 is reconmended for 1980-81. Current service levels will remain the same
for 1980-81.
~----------------1980-81 ANHUAL BUDGET-------
156
- . . . _-...... . ~ . , .... ·~.,.-t~.~ . ..· .-~~ .
.------· .. -·--·---------------....... -,_,.------·CITY OF PALO ALTO-··
1\l)M IN Is rnA TI ON ,1\ND cu~rnAl..
EXPENDITURE SUMMARY
lmployee Services
Professional Services
Technical Services
Supplies
E:qui prnenL Purchase 8j Rent
General Lx)Jf~nse
Spec i a 1 [;..pense
Total Expenditures
EXPENDITURE ANALYSIS
PUBLH: WORKS DEPARTMENT
ADMINISTRATION DIVISION
Actua 1 Adjusted
19n3.,7::i 1919--80 --·-····-,---··--·---~·-------
$60.303 $61,599
19,466 3,700
11 j ?50 11.377
1,881 1,650
766
555 l, 026 ___ _,..._ _____
---~-·-·~
$94,221 $85,.35?
Proposr:ci
19HO-Hl
--~-··-··--···-···--·
$69,341
f.i,200
8,46(i
1,650
1. 026
--·----·---
$85,&e3
Employee Sen-·ices -i.~9,34_~ is recormiended to provide staffing for this subprogram.
Incn:d~c·
'.-I
\'l'"l .. r1' '! ,. ''. i -.. , ,.,\,.-.I\.. --. ····· -----·-. c..
~ 1,14~-;
;_,~~on
.. 2 fil "!) \ ' .. ' .
'$ 33 l
Professional Services -l?.L2_QQ is recorrrnended to provide the follmling: $1,700 for assessment district le'..]a1
assistance; $3~500 for professional ass·istance re1atiV('! to en9ineering analysis an6 reports.
Technical Services·· ~.?_t46Q_ is reco1nnended to provide the follovling: $720 for advertisiri9 and publishing; $250
for te1nporary clci•<•:al as•;istance; $200 for instruction and training; $4,200 for computer use; $90 for equipment
repair; and $3,001} for;: .. · .. ciLrneous technical services.
Supp 1 i es ·· $1,65.Q. is recorm1ended to provide thP. fo 11 owing: $1, 200 for stationery and office supp 1 i es; $50 for
minor toolsi$200 for books and publications; and $200 for rniscel1aneous or>eratin'.J supplies.
General Expense -$1,026 is recomrnE!nd.:-rl >provide the fo"f1ov1ing: $376 for City lidbility insuranr.:e; $150 for
r11emberships in professional organizations; c.nd $500 for tr<wel and meet"ings.
"-----------------_..,-----------1980·81ANMUAL3UDGET-0 -------.. -sQ~u-·-...-----m-·----~·--------_,,,. • • • 157
I
• • • . .-..-----------------CITY OF PALO ALTO-----..-----------........
PUBLIC WORKS DEPARTMENT
ADMINISTRATION DIVISION
HOUSING REHABILITATION SUBPROGRAM
.!:.~.ill:9J.;/GO~~ ··To provide a full··Se:~vice~ voluntary housing rehabilHation program.
DESCRlPTION -The Housing Rehabilitation subprogram is respc;nsib'le for completing an elements of housing r€-habi'l
Tb:itTon.-Typical act·ivities include inspecting O\•!ner-occupied housing and providing hon1<~ improvement 1oans.
During '19'79-80 forty (40) 110use::; City-wide \'rill be impr(JVed. At the end of the fiscal year the C'ity ,1i1l havP
prov·ided $.L0/1,000 in direct 1oans and $70:1000 in leveraged loans to help a totai of 136 low and moderate incornP
homeowners.
$59,174 is recoirrnended for the 1980-81 fisc<.d year. This is a decrease $(3,886} from the current year. Durin~J
1980--81 the loan fond i..Jill be 11tilized to rehabi1itate 35 houses.
l. To rehabilitate 35 houses.
2. To provide loans totalling $300s000.
HOUSING REHABILITATION
PERFORMANCE MEASURES
# of houses rehabilitated
$ of loans distributed
# of houses for which administrative
preparations were made
Actual
1976-77
30
50
Actual
19r7·-78
22
40
Actua1
1978-79
49
113
Target Target
1979-80 1980-81
--~--
25 3r. ,)
$200,000 $30(lt000
60 60
SERVICE LEVEL CHANGE - A decrease $(3,88b) is recor.111ended for 1980~81. During 1979-80, approval 't'luS grant~ for
1 everag i ng The reduced 1 evel of pro!)ram fond ·j ng for 1980-81 through private 1 ending institutions. Demand for
ser·v·ice is e.xµected to rise. However, prevai1"lng interest rates will effect the total funding available fran
private financing •
......_ ______ ..._........,.._,..,..,_. ___________ _... .• -.---1980·81AMNUAllUOGET------,._,,----__.--...... __ --__. ______ ___
158
: .. -' . . . ...... •,. . . ' . . ':'
HOUSING RCHJ\BIL.lli\TlON
LX~1 HIDITURE SUMM.1'\HY
Employee Services
Professional Services
Technical Services
Supplies
Equi p(;1ent Purchase and Rent
General Ex.pense
Special Expense
TotJl Expenditures
EXPENDITURE ANALYSIS
PUBLIC WORKS DEPARTMENT
ADMINISTRATION DIVISION
Actua·1
1978-79
J9,62B
3~937
5,736
1, J. 90
1,144
/94 ___ l ~.2 4 J 1+ )_
$50,955
Mj usted
19/9--80
$50,127
3,500
6,500
1,350
083
900
$63,060
Proposed
1980-·81
$46,789
3,SOO
69635
1,350
900
Increase
_LQ_ <:.C~~; -'~-~ E' ) .
$(3,338)
] 35
6H3)
Ernployee Services -.~46,lb9_ is reco1rnnende<l to provide stc1ffing for thi5 suhprograrn.
Professional Services -$3,500 is recorrrnended to provide the follow'ing: $500 for foundation examinations; $1,500
for title searches; and $1,500 for credit checks.
Technical Services·· $6,635 is recommended to µrovide the following: $4,500 to computerize accountirlg of loan
repayments; $1,000 for-Te't11\ite inspections; $1~000 for advertising and publishing; $75 for temporary clerical
assistance; and $60 for office equipment m0·intenance.
Supplies -JJ2..350 is recommended to provide the following: $400 for office supplies and stationery; $50 for rn~nor
tools; $400 for b0oks and publications; and $500 for miscellaneous office supplies.
General Expense -1900 is recommended to provide the fol1owin5J: $100 for memberships in professional
organizations; $700 for travel and meetings; and $100 for miscellaneous general expense.
-...., ______ _._,_,,.~~._.,_,...__, ___ , _____________ .... -..--1980«81ANNUALIUDGE1-----..--_,,._... __________________ _.,~
• • 159 • • ;" ', . -" • I· • • • . •. ·.: -: ... : • _' . • ".',· ,' ' . . • . ~
• • • ,. ... , . .-,-----------,-----CITY OF PALO ALTO·---·--··--·----------------...
•· NOTES -
.__ ________________ .._.. ____________ J980·81ANNUAL BUDGET---·----,-------------------------"""
160
.~. ;._ -~. .. . . -~ . ~ ' -~ .
I ; ·,·,,1 ',-1, ~ f"t': ') L\\' (\:Ji<)PPr1(:fl1~,M , J ' • t I , ~ • : 1 \ , -. l \ .. , 1 . i • \.., J f\ I I ~
··-·· ·-•• • • •. ·-· •>•. --·---••• , ••
lq lo:.c1' [:('nefits
i\<~i1inistrat iun f; (;c11erdl
l10w. j 11'J r-:c•ti,J :) i ~ i td i 1in
10 Jl\L 1Xf1! ND l IURLS
E XPfNDI nmt::i BY OBJECT
tr:1p I oyec Services
Professi0na1 Services
Techriicdl Services
Supplies
lqu i ~'l!1·1ent Pure ha se ti R.ent
General f.xµense
Special Expense
TOTAL l XPENO lTURES
S~r.,1k€S from Other 0e pa rtrnr::n ts
TOTAL COSTS
FINANCING ___ ...._, ____
Oeparti.1ent Revenue
Tree Book Sal es
Prior Year Encu111brances
General Revenue
Coillnu n i ty Developu1ent and
Block Grant
TOTAL COST~!
•
J\c tu(: 1
1978-?'J
$ 43,512
94' 221
___ . ___ ?_O __ ~.s~ ~~
1H8,688
143' ,443
23,403
16,986
3 ,071
1; 910
li349
__ _{_!-1..1.ZiJ.
188,683
__ _?O, 1 ~_G_
208,884
803
24,684
132, 442
_2Q_~~.?-
$208 ~ 884
PUBUC ~IORKS DEPARTMUH
AOM!NISlRATlON DIVISION
,\dopted
19/9-·80
$ 41,610
79~955
.......... 5J! ..• 0 3_~
lH0,600
1~.i2,294
7,200
15~497
3,000
683
1, 926
--------·-~··-
180,600
_ __ 2_Q_, 2 9 Q
200,890
100
141 '759
__ §2.JJ_:~?
$200,1390
Chan9es
To Datr. ·---· . ····~··-
$ 9' 704
5,397
---·--~qx~
19 i 126
16' 746
2,380
------
19' 126
19, 126
2,380
16t746
----
$19' 126
Adj11stcd
1979-·f.:lO -----·------··---
$ Sl,314
85,352
----~·~2.0:~Q.
199, 726
169,MO
7,?.00
17 ,H77
3~000
683
l, 9~'6
........ -~ ..... -...... ···.·-·-
199,726
_?_O ,29tl
220,016
100
2,380
158,504
-5 9_!.Q.l?.
.$2?.0,016
1980·81 ANNUAL BUDGET .. •
Pniposed Increasr Percent
i9go-~n .fr~l~C_!:_f~?.5.~J. Change
·-·~····--·-·----·----_______ . .......)~-
$ 51j315 $ 1 o. l %
85,683 331 D.4
5° 11~ ........ -~-~L ...... ~. , __ (}.&~fjl_ l(~_?J
196' 17? ( 3' 5:14) ( 1. 8)
16/ ~4~1 ( 1, 5B9) (Q,9)
8. '700 1,500 20.n
15,0% (?,7B?.) {15.6)
3,000
(683} (100.0)
1,926
·---.. ·---------
l 96, 172 {3,55.!ld I 1 Q) \ t • •.)
__ lB ~-(~~ _U.il_~QJ.. __ J.~ .. ._QJ
214,672 (5,344) (2.4)
lG~I
(2,380) (100.0)
155,398 ( 3' 106) (2.0)
_59 ,1.z± 142 0.2 ----· ---
$214~6h' $(5,344) (2.4)%
• 161
• • • ~---------·-------ctn OF PALO ALTo---F----·---·----...,.""""·---------.....
Ui rec tor of Pub 1 i c l~or·ks/ City
E11ginee1-
Ma na ~J(7r ~ Ho us i n9 I rip rove::ent
i' ro9ra:.1
Sec re ta ry A
General Clerk B
Mo us i n9 I:1prove.1;ent ,l\dv i sor
Admi n is t ra.t i ve Assist ant
TOTAL REGULAR POSITIOfiS
TEMPORARY AND OVERTJME
Temporary
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL PERSON YEARS
.~JLOCA 7 roN BY {SUB )PROGRA~
Employee Benefits
Administration & General
Housing Rehabilitation
TOTAL PERSON YEARS
EMPLOYEE SERVICES
Actual
1918·-79
~-·······~-.. -·~
1.
L
J..
.JG
1.
L --···· -··--·-·-
5.76
.36
.01
--~-----
.37
6.13
.84
2.62
2.67 ----
6.13
$143,443
$ 23,400
PUBU C WORKS DEPARTMENT
ADMINISTRATION DIVISION
Adopted Changes
1919-80 To Date ---· .. ·-··-··-·· --·-· ...... ·-~-··-·
I.
L
L
• t:;
l.
1. ----···--·-·
5 r, • :>
.45 _ ..,., ... ,,__ __
.45
5.95
8f' • :.>
2.56
2.54 -----·
5.95
$152,294 $16,746'
$ ?5,596 $ 2,814
Adjusted
19/9-80 --.... ··-,·-·---~-~-~·
1.
1.
l.
• 5
1.
L --···----
5.5
.45 ___ __..,.,, _
~45
5.95
• 85
2.56
2.54 -----·
5.%
$169,040
$ 28,410
Propo~ed
1980-81 ..... ----·--"•"''-
1.
1.
1.
• 5
1.
1. -····-_,, ____ ,,. __
5.5
.09
.04 -----
.13
5.fi3
• 95
2.55
2.13 .. _ .. ____
5.63
$167.451
$ 29s743
Increase
_(p_~~t2 re a s tl
( .36) I
,04
.32)
"32)
.10
.32)
$ (1, 589)
$ 1, 333
-------------------------------1980-81ANNUAL BUDGET--------------------.._.--------.,._.~ lfi2
l'Uf\l. ! C WOHKS Drf>i\1~ l f>!l NT
fNGINffRlNG OlVIS!ON
9t·w-:11 f'X';,;:,:y :'.';'' \'1, •! ;:;,:: : l)('::d •·,~, c:; uf S13'l~P·H iin' reco1:11;1encieci for Uw J9WJ-Gl fisr.:dl yc:dr, lhis
.. , ... 'l:•' (\,'1,·~ •·~,,,., ::i;1:;t'·1~i si;rv;u_· vn·11 be :nai11i."1i1w:i, The addition of t('1;1porary -··. ,.-· "·, . s (1n 1nc1·r._.:\c· ._:·: ~-· ,,
in·s:.'cc~.ior~ h~:'1 .· ru,-·:, , , : ,: L1 H' . ,:t•: ::. ::"d s:JiL; C0'1\1:icLinn test in'.) related to strert tn·w.:hi11q 1vil! 1'rs111t
i : ) l 0 r~ , t_ P t 1 ·: ::>l { ~ I~ ,,; ·-·. -t} ~/ ;1··,,:·1_1 11~, F·1~ i'y of City ow1inccrinsjfconstn1ctio11 projc·cts.
~~-lUW_C1~;_:~/iX1:\'. --;,,1 1·_,., ... :,:\· <,,. :. ::~· \•fll~Z ·: ivf· :·i w·1i1:~1. c•x(~c:1t ion, cont ml .'HYl c·v . .il u<il ion of Hw En~rin(•eri11•J D·ivision
subprn~ra1:s.
OLSCRIPTIO:l ·Th(· ,;\d;:ini~trJt;:n: drh~ t:t'iHTcd su!l!1ro~.)t'iU1 is responsible for the overall ad1ninistral.ion of,)]! the
s1iFjl1;1).g);itl.~'.~-uf the t:n9in.:rr·irq Division. Duri11~1 t1a~ currc•nt year, the Pavclilent Ma11a9emr:~nt pro~Jram ~·1as refined and
the c1,1p1oyc<' traini•1:_1 prn9rd:: \':ds Ct)ntinlH'cl. fifteen CIP projt)cl.s win bf.:' cor11p~eted in 2q79 .. go,
$44,!~)l.i is "t';· .. ,;:•11t'nMd for the l~nm.<n fisca1 year. Tlii~; is a dec1't:'.ase $(Sj?67) fron the current year. Plans
Tor-T980-g1 inc1uclc: co1,1pldion of ?3 CTI) projE•ct-s and a c:ontinuJt.ion of trainin9 for increased productivity.
OBJECTIVES
1. To ensure that fin.-11 construction cos~ for 80% of the C!P projects stuys \'Jithin the al1owab·le limit for change
orders.
2. To µrepJrt! 90t of pro~1ress poy11H:11ts within 3 working days after t-CCE!ipt of p;:iyrnent requests in order to improve
our bidding position.
3. To prepare 90% of retention payinents 1oi·ithin 3 working days of the 35th day aft.:r filing notices of completion.
4. To µrovidt~ conceptual project estir;1ates within 30% of actu~1 total projects' costs •
...._.-----------------------------1980·81ANNUALBUDGET-------------------..._----------....--
• • 163 • . ~. . . . . . .. -··~ . . .,. . .. - --. . ...... ·-\ . ~ .. . . -. . ~ ~ . ~· .. : .: . . . -: ' . -·
• • • -----------------CITY Of PALO ALTO-----------------......
ADM IN 1 srnf\ T ! or~ Mm GUH f\i\L
PlRFORMANCl: MU\SURLS
% of pro9ress µayr,1ents coi;!pleted
within 3 working days after
receipt of p,:;yr1ent r1:quest
% of retention pziynents co~1pl Ned
~-1ithin 3 ~1orkin9 days ot U1e
3 5 day 1 i en per ·i o d
3 of projects cor.:pleted within allo'rl
ab le l i ":it fot change or·der
% of µrDject esUrnates ivithin 30'l
of actual costs
rUBL IC HOH KS OE Pt'\RTMf NT
l~GINELR!~G DIVISION
,;\ct 11.:i l
ll)/fl ... //
10~.l
100
100
Actual
l<?Jl-18
95
100
100
1\ctua l
1978-7()
100
100
Ta r~iet
19/9 .. i\Q
90
90
90
90
Target
1980-81
90
90
80
90
SERVICE LEVEL CH.l\N::;E -/\ dr.cre,'lse $(5,267} i~ i'c>c:.11T1rnded for-i9B0--8L This decrease reflects a reduct'icn in
te1nµorary-cfe~rTcar-a~'> i sta11ce. Current. serviu~ levels 1vi l 1 he 1.1aintdi ned in 1980-81.
~-----------------------------1980-81ANNUALIUDGET----------------------------....... ~ 164
{\D~l~lr~lsr;,~/\"l tU'.'{ ;\ND (i~ \~ l->\~
[ XPt:ND l l ~H·~f :;·,_1 ;·1 \.~~,;:'!
L::p 1 oyee Sf'rv: u-s
p rn r ~ s s ; ()(: d 1 s (' r v i u· '.;
h~chnical SQrvices
Supol ies
General Lxpcw,e
L:qui pi:1ent
EXPrNDITURE ANALYSIS
Ji'"
;; ' Ji ,'
r -c:.
? ~ / .' ~ '}
'.~(Ji"} c,,_1_;\_
j :;··r:•. '11
~ ' ' • I
1 , rl(l(~
1 r:,rj
?,//Cl
I n:··('t)d ._,(°'
_(fJ(··1.'<'C·!"-t'J
7 t1P)
Teci1nical Sl'rvicPs -$J ,S\JO i~. r;;:·cc:,••e:1ded to :1r:1vi,~e lk· ~<.1"i1n~~irH1: ShC fen tff·ip:n-ary clc~i'ic;:d as~~istanc:e; $500
for trainin~J 1·1orksho11-s ;)crCainill~! tci fliilil ic 'dorks f f!~:i1w<Tin'.); arn1'',;1~)(J for rtrdnteri<ince of office equip~ent.
Genercd Expt>nst> -$2,liO i;; n.·co1n'.•l'rded to pt'l·Vi~l(· t.ht· ft.,l]v\lins: $1,970 is fnr CHy liability insurance; $4CO for
attendin9 prnfessio-r~T-·,;·jt~el.in~s Jnd confer'(•ncr•s 0 $300 for City 111c:;1herships in M 1Wi1 1 S/\VI:, and PMI; and $100 for
rniscel 1 aneous t>xpenses.
fNGI~FlR!NG OFfICE SUPPROGRAM
fJ!B~~OSE/Q_Q6L. -To provide 0ng·i11eerir.g services to the pub'iic by checking land development p"Jo.ns to ensure cc11npli
ance with ordinances and codes; to prmride eng·ir1eerin9 serv·ices to City departments as requ~red; dnd to t=msurP.
the City 1 s Capital Improven1ent Prrjccts are pldnncd, desiqned, and constructe<f in a tfr1elyt safe, fonct·ional,
aesthetic and economical rnannQr.
'"'~--------·----.._---·-·~------_...-------1980·81ANNUAL IUDGET--------~----------,__.....,. ________ _.,._.
• • 165 •
• • • ---------------·-...,,_-·--.,.-··--·-··CITY OF PALO Al.TO--------... ----------, r PUBLIC h'ORKS Di:PARTMENT
DESCRIPTION -The Enl) neering Office subp1o~Jr'iiL1 is n:~ponsil)lf.' for 1nplr>:1cnt in'.) the C ty 1 s C.:i:,Ha1 lrnprovecient
·r-i;;og-ram;--checkin'..! subd vision and pared niaps, building plans and zone ch;rncw iT'lic,H ons for codr' ccnp11a:nce;
and issl1ing permits to contractors pt'rforr:1in9 work in the pt:h! ic streets. ;\ccc-n 1l ish1iit'nts fot' 19/9-BO incl ufie
rev-1e\tting and processing 15 subdivis·ions and 30 parcel r1ar1s aoo c:onp1et in9 E· Cl prujects.
$174~633 is recoimiencL.,,i for the 1980-81 fiscal >1Cdr. Th·is is an incrca~.c of $r.,S"if.i over the cu1-rent year.
Projected activities for 1980-81 are to dt!Si~in SO% of CIP prc\iects intt'rn,111y, arfi.1 to c0r1plf~te n CIP projects.
OBJECTIVES
To ensure that facilities are designed and built. so as not to ciwse 1>er'.;or1dl injury c.r propf:rty damage.
2. To p1~rforrn engineering services for the sa;.1e nui:1ber or f~\Wr person hours than privc1le consultants.
3. To apply value engineering techniques to projects hdving construction costs exceeding $100,000.
4. To check private development plans for safety, accurlK_y 1 function, aesthetic::; and co1:ip1 iance 1·-:ith City and
State laws.
5. To \<Jrite an land dt~vr.lof.Xllent reports within ten working days after receipt of plans.
6. To keep block books up to date by addiiig'revisions within two mor.ths of receipt of plans.
ENG1 Ntrn INC 01 r IC[
PERFCJR:•V\NC [ MlA.SUfn S
Numbr.~· of CIP projects completed
Tola 1 do 11 ar Vcl 1 uc of CI P projects
completed
Number of lurid develop1:1ent pl.:ins
checked
'f, of l at1(1 deve 10µ1<1cnt rq1orts 1dri tten
within 10 days of receipt of map
3 of CIP projects desi::iricd \vithin
approved cost schrdule
"/, of Cr P projects d~~s i ~med i nterna 1 ly
~Revised target.
PU!H. I c WORKS or Pi\RHH N r
lie t 11;3 ~
t 9 / () .. ! 7
$St~3.000
100%
62%
,~c t1i-11
19/J .. ;,·; ' '.
()
$?/~\ • oou
n
90%
lOUi;
~j0%
.i\t. ·: ' '. :
l~)/.~'., '•l
1
<: •
> J ) <l? 1 nr··c~
1 r·~ !
9j';:
lf\Of.
41 t
;· l~ I"{.·~('' Tar~JEt.
ll r, "! ~ ' '• l (,•!~0-ill i ·-· •# ----·~ ..
l ...... 23
t,n. " '1r'c $4,320,000 ., •. •
6C' 1 )[; .l ~ ,)
() (\':: go,;
9U(;: 90}.~
(1('}1 501.
SERVICE LEVEL CHANGE: -An increase of $8,5/b is recorrrn::ndcd for 1980-Hl. txh~inq service len'!s Hill be maintained Tn-19~(ro--:-Lnand--the_0.ddit1on of soils cOilii)a·(:Ting testing in connection Hith ~trf•ot-trenchinq w~11 re.;;11lt hi long-tenn
saving:; by ir;1proving the qua·1 ity of C'ity engineerin~1/<:onstruction projects.
"-_.., ____ ,.., ___ _...,..._,.,, --·-..... ----·--· ... -1980·81 ANNUAL IUDG~T--_...~-..----· -.. --·-·------,,--------~
• • 167 •
---------~---------------------------------~--------------------• • • ~----------------CITY OF PALO ALTO----------------.....
ENGINLERING OFFICE
lXPLNDl TUf~L SCMMJ\HY
Employee Services
Professional Services
Technical Servic~s
Supplies
Equipment Purchase f, Rent
Genera! Exµense
Total Lxpenditures
EXPENDITURE ANALYSIS
PUBLIC WORKS DEPARTMENT
ENGINEERING OIVISION
Actual Adjusted
1978-79 197()-.80
-·--·-~-... -·--··-··-¥·~·· --·
$11gt223 $152 ,8%
24,032 9,01?
2,079 800
3 I O~i4 3, 150
825
493 200 -·-·-·-----·---· ··--------·
$149,?06 $166,057
Propos•~d
1980-tn
~-·--·-··· ---··
$1S9,63l
9,902
?.,5'.>0
?,350
?OC
--··--·~--~··· .... ···--
$114 J~=n
Er:1µloyee Services -_!l~~.?..~~ is reco1anended to provide staffing for this s11bprogrd1n.
In:.-rec1 St'
([l(~Cl'l'ilSC\ ·-------. --J
$ 6 J l3f.)
8l1()
1,750
HOO)
·-·-~-~ --·
$ 8,567
Professional Services $9,902 is reL~OITlHE.!nded to vrovide the fo110't;ing: $6,000 for professional enQim=:ering
services such as son ir·/estl'gations, feasibility studies and cost. estimating; and $3,90? for nisce1laneous
profe~siona.1 services such as surveying.
Technica'! Servic::es -$2,550 is recommended to prov·ide the follo1v'ing: $300 for attendance at specialty courses and
seminars for engineerinsi·-~lersonnel; $i50 for 1naintenance contracts; and $1,500 for soils C(){:1paction tests.
Supplies~ $2,3.10 is recommended to provide the "ollow'ing: $350 for stationery and misce1laneot1s office supplies;
$200 for minor-<Trafting tools such dS triangles and sca·res; $1,600 for hlueprinting supplies, drJfting paper and
illustration aids; and $200 for reference materials.
General Expense -$~00 is rer.om111ended to providt) $100 for mu1berships in AP~JA and CSI and $100 for travE-1 and
meetings.
~---:w...-.... .,_,.--------------------1980·31ANNUALBUDGET--------------~-----------------
168
PUBLIC WOHKS DEPl\fnMf:N1
LNGINU.IUNG DIVISION
INSPECTION SUBPROGRAM
PUl~POSl/GOl\L -·To en:,.ire that construct"ion of City fac111t.ies and privcite 1.:ind dL'VCiop1.1ent 1iccls !1i'.)h s,'.<111:1:mL c1f
qti·;.-!TffT·a-i)({-sdfety, and is ir; co111p1iance 1dith approved plirns r:mcl specificiition_,.
DE:SCfHPTION -TIH! Inspection subpro~ira1:1 is responsible for inspections at all CIP urojects and stJLdivisions;
Tn-'.5.i)ectTi.lSJS~.reet opening pernits and private 1and develof:1ncnt during const~·uction and provirling :-:121leria'i ~.t.'stin~i
to ensure quality construction. ;\ccor:iplishn:ents for 19/9-80 include cornplf'tion of lS err projec'.: ~rl'>rcctions and
meet.iny perforirrclnce t.a!'Dets for all other activities.
$28~528 is recon'enended for the 1980-81 fiscal ye,1r. This \s an increase of $B91 ov1,~r the currrnt yeJr. Projecterl
-acTf\;-ffies for 1980-81 include completi!H! '.''J ~'.IP project inspect-ions and 1~1ainterw.1KP of ct1rrent service 1eveL; few
other acti~ities.
OBJECTIVES
1. To complete inspection of 23 CIP projects.
2 To inspect 3 subdivisions during construction.
3. To inspect 80 street opening permits.
4. To inspect 90% of CIP projects within the approvP.<l cost schedule.
5. To inspect 90% of CIP projects internally.
6. To inspect 3 county projects within the City limits.
7. To inspect CIP projects totalling $3.456,000.
~----------·~~----..-.-----,----·--------1980·81ANNUAL IUDGET----·-----a---wwwu--~·,.,_------------------~ • • • 169
• • • ..-------------------CITY OF PALO ALT0·--·-··-·2--'""'---------... ----------.......
INSPECTI0N
PERFORMANCI:: MEASURES ------···----·-··-------
Number s: 01 CIP projects completed
Nurnbcr of subdivi s·ions insµected
Number of street opening permits inspected
Construction don ar va 1 ue of CI r: pro-
jects inspected ... of CI P projects ir.spected within ,,
approved cost schedule
% of CIP projects inspected ·intPr-nal ly
PUBLIC WORKS DEPARTMENT
ENGINEERING DIV1SION
Ac::tua l Actual
1976-77 1917~78 -··---·--···-"·~----------
15 6
5 5
88 108
$394,000 $462t000
100% 100%
100% 100%
Actual
1978-79 --.. -·~·------·--
J.6
71
$1,005.000
94%
100%
Target
1979 .. 80 -----·-·----..
15
3
80
$1,390,000
90~;
90%
Target
191-Hl-RJ
?.3
3
80
S3, 456, 000
9r,3
903
SERVICE LEVEL CHANGE -An increase of $891 is r-eco!llnended for 19C~-~1. 1980-81 service levels will be increased
·wah-the"acidTffon-of profflssional assfsfance for largt: projects requiring fu'!1--tfo~ inspection such as Alma Street
Reconstruction and Greer Park frnprovement~.
~..-..----------------...-------a-•J980·81ANNUAl BUDGE?--=----------------------------_,_.
110
----------------------------~-------
INSPECT IO~l
EXPENDITURE SUMMARY
[mployce Services
Technical Services
Supµ1ies
GerH:r,11 Expense
Total E:qienditures
EXPENDirURE ANALYSIS
PUBLIC WORKS DEPARlMENT
LNGINFERING DIVISiON
Actua1 Mlj usted
1978·-79 1979--GO ·--· -···· ······-~--·---~·· ·-·,··-..
$31~94 3 $21,331
10 100
417 ?00
5'. J
-·--····-·-·-··-~-·-----·----·-· -···--
$'') 4')'" ,JL ·' 11._J $27 ,637
Enip.loye'2: Services -$~§.,J.:_2_~~ is rr.cor:r.H~nded for staff·ing this subprogram.
Techn·icai \(·rvices -$100 is reco1:1nended for special izf:d training.
Proposi~d
i9nfJ-81
$?.8, 2?.[)
100
200
-··--~ ..........
~;2n, 'it:n
Supplies -.$?UO is reco1rnended to purchase minor tools and inspection supolies.
Increase
_.lD es_t c_ a_? l')
$ 89 l
$ 891
~--------------------,,,_.--~·-·w--~---1980·81ANHUALIUDGET------------------------------_... • • • i?l
,. • \.~ t,.." ..... : .. . • • • .------------------CITY Of PALO ALTO•
v W1 w 3ml!l..W ____________ ......._
-rfJTES -
....._..._ ____________________________ 1980~81ANNUALIUOGf,T-·------.._--,--,-·,-··--··-----------------._,,.
172
I
PUU C WORKS DE PAR TM ENT
ENGINEERING DJVIS!ON
1.\ctual Adnptl~d Ch.:ir1 ges Adj ustecl Proposed Increase PPrcent
;. ~·I'' , jf) ' 'I I fl I c !) y rs ii f:) DI·' 11c ')II M 1978-· 79 1 <J/9--no To Date 1979-80 1980-m 1Decrc: . .ise) -~-Q9_!!9_~ ... __ ._~'.Ll\1 . .-_lu:,_,__ .. ),. _~)-~···'-.. ':..·~ .. _' __ '\. -~t_\~.:~; ,.._ ......... _. ,,._ "'" '"·~--·-··-""'•·-···--~~--~ --·· ·---... ·--______ ,.. ---·· ·-·· ·-. ·~--·-···-·-----... ~ . .,..,..__. --"" ........... -
foip 1 oycc Benefits $ ll, Hl 6 $ 65,80S $ ?.5,318 $ 91,123 $ 91,122 $ .. (1) %
l\c.fo1 in i st r·,1 t ·;on & Gen2r(1l 40,82?. 41,891 g~ 134 50) 0~!5 44~758 ( 5' 26 7) ( 10. 5)
F n g i n e e r i n ~1 149,706 140 l• 95(1 25~099 166,057 174,63J 8,576 5.2
ln~;,pectinn -·--3?.~ .. 1.?~. ___ 2-}_~?} -· --~L~8~'.! 27 C)l -·· ?~?..! ~2=.~ 891 3~2 .... ---~-)_,1 ------····--···---~-------
10·1 f\l EXPUHJl TUF~ES 294. 768 272~437 62,405 334 ,842 339,041 4' 19<1 1. 2
t:XPUffJI TURES BY 08,J ECT ---·· --· -·· -· . -----·-·--··-~-··-----
Er,ipl oyee Services .?.62 ~ 04 7 254 '317 61'003 315,320 319,319 3,999 J. 3
Professional Services 23,23? 8,500 51? 9 ,OJ 2 9,90?
Technic.11 Services 2,44b 3~150 3, 150 4, 150 1, 000 31.7
Supplies 3,507 3,500 3,500 2;700 (800)
Equipment Purchdse & Rent 825 890 890
General lxµense ____ ?.;Ill _____ ?_!_~.!..Q --.. -1.~.?JC!. ·---2, 9l0. -------·---.... ~ ........... ---
TOTAL EXPlN!JITURES 2S4, 768 272,437 62,405 334 ,B4? 339 ,04 .l 4' 199 1. 2
Services from Oth(:r Departments _}2_159~ ..... 32_,594 ~3?. 954 _3~_t8()Q_ ,_-1:.&:~~-5.6 -----·--__ , .... ,'\:.._, __ ._ --
TOTAL COSTS 327 ,359 305,301 62,405 36/ i 796 373 ,841 6~045 1. 6
FINANCING -·---·-·-··
Departrnenta l Reven 1.Je 6,431 9, 180 9' 180 8,100 ( 1, 080) (11.6)
Ser'r' ices to Other Departments 1,400 1 ,400 1,000 (400) (29.5)
Prior Year Encumbrances 3t 100 1,402 1,402 (1,40?} {100.0)
G&so·1 i ne Tax :·' 500 7~500 7,500 7,500
Genera1 Revenue .110,328 __ ?-8 ?....L3 l J_ ,_,§.:.~.I 00~ --~1_8_J)~. _357 ,241 __ 8, 927 --2~6 -
TOTAL COSTS $327 ,359 $305,301 $ 62l405 $367,796 $373,841 $ 6,045 1.6%
"-TUI ......... am •• ..... = 1980·81 ANNUAL BUDGET • • • 173
• • • ~----------------CITY OF PALO Alto----------··-· .. --------....
AUTHOf{ l ZlD f>OS Ill OilS
A.s$istant City Fnginecr
SecrcLH'.Y 8
Inspector Pvbl ic Works
EngiriCl'rin~J Technician 1
Supervisor Engineering Serv!ces
Engineering Technician 111
Assi~Lrnt Engineer
Principal Engineer
TOTAL RFGULAI\ POSIT JONS
TEMPORARY AND OVER TI ML
Ter.iporary
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL Pt~SON YfARS
Al~_Q_~~1r ION ~'!'_J~!-~JPROGRAt~
Employee Benefits
1\drninistrat"ion & General
Engineering Office
Inspection
TOTAL PERSON YEARS
AVlRAG[ COST/PERSON YEAR -----·---~-·--.. ------
Actual
19/3-79 ___ ... .__.,
I.
1.
L
1.
L
3.
L
1.
-~-· .. ··-·-·····--
10.
.40
.27 _____ ,..,_., __
.67
10.67
1. 62
1. 69
6.10
1.26 ------·
10.67
$262,047
$ 24} 559
PUBL IC W(){KS OEPARTMENT
E~GlNEERING DIVISION
Adopted
1979-·80 -····----......-.
1.
l.
! .,. .
1.
l.
3.
J..
L ___ ........ _ .. __
10.
.24 _ __ ....,._, _____
• 24
10.24
1.350
1. 730
6.175
.9B5 _____ ... __
10. 24
$254,317
$ 24 ~ 964
$
$
Changes
To Date
( 1.)
l.
1.
l~
.135
• 865
----·-
l .
61~003
3,089
1980·81 ANNUAL BUDGET-.. ·-·
Adjusted Proposed Increase
197q_8() 1980-81 _(!l_~~!~~~~--·-·-.,·---·-·-··••-.'-• --------... -·---
1. 1.
1. 1.
1. 1.
1. 1.
1. 1.
2. ..• (..
2. ·'l < .•
'> f_ • 2.
~·---____,.._ .. _ -~·~·-------·
11. 1 'i ~ ~
• 21 • 21
.24 .24
---~ .. ·-··-----............ ___ ----
• 24 .45 • 21
11.24 1L45 c2l
1.485 1. 6~) .165
1.730 1.70 (. 030)
7. 040 6.92 (.120)
.985 1.18 .19fj -... ·-----~
.. _, ____ ----
11.24 11.45 • 21
$315~320 $319,.319 $ 3~999
$ 28,053 $ 27 ,888 $ 16~1
-• . .., -... W5 ./
174
__.------------------ClTY 0\1= PALO ALTO----------·_,-_,,_"_
PUBLIC w'lWKS Ol PNHMENT
STREtTS DIVISION
19e0-81 f'~WG!~M·', ;\ND StRV.iC! trvr·t -Lxpeoditures of $1, l/O,i395 are reco1m1ende(J for the 1980-81 f'isca1 year. This 1s-an ··{r,c·r,~:}sr;--()f 1{~"1. twr·ov-61;--· th"e current year and TiicTudes-The addition of funds for twi cc yearly cont rnctual
cleaning of the Ci vie Center Gilrage and an increase for the r't>q~iired annudl pcy111ent to ITT for maintenance of
the~i access rol1i.I in ~cccrdJnce }°!'\th the property p .. rchase dgreernent. The bu-:k of the increase is du.;~ to the
increased cost of asphalt products.
AOMINISTRAlION AND GENERAL SUBPROGRAM
PURPOSE/GOAL -To provide for the effectivt.• p1anning, execution 1 contro1~ and evaluatiori of the programs w'ithin
the St reetsD iv i 5 i or..
DESCRIPTION -The Adrninistr,1tion and Genera'I snborogram is responsible for th"-' management und direction of the
·sft:"eets -DTv-bion. Typical activHiPs include scheduling divisional work) preparing f"ie1d work orders~ safety and
loss contro1~ €'np1oyee de1elof)Tient :..ind supervision and report preparation. Accompli::;hm€nts for 1979-80 include
ut i 1 i zat ion of the Pave,1ent Manayer,1er:t System for the first t. ime to schedti"l e ma i ntenanc;e activities, conducting
division level sofety ne€tings on a monthly basis that resulted 'iri 16 consecutive ·injury free months to November,
l 979; and decre,1s i ng fuel consumption despite increasing street sweeping frequency.
~lf17~032 is reconuit!nded for the 1980-81 fiscal year. This is an increase of $28,614 over the current year.
Pii.ins for 1980-81 include utilizing the Pavement Management Systen to schedule street .!":::intenance activities, to
ev.3.luate reorganization of the administrative funcU~n~ to prepare a grant application for pavement traffic
markings. and to exami li~ the emp l oyet.~ eval uat fon proce~ for possible improvements •
...._,,-------·---------------·-----1980-81ANNUALBUDGET----------------------------------• • • 175
• • • ....-.----------------CITY Of PAiLO AlTo-----------------·-----....,.
PUHL! C WORKS DE PART ME NT
STRfETS OlVISIOH
OB.JECT I Vt S
l. To respond to all cociplaints, inquirie~~ or req_:esU: tor service within 3 working days.
2. To decrease division fuel t:onstanpt.ion by l'.L
3. To conduct 111anag£>1:wnt incident reviews for al 1 division c:ccidents involving lost time injuries.
4. To evaluate the administrative organization of th£ division.
5. To use the division work maintenanct' systi~r:1 to sch:dule work for all subprograms and to imprnv<~ f'ie1d management
pr-act ices.
6. To successfully manage six ClP projects.
7. To update and maintain the traffic cont ro 1 device inventory and the Pavement Maintenance Mdna gement System.
~-------------------t980·~U ~4NNY.AL IUDGt:T----------------~
176
______ ,, _____ ,_ . .,._,.._ .. ..., ____________ =CITY Of PAlO ALTO"""'-' ......... ........-.m i.111,WA ~...,~lllr'J ICF ·~----------
PUBL i C lolORKS Dr PAATKHi T
ADMINISTRATION MW GLNrnAL A:_'.turil
PERFORMANCE MEASURES 19/0-? I
Number of comploints/requests for service
Number of 1 ost tiri1e inc i dpr:ts
Gal Ions of fuel consumed 4?,000
3 complaints or requests for -:,ervi<:e
responses which exceed 3 days
% of lost-time i11cic11::nts reviewed by
man a ge111ent
1 reduction in fuel consumption
% complaints taken to higher authority
after initial contact with Str~cts
Division
Number of CIP Projects Managed
STR!!TS OJY!SION
Actudl
1();g ... 7c.i
~ -. ~ . . ~ ... -~
34, JOl
Target Target
19/9-BO 1980--81 .. ..,.-.. ····~-·--~-
..., ____ ...... _,..........._.
100 100
0 0
36,010 36 ,010
0 ()
1001, 100%,
5% 1%
0 0
6
SERVICE LEVEL CHANGE -An increase of $?8,614 is recor:Knendr!d for 1980--81, r-esulting from a reanocation of
ClTi1sfonalpersonnef. Current service 1evels ~i'il remain the sarre for 1980-31.
• • • 177
' . ~ . -. . .. .;_. '. . . --. t· . . . ' •
• • ~-----------------CITY Of 11.l'i.OAU'O-=------·--..----·-·-w ,..
ADMINISTRATION AM) GENERAL
EXPENDITUHE SUMMARY _._ .. __ _.___ ______ . ________ ,.... ____ -
Employee Services
Professional Services
Technical Services
Supp 1 ies
Materials
Equipment Purclrnse & Rent
General Expense
Total Expenditures
EXPENDITURE ANALYSIS
--·--·~-·-----~··--···--
PUl3UC wGRKS otPJ\RTMFNT
STRtET5 DI 'JIS ION
Actual .A.dj us t ed
1978-· 79 7979-80
--~--~ ·-•>-· ----" ... ~ .. ....
$47,990 $S1 ,764
12$ 10 '0{10
9,975
1 .484 9rJo
788
4,79l
§!!.~~~ ---~-5_,._ 7-.Q 1
$130~044 ~1?8,4H~
Pr·oposed l rig()_ ~q
--
{q1·1 ·~ /1' ... ·' ,_ ',). l:
'.~:::/;
_ _c=,_s_~/o4
$1~)"1,0?")
Employee Services -$~0.37_[~ is recoirrnended to pr<wide staffing for this s11hpro~r-.w1.
Incr~&si:>
il.!cc rr:'d Sf') .:\ .. ____ -·-···-. .. -
$ :3H,G14
( 10) 000)
S 28,Glti
•
St1ppl ies -$950 is recorrrnended to µrovide th<:? following: $900 for office supplies~ c1nd $50 for misceHaneous
operating supplies.
General Expense -!~~t701. is reconvnended to provide the following; $24 for pro!J€rty rent and taxes; $65~180
for City liability insurance; $100 for memberships in professional organizdtions; an<l $400 for travel ar;;i t.1e~tings.
~-------------------------------1980·81ANNUAl IUDGET----------------------------------178
------------------------------------------------~-----------~-------
PUBU c wOOKS Dt PAR r~rnr
SlREETS DIVISION
srnr1 i MAINTrnA!'-IC[ SUfH'RDGJU\~\ ~'---·--·-.•·.,-.. ~_.-... ··-·-· .. ---.. -~-..
-;-;enfEre·s ~··-l)l cycles~ and pt:dest ri ans.
PURPOSE/GOAL. -To 1nair.tain the public stn~ets ·in-~ marnicr that wil\ f.:li.:i!it.Jte Hie· s . .\fr, d1°1 ,_,~-,:,,,.-)y flow of I:
J~~S~~J.PTJ_9~~. -The Stret.~t Maintenance subprogram is re:,ponsit~le.to: tfif'_5-~ht;du1~n9 of rc·r:ijrs <111d preventive
marntenanci: to ensure that streets are safe .;ind d\.1f:quatc. 1yp1ca! act.n1t1c:; inc1udt '.I.rcpt pcltchinq,
resurfacing, base repair and slurry sealing. Siyrdficant ac:cornpli'.\hin(•iit:, f..:.T 19/<L:_~n inc·lu::ic• s11t".'{')'i11\J a11
streets west of Alma and entry of the data into PffiS~ progrJITTning the rcs1.irf(:cin9 nf rw,3rl_y sh: 1cil2> of
streets. maintaining 0.04 work hours per sqare foot of base repair and <-~11 velopin:] dddHiona1 critt!<'ia fr:ir-::tre.et
rehab il it at ion.
$?.35,7l4 is r~coff~11e11ded for the '1980-81 fisca·l year. This is an incre,•'.>P t•f $3/~M5 ovi~r Uw r:urrent year. Prof~cfed actlvitil:s for 1980--Bl are the use of the P~'lei;ient MiiintP.nanct: i·~,rn<1ge::ient Systrn (PKMS) to ~elect
streets hr base repa ·i r and resurfacing, and the rfove·l 01lnent of a work pri:.19 rM1 for hr'i dge du: k repc. i r.
OBJECTIVES
l. To seler.t streets for base repair~ slurry sealing, and resurfilcing fr011' ,:t1~ streets with a PMMS condition
rating of 65 or less.
2. To resurface l ,000,000 square feet of street.,
3. To repair 100,000 square feet of base, utilizing 80% f1Jl1 depth A.TB and 20% petroo.ilt.
4. To survey al 1 bridges and develop a work program for bridge deck rehabilitation.
5. To improve P1't1S by surveying and entering into the prograrn all bus routes and all s.treets north of Orego11
Expressway and east of Alma.
------------------------------1980"81ANHUALl~DGET------------------------------~---179 • • •
• • • ~------------------CITY Of P.d(.) Al.TO---------_,.---------.....
STREU MAINTENANCE
PERFORM.A.NC[ MEASURES
Square feet of street treated
Reconstruct {Alma St.)
Resurface (Overlay Program)
Surface Tre,:itment
Fun Depth ATB
Petromat
Temporary Ski r·1 Patch
Cost per Square foot (materials/labor)
R:aconstruct
Kesurface (2 11 lift)
Surface Treatment
Ful1 Depth ATB (8")
Petromat
Temporary Skin Patch
Average life/cost ptir sq. ft. per year
Rec.;onst ruct
Resurface
Surface Treatment
Ful 1 Depth Arn
Petromat
Temporary Skin r~1tch
PUBLIC WORK.i Dt:PARTMENT
STREETS DIV IS ION
P1ctua1
19/6 .. 77
Actua.1
197/-78
,f..ctual
1978-79
ld gc>t
19 C:-RO
lOfl,000
T c:rget
1980-81
300,000
1~000,0Q(;
500.000
80,000
?0,000
100,000
$5 tota1
50{ tot(11
:.~. total
$1.50/.50
,$ • :.'1S/. ?~)
$ .?0/~16
20 v rs /25~
10 )'rs/sf
5 yrs/1~
20 yn;/104
5 yrs/12~
2 yrs/18~
SERVICE LEVEL CHANGE ~ An increase of $37 ,645 ·is recorrrnended for 1980-81. Although the leve1 of service provided
Tr1T980-8'i-will--be-The same as in 1979-80, the method used to achieve that level will be revised to COi:E with the
astronomi<:al incrNses ·in the price of asphalt, Currently repair of street base failure is done by completely
removing the failed area and replacing with full depth ATB (asphalt treated base). The rapid escalation of asphalt
products led to testing, over the past two years, the use of alternative m€thods. One is the use of reinforced
structural fabric (petromat) whid1 is placed over the failed area and then covered with ,3 thin layer of asphalt.
These test sections have been monitored with the result that a determination has been made that 20% of base
failures 1nay be treated ir. this manner. The total arnount of base repair will remain at 100,000 sql1a1'"€ feet in
1980-31, no chang~ in service level. This will be accomplished b,y utilization of 803 foll depth ATB and 20~ pet romat.
~-------------------------___.,----1980-81ANNUAL BUDGEi·------·----------------------..---~~ WO
•• • \ \ .. • • ~. ; ; • -• • • • ' • • f
STREET MJ\INffNANCE
e<rUWlTURf. SUMMAHY
Emµloyec Services
Supplies
Materi11ls
Tota 1 Expend i t1ires
iXPENDITURl ANALYSIS
PUBLIC wORKS Df:PAATMUH
STRCUS DlVlSION
Actua1 J\dj us ted
19'/8-/9 19?9-·80 ·········-····· -· --... ~· ~-~ .... ~
$ bt '<~.:'· '.> $ 99 t 969
7~4g4 2~000
----~?2.?_l~. -2 ?.!. .1.~ .9.
$18/ ;li~.il $198 ~ 129
Proposed
l 9BO -F ·1
$ P.6,t/4
2,000
J_~Z.2.~q_o
.$?35, 774
Er;1ployee Services -1~~~7~~-is rt;con1nended to prvdde staffing for· this suhprograrn.
Tncn';1~~1'
_(Drcn' 11~;1•)
$ (] 'l l ''h' ~· ' .. ..... (
'f ''"'10 -~tl_,~~:: ..
$ 3/ ,6t~'.:
Supµhes -$2,000 i5 recomnencled to provide the following: $l~Q~j0 for minor too1s o.nd field work supplies; Jnd
$950 for sa-.P(?f,Y-and medic<1I suppl 7~'~·
Materials -1J:~7 ,9_00. is recomnended to purchase asphalt materials.
SIDEWALK MAINTCNANCf: SUBPROGRAM
_PURP_Q_~JjGOA!: -To provide safe and tisahle s·idewalk!> for pedestrians and bicycles.
DE~'::PIP1ION -The Side1·rnlk MJintenance ·wbprogrdm is responsible for ensuring tkit pub'lic sidewaH.s 1 curbs and
-g!itTt~:--····-a·:re· rnairitilined and are safe. Typical activities include concrete repairs, sidewvlk replc'cf'1ncnt, root
Si..i.'n':i 1·!g, curb and gutter replacement, surveys and inspections. Significant activities for 1979··{\0 wt:re the reinoval
and replacement of more than 10,000 $q. ft. of coni::rete sidewalk and more t:.an 800 linear foot o'f concret~) curti and
gutter and tt1e survey of 100 City blocks with temporary repairs as needed.
$94,781 is recon111ended for the 1980-81 fiscal year. This is a decrea::;e $(13,?.4/) fron th<:~ current year and
reffect's th2 pe:rson years required to accomplish the subµrogr-arn goals. Prnj~~cted activ1ti~s include surve_iling 100
City blocks for potential repair needs, scheduling of repairs based on the surv~y, and tr<~e rO·)t sawing.
~---------------1"0-~AN~ALW~EY~"---~---------~lBl • • •
--------~---------~---_, _______________ ,_ , __________________________ ___ • • • ----------------·------·-·-·-··--CITY Of PALO ALTO--------------------....
PUBLIC WORKS DEPARTMlNT
STREETS DIVISJON
osaEcn vEs
1. To replace 25,000 square feet of s·i<1ewa'lks.
2. To 1 imit preventive root sawfng to ?.00 trN~s per year coordinated ',!'lith Parks Divis.ion.
3~ To replace 2,000 linear feet of curb•: and gutters.
4. To develop work standards for sidewalk removal and replacement.
5. To survey 100 City biocks ar:d prioritize necessary repa"irs.
6. To respond within 3 work1ng days. to all inquiries/cornplaints regi.trt"!in!J detrriorated or dan1aged sidewalks.
SIDEWALK MAINTENANCE Actual Act.ual Act u(11 Target Target
PERFORMANCE ME.l\SURES 1916-77 1977-78 1978-79 1979-80 1980-81 ..... .._ .. _ .... ,, .... ............_ ___ , ____ ..,..,...,_¥•--· -----··-·-~··-·-· ·-· -··--··-----·~---···~--~·--·-·· .. ···-·-· ~-~--~~
Numher o f \'IO r k i 11 g days to re$pond
to complaint 3
Number of square feet of s i de'rlu 1 ks
replaced 29,560 15 J 962 29,2?.0 25,000 25,000
Number of trees for preventive
root ScH't'i ng 200
Number of linear feet of curb and gutter
replaced 1'706 772 2,223 2,000 2,000
Nur:1ber of square feet of sidewalk
replaced pe'r" person hour 6~5 6.25 7.5
Number of City b 1 or: ks surveyed 100 100
SERVICE LEVEL CHANGl -A decrease $(13,247) is reco1m1ended for 1980-81. The 1980-81 service level will be the
sanie a$ .. forT979-8o-.:-The nu:11her of square feet of sidewalk re pl aced per person hour more accurately ref1 ectr the
estimated ineastire.
-----.w--• ... _..1 _ _....,.-------·-·-.--1980~81 ANNUAL BUDGET---------------_.., 182
...-------·-·-... ·-·-.. -·--.. -·-----........ ...---·---·-·--CITY OF P·'1t0 ALTO___..
S IOU:/ALK MJ\ lNH.NANU.
lXPLND lTUR[ SUMMARY
Employee Services
Technical Services
Supplies
Materi a 1 s
Property
Total Expenditures
EXPENDITURE. ANALYSIS
PUBLIC WCHU(S DE PMTMFNT
STREETS DIVIS ION
Actual .l\dj usted
19/8-79 1979-80 ... ~ .... -----·~-.-~. --------···--·-
$ 73, OOi' $ 8? '??.8
;?9
S~OSJ/ 3,400
l 7 I 36 7 22,400
16 -___ ,. __ , ---··------............ -~
$9S,516 $108;0?8
f'ropOSE~d
1980-8'1 ··-·· ------,. ___ ._ ...
$ 6f3 • f:~il l
3~400
22,400
-~'"--·-····-... ······
$ 94,7Hl
Emp1oyee Services -~6~_.J3_l_ is reco1iJnendr.d t0 provide staffing for this subprogram.
Increasf'
f[Jecrea se) ..l. .... ~----~ .... ~-... -----~. ..
$ ( '13 '241' )
d· I .., \
Supplies-· $3,400 is reconrnended to provide the foliow'ing: $3,000 is for minor tools and field 1~ork supplies such
as form luniFer·;·-$400 is for safety and medical supplies such as safety cone~ and barticades, hardhats, etc.
Materials -$2?~1-~~0.. is reco1nnended to purchase Portland cement, pre-niix concrete an<I a.~rnregate.
TRAFFIC CONTROL SUPROGRAM
PURPOSE/GOAL -To maintain the existing systems of traffic control signs and street markings in a manner that will
facilitate the safo and orderly flow of pedestrians, bicycle and vehicu1ar traffic throughout the City.
DESCRIPTION -The Traff'ic Control subprogram is responsible for the maintcn,rnce of traffic control s·ign~; and
street markings. Typical activities include painting curbs, parking marks) cross-walksj stop bars, and lane
1 ines; installing and maint~dning signs. Major acconipl ishments for '19/9-80 include revising 5 intersections,
utilization of the Tra ff·i c Control Device Inventory and prograrm1 i ng the re pl a cement of al 1 pa i ntNl lane lines,
legends, a!ld cross-walk with plastic on 6 mi'!es of streets •
...._, __________________ ,..._ _____ ·-··-------1980·a1ANNUALBUDGET--------_...--_. ..... __ __.. • • • 183
i...-------------------------------------Bil!Ulmlililllll .. llllmlmlllMli!BlliRlll!ll--~ ....................... ~ .............. ....
• ...... ' ..... • •' -• '·. ' ••• >
t
• • • ~------_,..-----------CITY OF Plit.O ALTO------------------.._
PUBLIC WORKS DEPARTMENT
STREETS DIV l S ION
$80,609 is reco1i~~1ended for the 19130-81 fisca1 year. This is a decrease $(1~719) from the current year. Plans for
T9ff(f:-8T include i1:iplernentation of recori1nendations fro:n the Traffic Contro-1 Oevice Study, and establishtng a year
round traffic line striping progrnm.,
OBdECTIVES
1. To paint '/~) mi 1 es of lane l in1~s.
2. To mark 40,000 feet of cross-wa1 ks and stop bars~
3. To ·install/repair 1,600 traHic signs.
THAFFIC CONTROL Actual Actua1 J\ctual Target Target
PERFORM1\NCE MEASURES 1976-l/ 1977~78 19/8-79 191 g .. so 1980-81 -----·------'-·---·-·------··-·--........ _ ___ .,,_,.._,.... __ ·-··-~ ..... ·----__ ,._. __
Number of mn es of lane line µainted 85.93 83.32 77. 41 85 75
Number of 1 i ne feet of cross-walk and
stop f)ars µa i nted 43,008 45,421 47 ,910 3/,800 40,000
Number of 1 i ne feet of c n">SS·-wal k and
stop bars rep 1 aced with po1 ymer film 4~200
Number of traffic signs installed/repaired 2,480 2,332 1)687 1,600 1,600
SERVICE LEVEL CHANGE - A decrease $(L719) is recoril1iended for 1980-8'1. The !:>ervice level for 1980-81 will remain
the same as·-fo-:r-1979-80 except that increased emphasis will be given to maintenance of the existing system. The
Street Lights and Traffic subprogr'1m has been combined with Traffic Control.
....__--------------------------..-...-1980·81ANNUALIUDGEt-,_ ... ~""""·-Pl •
184
-------------------CITY OF PALO ALTO-----------------.......
TR1\Ff IC CUNTRC!L
[ X Pr: iiD l Ti JI-; t: S ti:,l:°'V\R Y
Enµloyec Servicls
Supplies
MJteriols
Total [xperiditurcs
fXPEND!TURL .~ll1~L YSIS
PUBLIC WORkS DEPARTMENT
STREETS DIVISION
Act ua·1 !\dj us ted
1977-·78 1978-79
---~--··-.--···-··-·-~----~---·--
$58)801 $~ ') 8" 'i .J .... 1 ~ ...• ) ...
11 ~291 l?,475
~-~~1. 16,00Q
$85 '996 $82~32B
Proposed
19/9-80 -·------·-·-··--· ..
$ ... 2 p~ ..... , •• >4.t-
1?.,415
~~_Q_OO
$80,609
Erip1oyee Services -_l:'..?-2_1_3_4_ is recommended to provide staffirig for this subprograrn.
Increa.se
_{_f_)·~-~.Ct~-~.~!?)_
$( 1,719)
------
$ ( l,'i19)
Su1);ilies -$12,475 is reconrnended to provide the follO\'fing: $1,050 for minor tools o.nd field \'iork; $11,000
for che1;iicaTS.ar!dpaint; and $425 for safety and medical suppl ·ies.
Materials -$16.000 is reco:;mended to purchase traffic control si9ns an<l materials. --.-.:---
STREU. CLEAN I NG SUBPROGRAM
PU_RPOSVGOAL -To maintain the streets. roadsir!i> f~r! parking 1ot.s of th~ City in o. safe arY.1 clean condition.
Q~_SCRIPTIO_t!_ -1he Street Cleaning subprogram is respons·lb1e for maintaining City streets in a sanitary condition.
Typical activities incluc1'e s•t'leeping streets and parking lots, emptying and cleaning public n~ceptacles and
roadside clean··ups. Significant ar.comp1ishments during 1979-80 t-1ere increasing frequency of street sweeping to
1:Yeekl.Y, ut.ilizut.ion of a new leaf collection method which -increased the daily co11ection to three times previous
capabil lty, updating of rates charged to CALTRANS for sweeping El Camino Rea1 and util izat'ion of back-up operators
to ensure service.
$.201 ,623 is reco111!11ended for the 1980-8\ fiscal year. Th·is is an increase of $13,24G OV(~r the current year.
During f980-8l, ongoing activities wirr continue including the weekly sweepin9 of residential ,J.rQas. Efforts will
be 1nade to better pinpoint causes for potential missing of routes.
• • • .------------------CITY OF rJLO ALTO-----------------......
OBJfCTl 1il S . ··-·--· -.. ---
' , .
3. 10 naintain day of the 1-:t:~ek routin~J,
STRUT C!l.ArHtH~
PUHORMMKl MLASUIU'.>
Nw;iber of routes/ pe1· 1,..;ed,
fft1111bt>r of par~ i ng lot spd<.:c•:; ~h't'pt.
Number of cubic yards leaves dnd
debris collected
PUl1L IC l~Qi; KS DE PARTMHH
S II-ff E TS DI VI SON
f\ctual Actual
l 9lG-71 l9J7-7g -----··-·------------···----
84,!53 100,520
Actuil1 Target rargct
1978-79 1979-80 1980-fll ·-------·· ____ ... _._ ........ _
20 20
62,733 B5,000 50,000
22!588 20,000 20,000
SERVICL LlVEL C!lf\NGl -.1\n in1::rease of $1:1.246 is recorrrnended for 1980-81. This increase is due to the addition of
coritract".cosCs-torcleaninq and dc~p·easing the Civic: Center parking garage on a twice yf!l1r1y hasis and increased
cost. for leasing -~ !edf loader. Street SHeeping \'lill be scheduled weekly in residentia1 areas e-xcept during the
period of heaviest leaf foll when resources are concentrated on leaf collect.ion. The number of parking lot spaces
swept has been reduced due to chcrnges in subprogram work priorities,
"-----------------...... -----------1980-81~NNUAL BUDGET-....--------------------------------
186
~-------------.. ·------------CITY Of t~tO .ALTO-·--------------.---------....
STRLl ~· Cl.t1\NING
EXPENDITURL SLW:"::\~:\'
Employee Services
Technical Services
Supplies
Materia1s
lqui prnent Purchdse ?. Rent
Tota) E>:penditures
EXPENOITURl ANALYSIS
PUBLIC WORKS OEP.1-\HTMUH
STREET~ DIVISION
Actual Adjusted
19/3-19 19"79-f\O
-·~··-· .. --·-. -·-~····· ,, .. --~-... -· --·-
$119) 44 9 $161 (\7 ,.
r ·'' ::> l 1 • 426 10,500
6,850 6,902
181
-----~~~Q~~ --···-~iooq
$141,766 $188~ 7/7
Pm posed
19fl0-8l '"'--·· .. _ .. ___ .. -
$152,721
24,500
7,402
1 J ,000 .......... -.. -: ...... _.
$20'! ,623
lmployecServices·--:-·:tL5.2._!}?.l ·is recrnmiended to µrovide staffing for this <;ubprogr.:11.i.
IncreilSC
. \Q.~S:.!Y 0.~ '~ J
${ 9,254)
1 ii ,:iOO
SOO
-·-· ---~~-990..
$ 13,246
Technicd1 Services -$24,SO\J is reconmended to provide the following: $13,500 for emptying and cleaning
litter/trash recept.:icTes·;·-a-nd $ n ~OOO for contract c1 eani ng of the Civic Center garage.
Supplies -$7,402 is recoiiJnended tn provide the followir1g: $1,152 for minor too1s and field vw~k supplies; and
$250 for safe~y-and medica1 supplies.
Equipment Purchase & Rent -}l?_t.900 is recoITTnended for lease of a compactor to pi ck up 1 ea f piles •
..... ------------~--·-·--..--------------19S0~81ANNUALIUDGET------------...--------------------
• • 1D7 •
• • • -----------------, ......... _ ... __ *"'"0 .... -·--CITY OF ;: ... %l0 ALT0"'"--"-0 "' .... __ ,, _____________ ,M ..... _, ___ ...... ___ .. .,...,_.. ___ ,_. ____ __
srnu.rs DlVtSION
s ;· ur.: ~< DP./\ l ~~_;\C ~ s u C·~r !~(lGf(/\M -·--·----···------·-. ------.. ·-
DESCRIPTION -rhe Sto1'1; Draina'jc sub11ro9ra1: ls resp011s':b1(c for 1:1di11t.rJinin~l a11 storm drain facilities. Typical ac-fTvitTes ___ includ~:: r·cspondinq to r·1nco1i crn::;"Lnnts, ir1v<:.·~;,Li:J.:!tin~J and clea1lin9 clogged inlets or conduits and
generdl c1ean-up D.nd reptiir an.er ston1 dd:1(i~e. Si~1nific~nt. accorn;)lish1'lent~. for 1979· .. 80 i-H.~rc acquisition and
uti1izc1tion of a rie1~ VJC\i1.c: truck, (jfscuve1-y Jnj ccwn'ctim 1 of design/consl.ructior deficiency at Matadero Purnp
Statio11, repldcei1ent of r;iissin~1 fl.;ip '.J·~ite~~ ;:t three rJ!ltfao' locations as d result rif pro9ramn1Qo inspections,
reµlacment uf 832 ] ·inear feet of curb dnd sutiJ'i't cH1d in~t.al1r1ent of a new c>ntrol system at University 1\venue
Pu111p Stdtion.
$40,238 is recmnended for the 19BO-En fisc.1! ye,1r. T!!is i~; ,111 increase of $4,729 over the current yc3r. A
cor1tlr1uation of nornal activit.H'~, is pLrn11ed for 19f\U-tn. In add'itlon) planned activities •.vill include
identificdtion of inlets ne,:din~; reconstruction, insLi'ilation of prnpc1' lighting at Matadi:ro Pump Station and
i dent i fi cation of potent i a i procedural iriprovt:.•r :ent.s,
OBJECTIVl::S
1. To inspect, clean and repaii' each stom drain prior to the rainy season and as needed during this season.
2. To inspect, :~iaintain and clean each pw11p1ng station µrior to the r.Jiny seasc;i and following each storm.
3. To respond to a11 reports of flooding c0nd it ions and st.orr.1~rel ated da1'1age.
4. To uti'lize vacuum truck to clet!n 500 catch basins.
5. To identify 100 inlet structures in ne-cd of reconstruction •
....__..__.. ___________________________ 1980-81ANNUAL8UDGET---·.--...---------------------------"'~
188
-----------------------crTY Of f'.;~l\,) ALTO-"
STOHM DRfl lNt'\Cf
PERFORMANCE MEASUf(lS
Nur.1ber of storm/ flood cans
Number of catch basins cle;irwd
"f, of storm drains inspected prior to
the rainy se<lson
% of µurilping stations inspected µrior
to the rainy season
% of pumping stations inspected follow··
i ng each storm
f\c t u,J l
J976-n
l? l
STRfflS DIV!SION
~ Ao•IM*i•m•A:+a~.---...... --------...._
Ac tu01 Target Target
19 ,H!-80 l 9/(L80 1980--81 ·······-··--·---.-~-------
rs~·l 2~,() 250
500
100% 100%
100% JOO%
100% JOO%
SDWICE LEVEL CHANGE -An increase of $4,729 is recorm1cnd€.'Cl for 19H0-81. 1980-81 service levpls will he the same ·a-sthos-e--irr 1979-80:
......_--------------1980·81 ANNUAL IUDGET----------------_,_-• • • 189
-~----~~-----------------------------------
• • • ~--.....,.,-·--.. ·-------.... -·-rn1 ....... -... :1-----r-· ... -...... ·-·l:Oiil-•;---.. -~~~~·c1rv OF PA.O AlTOtaWi-.. A-·-)l'J ... .,.., .. ~~;o:::ol:"°""-".,_"" __ __,_...,...., . ...,..s-_______ _...,..._
s rn r LT'.) I) Iv I s IO ~j
STORM DRf\ f NJ\G~: A , ctua~ i\ri. t' t ~ .. J t; ~ .., C ! I f';~l~}~OSCi..~ Incr'f.'cS('
EXPLNDirURE SUMM1\RY 19 j t~ -· / 9 1919 .. gc l('!iW-nl
4• -·-·----·--·---·-----.---....... __ -------CP.C'..cLq_a~!00.
Employee Services $34,3:31 <:: ,, '
-t-l .... ) [ '6 ~) () !13 b} :~;~~1 $ 4,72()
·rechnica1 Serv ·ices 2,0G5 2 ,ono ?,0UO
Suppl ics l} 071 Fl~iO G50
M.Jte)·i a 1 s ·15 :t l r'n.·1 , \)\...-' l_; 1 ,on~1
Total Expend i tun~s $3/,l"it1:3 $ 3'.), ~10t'f $40,?:Jt; $ 4' 729
EXPENDITURE ANALYSIS
Supplies -$850 i~ reconv11ended to pn.1vide the fol101·1ing: ~;800 for c1inor tools and field ;1ork; and $50 for safety
and 111ed i ca 1-s·upp 1 i es.
Materials -1.!_~_QQ.9_ is recommended to purchase aspht11t prod11ct~~ for Cldvert ma\ntPPanc(i.
WORK FOR UTILITIES SUBPROGRAM
~RPq_~_t:/GQJ~.L ··To repair streets and sidr:1valks ,1fter the installation or repair of suhsurfac~~ ut.i1Hies.
DESCfUPTION -The ~fork for Utilities subpro~irum is responsible for the replacei::cnt cf asphaltic or cei:1ent surfaces
afterc .. ufsmade in City streets for installation or repair of utilities. Significant accornplishmeri·c~ durinG 1979-
80 include<1 repairing or replacing 2?,000 square feet of asphalt.ic concrete and 9,300 square feet of Portland cement
concrete. f'lans for 1979-80 to review vmrk r:1ethods Jnc! devi;lop ne~; measures were not accornpl ished as a result of
chan~es in ad111i11istrative priorit'ies.
$52,838 is reco1nme11ded for the 1980-8'1 fiscal year. This is a decrease $(10,030) fro1n the current _year. ')lans for l98o.:s·r include continuation of ongoing activities in response to the> rieects of the Utilities O~partment.
------,--... ---· ------.. ·-·-· ·-· ·------'· 1980·81 ,ANNUAL. BUDGET--------------.......... ---~
190
~---,_ ___________ ... ______ .,_crrv OF P.J.it..0 .ALTO ... .,,, .... -·---·-~--.... ---.. -· .. -· ... ----... --------....
PUBL.IC ~ORhS DLPARTMINT
OBJECTI Vc:S
1. To r2'.;urface 45,000 square feet of utility ditches 1.;ith a~,phi!1tic cuncr·ptc.
140RK FOR UTILITIES
PERFORMANCE MEP1SURES
Number of square feet of
utility ditches resurfaced
r1ith d$phidtic concrete
Nun1.b2r of square feel of ut i 1 i ty
cuts resurfaced \<:ith Portland
cement
f\CttJC!l
19?6-77 ---·-~·-· -···· ·-
59. 703
5,671
/i.c t.u.1 l i\ctu<1 i
!9?7-/8 197H-79 ---·-~. ·--... ·····
eo,3n7 69,4'.il
9,59B
Tcirqct 1 cn·~Jt'L
19i9-1W 1980··81 ·-·----· ~~--. -~---~·----
60,onn 45 .• 000
f.,OOP 6~000
SERVICE LEVEL CHANGE -A decrease ${10,030) is reconrnended for 1980-fn. This decrease is the result of a 25%
reduct"Tonm.the request by the Ut i 1 it ·i es Department for •.'!'Ork to be per fon«ied. C1Jrrent service levels wi 11 be
maintained.
'--------------~----------------1980~8iANNUALIUDGET---------~--------------------"""" • • • 191
• • • ~JOO~,.. E. ,w: ••••. iiW~· ... MN•IQ¥tl~~c1Tv OF PAlO ALto~"l"""""' ... """-·--·--·~~'9,'( ............ __ . .............,. ___ .. .._ ______ _
WORK F OH UT l l. I f I [ S
f:XPl:ND l TURl SUMMl\l?Y
~--~-... -·-··~--·-.. --··
Eri1ployee Service::;
Suppl fos
Materials
Property Rents
Total [xpend ilures
PUBLIC WORKS JlPARTMENT
srnEFTS nIVISION
Actu(1l
19// .. /[~
$?t),6/9
3 l
20 ,091
r « .) )
$ ·::·6·'~8~)()"
f>,dj us trd
Flh; .. /()
19,0t\O
Mater'i<11s -11.?.~_0_8_9_ .. is rcconrnended to provide asphalt :1nd conc:r-ct~·.
GENU<f\L FiflD srnVIt:lS SUBPIWGRM<
D t'C iil'SCd
J 0 /() ... ~{()
J~f~_t9.~.~jG0~.h -· To provide emergency and other ;1on-prograr.rned sprvices to ether C:ity dep<fftn•i1Ls.
I 11 c r r· ct s !'
( ~·1 f'C }'~-1.::·.~, j'~ )_
s .: 1 ;_,, nw )
DESCRIPTION ·· The Genera] rie'id S1?1"vices suhprogra1n provides a means of hdndl inq i;:;r:or tasks ''ot ott;ct'wise
ri"ro'0ra"1il1icd .. due to their relative: ins·iurlificance or random occurrencE~. Typical activitiPS irn::ludc• inst.. . .'J1l ing and
pickin<J up strN~t barricadt:s for: Stanford footbdll gan1es, the r:ast-\fost Shrine gar::e, elect.ion dt1y ~1t.)lling
places, special comnun·ity center ~~vents .:ir1d other Po1ice Departwerit rP.qucsts; installin~J ter:11:ordry rEhpJ1t
handicdp r~li1ps and u~;p of specialized equip1nenl such a.s tht: backhoe or motor9l'11dcr. Significdnt aclivities in
1979-80 incl udt:d inqiroving the golf course ci.cccss road, construction of an access roud lo thr stcrn.1 rlrain ptmp on
tlw ITT property. and rernovi11 of sc:ver·d1 acres of tumhle weeds fro1n Gn>pr r)ark ,rnd i1:1p1e1~1t1ntation of Proposition
13 1·cdur.:t 7ons.
$29,928 is recori1111end0d for the 1980-81 fiscal year. This is an increase of $6,103 over the current year. Plans
Tri-cfu.(Tti monitorin<J of work requests by this subprogrdni in order to li111H 1·1ork force parUcipation to a rnaximll'.1 of
3% of rc9ular bud9eted person hcurs. In addition, wrwk will he done to establish <1 re~Julor progra1~: for a11
1;1.:iintendncc of bicycle facil'ities •
......_--------~----__._.....__ __ ~)-----·------1980-SlANNUALBUDGET----------------------------~---
192
~-------------------CITY OF _~At.0 ALTO-----~·------;--·-··---· -
PUBl. r C WORKS 0[ PARTMUff
STREElS DIVISION
OBJECT IVES
1. To 1nvesti~atE~ all reports of damage/vandalism an(J 1·wko. n~pair·c, 1rithin 3 d.:iys of notificat iiw.
2. To respond to priority "A" 1-10rk requests ~~ithin .3 days of request receipt.
3. To ·i ;.nit 1·1ork force µarticipation to 3% of regular budgeted j}('l'Son .YCMs.
4. To Leg in 111ork on estab1ishiny a sepindte program for all 1rwintPri<rnce of bicyc1c facil ~ties.
GENERAL FIEL.D SERVICES
PERFORMANCE Mli\SLIRES
Number of Priority 11 .l\11 requests
Number of damage/vandalism reports
% of priority "A" requests ri:spondcd
to within 3 days
% of damage/vandal ism incidents not
repaired within 3 days
Actual
1976-77
J\c tua ·1
1977-78
Actual
1978--/9
Target
111 /9-eP
20
10
H'r03
100%
SERVICE LEVEL CHANGE: -An increase of $6,103 is recorrrnended for 1980-81. Current service levels v.'111 be
rna·i nta. i ned ln1980-81.
•
Target
19B0-81 ·----·---·
?.O
10
100'.(,
100%
•
• • • .--------·--·-·-·-· ------.. ·---',,1°"--*' ... -.,Q": ... ,,.Aial ____ ........ .,,,._,. -·-~--CITY OF PALO .Atro~~~~-~~~ · .. .-----------.
GENERAL Fili.D SERVICES
UP[NDITUIH: SUMM/\ln
[mployee Services
Technical Services
Supplies
Maten a 1 s
Tota. l Expend i t.un~s
lXPENDlTURE ANAL.YS!S
PUBLIC WORKS fJEPMnMnn
STREllS DIVISION
Actual 1\dj ust.eci
19/(3 ... /9 19/9-BO ........... ,..-·-···
$13,319 $] " vq-(\ ' .)C ,)
l ,411 ~)00
42
612 __ r~ -~QQ_O ----· -. ---~ --.. -
$1s>484 $23,8?.5
Proposed
1980·-81
$?4,4?H
:1 ' 50()
----------·-·
i,.,c c:pn (_ } , : l.
l:mployl?C Services -$2_12 _'!1§. is recm;~nended to prnvide staff'in9 for this subprogram.
Techn'ical ~erv·ices j5 __ ~_5_Q.Q. is recorri:iended to provide fac:ilitie·<> repc:l'ir.
l nc re,1 SC'
(necnncr·I -·"-· .· ... :. -(l.''. -·.:I_
$ 6' 1 (1j
5 '()(':()
J r, •1n·1) '.'. _,_l_' ._(,I
.+ 6. l 03 :>
~----------,,_,_... __ ._._.. __ _.... ____ __._1980·81ANNUAl BUDGET---~-.__.. ______________ ,.....,._,_,,_8 ""._. __ ..... __._.-/
194
__________ ...._ ____ _...,._.,. _____ '" "-CITY or PA$._0 Al.To------·.--... --------------
LXPUiDITURFS BY {SUB}PROGRAM
~-------•>~ ----······--·-··-· ····-------··-.. ••• ----
£r;1p 1 oyee Benefits
Admi ni st rat ion & Gener{) l
Street Maintenance
Sidev,ialk Maintenance
Trdffic Control
Street Cleaning
Street Lighting & Traffic
Signals
St om Drainay0
Work for Utilities
General field Serv ·ices
TOTA.L EXPEND I TURES
EXPEND I TURES BY OBJECT
·-·-··~· ----------..---·-...... -
Employee Services
Professional S~rvices
Technical ~ervices
Supp1 ies
Material
Equipment Purcha~.e t1 Rent
General Expense
Facilities Acquisition
TOTAL EXPENDITURES
Services from Other Departments
TOTl\L COSTS
<!: ..,
f\ctual
197H-· 79 ---------··-
231 '587
130,044
187,457
9S,Sl6
85,9%
141 l 50 7
31B90
37,968
56,855
_J?_l.4-Q.1_
986,304
699,689
125
24,967
33,350
150, 981
8,397
68,820
_il?l
986,304
539' 165_
$1 ~525,469
PUBLIC WORKS DEPARTMENT
s Tin: ns [)I v rs ION
$
1\dopt eel
1979--80 ··-----·-···-··· ..
244,052
124,624
190,780
101,991
78,.374
'176,476
3,500
33,193
59,633
_}_l_L4§Z
1,030,096
74 7 ,6lS
10,000
13,000
26' 577
154, 640
9,000
69,204
l, 030 '096
-~~05_5._
$1 ! 639, ls l
Chanqes
To Date --·-----· ···---
$34,020
3J94
7,349 6,o:r1
3 ~ 95~ n, 901
2 !,316
3. 235
-~~.~-~~
78,958
73,958
5,000
78,958
Adj uste\l
1979-80 -· ... --····--·-· ....
$ 2rn, on
1?8.4 rn
198 ~ 1 ?.9
108,028
82,328
188,377
3' 500
35,509
62,8613
i~~i\25_
1''l09,054
821,633
l 0' 000
13, 000
26, 577
159 ,640
9,000
69 J 204 ____ ..., ____
·: , i 09) 054
__§_9J ~05_~
$1 ~ 718. l 09
Pro posed
19g() .. 81 __ , ____ ,,_,,,. .....
$ 278,07?.
1 ~)f ,032
235' 774
94, 781
80~609
~t)'! '6?. 3
40,238
52,838
29 .~?_{~
1 , 170 ~ B95
823. 634
32,000
27 ,077
205,480
17,000
65~704
--------·--
l i 170, 895
-61 [_,000
$'1 ,787,895
Increase'
.D?.~ ~-~-~-a_? e J
$
2H~614
37 '.• 64~i
(13,?47)
( l,719)
13 '246
( 3, ~,oo)
4 J 7?9
{ 10 ,030)
----~JJQ3-
61 '841
2,00J
( 10 t 000)
19,000
500
45~840
8,000
( 3. ~.oo)
-~----
61 ,841
__ 7~45
$69,786
Percent
_f: !_19 .f].~~-
%
22.3
19. (j
(l?..3)
( 2. l )
7. 0
(100.0)
! 3. 3
(16.0)
2506
5.6
0.2
(100.0)
146.2
l. 9
28.7
77.8
( 5. 1 }
--·
5.6
1.3
4. 1%
...___.... _______________ 1980··81 ANNUAL BUDGET-----.-----------~ • • • 195
• • • ..-----------.. -·---™-·_.._.. ...... _. _____ ._, --cnv OF P.4LO Al.TO.,, _____ .. ___ _.. .... ---·-··---.. ·--.. -··-·---··-·-· -·---~-----· ---.
Depart11ent Revenue
Services to Other Oepa1·tr;1ents
Prior Year [ricui11bra.nccs
t~a:;ol 7:1e lax
Ceneral Revenue
TOT/\L COSTS
J\ctud 1
1078-79
$ 9 '99 l
16 JUlf
5' 18?
282 ,?.%
1 1;·1 lf'l --~-l:-~~,_ .:> ...
PUBLIC WORKS DEPARTMENT
STREETS DIVISION
Adopted
1979-80
$ 6j215
60,000
$1,639,151
Chaw1e:s
l G D<'1te
·~··· . -·
$
5,000
$.,8 9c:o I ~ ,Jo
1\dj us t ed
1979->30
$1 • !] g. }()<)
Proposed
l c;go .. n1
$ l?,rJOO
'16,154
28/) 500
-~-'-~ 4J_--?:1}.
$1, NP ~895
Incrh1se
([)('crPase\ ..... ····-··-' ... ---.·-·-·-~l~
$ 6,?.85
( 13 J346}
( 5,000)
10,000
_J? ,3_~J.
$69' 786
Percent
.L~"-~-Q~---
101.13
( ') ~ . ' d.l J
(100.0)
3.6
5.3
4.1%
~----··----· ------·-·-· .. -w ______ ., __ 1980 .. lU ANNUAL BUDGET,,,...._ .... ,,_ . ..,_, ----·----w _,.. _________ _.. ....
196
l
I
-----~-·-----.. -·-· -........... ....,.,.,_.., __ ,..,_ ...... ----· -------CITY Of PAl:.O .ALTO ........ w "'"_ ......... ,. .... --... -----------.... ---·---
i\Urmm11LtJ His>r;r.ws -.. . ·~·-·· ' --· ~-·. -· ·---, --
Superi 11 ternlE•nt, St rf:Pt s
Supcrv·isor, Streets
Senior Clcrk, Public Works
He cl'.'.Y [qui p;Je n t Ope r ~1 tor
Heavy fqu j pw2nt Operator -Lea\1
Street Sweeper Operator
Equi~nent Operator
Equi l~ilent Operator -Lead
St i"'eet Mai ntetrnnce .l\s sis tant
Cement Finisher
Cer;ient Fini sher -Lead
Truck Driver
l119ineer·in4 Technician
Traffic Control Maintenance
Traffic Control Maintenance II
Traftn.: Control Maintenance -Lr.,=id
TOTAL REGULAR POSITIONS
lEMPORARY AND OVERTIME
Overt i 111e
TOTAL. TEMPORARY & OVERTIME
TOTAL PERSON YEARS
J\ctua1
1978-?9
l.
3.
L
') ,_.
1.
6.
7.
1.
4.
3.
1.
4.
2.
l.
1.
38.
.10
• l 0
• 10
rup,u c HOH KS Dl PAR.TMENT
STREETS DIVISION
f1«foptN1 Chung es
19l9-80 To Diite
~~--·~··· --·-·'" ----~ ···-------
1.
3.
l.
2.
!. .,
I •
7.
L
2.
" ,.) .
1.
4.
" {o
L ,
l •
37.
3 7 •
/\dj usted
1979·-80 ----··-----· -····-----
l.
3.
1.
?. •
l.
"/.
7.
l.
2.
3.
1.
4.
2.
1.
l.
3 7.
37.
Proposed
J9B0-8J.
L
3.
1 •
?.
1. .., ' .
7.
1.
?.
3.
L
3.
I.
2.
l.
l .
37.
.O?
• 02
37.02
I ncr1.~ase
roecrease 1
_\ . .,~--... -~-· ·--~:./ ...
( L)
1.
, O?.
• I)?.
.02
....._ __ r=--------------------------1980~81ANNUALIUDGET---------------------------..--_,. • • • 197
• • • _.--------------------CITY OF PALO ALTO-------·--.. -···-·-··--·---·-...... ---·-·--=-··'·-----
1\Ll OC1\T i O:i G i ( .'.UB .) f'f;O(iR1W ··-··-···------·-··-·-·-···--· -~ ---___ ,. -------·-··· -· -
E~µloyee Benefits
f!.dn in 1st rat.ion ?( Gene ;-,::i;
Street Maintenance
.Sidei·l<l lk Mci i11U:n1.:nce
f ra f·f .. i c Cont. ro 1
Strret C1 eanin9
Ston:1 Ora i na(JC
Work for 1Jtilit~es
General Field Services
TOT;\L PU~SON YE/\RS
EMPLOY[[ SERVIClS
f\ctua·1
i 9/8 .. h
7.i?
(. 24
4.08
?. • %
9.34
i. m~
2.62
.76
38. 10
$699,689
$ 19,382
PUBLIC WORKS DEPARl'MENT
STREETS DIVISION
Adopted
1979-80
f,.919
2.352
6.369
4. 5118
2. 990
n.478
L 791
2.516
1. 031
$747,675
$ ?.0,207
Changes
To DctLe
$/3. 958
$ 1 '999
1\dj usted
1979-80
6.919
2.3'.12
6.369
ti.S4e
?.990
8.4i'S
1. 791
2.516
L03l
3/.
$821 ,633
$ 22,206
Pro posed
1980-81
6.62
4.00
5. 00
4~01
2.99
9.00
2.02
2.00
l.38
37.0?.
$823,634
$ 22 ,866
Increa.se
_LQ.~~y-e a ~~J_
( .299)
l. 648
(1.369)
( • 538)
• 52?
• 229
.516)
.343
.02
$2 ,orn
$ 660
~-----------------1980·81 ANNUAL fJUDGl':T ..,..,. r """' · ---·-
1
m 'wz -------198
---__...--~----.. -......... ___ """"' ___ ....... -... -.··---,------·-·-··-·CITY Of PALO AlTO-·--.. ----·--"'
PUBLIC i~ORKS D[ Pt-RTMEN)
PARKS ~Nn OPf N SPACE MANAGFMENT DIVISION
l9GD-l:1 PH\'(if;tY i\N'.i Sfi~VlCE !!Vf\ -fxFencjitld'l'S of $1,660,~i11 are recor:-r,1cnckd for thE' '!98().~r: fisc:al year. Th'ls
·-;i·,~--d(icre·,~-sc $.(~4,414T frei·· ~.he cu!Tu1t ycai. Tht' ·ciec;~r-·c;·asii .. reflect'.> salM)' o.djustmt~nts dnd ovE~rtin;(' reduction as
1·1c-il dS UH: cii;,jn,1t 1on of one t·i;,e fa.:::i1it1es .:icquisition costs. Current $ervice levels 1'/i.11 he maintained.
Plcin'> few 1Wl0--8l include coniinued ex~•,rnsion c.-f the automation process to rf~ciuce personne1 requirements for
specific~d tJsl.'.>. Rear line tri1:c;iin~J 111:1 a~1ain be given a high priority a.s consistent with the Risk M~magement
Pro~p·ari, A c:e;ritro;J,2d lwrnin~J i;lan win he developed 1>1hich \·:i1l rotdte prescTibed burns over several yea.rs to
reduce the fuei load in the foothi 1 ls.
A~MINlSlRAT!ON AND GENERAL SUBPROGRAM
PURPOSUGOAL -lo provide the pL1nnin9) i1:>Sess1;1ent, imp1ementation and direction of .:1i1 programs in the rarks l'l.nd
Opei) .. Sf)~ict~ ·i·\crnii uement Div 1 s ion.
DESCRIPTION -The /\d:.:inis.tration .~no Generdl subprogram is n~s 1Jonsiblc for the overall dirEct.ion and management of tF.e·P~tT3._<lnd Open Space Mar.a9e::1ent Div·is1on. Typical <J,ctivities, include personnel surervision, employee
develoPf.Jellt, bud~lf·t prqiaratiun and managei:1ent and program evaluation. l\ccornplishments for 1979-80 includf•
anaTy::.15 and p1annill'J for automatio11 of six ex~sUn9 irrigation systemst repl-~cernent of four mechanical irrigation
controllers wH!1 s.oiid state micro-~rocessor controlled units~ comb'irting cre'1'l'S and equipment to cor:iplete six miles
of roadside brush clearing. successfully pruning 3,300 trees frcxn overhead linesi crn11pl~ted Phase II of the fire
Manage11;ent Plan, and conducting t~IO alternate stud·les on dredging and on methods for seahna the 1ancfill. A
permit vi.as obtained fr01;1 the U.S. Anny Cor·ps. of Engineers for implementation of the Bay1ands Master Plan.
$110,505 is reco1a~1ended for tile' 1980-81 fisc11·1 year. This is ii decr~1se $(46,774) from the current year. Plans
for 1980-81 on' to cooperate closely with Streets Division to assure that previously mechanized p'ilot projects for
curb trir:l11ing and brush clear'ng win become an elE'ment in regular operation.;; and to develop a prar.tical system
for a City-wide tree survey, oak tree preservation, and replacement of the urban tree stand.
---------------------------------1980·81ANNUAL BUDGEi-----------..._---------------------~
• • 199
r----·--------------------------~--------------------------------
• • • ~----------------Clrt OF l?At.O ALTO-------------------.....
PUBLIC ~ORKS DfYARTMFNT
OBJ[C rIVE S
1. To reduce 1-Mter usd~e tly 10,;. through 1·:cn.' effectiVL· \·Mt.er 1·1r111a~ic·n1ont.
3. To continue with the curn.:nl s,1 fety pro9r:H;:.
5 To cooperat!:' with the St<lt.c Dep<irt11ient of !orest.ry to develop a practical plan for Oak 1ref' Preservation,
surveyi n~J trees, anti systc.-1<Jt ic re pl acei:ient of the ~irban star.cl.
ADMINISTRATION AND GENUML Actual Actua·1 Actui:11 Target Target
PERFORMANCE MEASU!<FS 1976-77 197l-78 1978-79 1979-80 1980-81 -----------··---·-----_.,_ -·---------·· .. --·--· ··~··--... -... ·-·----·-~-------·
% of regu 1 dr staff participating
in Employee Devel o;;ment activities 70%
Nwnber of accident5 15 13 g 8
% reduction in water uso.ge 3.3% • 2% 303
SERVICE LEVEL CHANGE -A decrease $ (46~ 714) is recormiended for 1980-81. Hds decrease resuHs primarily fran
limited staff reorganLi:dtion which has resulted in water manager,ient personnel being reallocated to other
subpro~Jrams. The contract for ~·eed abatement ser\lices with Santa C1ara County has been tran~ferred to this
subprogram •
70%
8
10%
..._ __________ ..__ __________________ 19S0-81ANNUAL BUDGET--------------------------------'
200
----------------·-----..-..-.. --,,.... . .__ CifY OF PA~O ALTO-·"--~----·_,...,...,.,.,.. _ _....... ... ________________ _
ADMINISTRATIUN ANO GENERAL
EXPLND I TURE SUM~J\H Y
Er:·1p 1 oyce Services
Professional Services
Technical Services
Supµl ·ies
Material s
Equi µment Purchase & Rent:
General Expense
EXPENDITURE AN.4L YS IS
J ') i;-:. ,I~~ . -'. ·~
! 10
~·,41J
1 ,4%
~)8
$111~ qc~o I f ' {' (.1 i
t1d,: u~,t<"';
1•u9 .. eu
:?,0/4
Pro :1csed
19110--81
$39,191
13 ~fVi(!
2} 1/S
$11U,50S
Employee Services -l:~~-J~-1. is recon-.nended to provide st,~ffing for 'thi ~ subprogram.
Incret1sc
_(D c_c_r_'_C<1_Sf~)
${ $/~2l?)
11 '86?
!!YI
_j . ..1-~_1~~J
$( 46,174)
Technical Services·· 11}_~860 is recor:mrnded to pro'<·ide the following: $?,100 for instruction and training;
$160 for equipment maiiltenance and repair; $600 for tedmic,31 serv·kes such as soil tests and cher:iical
ana·lys;:; for the water management program; and ~ll ,000 for weed abatement sen·ices with S?nta Clan County.
Supplies -$J..,1]_?_ is recorr¥:1encted to provide the fol}owing: $82$ for stationery and office supplies; $500 for minor
tools .and fie Ta work; $550 for photographic supp1 ies; and $300 for hooks and puL1 icaUons.
General Expense -$55,279 is recor~nended to provide the fol owing: $34 1 585 for property rents and taxes;
$19,894 for City 1Tab'f1ffy insurMlCP.; $200 for mernbLrs.htps n professional organizations; and $600 for travel arid
mef~t i ngs ~
)
""'--------------....... --------------1980~81ANNUALIUDGEY---------------------------··-··-··-·-·---• • • 201
• • • ~------------·····---·-------·--.... -·-.. ---.. -··-.. CITY Of PALO ALT0•01----*·-..,......··
ruBL I c WORKS 0[PAHlM£NT
PARKS AND OPEN SPACE W.Ni\GEMFNT DIV 1 S fO~i
RLSOURU-MM-11\GtMLNT SU~WfUIG!\,\:'. .. --....... ----· ... .. ---..... -· . -·•· ,_ --~--. --
PURPOSE/GOAL·· To monitor Jnd manage the City of Pd1o 1\ito':. n(r:.u:«.:ll n_i~,ot:rces. the Hf'tLrnds and foothil1~,, to
assure-ecologically sound prdctices and techniques Me used for their coriscrvdi.ion (rnd presc;-vation.
!JES~RIPI!_QH -The Resource Manage1;1ent suhproqran1 ls responsihle for the nMra9ecie11t ,rnd operation of Foothil 1 Parkt
of the CHy-ovmed /\rastr(1 propel'ty, the ~1r.tlJnds prcsen'('t the IT! parcel, <:ind cocirdirh1tincJ servict'5 to Palo 1'1to
Foothi1l~. Significant rH.:c0nplishuents durin9 1979-80 include: trai1nn(J of th£' Fonthi11 Park staff in require<
State courses to meet peace cifficer qualifications; devclopr1cnt of an 1nLcri11 plan fen-equestrian use of the
Arastra property; frnplenH!ntation of the first h10 phas(~S of the Foothills f'in.' Mantllje;:;ent Prn~Jl'J!11 and one
successful burn to begin the third phase; cooperated with the Pol ice De11dl'ti,1ent to develop an ordinance to control
use of the parks between 12:00 am and sunrise.
$152,674 is recommended for the 1980-81 fisc<.il year. This is a c!rcreasl' $\S,?::!1) from thr current yetl.r. Plans for
°f980-8Tinclude: deveioprnent of a controlied burning pl.:>11 to rot(lte prcscrih<:!l burns over several years to reduce
the fuel 1oad in Foothill Park's unde·1eloped areas tu safe 1t:·;els; continue to provide training to ::,taff; develop
an ·inventory of plant C(lnrnunities throughout the foothills; and devPlop a fire i:1ana9emrnt plan in hrochure fonn for
the Palo Alto Foothills area.
OBJECT! VES
l. To manage a.11 of the open space and preserves in a manner that will cunserve the resource wtd"fe allowing an
accef)tab 1 e amount of compatible hurn .. m use.
2. To develop a controlled hurning plan to reduce the foothills' fuei load to a safe level.
3. To develop ctn inventory of plant comnunities that can be ~sed for fuel management.
4. lo develop a brochure forni for the Fi re Milnagement Pl an.
~--------------------------·---19ao~81ANNUAL BUDGET-...------------------------------~
202
--------·-·------------.......:---------------------.mi-----..
kESOURCL MAN/\GFMLNT
PERFORM!\NCl: ~•11.;\SLIRES
Acre~; of open space 1.1anaged
% of objectives raet
Actual
1916-n
/ '311
1 oo-.:
Ln-~;et
l qgn .. ;~ 1
/ ~ ~H l
1 oo:-:
~[_13_VI_~f:Lf._Yf:..l: .. _q1ANGE - A deer-case $('),221) is recon~:Wn(tcd fot· 1080-HL Tine, dcu-r~;;.::.<.' reflect:; t.h.1 nvt rosult of
the e1iJ;iination of a one th1p ·1and impro1;e1:1ent. CN1tr<ict. Curn>:1L sen1;C\' lcl'c·ls 1·,'il! he ;!dinto~r:<'(f.
_________________________ _..._~--·-----·---198o~a1ANNUAL BUDGET---------------------,,__-----------~· • • • 203
• • • ________________________________ ._.._.. _____ CITY Of PALO ALT0•4•-··-M------··~-----~---~----------------...---...----.........
RESOURCE MANAGEMENT
EXPEND I TUfff SUMMARY
Employee Services
Professional Services
Technical Services
Supplies
Materials
Equi rrnent Purchase & Hent
General Expense
facilities Acquisition
Total Exµenditures
EXPEND! lwkt ANALYSIS
PUBUC WORKS DEPARTMENT
PARKS AND OPEN SPACE M.ANAGEMErrr DIVISlON
.Actual Adjusted rrorosNI
1978-79 1979-80 1980-81
·~-... ~H.~••••-··--·-·~·---·--+-••-. ___ ,. -~-· . -....
$100) 781 $109,811 $11 8 ~ r;5.1
700 700
2,0?8 11 • 211 ll, 700
10,658 7,858 718?0
2 ~ 123 :i, 188 3 ,,300
7,668 6.56/ 6 ~ 100
4 .mo 4,500
--·-~·-~-~ --· ~QQQ. ---~----.,
$123,258 $1,..7 39c JI ' -J $15?,674
Employee Services -iJJ.~~-~~ is reco1m1ended to provide ~ta ffi ng for this subprogr·d111.
Professional Services -$10_9_ is recon111ended for surveying service~.
Increase
l?~'_crr_J s~}
~ B,0n3
489
38)
112
46/}
.. U .. ~ _, _Q_C!i~ 2.
$( s,nn
Technical Services -$11,700 is recommended to provide the following: $700 for eq1.ripment maintenance and n!pdir;
$2,000 for focil.Hiesmaintenance and security; and $9,000 for miscellaneous technicu1 services.
Supplies -$/,820 is reconm1ended to provide the follo~'fing: $450 for minor tools, $900 for che:nica1s~ paint and
cleaning su'ppl1rs; $1,170 for eiilergency mea1s, linen and laundry servicei and $5,000 for miscellaneous supplies.
Materials -$:1,300 is recommended to provide the following: $400 for building hardware a.nd lumber; $900 is for
pipes, valvesand-·fittings; $500 for equipment parts; $600 for cement, sand and gravel; and $900 for plants, seed~
soil and fertilizf!r.
Equipment Purchase & Rent -$6,000 is recommended to provide the following: $1,100 for the purchase of reµ1acernent.
tools and work equipment; and$5";ITOO for the rental of t~qui/}nent for lake maintenance, morsh clearin'..), erosion
work, and miscellaneous.
General Expense • $4 , ~00 i s recorrunended for F ooth i 11 Park re fuse co 11 ec ti on by Los Altos San it a ti on. )
....._ __ _..~~p---------·n ..... ----,.._.-------------~980·81ANNUAL BUDGET-·-· ___ ....., __ _,,, ______ , ____ n ______________ m __ __
204
PUBl.IC ~JOf<KS DtYARTMLNT
PARKS AND OPEN SPACE MANAGEMENT DlVJSION
GEN[IViL rnn: MAI ~HENANCl SUBPR.OGRM~
PUl~POSUGOAl. -To llli;lintain, and prest:tve P~1o /\Hois trees to as~;1ffe that .:1 ti-i9h lc'vrl 01· ';,1'1-ty and Ji'S~h.'tin •:,
rilaTi1fa-rr-,·e11~·-·
DESCRIPTION -The General Tree Mointenance ·::;ubpro9ram is responsible for all City-owned trei'::. includin~} si:n1c~
1.rt~e·;;·;-[.)arT tree:., pdrhvay t!·ees, Foothi1ls P.:ffk and fl..rastra tYees. Typica1 activities inclu,fr' tri:njn~1 larqe
trees, rdising 1011i trees, re1~1oviny and planting trees, sprayin(j, ferciing and \·~aterin9 tret>s. Oniwin0 1.·1rcgr"<.<r1s .:ire
the Inte~1ratecl P(!St Managr.1:1ent Progra:11 wit.h the Muir Institute, the Dutch [lrn Disease Pro9i'a: ·with luca1, Coun~y
and State governments and a cooperative prngra1n between the Tri:e Committee of Palo l\1to for thP pu:';f'naLion of
City tree~. In 1979-80~ an oak tree survey was compl et.1~d.
$?57,71_~. ·is recorm1ended for the 1980-81 fi~~cal year,, This 1s a ctecl'eas.(~ $(36,306) from the ctn-rent year.
Projected activities incli.:de an ev<duation of the current back.log of requested tree trim~lings; and ct prou:ss t.o
monitor, compare and evaluate both Cit_y and contract crevr; to apply fot· ;m Urban Forestry yrdnt to develop J
comprehensive pro~1nrn1 of urban tree mc;intenance and carf2.
OBJECTIVES
-r:-·ro reduce the current 20 month backlog to 12 months or less.
2. To trim 9,700 street trees.
3~ To 111aintain work hours µer tree at 2.90 hours.
4. To prepare:~ writ ten procedures to deal with residents exception requests and comp L:: i nts.
5. To submit an appl icatiun for an Urban Forestry Grant to deveiop a comprehensive pro9ram of urban tree
maintenance and care.
.'·.:
• • • ..-----------------CITY CF PALO ALTO-· .. -IP'._ _____ , .... ,. --------------...
PUBLIC WORKS DEPARTMENT
PARKS ,'\NO OPEN SPACE M.ANAGEMENT DIV 1 S ION
GENERAL TREE MP, f NTlN/i..NCF: Actua"! Actual Actual Target Target
PERFORMANCE ME.l\SURES 19/G~·77 1971-78 1978-79 1979-80 1980.-81 -····----.. ---·-·-··----···-----··----·· __ ,_ _____ ,_,_ ------~·----------~---·-·· ··-.. --····-~--...... ----·-----·-......
Number of trees trilrwned in-house 7,08/ 7 ~ 907 8. 7l 0 9,700 9) 700
Work hours per tr~e 2.11 1.45 2.75 ?. • l !_) 2.90
Cost per tree $18. n $21 0 00 $21.00 $??..00 26.80 Number of months for request t t' i r.rn i ng ?.O p ~ ·-
SERVICE LEVEL CHANGE -A decrea~e $(36,306) is recommended for 1980-8L This decrease reflects the reallocation
of-st a f1--fo-anofher--::.ubprogr11111. Current service levels wi 11 be ma i nti:i i ned •
....._ _________________ l9&o~a1 .ANNUAL RUDGET--~· ............... --...,-·----·--"'' _______ _
206
,,.
f
Gf_NrR;\[ rnu M;\HH(N .. '\~K.l
r_x;icMl Ir urn_ SU~lt1lNtY
f1;1p l oyel' S<::rv ·; ce>~>
Proft'Ssional Services
iech11icai Servin's
Suppl i es
Materi<1l s
fquip1i1ent PtffChd~-e s, !~ent
Total Expenditures
lXPf.:Nlll lUiff AN/\L YSlS
PUBLIC wm~KS !JfflflfnMi:Nl
P!\HKS Mm OPrn SP/\Cf MMU\(;LMUff ll l v ls J()N
Act ua 1 f\dJust.ed P n; po:~ pd
19/B-79 19 / 9 .. (\() \(Jgn-ni --·--·-- -.. -·
$Ll8, /1 J $10H,/IJ,/ $ / / '() l t;
/ '?.61 n, son ('1\ ,000
20, zt;:) l 4~i, O/~J l/IS,?00 .. -,")-] :J I I ,•I !-i , l hO ~), ~iOO
3 '9 i 7 900 so:::
-· ~-J ~~; ~-'. f) ____ g ,G_3H 1 "0'' ____ •:'._;U_
$18' _,403 $?96 I O?O $?~)I , 114
Er:1µ1oyce Services -J _7_(,_6_11 is 1y~co1111neride(! to provide ~;t.dffifl(J for Lhis s1Ji1pro~ira1~1,
Jll(l'(!ilSl'
_(Dr>c t't•,-i SP)
r \
.. _(J ,_1}~'.)_
~>( 31),306)
Proft:ssional S(·r\licc~; ·· $2<1,000 is n~cc1111~.1end(~d to provide the follo"r1in\J: $??,')()0 for the In~,(::Jrdted Pest C0ntro1
!)ro~rd111; and $1,800 to fre1iT .. di"sPased oak trees.
Technic?.1 S0rv1ces -$14~i,?.DO is recon1mcnded to provide the followlnq: $/,()()() r~n· tree inspN:thn and testingi
$l,2UO for equipment i:i".~-iriTcn.ince dnd rc1J<1ir; 711?.B,OOO for contract tree Lr-i111i1i11~; and $9,000 for special ~.,iork on
~:1 l\1lo ,'\1 to dnd treJt1:1cnt of diseased trct~s identified by the Integrated P(:';t Control Unit.
Supp1 ies .... l~-1..~9.P. is reconrnended to provide the r~1101-1ing: $3,500 for minor tools; and $2~000 for chemicals dnd
oi 'I.
Materlals $900 L recommended to provide $800 for building hardware and lumber-, and $100 fo1· pipes and
flttin9s.
Equ·iprnent Purchase & Rent -.~J_J?_Q_Q i5 reconu11end.ed to purchase minor tools CJ.nd equipment;.
• • J
• • • ~------_..~ .... -...-·----=-·*--···-------------==--·--,,_,--__,..,.._CITY Of PAlOALTO----,.._,.·--·---=-~w--------------------..._----.__
PUBLIC WORKS DEPARTMENT
PARKS .ANO OPEN SPACE MAN!1GEMENT DIVISION
El.ECTRIC LINE CLEARING SUBPROGRAM
PURPOS[/GO/\l -To r;wiritain those tr1~es adjacent to e1~xtric po~·.1er l·ines in order to minimiz~~ electrical outa~es "c:a-Lised-F_Y' Tr:·ce l ~ mbs.
DLSCRIPTION -The Electric Line Clearing subpro::iro:i1 is responsible for clearing trees away fnw1 power 'lines in both
fr-O:~t-<l-,lCf"-rear ease1:·1enV;. Front easements nor1.1aily include trees in the parking str·ips areas th.1t must he reached
with en~ aerial lift truck9 Rear easements normally include trees rn the backyard~ of private property. Tht:
Electric Fund finances this program. Si~1ni ficant accomplishments during 19i'9 .. 80 include<l comp1etion of a City1vide
survey of a.11 trees tha.t. could possio!y provide access to high voltage lines; trimmed 100% of high risk trees (250)
completed job analys·is and proci:~dures for the use of hi-range equiµ11ent; and trirar1ed 1~000 ti'ees .,.,.ith contract
crews.
$326,621 is rE:'COmmendect for the 1980-81 fisciil year. This i$ .-.rn increase of $4t.J,04U over the current year.
-P·::oJecTed activities for 1980-81 include contract tri1anin:.i of 1~000 trees arKI completing job analysis arr-1
procedures for six high risk jobs.
OBJECTIVES
1. To trfrn a minimum of 3~500 front and rear easement trees, including 1,000 by contract crews.
2. To maintain work hours per tree at 6.7.
3. fo contract for trimming of 1)000 trees. in order to e·lim·inate the backlog and minimize the City 1 s liability
risk.
4. To complete job ana·lysis and procedures for six high risk ,johs.
ELECTRIC LI NE CLEARING Actuo.1 Act ua 1 Actual Target Target
PERFORMANCE MCASURES 1976-77 197/···78 1978-79 197'9-80 1980-81 ----------------------------------· -~--·
Number of trees tr i mned 1~776 1~8l0 3,300 3>500
Reduction in backlog tri1m1ir.g 1 , (.JOO 1J000 1,noo
Person hours per tree 5.3 4.8 5.8 5.8 6.7
SERVICE LEVFL CHANGE -1\n increase of $44,040 is recommended for 1900-81. This increase refl ... ~r.ts staffin9
redllocatioris. 1980·81 service leve'ls will be maintained •
...._,_,,. ________ ...._ __ .,._,__.. __________ 1980·81ANNUALIUDGET--------~--------------,_.,------_,,,,.
208
..-----------------CITY OF PALO ALTO• '
PUBLIC WORKS DEPARTMENT
PAHKS !\ND OPEN SPr\C[ MANAGEMENT DI v rs ION
EU:CTk l C LI Nr CL!t\R i~lG
LXPti~DlTUf~L S~JMMl\RY
Enployee Serv!ces
Technical Services
Supplies
Materials
t:quipc1er;t Purchase {;Rent
Total Expenditures
EXPlND1TURE ANALYSIS
Actl;al
19/B--79
-·~ ------·-·-·-··.
$ 8/,326
212
3,089
461
(6,684 --.1.. .... _____
$ 34~394
,l\c1j us ted Propost::d
1919--80 1980··81 .. _ ... __ .. ---·---~·-· --··· .. ·---··· -·
$143,261 $174,9!1
1371815 lS0 1 3E>
760 650
115 li ~;
630 630 ---····-~· ... _.. . ._ __ -·--·--------.....
$?8?,581 $326, 62'1
E!!1p1oyee Servic~~s ·· _$P~L~_9..~} t~ n~comrnendec! to provide staffing for this subprogram.
Increase
(Decrease) -----· ... ··--·---····-·~
$ 31 .650
12 '500
( ll 0)
-...... , ·······---...
$ 44~040
Technic.::1 Svrvices -$150,31~ i$ r-eco1a;1ended to provide the follu1;1in9: a $150,000 contract to trim 1,ono trees; -~nd $315 for equi pmpnt-inaTiiTe-nance and repair.
Supplies -16_S_O_ is recrnrr:1ended to provide the following: $450 for minor tools; and $200 for chemical~~ ,'lnd oi1.
Mdterial s -$115 is recomnended fer lumber supplies.
Equi~Vlient Purchase & Rent -1J.OO ·is reco1m1ended to purchase tools and equipment such as clamps and rope.
GENERAL PARK MAINTENANCE SUBPIWGRAM
PURPOSE/GOAL -To orovide for the preservation arid protection of the natLirdl beauty of al ·1 City parks and open
spaceand .. "resources within these parks and nilture areas. To provide to the residents of the City of Palo l\.lto 9 safe end attractiYe outdoor recreational facilities.
DESCRIPTION· !he General Park Maintenance subpro~1rc:im is responsible for mtsintenance of landscaped acl'es including
d1$Ericf-parks, neighborhood parks~ rniri.iparks, and athletic facilti~s~ Seasonal responsibilities include
baseball diamonds and soccer fields. Significant accomplishments durin9 1979~80 inc1uded estab1ishing regti'lar
tennis court rnaintenance, and surveying the condition of all City irrigation systems •
....._,------------------·.,-1980-81 ANNUAL BUDGET------------------""""' 209 • • •
• : , • c • -• • ' • • • • •• • ~. • ~. • ~ • : .. ~ .; -• .. -• • • .... ' • • ' ' .. ., • • -., • : 0 •
• • • ~-----------..._..._,, __________ .., cnv OF PALO ALTO------------------
PUBt. IC WORKS DE PAR1 MENT
PARKS AND OPEN Sf'ACE Mt\NJ.\GEMENT DIVISION
$318,962 is rt"1 coi~r1ended for the EJEJO-il,lfisca1 year. This i.s cin increase of $4,033 over the current year~
T1·l:(>j~(~;?·d <Jcti'.·it;e:;, for 1980--81 1ncludr rc::»::.L:,:rt.ion of the current system of job ossignn:ents, ar:d development of
a prncedurc hr closer v-10rk tool dCcountability. On going activities will cont"inuc.
08JECTIVlS
L To :::ainta~n developf~d park acres dt a le·,1el acceptable to thr. corrrnunity.
2 .. To i!:1prnve the uti1i2~ti(y·i of personnel hy 2% through developing ne\"i processr.s and rnechanizinq operations
y.,·here poss i b 1 e.
3. To r1a i ntt11 n hours per acre at 17? or be I uv-1.
4. To devc1op a procedure that will closely accoun~ ~·x work tool$.
GENERAL PM~K MAINTENANCE f\(; t I)()) Actual Actual Target Target
Pt.RFORf-t<iNCE Mf ASURES 1976-77 1917-78 1918-79 1979-80 1980-81
-.-.----..·----~--·--·--........ ______ ----·~•J'r·-···-----·----··,---··· ___ ,. ._,.._
Acres of developed park 153.2 153.2 153.2 159.2 166.2
Person hou:s per acre 280~8 295.4 296.0 290 I l 172. 0
). increase in persoone l ut i 1 i zat ion 2% 2%
SERVICE LEVEL CHM~GL -An increase of $4,033 is recollTliendc-d for 1980-81. This increase represents staffing
reallocat1ons and deer.eases in technical services and materials. Current service levels 1'!'ill be maintained.
----------.-...-------------------19ao~e1ANNUALIUDGET-----..._.--------------------------·
210
~-----~-" -·----,,--.. -·--·-··--...-··---CITY Of PALO ALTO----------------........
Enploy~e S~rvices
f ec h n i c ,;1 I S e r ,: i c <.' ~~
Supp1 ies
Materi -31 s
Eql: i p:;1ent eurchase t Rent
Gencrd 1 L:x.pense
Total Expenditures
~XPENOITURE ANALYSIS
PUBU C l:ORKS DEPART MFMT
i\C t \ii'! i t1dj us t eel
1918--j(j 19 79-nO --..... , -------· --·-·~-·-·-··-----··
$2/S,i5S $260,046
4,U3l 18, 748
[)9959 G,644
12,407 24,917
4. {;TB 4, 574
18 ·-----_____ _..,_..,.. ----·---
$304,664 $314~929
Proposed Ino·ease
1980-8"! _lP...1:~:.:I.ed_seJ --~-,.., .. ____
$275,612 $ 15' 566
10) 300 (8~448)
7,700 l .,056
20? l 00 (4,817)
5,250 6/6
~-----· -· ·----·· ---·-----···
$318~962 $ 4,0J3
Fi:iployee Si:1 t"i 1ces -.E.L?,_6_1_2 ·is n::ico1<]'IN!ded to provide sti:lffing for this subprogram.
Teclinica1 Servkes · $10,300 )s recoinended to provide the following: $3,300 for equipment maintenance and repair;
$5,000 for facil ities8aTn"ten:.rnce and security including contractu;;i.1 tennis court cleaning; and $2,000 for
1:1isce1laneou~ technical service~ .•
Supplies, $7,lOG is reco;:~:;ended to orovide the foJL:r-.1ing: $3,000 for minor too1s; $3,000 for chemica1s and oil;
and $1,700 for mTscellaneous operati~g s:..ippl ies.
Materials -$20,100 is recor.nended to provide the following: $1,500 for building hardware and lumber; $9,600 for
pipes, valvt:s :fridfittings; $600 for cement, sand iHKj gravc·i, $8,200 for plantsi seeds and fertilizer; and $200 for
rniscellaneous materials.
Equipr.ient Purchase (~ Rent $5>250 i~ recc11-riended to provide the fol1owin9: $1~2GO for truck rental; $3,550 fer
e qui p1;1ent; Jnd $500 for po1-1er to-ol rent a 1.
PARKWAY MA IN TL NANCE SUBPROGRAM
......_ __ ,,, .. --...... -• ....,., ,.__.,_..... ----· .. -·---·----·--1980 ·81 ANNUAL BUDGET --,,....... ___ , -·--....---· ... ----------.,..,-• • • 211
• .... ,.. • • ' < ' ; • "•• ~ • • ' ' ~ r -, .t '', ~ ' ' • '•, ' ~ • · .. '·~ .+. .. • ' • • .. ' ·-• ' • ~ -• '
• • • .------------------CITY OF PALO ALTO---·-----... --------------.....,
rusu c WOOY,S 0[ PARTMENT
PARKS ft.NU OPHi SP/\CL M.~Nt\GEMENT DIVISION
_gES~H.!J:!JQH -The Pad:way l·~aintendllff' s11hpro~;rai1 is rEspons?t)lc for maintaining :rl.8 acres of landscaped parkways
including traffic islands. buffe1· zoru.'s d:Kf 1,:li:dsccipcd areJ:.. on City str·ec~ts. Significant .;iccoinplishments for
1979-80 include U1e u:,e of .:i curb tri1T~(·r ~ri cc•njunctiori with the Street Divisions 1 s vacuu111 sweeper to remove
cuttings; successful ir,;ple!;1enf_atrnn of three fic1d t~:sts of subsurf~ce irrigJtion; the use of native plants to
1and~cape one parking lot and a traffic i:icdidn; and d survey of irrigation systems to determine a method to correct
OVl~rspray proble1~1s,
$134,803 is recoH~;1e11ded for the 1980··81 fi scdl year. This 1s an increase of $1,623 over the current year.
ProJecte·d activities for 1%0-81 includf' re;J1acci:,i'nt of four turf arcds ~1itli groundcover; modification of six.
irrigation syste1'1s~
OBJECTIVES
1. To 111a·intain parkway acres at a level sati~;f,H:tor_v 1;(; residents.
2. To maintc.Jin hours pt!r acre at 36/.!) 01· befow.
3. To insta11 subsurface irriaation at a11 new street clo~;ures.
4. To continue to design and instai'l landscopes for us~ in parkways and traffic islands.
5. To replace 4 turf areas with groundcovcr.
6. To improve the ut i lit i zat ion of' personnel hy 23 throu0h 1fovel opi n9 new processes and mechanizing operations
where possible.
7. To begin a tree planting progra::-: for El Camino Real, south of Page Mill Road •
......._ ____________ .._ ________________ 1980*81ANNUAL BUDGET----------------------------------~
I
212
.-----·--.. ·· --""™'"' -........... _ --CITY Of PALO ALTO"'w" -·-------~--------......
PARK\iA Y MA INTENANCL
PFRHJRMANCl MEi\SURt S
PUBLIC WORKS DLPARTMLNT
Ac tt:1~.
19 .1(:,. //
11.c l.ua 1
10"//o}g
Tin~iet Target
l srn .. l9 1979-8(1
•-•r••.,..•___,c_<~<-• ··----·-··~··-·~-•-• ''"'' •-• __ -----. ---·---·-----...--..·--
f\cres of parkways 1;viintained
Person hours per acre
30.8
4,3(,. >3
30.8
36 i. 5
31. e 31.8
375 367.5
2% 2% % incre<lc;e in personnt>l uti1izat1on
Cost per a.ere $ 3' ?21i $ 3,8C/ $ 3,898 '! 4~000 $ 4,000 "
SERVICE LEVEL CHANG[ .. /\n increase of $ ·1 ,623 is reco::r1endccJ for i:rno .. s1. Cuf·~ent sen ice 1eve1 s wi 11 be maTnta fned. _____ ... _
PARKWAY MAINffNANCE
EXPENDITURE SUMMARY
Employee Services
Technical Service
Suppl i('S
Materials
Equi~nent Purchase & Rent
-.,·eta l Expenditures
EXPENDITURE ANALYSIS
Ac~.ua1
l'.il8-79 ._..., .,. ___ ,_ ... __ --
"' 97 j 183 ·> 1?.,049
l ,025
1 ,018
---~!~_4_5
$118,219
Adjusted fl ro po sr.d
1979-BO 19H0-81 ---·· ~, .. -·-··· --~----~-----··
$1?S,52B $129,753
933 1 • 100
431 450
6~288 3,500
.-----·-------~ ~--~-----··
$133 '180 $134 ,803
Employee Services -$129,753_ is recon'fnende1.~ to providP. staffing for this subprogram.
Increase
.LQ. ~~~!::.~?-~ ~D-
$ 4,225
167
19
(" ? 88 \ ,'-•' ,,
--.... -·-~---~
$ l,623
Technical Services -ji,100 is recoITJnended to provide the follcwing: $600 for equirxnent repair and m<dntenance;
and $500 for miscellaneous services such a.s too1 sharpening.
Supplies -1450 is recorr1nended to provide for the following: $350 for minor tools, and $200 for chemiciils and
oil.
Materidls ,. $3,500 is reccin~11ended to provid~ the following: $500 for pipes, valves~ and fittings; and $3,000 f plants~ seeds and fertilizer. ---------------------
0
,,,.)
..._....._,.,,,...... ____________ 19ao-tn ANNUAL 1uoo11 .. -• · .. • • • 213
• • • --'----------------·CITY Of PAt.0 ALTO---·-------·-----.. --·---.. -----.......
PUBLIC WORKS OEPAR1MUf!
PARKS AND OPEN SPACF ~J~N.i\Gf:Mf UT DIV! 5 !ON
PURPOSE/GOAL --To maintain the grounds 0f Ut.i1itiQs suhstdtionc,) ~'lell tlr'-! q .. 1'., l\(H)<;(f•t' ~)\t\~S (1nd the Water Qua.1ity c<fr1t:roT-PTan t •
.Q~_SCR_!.f.I.!.9.~~. -The Utilities Lant:lscaping subprogra1;i is respo%ibk for m .. dntd\r,in~J the <Jr0urids for Utilities
substationss 1"Jells and booster sites and the Water Qua1 ity Contro1 PLnl. and ~•uet•nin9 th:y::.c' sites in an
attrdctive manner. "!tie Utilities Oepart1:ient finances these activit'i:•s. f\CCG:-1pli~;hi.:1~1ils for 1919-80 included
establishing a rnaint€'nance plan for the ~~atl-~t' (~:1ality Control Plant and coopei't1tin9 1¥ith Wat1~r Quality Control
staff to develop plans for rebuild·in9 the exi~~ting irri;:i.Jtion syst"r.1 c!di:1.1~w:i by construction projects.
$10.117 is reconmended for thf~ 1980-81 fiscal year. This is an incre0St' of $3~346 over the current year.
Projected activities for 1980-81 include imple~1entation of plans to provfdP rf?gular, systematic maintenance to
Utilities facilities z.nd continuatin of the plant rep111cement progri1rn.
OBJECTIVES
1. To provide landscaping for the Uti1 ities facilities.
2. To maintain the cost per acre at $382 or less.
3. To reµlace plants with drought resistantt decorativ.e n.Jtive species where possible.
4. To implement new plans for systematic maintenance of these facilities •
......., ________ ,,_, -----------1980·8' ANNUAL BUDGET---------.. ------.,.,,,..
214
'--------------··~ --~··~---------------------------------.----------....
------------------CITY OF PALO ALTO--------------------..
PUB LI c WOR~;s or: Pf1RTMU·n
PAf<KS AND OPEN SP ti.Ct MJ\NAGt:MLNT DIV l S ION
Act ua 1 ACl\1(1 1 i\C t U ,1 l Td r~~C't. T or'.JPt I UTILITIES LANDSCAPING
PERFORMANCl MEASURFS 1q75 .. 76 1 tp (. /? l<I/ i .. )\' \ 9 7-~~-~ In l 9-}1:? ... .sc~ . ,, .I
Acres of utility landscaping
Cost per acre
UTILITIES LANDSCAPING
EXPENDITURE SUMM.AHY
Employee Serv'ices
Teclinicd1 Services
Supplies
Materials
General Expense
Total Expenditures
EXPEND ITUHE ANALYSIS
-•"' -. ·--·---·-
21 . s
~?'8 ·-I
t\ctual
19/8-/9 -··--------····"'·--
$4~8/0
190
'113
104 __ .. ____ ; ____
$5,196
---·· ... ~.··· ... ...
'11 ~. ? L ·s (_ >. . .
$21 8 <(.'I'/, . .,.,_ -~
f\dj ll5 ted r ru 00.;:,1•:1
1979-80 19HCl-Bl
-·--·------~-...
$ 5, 711 ¢. 9, ~)6} .,.
~60 5~0
·---~-~-------·----·· ---
$ 6,2/1 $10' 1 n
Employee Services -$9,567. is reco1m1ended to provide stcffing for this suhprograrn.
-··· -. .. ... ···--··
?l •·, 21 .
$:i;r;(l ~3~3 l
l nc n',1 sc::
.f!~e~ ~-t'.~~'. "J
.;: 3,Wifi y
( 10)
_,. ____ ---~--
$ 3,846
Materials -$550 is recornnended to provide the following: $460 for pipes, valv~s and fittingi;~ and $150 for
plants, seedanC: fertilizer.
. 5
~-~-=--------------------,__..n .... ....,.,...-==•-••-w=•----1980·81ANNUAL IUDGET------------------------.-..-------------• • • 215
• • • _,,,_ ____________ .._. ____ CITY Of PALO AlTO-·-·-.... .-... -c ._.. .......... --·-.. --.. -----·0 ·-.....-------
"' NOTES -
......_ ___ . __ ---· -----~·-----------1980·81 ANNUAL BUDGET---------.--------.-..-
216
EXPfNOlTURES 3Y 'SUB'PROGR.i\M ---------·_, ________ \ __ .. _._L __ ....... -·--··
Employee Benefits
Admirristration & General
Resource Management
General Tree Maintenance
Electric L,ine Clearing
Genera! Park Maintenance
Parkway Maintenance
Util it'ies Landscaping
General Field Services
Golf Course Mainten~nce
TOTAL EXPENDITURES
EXPENDITURES BY OBJECT
Employee Services
Professional Services
Technical Services
Sllppl ies
Materials
Equiµnent Purchase & Rent
General Expense
Facilities Acquisition
$
.,,. auca -CITY Of
PUBLIC
PARKS AND OPEN
Ac tua·i
1978-19
~---~--
327,302
114 ~888
123,258
181 ,403
84,394
304~864
1l8t219
5, 196
6,247
_J§Y.220_)_
1?259,551
1 ~089' 116
4,315
46,921
31 ~248
17,684
17,31B
Ei2 '949
$
14i,dopted
1979-80
·-··---·-·~" -
325,480
150,237
139, 540
1 !) 7 '88 l
273,324
288,/94
124,339
6,057
-·-----
1 ,465,652
1 , 114, 984
2.0' 700
193,867
20,020
35, 968
20,409
59~704
TOTAL EXPENDlTURES l,259,551 1,465,652
Services from Other Departments 385 ,317 _1._00 ,45(i
TOTAL COSTS $1,644,928 $1,866,108
PALO ALTO._,, .... _,_ ......... ~tkA-iiZUll'lW¥'f .. IA n:•
WORKS OEPl\RTMENT
SPACE MANAGEMrnT 0 I \I IS ION
Ch.3nges Adjusted Pro po sc-::d
To Oat. e 1979-80 19:30--.81 _..... .... _ ... __
·~··--········•· ··-.. ---~ ·--·-· ... , -~
$ 36 '340 $ 361 ,820 $ 349J15
7,042 157,279 110 ~ 50b
18 .355 15i'.89~i 152,674
138~139 2%,020 257~714
9,257 282.58"1 326,621
26, 135 314,929 318,962
8' 84 1 133 ~ 180 134,803
215 6,271 rn,111
5,010 5 ~010 __ _. ___
--·~-·-···---·-·· ---..-----·--..
249,333 1 '714, 98!:, 1 '660, 511
94,463 1, 209 ,44 7 l,1'/4,317
7,500 28,200 24' 700
126,923 320,790 33?~475
4~907 24,927 24 ,29S
35 '968 31 t 465
20,40~ 13,480
l ,540 61,244 59,7l9
_J_!,O_Q_Q _J4 ,OO_Q -----
2'49' 333 1 '714, 985 1,660,511
_iQ_Q_~_56 416,650 _......,, _____
$249j333 $2,115,441 $2,077,161
-r~
Increas1.' Percent
(f)t~crt--a ~,t~) . ..>-------. . ... ·-~.£1.?I]~(_' .
$(1?.,YO~)) ( 3.5)%
(46,774) (29~7)
( ~\,?.?l) ( ., -n ' j ~ ~
I?(-·~(') \ -.. ) • .) ",, _J( 1 ! 1 ,--) \ . (. J
41i,!9i ib,6
4,033 L3
1 i623 '· ') i • (_
3 ,846 61.3
~.-;-----···---·--··-----'
(54.414) ( 3.2)
(35,130) { '} 0' \ '-... )
( 3,500) ( 12.4)
1l '68$ 3.6
( 632) ( 2.5)
( 4, 503) (12.5)
( 6,929) (33.9)
( 1,465) ( 2.4)
_{1.1._~_QOO) . .D.QQ_~
(54,474) ( 3.?.)
_!§_J_9_4. 4.0 ----
${38,280) 1.8 )%
....._ ____ ..._~---------------------1980~81ANNUALIUDGET---------------------------------• • • 217
• • • .-------------.-----CITY OF PALO ALTO--------_.,.----..---,
PUBLIC WORKS DEPARTMENT
PARKS /\ND OPEN SPJ\CE ~ANl\GEMENT DIVISION
FI N/\NC ING
Depart1.ient Revenue
Mi scel I aneous Reir:ibursemer.t $
Oregon Expressway Mainte
nance -Santa Clara County
Yacht Harbor ma intf.~nance -
Santa Clara County
C.l\PD/Ma i ntenance
Red Cross Grour:'..is Maintenance
J\ct ua·1
1978-/9
---·----·~
1,059
9,685
5, 971
3,383
$
fldopted
19/9 .. 80 -·-···-,-·····----
(6,105)
11,892
6,650
2,800
3 ,845
89,485 279,381
43,462
Services to Other Depa~tnients
Prior Year Er1cu1,1brances
General Revenue _L_i~)~L8_?}. lt~~l.i_6 4 ~
TOT/\L COSTS $1,644,928 Sls866,108
Changes Adjust11t1
To D.J.te 1979-80
s $ (6, 105)
] 1, 892
6,650
2,BOO
3)845
2/9,381
135s~63 13S,563
J}-1.~zzg 1_,_~s 1 . .L1!JX>.
$249,333 $2,115,441
Proposed
1980-81 ---------
$ 6 $105
l L, 89?
2~800
3 ,845
347 ,594
l!.704, 92~
$2,077,161
Inc reuse
JQ_s;_~l~~-?_~)_
$ 12, nn
( 6~650)
68,213
(135,563)
__ x~-~-5JQ
$(38,280)
Percent
.§hi! !l\J!2_
~OU.()~.
(100. 0)
24.4
(100. O}
1.4
( 1. 8 )%
......_-----------------------------1980·81ANNUAL IUDGET-------------------------------...-
218
,_.---------------··-.. -· -s·-.. CITY OF PALO ALTO----------------.........._
AUTHORIZED POSITIONS
Director~ Parks & Open Space
Manauement
Supervisor, Parks & Open Spaces
Management
Supervisor. Parks Maintenance
Generc·d C 1 erk A
Equi put'rrt Operator
Tree Trirrni ng/L 1 ne Clearing
Tree Trir11ni ng/L i ne CI earing -Lead
Tree Trin11,1i ng/L i ne Clearing As5 i st ant
Tree Maintenance Person
Tree Maintenance Assistant
Landscape Gardener
Park Maintenance Person
Park Maintenance Assistant
Sprinkler System Repair Person
Sprinkler System Repair Person -Lead
Gun;] Mower OpeNtor
Senior Ranger
Park Ranger
Groundsk ee pe::r
TOTAL REGULAR POSITIONS
TEMPORARY ANO OVERTIME
T e111por.a ry
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL PERSON YEARS
•
PUBL.l C WORKS DEPARTMENi
PARK.S {\ND OPEN SPACE. MJ\NAGEMENf DIVJSfON
Actua 1 Adopted Changes Adj uste<'
197B-79 19"19··80 To Date 1979-80 --···--···-·-··-... ------... ----·-·--····· -~--~---······ ··--·-·--··~·---.,-......
1 1. L ..
L l,, i.
3. ?. • ') '-•
1. 1. I " .
L L 1.
4. ~. 4.
1 L 1. ... ~
5o 5r 5.
3. 3. 3.
2. 'I {. q 2.
·~ 3~ .1. _ _,.
10 10 10
l. 5. 5.
2 .. 2. 2.
2. 2. 2 1
2. 2. ') 1-.
3. 4. 4. ,, . 4. 4.
55. 53. 53.
4.65 9. ~3 9.53
• 34 1.50 1. 50 ----··--· -·--
4.99 11. 03 11.03
59.99 6.,..03 64.03
t9ao~a1 ANNUAL BUDGET 6 Ufll .......
•
rroposed
1980-81
1.
L
2.
1 •
1 ~-(I
4.
l.
5.
3.
2.
13.
9.
2.
2.
?.
1.
3.
53.
5.69
.98 --
6.67
59.67
•.I -
Increase
_rn_~_s_!:.~~~eJ
(3.)
3.
4.
1.
( 1.)
-~
(3.84)
_l_._~
( 4. 36)
(4.36}
..... ...
•
I
219
• • • _.....-----r-------·------..----··--w-------·-··-·--11·---°Cl"rY OF PALOAlTo-----...------_... ________________ ..._ .......... -....,.
(
PUBU C WORKS DE PAR TM ENT
. PARKS AND OPEN SPACE MANAGEMENT DIVISION
Employee Benefits
Administration & General
Resource ~~.rnagernent
General Park Maintenance
Park~1ay Maintenance
General TreP. Maintenance
l1ectric Line C)ear:ng
Ut.il ities Lar1dscap~ng
General Field Services
Cio 1 f Course Md i nten.:rnce
TOTAL PERSON YEARS
I!~~~Q.YH _SER1{J_CES
~YEf.0.Q.~-COST /PERSON_JEAR
/\ctua 1
1978·-79
8.63
5.25
8. 34 17.o:.
6.13
B.08
!.>. 99
.30
• 13
.09
59.99
$1,089' 116
$ 18' 155
Ji.dopted
1979-00
10. 34
5.10
10. 34
15.98
6.99
6.40
8. 23
.65
64.03
$1,114,984
Changes
To Date
$94,463
! 1,476
Adjusted
1979-80
10.34
5.10
10.34
15.98
6.99
6~40
8.23
.65
64.03
Proposed
1980-81
9,858
1. 978
6.855
ll. 601
8,410
4.601
9.657
• 71
59.67
$1,209,447 $1s174,317
$ 18,889 $ 19,680
Increase
fDecrease) -l---·--···-·-·;..L
( .482)
(3.122)
(3.485)
1.6?.l
1.42
(t., 799)
1. 427
.06
(4.36)
${35,130)
$ 791
"--~~-·----·--·-··-------·--=-· -···-1980-81 ANNUAL BUDGET----------------"" 220
~------------------CITY Of PALO ALl'O·--·--·----·-----··,..,..., __ .,_. _________ ...,__
PUBLIC WORKS DEPAIHMENT
REFUSE
19?!0-81 PRO~~i~Ml AND SU~ViCL LEVtL -L>-.penditures of $663 ~S63 .:ire recommended for the 1980-81 fi seal year. This is
a--(fr.~-c·:,:e·<~--:,-1~--~:f1)6·~-GT6T-rl-(i1-fhe_c_u.rrent year. The de('.·r~e·a:c:;·e-·Targr:1y n~sul ts from the e·1 in1inat io;i of the contri:'!ct
ro$t. for Lckbo-Kay and f\ss:;ci{1tes related to the 1andfil'I closure design. P.l\SCO ldkecivt>r of thP Ctirbside
Co1lection Program 11'111 a1101-1 staff to pursue other arc,as of sol id waste reduct.ion/resource conservation 1·1tlile
continliing an ag9ressiYf? Coi::munity Awareness Program. The Munictpal Composting Program has been expanded.
ADMINISTRATION AND GENERAL SUBPROGRAM
PURPOSE/GOAL -To prov·ide for the effective planning~ evaluat.·ion~ contro1 and i111p'le:11entatio:i of So1 id Waste r;s"naiefie n-t.--
Df:SCRIPlfON ··The Ad!llinistration and General subpro1;~rc:un is responsible for ·investigating and ev~1uating present,
mid--ier·~,-i--a-iid lon9-terrn resource rf.~covery and di3posal methods, negotiating the Pt1SCO contract, and assisting in
inter-agency pl(tnning and negotinting toward imph)mcntation of mid and long-term methods. Significant
acco:-;1pl ish1rit1 nts dt1rin9 1979--80 include: managing the design of the B,YxbN~ Park/Landf·in; irnplementin9 the
City-wide expansion of the Curbside Ccllectfon fJrograrn; participation in the completion of Phast~ !I of the ~JP/\.'s
long ten.1 disposal study ilnd recP.iviny final pennits for landfi11 c.losure fr(.f11 the US Corps of En~rineers and
RWQCB.
$48,002 is recona-nended for the 1980-81 fisca.1 year~ This is an incrc~ase of $lt131 over the curi·ent year.
Projected activities for 1980-81 include: beginning construction of improvements to the landfiil entr.rnce;
perimeter and Mayfi e T d S l 01Jgh restoration; .and procurement of another State grant for equipment for the ex pirnded
Municipal Composting Projec.t.
OBJECTIVES
L To 'HOrk with PASCO to keep the number of customer complaints regarding collection at no more than 1.6 per
working day.
-----------------1980-81 ANNUAL BUDGET-------------------• • • 221
• • • ,...-----------------CITY Of PALO ALTO-------------------.,
PUBLIC WORKS DEPARTMENT
RtJUSL
2, To cc:·1plet.0 the y<::arly Pl\SCG nesotiation$ before J\pri1 30, 1980.
3. ro cutrQspond ,1nd c.onp1y \·Ji th thr.· Sel f-MonitDring Pro9r,1m as rf!quired by the F<e~ional Water Quality Control
Bod rd.
4. To pLln and in~llei:1ent n.:1~1~diJl act.ion<:;; within S days after siglit'inq se1>pa.9e or leachate spills, and report such
act ion tci the Regional \.lJter Qua I it.y Contn;1 Board.
S. To il.1plerw11t and findnce tile pt1Jsed Byxbee Park/Landftll improvements.
ADMlNISTRATlON AND GlNERAl_
H-: R FORl·U\NC E MF /\SllR L .S
Nw:1ber of reL1ed i ~~ l act ions taken
il ft er si9hting seepage or
l edchate sp i 1 l
Number of custoi.:er compl~ints
{collection}
~ui;1ber of days (j re1:1ed i al action
was taken after sighting seepage
or 1 eacha.te sri 11
Nunb:.:!r of customer cor:1p 1 a i nts per
working day {collection)
% of remedial actions taken within
days after sightin9 seepage or
leachate spill
5
Act.ua 1
1976-77
'142
l. 70
Actual
1977-/8
415
l. 60
Actual
1978-79
0
386
5
1. 52
100%
Tar0et
1979-80
') ,_
400
5
1.60
100%
Target
1980~81
1
400
5
l.60
100%
SfRVICl LEVH CHANGE i\11 increase of $1)131 is recorrrnet1Jed for 1980-81. Services for 19130-81 \'lil1 be the same as "for l~ft9-ecr:--------
'-----------------...-.-----------1980·81ANNUALBUDGET----------------------------------222
--------------------""CITY Of PALO Al.TO-·-----------------.....
[.c:ployee Service:.;
Techn1cal Serv1c0~
Suppi i es
General txp<:ns,,,
Sp:c 1 a I f);~1e~•~<::·
Total Exµenditures
St:~rv ices fron Gttier De pa l'trnents
Total Costs
EXPENDITURE ANALYSIS
PU!3U C h'OH~ S [Jf. Pl\RTMCNi
REFUSE:
l'ictu.-il f>.djusted
19/13-19 ~97S-80 --····-·---··-·--·---· ..... -~--
$ 23,690 s 25' 108
500
690 100
U:.10? 21,563
__ J1..9_~o. 100 ---·--...-.
$ ;A, 922 $ 46 '871
-~9 _Jl_:S_9. 9° 87"' __ _:!_!_ __ _!_
$1 ~ti '81 ~ ~ t, I , $14GJ4l3
Proposed
1980-81
-~· ......... ···-·-·~-·· ... -~
$ 26,089
100
')' Ll ,713
10(1
---~--··-~·----~·
$ 4B,OO?.
)},~.~?~~Q
$179,202
Ei11ployee Services --~?-~LQ89_ is recoirrnended to ~:rovide stdfhng for this subprograrn.
Supplies -ll_QQ is recor:rne1·ded to provide office supplies.
1 nc rea se
_(fl_f'..~!~E'~~5(~ ).
$ 981
150
....... _ -"'·-·
$ 1, 13.1
---· -_}}_!_~ ?.}
$ 3?,454
General Expense -$21,713 is recommended to provide the following: $20,963 for City liahil ity insurance; $150 for
µrotes s i ona ·i membr-rsh fps; and .$600 for travel and meeU ngs.
Specid1 Expense -1100 is reco1crnended to provhie yearly safety awards for the Palo Alto Sanitation Cornpany •
.._._. ________ __,._. _________________ 1980-81ANNUALIUDGET~-----------------------------__,,223 • • •
• • • ~----------------CITY Of PALO ALTO----------------.--.
PUBLIC WORKS DEPARTMENT
RErUSF
PIJRCHt1Sf OF RF FUS! srnv i CL SURPROGRM1
DESCR!PTION ·· FxpendHurcs of $!:,0 4,000 1ll'C rcco1:r1endc;.i for the i~ltm--Hl fisc<1l year, This is a.n increase of +"---···---·······-··-·--·-··-· -........ ·-. :;.157,000 resulting froril higher col ection and hi11 rentill ;:o·~ts and dn increase ln the Hecyclin~1 Center deficit.
UTILlTil:.S SERVICES -.$2Jl74 1000 is n~cornendcd to provide the fo1"101<1iri~i: $1,760,000 for the PASCO refuse~ collection
coi1T1::a·cT;-$200,boo for---slrl-rc·1~ta1; and $114,0DO far the Recyc·! 1ng Cr:nter contract..
DI SFOSf\l orrn,.; T 1 ON SUBf'l~OGRAM
PURPOSE/GOAL -To dispose of sol id wastes in a. sanitcry, economical, effective and :.afe manner in compl ~ar ::e with
aT1-stafe-ar1d federal reguL:it.oi·y agt'nc ies.
DE'.;CRIPTION -The Disposal Operation S'..1bpro9ran is responsib.le for the final deposit of sol ict 1·1astes from Palo
AlTo-d°ild-Sfdnford Univer-:ity resh~ential. co1:1:1ercial, indu5tridl and schoc,1 district-:; on a daily basis. In
addition, the ieachatc.-leve1 and ground water quality are mon1tcr<'d to prevent any potential advers~
envirorn;1ental impacts. Sign·ificant accor:ip1 ishments during b79~80 inciuded: utilization of coupon books for charge
account customers; complying with RWQCB dem(lr.ds of 100 year flood protection by constructing a 3 foot thicki 7-1/2
foot high flood blanket a.round the southern ,rnd western peri1::eter of the landfill; 1lnd beginning to construct a park
l'ih i le 1 and fi l1 i ng garbage. Council has he 1 d the construction of det'l'ateri ng fac i l it i es in abeyance.
$400»315 is recormiended for the 1980-81 fiscal year. This is an increase of $48,751l over the current yc~ar. Plans
for 1980-81 incl m:e the un-going contouring of sol id waste to construct Byxbee Park and operation of the disposal
area in a mariner acceptable to the crnm1unity and to the regu1 atory agencies.
'-------------------1900 ·81 ANNUAL IUDGET---.. ---·-"-' _ ... .,,, .... -----------"'""' ·-·--.... ·-,--··, 224
~---.... --_,,..., ___ _. ....... -..... ..,,,.,,. _____ , ...... ""'"" ....... ---··'-""'""'"-----~--·CITY OF PALO ALTo-----,------
OBJLCTIVtS:
l. To desicin Jnd niaintain a sani~ary 1,rn•.h!l·: ;h,1 •. n(:·~ th'.· c.":[1\:city tl) displ'hl' l,?OC1 ,0DC1 cuhic ynt'ds ~lf'r _ycat' of
~ol id r1astes frcrn t'esic!ent:; ('nd tn1sint''.~.st'S i·nU1:n :':7lr· /;lto ;ind '·d . .:infot·d.
3. To provide a daily t:cvt:r OV('" Cf)l,'pacted ld1":-r111 \:.~<rs sn U:,~1: \·idStPs dl't.~ not 1c•ft o.pcsr~1 longer than :?4
hours to m~r.t the Solid \·idstr MiH1aqe:wnt '.)c1c1rd's rc{;1.J~iT1:f•nLs.
4, To comply 1·1ith the ~.e1f~1:1onitoring pro~F'Jr; ,:is rt'{:uircd by the Re~1ion<il ¥Inter· Qucilit.Y Controi Roard~ by
collecting vJrious ilonitoring ~•i:l l data on a "ri'CE1 kly a11<.l/{W quilt't.et'ly b(:sis.
5. To participate in re111edial actions with~n S dcys ,;:Her spoU.in~J $(~epd 1J1: or lcdcl10tc sp-i1ls, and re~nrt: such
actions to the RWQCB.
G. To operate the l.::ndfill in a S?.fe i:hrnncr to uiri"ii:lize t>nllPC.:f:sc;~1ry dcd<ly and pNson,~i injury t.u landfill
custC!11ers.
7. To implement the final closvre plan ;:if the 1anuf111.
.....,_----------------1980·81 ANNUAL IUDGET--u ... ,----------------• • • 225
• • .------------------CITY Of PALO ALTO
DISPOSAL OPERATION
PERrnRMANCE MEASURt. S
Number of cubic yards of refuse
accepted at. the di sposa 1 site
Number of v~hicles using landfill
Number of days that compacted
wastes are covered within 24
hours
Number of injury free days of
operatfon
3 of i nj ur·y free days
% of days in which compacted wastes are
covered within 24 hours
PUBLIC WORKS Ot~AP.TMENT
fictoar
E1/) .. 70
1,13:3,n96
198,60?.
RU USL
Actual
19/(i-J:I
1, 190) ?G 1
?07~73/
/\ct(i.:il
l 9 ·; / ~· i' f~
1.,?3?,~PtU
2?? .~r?i!
?3~)
361
J.001.
6 ~). O~!:,
•
Ta rqet Tar9et
197n-79 1979-80 .... ---·.-~ --"'' " .. -~ -· ~ -·~----~-~
l,200,000 1 , ?flO t GOO
240,000 240,000
300 300
361 .161
100)'. 1003
83. o~. H3.0t
SE:RVICE l.EV[L CHANGE -f1n increase of $48,754 is recon~1endect for 1980-81. This net increase is generally the -re-sulCofcn·e-rTsTng cost of µurchasin~ cover material and the biannual purchase of a bulldozer. Service levels
w"ill remain constant.
........ _____________ .. ,,.~ 19ao~a~ ANNUAL BUDGET------------------'"
226
DISPOSAL OP[R!\T ION
txf>[ND If URL ~;UMMl\fn , ___ , __ .. -"~• ~·· ~-•-• •-e·-~----·~·-~··••
E1np 1 oyf'e Servi ccs
Profess.iondl Service:>
Technical Services
Supplies
Materia1s
Equipment Purchase .~; f~ent
Generd1 Expense
Facilities Acquisition
Tota! [xpend i tun:!s
Services fro1n Other llepartrnents
Totdl Costs
EXPENDITURE ANALYSIS
PURL IC kORKS OEPAHTMi Nf
f·.cLual
·~9/g. 7l)
$ 80,018
.?f5~4/')
::. 1 q·f .J • ~ .• 1 ..
1~693
8?' 094
8,6/0
J61
-·Cl. 1??~1.
$?.')') !'?() . \. •. ~ :.:i .J '
--.. ? !.6.?3_
$210,19(1
i~.dj Ii St(:'(~
1979·~3C
$ 9~i,4'1h
2E,HOO
4' 9:10
1 $ 60\i
B9,4 11~1
U1, 3?0
$3b.'3, S?/
~ .. ~"~Jtl~)~',f>·'l
~~ 1_1 ~-\L , J
s ~-~ ':• ' l ; ·'.}
l i ~\Ill!!
3, n~:!n
·1. ~)::n
9?, ,1 :;n
l /~1, C(W
s 4or,'.'l1 c)
' C\1j(l l ,1. __ 1..'
$i1Ci/' ]}'.',1
Employee Services -$Jl2_l_~_~). is recvr1Ji1ended to provide staffing for thi~ sul1p,·o~p·a11.
i .II C ,~{! ::: -:, (l
~c~·-·':}( ~'{'(-~ ~·:_!~).
't ~·
,,
' ,•
l >' 1 n ... l. -
( l n t 0 nu)
( 1 .. inn)
? , q ~}n
:< ,(10'1
11 ~-~ ~ ·-~'~:n
4 g' f ~)·l
( lH·)
11 ~!.) l_)SP
Professional Services -$17 ,900 is recoirrnendcd to providt~ the fol lowinu: $4~bOn n-.t-:1lr1<, an en9ini·:cring qeo10;1ist to
assist in arrn1_ysis of repoi:;-tspertaining to the self-monitoring p:0gra1n; and $13;400 for ::,t:n~:ying S?.rv·ices. to
control second 1 i ft con tours.
Technical Services -$3,RSO is reco:rnnended to provrne the follmdng: $2~?.00 for-dl1 amual arric~l photograph showing
contours of the S(;con<.rTT"ff; $1,J.00 for janitorial servicesj. $350 for cash regis.tc·r .~nd entrance gate maintenance;
and $200 for-genera1 r-e~1airs.
Supplies -$4,5SO is reco111111ended to provide the following: $.3,300 for chMge coupons used in 11eu of charge
accounts; $1 1050 for minor tools and safety equipment; a.nd $200 for nlisce11~weous supp1 ?es.
---------------,.-·----=-· ~980-81 ANNUAL BUDGET-------------------• • • 227
• • • ~----------------CITY OF PALO ALTO-----------------.....
PUBLl C WORKS DU'AATMENT
REF US[
Materials -$97,450 is recommended to provide the following: $96,000 to µurchase inported covn r.1at1-:ri,1l for d0ily
cover; $2,500.t."o-extend t.he road and ~·1ater line to the working face; and $300 for trdffic signs ond bcHTicades.
Equii:x11ent Purchnsc; & Rent-$179,400 is recommended to provide the follo1·1inq: $168,000 to run:hasc-a bulldozer;
$10,00C to rent a dozer ancf-0;1e-rator to move stockpiled soil to the ~·1orking face; and $1,4~)0 to rent. :~1iscr11aneous
tools and equipment.
SYSTEMS I MPROVEMEN f SUBPROGfMM
PURPOSE/GOP.l •· To provide for physical irnprovf~ments at the Refuse Disposa1 a.reo sG that disposdl ilnd recycling
·0µeratiorls0i1l be effkient, and the eventua1 landfill closure 111ill he environmentally acceptable to the corrrnunity
and the State ano federal regulatory agencies.
ULSCR1PT10N -Thi: Systems Improvement subpro0rarn is responsible for finanr.ing ill1provements thiit may be required hy
regulatori.-agencies ._;nd providing professiona·1 services to design the landfill closure/pi~rk construction as rer th<.:'
B.~ylands Master Plan. Acco111p·11sh1:1ents in 1979-80 include hiring the landscape consultant, Eckbo-K.:iy and Associates,
to design the Byxbee Landfill/Park.
$34,000 is recommended for the 1980-81 fiscal year. This is a decrease $(1P,424} frorn the current year.
Projected activities for 1980-81. include constructing the Recycling Center Improvements as approved by Council and
completion of the design of the Byxbee Landfill/Park.
OBJECTIVES
1. To construct specific in1pnwements that will increase the efficiency and the aesthetics of the Refuse Disposal
Area •
.......,_..._, __ .._. ______________ ._.. ______ 1980-81AHNUAL BUDGET-----------....... ------...... ------------
228
SYSTEMS IMPROVEMl.Nl
EXPENDITURE SUMMARY
Professional Services
Facilities Acquisition
EXPENDITURE ANALYSIS
PU Bl IC
!Klual
1978-/~ . ___ ._ ··-··~··~ --·
$ ''(" f ,3 .(:)_!: __ ~! _ _-_
$26,8/3
1..JORKS m: PARTMENT
REFUS!:
Adj us Led
19/9-BO ............ ·-····-«· ._, .....
$ 9,800
J 4__1_ J:'..~~
$151t4?.4
Proposed
19WJ-Bl
·-~-----. "'
$
34 f'l('r) ·-·' -!".'.
$34,000
tl1Cl'P'1SC
f't1eC!'PilS\') .L.. ---.. ---... '
Faci"I ities Acquisition -$34,000 is recon~11ended for Recyc1 in9 Center 'in1prove111ents \'>1hich .1re not covr.red by th0
SSWMBM ~irant. These includc-·r-aTsed brnken concrete planters, landscaping al"K1 ir;i0i'ltion.
Ml\TER IM RE SOURCE RECOVERY SUllPROGRAM
f~RPQ;?U~liH_~.l:__·· To reduce rnunicipa1ly generated sol id \.,iaste and to recover the maximt~n of re~ource 1;1at<>rials for
r~us~.
DESCRIPTION -The MaLcr'i.:iT f{esource Recovery subprogram is responsible or all municip;.i'I sol id \~Jste !l~duction and
rc~cy(JTr'iSl~iro9ra111s. lncludeli fo this subprogram is administration of the Recycling Center~, the rC':;identia1
curbside collection Lind City Facil Hy 1>/hite Paper progra1ns wtlich are currently contr0cted to !\1\SCO; al so~
admin·ist1·1.1tion of the Co1'1post/Topsoi1 Manufdcturing program. ~;ignificant accomplishments in J9/9~·BO inc1udc:
Ci ty-v,ii de (·~xpans ion of curbside co 11 ec ti on; devel orment of compost/topsoil manufacturin':J t~chn i ques;
imph:~ml..'ntation of a comprehensive Public 1~1.,rareness Progra.m; expans1on of a pilot 1\partment Pro9ram; and cooip1etion
of a con1prehensive study of the industrir1l comp.lex.
$84,620 is reco1rn!1ended for the 1980-81 fiscal year. This is a decrE~ase $(101 ~248) from the current year, related
-to tfre-recei µt in 1979-80 of a State Grant for equipment to be 11sed in the Curhsidt:> fh~cycl ing Progran1. Projected
activities for 1980-81 are to implement industrial, con~::ercial dnd expanded mu1ti-faniily dwelling recycling
programs; expand Lhe Compost Program to receive materials from the residential con111unity; and implement the Sol id
Waste Env i ronmenta 1 Educa.t ion Program.
-------.. -.. -----""--l980·81 ANNUAL BUDGET----------..------------• • • 229
. . . ~ -~ .. . ' ~. ' -. : .. ': . '-~ . ..:: . ,.. " ' -' '• . ; : .
• • • -------------------CITY OF PALO ALTO----------------,........
PUBLIC WOR~S DEPARTMENT
REFUSE
OBJECTIVES
1. To ·incn:~as1~ materials recovered to 33% of residential ~ol id waste '.;trearn and 153 of toUll so1 id wa~)te streM1,
and to increase variety of material~ recovered (waste wood, motor oil).
2. To obto.in 70% C1vera1l part'icipation in cil1 program~;.
3. To manufacture t.opsoi'l/compost to be used in the Byxber. Park conversion at a 50% savings for the City.
4. To begin an Industria.!/Com11ercial Rec.yc'!ing Pilot Progrer:1.
5. To expand the Multi-family 0\-1el1 ing Recycl in9 P1·nqrarn.
---..---------------1980··81 ANNUAL IUDGET-----------------
230
-------------------CITY OF PALO ALTO--
PUBLIC WORKS DEPARTMENT
RfTUSE:
MJ\ TtH I/\L Ht.SOUR CL RECOVER'! Actua 1 .~Ct Uil i /l.ctua 1 T ,1 v·~J(1t Target
Pf.Rf"OR~V\NCE M::ASURES 1976-77 D!/-/fJ 19/a-/9 19/9-.(\(l 1980·-81 ~---~--------·------··--------~-----····--~ .. ·-··-··---~····---···· -.~-·-· ..... ·--······ ·······------..-·--~ .. ---------···----··-··-. ----·-·· -~_,. ... .., ....
Tonnage recovered ·in:
Curbside Col 1 ec ti on Prog rani .i. '330 3~000 3. 1500
Recyc·; in~ Center ?.tJ05 J,409 ?,,33C) 3,000 1,000
Composting Progra1n ?! ~) 4,00() 7,800
Number of Participa.t'ions Per Ye€ir:
Curbside Co 11 ectt on Prog rar;1 ?73,000 200~000
Recycl 1ng Center l03t799 83,800 S0,043 60~000 30,000
Cost/ton of 111a:teri a 1 recovered l 8. 90 $ 4. 04 $110 00 $ 14. 00 $ 12.90
Co$t/t.on of compost produced $ 4.11
Comparison of hours/ton f 0, mater·i al
recovered:
Curbside Collection (im;luding
processing) 4. 04 3.50 1. 74
Recycle a.nd Sortiny 2.79 2.10 2.10 1.50 .96
Loading and Travel .n • 319 • 30 • 30 • 17
Compost • 62
% of residential solid waste st reai;,
eliminated 12.2% 13.6% ?.0.2% 20. O!, 33%
% of total sol id waste st ream el inri nated 2.7% 3.03 6.2% 8.0% 15% Participations/Household/Year i 11 Curbside
Recycling 18. 1 13.C
Average % Weekly Partictpation in Curb-
side Recycling 3S.O 25.0
• •
• • • ~----------------CITY Of PALO ALTO-----------------.....
PUBLtC WORKS DEPARTMENT
REFUSE
srnVICL LEVEL CHANGE~ A decredse $(10li248) is rcw:rnended for 19130-Bl. A one ye,1r qrdnt for $151,910 1\loS
r:e-cc.::-1,;·e-d·--f!1T9f9-~tfb ___ for e·1uipf,;ent and serv·ices reldt1:~d to Curbside Co1lcction. The M11nicipi1l Coi;11!ostin'J Pro9rar.i is
eX}ldP·led b_y impt·ovements to the composting area. the addition of pc.rt-ti111e ·1ahorers, and tilt': addition of one
re9r1l.:H' staff position. This µrogram 1s expected to save the City 40%-S03 of the $3.75 milf ion needed to purchiise
high ·:.Jrctdc soils over the next 15 .Yea.rs for the landfi11 closure. PASCO takeover of the Curbside Collection
Progr1111 has .:il101ved staff to pursue other areas of sol id ~Jaste reduction/resource conservation 1-t.lile continuing an
ag•Jresive Conl:iunity Ah'dreness Progr,;i.m.
232
. . ~ . . : . ' ·:. . ~·· " .. ,, ' . . ..... . , ~ .. ":.:· . . . . "' ~ . . . . . .. . ~ . . . . . . . -·-. . .
--------------·----""CITY Of PALO ALTO-----.--..... .-.-, ... ---.,,_-
:·:1\ Tt.i~ U1t. i\l SOURCi-. f\lCC\IU(r'
[XI) Ul'.l I fl, IU SU ;,~~·~/l.P Y
Eup I oyee Sc rv ices
ProfessiGndl .Services
Tt:l.hniul Services
Supplies
1·'. a t e r i a 1 s
lquipment Purchase ,~ Hent
(~enera l Lxpense
Special Expense
Facil it.ies /\cquisit:ion
EXPENDITURE ANALYSIS
PUB! Jc
Act ua 1
1()7fj .. /9
··-
{ 39;0?9 " 6,278
l ~ 794
1. 685
'12,657
5,813
878
~r. c'.:)
-----·-. -----
$ 68, 160
WORKS D[PARTMFNT
HEIUSE
Adjusted r) ro f 10 s ed
19/9--80 19BG-81 ---•->-••....,,• .. •r•••-·--~···--......... ~ .....
$ 30,708 $ 4 9 'i 2(J rn, soo 6,500
750 6,600
515 4,650
450 1 , 6~i0
134,6?.C
325 900
-----~----.--· -~-~,_£Q_fl
$18~;. 868 $ H4,620
Ernp 1 oyee Services -!~-~.JJ_2_Q. is recomrnended to provide staffing for this subprogram.
Increase
( O ect·(~o s ~~) ----···-·· ---····---·-. -
$ 18,41:?
l?.,000
5 ,850
4,135
1 , ?.00
134,6?.0
300
, ,-"00
_ ..... 1 .• =-!.t~---.'...
$ 10 I .. ?48
Professional Services ·· $61500 is recor11T1ended to provide the fo1Jowing: $1,600 for proposal development; $1,500
for events. end exhibHs; sr;§"CfO for graphics~ and $1,500 for a public awareness consultant.
Technical Services -$6~600 is recornnended to provide the follo~1ing: $600 to advertise services; $5,400 for
!r1aintenance and repair:--of-he.avy e~uiprnent-> and $600 for soil analysis for the Composting Prognun.
Supplies -$4'1650 is recomnended to provide the fo1 ·1·o~dng: $100 for stationery and off'ice supplies; $200 for minor
tools; $250--for safety equipment and training tools; $150 for a publication to be USQd by staff and the Solid Waste
Reuuctien Advisory Co1mlittee; $650 to paint School Programs rnceptacles; $300 for food and coffee for workshops and
conrnitte0 1;1eetin!]s; $c\000 for graphics and d·isplay items; and $1,000 for a composting tarp.
Materials -$1,650 is recormiended to provide tht: follo~ling; $150 for signs from Streets Divis!oni anrl $1500 for
purchase of 7501:-ecepta<.:l es for R1:!cycl ing Programs.
-----.,-------~----------------19ao~a1ANNUAllUDGEr-------------------------·--··-·-----------~
• • • 233 ~, ____________________ _,, ____________________________________ ...., ________________________________________________________ _
• • • --------------------·CITY OF PALO ALTO------------------..
Filcilities i\ct;:d::.H:cn.
Pro~Jr.:;L~,
PUBU C WORKS DEPARTMENT
is recou~:cnderl
REFUSE
follO\'l'ing: $100 for professional menibe1·ships~ $'.~00 for
confen~nces <Ind senlinars; and $200 for 9ratuities for guest
for a c.ont rJc t to improve a site for the Municipal Compost 1119
----------·-· .. --·-----·-.. ----------------J9$Q-81ANNUAL BUDGET-----------------_...,---------------
234
--------------"'""'"""'-· · -·----CITY Of PALO ALTO----·---... -··-.. -... -..... --..-~··---------
Cu~:tor1ier· SPrv ice~;
City Dcpr.1·t1.;ent S.yv i Ct>:~
(Less Pay1:1en Lo;: ~u !',\\CG)
Di ~~pus,11 !1n:a Ices
OUH:.'l l;t'VCilU!~
TO Li\L
APPLIED TO:
Direct Expenditures
Services fron1 Other Dep.1rtments
Heserves Jncreasc (DecrcasP)
TOTA!.
f'UBl l c wor.n~s f)f PflJUMUH
/\ ( t ii r' 1
11J/,1. ,;<l
.$? -' 4 J3. :)t~':l
3 i' '~)./!
( 1 ,,191.;, 10?)
263, (J?!\
---' .. 4f),_~)~<
l,0?5,B80
3% '62•1
138,l/?.
i~?.!_ o_n_4_
$1 ,02~ ,880
Rff Li.SF
!\Uoptt'd
l 9/!) .. (30
42,000
( j ,860,000)
2~0,000
21 ,492
468,366
132,006
_:!28 .~.?~Q
$ l ,028»89:?
Ch.:1n9es
'o Date
94. 910
3? 1 ,813
( ?.26. 903) ..,.t--~"·-,-·-~-----·
$ 94/HO
Adj ustcd
l 9i'9··t10
$.2, S/'J, 400
42~000
(., 91--· O'l()) , ~ . I , l .
250,000
__ , ___ 1}}_1.~9?
·1 ~ 1 2 .3 '802
790~119
132_, 006
_1Ql.!.~ l? ___
$1 ,'I 2 3 • 802
Proposed 19eo .. fn
$/' i 8? ,800
50,000
{2,01'4,000) no,ooo
·-.. ---~.°-!.~Q_O
1 '059' 300
663,563
168,600
??J 1')7 --=-·; __ , __ ,_;:' ___
$1 ~ 0 :) 9 ~ :300
Increase
<Decrease' ......::i......_ ...... ·-·-··--·· • .l~
$?0/,400
8,000
(15/,000)
20,000
_U.4}~0_1),?J
( (·4 r·n?) ) ' '.) ... '·
(126,616)
36,594
-·· ? 5 ' ?.?...Q __
$(64,502)
Perc0nt
.c-~.~ .'1 t~ __
8.1%
19.0
( H. 2)
8.0
(~~·.?1
( 5. 7)
(16.0)
27.7
12.7
(5.7)%
~...-------------._..--------------J960·81ANNUAL BUDGET----~------------------------------~ • • • 235
. ' . . .. ·.. . .... , . :··..... .
---------------------------------------------------• • • .---------...---------CITY Of PALO ALTo-----------------......
PURL!C WORKS DEPARTMf NT
RLFl.JSI:
Chd n~~(;S .t\dj us ted Proposed Increase Percent
EXPLNDlTUlffS BY (SUL\'1Pl\UG',:-'(>\ ·-------·-·--··--·--······-· .... -· .. --'------· .. l. . ...... ·-
1\ctuc:l
l'Jjfg .... /9 ---. --.. --.
({(~() ~-,t !"l1
l 'J :1 Sl-EO To Oat e ----···· ----. .. 19119~80 1980-81 lDecreas~ f b.9 .!.'. 9.~~--.. --.. . -~ .. .... -··-.. ··-··---~&·• -··&· .. ·~~-.
Emp 1 oy~""!e Gerre fits
Ad111H1 i strati on .~ Genera I
Material Resource f~ccovery
Di sposa ! Area
(Jpcrat ions
Syste111s lr;iprove:.1ent
Continyency
TOTAL.
EXP mo lTUR[S BY OBJ[CT
Employee Services
Profess i ona 1 Services
Technical Services
Supµlies
Materials
Equ1pment Purchase & Rent
General Expense
Special Expense
Facilities Acquisition
Contingency
TOTAL
s 43 l 130
S4, 92?
Gf-3, l (JO
2C;> , ~)3 9
?6,8n
395 I 624
185,831
3?.,7~7
7,49?
4 ,069
94' 75 1
14,483
23' 1 7J
7,965
25,099
'"'------···
$39f, ~ 624
$ Ii\ ) g9 5
4~}.351 .:n,%e
?OC. 183
9,855
~\' 700
Z)2Hi
89,895
13? j 530
21,888
100
-·-·-·---
$46B ,366
$ (/,<HO) $ S-4,4!.l~i $ 61,626
l, S?O 46 l flll 48,002
J:.J ,910 1P5,86f3 84i620
24.3'.::9 3~)1/iGl 400,315
·1~)1 , S?4 151 '424 34,000
1 r. ("()(!
. -·-··-·--····· ..... ·--·-···-····-..,.., ~:::::.L:~ __ _:_
3?1 ) t113 790' 179 663,563
( 465) 205. l 17 234,000
4/,24~· 57, I 00 24,400
5, 700 10 ~ 450
2,215 9,300
89,895 99. 100
133,410 265,940 179 ,400
21 )888 22,613
100 100
141,624 141~624 49,200
----------------l_S_!_Q9_Q.
$321,813 $790,179 $663,563
"------=--------------------------1980·81ANNUALBUDGET------------------
-t. 7 , 1 71 13.2% .,.
l , 131 2.4
( 101 ,248) (54.5)
48, 754 13. 9
(117,424) (77.5)
.... J-~.~-QOO _ 100.0 ---·
(1?6,6Hi) (16.0)
28,?.83 13.7
(32,700) (57.3)
4,750 83.2
7,085 319.9
9,205 10.2
(B6,540) 3?..5
n5 3.3
(9?,424) ti5.3
35 .i..Q_Q_Q_ 100.0
$(126,616) (l6o0)%
236
----------~----------------------------------..
CITY Of PALO Al.TO .... -· ·-I
AU4 4 --... '°"
PUB1 l C h'CH~: ~i iH PARTMUH
RU USl
/1C tu,l ,l\dil;' t l' ~! C h .:rn ~! f' s f1(ij II St HJ f'ro;~osed Inc n'<·l sc
f\UTllOR I ZUJ Pos1 now, l. CJ n;. •.: J () :(l \)(< To D<1 I.(• l 9/li .. go 198(1 ~l iJ)_P c L~ ~?.S. ~'.} .I;,,,... \liJ
-·. ···-·--· ,,, __ ·-···~ --·-··-.,. -···--•4•• ---~· •••• '
Sol id 'rJas te Man.39~r ' .. 1. ' j •
Administrative Cao rd 11111 tor 1. 1.
Principal Engineer l.
Heavy lqu i pment Oper<ltor ?. ) '' ?. ') l •
Heavy l.qui pi:1ent Operator· ·-I_ c,ad 1. 1 l. 1. l.
Re fuse Disposal 1'\ttendant '> r ~ ( ,_) 3. 3. 3.
TOTAL REGUl.AA POSITIONS 6. ~) I !. Q 1. ·'I-u.
TEMPOfV\RY /\ND OVUHIML ----.... ·-··----------.. -... --·----·----··-··-
Temporary 4.01 ? r . ,) 2. ~) ?. ( .50)
OverUme .43 .34 • 34 .45 • 11
----~---
TOTAL TEMPORARY t. OVERT !ME 4.44 2. 34 ?.34 2.45 .39)
TOTAL PER$0N YEARS ·10. 94 9.84 9.84 10.45 .61
~l LD_C_~T I Oii_~I_-~~-~-PR O~AM
Employee Benefits L04 1.01 l • 01 1. 1?
Admi ni strati on & Genera I 1.0 .86 .86 .88 .O?
Disposal Operation 5.68 6. 4~! 6.45 5. ·• 6 (l.29)
Material Resource Recovery 3.22 1.52 1.S2 3.29 1. 77
TOTAL PERSON Yf.ARS lo. 94 9, 84 9.84 lO. 45 o6l
EMPLOY Er. SERVICES $185, 831 $206.183 $(466) $205,lll $?.34 '000 $2/l,283 ----............ -~ .... _. ______
/\~~~~E CO.S-f'/PE~SO_tt.YEAR $ 16,986 $ 20,954 $( 48) $ 20' 906 $ ?2,392 $ 1 ,486
....._ ________________ ~__,----------1980·S1ANNUAL IUDGET----.._, ______ _.., _________________ .._...
237 • • •
~-r • •.• c~; '' • --~· • ,-. ' ' ""•. ~.,"~•
• • •
-NDTES -
--.., __ ..._ ______________________ __._...1980·81AN~UAL IUDGET----------------------------------
238
..--------,-----·-00-··-.. -.. ---·-...... ----··-CITY Of PALO ALTO··-·---... ---
PLANNING J\NJ COMMUNITY ENVIfUmMrnT D[P!lfHMUH SUM~'f\RY
FXP[NDITURLS 8Y DlVfSlON
Actua 1
1978-79
Planning Division $ 452,4lq
Transportation Division 202)811
lnspectional Services Division ---.. ~J}1 9_?~
TOTAL EXPENDITURLS
EXPENOITURlS BY onJECT
Employee Services
Professional Services
TechnicJl Services
Supplies
Equi µment Purchase & Rent
General Expense
Special Expense
949' 1 ~;4
755 ,848
70,678
19. 9/ 1:1
19,06?.
13' 063
?5,30?
-----·--_ 1_5_!_2]!~.
TOTAL EXPENDITURES 949,154
SE:.•rvices from Other O•.!partments_. _ _10l_,5"L~
TOTAL COSTS
FINANCING
Department Revenue
Prior Year Encumbrances
General Revenue
1f050, no
447~191
21,933
--~l ,6D_§_
Ado jJt eel
19/9-80
$ 4~0,954
24?,336
----.. ?9_?~·-?.~Q
985,870
763,010
41,500
2l, 7:>0
26 '61'!0
8,684
?.l ,0?6
·-·-··2-~!.?.Q.f!
985 ,870
102 .4~?..
420, 180
668,17?_
Ch,rngf:S
To fLJ te
il3 ,079
J07,l?2
2,413
?,000
2,000
J3 I• ~>OO
8' 700
3 ·-~44 -~·-· .. ·-. !. .. 'µ·~··----
173,079
113,079
65,450
42 .. 62l
65 ,O~?.
f..dj u:, t ('d
19 /9 .. iW
$ ·1%~3?i\
3~11) 491
}.2.1.~.l}_C~
8/0~132
43,9!3
?.9, JSO
?8' 6!.i()
?? l lEVi
3~,l/6
. ___ )X0_ •. 5_4_4
1,158,949
lo ,., > 8" ---~--~ .. --t._
1,261,431
PrO!'Cl5f'd
J. 9;\f) .. (;]
$ 4 '.1/i t (i~;r:
3~[·1 "' /l '/
__ 3_i:i1.2w1
860,SlO
? 7 '800
?O ~ ~iOO
?i,800
3.2n4
?8 '501
190~SOO
1~15f~,69S
1og,100
1, 266' 9%
485~630 672)990
42 ,6?7
--~~]_d~~ __ 59-1!_,0Q.~.
lncn';lS~'
_( i' I~ C rt' :i SC:)
~~(4I~(~3:1)
b,??~.1
... X6.)}.~_9_
{ 9' 62?)
(16,113)
( 9,450)
{ 850)
{18,900)
( 7, 275) r1 ni-r. ... J._!2:'...t~.
5,564
187 ~ 360
{42,627)
_{l~9 s16~
TOTAL COSTS $1,050 9 730 $1,088,352 $173 9 079 Sl.,261,431 $1,266t99S $ 5,564
•
Percent
Ch,wgc-... ----~. --' ·-. -
(8.4)%
4.5
8. 1
.02
{ 1. l)
( 36. 7)
( 31. 8)
( 3.0}
(8S.2)
(20.~)
48.2
.02
5.7
.4
38.6
(100.0}
.( 19. 0)
.4%
..---------~~~~ ............................... _.. ..................... _. ............................................................................... ..
I I
• • • ....--------------------~c!TV OF PALO ALTo---------------..,_ __ _
PLANNING AND COMMUNITY ENVIRONMlN1 OEPARTMCNT
PLANNING DIVISION
1980-Gl PROGRAM fl.ND SrnVfCC U\fll -[xpentlitun:is of $454,6Z:9 arc: recon:1e11di~d fo1' the !0(.~n·<~l fi:;c2l y2,·i1·, Thi'.; is
a ··-decre~1-~.£ lT4T;c·:~g·r·rr-cilit1ie--~-: urrent year< This de"C-r;"cii"c;"o" ··1·s pr i (;]iJ r i1 y re 1 il ted to sa•; i tftJS in cos l. s d P<.i st l1 ff i n~j
resu1tin~ fro111 t.he consolidation of cert.ol"in Plannin~1 <rnd Inspcct.iona1 Services fonctions. 1!1r Jn\:1"r·9P»'~rn:.:f!nLll
Coordination and Special Studies ~ubprograrns 1'1'il! be 1ner~1cd.
ADMINISTRATION ANO GENERAL SUBPRCGRAM
PURPOSL/GDM. -To coordinate rlanniil:-J nivision activities and responsih11itiPs 1·1hile effec:tivf'1y riect.ing Uw no.eds
ofTht~-Citf""counc i 1, !"'~ -::~r;i 119 Cornrni SS ion. u1id r:1ana·9c:~!erit.
DESCRJ.Pl-~ON ··The Ad111inistration ctri(! t~erwral subpro9ran dir.::<::ts the work of the Planning Pivision. The ac~ivities
-incfud·e--fh_c_ deve1opment and irnplementatior: cf the Co1nµrehc11sive f1lct1• 0nd prcpo.ra:tion and imp1c:.icnt.a"lion t.'f
specific area studies. 1\dditionally~ responsibility for coordinating the r~L;~inin'..J, Transporti1tion, and
Inspectional Services' Divisions is placed in this subpro~rar;1. Significant activitie<; dtir·in9 19/9-nn includE:<l the
int..egrat"ion of the Irispectional Services Division into the Oepo.rtr:1ent, reorganization of the fifth floor off1Cf~
space .:rnd the introduction of several nevJ work prograr•1:iin9 techniques and prar.ticl'S iiK1udir:g {l)U:~' µrep.aration
of \I/Ork pro~p'a1.1s by individua1 staff members responsible for major studies,(?) regu1£ff st,!ff meetings of the
Assistant Planning Director vii th the staff to revie~·1 and update work pr-o~irams, and (3) publ ic,1t·ion of bi-monthly
status reports on all department projects and studies.
$69,934 is recommended for the 1980-81 fiscal year. This is an incre,iS(~ of $B61 over the current year. During
T9&J-8T, the ne\'1 \·/Ork progra1m1ing techn·iques dTl<i practices 1tlill continue to be used •. A.lso, the counters for
Plannin~ and Insµectional Services Divis·ions 1'1'i11 be consolidated, rt!qufrin9 staff trdining a11d some
r·eorgani zat ion.
~~-··------------2 -• -------·-·..---...---·------·1980·81AHNUALBUOGET____.,---------------------------240
• •' ,. ' 0 r' •• ~ - ' ' : 0 • 41 ••• '': .... •.•, ~ r,--......... ·~--: .• .__ .,· ;-•' • -~------------• -·~· }
,-----;ao ___ , ___________ CITY OF FALO ALTO--------H_.,_..,.,._w ____ ·,·.--...---------
PLANNING AND CO~MUNifY ENVIRONMENT DEPARTMENT
PLANNING DIVISION
OB,JECTI VES
1. Complete prcoaration and d·ist.ribution of wcrk schedulr 1n a time1y and eff·icient r~1annrr.
2. To expand staff professional, technical, o.nd r;iana'.ieri<.11 skins releverit to their current Mtd p(Jssible futur~
positions.
-3. lo avoid having special packets or rn<lil ings by co1npleting on time all necessary staff projrcts for the
appropriate City Council, Planning Conrnission and fl.RB packets.
4. To conduct the bud~1et and performance meastir·ing functions consistent with established City proct'du1es.
ADMINISTRATION AND GENERAL
PERFORMANCE. MU.SURES
Number of sµecia1 1Jackets or mailings
Cornµlete and distribute Planning
Conrnis:5ion meeting minutes by the
third week after meeting
% of department employee5 participating
in the einp l oyee deve·1 oprnent program
.l\ctual
1976-77
Act ua 1
197J-78
Actual
1918-79
Target
19 79--80
0
95%
Target
1980-81
0
Compliance
95%
SERVICE LEVEL C~ANGE -tm ·increase of $861 is reconm.>nded for 1980-81. Current service levels 1·ri11 be rna1m.arned
in 1980-81. -----
l_ ___ _
• 11 Ill~ -id ..... -,.__19S0·81ANNUAL BUDGET~¢--~---·--™-------~~-M--·-~------------------../
• • 241
I
• • • ---------------------CITY Of PALO ALTO----------------......
PLANNING ANO COMMUNITY ENVIRONMENT DEPARTMENT
ADMINISTRATION AND GENfRAL
EXPF.ND I TURE SUM~V\RY
E1np i oyee Ser·.,, ices
Technical Services
Supplies
Equipment Purchase ,~ Rent
Genera1 Expense
Special Expense
Tota 1 Expenditures
EXPENDITURE ANALYSIS
PLANNING DIVISION
Actual Adjusted
1.9/8-79 1979-80
-·---~-----·--___ ....... .._._,
$6?.,.532 $47,062
3,366 1,100
5,997 6 t 900
l?.527 4 '650
3,922 31601
--~JJ_~ -~2-QQ
$92,737 $69,073
Employee Services -l?_h~~~ is reco1m1ended for staffing this sul>pro:Jri'lrn.
Proposed
1930-Bl .. , ________ _,,_,.,.~
$51,94g
1,450
7~100
3,736
5 ]()') --·-··-L--.~~-
$69~934
Increi1se
( Oe<:_t~e~-~.~l.
$ 4~886
350
200
4,650)
75
--~-~·--.-_-. _______
$ 861
Technical Services·· $1,450 is recorTJnended to prov·icte for the follovring: $100 for advertising and publishing
unanticipated projects. or programs; $600 for administrative training for department penion11el; $500 for office
equipment maintenance; anc.i $250 for temporary clerical support during vacations.
Supplies -$7.,100 is recorm1ended for the follo11ing: $3,000 for office stationr.n1 ; $1,900 for dra.ft:in·J and lihrarv
supplies; f300-for films and publications; and $1,900 for miscellaneous operating supplies. ¥
Genera·! Expense -$39736 i~ recon1nended for the following: $1,561 for the Div·ision 1 s share of City liability
insurc.'\nce; $375 forchy 1nemberships; and $1,800 for travel and meetings.
Sµecial Expense -$5,700 is reco1m1ended to provide for miscellaneous expenses for the functions of the various
boards and comni ss i ans:-
---------..,_----------------------1980·81ANNUAL IUDGET--------------------------------242
~-----------...._----cnv OF PALO ALTO-·----, .... ,_, .. _ ...
f'LA11N I NG AN\'t COMMUN I TY ENVIRONMENT DE PARTMlNT
rLANNING DIVISION
COMP RC HU~S IV[ PU\N SUBPROGRJ\M
r• IF'lllll~~....-.. ---------
PUnPOSi . ./GOf\l. -To ensure that thE~ Citv has d Crn~1prehensive r·1an which accuraUJy refh~cts cut-rent C~ty p1anning -µ0TTc·;···;fr1-,r·av ail ab 1 e data. ~
DESCRIPTION -The Comprehensive Plan subprogrdm is responsib1e for the develop111ent {ind i111plei:1r.nt,:ition of the
CTfyr·s····corn~)··-ehensive Plan, Typical acth1ities inc1ude revie•,ring and uµdatinq the plan ren~xtins; physical,
socia"i, environ11wi1tal ~ and economic changes. During 1979-BO a major and thorou.~1h review of thP Co111prehensive r·1an
occurred.
$10,901 is reconu11ended for the 1980-81 fiscal year. This is a decrease $(23,462) from ti1(~ cu1-r2nt year. Plans
TorTC:fS0-81 include the rnore rout"ine annual p1an urdate.
OBJECTI'ffS
l. To annual l.Y review the Comµrehensi ve p·1 an and revise a'.i needed.
2. To iii1µlernent the adopted Comprehensive Plan prograiils cons·istent \'iith the pric1ritfos established by the City
Council duri n9 the annua 1 review process.
COMPREHENSIVE PLAN
PERFORMANCE MEASURES
Annua·i revie~'I of Comprehensive Pl.;n
Obtain appropriate Planning Con~nission/
City Council action on the
Comprehensive Plan update
Actual
1976-7?
~\ctua 1
1977-78 --·---
Actua 1
1978-79
•'1.-r••--.. --•r-·~
Compliance
Comp1eted
4/1/79
Target Target
1979-80 1980-81 --·---r•
Compliance Comp 1 ·i a.nee
Completion Completion
by 5-1-80 hy 5-J-81
SERVICE LtVEL CHANGE - A decrease $(23,462) is reco11111ended for 1980-81. During i979-80, the Plan unde1vent a
major revim'i and revision. In 1980··81~ there \'/ill be a return to the rath~~r routine urrnua1 update and occasional
amendments.
'--------·------------------------1980·81AHNUAL BUDGET-------------------------------...-243 • • •
• • ....-----------------CITY OF PALO AlTO-·------· ... -·----
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
CliMPl~.LliUISIVL PU\N
E Xi' END 11 UR [ SUMVi1~11< Y
lnployee Services
Technical Services
Supplies
General ExpensP
Total Expenditures
EXPlNDlTURE ANALYSIS
Pl.ANNING DIVISION
/\ctua l t\dj usted
197n-79 19/9 .. f)O
-------~--· --·-·-··--··· .. ···
$ 7, 155 $ 19~813
215 13,000
4?.8 1~500
29 GO --··---·--------.. ···-·-·· .. ---
$ 7,Wn $ 34) 363
Er:ip 1 oyee S0rv; ccs -12_._9_?.l_ 1 s reco1nmendi?cl for staffing this subprogram.
Proposc.:d
1980-81 ____ , ............ ___ , ___
$ 9~Of>1
500
1,100
250
------~-·· .. -··-
$ JO/JOl
Incr('c1se
_0)_<;_~.!.'.?.!-~?f~l
$ ( 10,76?)
( 12~500)
( 400)
200 ----·--··--· .. ------·~···-
$( 23,462)
Technici1l Services -j5QQ_ i5 rt!CD1:1mended to advertise anticipated Co111pn~hensive Plan amendments.
•
Supplies -$ltl00 is reco11~;1ended to provide for the fo1l0\'lin9: $200 for stationery and office supplies; $:00 for
art and draTtTng-supplies; $?.00 for books and publications; and $200 for miscellaneous operating expenses.
General Expense~ $(~50 is recommended for travel and meetings related to Genera·1 Plan legislation, quidelines,
etc.
DEVELOPMlNi MONITORING SUBPROGRAM
PURPOSE/GOAL -To ensure that public and private deve1apmcnts comply with the Comprehensive Pl a.n v1hile having
mininiuf"-adverse effect on the environment, and whi1e enhancing the arch'it:ectural and environmental character of
the co1:~nunity.
~-----------------------------l9S0-81ANNUAL BUDGET----------...------------..-------~244
____ ,_......_,_.. ___ ,.,.,""_--"'_""""-'".._ _____ ,,..,,,.,_, -·---·-•--.--M•-wo-• -·-CITY Of PALO Al.TO-..,-,...,.·--°"-
Pl /\NNlN(; /\ND COMMUNITY ENVIRONMENT DEPARTM.f:'NT
PLANNING DIVIS[ON
;;LSCKli'TJCJ:'-i -The Devdo;:~:ent !·1onitorinq subprogral!r is rcsponsib?e for processing develop1:ient applications
n'CC"ivcc1 b.~; t)ie l)l:i:111insi Division. Typical <h.t,ivities include collectins dJtt1, making field ins1wct"ions, ddvisir.g
{;mi rcs1··nndin~1 to citizens. During 197'.1··~';; :.:tJff introduced several ne·d procE'~sinci pro(0{h1rcs,
$10fl,lD 1s rcco1:11encted for the 1980-81 fisca1 year., This is a decrease $(4,144) frcrn the current year.
·co-nsci.fL:J'ation of sone activities 1'>'ith similar dctivities in Inspection Services ~,rill occur in 1980.81.
L To provide the Ci~y Council dnd Plarnin~ Commission ·r1it.h adequate dat.a to make decisions on rezoning requests.
?. To yra.nt use pet111its and inake deci~,-rons on varianc(~S con~;istent \'Jith thP spirit and intent of the loning
Ordinance, Com~'reh1.:'nsive Plan and Council policies.
3, To approve divisions of land which meet the standc.rds of Palo Alto 1 s Subdivision Ordinance and the State
Subdivision Map Act.
4. To h.ne projects conform with architecturc:l review guide! ines and, the Zonin9 Ordinance.
5. To assess the environmental significance of all projects according to local, state and/or ferleral 1a\·J,
6. To r,1.:iintain efficiency in processing app.lications wh·ile imp1ementing ne1·1 state requirernents.
~--------------_,,1980·81 ANNUAL IUOGET------------------~ • • • 245
• • • _._----------------CITY OF PALO ALTO-----------------....
Pl.ANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
[ff V [ L 0 rm ~r: 1'.'.[l\ I T(l~ I UG
PUH UlHi .. \~V). :·{lJ.~)Li!n :-;
llu11ber of zone changes processed:
f~egu ( ar
N:J1i>ber· of varLrncs?s considered
Nu1.ib:c:r of use peni its considered
Number cf Stibdivisions ~1ro·.::~sse(l
Nu,;1ber af 1niscell.wPou~ lot divisions:
Ovt.·r 5 ucres
Less than 5 acres
NUi1ber of site and de-;i911 reviews:
Rf~lJu l ar
Minor
Nw~1ber uf .:wchitectur·al design review·s
NU1.:ber of env i rorn::cntal inpact
rev it~~'s
ifoi.1ber of applications for amortizt1tion
exceptions
X of a ppproved zone chanyes c0n fonn i ng to
tile adopted Co1~1prehens 1 ve P1 an
* One E iR
PU,NNJNG DIVISION
l\ctudl Actual .t\ctua 1
19/6-77 1977-?B 19/8-79 ----··-·--_,_,,_ .,--·--·-·~--··~ ,...,,, ___ .-. .,·--·--
27 31 19
15
lfJ ., " I~ 6S
30 30 46
10 4 i:. "
42 19 6
26
10 ' ... .l. :i 13
10
313 291 242
100 78 116
2
Target Target
1979-80 1980-81
----~------·-------··-----
20 17
10 15
70 70
40 60
4 12
3 5
20 25
8 21
8 11
300 300
10,J 126 *
20. 5
100% 100%
SERVICE LLVEL CHANCE -/\decrease $(4tl44) is recorrrnended for 1980-81. The decrease is due to a re{!llocation of
personner-resource·s-within the Planning Department. The consolidation of cprtain Planning and Inspectional
Services f'...lnctions will have ,3 Genera·! Clerk from the lcttter filing for both divisions. Service levels for
1980-81 \'l'ill reriuin consistent with 1979··80 service levels as staff efficiencies win absorb additiona1 work.
"""'----__,----------------------t980·81AHNUALBUDGET------..._.----------------------_.,,. 246
. , :--. , . ~ . . . oe . .. • . _· • . . ~ ... ;. .. . . . .. ~ , . . r .. . .. .. , . ,: . . . • •. ;,_ • . -. • . • •
lk VL L(H1.'~L.'-iT ."\(\'.;; T OF i \1.~
LXPLNl I J TUR:_ SUl·~~-' .. ~.!(i'
hiµloy2c Services
T ec h n i u ·1 Sc r v i c e: s
Supplies
Equi r~:1ent PurchJsc Ei Hent
General Experist~
EXPlNlllTUkf i\Nl\LYSlS
PLANNING DIVISION
;i.c t 1Jr} 1 fi,dj u~; tecl
19/~·;.,. 79 19/0-80 -· ....... -. .--. -~--····---·· -···· -~··
$HO .1 65 ::3 $104,807
.-+ ,000 3~600
1 • /(j () 2,350
} ,150
109 350 --·--. ·--· .. -·--·
$HI • ')5 , ) ' ,l.,,' $112,?57
Prc~posed Incn~ase
1980-Bl J12~~;-~~~~-~~-~J -.......... --·· -·-· ·--··
$HJ[) ')(/'' . ,. I'--'-'() $( '1,519)
4'150 550
3, l h 8?. :)
1, 150)
500 150 -·-··--····---···· ---------~------
$108, 113 $( 4, 144)
Technical Servires -$4,150 is rec0i;1:1N1ded to provide for the following: $3,300 to cover advert'ising and
publishing co!:.ts for -ii(1-tTf1cation uf ht.!arin9s and Eli'\s; $600 for classes and se:nin"!rs for the Zoning Adnlinistrator
anrl A.R[3 staff~ ancl $250 fur temporary clerical supi~orL
Supplies -$3,175 is reco1m1cndt.~d to provide for the following: $1~300 for stationery anct office supplies; $1,000
for drdft inga_n_d-art mater"ials.; and $875 for books and pub1 ications.
General Expense -.~?_QQ is recoranended for travel and expenses related to the Employee DE~velopment flro:7ram.
~------------.. ----1980·81 ANNUAL IUDGET--,----------------,,,, • • • 247
• • • -----------------CJTY Of PALO ALTO-----,----------·--....,
PLANNING AND (,O~MUNIT'f t:NVI~~ONMFNT DEPARTMENT
Pl.ANNING DIVISION
SP!. C [ t~L STUD It: S SUBPROGRAM
PURPOS[/GOf\I_ -fo en•;ure thdt thr City Cut11~cil, Pldrrni!l'.J Ccwi:1iss·ion, Ard1itecL1Jl'.:1l Rcv·ic'vl Board~ City Manager, and
-od1er .. de~){1rfoents ob~ain ac:::urate, ti1:c·!y and coi~1plete inforrntition und recommendations or. planning--n:lated
µroj0cts ancl prob1H1s and to assist in UH: dt·'d.:!oi;~.;ent and coordination of planning relat~xi federal, state,
r·e9ion.Jl, and sub-regional policies, proljr,.i!•S, and legislation.
DESCR.IPTION -The Speci.11 Sl1H1i(:c.; sub;:r'J~lriw h1 il1be1;1e1·gcd with the 1ntcr'governmcnta1 Coordination subpro9ra111 for
Tjno·--fff:··-This subpro9ra1: !r'i1l he, r'esponsibll~ for short terr:1 studies and cooperation h'ith neighboring a~jencies and
higher level~~ of 9overn1nenl to solve rwtual plannin~i proble1;1s. Si~jnificant activities for 1979--80 include the
study on air riqhts, c1 Carii110 urban r.ksign ~uidel ines and the Bol Park Phase II development project.
$8S,404 is recora;1ended for the 1980--81 fisc,11 year. This is an increase of $8,161 over the current yr:ar.
ProJecteu activities for 19(;[J-fll include the devclqx:1cnt of urban design guidelines based on those for El Camino
and the ~iilplernenttition of historic pres0rvation policies.
OBJECT! VtS
1. To periodically update land use. population, ef:1ploy1:1ent, and housing data.
(~ To conduct and/or participate in studies and projects to assure that such studies and projects reflect current
planning informdtion, the adopted Co1;·1prehensive Plan, other City policies and regulations, and aJpropriate
State and federal regulations.
3. Maintain liaison with neighboring, re:Jional, State~ and Federal agencies including Stanford Unirlersity.
4. Support State and Federal 1~g1slatiM1 consistent with Palo Alto's policies, and oppose ·legislation detrimental
to Palo Alto.
,.....,-----------------------------1980·81ANNUALIUDGET---------------------------------~ 248
~..--------,-.. -----·--·---'---· .. -CITY OF PALO AL'~·o---·414-·-------·-··--.. -·-··-·--
Sf'LClAL STUDlf~
Pt.Rf Ol{Vil\NCE MF t.SlHff ~.;
Comµletc t!H~ annua·1 uµdaLc of L:rnd ;,;sc
d0ta by June I, 1981
Number of Spec i '-~ l St :id i e~> Cm 1p h~ t cd
SERVICE LEVfL CW\NG[ -Ari iila.TiiTa ;·ri-c-cf' fn Ts~m~:2·1.
1\c 7. ~.:d l
Ju: c .. .' ,' i g ! , ... ? ~'.
---------------...------------------1980-81ANNUAL BUDGET----• •
r\c tua 1
lt.1/f-/9
larqet.
19/().8('
Target
i ggo-!n
Cor:1pl ~ance
As Req u i red
Curr(•nl service levels 1'iil 1 be
• 249
• . ;• . .. ~ .. • • . . ! . ~ ' , , . ~ : • _,.. ', • - . . . .:
i
I
• • • ~-----------------CffY Of PALO ALTO------------------.
PLM-INrNG 1\ND COMMUNITY EllYlRClrlMUH DEf'ART~UH
SPU: 11\1. SI un Il.S
lXf)LNDl i'UIH. SUMM.i\l{Y
l:rnploy~~c Services
Profes~;iorw1 Services
Technicdl Servic0s
Suppl i es
G12ner(1l lxpen'.ie
Total Expenditures
EXPENDITURE ANALYSIS
$
$
PLMWING DIV!SION
fKtlli1l 1·\d,j llS tet1
1978-79 E!79 -80
-··-----~-.. ~--~----·--·
71 t 7'..i 7 s 64, 133
9,5S5 3, 960
1 ,306 900
5,340 n,oou
26 ?~iO . ----------· --·------·--
87, 9fA $ fl ,?43
E1npl oyee Services -~L~L~~4-is recommended for sta f~i n9 this subprogrJ1 1•
r rnposed
l 9f\Q .. g1 . ···---------·
s ' 73} ~'.!}{
2, l{)\)
9,00(1
~;oo
s w), 404
Incn=>ase
.i_l~~c_i_'~i~~-rJ..
s 9 ,G71
3 '96() )
1 , 2no
] ,OGO 2sn
-------~--~---
$ 8, 161
Technical Services -$2,100 is reconmended to prov.;df: for the following: $800 for advertising an<l r>uhlishing
public notices; $300 for Tr.:-aining in graphic techniques .:ind carto~1raphic skills; and $1,000 for computer nms to
assist in updat-ing land use records and inputting 1980 census data.
Supplies --$9,000 is recor1111ended to provide for the fo1lowin9: $300 for stationery and office supplies; ~2,550 to
cover costs-QTphotogr.:iphic and a.rt supplies; $950 for sales tax reports and other publications; and $5,?00 for
miscellaneous operating expenses.
General Expense -~bOQ. is recommended to provide for travel and meetin9s.
---------------------.._...--------l980-81ANNUALBUDGET------------------------------------
250
--------------------------·-------··
PLf\NN1NG MlO COMMUNJIY t:NVIRONMrNT DI P1\RlM! MT
PLANNING DIVISION
DFSCRfPTION -The Housing subprogrc":H:1 iinplernents the policies and progriff1s of the housin9 sectLrn of the
-c-O-iiii)·t~-eti(~/1.sTve Plan. focusing on policies and pro~ra.:ns related to 1(M--nioder·ate lnco:x· 110usinf1. Ty;1 ical activities
inc.lude monitoring the vacdricy rate of apartment housiny and obtdiriin9 the prnvisi:Jn of bc1011--r:Mket-priced :init.s rn
ne1·1 housing deve1oµi11er1ts 1trith 10 units or !ilC ;. Significant accrn.1pl \sh::ients in 19/Ci-flll inc1udL' ir·~11cnentin9 thr
first phase hous·in;J recommendations of the Downto~m Park Nortll study, r1~·9otiating and :1onitorin•J "in--1ieu" and
"miti~}at'ion" p<lyrn~nts frorn housing and ir.dustricil devc:·lopers and, thorough.ly rn-ieh•ing the housinsi sectior; of the
Crn11prel·1(!nS i ve P1 an for update.
$38,604 is recor;11;1ended for thf! 1980-81 f"iscal year. This is a dccr-e(1sc $('.:,,M4) fro11 the current ye0r.
Trnple111entation of the DO\vrito1>m Park North study, and ne:;;.;tiation and 1;1onitorin·J B~·'H unit.s~ ''in--lieu" and
"1nitigation" payments -wil'I continue.
OBJE.CTIVES
l. To acquire sites for construction of low and moderate inCOi<le t1ousin9 development. and assist developers in
using these sites for appropriate housing.
2. To increase the numbet of Pa1o Alto househoid!:l h7lich receive rent.al assistance pa:ments unde(· avai1uh1e federal
µrogra.rns,
3. To ensure that 10 percent of the units in all new housing develop-nent.s of 10 units or more are available at
be l ow-1narket rates for moderate income ( 80-120% of county rned i an income) households or payments are made in lieu
of housing.
4. To adir'inister the contrdct ~vith the Palo Alto Housing Cc:·poration to provide consulting services on housin~J
and assist the Palo Alto Housing Corporation in provision of low and moderate income housing.
'-----------------------_... ____ _....,_1980·81ANNUALIUDG~T------------• • • 251
• • • _,,,,-------------_..---CITY Of PALO ALTO----------------.....
PLANNING AND COMMUNlTY ENVIRONMENT DEPARTM!-NT
HOUSING
PrnFOHMt'\NCE MLASURES
Nuinber of landbank sites acquired
Nw•1ber of lo't!'/moderdte units approved
for construction
% of pr·ivately-provided bel0\\'"L1arkct
rate units or equivalent in-l~cJ
payments in new i:iu 1 tip le f a;-,1 i"I y
cievc1 opments of 10 or more uni ts
Nu111ber of Section 8 and Section ?3 1ow/
moderate incOJilt! le.:i.ses in non-sub-
s·i di zed existing r!?ntal housing
Co1npl et ion of the se1ai-annual vacancy
rate survey required by the con
domini u111 conversion ordinance in
April and again in November
*Average
PLANNING DIVISION
Actual ,1,ctual .i\c luil 1
1976-1/ 1977-78 1978-}9 ·-·~-·--·-------····-····----·--------~~--. ·-
0 l 0
1~-)6 0 0
103 10%
111 * 117* 131 *
T ilrlJf''.
l :11.:;. nn
' ') r.:. 1 t -~-·
rar~iet
]980--81
ire
lOX 10%
On Schedule
SERVICE LEVE.~ _ _s;ti{-'!.NGE -A decrease $(5,844) is recorm1ended for 1980-81. Current service 1eveis "~il1 be rnaintoined
for 1980-81.
---------"-----~--~-----·-m-=·-~---·~-00-m------1980-SlANNUAl BUDGET--------------------------252
PL/\NNlNG AND COMMUNITY LNVJR0Ni'1ENT llU\l\f<TMUH
HOUSlNCi
EXP END l TU!U. SU MM/\F~ Y
E1nployee Sc111 ·ic1~s
Professiona1 Srrvices
Technical Services
.Suppl h:s
General Expense
Total l~µenditures
EXPENDITURE /\Nf\1. YSIS
PLANNING DIVISION
f\c t. ua 1 P .. dj us Led
19/8--/9 1979-80 ·--·-----•>"'•-···· -----.~···· ----·
$ 6~265 $ 10,695
5S ~ 965 32,4~3
230 600
4 450
114 2~)0
------~----·--··----·--···~
$6?.,s?g $ 44~4il8
Eti1ployee Service~ -12.1.~?::~ is reco1;u·iendect for staffinCj this subprogr<1ni.
r>roposr:d
1980··~'.l -·-------·-·· ---
¢ ·.' 9,9?9
27' 300
3,'';
67';;
400
-·-----~--.-------
$38,604
lncrc,1se
1 Dec rca sc) .\... . . .. . . ...
$ ( !66)
( :: .. 'Ei3)
( 30C;)
?.?:)
l :)o
Professional Services ·· .$21,300 is reco1miended ford ne1.,r 14 month contra.::t with the Santa Clar,J County Housing
l\uthori ty for the p-i 9~tYb.ar5k--prog ram.
Technical Services -$300 is recommended to prov·ide for 5taff instruction and training on ne1·t fe,ieral and ~\.ate
housincJ programs and cl1anries to existing programs.
Supplies ·· $6lb is reconwr1ended to provide for the fol lowinu: $150 for stationery and office supplies; $200 for art
and drc1fting'su-pplies; $125 for books and publ'ications; and $200 for rnisce11aneous operatin9 exp~nses.
General Cxµ(~nsc -$4Q_Q is recommended for travel and meet i rigs.
')9j""--·-------------·-=-·-· -·---· -------1980 · 81 ANNUAL BUDGET--., .. .,.,._ ...... ---· _____ _..._ • • • 253
• -., • • • ~ ' • .. < ~ •' ~ • ' > ' • • • • • ~ • -: ~ '• • • • ~ ~' -.. • -.' r o • • ' : -
• • • _..--.----------------CITY Of PALO ALTO----------------....._,
PLANNrNG M~O COMMUNITY i:NVfRONMt::NT DEPARTMENT
PLANNING DIVISION
COMMUN l lY Df.VU.OrMnn SUBPROCiRt~~i
PURPOSE/GOAL ··To ensure thdt tile City's ar.nuol Cor1111unity Developnent Glock Grant appl'ication and pro~ir,:u-;1 reflects
-fud2raT--i.r1cr· l oca I objectives.
OfSCRIPTION ·· The Conrnunit.y Oeve!oi:,~11ent subprogram adminLstE!rs cor:rnunity developi:ient b1ock !]rant funds. Typical
actfiitfes--include prepar·ing iH1 annual Housing .1\s~;istance Pian for Cou11cil 1 s approval and monitoring the progress
1~1ade on Com;1unit.y o~~ve1op1i1ent funded activitie:;. Signif·icant acr.01~1p'lishrnents durin9 1979-80 v1ere (1) the expdnsion
of tile CD /1dvisor_y Co1m1Htee to me!"t HUD requ·ir'er:1ents for greater low-moderiite income representation,(?) ti:;
estab1 ishment of a repayment procedure for Cll funded projects receivinn loans for site improvements and (3) fundin9
f11{ljor projects such as lhe Housing Irnprovement Program, the Rental llousin~ Acquisition Program, Senior Day Care's
proposed new building anci land bank.
$30J90 is reconvnended for the 19BO-·B1 fiscal year. This is an ·increase of $613 over the rnrrent year. Plans for
T~rrm-=-sT include coordin.r':ing with Sunnyvale 011 Project SAf-T.
OBJECTIVES
J. To provide citizens with infor111ation on the Community Development program and provide the opportunity to
µarticipate in the Conv11unit.y Development Program.
2. To develop an annual Housing Assistance Plan which accurately measures the condition of the housing stock in
the co1nnunity and specifies a rea.sonable annual dnd three year goal for meeting the needs of 101-1 income
residents in the comnunity.
3. To develop v"iabl e Conrnunity Development projects which address the needs of low/moderate income persons iii the
con1nurdty and rnc0t the national objectives of the Conrnunity Development [flock Grant Pro9ram.
4. To prepar8 an erivi rornaenta l rev ·i ew record or. E'i:!Ch funded project.
5. To prepare an Annual Perfonnance Fieport 1·1hich monitors thr. pr-ogress on planned activities and assures cooipliance
vri th fed era 1 regu 1 at ions •
.__ __________ _.. ________________ _.1980·81ANNUAL BUDGET------...-----------------------~
254
PLANNING l\N[) COMMUNITY LNVlHONMFNT Df~PJ\lnMLNT
cm~MUNI l '{ Di VLLOP1'.JI_ NI
Pl i<FOl~:\i\NCl ~~[";\SUid
Subrnit a co111p1eted Co1rnnunHy Dcvt~loµ-
1.ient. B1ock Grdnt applicat .. 'ion (CD
Pro~1ra1,1 or H1'\P) so that no a1;-iend1.ient
and/or revision is n•quired by f!LID
Monitor the Co111munHy Dev(>iopment l31ock
Grcrnt so that t.hl' ar.nu:i'I HUD -~udit of
1oca1 records dei:1onstrdtes the expendi
tures of all funds is consistent with
HUD renulations
Pr·eparc the l 981-82 Corrn1111n ity Deve·l opment
Block Grant application and related
documents so that the apµl ication is
approved by HUD no 1 at.er than Jti"l y l,
1981
PLMINING DIVISION
Ac tua 1
19/G-/l
tiCtLJil 1
191/-/8
Actual
19/f.\ .. ?9
·r il.t'qPt
1919·· ilO
Tdr'Qt11:
l 9fl(1 .. (\ 1
Con1p 1 i twee
Compl i anc2
On schedule
SERVICE LEVEL Ol/1NGE as--f979-so c --~~-------An incredSP of $673 is reconmended for 1980-81. 1980-81 service levels v1i1l remain the same
~----------------·...._----------.--1980·81ANNUAL8UDGET------..-........... ----------.._.. ________ ,._.255 • • • ~ ... • . ~ ' . ~ __ .. " ... ~~-,· c.. .-:: .'""'.-·· -~ .. (: . ·.· ' '' ,.-~· ... :-.. '. ' ..•..
• • • ------·-----·-·--· .. -·---·----CITY OF PALO ALTO-----------------......
(
,..
PLANNING AND COMMUNITY ENVIRONMENT DEPARTM(NT
COMMUNITY OEVUOPMLIT
UPUID llURE SUMM/\RY
E"'P 1 oyee Services
Technical Services
Supplies
General Expense
Total Exµenditures
EXPENDITURE ANALYSIS
PLANNING DIVIS!ON
;'\ctua 1 Adj u~ted
1978-79 1979-80 ............. __., ____ ,.. .... ··~ ........ _,..,.._ ........
$15 ~ 340 $2/'~067
929 l , 500
415 l,400
15 150 _ .............. -----... -···---
16,699 $30' 11 7
~:mµloyce Service -1?.L2~.fl. is recorm1ended for staffing this subprogram.
Proposed
1980·-81 -··· .. -··-··-··-··
$2? ~090
1,900
1, 5:)0
250 ··--·------·-
$30 t 790
Increase
_(_Decrease) ------~···----~----
$ 23
400
150
JOO ---... --·---··-
<t ,J 673
Technic!1·l Services -$1,900 is reconw;iended to provide for the fo11o;.·'1ng: $1,200 to cover costs of public
hec1r'ir19 not'ict>s; $50i'T"-for--computer time for data analysis; and $200 for instruction and training in CD po!·icies and
regulations.
Supplies -$1,b50 is ~econr11ended to provide the follm>1ing: $250 for stationery i1nc1 office suppl·ies; $250 for
drafting ardTTbrary rnateria.ls; $550 for technical bulletins and publications; and $500 for rniscellirn00us operating
expenses.
General Expense ·· $250 is recrnm1ended for travel and meetings •
......._, _________ ·-----.. ---1980·81 ANNU.Al IBUDGET---0 -.. ·-·· ... ·---w---------·· -----" 256
; ' . ~
" .
. '· ,_,
~-. ,-.. . '· ~
0 , .. \ • t t ; ~' L' f 'e f • (: • t ':Is
] r,111'·'.'\il'l,IL;1_11 ! l ,lllr1; '11j
l.~(\ ~ , ... ~; ~y l"!('\1 l:l~J:\ \'~1 ~
D'.f'(tlPlHi/~1-~ HY ~)li,IUI -.. ,.. .. -····· ·-·-..... .
f .r.1p l oyet: Sr.·i·v i ·~ P s
Pro fos:; i ona 1 S,•r \' i :..-.r:~,
Tcclm:cal ScTvk:t'S
Suppl i es
Lqui;":1ent Purckist> & Rent
General Expense
Spl?C id l Lxpz:n SL'
TOT!\! LXPUWITllfH S
Serv·ices fro~11 OthPr Depi:irtnients
TOrnL COSTS
•
t.,( ! :\
'•'\
< J .,
~; ;. ~ ) " ., . .. -1
' ' ... ~ ·. :_ ·.·
·' ' ),1, . ' ,)• ,
' ' :._r •):~I
' ' .. ~) / ~~· l!:' ' l go
7r ,_, l
1 z' .~ 69:?+
't ~~? -' 414
3·H, srn
6~)' 520
10 '098
14, 104
l?.,6?1
4,?S4
----_4_!_29~_
4ti2,414
---~~-?.1)~~
$497,83?
/1 :,t(}~f~J('~j ,, ' :: --:·1
·''·
:;~ ~ ( ) :·.-l ' ~) I~
C/: f. ~ : '• ' / ,
' ,•
l 1_,:,· r 'l "t
' :·~ / .. -,
' I_~ '.
1 '\ ::M I L ,
t)? , f)() :
?! • ~i9 / ..
(E,O ' ()~_,:;
361,493
31,000
~0.700
21 ~ ?50
5,800
S, Oll
_____ ?.1J!J_~~
450~954
_____ 4_5_! s z.?..
$496,829
!"' .,.
(' ?~ ;.i I 1 ~j C ')
-,• ') t l' • ! (:
3 ' q / "/
' · .. 'l I '-f .,
I ~~~: f, ' (: c;1.c ' ··, ' '; ·_; ) ·'
'1() I
? , 4fl,Q
? ) ~>?0
, ..
,1 '.i , 314
39 '<J(il
~), 413
$45,374
/\d.i :1'_; Led
1 ~) /~! -· ~~-l-! J
( l i / ,, . -~: -') ,.) l ' t) .. /
(, ') 'I)}
.,
" 3,1 ' j(; :-~
I I ; '•I /
' ( .)
I} ,·>,\"' , ('ll ,\
' -, i 9'1 i ,
iH , ti~J
30 l 1 .,
' I --.
4% , 3?!~
401, 4Slf
36,413
20, /00
21) 250
S,llOO
5, 011
r '00 -____ ;~~ .. '.-... :.
496,328
4r R75 ........ :: _t,1:;' __:_
$542,203
Pt··:.i::t1(;ed ' nc : ed';e Percent l
l ~] :.:_• ,, ' __( i ~i C! i.._,_ rt'(;~~~.:;: lf1 l 'l'"'(' ,_ (1
\; ... ~ .. '. ... ~} : --·
.• 1 ' (\ ·~J/\ ., ~:. ( ~) c~-'.n \ ( c). )% -~~ i ~ I ~ .) ' ) I
( " lJ:1 ~~ (. , I .3 . / , \.J,,
' 0 ~ C(,i j I 'J ') r1 () :' \ ( {~ (1 ., ·1 l ( ,) , I l._,\l.r,. .) ;
j o;:: ! i 1\ I " < \ ( ') I \
' I .. \ ' 'l't i "'' I
(): !~ :J •f '.) i (, ! '..!. (~. \) ,._/ , lJ ' j
( l 'I l <)'._; I
' l ;
J~·). Ln·1 ( , ~· ~ r'\ r'! ) ·1 '..L I
l ... I I
30 /QI\ c.n ?. ')
' I •• ~ J . (. ----·--··--·····-·
'1 ~) ~ , ()89 ( 11 1 639 i P. t: ) t ; , i ,) .. ,.,.
3n,3 I Ch3 ( U3, 401 ) ( 4.6)
27. 300 ( 9,113) (25.0)
JO) 400 (10,300) (49.8)
22, 60() l ,350 6.4
( '.i, noo) (100.0) \
5,636 62G 12.5
·-·-·j-~,?.9_Q. ~·-~----·--·--·~ ---~---~---
'15'1,689 (•11,639) ( 8.4)
-... 1-52_g2Q __ c ___ .,Jl_~J. J __ .)_0 _
$499, 789 $(4;\414) ( 7.8)%
•
• • • ~----------------CITY OF PALO ALTO------------------....
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
PLANNING DIVISION
.t1ct11(11 /1dopted Changes .l\dj usteci Proposed Increase Percent F l N/~~\C l tJG 19/8-79 )9?9-80 To Date 19/9-8() 1980-81 JDecreasttl .c:.b.~~~ --·---· .. ---~ .. ·-----------·-··--·----~-· ~--.. ·--·---·-----· ----·-·-~~·--· -----------·-··~~--~------
De µci rt1;1ent Reven11E:·
Appl ica.t ion Fees $ 31,5/S $ 42 ~ 235 $ 42s235 s 49,7S5 $ 7,520 17.8 % Mi see 11 ane~rns 13.476 15,245 15,(45 15 ,4:~5 190 .1 --· -;r 5· •o;·,71 --s-~~rnci· ···-·-5-r>nm -·-5-s~r9o -----r,710· -13~-. ; li:J L
Prior Year E !':c 11n1D ranees 21,639 31,283 31,?.83 (31,283) (100.0) Gen{~ra ·1 Rr1en~1e .. -3 3 ! ~-1.1.£ __ 4}_~-!.~-1!_~ . ) .. 'L.9J.l .. -· ~-~-~'-1.'1.9_ ---~~~_)_5_~2 . . .J.gs_~§-1}1 _L_J _ _._~_
TOTAL COST~ $497,832 $496~829 Mt>1314 $542,203 $499,789 $(42,414) ( 7.8)%
---------------------------------1980·81ANNUAL IUDGEJ---....-.--_... ____________ ..._ ______ __.~2 58
(--~~-~-~-.~~·-·-·---·-·-ft'~~~~~~---"-~c1TY OF ~LOAUo--~~---*---··-·~·--~~-----·-----~~~~~~--~~
pLf,~iNJNG MIU COM~HJNITY FNVIRON~'.f Nl D[PARTMt:NT l
PLANNING DIVISION
I I I
Director, Pidnnin~1 Y~ Cor·r:~in:ty
f: ri Vi f'O~ll.,f~nt
1~ssistant. f'lannin:; Director
l:xec ut i vc 1~':.>S ·: ~, LH1 L
A rit i ~ ~·: ~ :; t 1 (.1 ~ u r ~ Z o ~1 ·1 n ~
Pr inc i pal f' I anr~r r
l)larrner
l\ssoc; al..e f"l ,rnner
Plannin'.J Tt•chnician
Secretary 1\
Sf>C:!'eLHy B
Gencr·a l Cl erk B
Graphics Specialist
TOTAL REGULAR ros11 IONS
TEMPORARY AND OVERTIMl
Ternporary
Overtime
TOTAL TlMPOf~A!{Y & ovrnTIME
lOTAL PERSON YEARS
l .
1 '' ·1 (.
1.
l ~ .
1 ·1 r· -'-_. I ..)
1.
3.
l .l..
') .. .
14. 7~
• 42
F • ::>
~ .. -...... ·--·~
.57
15.32
' .\ .
')
(,.
L
1.
1 l,
2.
L
?.
14.75
.15
.15 ----
.30
15.05
C!vin:ies
Tu n.:rtc
f\djusted
J9/9-·BO
' l'
" (II
. J..
1. 75
1.
1.
" ·'.
1.
2.
14. 75
.15
.!5
--~-
.30
15.05
Proposed
1980-iH
' l.
L
1. 5
L
1 , .
1.0
1.0
I.
1.
1. 5
1. 0
q :. .
14.00
• 20
,, } 5 -·--
• 35
14.35
Increase
rnccrease\ .. \ ... ,.. -·-·· ·-----------L
( • 5() )
I 7 h,) \ . ' --'
LOO
( ~ 50)
(.75)
.05
--·-
.05
(. 70)
I I
~---------------1980·81 ANNUAL IUDGET----------------~259 • • •
• • ~ ~. -• • • -• ~ --•• -: !l' -~ : : ' ' • . • .-• ~ -,. { • _-. • ~ • : • -
• • • ------------------CITY OF PALO ALTO-----------------.......,
ALLOCATION BY (SUB'PROGRA~ ·-----------·--~---~-· .l __ . ___ l_ --~···-·~-·----
E~ploye~ Benefits
/1d;~l"i n is t rat i ,Jn ,~ Cene1a1
Comprehensive Plan
Deve 1 o;.~F1ent Monitoring
Sµecial Studies
Intergovernmental CoordirhHion
Housin•J
Cor;a;1unity Deve1op,;:ent
TOTAL PERSON YEARS
EMPLOYlE SERVICES
PLAN~ING AND COMMUNITY ENViRONMENT DEPARTMENT
:\ct 1:,·j 1
19/2-/9 -----·-•-... - --
2. 3b
2.79
.48
4.36
-~ ~ t.. .... ii .... ~ .)
• 61
5n • u ,,..,
.01
---~ --·------.
l ~;. 32
PLANNING DIVISION
1,dopted
1979., eo -----.. ---------
?.40
2.30
.62
4. 73
2. <J}
.37
. 39
l .33
----~-·-....
15.GS
Chan00s
Tu Date
t\rlju~.t.~d
1 <J79-BO ---~· ---·-~-··-·~
?.40
~-.JO
• 62
4. 73
?.91
t 37
.39
1.33 ····--·-· -~-.-
15.05
Proposed 1 nc rf~a sr.
19B0--81 _(.Q_s_c_r.:g_d s_tl
··-·-·--·-~-
2.11 (. 29)
?. • 45 '15
.36 (. 26)
4.G4 (' 19)
3.32 .41
(. 37)
.39
1.18 __ G_ 1 s).
~-~---·--
14.35 (. 70)
$341.~18 $361,493 $39. 96J $401 )454 $383.053 $(18,401)
s 22,292 $ 24 ~ 019 $ 2,656 $ 26t675 $ 1?6 ~ 694 ... 19 ..,
1980~81ANNUAL IUDGET---··-·-----------n--MM_li __ , .. _,_,_ .. ..,__ ___ , ___ ,~r-----.---" J
··-260 -
,_,, __ _..·.---·---·-·--------------....-c1Tv oF PALO ALTo-----··-•A-'"""'··-----,
1980--81 PfrnCR/l;''.J\N_[!_Srnv:u_ ll·v ·-l·x:'f'"di'_l,~·c'', (;f $3 1~i"-.,T' ert· •• :u-.;:·i'!:h'd ·"or the Hn,-LtlJ fic)cr11 yr•,ff, This
is dri ncrcase of $1~))?2 1.J DV1~~~r ht! Cli,~~"'cnt .Y{~ .. ~7-, ~·~~1-~-: -.-,,C,·1·~,l-sr· ;:} .. _.~\·, ~H .. ';. rt'~Stlit of 1) the e;~r1 :riJ~ .. ion nf
expenses related ti~ t!\t> :·r,1ns1L f·1for«:ac on Sy:c,'1.';:, ,'. 0•11:-":«· ~n-.<,' :,.,_-.:_1,·;,:, ?) t.hf.' ,Jc~ditio 11 or Uw SP/SJP
Shutt.le, (1nl1 3) thf' non··reocc.ire.·,u~ of the b:c_;.ch• 1(;c;J,·', '.itd .. , .• '.i:crl'::sc·d c:d:h,1sis 1-1i !1 b~' ;:1ctC''d on Do1·mto1:1n
Parkin'] Mdna1Jei1ent plannin'..J in J.980-·SL
PURPOSF/GO/\L -To ensure thar Lhe lr0nspo1~:.!.'_)on (1:.·~,-u;i 1 ·~.·s;·t.11isi 1 1'1it'ec,, acti\,;tics a•x! ,:~:'.;i(_.Jn:'1ents ar·c
·5c-he_d_ti'Te<T;·-µursuC'd and executed in dn efficit:n',. and co-:.t-effect_jvp ':,~n:,c·~'.
PJj_~B)J_T_U~~ -The Administration and Gener.~1 suhprC'Jt"dll ·is respon\;'t1h• for prep1H'inci. coqJloting and controlling
the flivis1on!s l'IOrk pro9rcm, annuo1 opcrdtiP!.J bud:;i't ;J.nd t.r·crnsr"oriJtic11i--n'1ated C~pital lrn;wovernrnt Pr·o9rani
projects. f\dditionally, general s1JpCt'v;sion, c;i;1loycc ev.111:dtirns .m! c:q'·loyre dcve1op1wnl respons1tl'1itirs are
inc~udecl in this sut)pro9ra1;1.
$36,704 is rcco1a:1ended for thr 19H0-81 fiscc11 yc,n·. This is a:i increasC' of $1,431 ove1· the current yt:ar. Plans
forl~8'0~81 inc1ude cont·inuin~J coordinc.Jtion ,11~:..l i11foru .. 1t1011 exchan·;e through rn~et·in<)s l'fith City depat·tr:1ents where
there is sharf!d responsihi1 ity for proCjrJ1is~ projects and staff assiqrn:1ents.
1. To prep,1re the rransportation Division's 1\nnu.11 Operatinq Rudget.
2. To prqiare the Transportation flivisionts f-ive Ye,1r Capitol Ii:1provr::;enl Progran.
3. To provide project 111anaoe1;;ent and project en~ineu·irig for Capital Improvement f'rojects.
4. To keep the status of Transport<ltion Divison ~lurk Progrc:-,r,1 up-to-dnte and consistent with perfomance reports •
.. ._.__ .. _ .... _____ , ....... -=-· --.. -··-.. -·-'" --, ... ~ .. .,..._ 19130·81 ANNUAL BUDGET-·----··------"----·----v•_)_
• • 261 •
• • • .----------·---------CITY OF PALO ALTO-----------------...
PLANNING ANO COMMUNITY ENVIRON~ENT DEPARTMENT
ADMINISTRATION AND GENERAL
PCRFORMANCE MEASURES
Preparation of Work Program:
a. Work Program & Updating
b~ Specia·1 Projects List Update
c. Month 1 y Progress/ stat us r-eport s
Projects Mana9e11u:nt for CI r
Accuracy of Work Program Schedule
TRANSPORTATION DIVISION
f,c t u-3 ·1
19/6-7/
4
f1,ctuJ 1
: 9 j / -7e. ·--··------···~·-··
·~
.1J.clu,OJ1
19 ! ~--i'S
--~· ...
4
n .:•
Tar'£lf!t rarget
197') .. g() 1'180-81 --···· .... -'-~ ~ -----~-------
4 .~ '";'
12
12 ., l 1 I
1110?;
SERVICE LEVEL CHANGE -,.O,n ir:crease of $l ~431 is rcrnnrnended few 1980-81. Current S\:rv~CP 1eve1s will be maintained ·for-19no-s r:-------
--..---~--------------------------1980·81ANNUAL B~DGET------------..._ ______ ,,,_, ________ _..~262
,__.----------------CITY Of PALO ALTO----------------......._
PLANNING ANO COMMUNITY ENVIRONMENT DEPARTMfNT
ADMINISTRATION ANO GENERAL
EXPEND ITLJR[ SUMMARY
Ernp'l oyee Services
Technical Services
General ExpensP.
Tota ·1 Exper1d i tu res
EXPENDITURE ANALYSIS
TRANSPORTATION DIVISION
Act.ila l Adjusted
1978-/9 1979-·BO -.... ·-··--·· ·~---· ·---·---·
$21 ,625 $. 0 6'"'S . l .} ~ •\.)~
379 1 .• 000
.J~_.!_5_~§_ _]_~)_~~~
$42,592 $35,273
Employee Services -$21,11~-is recon~nended for staffin~1 this :-!ubprogra1.1.
Propo~cd
1980--(1)
~ ~-~----··· ......
$21 ' 1 1 " " l ,noo
_ _J _:L!_~:~s11_
$3b,/D4
lnCr'l'dSt?
_(ii~~ l~~_d_'.;_~J
$ i ,431
--·--··-····-
Sl .• 431
Technical Services -$1,000 is recorrrnended to provide for the fol!ovling: $700 fo:r ti::1;1por<H'Y clerical assistance;
and $300 for special courses and HGrkshops for Transportation O·iv1sion st,~ff.
General Expense -$14,588 is recorrmended to provide for the Division's share of City 11ahi1ity ·insurance
expenses~
...._ _________ -=---------------------l980~81ANNUAL BUDGET--------------------------------"""263 • • •
• • • ~----------------CITY OF PALO ALTO----------------......
PL,\NNrnG AND COMMUNITY ENV!RON~ENT DCf),l\f~HH:NT
rnANSPGrnl\T ION D T v IS l ON
TRAIT I ( OPCR,11. TI ONS SlHWROGf~M·'.
PLIRPOSE/GOA.L -To facilitate the safe and order1v mover:1ent of people. '.JOO(ls arni m,1tcrials or1 the Cjty str~'er
sysTe1ii-··n1roLigh tfiE.• effective application of traffic enginE:er:n\J principles and rwactices.
P.S-.SCR_U:I!.9.~ -lhe Traffic Operat'ions ~,ubproqrai:1 is respor;sib!e for att.c•nding to day-to-day tr(ll"'ic pr·oble:ns c~nti
concerns includin9 traffic safety i1;1prover1ent, traffic safoty educ<lt.ion, opf~''dtio11a1 irn;.'ro\!(ll'~ent~. ,1nd puhl ic
relations. During the 1919-80 fiscal ycat-~ traff'ic safety iinprovements '1t sev('r~tl different locations \'fere
completed includi11g those at /\lma/Charlesr.on, 111ma/Churchi11, Rarron/U Car;iino Rea1} HN1thPrH1:1hi1rct1dero,
Californ1a/1\sh, Maripos.=i/PJ.rk and the 2800 block of Hesl B.:iyshorr. Tra~:fic education ilCtivit\es have inc1uded
the d·ist1--ibution of traffic safety infor:11ation, 1nc1uding the Truck i~outr 1;Jc1p and hik(?'!'icys literature ,rnd traffic
safety brief'ln9s with City field personnel.
$39~67_ is reconillH:nded for the 1980 .. 81 fiscal year. This ·is a di::crcase $(9,8(11) fro111 the c1nTent _year. Planned
activities for 1980-81 include the initiation of spot i1nprovcrnenv, of an emergency riatur0 or er ;1.·ical tc the
public safoty and continued safety education through the dissemination of program literature. Trafflc safety
briefings with City emµloyees and the monitoring of the City street neh1ork to re:ncdy traffic def1ciencies ~Iii.I
be continued.
OBJECTIVES
1 .... To identify 10 and improve 7 hazardous locatfons.
2. ro process all complaints/requests recehied this fiscal year.
3. To maintain a ratio of 0"7 in comparing the number of hazardous locations ~mpruvPd to the numher identified~
4. To maintain a to 1 ratio of (:Om plaints/requests processed to those received.
5. To maintain the overall number of annual traffic accidents to below the previous year's 1evcl.
6. To keep the number of complaints/requests received annually to helow tile previous y~~ar 1 s 1evel.
""-------------------------.,._..-----19ao-a1ANNUALIUDGET------------------------------~264
-------------------CITY OF PALO ALTO---------------........
PLANNING AND COMMUNITY ENVIRONMENT UEPARTMENT
TRANSPORl'ATION DIVISION
TRr\Fr IC OPEf~A TION~ Act ua ·1 Actual Actuai
PERFORr•tl\.NC[ MU\SURtS 1976-7:' 1977-/8 1978·· 79 -----·N ................... .__, ______ ,,_.,,_,~ ......... -. -----------------~-·-·-----.··----··----~,·-··
Hazdrdous locations identified 2·1 iO 10
Hazardous locations i 1nproved 16 6 7
Complaints/requests processed 348 39i 399
Ratio of hazardous 1 OCilt ions improved
to number identified • 76 .6 7 • I Ratio of cornpl a i nts/requests pro-·
cessed to those rec0·i ved .695 • 942 .98
Number of annual accidents {calendar
measurement 1 • 3~,9 1, 417 1~335
% change in overall number of annual
.accider.ts Ba~e -t4% (5)%
Complaints/requests received ~;oo estimate 415 406
Tarqet
1979-8(!
7
500
• 7
, " .
1,4 ll
(0)%
500
Target
1980-81
10
J ' 500
...,
• .I
1.
1J417
( 0 ),;
500
srnVICE LEVEL CHANG[ -A decrease $(9,867) is rE!c:OrllTienderl for 1980-81. This decrease is the result of a reallocation
of staff time to otfier s~bµrograms and the non-recurrence of a 1979-80 purchase of bike lockers. Current service
levels \'/ill be maintained in 1980-81.
• •
• • • ~-----------------CITY OF PALO ALTo----------------....... --
PLANN! NG AND COMMUNITY ENVIRONMENT DEPARTMENT
TRAFFIC O!)ERA TI ONS
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technical Services
Suppl ~es
Equi~~~nt Purchase & Rent
General f.xµense
Total Expenditures
EXPEND I TLIRE ANAL YS .t S
THf\MSPOfHA TI ON DIVIS ION
fl.ctual Adjusted
l 9n\-79 1979-80
--··"~ ··-~--.-~-·· -·---
$32,B83 $4 ! ~384
1 s 500
1 ~iO
499 60r
5 • 30lJ sso ~ .. }~_9_Q ·-.-----·-·-----.-..··
$34,089 $~ 9 > 234
Employee Services-· $37.-a.~L?. is reco11u;ier1ded for staffing this suhprograr1.
Proposed
1980-81
--~--··------
$37,417
500
50
700
700
---~--~·---~
$39,361
Increase
lDecreasc' ---·· .... ., .... '".L
~(~ or.:2) ::> '~ • '~I .
( 1 nn)
100
(5,300)
... __ (_60_t!J.
$ ( 0 !<CJ) ../ ''..,.1) I •
Prnfessional Services·· $500 is recomnended for outside r.ngineer·ing services to cor;1plete specii11 origin-destination
studies. ·-~
Technical Services --$5Q. is reconunended for equip1:ient maintenance and reµair.
Supplies -$700 is recomnended for the fo11ow~ng: $350 for office supplies; $100 for minor tools; $150 for
dra.fting supp-fTes; and $100 for µubl ications.
General Expense -1700 is reco1m1ended for trave1 and meetings •.
~------------------------------1980-llANNUALSUDGET------~n----·-··--------~---------------_..,~•-
266
TRP,NSPOfn/'l.TlON DIVISION
f!URPOSUG01\l. -fo develop short and Jong-·ranue transportation plans and pro~Jrtll•IS to imple11cnt and u11d,1te the
Co1:!1-ireli-f;i1sTv e P 1 ~111.
DlSCiUPTION -The TransportJtion Planning subprn1.irai:1 provides for local transit p1unnin9, parking planning,
1i~l!le_i~enT~i-Fion, 1iana~101.ient a11Li intergovernrwntal cooi~cfinat~on 'r'lith other transportc1tion districts and
jurisdictions. Other c'lctivities include .1dnr1'.je11cnt of the hikev1ays syslP1:1 and rwishhorhood protection pro91·a1'1s
designed to reduce traffic i1::pact. Acco1;1plish1.!ents few the 1979-2.0 fiscal ye.ff have included i111pler:ienting
the Stanford lridustrial Park Shuttle~ v1ork on ,:neviat'ing t·.raffic fl011 proble1ns i·lith neighboring jurisdictions~
and the adoption of the City i~idc Nei9hbodwod Traffic Study ri·1.:in.
~~-4_/> 13_ is recorn1:1ended fer the 19«30-81 fi sea! year. This is an "incrf'a_c;r of $? ,O(Jg OVf'r the current year, Pl a~1s
for 1980-81 include .;djust1:wnts for school c'losures anci ni.-:r1 travel P<1tlerns of studr.nts, and continued r:-ionitoring
of the 516 llus Plan. Other p1ans Cdll for UH~ expclnsion of U1c' bikc~'t1ays syste1·1, in1.ludin9 that on i-\rastradero to
Deer Creek and construction of a hridge in the Baylands bet\1e1~n f>d~0 Alto and Last Pc1lo l\l to. r;reat1y increased
emphasis on specific i1.1plernentati0n planr1ing of the DOl·mtown Parki11~1 Feilsibjlity Study v1ill occllr.
OBJCCTIVES
I. To start or complete three neighborhood studies.
2. To complete five special projects and studies.
3. To co1:iplete 2% of the BikeHay System Master Plar1.
4. To increase ratio of neighborhood studies started to completed to year-end tar0et of 1 (3/3).
5. To iricrease ratio of specidl studies and projects completed to year··end target of 1 (5/5).
6. To achieve ratio of actua·1 percentage of Bi ke\<1dy System Master Pl an cor.ipl ett.>c.1 to year-end target of 1
(87/87).
l. To encoura\1e a 5% increase in bicycle traffic as measured at spot locdtio:Js.
• .. •
' . . .. ' . -. ".: . . . : -. . . . ... . . . . . . , . ~ '
• • • ------... ------------CITY OF PALO ALTO-----------·-----......._
PL1\NN I NG AND COMMUNITY ENVIRONMENT Df PARTMENT
TIV\NSf'ORT/\T ION PLMn~ING
PEHFOHMANCl: Mlr\SURl:S
Ne i uhborhood studies sta l'ted/ cw1p l eted
Special prejects and studies co1;1pleted
t 8ike1·1a_y System Master Pl<1n cor;1plet.ed
Ratio of neisihborhood stud1es started/
cor:iµ 1 eted to year-end tar~1et
Ratio of speciJ) projects arid stud·ies
r~Olllµ]Etec.J to YE!Jr-end taruet
Rdtio of actual percentage of Bikeway
Systera Master Plan completed to
year-end target
% increase in bicycle traffic
% reduction in through traffic on
nei~!1L>orhood studies ili1ple111ented
TRANSPORTATION DIVISION
Actual
1976-77
1
:i
lb%
1/3
5/5
/5/75
iktual
1977 ·-7B --·,···--·-----·
2
5
l5%
2/3
5/5
15/80
Base Figure
1\ctua 1
1978-!9 ------·-·~···~
3
6
80%
3/3
6/5
80/85
la, r ~]'.'t,
1979-80 ·---.... ~--·---·
3
5
87%
3/3
5/5
87/87
Current Level
SERVICE LEVi:L CHANGE -An incr·ease L)f $2,068 is reconu1ended for 19B0·-8l. In 1980-81 service levels t,lin ·as-~nilich greater-emphasis w"ill be placed upon the Downtown Parking Management Plan.
Tarqet
1980-81 ----··--··-·---·---
3
5
fl7%
3/3
5/5
87/87
5%
50
increase
~--------------·---------------1980-liANNUAL BUDGET------_,,.__,.__ __________________ .......-
268
I
I I
~-----------------cnv OF PALO ALTO-----------------........
PLANNING t\ND COMMUNITY ENVIRONMENT DEPl\RTMENT
TRANSPORTA[JON ?LANNING
U<PrnD;TufU_ .SLit·~'//~ln'
E~ployee Services
Technical Services
Supp11es
General [xpense
TotCl 1 Expenditures
EXPENDITURE ANALYSIS
TRANSPORTATION DIVISION
A.ct ua 1 Adjusted
1978--/9 19/9-80 __ ..,.,. ________ -········"' -..---~
$30,815 $3B,845
"t,vu:;r j,lJUU
166 300
215 300 ·-·-----------------·· .... ·-·-~·-·
$35,265 $42,44S
Employee Servi 1 es -1_1__0_!£.~~ is recommended for staffing this subprogram.
Proposed
1980-81
--~-··-----·----
<!;,.i() ')<:'> ...... "I J i .. v .... J
3,500
450
300 --------·-----------·
$4it.513
lncre.:isc
_lD_ e_c t'.~.a~-~.l
$1,418
500
150
----..------· .....
.+-....... ..... -
;: ~~ ,. \.} .... i (,J
Techn i ca 1 Sen ices -.:fl_,_5q~~ is recommen<led for· field surveys and computer scrv 7 ces for processing data from
studies.
Supplies -$450 is reco111nended for office supplies and "literature.
General Expense i}GD is recorrrnen.ded for prntessional rnen1b~1::.nips in 1?n9ineering and transportation planning
twgani zat ions.
TRANSPORTATION SERVICES SUBPROGRAM
PUR?OSE/GOAL -To provide for the unique transportation needs of the elderly and the disabled in the cormH.rnity, an-d recil.jce City employees' dependency on private autos for da"ily commute travel to ar.d lrom work.
DES_C2BIPTION -The Transportation Services subprogram covers the monitoring and adnrinistration of i:.wo on-going
progra:ns:----irrroject Mobility 11 and the "City Employees Van Pool". Project Mobility is a pro~rain ~'lhich provides
subsidized tax·i fares for !cw/·income, mobility-impaired Palo Alto resiu!.:nts over 18 years of age. Users are
subsidized based on their income levels. The City Employee's Van Pool is a program in wnich tht~ city provides a
12-passenger van and insurance to a driver/coordinator and passengers, 1"1ith rPirnhur;; .. •rcnt µrovided by the riders.
In ·1979-80, the Stanford Industrial Parks/SP Shuttle ~Jas implemented. ,rd~ prllvides daily commute service betwePri) s. !.i'. and the California Avenue SP Depot. ,/
-----------------------------...----~1980·81 ANNUAL BUDGET-------• • 269
. .. . ,. --~ . . -~ . . "' -
• • • ..Jl""----------------CfTY O.F PALO ALTO----------------......
PLM-!NHH-; .1-\ND COMMUMI1Y ENVIRONME:NT DErARTMtNT
TR/~NSPORH\TION DIVISI0~1
$193/,:-14 is r1'~co1•~H~ndcd for the EW0-81 fiscal year. This is an increase of $?1,594 over the current year. Plans
-{oi-: i'Y:\0-~tn rnclud\C' ,:aintainance of the CLnTcnt Projf?Ct Mobility and Van Poo'!ing services and implenientation of the
1H.:1·1 SiF/S!~ Shuttle ;-roqra11. Thl? L:\ttcr (1SS~Jn1 ('S outside fundin~J rlill occur.
os'"n_:cnvEs
Project Mobil itv -----·~-· ··-··---"-------· -~·"'-
l. fo increas(~ th~-, i'l:iilbe~· of enro11E::e'.; to 7~)0 'inn 1980-81.
2. To incn.:?.')t~ the ratio of actual enrollees to the _year-c:!nd tar-get of 1 (750/750) in fY 1980-8.l.
3. To provide 61,000 c:.nnuai passrn~c:r-;nile:, of travel to enMllees.
Citv L1;1ulovees' Van ron1 -~-•'.:I•-•-• -".:1 _r_, __ 'f/.~.--~,,•-·-·-•>·••-•·-·-• •••--·
4. 1o carry n passengers per van jn progra1:i (excluding driver).
5. To .ichievr. ratio of actual passengf~r to yN1r-end target of 1 (8/8).
6. To provide 70,000 annual passenger-miles of travel to van pool passen0ers.
7. To increase ;werage daily ridership of Shutt1e to 180 passen~Jt~rs per day.
-------------------,--------------··-----1980·81ANNUAL BUDGET_..--..._. ...... _.. __ ..,._ __ ,__ ______ .._. __ ._.._...-
270
-------------------CITY Of PALO ALTO-----------------.._,
PLA~N!NG AND COMMUNITY ENVIRONMENT DEPARTMENT
TRANSPORTATION DIVISION
TRANSPORU'\11011 S~R\'fCLS
;:EHFUR~v\NCL Mi.t'\Sl.i-R.LS
Av er a 'J e rn.rn h E.~ r o f Sh u t. t. 1 e r i d e r s pt: r d d y
Ac tua 1
19/6-71
Nrn:1ber of enro}ii::t?~.-rroj1::r:t ,'-'.obil ity Gl6
:iumber 1.)f pa~sen'.)er~ carrh~d
per van· excluding tiriver .. \fdn Poo1
Prog:'cJ1;~
Ratio of (1ctua1 enrol 1 ~es unl1e1· Pro·-
ject Mobility to year~end target 616/900
Ratio of actual pdssengers per van to
year-end target
.4nn11a1 pussenger-r,liles of travel pro-
vh1ed under Project \robility 4S,OOO
Annual passen9t.~r-n1i l es of tr;we1 pro-
vided under Van Pooling prograr:i
Increase in percentage of Shuttle ridership
Actuc1
l97l-78
---·-----~
688
5
688/900
S/8
60,000
7 ,000**
Act11a1
1973 .. 79
~-·~------·-
738
5
733/900
5/8
23' 530*
44,700
Target Target
1979 .. 30 1980-81
--·--··~--·--____ .......
180
750 750
8 8
750/750 /50/750
8/8 8/8
61,000 61,000
"10,000 '70,000
50%
"II· Prob'lems. with service provider and change to new provider resu1 ted in decreased demand from previous year.
** Operated only p-=1rt. of fiscal )''ear 1977-78.
srnVICE LEVEL CHANGE .. An increase of $21,594 is recorm1ended for 1980-81. 1980-81 service levels ~·ill increase with
The-new SIP7SP Shuttle program (assuming outside funding occurs). The Project Mobility program will continue at the
sar,1e level as in 1979-80. The City Employee Van Pool program 1-lil1 continue at the same level as in 1979-80.
~ ..... .,.... ...... ...-----------·-·~--*'--..__, ___ ·-···-·------1980-81ANNUAL BUDGET--------------_,.----------------__.,-• • • 271
• • • --------------------CITY OF PALO ALTO-,---------------.......,
PlANNING AND COMMUNITY ENVIRONMENT OEPARTMlNT
TRANSPORTATION SERVICES
LXPENDITURl. SUMr,11\f\v
Employee Services
Techn i ca 1 Servi ccs
Supplies
E qui prnenl
General [xpense
Spec i a 1 Expense
Tota.l Expenditures
EXPENDil.URE ANALYSIS
lRANSPORfATION DIVISION
f1Ci'llcl J
.19,1;3-/9
s P.,353
3' ~i 7J
14?
$53,710
f1djust~>d
19 i19-~~o
$33,586
~· ,400
2' 100
2,000
9, OOCJ
.l??.8_4~
$ l 71 ' 93Cl
Employee Scntices -_'E,_~§j_ :s t'U:Oi;1:1endccl for-st:iffing ::his Si1bprogra.rr1.
Supplies -jl50 is reconrnended to provide fo1~ supp\ ics.
Proposed
1980-f)l
S -: ,H/4
400
150
300
}~4 ,_§_Q_l_J_
$193,524
Increase
J[).~-~X.~~~.r,_~1d
$ { 25~71?.) \
( 2,000)
{ 1,950)
(' 2~000) ( 8,700) s ---~-1_,_~.?.~--
$ 21,594
General Expense -$3qQ is reco1a:1cndcd to prov.ide for po~.tage and speciai mailings to Project. Mobility enrol1ees.
Special Expense -$184,800 is recoirrnended for the fol1m1in9: $104~000 to purchase Project Mobility coupon hooks
fro1a1 Yellow Cab (Intertrans); $2,500 for Van Pool in~J maintenance and operatin9 expenses and for direct
reimbursement to van drivers; and $78,300 for operation of the Stanford lndustrial Park/Southern racific Shuttle •
. .....__~----------·---~---------------------1980·SlANNUAL BUDGET----.._..--._.,__ __ _.,. ____ _,,,_......., ______ _.,. 272
-------------------CITY OF PALO .ALTO----------------~
PLANNING ANO COMMUNITY ENVIRONMENT DEPARTMENT
Employee Benefits
.A.dministration & General
Traffic Operations
Transportation Plann!ng
Transportation Services
TOTAL EXPENDITURES
EXPENDITURES BY ORJECT
Employee Services
Professiona·! Services
Technical Services
Supplies
Equipment Purchase & Rent
General Expense
Special Expense
(.' ->
i\c f>,:,11
19/S.·· /:1
·-·--·~--· .. _,.. ·---·
37,.~~:,s
42,592
34,089
35,265
-~}-~JJ.t2
202,Bl l
l 36 ~832
156
H,021
808
TOTAL EXPENDITURES 202,811
Services from Other Dep«rtments _j?l ,508
TOTAL COSTS $224~319
J~\c!0~~1t.eci
19/9-80 --·----··--·
$ 34. 804
33,88?.
41 TIC· , •" 1)
39t694
0 2 57° __:>'~··-~~ ..... -~
242' 33(1
133,998
500
4, 5~{1
1 • 000
300
16 ,488
85 •. ?.QQ.
N2 ,336
--~1273{'
$264,068
Cha11~es
To D at c ----··-··-·----
{ / ,805 $ "' 1 .• 391 I
/,856
2~/)1 /0 "''? ___ .; __ !_ ':'_?_r·~
99, 1 s:1
42} 111
?,000
') .'"\Al\ ~ j ~!V\.J
l ,000
8) JOO
37 tl_!~_
99. 155
, .. ,_,_,.... __
$99,155
Adjusted Proposed
J 97<,L 80 19EC-81
..-.--·--··-· --·~---------· -·-...................
42,609 $ 42,609
3~).273 36,704
49,234 39,367
42 '4 115 44,513
JTL~~3.0_ ]O'~ r')4 --~'..'."._,_'.:\,".: __
341 ,491 356?11/
·:76t109 149,:?79
:JOO 500
6,550 4,950
3,000 l '300
7)300
25, 188 15,888
1 ~?~?-4.1. _18_~ .. !~g~
341 '49 l 356,717
__?l_i}32 _1~_,8Q_Q_
$363,223 $382,5!7
Increase
_{~!~~!~~-~~~-~J
1 , 431
(9 ,867)
2,068
_?_l_,5~-~-
15~226
( 'l (~ t,) 3 0 ' L" ''' . )
( j ~ 600)
{ 1tl00)
( 7i300)
( 9,300)
§_L956
15,226
__ _!!..05~
$19,294
Percent
Ch~Q.9..~-
4. 1
(2n.o)
4.7
12.6
(15.2)
(24.4)
(56. n
{ 100. 0)
(''f Q\ ... '\ ) • _., i
50.4
_.._..~-----
4.5
18. 7
---~
5.3%
--------------1980·81 ANNUAL BUDGET-.. --·--------------_,,,
• • 273 • . ~. _-' ·~ -.. . ~ ' . '·~ . . . . . , ' '. . . . , . . . ,~ . . -. . : '.. . ~ .
• • --------------------CITY Of PALO ALTO-------------
FJ.NJ\NClNG
Departiilent Revenu0
Project Mobility
Van Pool inu
Spec i a 1 Pit rk i ng Assessment
District
C&M and E ncroach111ent Pern its
SP/SIP Shuttle
Miscellaneous Grdnts
Prior Year [ 11cumb1'ances
General f~evenuc:
TOTAL COSTS
Actual
10/:.3-/9
$ 4:i,812
1 ,411
294
TRANsrorn.ti,r 1 ou n 111 Is r n·;
;~doptN1
19/9.-80
~ 4 5':i, 5GC
?.,sor
14,UDO , ,000 (
io1 Oh" -·-·~~-'._} __ ,-:_ ~~
$264 ~ Qfig
Chdn<Jc:s ro Dat P
$JS, '.100
?9j950
11 , 34,1
_?2-~.::?.0-1.
$99~155
s
_i\d us ~-f~(~
J o i) •• ~:c
91 , 0(10
? , r1nn
H , co:~
1 !'f'[\ ~ 1) \_' ~ I
/0 c'r;·~ "'~ -· ~ ) ,.Jl.J
l l • 34:1 ' 2n 4')0 _:_ __ ....... L ..... '-_ }_
s:k.s, ?n
., ro ~~n:--,t'l~~
1 ~l?(:_ (il
s c1 .0~1c
2 'r,(l()
1,·~ J OC'r•
3 '~:{!i1
7g} 3C:iJ
Inc n",1 sr
..\.~~ ~~·.~~ !.~ ~~ .. ~~ ~~~ )_
?,son
hl, ~ 300
( ')(J 01-)t'l \ ,_ •..... )
( 11 , 34 <1 )
lt_0_7.!_!j}
$19,i?94
•
Pcrct>nt
Cha11qe ~ ----~.:.'"-~. ·-
?.50.0
(100.0)
( l 00. 0)
tg hl .. l..::.~~
~~--------·-·-11 ----.,___. ________ F_, -·-···-·~·----·1980·8tANNUAllUDG£T-_....__,_ __ , ____ ,_,, ______________ ._._.........--274
CITY Of PALO ALTO
PL Nm ING AND COM~·~UN I l Y ENVIRONMENT llEPARTMENT
TRANSPORTATION DIVISION
Actua1 Adopted Cha n•Jt)s [~dj us~-pd pl~C•;")JS{~~-'. : "Cr t~ 1:: St>
AUTHORIZlD POSITIONS J. 9}g .. /9 19'19-80 To Cldt t' 1()19-.'{0 1 O~(L ,·'. '. .U'.~~\"J.~E:'~~-~)_ --.. ---··----· .. --------~·---~· ····-··-~·----~--·--------· -----·~--~-.. ---·--. --· ..
Director of Transportation 1. l. 1. I l •
Principal Engineer L 1. l. l.
Associate Planner 1. L 1. 1.
Assistant I=' • •. ng 1 neer 1. 1. 1. L
Sec:reta.ry u L 1 • 1. l ...
TOTAL REGULAH POSITIONS 5.0 5.0 5~0 ) •} t1
TEMPORARY AND OVERTIME -·--------.. ----·
Temporary ~ 03 .09 .09 • o:;
Overtime
TOTAL TEMPORARY & OVERTIME o·· ll .,,) .09 • 09 .09
TOTAL. PERSON YEARS 5.03 5.09 5.09 S.OQ
ALLOCAl!ON BY (SUB)PROGRAM
Employee Benefits .67 • 65 • 6:. • 69 • 04
Admi rii st rat ion & General l ~ 33 1.03 1.03 1. l7 .14
Traffic Operations 1. 32 l. 69 l.G9 1.45 {. 24)
Transportation Planning 1.30 1.46 l 046 l. 48 .02
Transportation Services .41 .26 .?6 .30 .04
TOTAL PERSON YEARS 5.03 5.09 5.09 5.09
EMPLOYEE SERVICES $136,832 $13.3,998 $42 'l 11 $176,109 $149,?79 $(26,830)
~VE~RAGE C9ST1£_EHSON .YEAB. $ 27,20.3 $ 26,3?.6 $ 7, 963 $ 34,599 $ 29,328 ${ 5~27l)
1980·81 ANNUAL IUD GET • • • 275
• • • -------------------CITY OF PALO ALTO--·------·---------------......_
-NOTES -
~----------------------..--------1980·81ANNUAL BUDGET-----·----...---------------------------
276
1980-81 PROGRAM f\ND Sr.RV!Cl LEVEL -Expenditures of $347,289 are recorTH:nded for the 1980-f<I. fisccil .Yl'dr, ,1n
T11cr.ea.s(:;-o-f"l26-,T5-9"'(iv~er.TF!e __ .C-[irrer.t yedr. In 1980-?:ff~···n1e···public count(•r·s of U1r. Division ,irK! ti!at of r>idil''ilfFJ
will be :ner~1cd for ~irea.ter operational efficiency. !1 posit'ion has been transfet'l'ed fro1.1 the flJ,J1111 1n9 11i·iision .~n·J
reclassified to an 1\s~;istant Suildin~J Official to stipcrvise this combined uctivity crn.i all01·1 for rcsror,_:tic~n of
deteriorated service levels. Revenues fron1 pen:it fees are increased in conjunction 1·1ith adopLi·in of tt:e Uni f;.1rq
Codes.
AOMINISTRf.;TIQN Nm GENLR.i\L SUBPROGfV\M
PUR~9SE/GOA.~ ··To plan, lead, organize <Hld control divisional programs for optfo1u11 serviu: to the puhl ,c.
DESCRIPTION·· The Ad:-;rini~-;trdtion zrnd General subprogram fs responsih1e for r'irectin9 code enforce!:ient, coordinating
·ana-sch<~cfoTir1g r1ork assignr;ients~ preparing code chnngr~:;~ reviewing ne11,i codes pi·ior· to adoption, b1id~JPt preparation~
staff trdining, and ~rH~cial st,·dies or surveys. These ongoing activit·ies we1·2 conducted in 19/9-flO.
$53,835 is recom:iended for the 1980-81 f-iscol year. This is an increase of $9,531 over the current year. Plans
Tn-T~'lS0'-81 include continuin~1 in-house training fQr staff, the implementation of thf~ 1979 edition of the Undom
C0des, implementation of a revised pennit process, and preraration of a disdster preparedness procedure.
OB~1ECTI VES
1. To in1p1~111ent the 1979 edit·ions of the Uniform Building, Plumb·ing. '1nd Mechanical C0des.
2. To provide a minimu1;1 of 40 hours in-house tra·ining for each staff member.
3. fo reorganize -taff time to increuse 1..nat availab1e for plan check review.
4. io formu1 ate and implement a new pennit application procedure as mandated hy the State of Cali fon!ia.
5. To prepare a disastPr preparedness procedure for the Division.
• •
----------------------------------------------~----------------• • • ----------------------CITY OF PALO ALTO-------------------..
PLANNING AND COMMUNITY ENVIRONMENT DEPAkTMENT
ADMINISTRATION AND GENERAL
PERFOR~~NCE MEASURLS
Nui:1b0r of in· house tr0 in i ng hours
µer staff 1neu1bc:"
Nw;iber of s ta. ff rne1,1bers part i c i pat. i ng
in the in-house training
Review and adoption of 1979 Codes
Imp l ernent di Si'IS ~er pr·epa redness procedun~'.;
Plan check hours oer day
INSPECTIONAL SERVICES DIVISION
Actua1 Actual Actual
1976-·77 1977-tn 1978-79 .... ~ ., ___ ·-··---------,,_._ -· -· -----···-·-···
43
10
2.0
Target Ta r9et
1970 .. 20 l 9BO--t\1 --··-·--···-....... --"·-···-·---·
40 40
1 () 13
Cuqil i ance
lmp1 ementctt ion
4~0 6.0
SERVICF. LEVEL CH1\NGE -!'in increase of $9,'.:.31 is recorarnended for 1980-81. This increase reflects the transfer from
thePlannfr1_g_rffvTsion of .5 Assistant r1uildi11g Official position. This position in conjunction Hith the rnerqe of
the Planning and Inspection Services Divisior1s 1 counters 1-1ill increase service levels by restoring the
',raditional huurs of counter operation to 1918-79 levels.
-----------------1980·81 ANNUAL BUDGET------... ----·,.-=--.. ------~--··-------·
27B
-----~--~~~,~~~~~~~~~~~~--------------...................... __ ... ______________ ...................... ....
---------------------CITY OF PALO ALTO------------------....
ADMINISTRATION AND GENERAL
EXPENDITURL SUMMARY
b~µ1oye{~ Services
Professional Services
Technical Services
Suµµl i es
E qui p:11ent Pu re hase & Rent
Genera 1 f-:xpr.nse
Total Expenditures
E.YPlNDITURE f\NAi..YSIS
PLANNING AND COMMUNITY ENVlRONMENT DEPARTMENT
INSPECTIONAL SERVICES DIVtSION
Ac tu,• 1 f1dj usted Proposed
1977-78 1978-79 1979-80 -----·----· ·--·--···----··--·--·-.... ·---.....
$51,901 $35 '477 5'17, 55[1
?.jOOO
1,643 1 ~ "/00 '.J50
483 1,050 850
100 100
.... J_/lU. .... } .• 2J} ____ 4_,}_U
$5 7 '904 $44 '304 $53 J\35
Emp1 oyee Services -!~L,_~~~?. ·is reco1rn;1cnd0d for sta ffi n~i this subprogram.
Increase
rn.~ ~ r_(2?1. ~ °: ).
$ l?,ORl
( 2,000)
I 75(1) \
( 200)
40(1 ---· -···~··----···----
$ 9,531
Technical Services -$950 is reco1m1endcd to provide for the fol101,..,ing: $750 for te111pordry clerical support; and
.$200 for office equipment r;wintenance and repair.
Supplies -$850 ·is recommended to provide for the fol"!owir'1g: $350 for office st.cit !onery and supplies; and $5fl0
for bvoks, -pub 1 i cations, and fi 1 ms.
Equi prnent Purchase & Rent -j)OO is recom11ended for the purchase of s111al l tools and \'1ork equipment.
General Expen!>e -$4,377 is reco1m1ended to prcvide for the follo\ving: $3,877 for the Division's share of City
insurance; and $500-for travel and meetings.
""""1...---------·---------------------1980·81ANNUAl IUDGET-------------------..,_,..._...._. __ .... __ __. • • • 279
. ... . ' -.. ' ... ~, -... . : ~ . ~ . " .
I
• • • ~-·---------------cnv OF PALO ALTO----------------~
PLANNING /\NO COMMUNITY ENVIRONMENT OEPARTMCNT
INSPECTIONAL SERVICES DIVISION
BUii.DiNG CODE ENFORCEMENT SURPROGRAM
P~.Ji\PUSL/GOf\l -To ensure that ail construction and <i"i tcrat. ions n1eet City code standards; and to ensure that
·eX-fst, (6(j--6-CiTi di WJS 1:ieet how; i n9 code J.nd r:1un-i c i pal ord i nanu~s.
DESUHPTICr~ -The Build·ing Code [nforc:e1;1r.nt Suhprn~1ra111 processe~; applicat"ions for 1,500 buildin9 pemits ancl 5,000
-r:lTs(:·f_;Ti~fr;(!(.ius pernits. Ov::'r 800 sets of plans are exdntinNl for co111pliance 1·1ith building codes, municipal
ordinances, StaU~ energy conservation requirer:~cnts, and S1:atr. and Federa·1 .ilcc~:ss for handicapped regulations.
j}_2_Q_~~-1}_ is reco1rn:·ended for t11e 1980-131 fiscal year. This is an ·increase of $6,019 over the current year. A n1~w
Statt' r,;andate, rt.~quiring it1spection of all t.¥10-story or higher apart1~1enl, hotel, and :note·! buildin~Js, fot
compliance vrith housing codes vd11 be ir11plei;1ent.ed durin~J the 1980-81 fiscal year. /\ciditiona1 plans include
e1i111inating the inspection back\o~; cornplet.ion of the sian iW10rtiz11tion pro~ra111, a.nd continued eriforcernent of
propet·ty 1:10 i r.tenM1ce standards.
OBJECTlVf.S
2.
? ,, .
4.
6.
7 •
Tn ensure that all plans and construction conform to City, State and Fedr.ro.l n-:gulations.
To inspect all apartn1ent, hot.el, and motel structures 1r1ore than one ~tory in hciqht for comp·! iance with the
housing code.
To obtain compliance within 60 days on all property maintenance violations.
To el ii11inate a backlog of inspections in excess of 500.
To process residential plans within two weeks and comr:1erci-J.l/industrial plans vdthin three v1eeks of
submittal.
To proces'.> 800 ~ilans for compliance 1t1ithin t~1e uniform codes and local ordinances~
To perforn1 aµproxi1;1atel_y 1,?.00 inspectioris relatin~ to property maintenance standards.
..._ ________ _.... _______________________ 1980·81ANNUAl BUDGET·------·---"-.. -~~---··-·--·-------------------
280
BUILD'.,% CODL UffGREMUH
PER! m;:·~\Nct: ML1\SURf S
Nw11ber of buildinq permits issued
UL(1:1iier of sub--pcr1,1its issued
Number of plans checked
i{Ju:ber of f.H'f!$a I e j nspect ions
% of code vio1c:t1ons corrected 1r1ithin
60 cJays
INSPECTIONAL SERVICES OIVfSION
l\ctua l Actual
1976-77 1977··78
·--.-~--~-----·---~-·----
1,265 1,4!2
6% 905
204 90
72% 7r:.."f ., /0
Actua1 Tarqet Target
19?r.-·79 1979-80 1980-81 -· --~·-·-······ ---·--·--·-· --·--·-
1,413 1, 500 1,500
5,000 5,000
795 700 800
64 85 75
70% 70% i00%
SERVICE" u:vu CHANGE -fin increase of $6,019 is reconJ1,1ended for 19i30-81. The increase is primarily the result of
tT1e--'1(fd.HTon··-ei-t-t'fi.eAssistant Building Official in conjunction with the consolidation of the Plannin~J and
Inspection Services counters. The divisfon hds e~qH:-rienced very h€!dV.Y dc:mands 'ir1 the recent pas.L There is ;;i
current bc.ck1on ·rn excess of 500 required code inspectior1s. The p'lan process time has doub1ed in the past t'r'>.'O
years due to the cornplt~xity of the projects and increas~~d Sti:lt.'.~ <ind Federal mandates. such as the Energy
Conservation f~egulation-s and the Handicapped Requin~rnents. The pub1 ic count.er hours have been shortened from th~
traditiona1 3 a.rn. to 5 p.m. to 10 a.m. to noon and l p.m. to 4 p.m. The Assistant 8ui7ding Off·:cial position
wi11 pen;;it the Division to restore counter hours, to eliminate the backlog, and to decrease the plan processing
timing by freeing the Plar, Checker frcn most counter duties.
------------------------------1980·81ANNUALBUDGET--------------------------------• • • 281
. . . . ' " . .. " . '. ~. . ·. -. "' . . . ... . . . . . ~ ._, ; ' . . "' .· ' . . . ~
. ' ' .. . ' ' . . --~.... . . ~ . . -. . . , . . . . .
• • • _____ ,,,_ _______ .,,. _______ CITY OF PAlO Al1'0---·---------------...--........
Uip1oyec Services
Pr1..\ft:ssional Sen-·iccs
TeLhnical Ser~iccs
Sup;.l 1 j OS
Equi ;·-r:cr;t Fur-ch11s1_) ?( F~cnt
Gc~1erd i Ex ;·t:n se
Total l.xpenciitures
lXPENDlTU~E ANALYSIS
PLAWIING .!'.IND COMMUNITY HIVIR.OM·'.ENT OEPARTMUH
INSPECfIONAL SERVICES OIVISfON
Actual t1djust_cd rroposed
19 77-lB 1978-}9 l <)79 .. 80 ---·-· -------·--.... -·-·~·---· ____ ,.,. -·-···---·--
$ i2~)' 033 $164,690 $171,609
5,002 5,000
213 800 L!,onn
3,598 3~350 3, o ~in
599 8~984 3 ~ l:l4
_____ l_ ,_1_1_9_ --__ J _ _![~.Q_~'._ _ ..... CL~1~0 __
~135,~'..>6 $184,424 $J.<)0,4<13
Increase
j !~~-~-~ E~ 0 _~. ~-) _
$ 1?,919
(5,000)
3,200
300
5_,BOO
___ J_~00..~
$ 6j019
Technical Services -$4,000 is recr;rrmended to provide for the following: $500 for te1~1porary c'l'er"ic.::il; $50!1 for
equip:::t.>nt 1:1a1nten..-ince-··a·11a-·repair; and $3,000 for special inspection and testi11q.
Supµl i~s -$3,050 is reum:iended to provide for the follo1;1ing: $1,700 for stationery am other supplies; '.Sl50 for
art and draftir)~-supplies; $1$000 for bc>oks, film~. and publications; $200 for minor tools.
Lqu·iµ:ient Purchase & Rent -i3,184 is reco:nnended to provicle for the following: $500 for the purchase of office
equi J.X11ent;, $2 .184 for the rental-of uni forms, and $500 for electrical test equipment.
General Cxpense-$2,600 is reconT11ended to provide for the following: $600 for ;11emberships in professional and
code en forcen1ent org11nT zat ions; and $ 2 ,000 for trave·r and meet i n0s.
--..-------------------------------1980-81ANN~AL BUDGET--• ----..-,..-~-------------------
232
---------------·------cnv OF PALO ALTo----------..0"-.;.---------
Employee Benefits
ild1:1in-istration & h'1ler<1l
Buildin9 Code ::nforcPricnt.
Zoning Standards ,\ :·1t;nicipa1
Code [ n force1;;ent
TOrnL t:::Pf.iW!TdfU:S
EXr)ENU I Tl.JRLS BY ObJlCl
-~------~-··-~··---·-----------.---
E1,1p 1 oyep Services
Profess i one; l .St:'.rY i Cl'5
Techriicd·I ${; :".' i C E:"S
Supplies
Equip1;1ent Purchase (~ Her;t
General F:xpense
TOTAL EXPtNDITURES
Scryices froi:1 Other Departments
TOTAL COSTS
PU\NN1NG AND COMMUN HY rnvrnONMENT DE r1~RTMENT
t\\.' 1.Ja 1
l 9 B-J ~~
s (_t.] J ~_:,3 ,_~
57, SM
1:351556
293, 929
27/ ,4%
5,00?
1 'g5 f)
4' 150
436
____ 42_9 A?
293,929
__ i1L_65Q
$328,5/9
r;isPLCT lONM. SERVICES DIVISION
f\:lopted
l ~i/9. (1()
s 19,918
45;080
16l ,!JB2
267,519
10,000
2,500
4,400
2,584
----2 ,_?_!_?_
292,580
___1!,8 75
$327,4Sb
Chan9es
To [1,)t.e
s 12,4811
( 776)
16, 842
28,550
25,050
( 3. 000)
6, 500
·----------
28,550
____ ,...__.....,.._ .. .._
$ 28,550
Adj uste(i
1979-80
$ 9? '402
44,304
184 '4?4
321, 130
?9;~) 569
7 ,000
?,500
4,400
9,084
~ .. 77 ______ ::.~.~·-· -·
321,130
_l_~~z.?_
$356,005
Proposc7rl
1980-81
$103~011
53~835
190,443
328' l 78
41950
3,900
3,284
---~~?l
34 7 ,289
__}] ~400_
$384,689
Inc rea St.
_(Q~-~.'..~il.~~}
$ 9, 656
9,531
6,019
3~.609
(! '000)
?,450
(500)
(5,800)
__ _l ,400
26, 159
__h.525
$28,684
Percent
_ch a_Q9!'~-
10. 4;~
21. 5
3. ?.
8. l
12.2
(100.0)
913.0
(11.4)
(63.8)
25.1 ----
8. 1
7.25
8.1%
'----------------1980-81 ANNUJIL BUDGET------------------• • • 283
. . . ..
• 8 ' ,-' • • • ~ ': r
,,,_~,..,-•.-..._"_.,,_ .. ___ .. _______________ Pl-.1'\.-~l-N-iN-T-1 -l<l:l:H~~~~r~~::.!:-T-D_E._P_M-~1-1""-J-NT •
'1
FIN/\NCING
Oepartillent Revenue
Bui l<iing Peniits
Subdivision Pernits
Miscellaneous & Code Bcoks
Presale Inspection fees
Plan Checking fees
General Revenue
TOTAL COSTS
$15/ ,?G•i
96,46.l
6,264
2,BOG
92,lSB ·-1571 ;·'.Ti J
'?6,338\ ___ \. ··--·'--..... L
FISPLCTlONM. SLRVICLS DIVISION
;\c!optrrl
19/ll_~~n
$11.8,500
101,008
5. 700
4,SO:J
60,000 --,J i'h'.j -Ti'l-:'i .__ L .... } I \Jd
') ·; ~ r: 5·
___ ':~ ~-!_~ -~--
$3?.7, 455
Che! n~)(~S
10 '.'·ate
Acij us t e:cl
1919"'80 --··---· ·-··-----
$118,'.JOO
101 ,000
5,700
4 ~ 500
60,000 --2]"'9 ;70"0
6( 30'' ____ c:x .. -~
$ '.j .. ( I'()'" -.c ':'> .) 1 \ J :J
Pm posed Increase Pf~rcent
l <)g() .. 8j rnpcrease) c ~~~_0.9_g_. --,·-·~----·--·--.l.-. .......... -.. ----
$180,000 $61,500 51.9%
122.500 21,SOO 21. 3
13 .• 000 7,300 128.l
3,000 (1~500) (33.3)
100 ,coo tlO}OOO 66.7 ···:ns;s-mr · Tzs;mnr ·41r:s·
... l}J.~~u-_(}_o_~y_U_6 ) . fil0.9)
$384~689 $28,684 8.1%
"""------------------------..._..---19so·81ANNUAL BUDGET--------------------------------
284
. . ~ . . . -. . ' ~ . . . • • I.. • • ' ' . . . •
~..---... ---------------CJTY OF PALO ALTO-----------------,
/
AUTHORIZED POSillONS
Chief Buildi11:1 Inspectot
Assistant Bui1dil"11J Official
General C1erk B
General ClerK c
Secretary 8
City Ordinance Compliance Inspector
Std "Id ing rnspt:ctor
Senior Building Inspector
Plans Checkiny Engineer
Assistant Building Inspector
Building/Planning Technician
TOrAL REGULAR POSIT IONS
TEMPORARY AND OVERTIME
Temporary
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL PERSON YEAl~S
/\ctuai
1978.-./9
,
l •
L
L
!.
3.
3.
l.
1.
12.
.08
~~ -----·-
.OB
12.08
,:\do;'( f'd
l<J/•J-:HJ
1.
L
l.
1 .i •
1 .! •
? ..
].
L
1.
1?.
l?.
(. Ii· i : 11.J I") i\d,11i•,!p,j
l •) Pd t ~1 l'l/'l.!l()
l.
I.
' 1.
L
J.
(,
J.
1.
l .
1?.
12.
Proposed
i9go-n1
1.
l.
1.
L
1.
1.
2.
1.
1.
1 J. •
---~---·
13.
.05 -----·
.05
13.05
Increase
jl_)_ec~~~
1.
( 1.)
l.
1 .>..
.05
.05
1.05
~-----........ -·------=-·-·----·-m·--------·--------·1980·1!ANNUAL IUOGET-------------------------------~ • • • 285
• • • ~----------------CITY OF PALO ALTO·,,.-------.. -----------------
Employee Benefits
Adm"ir1istration & General
!3uildinq Code Enforcement
Zoning & Municipal Code fnforce1;1ent
TOTAL PERSON YEARS
EMPLOYEE SEW/ I ClS
Actu.Jl
19/B--/9
l. 93
?.()g
(). ?3
l.?4
l?.OU
$ (( t 9/(
.\d(l(•t 11rl
l<)/t)"il.f\
2. 1 I
l. h(,
:'i, (11
l?. ()
( t1.; n · i' '·.;
[f' :~.\i('
$?~\ .0~10
.\cJ .. : ~;s ~ t~~~
l ~} ~,i J ~·-~)CJ ·-~· . - ---.
? . .ll
J. (}~
1?.
f>r--O)'~)'.)t:d
19~~t0-g1
? • 30
?.n5
8.66
Incrt.~ase
.t!?.~~!:_q_~-~~).
.18
.41
.46
$35 ,6U9
$ 767
----·-----™-------·-... -.. --·---· ... --·-·---·, .... 1980-81 ANNUAL IODGET-----·---------------· ----··---,--_...-286
. , , · : · r-. · : • · • ..., , . · · ~ •, · , . -;: · · .... · ~ c _
~--------------,------==--CITY OF PALO ALTO----------------........
-NOTFS -
..._-----~----·--------------------~980·81ANNUAL BUDGET---------...-----------------------• • • 287
' . . ' ; ' ' . , .. . " : . ~ . ' · ... _ -'" . . . . -. . . ' . .