HomeMy WebLinkAboutORD 3414ORIGINAL
OHDINANCE NO. 3414
ORDINANCE OF THE COUNCIL OF THe CITY OF' PALO ALTO
AMENDING VARIOUS SECTIONS OF THE PALO ALTO MUNICI
PAL CODF. Rf::PLECTING AIJMINISTRA'I'I VE CHl\NGES
Tl1e Council of the City of Palo Alto does ORDAIN as follows:
SECTION 1. Section 2.08.160 of the Palo Alto t·1unicipal Code is
hett.:~b·,;;-am~(·i'~:;-cT lo 1..can ~~: foll ... ~w::.:
2.08.160 nepa.rtment of budget and resource
management. The dcpa;;tinenl ~)f budget and resource
rnanaqeme:!i shall be undf:-t the .. 1.aectior, of the dire<~tor
of budge l and r esoclt ce man<'igemen t. who shall be account~·
~'>b.le to t!H~ ctt.y f:'.~'nag(.'t. It sh,::\11 be composed of div.i·
sions 2.08170 u~rouqh 2"08,203, inclusi·Je, and such
other. s as :nay be d c l e 9 .ate c3 , 1 n a tid i t ion , tlH:: d i rector
shall l:a1,•e such <~thet duties as may-from time to time be
assigned by the c1ty manager.
3eclion 2.08.16S of the Palo Alto Municipal Code is
SECTION 3. Section 2.08.170 of the Palo Alto Municipal -----hereby amendeu lv .. ·-" --.&.:.-1'-~·-~ t-ed u Cl::. 1-.... , ... J._ v"' b •
2.08.170 Division of bud'let and te$ource analy-
sis. '.rhe division of budget and resource analysis
shall be under the supervision of the director of b~dget
and resource management whose duties shall be as fol
lows:
(ll To provide ope~ational and management analyt
ical capabilities for all city depar~~~nts and the
city manager,
(2) to coordinate d.lta processing activities for
all departments under the control of the city
manager.
(3) To coordinat~ the preparation ,)f the annual
btldget and assist. the city mf.lnager in reviewing
departmental budget req~ests.
(4) To recommend and implement management repo~t
ing systems approved by the city manager.
(5) To have authori'y to invest or reinvest city
funds and to sell OI exchange securities so
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code is
purchase<i in i.lccordance wilh law, ana shall ma~~e a
monthly rt:•porl ot such l.rans.:.:ct.ions for submittal
to the city manager.
(6) To tender to lhe city controller a regular
report for submitta~ to the city manager as to the
status of all moneys, st:cut ~lies, accounts r:eceJv
a b 1 e .) n d col 1 >2 c t 1 on s t. h F) r 1.? o f f. or w h i c h he i s r: e -·
spon:,ible.
(7) To h:l'!C :~:!Lh<Jrit'_.' l.'~ cJ,::~t.rov in a. manner pro
\)idc•d by L_1\'.' :\ny 11211d '.:->t c.:-l;;c,:>llt;d bonds on the
city or
a-u t h or i t 'l
city.
cnupun~_; Lh(·teol.', EH1d to delegate such
t.. o a n y d u 1 y a p p o i n t "-' d f i s c a 1 a q en l o f the
(8) To pay pt;blic T!On,_:-";:-o ,)nly upon warrants dtdvm
by the city cunt.ro-~lct tor claims •,..•hich have been
allowed by Uw cj.ty council or. in accordance with
the ordin3nccs of the city.
(9) To act as city lax collector in all mattf:rs
required of that position by law.
SECTION 4, Section 2.08.180 of the Palo l\lto t1untcipal Code is
hereby am~nded to read as follows:
2 .. 08.180 .Ci·lision of purchasing and reproduction
services. The d.i.vision ;f purchasing and reproduction
shall be under the ~upervision of a director of purchas
ing and reproduction services who shall be accountable
to the director of budget and resource management. The
duties director of purchasing and reproduction services
shall be as follows:
(1) To make all purchases [equired by the various
departments, divisions, officesf sections and units
of the city government in conformity with the con
trol procedures established for that purpose.
(2) •ro operate and maintain the warehouse and
storage facilities 0f the city and such control
records as are necessary for the proper inventory
of Btocks and supplies.
(3) To prepare or obtain and m~intain standard
specifications for materials, supplies and equip
ment whenever pt~cticable.
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(4) To keep informed and maintain records as Lo
the sourc.es of supply fot all ~1assFs of purchases,
bids and price quotations, and olhet t:<dated items
and to cooperate with the city contr.cller tn keep
ing inventory records oE all equipment .'lnd maior
items of supplies owned by thE': ctty (1nd in ;nakiniJ
periodic inventories.
{5} To ad1isc ar:d d:>S.lSt in thl~ fntm;..;.lation (>f
polLcies and pr.occ:durc~:_. Ii~ c;)n~·•~'ct.i(\f1 '••'lt.il tlH:
purchasing activiti(~S ot U;,~· c1t.y.
( 6 ) 1' o h a v e sub J e c L to h i ~; 0 l.l trw t i ~.: (:' ;m (l c \) n t. r o l
emerqency purchasing in .3ccvrdance w1th approved
procedure ~!.'hen centraliz::~c'! ~''tocure:T:e"':t. 1:0 impr,1c-
ticablc.
(7) The director may be "'utlv_>rizcd to <.\;:.prove., for
the city manager, purchases of supplies or services
i n v o 1 v i n g a n e x p f! n <.' i t u r e no t e x c e e d \ n g t i v e t h o Ll
sand drllars, exc1Lisive of sales O?: use tax, and
purct1ases of capital .:.:quir)menL invc''l'iin9 :~rt t:.:>~pen-·
d it u t: e not <:"' x c e e d in g on t-~ t 11 o us an ,j d.:] 1 l a r s , e x c l u
sive of sales or use tax.
(8} To coordinate lhe city's record retention and
destruction program.
(9) To provide periodic reports to the director of
budget and r@soutce management which summarize
performance, present position and planning for the
division; and also pr.ov ide such special reports as
may be required from time to time.
(10) To provide mail and messenger service~ for all
city departments.
(11) To administer the pneumatic tube system at the
civic center.
(12) To provide ofEset printing and othet duplic~t
ing facilities for all city departments.
( 13) To perform such oth~r duties as may be r:e
quir:ed.
SECTION 5. Section 2.08.190 of the Palo Alto Municipal Code is
hereby amended to read as follows:
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2.08.190 Division of equi~ent manage11~nt.
The division of equipment management shall be undet: thP.
supervision of the director of equip.'Tlent mana<)ement who
shall be accountable to the director of bud~et and
resource management. The duties of t.he director ot
equipment management shatl. be as follows:
(1) To oper:ate the city g.:tr<.lg€ ana r:"~,1Chll10 :;;hop
keeping a record of the work pe. ;Hn.<;d i~y UP!SC'
sections for: other. departmenU> of the city .J.nd t_;·,
recommend a schE:dule of rates fYt ~-;ucn ;,;•:~:v!cc~>
rendered by these seclions.
(2) To keep the operating records of ~ll motorized
equipment used or operated by the cily and r•.Ycor.t
mend interclepartrnental char'J<-os, if any, for sllch
equipment as may b,-.: 11s~'d by the se?ctd) dz>p.:irt.
ments.
(3) To coordinate the needs of the sev~ral depart
ments into the overall requi~o:.'me:\ts of Lh0 city· for
motorized equipment.
(4) •ro tecommend rules and regulations governing
the use and care of mechanical equipment. used by
the various departments of the city.
(5) To provide periodic reports to the director of
budget and resource management which summarize per
formance, present position and planning fot the
division, and provide such special reports as may
be required from time to time.
(6) To actively supervise a preventive maintenance
program for. all mechanical equipment owned ot: op
erated by the city.
(7) To perform such other duties as may be re
quired of him.
SECTION 6. Sections 2.08.195 and 2.08.200 of the Palo Alto Munic
ipal Code are hereby repealed.
SECTION 7. Section 2.08.203 of the Palo Alto Municipal Code i~
hereby amended to read as follows:
2~08.203 Division of r.eal estate. Th~
division of real estate shall be under the supervi
sion of the administrator of real property who
shall be accountable to the director of budget and
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resource management. The duties of the administta
tor of real property shall be as follows:
('I) To obtain and secure all easement litl','!S and
leases on behalf of the city.
(2) To negotiate for t.he pi.a:clH\Sf.~ or dU>p:.1sit1.on
of real property on ~ehalf of the city.
(3) To manage all property owned by the city and
leased to other persons or agencies.
(4) To provide periodic reports to the director of
budget and resource management which summarize per
formance~ present position and planning for th12
d.ivision1 and to provide such special reporU; as
may be required from ti.me to time.
(5) To perform such other duties as required.
SEcrriON 8, Section 2.t08.210 of tt1e l?alo Al.to Munici}1a1. Code is
hereby amended to read as follows:
2.08.210 Police department. The police
department shall be under the direction of a chief. of
pol ice who shall be accountable to the cit)'' manager
whose duties shall be as follow~
(1) To formulate and recommend to the city manager
policies and procedures pe~taining to the enforce
ment of rules und regulations for the government
and operation of the police department and lo
admi nistet such policies and procedures when ap
proved by the city manager and shall conduct such
activities for the city.
(2) To be responsible for the preservation of the
public peace and order, the prevention and detec
t ion of crime, the apprehension of of fenders, the
protection of persor.s and of property, and the
enforcement of law.
(3) To be responsible for the operation of the
juvenile law enforcement program of the city.
(4) To operate such equipment as is necessary for
the fulfillment of his function.
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(5) To enforce all traffic regulations.
(6) To consult with the director of transportation
on matters concerning traffic cont~ol.
(7) To sell annually unclaimed property at public
allction pursuant to the provisions of this code.
(8) To deposit with the supervisor of revenue
collections, within three days such funds as may be
collected in the operation of the police department
and at no time retain more than one hundred dollars
in his possession.
(9) To administer the patking enforcement pro
gram.
SEC'!' ION 9. Sect .ion 2 .. 08.215 cJf the Palo A1 to Municipal Code is
hereby added to the Palo Alto Municipal Code and shall read as fol-
lows:
2. 0 8. 215 Divis ion of co~.m~.u:l:icaU.ons? 'I'll e
division of commu. nicat ions shall be under the sup ex:
vision of a coordinator of communication services tiho
shall be accountable to the chief of police. The duties
of the coordinator shall be as follows:
( 1) To coordinate the telephone service provided
for. all city departments.
(2) To op0rate and maintain the city mobile
radio-telephone syslem and shall provide radio
die:patching setice for.· all city departments
requiring such service.
(3) •r•o operate and maintain the city fire alarm
system with the exception of outside circuit con
ductors which shall be the res.ponsibility of t.he
department of utilities.
(4) To provide and maintain special commur&ications
services including but not limited to sound equip
ment, audiovisual aids, inter-office communica
tions, and centralized dictation equipment and to
have custody of such equipment which shall be
available for use by city department.
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(5) To continually review the requirements of
those departments utilizing telemeterinq and super
visory control systems in the light of applicable
technological developments in the field to the end
that the knowledge and resources of the division
may be utilized to the maximum and to provide and
maintain such systems as necessary.
(6) In cooperation with the department of person·
nt-)1, to coordinat<~ and administer ~wch training
programs as may be reqllir.ed to develop efficient
utilizatiuon of city colmnunicati.or.s facilities by
all per:sonnel.
(7) To maintain operating and maintenance records
fot· all communications equipment used by the var-
ious depar:tments of the cit~ as may be required by
law or in accordance with accopted operating prac
tices,
(8) To recommend rules, regulations and procedures
governing the use and care of communications equip
ment used by the various departments of the city.
( 9 ) To p r c • i a e p e :r i od i c :r e po r t s to the chi e f of
pol ice which summar. ize performance, present posi
tion and planning for the division; 3lso to provide
such special [eports as may be required from time
to time.
( 10) To perform such other duties as may be re
quired.
SECTION 10. Section 2.0Sg240 of the Palo Alto Municipal Code is
hereby amended to read as follow·s~
2 .. 08.240 Department of public works. The
department of public works shall be under. the direction
of the d irecto·r of public works who shall be accountable
to the city manager. It shall be composed of divisions
2.08.041 through 2.0S.246 inclusive~ and such others as
may be delegated. In addition, it shall have such other
duties as may be assigned from time t6 time by the city
manager.
SECTION 11. Sections 2.08.241, 2.08.242, 2.08o243, 2.08.244,
2.08~245 anT2:08.246 are hereby ~,;~dded to the Palo Alto Municipal Code
and shall read as follows:
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2.08.041 Divi$ion of public works administra-
tion.. The div.i.sion of public wod~s administration
shall be under the supervision of Lhe dire~tor of public
works whose duties shall be as follows:
( 1) To formulate and recommend poli.ciGs and pro
cedures for the planning, design, construction,
maintenance, repair and improvement of all public
work~~ facilities and places owned or operated by
the city, except as otherwise provided in this
code, and to administer such policies and pto
cadures when approved and shall conduct such activ
ities for the city.
(2) To proceed as directed by law on all matters
tequiring his official action.
{ 3) To coordinate the preparation of the capital
imp~ovement program and assist the city manager in
reviewing capital project budget requests.
(4) To provide guidance and longtarm planning for
the department of public works.
(5) To coo~dinate all departmental administrative
functions.
2 .. 08 .. 242 Division of engineering. The divi-
sion of engineering shall be under the direction of an
assistant director of public works who shall be account
able to the director of public works. Th~ dutiea ~~ the
assistant director shall be as follows:
(1) To be responsible for· providing engineering
services as required including deveJ.opment and
implementation of capital impro,Jement program pro
jects.
( 2) To inspect all consL::uction work done by or
for the city and require compliance with all con
tracts made in connect ion there~' i th. 1.11 progress
payments of construction work done for the city,
and filing of notices. of completion thereof with
the county recotder and the city controller, shall
be subject to approvaJ. of the assistant director·.
(3) To prepare or cause to be p~epared all
off ic.ial maps of the city and to keep and maiw·
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lain such records as are necessary fat the fulfill
ment of his filnction.
(4} To recommend a schedule of fees and rates Lo
be charged for services performed by his division.
( !) ) To per form such other duties as may be re
quired.
2 .• 08.243 Division of facilities management.
The division of facilities management shall be under the
supervision of a facil iti<:~s engineer who shall be ac
countable to the director of public works. The duU.es
of lhe facilities engineer shall be as follows~
( l) 'ro maintain and operate the physical plant
regarding the assignment of space, the maintenance
of the buildings, and the r ecomrnendat ion of such
rules and regulations as are proper for the effi
cient use of the facilities.
(2) To be responsible ~or and direct the mainte
nance oE all public structures owned or operated by
the city, and shall establish a maim:.enance pr:o~
gram, including janitotial services, security and
safety, for the upkeep o.f all public structures
owned or ope:rated by the city, and to report the
condition of such structures.
(3) To periodically report to the director of
public wot:ks summarizing performance, present
position and planning for the division and provide
such special reports as may be required from time
to time.
(4) To perform sJJch other duties As may be re
quited.
2.08~244 Division of
of operations shall be under
d i1:ecto:c of public wor.ks who
director of publ i.e works w
director shall be as follows:
operations. The division
the direction of thE deputy
shall be ~ccountable to the
The duties of the deputy
( 1) l'o be responsible for scheduling of repairs
and pl"eventat i ve rna i nten.;mce t.:.J ~=nsur e that the
streets are aafe and structurally sound.
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(2) •ro be responsible for ensuring that public
sidewalks are maintained and are safe.
(3) To be ~esponsible fot maintaining all markings
for traffic control painted OJ: placed upon the
streets or curbs.
{4) To be responsible for maintaining city streets
in a safe and sanitary manner.
(5) ~ro be responsible for maintaining all storm
drain facilities.
( 6) 'l'o perf 01~m such other duties as nh:;y be r. e
quired.
2.08.245 Refuse utility. The refuse utility
shall be under the direction of the deputy director of
public w-c.n:ks who shall be accountable to the dir~cto:r. of
public works. The duties of the deputy director: shall
be -3S follows:
(1) To be responsible for the collection of refuse
and garbage in the city.
( 2) 'l,o be n~sponsible for: invesU.gat inq ?tnd evalu
ating present, mid-term and lcng-term resource
recovery and disposal metihJds~
(3) To be responsible fot: negotiating contracts
for refuse services.
(4) To recommend a schedule of fees and zates to
be charged foe services performed.
(5) l'o perform such other duties as may be re
quired.
2.08.246 Divisic'n. of parks and open space •an
age~ent. The division of parks and open space manage
ment shall be Ui'lder the direction of the director of
pa:rks and open space manag~meut who shall be accountable
to the d i rec:t.or: of public works. The du t .i.es of the
director of pa~ks and open space management shall be as
follows:
(1) To b~ responsible for maintaining ttees, park
waysr and underpasses in a safe and aesthentic
manner.
(2) To maintain trees adjacent to electric power
lines in order to minimize electrical outages
caused by t.ree limbs.
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( 3 ) To be r e s pons i b 1 e for m a i n t e nan c e o f 1 and
scaped acres inc 1 ud ing dis tr j ct and neighbor hood
parks, miniparks~ and athletic fields.
( 4) ·1'o monitor and manage the City 1 s open space
lands, assuming eco1oqica1ly sound practices are
used.
(5) To perform such other duti.es as may be r.e-
t1U i t8C).
SECTION 12. Section 2.08.250
l·.eu:by-.,~mf::r7ded-to read a~-J follows:
of the Palo Alto Municipal Code is
2~08.250 Department of JJtilities~ 'l'he depart-
ment of utilities ~hBll be undeL: th!.=:> direction of .:::
director of utiLi.tJ. :,; who shall b.:=~ accountable to the
city manager. 'l'he duties of the di-rector shall be as
follciWS!
{l) To plan, direct and coordinate the operations
of the city's 1.:tilities depar-tment consistinq of
,1tilities administr.:=.tt.i.on, electric, v-1ater, gas and
sewer distribution systems, sub-regional water
q~ality control plant, conse~vation and solar pro
grams, energy planning and business office.
(2) To work with utilities department melnagement
personnel in interp~eting policies of the city
counc i 1 and city manager, est.abl ishing department
priorities, monitoring department performance,
identifying action which will increase the depart
ment's level of per forma nee, and coordinating
utilities department activity with other city
departments.
( 3) To participate as a member of the c.i ty man
ager's management team, to review and help d~velop
over.: all appr.:oaches to city problems and pt ior i~
t1es ..
(4) To establish and maintain a good working
relationship with the city council and council
committees on matters r-alating to utiliU.es depart
ment activities in order to gain maximum coopera
tion and assistance.
(5} To coordinate the forecasting of PQ.lo Alto's
longrange utility needs and develop plans to
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lows:
• •
insure that the city will be able t.o meet setvice,
operating an.d financial requir.ements.
(6) To negotiate with water, gas and electric
power producers to meet existing and future supply
requirements at the lowest possible cost, searching
fot new sources of utility supply to insure that an
adequate supply-will be maintained in futu:re
years.
(7) To petform such other dulies as may be
n~quired.
SEC'l'ION 13. --------
2.08.260 Utilities business office. The
utilities business off.ice shall be u;-H1ct the direction
of the manager of utilil.let:> f.~nancial ':ind :~drnJ.nistr.atL'l<::
services. '#ho shall be accour.t..c:ble lu t\i0' dir•:-ct.or of
utilities. The duties ci: the m,"3;n8'-FO:C: shall De as
follows:
(1) To receive and safely keep all moneys and
securities belonging tc the city and shall depos1t
all or such port ton of thE public moneys in any
bank with~n the state ~uthorized by law to receive
deposits of public moneys, said deposits to be made
in ac'-!ordance with the provisions of the lavJs of
the state and ordinsnces of the city.
(2) To collect and receive all moneys due to the
city, except as otherwis~ provided in the ordinance
codified herein, in accordance with state law,
ordinances ol the city, and rules and regulations
governing the establishment of credit and collec
tion of accounts.
(.3) To reconunend rules and regulations governing
che eetablishment of credit, the collection of
accour.ts r·eceivable, and the deposit and security
of all moneys in all departmennts of the city, and
he shall administer such rules and regulations as
may be adoted.
(4) To undertake assignments
business and customer se~vice
municipal utilities.
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relating
function
to
of
the
the
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(5) 'ro be responsib.le for lhe pt:oper n~a.ding ut
all meter.s used in connection with lh.<.: sale or
rental of utili~y services.
(6) To keep and maintain appropriate files and
records fot the accomplishment of all functi.ons.
(7) To perform such other: duties as may be n::--
quired.
S8C'riON 14. Section 2.08.275 is hereby amendc~d to tead as fol-· --------·
2.08.275 Social and community services depart·-
ment... Social and community servic(~~; depa.r:;_""Ticnt::. s:1alt
be under the direction of the dir<;ctor of. ~;ocial ancl
community services and who shall be accountable to the
city manager. It shall be composed of deparlmPnt.s
7..08.2'76 through 2.08.295 inclusive, and sh;~1l f:,:::ve .,uch
other duties as may l;e delegated. ln addition, t\;(;
d i r e c t 0 r s h C! 11 h ave s u c h 1,) the t d Ll t i e 5 a f} n1 c:'\ ~; b (' de l (' -
gat.ed from time to ti.me by the city lf1anag~~r.
SEC'l'ION 15. Sr=ct ion 2. 08.276 is hetebv iidded t.o the Palo Alto
Munic.If):11' Codt~and shal:: r.e~d as follow~~:
2o08.276 Depa~t•~nt of administration, social
an.d cosaunity services. 1'he d~~partrnent of adminislra
tionr social and community services shall be under the
direction of the d~.rector of social and community ser
vices whose duties. shall be as follows:
( 1) To formulate and recommend for approval
policies and procedures in connection with the
management, cootdination, developmt::nt and operation
of facilities and programs related to cultural,
social, intellectual and recreational activities of
the community.
(2) To formulate for approval plans and programs,
and, when approved, impl ernen t such plans and pr.o·
qrams as they relate to the develOI-'J.!l!ent of
cultural, social, intellectual and ri?Ct eat ional
acti\rities for the conummity either direct..ly ot. in cooperati~)n !"'ith the resources of the col't!.munity.
(3) He shall direct and coordinate the planning,
e:peration and control of the functions assigned to
the organizational components of his department..
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(4) To cooperate with other organizational compo
nents of t.he city organization in ordet that the
progr:ams under his Jir:ection rnay be coordinated
with them as well as with othet community re
sources.
(5) '.ro provide staff and advls(n:y <H>1:.isL~nce and
make recornmendati0ns to the human relations commis
sion and such similar groups that may be created or
esta.bl ished.
(6) ·I'o perform such other dtlti~?s as ma'{ b<:? (·(:-
quitJ)d.
SECTION 16. Section 2.08.280 of ti1l~ Palo AltQ 11unic.ipiLl ('ode.\::
herehy,iffiended to read a~• follmvs:
2.08.280 Depar.tment of recreation~ 'J.'h>2 o,;:-
partment of recr.eation shall be under the direction of a
director of recreatio~ who shall be accounlable to the
director of social and community .<::erv.ices. The duties
of the director of recreation shall be as follows:
( 1} To formuJ.ate ane recommend for approval
policies and procedures in connection with the
management, programrr:~ng, operation nnd control of
municipal playgrounds~ swimming pools, community
centers, camps, athletic centers and fields, and
activities connect.:-:! therewith, and to administer
such poli~i~s and procedures when approved and
shall conduct such activities for the city.
( 2) To formulate for approval plans and programs
pertaining to the development of coiP.muni ty-spon
sot ed social activities, sports and athletic pto
gr:ams, industt·ial r:-ecreation, and activities
related to the involvement, growth and development
of l?etsons of all ages in recreational pursuits.
To implement such approved plans and progra~s
either directly or with otter community resources.
(3) 'l'o cooperate with ot.hEn: organizational compo
nents within the de par: tment of community services
in order that his operations and programs can be
coordinated with them.
( 4) To recommend a schedule of fees and char.ges
for the services of his department and shall
collect and d-eposit with the supervisor of
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revenue col.lection within three days such funds
as may be collected in the optnation of the depart
ment and at no time retain more than one hundred
dollars in his poasession in acordance w.i.th ap
proved schedules and as directed by procedures
established for the collection and deposit of
municipal funds.
( 5) To perform such other duties as may be re-·
qui red.
SECTION 17.
hereby r epealecf.
Section 2.08.285 of the Palo Alto Hun.tCl}h'l.l CodE::.~::.
SECTION 18. Section 2.08.290 of the Palo Alto Municip~l Code 1s
herebyamended 'to read as follows:
2.08.290 Department of the lib~ary. The de-
pa!:tment oi: the library shall be qnder the direction of
a director of libraries who shall be accountable to the
director of social and community services. The duties
of the director of libraries shall be as follows:
i 1) 'l'o t1.nmu 1 ate and recommend for appro·; a 1
policies and procedures in connection with the
management~ operation and control of all public
Libraries owned and operated by ·~.he ctty and the
activities connected therewlth; to administer such
policies and procedures when approved and shall
conduct such activities for the city.
(2) To formulate for approval plans e~.nd p1:ograms
pertaining to the growth, use and development of
programs which will meet the reading needs of the
inquiring public and residents of this community.
( 3) To supervise the selection of all books and
periodicals used in the public libraties.
(4) To cooperate with other organizational compo
nents within the depat:tment of commLtni ty services
in or:der that h.is operations an.d pr.ogtams can be
coordinated with them.
{ 5) To recommend a schedule of fees and charges
for the services of his department, and shall
collect and deposit with the supervisor of revenue
collections within three days such fund~ as may be
collected in the operation of the department
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and at no time retain more than one hundred dollars
in his possession in accordance with app!oved
schedules and as directed by procedures established
for the collection and deposit of municipal funds.
( 6) To per. form such other duties as may be re
quired.
SECTION 19. Section 2.08.295 of the Palo Alto Municipal Code is
hereby amended-to read as follows:
2 .. 06.295 D~par.t.ment of arts and sciences. Thr::
department of <H ts and sciences shal J. be under the d i
tection of a director of arts and s~iences who shall be
accountable to the director of social and community ser
vices. The duties of the director of arts and sciences
shall be as follows:
( 1) 'l'o formulate and r:ecommend for approva1
po 1 i c i es Q.nd pr-ocedurE:·· in connect ion w i t.h th~
management,, deve l()pment. f ope r. at ion and cont. tol of
theaters, att centers, studios, special musical and
dance groups, exhibitions of various art forms and
the activities in connect1on therewith, shall
admi n i stet s u.ch policies and pt:ocedu res when ap
proved, and to conduct such activities for the
city.
{2) To formulate for approval plans and programs
pertaining to the development of Clt:y and com
munity-sponsored activities relnt ing to the field
of fine arts with particular emphasis on the higher
levels of individual or group performance and exe
cution. To implement such approved plans and pro
grams either directly or ·with the assitance of
other community :cesources.
(3) To cooper~te with other organizational compo
nenLs within the department of community services
in o~der that the program can be coordinated with
them.
( 4) 'ro formulate and recommend for. approval
policies and procedures in connection with the
manager,.ent, development, programming, operation and
cont :-ol of f ac i 1 it ies and programs connected with
interpretation of physical and natural science
activit. .ies ptov ided by the c:i ty, to administer such
pol i·~ies and procedures when approved and conduct
such activities fot the city.
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( 5) 'fo fo:rmJ .. !l a !.:.e for approval plans and progr 2\ms
pertaining to the development, interrretation and
presentaion of programs and services to the public
in the fields of natural and physical sciences. To
i mpl em en t such approved plans and p:r:ogr ams either
directly or with the assistance of other community
resources.
(6) To cooperatG with other organizational
components within the depaltment of community
services in order that his program can be
coordinated with them.
( 7} 'l'o recommend a schedule of fe,(~S and charqes
for the services of his department and shall
collect and deposit with the supervisor of r~~enue
collections within three days such funds as may be
collected in the operation of his department and at
no time retain more than one hundred dollars jn his
possess ion, in accordance with appr·oved £J cbedu lr'~S
and as directed by procedures established for the
collection and deposit of municipal funds.
( 8) •ro perform such other duties as may be re-
quired~
SECTION 20. Section 2.08.300 of the Palo Alto Municipal Code is
hereby amended-to read as follows:
2o08.300 Department of planning and coamunity
environment.. The department of planning and community
environment shall be unde~ the direction of the director
of planning and community environment who shall be
accountable to the city manager. It shall be composed
of divisions 2.08.301 through 2.08.310 inclusive, and
such others as may be delegated,, In addition, the
director shall have s~ch other duties as may from time
to time be assigned by the city manager.
SECTION 21 • Sect iou 2. 08. 301 i. s hereby added to the Palo Alto
Municipal Code and shall read u.s follows:
2.08.301 Division of planning. The division
of planning shall be under the direction of trH? chief
planning official who shall be accountable to the
director of planning and community environment. 'rhe
duties of the chief planning official shall be as
follows:
( 1) To make such studies and reports as may be
requited.
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( 2) 'ro yecommend proposals and procedures pertain
ing to land use and development, us~? and develop
ment of public pr.opert i es and sr ·_cia 1 zoning
matters, and to cooperate with the chief. building
official services and the fite chief in coordinat
ing fice zones and land use zones.
(3) To advise the public on matters tE)lating to
p 1 ann ing ·:n:ocedu res as outlined by law, and sha 11
review and t r: ansmi t to the proper authority r e·
quests of the public which are within the province
of the department.
(4} To cooperate and coor-dinate the work of the
department with, and to give technical assistance
to, the planning commission.
( 5) ·ro ma.i n tai n ,such mi~ps and records as may be
necessary fur the fulfillment of his functions.
( 6) To perforrh such other duties as may be re
quired.
SECTION 22. Section 2.08.302 is hereby added to tlH~ Palo Alto
Municipal cocre--and shall read as follows:
2.08.302 Division of insp12ctional services.
The division of inspectional services shall be unde% the
supervision o.f the chief building official who shall be
accountable to the director of planning and community
environment. The duties of the chief building official
shall be as follows:
( 1) To enfo1:ce all laws of the state and ordi
nances of the city regulating building, housing,
zoning, fire zone, plumbing, heating and electrical
and appliance installation.
(2} To advise and assist in formulating proposals,
policies and procedures pertaining to building,
plumbing, heating, ele.ct:rical and appliance codes,
and to that portion of the zoning law r~lative to
the use and occupancy of the prope~ty.
(3) To ies~e permits in confotmity with the codes
and law~ applicable to building inspection.
(4) To provide the office of the assessor with
copies of all building permits, demolition per
mits and such other records of changes which
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would affect the assessed valuations of buildings
and improvements.
(5) To be responsible for all functions designated
by law to the building official.
(6) To coordinate the building inspection activi
ties of the city.
(7) 'I'o u~cor.1mend a schE-)dule of fees and charges
for the services of his department, and shall
collect and depo~it with the supervisor of revenue
collections within thtee days such funds as may be
collect1~d in the operation of the depart.men t, and
at no time retain more than one hundred dollars in
his possess ion in accordance with app-roved s ched
ules and as directed by procedures established for
the collection and deposit of municipal fc1ds.
(8) To perform such other duties as rna}' be re-
quired.
SECTION 23. Section 2.08.310 of the Palo Alto Muncipal Code is
hereby amended to read as follows~
lows:
2.08.310 Division of transportation. The
division of transportation shall be under the direction
of the director of transportation who shall be accollnt
abl~· to the director of planning and community -envi:r.on
menL The duties of the director: of transportation
shall be as followG:
( 1) .l.'o be t esponsi ble fo:c the function of t t af f i c
engineer for the city.
{ 2) To recommend a schedule of ft~e:s and chatges
for the division, and to collect and deposit with
the supervisor of revenue collectJons within three
days such funds as may be collected in the opera
tion of the division and at r10 t.ime retain more
than one hundred dollars in his possessioM in
accordance with approved schedules and as directed
by procedures established for the coJ.lecti.on · and
deposit of municipal funds.
( 3) •ro perfotm such ~lther dtlties as may be re
quired.
SECTION 24 ~ Section 2.28.120 is hereby amended to read as fol-
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2.28.120 Revenue and receipts. (a) Revenue of
known amounts due the city from specific sources will be
accrued on bills prepared by the controller. Such bills
and other revenue and receipts, including interest earn
ings~ shall be collected when due by the manager of
utilities financial and admi.nistrative services and
promptly deposited in designated banks.
( 'o) All city money collected or r.eceived by any
o\.het i}('parUnent or: agency of the city shall b~~ dG-·
rosited rn:cnnptly wi.tl'\ U1e rnar.aqt''!t: of utilities financial
c.nd adminit:ti~ative services or. in designated banks" 'I'he
city manager shall establish written procedures for the
proper harld 1 i ng a.nd safekeeping of cash by city
employees.
(c) All checks or other bills of exchange payable
to the city shall be endorsed by the manager of utili
ties financial and administrative services "for deposit
only" to the demand bank acCOl!!1t of the city.
(d) A daily ~cpott of money received and deposited
by the manager of utillties financial and administrative
services will be furnished to the controller.
SECTION 25. Section 2.18.130 of the Palo Alto Municipal Code is
hereby amended -to r ee1d as follows:
2. 28.130 Cancellations and refunds. (a} Upon
r-et:o11Ul'iendation of the man.:-.get: of utilities finan<.:ial and
adminjstzative services and approval of the city mana
ger, the controller may cancel an account receivable,
provided that bills which are or may become a lien 0n
property oc bills that represent legal claims by the
city shall require the additional approval of the city
attorney befo~e they may be cancelled.
(b) The cotlt:r:oller m3.y upon approval of th~ city
man~1e1.: refund ovi:7!rpayments or: er:r:oneouf: payme11t~.
Account guarantee deposits collected from utilities
customers may be refunded by the controller with the ap
proval of the manager of utilities financial and admin
istrative $ervices.
SECTION 26. Section 2.28.140 of the Palo Alto Municipal Code is
hereby amended to read as follows:
2.28.1.1!0
ace:ordance with
Depositor.ies and investments~ (a)
the Government Coder the director
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of
I • •
buoget and resource management shall designate banks for
the deposit and, upon proper warrant from the control
let, the disbursement of city moneys.
(b) After taking into account th~~ amounts neces
sary to meet the current and pending cash requirements
of the city, the director of budget and resource manage
ment may axran9e for t•~rm deposits, or investment in
securities authorized by 1aw, of the treasury balance.
Unle:~s olhPrwise provided by la.w or di~ected by the
c;:)unci lJ the yield ther:::'trom shall be c·I:edited to the
qeneral fund.
(c) ALl securitie: shall be placed in and main
tained under safekeeping agreement with a state or
national bank design~tE!d by the director of budg1::!L ~'ind
resourc8 management. Nc officer or employee of t~e city
:shal.i take delivey o~~ othe.t:wise have access thereto
other than by specific authorization of the council ap
proved by the city manager, director of budget and
-ces<)utce man.3qem~)nt and controller.
SEC'I'ION 27. The Council finds that th.is
the Califo-rnia" ~-~nvironmental Quality A.ct and~
mental impact assessment is necessary.
is not a project under
therefore, no environ-
SECTION 28. This ordinance shall become effective upon the com
mencement of the thirty-first day after the day of its passage.
1NTROOUCED~ February 14, 1983
PASSED~ february 28, 1983
AYES: Bechtel) Cobb, Eyerly, Fazzino, Fletcher, Klein~ Levy, Renzel,
Witherspoon
NOES: None
ABSTENTIONS: None
ABSENT: None
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APPROVED: ~ ?_~) ~~~ d Mayor '-__ ;