HomeMy WebLinkAbout2025-06-17 City Council Action MinutesCITY COUNCIL
ACTION MINUTES
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Special Meeting
June 17, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 5:30 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Veenker
Present Remotely:
Absent: Stone
Special Orders of the Day
1.Proclamation Honoring Juneteenth
NO ACTION
Closed Session
AA1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees Pursuant to Merit
System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nick Raisch, Tori
Post, Molly Stump, Lauren Lai, Paul Harper, and Jennifer Fine)
Employee Organization: Service Employees International Union, (SEIU) Local 521 Hourly
Unit, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo
Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association
(PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’
Association (FCA);
Authority: Government Code Section 54957.6 (a)
MOTION: Councilmember Reckdahl moved, seconded by Vice Mayor Veenker to go into Closed
Session.
MOTION PASSED: 6-0-1, Stone absent
Council went into Closed Session at 5:47 P.M.
Council returned from Closed Session at 6:57 P.M.
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ACTION MINUTES
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Sp. City Council Meeting
Action Minutes: 06/17/2025
Mayor Lauing announced no reportable action.
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments and Announcements
Consent Calendar
MOTION: Councilmember Lythcott-Haims moved, seconded by Mayor Lauing to approve
Agenda Item Numbers 2-16 and to pull of consent Agenda Item Number AA2.
MOTION PASSED: 6-0-1, Stone absent
2.Approval of the Office of the City Auditor Annual Risk Assessment and FY 2026 Audit
Plan and Corresponding Task Orders
3.Climate Action and Sustainability Committee Recommendation to Council to Direct Staff
to Develop an Affordable Multi-Family Housing Electrification Grant Program and to
Approve a Budget Amendment in the Gas Utility Funds; CEQA Status: Under CEQA
Guidelines section 15183, projects consistent with an existing general or comprehensive
plan do not require additional CEQA review
4.Adopt a Resolution Declaring Surface Parking Lot T (APN: 120-15-100) Exempt Surplus
Land and Approve an Exclusive Negotiation Agreement with Alta Housing for
Development of 100% Affordable Housing on City-Owned Property Located at the
Corner of Kipling Street and Lytton Avenue in Downtown Palo Alto; CEQA Status – Not a
Project.
5.Approval of the 2025 update to the Sewer System Management Plan (SSMP) and
Authorization for Staff to Make Future Administrative or Minor Updates to the SSMP as
Needed; CEQA Status – Exempt under CEQA Guidelines sections 15301, 15302, 15308.
6.Approval for the City Manager or their Designee to Execute Contract No. C25194016
with SCA of CA, LLC, Utilizing Sourcewell Cooperative Contract No. 062421-SWP, to
Procure Services for the Sweeping of Residential and Commercial Streets for a Period of
Five Years for a Total Not-to-Exceed Amount of $9,883,850; CEQA Status – Not a Project
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7.Approval of General Services Contract No. C25193659 With Community Tree Service LLC
for Utility Line Clearance Services in an Amount Not-to-Exceed $16,500,000 for a Period
of Five Years; CEQA Status – Exempt Under Section 15301(h)
8.Approval of and Authorization for the City Manager or Designee to Negotiate and
Execute a Purchase and Sale Agreement with C H LLC to Acquire the Industrial Property
Located at 2575 East Bayshore Road (Assessor’s Parcel Number 008-03-015) for $8.5
million, with Leaseback to Insulation Sources, Inc. (dba Ico Rally) for $12,600/Month;
CEQA Status – Exempt Under CEQA Guidelines Section 15301
9.Approval of Professional Services Contract Number C26193797 with Chandler Asset
Management, Inc. in an Amount Not to Exceed $750,000 for Investment Management
Services for a Period of Three Years; CEQA Status - Not A Project
10.Approval of Professional Services Contract Number C25193814 with Alta Housing BMR
Services LLC in an Amount Not to Exceed $450,600 for Administration and Consulting
Services for the City's Below Market Rate Housing Program for a Period of Two Years
and Approve a FY 2026 Budget Amendment in the Residential Housing In-Lieu Fund.
CEQA Status: Exempt under CEQA Guidelines 15262.
11.Authorize the City Manager to Negotiate and Execute 14 Professional Services Contracts
for GIS On-Call Services, supplemental staffing, and programming services: C26193271A
with Lynx Technologies Inc, C26193271B with Seven Tablets Inc, C26193271C with
iSpatial Techno Solutions Inc, C26193271D with Geodesy, C26193271E with UDC,
C26193271F with NV5 Geospatial Inc, C26193271G with SSP Innovations, C26193271H
with Timmons Group, C26193271I with Infojini Inc, C26193271J with Sybyte
Technologies Inc, C26193271K with 360S2G, C26193271L with Enterprise Maps,
C26193271M with Farallon Geographics, C26193271N with Arini Geographics in an
Amount Not-to-Exceed $2,000,000 for a Term of One Year; CEQA Status – Not a Project.
12.Authorize the City Manager to Negotiate and Execute Professional Services Contracts for
SAP Enterprise Resource System On-call Programming Services: Contract C26193272A
with 360S2G, C26193272B with Sage Group Technologies Inc, C26193272C with Avertra
Corp, C26193272D with Amick Brown LLC, C26193272E with 2iSolutions Inc,
C26193272F with the Peloton Group, C26193272G with Phoenix Business Inc,
C26193272H with EPI-USE America in an Amount Not-to-Exceed $2,000,000 for a Term
of One Year; CEQA status – Not a project.
13.Authorize the City Manager to Negotiate and Execute Eight Professional Services
Contracts for On-Call IT Project Support and supplemental staffing: Contract
C26193247A with INSPYR Solutions, C26193247B with AgreeYa Solutions, C26193247C
with TechLink Systems, C26193247D with Compunnel Software Group, C26193247E
with Progile Tech Inc, C26193247F with Omm IT Solutions, C26193247G with Infojini Inc,
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and C26193247H with California Creative Solutions Inc in an Amount Not to Exceed
$1,500,000 for a Term of One Year; CEQA Status – Not a Project
14.Approval of Professional Services Contract No. C26193874 with Palo Alto Community
Child Care in an Amount Not-to-Exceed $3,228,146 to Provide Management of the City’s
Childcare Subsidy Program for a Term of Five Years. CEQA Status – Not A Project
15.Approval of Seven (7) On-Call Consulting Contracts to Provide Planning Application
Processing and Supplemental Staffing for the Planning and Development Services
Department over a Five-Year Term, as needed: 1) Arnold Mammarella, Architecture +
Consulting, 2) CTC Media Group INC., 3) Good City Company 4) Metropolitan Planning
Group, 5) Michael Baker International Inc., 6) Stantec Consulting Services, Inc., 7) Urban
Planning Partners Inc. in the Amount not to exceed $2,000,000 ; CEQA Status: Not a
Project.
16.Amend the Fiscal Year (FY) 2026 Budget Appropriation for the Community Development
Block Grant (CDBG) Fund to Reflect Final Entitlement Grant Allocation. CEQA Status:
Exempt under CEQA Guidelines Section 15378(b)(4).
AA2. Approval of Amendment No. 3 to Contract Number C23184827 with Nomad Transit, LLC
(Via) in the Amount of $1,100,000 for a total not to exceed $4,901,550 over a Four-Year
Term to Continue the City of Palo Alto On-Demand Transit Service through June 30,
2026; CEQA status - not a project. (Originally Published on the June 16, 2025 City Council
Meeting Agenda Item Number #18 - Deferred to June 17, 2025 City Council Meeting)
Agenda Item AA2 Removed from Consent Calendar to be heard on Action at the June
17, 2025 City Council Meeting
Action Items
AA2. Approval of Amendment No. 3 to Contract Number C23184827 with Nomad Transit, LLC
(Via) in the Amount of $1,100,000 for a total not to exceed $4,901,550 over a Four-Year
Term to Continue the City of Palo Alto On-Demand Transit Service through June 30,
2026; CEQA status - not a project. (Originally Published on the June 16, 2025 City Council
Meeting Agenda Item Number #18 - Deferred to June 17, 2025 City Council Meeting)
City Manager Ed Shikada and Vice Mayor Veenker recused from Stanford related portions of
the item.
MOTION: Councilmember Burt moved, seconded by Councilmember Lythcott-Haims to:
1.Approve 12-month contract amendment for Palo Alto Link service with Nomad Transit;
2.Direct staff to consider and present termination implications and alternative service
options by end of 2025;
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3.Consider opportunities created if requested grants are awarded;
4.Direct staff to negotiate with the provider to assure that the City has, to the extent
possible, the prerogative to adjust the program, either in its service or length, over the
next year.
MOTION PASSED: 5-0-1-1, Veenker recused, Stone absent
17.Approve a Resolution to Allow Dining and Retail Encroachments on Car Free California
Avenue under PAMC Ch. 12.11; Direct Staff to Approve the Car Free California Avenue
Outdoor Activation Program Regulations Including Reference to the Program fees in the
FY 2026 Municipal Fee Schedule; Adopt a Resolution Allowing Open Containers in
Conjunction with Third Thursday Performances in 2025; Direct Staff to Review
Differences Between the Open Container Resolution and an Entertainment Zone as
Recommended by the Retail Committee. CEQA Status – categorically exempt.
MOTION: Councilmember Burt moved, seconded by Councilmember Lythcott-Haims to:
1.Adopt a Resolution allowing dining and retail encroachments on Car Free California
Avenue under existing PAMC Ch. 12.11 (Parklets) Attachment B;
2.Adopt a Resolution to allow open containers in conjunction with the Third Thursday
music performances in 2025 (Attachment C);
3.Refer to staff a review expanding the open container resolution to an entertainment
zone beyond Third Thursday;
Fees:
4.Set program fees (application fee, renewal fee, license fee for use of the public right-of-
way, and deposit) in alignment with the existing Ongoing Parklet Program as
recommended in the FY 2026 Municipal Fee Schedule (scheduled for Council adoption
on June 16);
Parklets:
5.Direct staff to pursue standards for parklet structures; and
a.Utilize the Architecture Review Board (ARB) for design recommendations and
prospective processes for standard versus custom designs.
b.Pursue edge materials in addition to planters – intended to go to ARB.
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c.Look at a street design that would allow for outdoor seating amounts and square
footage close to or at the current amount that exists on California Avenue.
Biking:
6.Reaffirm the interest in supporting Cambridge Avenue as a route for through biking
a.Move forward with signage and other calming measures to reduce bike speeds
of California Avenue.
MOTION PASSED: 6-0-1, Stone absent
Adjournment: The meeting was adjourned at 9:45 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the
City’s website.
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