HomeMy WebLinkAbout2025-06-09 City Council Action MinutesCITY COUNCIL
ACTION MINUTES
Page 1 of 5
Regular Meeting
June 9, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 5:30 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker
Present Remotely:
Absent:
Special Orders of the Day
1.Proclamation Honoring James Moss for his Years of Service to the City of Palo Alto
NO ACTION
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments and Announcements
Study Session
2.Cubberley Project: Discuss First Round Polling Results and Feedback from Community and
Stakeholder Engagement Activities and Review an Update on the Workplan for the
Cubberley Master Plan and Consideration of November 2026 Ballot Measure; CEQA
Status – the Master Plan will undergo CEQA review
NO ACTION
Docusign Envelope ID: 16DEFDDB-B814-45C8-8C29-F97CB3B4FF13
Page 2 of 5
City Council Meeting
Action Minutes: 06/09/2025
ACTION MINUTES
Consent Calendar
Councilmember Burt requested to pull Agenda Item Number 7.
Councilmember Burt registered a no vote on Agenda Item Number 7.
MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to
approve Agenda Item Numbers 3-15.
MOTION PASSED ITEMS 3-6, 8-15: 7-0
MOTION PASSED ITEM 7: 6-1, Burt no
3.Approval of Minutes from May 27, 2025 Meeting
4.2025 Annual Water Supply and Demand CEQA Status Assessment -- Exempt under Water
Code Section 10652.
5.Approval of Proposed 10 Year Energy Efficiency Goals for 2026-2035 as Recommended by
the Utilities Advisory Commission; CEQA Status – Not a Project.
6.Approval of a Professional Services Contract No. C26193873 with Avenidas, Inc. in an
Amount Not-to-Exceed $3,186,528 for Provision of Comprehensive Services to Older
Adults for a Term of Five Years; CEQA Status – Not a Project
7.Approval of a Professional Services Contract Number C25192686 with Statewide Traffic
Safety and Signs, Inc. in an Amount Not-to-Exceed of $2,125,000 for On-Call Traffic
Control Services for Utilities a Period of Five (5) Years; CEQA Status – Not a Project
8.Approve Three Professional Service Contracts: (1) Contract Number C25191790A with
Ampirical Services, Inc.; (2) Contract Number C25191790B with Burns & McDonnell
Western Enterprises, Inc.; and (3) Contract Number C25191790D with Transformer
Consulting Services, Inc. in an Aggregated Amount Not-to-Exceed $15,000,000 Over a
Three-Year Period for Utilities Electric Engineering Consulting Services and delegate
authority to the City Manager to execute each vendor’s contract for two additional one-
year extensions and increase the aggregated not to exceed amount to $25,000,000 ; CEQA
Status: Not a Project
9.Approval of Construction Contract No. C25193640 with FieldTurf USA, Inc. in the Amount
of $3,064,185 for Stanford Palo Alto Community Playing Fields Turf Replacement Project
PG-26000, and Authorization of Contract Contingency in an Amount Not-to-Exceed
$306,419; and Amend the FY 2025 Budget in the Capital Improvement Fund and the Parks
Dedication Fund; CEQA status – categorically exempt under CEQA Guidelines sections
15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).
Docusign Envelope ID: 16DEFDDB-B814-45C8-8C29-F97CB3B4FF13
ACTION MINUTES
Page 3 of 5
City Council Meeting
Action Minutes: 06/09/2025
10.Approval of Construction Contract No. C25194274 with O’Grady Paving, Inc. in the
Amount Not-to-Exceed $1,218,317 and Authorization for the City Manager or Their
Designee to Negotiate and Execute Change Orders Up to a Not-to-Exceed Amount of
$121,832 for the Fiscal Year 2025 Streets Preventative Maintenance Project; Capital
Improvement Program Projects PE-86070 and PO-11001; CEQA Status – Exempt under
CEQA Guidelines Section 15301(c)
11.Approval of Amendment No. 1 to Contract No. C22183804 With Jacobs Engineering
Group, Inc. to Increase the Contract Amount by $150,000 to $1,030,569, to Update the
Hourly Rate Schedule, and to Extend the Contract Term to June 30, 2026 for Engineering
Services During Construction; Amendment No. 2 to Contract No. C21179265E with Tanner
Pacific, Inc. to Increase the Contract Amount by $245,095 to $1,097,595 for Construction
Management Services, to add Exhibit C-2 Schedule of Rates, and to Extend the Contract
Term to June 30, 2026; and Amendment No. 6 to Contract No. C21179265C with Carollo
Engineers, Inc. to Increase the Contract Amount by $397,800 to $15,093,184 for
Construction Management Services and to add Exhibit C-2 Schedule of Rates, Funded by
Wastewater Treatment Enterprise Fund for the Joint Intercepting Sewer Rehabilitation
(Phase 1) Project (WQ-24000); CEQA Status – Exempt under CEQA Guidelines Section
15301 (Repairs to Existing Facilities)
12.Approval of Contract Amendment Number 1 to Contract Number C24193066 with
Origami Risk in the Amount of $3,163 for API Integration Resulting in a New Not-to-Exceed
Amount of $209,473 for claims processing services. CEQA Status – Not a Project.
13.Approval of Contract Amendment Number 1 to Contract Number S22183280 with Sloan
Sakai Yeung & Wong, LLP for Legal Services, Extending the Term to July 1, 2028 and
Increasing the Amount Not to Exceed by $200,000, Bringing the New Total Not to Exceed
to $455,000; CEQA Status – Not a Project.
14.FIRST READING: Adoption of an Ordinance amending Section 15.04.410 (Definition of
Wildland-Urban Interface Fire Area) to adopt and incorporate the 2025 CAL FIRE Fire
Hazard Severity Zone (FHSZ) Map for the City of Palo Alto. CEQA status: Not a Project.
15.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
18.42 (Standards for Special Uses) of the Palo Alto Municipal Code on a Temporary Basis
to Modify the Procedure and Standards Governing the Review of Wireless
Communications Facilities Applications; and repealing Resolution 9873 (Amending
Objective Aesthetic, Noise, and Related Standards for Wireless Communication Facilities
in the Public Rights of Way) (FIRST READING: May 19, 2025, PASSED: 7-0)
City Manager Comments
Ed Shikada, City Manager
Docusign Envelope ID: 16DEFDDB-B814-45C8-8C29-F97CB3B4FF13
ACTION MINUTES
Page 4 of 5
City Council Meeting
Action Minutes: 06/09/2025
Action Items
16.Adoption of the Community Development Block Grant (CDBG) Fiscal Year (FY) 2025-2026
Annual Action Plan, 2025-2030 Consolidated Plan, and a Resolution Approving Use of
CDBG Funds for FY 2025-2026 as Recommended by the Human Relations Commission.
CEQA Status: Exempt under CEQA Guidelines Section 15378(b)(4).
MOTION: Councilmember Stone moved, seconded by Councilmember Burt to:
1.Adopt the draft Fiscal Year (FY) 2025-2026 Annual Action Plan (AAP), 2025-2030
Consolidated Plan (ConPlan)1, and the associated resolution (Attachment A) allocating
Community Development Block Grant (CDBG) funding for FY 2025-2026;
2.Authorize the City Manager to execute the FY 2025-2026 CDBG application to fund the FY
2025-2026 AAP and any other necessary documents concerning the application, and to
otherwise bind the City with respect to the applications and commitment of funds;
3.Authorize staff to submit the FY 2025-2030 Consolidated Plan and 2025-2026 AAP to U.S.
Department of Housing and Urban Development (HUD) by the extended deadline of
August 16, 2025;
4.Authorize the City Manager or designee to draft and execute amendments to a loan
agreement, regulatory agreement, and related documents necessary to implement City
Council direction on the Alma Garden Rehabilitation Project in a form consistent with the
City’s affordable housing loan documents and approved by the City Attorney; and
5.Direct staff to return to Council following budget adoption to amend the FY 2026 Budget
Appropriation for the Community Development Block Grant Fund (2/3 vote needed) by:
a.Increasing Revenue from Other Agencies by $616,233.
b.Increasing General Expenses by $616,233.
MOTION PASSED: 7-0
17.Approve a Resolution to Allow Dining and Retail Encroachments on Car Free California
Avenue under PAMC Ch. 12.11; Direct Staff to Approve the Car Free California Avenue
Outdoor Activation Program Regulations Including Reference to the Program fees in the
FY 2026 Municipal Fee Schedule; Adopt a Resolution Allowing Open Containers in
Conjunction with Third Thursday Performances in 2025; Direct Staff to Review Differences
Between the Open Container Resolution and an Entertainment Zone as Recommended
by the Retail Committee. CEQA Status – categorically exempt. Item Removed Off Agenda
(Rescheduled to be heard at the June 17, 2025 City Council Meeting)
Docusign Envelope ID: 16DEFDDB-B814-45C8-8C29-F97CB3B4FF13
Page 5 of 5
City Council Meeting
Action Minutes: 06/09/2025
ACTION MINUTES
AA1. LEGISLATIVE. Adoption of a Temporary, Emergency Ordinance Amending Title 18 and Title
21 to Reflect Changes in State Law in Accordance with Senate Bill 1123 and Related
Direction to Staff Regarding Updates to the Land Use Element of the Comprehensive Plan.
CEQA Status: Exempt Pursuant to Government Code Sections 65852.28 and 66499.41.
New Item Added, Supplemental Report Added
MOTION: Mayor Lauing moved, seconded by Councilmember Reckdahl to:
1.Adopt the proposed ordinance (Attachment A) by a four-fifths majority (six affirmative
votes), temporarily updating Title 18 and Title 21 of the Municipal Code in accordance
with recent changes in State law;
2.Direct staff to prepare a ordinance for review by Planning and Transportation Commission
and City Council; and
3.Direct staff to develop a ordinance for Council consideration updating the Land Use
Element of the Comprehensive Plan to more specifically differentiate single-family, low-,
medium-, and high-density residential land use designations.
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 8:42 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.
Docusign Envelope ID: 16DEFDDB-B814-45C8-8C29-F97CB3B4FF13