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HomeMy WebLinkAbout2017-09-11 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 8 Regular Meeting September 11, 2017 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:10 P.M. Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Call to Order Boy Scout Flag Ceremony and Moment of Silence. Special Orders of the Day 1. Appointment of Three Candidates to the Storm Water Management Oversight Committee (SWMOC) for Terms Ending May 31, 2019 and Four Candidates to the SWMOC for Terms Ending May 31, 2021. First Round of voting for four positions on the Storm Water Management Oversight Committee with terms ending May 31, 2021. Voting For Ayla Agarwal: Voting For Keith Bennett: DuBois, Holman, Kou Voting For David Bower: DuBois, Filseth, Tanaka Voting For Peter Drekmeier: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Voting For Jolanta Goslawska-Uchman: Voting For Marilyn Keller: DuBois, Kou Voting For Hal Mickelson: Filseth, Fine, Kniss, Scharff, Tanaka, Wolbach Voting For Dena Mossar: Fine, Holman, Kniss, Scharff, Tanaka, Wolbach Voting For Cedric Pitot de La Beaujardiere: ACTION MINUTES Page 2 of 8 City Council Meeting Action Minutes: 09/11/17 Voting For Bob Wenzlau: Filseth, Fine, Holman, Kniss, Kou, Scharff, Wolbach Voting For Richard Whaley: Beth Minor, City Clerk announced that Peter Drekmeier with 9 votes, Bob Wenzlau with 7 votes, Hal Mickelson with 6 votes and Dena Mossar with 6 votes were appointed to the Storm Water Management Oversight Committee. First Round of voting for three positions on the Storm Water Management Oversight Committee with terms ending May 31, 2019. Voting For Ayla Agarwal: Filseth, Kniss, Scharff Voting For Keith Bennett: DuBois, Holman, Kou Voting For David Bower: DuBois, Filseth, Holman, Scharff, Tanaka, Voting For Jolanta Goslawska-Uchman: Fine, Scharff, Tanaka Voting For Marilyn Keller: DuBois, Fine, Holman, Kniss, Kou, Wolbach Voting For Cedric Pitot de La Beaujardiere: Wolbach Voting For Richard Whaley: Filseth, Fine, Kniss, Kou, Tanaka, Wolbach Beth Minor, City Clerk announced that Marilyn Keller with 6 votes, Richard Whaley with 6 votes, David Bower with 5 votes were appointed to the Storm Water Management Oversight Committee. 2. Proclamation Honoring Santa Clara County Public Health Department for Their Commitment to the Healthy Cities Initiative. Council Member Holman read the proclamation into the record. 3. Proclamation Honoring Suicide Prevention Awareness Week, September 10 Through September 16, 2017. Council Member Kou read the proclamation into the record. Agenda Changes, Additions and Deletions None. Minutes Approval 4. Approval of Action Minutes for the August 28, 2017 Council Meeting. ACTION MINUTES Page 3 of 8 City Council Meeting Action Minutes: 09/11/17 MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff to approve the Action Minutes for the August 28, 2017 Council Meeting. MOTION PASSED: 9-0 Consent Calendar MOTION: Vice Mayor Kniss moved, seconded by Council Member Holman to approve Agenda Item Numbers 5-8B. 5. Approval of Amendment Number 4 to Contract Number S12145610 to add $75,000 for a Total Not-to-Exceed Amount of $379,000 for Continuation of Employee Benefit Broker Services Pending WFIS Sale to USI Insurance Services. 6. Approval of a Budget Amendment to Increase the Transfer from the Child Care Trust Fund by $75,000 to the General Fund to Hire a Consultant to Conduct an Assessment of the Assets, Resources, and Challenges of Families and Their Young Children in Palo Alto. 7. Approval for Palo Alto Housing Corporation (PAHC) to Withdraw $280,418 From the Sheridan Apartments Affordability Reserve Account to Reimburse PAHC for the Costs Associated With the Purchase of the Property Located at 360 Sheridan Avenue From the Sheridan Partnership. 8. Approval of a Budget Amendment to Increase the FY 2018 Capital Improvement Fund by Transferring $400,000 From the Parkland Dedication Fund for the Byxbee Park Completion-Capital Improvement Project (PE-18006) to Secure the Baylands ITT Site. 8A. Ordinance 5416 Entitled, “Ordinance of the Council of the City of Palo Alto Authorizing an Amendment to the Contract Between the City of Palo Alto and the Board of Administration of the California Public Employees’ Retirement System to add Cost-sharing Pursuant to Government Code Section 20516” (FIRST READING: August 14, 2017 PASSED: 9-0). 8B. Amend the Condition for Implementing the Buena Vista Mobile Home Park Memorandum of Understanding Between the County of Santa Clara, the Housing Authority of the County of Santa Clara, and the City of Palo Alto. MOTION PASSED: 9-0 ACTION MINUTES Page 4 of 8 City Council Meeting Action Minutes: 09/11/17 Action Items 9. Resolution 9712 Entitled, “Resolution of the Council of the City of Palo Alto Adopting the Mitigated Negative Declaration, Including the Mitigation, Monitoring and Reporting Program for the Parks, Trails, Open Space, and Recreation Master Plan, and Adoption of the Parks, Trails, Natural Open Space, and Recreation Master Plan.” MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to: A. Adopt a Resolution adopting a Mitigated Negative Declaration, including the Mitigation Monitoring and Reporting Program for the Parks, Trails, Natural Open Space and Recreation Master Plan; and B. Adopt the Parks, Trails, Natural Open Space and Recreation Master Plan, with the revised language to Policy 6.C. including the following changes: 6.C.1 Excluding the golf course, the exclusive use of parks or athletic fields by private organizations that are closed to the general public will be considered on a case-by-case basis, and will be assessed using the following criteria: A. No exclusive use by private parties is permitted on peak days (e.g., weekends, holidays) or peak times (e.g., evening hours on weekdays, 10 am – 6 pm on weekends) as defined by Community Services staff unless approved in advance by the Director of Community Services B. Private uses will be limited to a maximum of five consecutive days, including event setup and break-down C. For any multi-day private event including set up and break- down, notice of the private event will be made to the neighboring community and facility users, a minimum of 14 days in advance allowing for public input prior to the permit being issued D. Cost recovery, including wear and tear on facility should be no less than 100 percent E. Explore establishing incremental deposits and fees for such use; and 6.C.2 Exclusive use of parks or athletic fields for locally focused events that allow registration by the general public (e.g., races, obstacle ACTION MINUTES Page 5 of 8 City Council Meeting Action Minutes: 09/11/17 course events, triathlons, etc.) shall be considered by Staff if consistent with this Master Plan and are not discouraged; and 6.C.3 Exclusive use of certain sites and facilities within parks, such as reservable picnic areas, is permitted in accordance with the City’s Park and Open Space Regulations; and 6.C.4 Events that allow public access are permitted in accordance with Special Event Permit procedures; and 6.C.5 The golf course is a special case and private events are not discouraged and the Director of Community Services shall develop regulations covering the golf course. C. Direct the Parks and Recreation Commission to come up with a funding plan to fund the Master Plan, including a possible ballot initiative. AMENDMENT: Council Member Kou moved, seconded by Council Member XX to amend the language for 6.C.1.B. to state “Private uses will be limited to a maximum of three consecutive days, including event setup and break-down” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, Part 6.C.5 the language “…including establishing deposits and fees for use.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion, Part C. to state “…Direct the Parks and Recreation Commission to explore funding options to fund the Master Plan…” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion, Part 6.C.1.C. to state “…14 days in advance of permit issuance allowing…” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion, Part 6.C.1.E. to state “Develop and adopt incremental deposits…” MOTION AS AMENDED RESTATED: Mayor Scharff moved, seconded by Vice Mayor Kniss to: ACTION MINUTES Page 6 of 8 City Council Meeting Action Minutes: 09/11/17 A. Adopt a Resolution adopting a Mitigated Negative Declaration, including the Mitigation Monitoring and Reporting Program for the Parks, Trails, Natural Open Space and Recreation Master Plan; and B. Adopt the Parks, Trails, Natural Open Space and Recreation Master Plan, with the revised language to Policy 6.C. including the following changes: 6.C.1 Excluding the golf course, the exclusive use of parks or athletic fields by private organizations that are closed to the general public will be considered on a case-by-case basis, and will be assessed using the following criteria: A. No exclusive use by private parties is permitted on peak days (e.g., weekends, holidays) or peak times (e.g., evening hours on weekdays, 10 am – 6 pm on weekends) as defined by Community Services staff unless approved in advance by the Director of Community Services B. Private uses will be limited to a maximum of five consecutive days, including event setup and break-down C. For any multi-day private event including set up and break- down, notice of the private event will be made to the neighboring community and facility users, a minimum of 14 days in advance of permit issuance allowing for public input prior to the permit being issued D. Cost recovery, including wear and tear on facility should be no less than 100% E. Develop and adopt incremental deposits and fees for such use; and 6.C.2 Exclusive use of parks or athletic fields for locally focused events that allow registration by the general public (e.g., races, obstacle course events, triathlons, etc.) shall be considered by staff if consistent with this Master Plan and are not actively discouraged; and 6.C.3 Exclusive use of certain sites and facilities within parks, such as reservable picnic areas, is permitted in accordance with the City’s Park and Open Space Regulations; and 6.C.4 Events that allow public access are permitted in accordance with Special Event Permit procedures; and ACTION MINUTES Page 7 of 8 City Council Meeting Action Minutes: 09/11/17 6.C.5 The golf course is a special case and private events are not discouraged and the Director of Community Services shall develop regulations covering the golf course, including establishing deposits and fees for use; and C. Direct the Parks and Recreation Commission to explore funding options to fund the Master Plan, including a possible ballot initiative. MOTION AS AMENDED PASSED: 9-0 10. Policy and Services Committee Recommends the City Council Approve the Release of a Request for Proposals for a Consulting Firm to Assist the City of Palo Alto and Palo Alto Unified School District With Master Planning of the Cubberley Community Center and Discussion of the Cubberley Master Planning Process. AT THIS TIME COUNCIL HEARD AGENDA ITEM NUMBER 11. 11. Adoption of the Problem Statement, Objectives, and Evaluation Criteria to Support Development and Evaluation of Railroad Grade Separation Alternatives (Continued From September 6, 2017). Council Member Filseth advised he would not participate due to owning property within 500 feet of Caltrain. He left the meeting at 9:30 P.M. Council Member Tanaka left the meeting at 9:30 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Fine to adopt the revised Problem Statement, Objectives, and Evaluation Criteria for discussion at Community Workshop #2 and to inform the development and screening of grade separation alternatives. AMENDMENT: Council Member Holman moved, seconded by Council Member DuBois to amend the Problem Statement to state “While enhanced rail transit service is important to the City of Palo Alto, the Caltrain corridor creates a physical and visual barrier to east/west connectivity within the City, and is also the source of safety concerns for pedestrians, bicyclists and motorists, especially at existing at‐grade crossings. The rail corridor also creates issues in surrounding neighborhoods, such as noise, vibration, traffic, and visual impacts. While the City of Palo Alto benefits from Caltrain service, and supports Caltrain modernization (including electrification), some of the issues experienced along the rail corridor will continue to get worse with future increases in Caltrain service, increases in regional traffic, and the probable addition of high speed rail.” ACTION MINUTES Page 8 of 8 City Council Meeting Action Minutes: 09/11/17 AMENDMENT PASSED: 6-1 Fine no, Filseth abstain, Tanaka absent MOTION AS AMENDED PASSED: 7-0 Filseth abstain, Tanaka absent AT THIS TIME COUNCIL RETURNED TO AGENDA ITEM NUMBER 10. 10. Policy and Services Committee Recommends the City Council Approve the Release of a Request for Proposals for a Consulting Firm to Assist the City of Palo Alto and Palo Alto Unified School District With Master Planning of the Cubberley Community Center and Discussion of the Cubberley Master Planning Process. Council Member Filseth returned to the meeting at 10:08 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Wolbach to direct the Community Services Department to release a Request for Proposals for a Consulting Firm to assist the City of Palo Alto and Palo Alto Unified School District with master planning of the Cubberley Community Center. MOTION PASSED: 7-1 Holman no, Tanaka absent Inter-Governmental Legislative Affairs None. Adjournment: The meeting was adjourned at 11:15 P.M.