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Home My WebLink About2018-12-17 City Council Action Minutes (2)CITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 4 Special Meeting December 17, 2018 The City Council of the City of Palo Alto met on this date in the Council Chambers at 4:42 P.M. Present: DuBois arrived at 5:15 P.M., Filseth, Fine, Holman, Kniss; Kou arrived at 5:00 P.M., Scharff, Tanaka, Wolbach Absent: Special Orders of the Day 1. Proclamation Expressing Appreciation and Honoring City Manager James R. Keene on his Retirement. Minutes Approval 2. Approval of Action Minutes for the December 3 and December 10, 2018 Council Meetings. MOTION: Council Member Scharff moved, seconded by Vice Mayor Filseth to approve the Action Minutes for the December 3 and December 10, 2018 Council Meetings. MOTION PASSED: 9-0 Consent Calendar Council Member Holman registered a no vote on Agenda Item Number 18 MOTION: Council Member Holman moved, seconded by Council Member Kou, third by Council Member DuBois to pull Agenda Item Number 3 “Adoption of the Urban Forest Master Plan Second Edition” to a date uncertain and Agenda Item Number 19 “…Approve the $4 Million in General Fund Savings…” to the next City Council Meeting. Council Member Tanaka registered a no vote on Agenda Item Numbers 17 and 18 ACTION MINUTES Page 2 of 4 City Council Meeting Action Minutes: 12/17/18 Council Member Kou registered a no vote on Agenda Item Numbers 13, 15 18, 20 Council Member DuBois registered a no vote on Agenda Item Number 15. MOTION: Council Member Scharff moved, seconded by Council Member Fine to approve Agenda Item Numbers 4-18 as amended by Staff, and 20. 3. Adoption of the Urban Forest Master Plan Second Edition. 4. Approval of Amendment Number 4 to Contract Number S16159017 With SZS Consulting Group in the Amount of $85,880 for the Americans With Disability Act (ADA) Transition Plan Update Project (Capital Improvement Project PF-93009). 5. Approval of Amendment Number 1 to Contract Number C18168154 With SWA Services to Provide Janitorial Services in the Police Department for the Amount of $377,150 over the Contract's Five-year Term, Including $335,025 for Basic Services and $42,125 for Additional Services, for a Total Five-year Contract to Provide Citywide Janitorial Services Not-to-Exceed Amount of $11,029,765. 6. Resolution 9807 Entitled “Resolution of the Council of the City of Palo Alto Declaring the Results of the Consolidated Municipal Election Held on November 6, 2018.” 7. QUASI-JUDICIAL: 2515-2585 El Camino Real [18PLN-00187]: Request Approval of a Final Map for a 0.96 Acre Site at 2515 and 2585 El Camino Real [18PLN-00187] for Condominium Purposes for 13 Residential Units and up to 13 Retail Commercial Units With Access and Utility Easements. Environmental Assessment: Previously Adopted Initial Study/Mitigated Negative Declaration Prepared for the Associated Development Application (15PLN-00170), Zoning District: CN and CC(2). 8. Resolution 9808 Entitled “Resolution of the Council of the City of Palo Alto Approving Revisions to the City of Palo Alto Energy Risk Management Policy.” 9. Approval of an Amendment to Contract Number C14151181 With SAP America to Extend the Term for Two-years for Maintenance and Support of the ERP System in the Not-to-Exceed Amount of $495,168. ACTION MINUTES Page 3 of 4 City Council Meeting Action Minutes: 12/17/18 10. Approval of Amendment Number 3 to Contract Number C17156080 With Lexington Planning to Extend the Term for One-year for $32,000 to Provide Long-range Planning Support. 11. Approval of Amendment Number 1 to Contract Number C18170335 With Concordia, LLC for Professional Services for Cubberley Community Center Master Plan and Visioning to Increase the Not-to-Exceed Amount by $43,720 and to Include Greendell School and 525 San Antonio Road Sites to the Scope of Services; and Authorize the City Manager to Execute Amendment Number 1 to the Mutual Cooperation and Cost Share Agreement Between the City of Palo Alto and the Palo Alto Unified School District Related to Cubberley Community Center Master Plan Consultants to add the Additional Scope and Costs to the Agreement for up to $21,860; and Approve a Budget Amendment in the Cubberley Property Infrastructure Fund. 12. Resolution 9809 Entitled “Resolution of the Council of the City of Palo Alto Amending and Restating the Administrative Penalty Schedule for Violations of Chapter 4.42 (Taxicabs and Other For-Hire Vehicles) of the Palo Alto Municipal Code.” 13. Authorization for the City Manager to Extend the Existing Pilot Program to Allow the use of Autonomous Robots, Also Known as Personal Delivery Devices (PDDs). 14. Approval of Amendment Number 2 to Contract Number S16163031 With Triple HS Inc., dba H.T. Harvey & Associates, to Increase the Contract by $31,150 to Extend the Term Through December 31, 2021 and add Additional Services, for a Total Not-to-Exceed Amount of $54,029 for the San Francisquito Creek Pump Station Riparian Mitigation Monitoring. 15. Authorization for the City Manager to Enter Into a Comprehensive Agreement With the Peninsula Joint Powers Board on the Caltrain Peninsula Corridor Electrification Project. 16. Policy and Services Committee Recommends the City Council Accept the Auditor’s Office Quarterly Report as of September 30, 2018. 17. Finance Committee Recommends Council Approve an Audio Visual Project for Legislative Meeting Management and Improved Community Engagement. 18. Ordinance 5456 Entitled “Ordinance of the Council of the City of Palo Alto Amending Palo Alto Municipal Code (PAMC) Title 16, Chapters ACTION MINUTES Page 4 of 4 City Council Meeting Action Minutes: 12/17/18 16.58 (Development Impact Fees), 16.59 (Citywide Transportation Impact Fees), and 16.60 (Charleston Arastradero Corridor Pedestrian and Bicyclist Safety Impact Fee) to add Development Impact Fee Exemptions for Junior Accessory Dwelling Units and Certain Accessory Dwelling Units Established by Garage Conversion (FIRST READING: December 3, 2018 PASSED: 6-3 Holman, Kou, Tanaka No).” 19. Finance Committee Recommends the City Council Approve the $4 Million in General Fund Savings and Approve Corresponding Budget Amendments in Various Funds and the Table of Organization. 20. Approval of the Appointment of Council Member Fine as the Alternate to the Santa Clara Valley Transportation Authority (VTA) Group 2 Cities Working Group. MOTION PASSED FOR AGENDA ITEM NUMBERS 4-12, 14, 16: 9-0 MOTION PASSED FOR AGENDA ITEM NUMBER 13: 8-1 Kou no MOTION PASSED FOR AGENDA ITEM NUMBER 15: 7-2 DuBois, Kou no MOTION PASSED FOR AGENDA ITEM NUMBER 17: 8-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 18: 6-3 Holman, Kou, Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 20: 8-1 Kou no Adjournment: The meeting was adjourned at 6:31 P.M.