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HomeMy WebLinkAbout2018-03-05 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 12 Regular Meeting March 5, 2018 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:03 P.M. Present: DuBois arrived at 6:04 P.M., Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS. THIS ITEM HAS BEEN REMOVED AND WILL BE HEARD AT A LATER DATE. 2. CONFERENCE WITH CITY ATTORNEY--POTENTIAL LITIGATION Department of Industrial Relations Civil Wage and Penalty Assessment Case No. 40-57419 Subject: Contract With MDR Utility Locating Specialist Inc. Authority: Significant Exposure to Litigation Under Government Code Section 54956.9(d)(2) (One Potential Case, as Defendant). MOTION: Council Member Holman moved, seconded by Council Member Filseth to go into Closed Session. MOTION PASSED: 8-0 DuBois absent Council went into Closed Session at 6:04 P.M. Council returned from Closed Session at 6:34 P.M. Mayor Kniss announced no reportable action. Special Orders of the Day 3. Introduction of Distinguished Guests From Yangpu District of Shanghai, China. ACTION MINUTES Page 2 of 12 City Council Meeting Action Minutes: 3/5/18 Study Session 4. 2017 Annual Housing Element Report for the Period of January 1, 2017 to December 31, 2017. Agenda Changes, Additions and Deletions As requested in the At Place Staff Memorandum, Agenda Item Number 10- Approval of a Contract With the Empowerment Institute… is continued to April 2, 2018. Minutes Approval 5. Approval of Action Minutes for the February 12, 2018 Council Meeting. MOTION: Vice Mayor Filseth moved, seconded by Council Member Scharff to approve the Action Minutes for the February 12, 2018 Council Meeting MOTION PASSED: 9-0 Consent Calendar MOTION: Council Member Fine moved, seconded by Council Member Scharff, third by Vice Mayor Filseth to pull Agenda Item Number 9- Adoption of a Resolution and Approval of Guidelines for a One-year Pilot Program to Enable Bicycle and Electric Scooter Sharing… to be heard as Agenda Item Number 14A. MOTION: Vice Mayor Filseth moved, seconded by Council Member Scharff to approve Agenda Item Numbers 6-8, 11-14. 6. Adoption of an Ordinance of the Council of the City of Palo Alto Amending Chapter 2.22 (Human Relations Commission) and Chapter 2.25 (Parks and Recreation Commission) of the Palo Alto Municipal Code to use Gender-neutral Language and add Gender Identity to the Human Relations Commission’s Jurisdiction, and to Reflect the Community Services Department’s Current Divisions. 7. Resolution 9741 Entitled, “Resolution of the Council of the City of Palo Alto Amending the Evergreen Park - Mayfield Residential Preferential Parking (RPP) Program Extending the Program Area to the East Side of El Camino Real, Increasing the Number of Employee Parking Permits, and Making Clarifying Modifications to the Resolution.” 8. Resolution 9742 Entitled, “Resolution of the Council of the City of Palo Alto Amending the Southgate Residential Preferential Parking (RPP) ACTION MINUTES Page 3 of 12 City Council Meeting Action Minutes: 3/5/18 Program to Extend the Program Area to the West Side of El Camino Real, Increase the Number of Employee Parking Permits, Make Clarifying Modifications to the Resolution, and Restate the Program Provisions.” 9. Adoption of a Resolution and Approval of Guidelines for a One-year Pilot Program to Enable Bicycle and Electric Scooter Sharing Systems to Operate Within Palo Alto, Subject to City Criteria Regarding Parking, Quality of Devices, and Other Factors at no Cost to the City. 10. Approval of a Contract With the Empowerment Institute for $100,000 for Community Engagement Block Program. 11. Appointment of the 2018 Emergency Standby Council. 12. Approval of an Amendment to the Palo Alto Parks and Open Space Regulation R1-32 to Update the City's Dog Park Rules. 13. Policy and Services Committee Recommendation to Accept the City Auditor's Office Proposed Fiscal Year 2018 Audit Work Plan. 14. Approval of Amendment Number 4 to Contract Number C14152025 With SP Plus for Valet Parking Services, Extending the Term of the Contract to December 31, 2018 With no Additional Cost to the City. MOTION PASSED: 9-0 Action Items 14A. (Former Agenda Item Number 9) Resolution 9743 Entitled, “Resolution of the Council of the City of Palo Alto and Approval of Guidelines for a One-year Pilot Program to Enable Bicycle and Electric Scooter Sharing Systems to Operate Within Palo Alto, Subject to City Criteria Regarding Parking, Quality of Devices, and Other Factors at no Cost to the City.” MOTION: Council Member Fine moved, seconded by Council Member Scharff to adopt a Resolution authorizing the City Manager to create guidelines for a one-year pilot program regulating private bicycle sharing systems in the City of Palo Alto, including: A. The pilot program would allow bicycle and electric scooter sharing vendors to operate programs, subject to specific City guidelines; B. Will expire on March 31, 2019, or upon adoption of permanent regulations by the City Council; ACTION MINUTES Page 4 of 12 City Council Meeting Action Minutes: 3/5/18 C. Remove the 700 human powered bicycle cap; D. Authorize the City Manager to regulate the number of permits in order to resolve nuisance or encroachment issues; and E. Violation of proposed City guidelines could result in revocation of a permit. INCORPORATED INTO THE MOTION WITH THE CONSENT OF MAKER AND SECONDER to add to the Motion, “eliminate language requiring no more than 50 percent of bicycles be in the Downtown and California Avenue areas.” (New Part F) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “this Motion would be subject to the City Manager returning to Council if Staff raises concerns with this direction.” (New Part G) AMENDMENT: Council Member Tanaka moved, seconded by Council Member Fine to add to the Motion, “remove API requiring vendor data sharing.” AMENDMENT FAILED: 2-7 Fine, Tanaka yes INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part C, “remove the” with “provide the City Manager with flexibility regarding the.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part F, “eliminate” with “provide the City Manager with flexibility regarding the.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “which would expire March 31, 2019” after “pilot program.” MOTION AS AMENDED RESTATED: Council Member Fine moved, seconded by Council Member Scharff to adopt a Resolution authorizing the City Manager to create guidelines for a one-year pilot program which would expire March 31, 2019 regulating private bicycle sharing systems in the City of Palo Alto, including: A. The pilot program would allow bicycle and electric scooter sharing vendors to operate programs, subject to specific City guidelines; ACTION MINUTES Page 5 of 12 City Council Meeting Action Minutes: 3/5/18 B. Will expire on March 31, 2019, or upon adoption of permanent regulations by the City Council; C. Provide the City Manager with flexibility regarding the 700 human powered bicycle cap; D. Authorize the City Manager to regulate the number of permits in order to resolve nuisance or encroachment issues; E. Violation of proposed City guidelines could result in revocation of a permit; F. Provide the City Manager with flexibility regarding the language requiring no more than 50 percent of bicycles be in the Downtown and California Avenue areas; and G. This Motion would be subject to the City Manager returning to Council if Staff raises concerns with this direction. MOTION AS AMENDED PASSED: 7-2 Holman, Kou no 15. Adoption of Preliminary Goals and Objectives, Schedule, and Boundaries for the North Ventura Coordinated Area Plan Project; Authorization for the City Manager to Negotiate and Execute a Related Grant Agreement With Caltrans; Direction to Staff Regarding Recruitment of Community Working Group Members; and Approval of a Budget Amendment in the General Fund Reflecting $638,000 in Grant Funding, $250,000 in Matching/Supplemental Private Funding, and Equivalent Expenditures (Continued From February 12, 2018). MOTION: Council Member Scharff moved, seconded by Council Member DuBois to: A. Approve the preliminary Project Goals, Objectives, schedule milestones, and Plan boundaries for the North Ventura Coordinated Area Plan, recognizing that these may be modified during the planning process; B. Amend the Fiscal Year 2018 Budget Appropriation Ordinance for the General Fund budget by: i. Increasing the Planning and Community Environment revenue estimate by $888,000 ($638,000 in grant revenues and an additional $250,000 in matching/supplemental funding from the Sobrato Organization for the project, as well as equivalent ACTION MINUTES Page 6 of 12 City Council Meeting Action Minutes: 3/5/18 expenditures for Staff and consultant services); ii. Increasing the Planning and Community Environment appropriation by $888,000; C. Authorize the City Manager to negotiate and execute a grant agreement with the California Department of Transportation (Caltrans) in the amount of $638,000 for the preparation of a coordinated area plan; and D. Direct Staff regarding recruitment and formation of a Working Group to assist with the North Ventura Coordinated Area Plan. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “add to Goal 1 - Housing and Land Use, ‘and possibly start up space.’” (New Part A.i.) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “add to Goal 6 - Urban Design, Design Guidelines and Neighborhood Fabric, ‘include transition zones to surrounding neighborhoods.’” (New Part A.ii.) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part D, “including the following: i. Stakeholders: a. (3) Residents: live within the planning area boundaries or the greater North Ventura neighborhood; b. (2) Residents: live within the greater Ventura neighborhood; c. (2) Residents: live within Mayfield; d. (2) Business owners; e. (2) Property Owner; f. (2) Residents: live within Barron Park; g. (1) Planning and Transportation Commissioner; ACTION MINUTES Page 7 of 12 City Council Meeting Action Minutes: 3/5/18 h. (1) Architectural Review Board Member; i. (1) Parks and Recreation Commissioner; and ii. Non-voting Advisory Group to be invited to meetings as needed. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part D.i.e, “(2) Property” with “(1) Property.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part D.i.f, “(2) Residents” with “(1) Resident.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part D.ii., “including but not limited to: a. Youth representative; b. Palo Alto Unified School District; c. Stanford representative; d. Palo Alto Transportation Management Association representative; e. Arts professional; and f. Land economics expert.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “add Goal 7, ‘Sustainability and the Environment.’” (New Part A.iii.) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “consider extending the boundary to El Camino Real between Lambert Avenue and Page Mill Road and direct Staff to consult with the funding agencies regarding this boundary change.” (New Part A.iv.) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part A.iv., “if the funding agencies do not support this revised boundary implement the Staff ACTION MINUTES Page 8 of 12 City Council Meeting Action Minutes: 3/5/18 recommended boundary.” AMENDMENT: Council Member Tanaka moved, seconded by Council Member Holman to replace in the Motion Part A.iv., “implement the Staff recommended boundary” with “reduce the boundary to both sides of Ash Street.” AMENDMENT PASSED: 6-3 Filseth, Fine, Scharff no INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part D.ii., “Palo Alto Housing representative.” (New Part D.ii.g.) AMENDMENT: Council Member Holman moved, seconded by Council Member XX to remove from the Motion Part D.ii., “as needed.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part A, “add to Goal 5, ‘and Small Businesses.’” (New Part A.v.) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part D.ii., “Canopy representative.” (New Part D.ii.h.) AMENDMENT: Council Member Kou moved, seconded by Council Member Scharff to move the Architectural Review Board Member and the Planning and Transportation Commissioner to the Non-voting Advisory Group and add (2) City residents with expertise in urban design, housing development, environmental planning, transportation, or land economics. AMENDMENT WITHDRAWN BY THE MAKER MOTION AS AMENDED RESTATED: Council Member Scharff moved, seconded by Council Member DuBois to: A. Approve the preliminary Project Goals, Objectives, schedule milestones, and Plan boundaries for the North Ventura Coordinated Area Plan, recognizing that these may be modified during the planning process including the following modification from the Staff Recommendations: i. Add to Goal 1 - Housing and Land Use, “and possibly start up space;” ACTION MINUTES Page 9 of 12 City Council Meeting Action Minutes: 3/5/18 ii. Add to Goal 6 - Urban Design, Design Guidelines and Neighborhood Fabric, “include transition zones to surrounding neighborhoods;” iii. Add Goal 7, “Sustainability and the Environment;” iv. Consider extending the boundary to El Camino Real between Lambert Avenue and Page Mill Road and direct Staff to consult with the funding agencies regarding this boundary change if the funding agencies do not support this revised boundary reduce the boundary to both sides of Ash Street; v. Add to Goal 5, “and Small Businesses;” B. Amend the Fiscal Year 2018 Budget Appropriation Ordinance for the General Fund budget by: i. Increasing the Planning and Community Environment revenue estimate by $888,000 ($638,000 in grant revenues and an additional $250,000 in matching/supplemental funding from the Sobrato Organization for the project, as well as equivalent expenditures for Staff and consultant services); ii. Increasing the Planning and Community Environment appropriation by $888,000; C. Authorize the City Manager to negotiate and execute a grant agreement with the California Department of Transportation (Caltrans) in the amount of $638,000 for the preparation of a coordinated area plan; and D. Direct Staff regarding recruitment and formation of a Working Group to assist with the North Ventura Coordinated Area Plan including the following: i. Stakeholders: a. (3) Residents: live within the planning area boundaries or the greater North Ventura neighborhood; b. (2) Residents: live within the greater Ventura neighborhood; ACTION MINUTES Page 10 of 12 City Council Meeting Action Minutes: 3/5/18 c. (2) Residents: live within Mayfield; d. (2) Business owners; e. (1) Property Owner; f. (1) Resident: live within Barron Park; g. (1) Planning and Transportation Commissioner; h. (1) Architectural Review Board Member; i. (1) Parks and Recreation Commissioner; ii. Non-voting Advisory Group to be invited to meetings as needed including but not limited to: a. Youth representative; b. Palo Alto Unified School District representative; c. Stanford representative; d. Palo Alto Transportation Management Association representative; e. Arts professional; f. Land economics expert; g. Palo Alto Housing representative; and h. Canopy representative. MOTION AS AMENDED PASSED: 9-0 16. PUBLIC HEARING: Annual Code Update via Adoption of two Ordinances: the First Amending Palo Alto Municipal Code (PAMC) Chapter 2.20 (Planning and Transportation Commission) of Title 2; Chapter 10.64 (Bicycles, Roller Skates and Coasters) of Title 10; and Chapters 18.04 (Definitions), 18.10 (Low-Density Residential [RE, R-2 and RMD]), 18.12 (R-1 Single-Family Residential District), 18.15 (Residential Density Bonus), 18.16 (Neighborhood, Community, and Service Commercial [CN, CC and CS] Districts), 18.28 (Special Purpose [PF, OS and AC] Districts), 18.30(G) (Combining Districts), ACTION MINUTES Page 11 of 12 City Council Meeting Action Minutes: 3/5/18 18.40 (General Standards and Exceptions), 18.42 (Standards for Special Uses), 18.52 (Parking and Loading Requirements), 18.54 (Parking Facility Design Standards), 18.76 (Permits and Approvals), 18.77 (Processing of Permits and Approvals), and 18.80 (Amendments to Zoning Map And Zoning Regulations) of Title 18; and Chapters 21.12 (Tentative Maps and Preliminary Parcel Maps) and 21.32 (Conditional Exceptions) of Title 21; and the Second Amending PAMC Chapter 10.04 (Definitions) and Chapter 10.64 (Bicycles, Roller Skates and Coasters) of Title 10 (Vehicles and Traffic) to Prohibit use of Bicycles and Similar Vehicles on Certain Sidewalks and Under- crossings and Establish Speed Limits on Shared-use Paths. First Ordinance was Recommended for Approval by the Planning and Transportation Commission. Exempt Under CEQA Guidelines Section 15061(b)(3). Public Hearing opened at 10:49 P.M. Public Hearing closed at 11:17 P.M. This Agenda Item continued to a date uncertain. State/Federal Legislation Update/Action Mayor Kniss announced that she and several other Council Members will be attending the National League of Cities Conference in Washington, D.C. beginning next weekend. While in Washington, they will meet with the Federal Aviation Administration (FAA), attend two sessions regarding airplane noise, and will meet with various other elected officials. She shared City Manager James Keene will also attend the Conference. James Keene, City Manager shared that the trip will also include meetings with the Army Corps of Engineers pertaining to the San Francisquito Creek Project and other meetings. Council Member Questions, Comments and Announcements Mayor Kniss shared the success and high attendance at the Chinese New Year Fair on Sunday. The Mitchell Park Library and Community Center was at capacity. James Keene, City Manager reported 4,000 people in attendance at the Fair. Mayor Kniss reported that she and Vice Mayor Filseth joined the delegation from Yangpu District, Shanghai, China in signing a Sister City agreement this ACTION MINUTES Page 12 of 12 City Council Meeting Action Minutes: 3/5/18 morning. Vice Mayor Filseth and Council Member Kou attended an event Sunday evening with the Delegation. Council Member Wolbach reported his attendance at the Fair and shared his enthusiastic support of the event and that the organizers are considering a larger venue for the Fair next year. Council Member DuBois requested the City Manager assist in locating a larger venue as this year’s Fair was overcrowded. Council Member Kou shared that Stanford Shopping Center contacted the organizers to offer the Shopping Center as an event location for the Fair in the future. Council Member Tanaka shared his attendance at the Fair and that the event received corporate sponsorship, with proceeds from food sales contributed to the Palo Alto Unified School District. Adjournment: The meeting was adjourned at 11:27 P.M.