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Home My WebLink About2025-06-02 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 5 Regular Meeting June 2, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Board and Commission Appointments 1.Appointment of Candidates to the Vacancies on the Architectural Review Board; CEQA Status - Not a Project Architectural Review Board First Round Voting for Three (3) vacancies (seats 1, 2, 5) on the Architectural Review Board ending March 31, 2028 Ashutosh Gupta: Lauing, Stone Bei Xu: Lu, Lythcott-Haims David Hirsch: Lauing, Stone, Lu, Veenker, Reckdahl, Burt, Lythcott-Haims Grace Lee: Burt Khelan Bhatt: Veenker Marton Jojarth: Reckdahl, Burt Naveen Govind: Sema Yavuz: Yingxi Chen: Lauing, Stone, Lu, Veenker, Reckdahl, Lythcott-Haims Candidate David Hirsch receiving seven votes is appointed to the full-term expiring March 31, 2028 (seat 2). Candidate Yingxi Chen receiving six votes is appointed to the full-term expiring March 31, 2028 (seat 5). No other candidate received four votes required to be appointed to the full-term expiring March 31, 2028. A second round of voting is required. Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E Page 2 of 5 City Council Meeting Action Minutes: 06/02/2025 ACTION MINUTES Second Round Voting for One (1) vacancy (seat 1) on the Architectural Review Board ending March 31, 2028 Ashutosh Gupta: Lauing, Stone Bei Xu: Lythcott-Haims, Lu Grace Lee: Khelan Bhatt: Veenker Marton Jojarth: Reckdahl, Burt Naveen Govind: Sema Yavuz: No candidate received four votes required to be appointed to the full-term expiring March 31, 2028. A third round of voting is required. Third Round Voting for One (1) vacancy (seat 1) on the Architectural Review Board ending March 31, 2028 Ashutosh Gupta: Lauing Bei Xu: Stone, Lythcott-Haims, Lu Khelan Bhatt: Marton Jojarth: Veenker, Reckdahl, Burt No candidate received four votes required to be appointed to the full-term expiring March 31, 2028. A fourth round of voting is required. Fourth Round Voting for One (1) vacancy (seat 1) on the Architectural Review Board ending March 31, 2028. Ashutosh Gupta: Bei Xu: Lu, Stone, Lythcott-Haims Marton Jojarth: Lauing, Reckdahl, Burt, Veenker Candidate Marton Jojarth receiving four votes is appointed to the full-term expiring March 31, 2028 (seat 1). Closed Session 2.CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Subject: Downtown Vibrancy v. City of Palo Alto, et al., Santa Clara County Superior Court Case No. 25CV464012 Authority: Government Code Section 54956.9(d)(1) AA1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E ACTION MINUTES Page 3 of 5 City Council Meeting Action Minutes: 06/02/2025 Property: 2575 East Bayshore Road; Assessor’s Parcel Number 008-03-015 Negotiating Parties: C H LLC. City Negotiators: Ed Shikada, Kiely Nose, Alan Kurotori, Sunny Tong Subject of Negotiations: Purchase and/or Lease Price and Terms of Payment MOTION: Councilmember Veenker moved, seconded by Councilmember Lu to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:57 P.M. Council returned from Closed Session at 7:15 P.M. Mayor Lauing announced no reportable action. Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 3.Bicycle and Pedestrian Transportation Plan (BPTP) Update: Draft Project Prioritization Framework and Prioritized Project Lists NO ACTION Consent Calendar MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 4-11. MOTION PASSED: 7-0 4.Approval of Minutes from May 19, 2025 Meeting Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E ACTION MINUTES Page 4 of 5 City Council Meeting Action Minutes: 06/02/2025 5.Approval of and Authorization of City Manager or their Designee to Execute an Exchange Agreement with Midpeninsula Regional Open Space District for Replacement of Overhead Utility Facilities with Underground Facilities and Exchange and Transfer Real Property Interests within Monte Bello Open Space Preserve and Rancho San Antonio Open Space Preserve, Assessor’s Parcel Numbers 351-25-014, 351-06-025, 351- 09-002, and 351-12-069; CEQA Status – Exempt Under CEQA Guidelines Section 15302 6.Adoption of a Resolution Approving the Safe Streets for All (SS4A) Safety Action Plan as Recommended by the Policy & Services Committee 7.Approval of Contract Amendment Number 4 to Contract Number C16166822 with ARC Document Solutions in the Amount of $1,020,000, Bringing the New Total Not To Exceed to $3,855,340, for Copiers/Printers to increase; CEQA Status - Not a Project 8.Approval of Contract Amendment No. 2 to Contract Number C21179340 with Baker Tilly US, LLP in the Amount of $2,126,250 and to Extend Term to June 30, 2026, with Option to Extend for Two Years, for Internal Auditing Services; Revised Total Not to Exceed is $5,552,500, CEQA Status – Not a Project. 9.Approval of Construction Contract Number C25194073 with G. Bortolotto & Company Inc. in the Amount of $3,817,942 for the Fiscal Year 2025 Asphalt Paving Project; Capital Improvement Program Projects PE-86070, PE-09003, PL-12000, and PG-06001; and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders up to a Not‐to‐Exceed Amount of $376,926; CEQA Status – Exempt under CEQA Guidelines Section 15301(c) 10.Approval of Construction Contract No. C25193583 with Stronger Building Services in the Not-to-Exceed Amount of $440,250 for the Lucie Stern Community Center Theater Roof Underlayment Replacement Project as part of the Roofing Replacement Program, Capital Improvement Program PF-00006 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $44,025; CEQA status - Exempt under CEQA Guideline Sections 15301 and 15302 11.Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal Year 2026, Providing the Project List for the Street Maintenance Project, Capital Improvement Program Project (PE-86070); CEQA Status – Not a Project City Manager Comments Ed Shikada, City Manager Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E ACTION MINUTES Page 5 of 5 City Council Meeting Action Minutes: 06/02/2025 Action Items 12.LEGISLATIVE. Adoption of a Temporary, Emergency Ordinance Amending Title 18 and Title 21 to Reflect Changes in State Law in Accordance with Senate Bill 1123 and Related Direction to Staff Regarding Updates to the Land Use Element of the Comprehensive Plan. CEQA Status: Exempt Pursuant to Government Code Sections 65852.28 and 66499.41. Agenda Item Number 12 deferred to a future City Council meeting June 9, 2025. Adjournment: The meeting was adjourned at 9:47 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Docusign Envelope ID: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E Certificate Of Completion Envelope Id: 075E55C8-B6E6-410E-A7EB-ACF0F273A97E Status: Completed Subject: June 2, 2025 Action Minutes Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@PaloAlto.gov IP Address: 165.225.242.87 Record Tracking Status: Original 6/17/2025 9:26:08 AM Holder: Christine Prior Christine.Prior@PaloAlto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp Ed Lauing Ed.Lauing@paloalto.gov Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.188.59.65 Sent: 6/17/2025 9:27:46 AM Viewed: 6/17/2025 10:05:24 AM Signed: 6/17/2025 10:06:02 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Mahealani Ah Yun Mahealani.AhYun@paloalto.gov Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 165.225.242.120 Sent: 6/17/2025 10:06:03 AM Viewed: 6/23/2025 11:11:22 AM Signed: 6/23/2025 12:26:28 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/17/2025 9:27:46 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 6/23/2025 11:11:22 AM Signing Complete Security Checked 6/23/2025 12:26:28 PM Completed Security Checked 6/23/2025 12:26:28 PM Payment Events Status Timestamps