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Home My WebLink About2025-01-21 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Special Meeting January 21, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Present Remotely: Absent: Special Orders of the Day Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone Veenker 1.Review List of Applicants and Select Candidates to Interview for the Planning and Transportation Commission (PTC) Vacancies; CEQA Status: Not a project Council members were able to cast two votes for the partial term position and three votes for the two full term positions. The Council selected the following candidates that received at least one vote to interview for the PTC vacancies; one (1) partial term, and two (2) full terms: •William Glazier: Lauing, Stone, Reckdahl, Veenker (Partial or Full) •Daniel Hekier: Lu, Lythcott-Haims (Partial or Full) •Terrance Holzemer: Lauing, Reckdahl, Stone (Partial Only) •Todd James: Burt, Lauing, Reckdahl (Partial or Full) •Kevin Ji: Burt, Lauing, Lu, Lythcott-Haims, Stone, Reckdahl, Veenker (Partial or Full) •Arthur Keller: Stone (Full or Partial) •Thomas Kellerman: Burt, Lauing, Veenker {Partial or Full) •Declan King: Reckdahl (Full Only) •Henrik Morkner: Veenker (Partial Only) •Salim Parak: Burt (Full or Partial) Page 1 of 5 Docusign Envelope ID: 8D6E5EC6-67F6-4026-AAAA-6C026E4C4958 ACTION MINUTES •Forest Peterson: Lu, Lythcott-Haims, Stone, Veenker (Partial or Full) •Michael Regula: Lu (Partial or Full) •Rika YeaKyung Yamamoto: Burt, Lu (Partial or Full) Agenda Changes. Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 2.Study Session on 2024 City of Palo Alto Suicide Prevention Policy and City Programs Supporting Community Mental Health; CEQA Status: Not a project NO ACTION Consent Calendar Councilmembers Burt, Lauing, Veenker requested to pull Agenda Item Number 7. MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 3-6 and pull off consent Agenda Item Number 7. MOTION PASSED: 7-0 3.Approval of Minutes from January 6, 2025 Meeting 4.Authorize the City Manager, or designee, to award a Conditional Funding Commitment of $5,000,000 in Housing In-Lieu Residential Funds, Commercial -Residential Impact Fee Funds, Residential -Housing Impact Fee Funds, and Local Housing Trust Fund Funds to, and enter into funding agreements with, Charities Housing for the Development of a 100% Affordable Housing Project at 3001 El Camino Real; CEQA status -previously studied in a Mitigated Negative Declaration. Page 2 of 5 Sp. City Council Meeting Action Minutes: 01/21/2025 Docusign Envelope ID: 8D6E5EC6-67F6-4026-AAAA-6C026E4C4958 ACTION MINUTES 5.Approval for the City Manager or their Designee to Execute PO C25193331 with Carahsoft, Utilizing a General Services Agreement {GSA) Contract Number 47QSWA180008F, to Procure SAP Signavio/LeanlX, SAP Governance, Risk, Compliance {GRC) and Identity Access Governance {IAG) Solutions for a 3-Year Term for a Total Not-To-Exceed Amount of $1,032,431; CEQA Status: Not a Project 6.Approval of Contract Amendment Number 1 to Contract C24188179 with Urban Field Studio in the Amount of $15,000 for a Revised Six-Month Contract Total Amount Not-to Exceed $264,708 for the Project Management Costs for the Development of the Car-Free Streets Implementation Plan. CEQA Status -Exempt Under CEQA Guidelines Section 15262 7..'\ppro¥al of ProfessioRal Serviee CoRtraet NuFReer (2§192988 witl:i Llo1,1d CoRsultiRg Group, LLC., iR tl:ie .'\FRouRt Not to �xeeed $232,98§ to CoRduet a CoFRprel:ieRsive Turf Study for a Period Six MoRtl:is; CH}/\ Status e�EeFRpt uRder C�QI\ regulatioRs 1§262 aRd 1§306. Pulled from Consent Calendar {Date TBD) City Manager Comments Ed Shikada, City Manager Action Items 8.FIRST READING: Adoption of an Ordinance Amending Title 18: Zoning Ordinance of the Palo Alto Municipal Code {PAMC) to Implement Programs 1.5A (Stanford University Lands), 3.60 {Expedited Project Review), 4.lA {Replacement Housing), and 6.SC-G {Alternate Housing) of the Housing Element 2023-2031, and Title 21: Subdivision and Other Divisions of Land to Incorporate Changes as Directed by Housing and Community Development {HCD). CEQA Status -Revised Addendum to Comprehensive Plan EIR approved November 2023 {SCH 2014052101). Vice Mayor Veenker recused herself from Stanford related portions of this item. City Manager Shikada recused himself from Stanford related portions of this item. MOTION: Councilmember Burt moved, seconded by Council member Stone to adopt of Sections 1, 2, and 9 through 11, inclusive, of the proposed ordinance amending various chapters of Title 18 {Zoning) of the Palo Alto Municipal Code to implement the 2023-2031 Housing Element, regarding Housing Element Program 1.5A (Stanford University Lands). MOTION PASSED: 6-0-1, Veenker recused Page 3 of 5 Sp. City Council Meeting Action Minutes: 01/21/2025 Docusign Envelope ID: 8D6E5EC6-67F6-4026-AAAA-6C026E4C4958 ACTION MINUTES MOTION: Councilmember Stone moved, seconded by Mayor Lauing to adopt sections 1 and 3 through 11, inclusive, of the proposed ordinance amending various chapters of Title 18 (Zoning) of the Palo Alto Municipal Code to implement the 2023-2031 Housing Element, regarding Housing Element Programs 3.6D (Expedited Project Review), 4.lA (Replacement Housing), and 6.SC-G (Alternate Housing), and amending Title 21 (Subdivision and Other Divisions of Land) to incorporate changes as directed by Housing and Community Development (HCD) related to Senate Bill 9 implementation. MOTION PASSED: 7-0 9. Selection of Non-Profit Development Partner to Construct a 100% Affordable Housing Project on the City-Owned Parking Lot Located at the Corner of Kipling Street and Lytton Avenue and Direction for Staff to Prepare an Exclusive Negotiating Agreement with Alta Housing to Establish a Partnership Process and Parameters; CEQA status - Not a Project. MOTION: Council member Stone moved, seconded by Councilmember Reckdahl to: 1.Direct staff to enter into an exclusive negotiating agreement with Alta Housing. 2.Preliminary direction to staff on key project components that will guide partner design focus for future development and to come back to Council with the following plan: a.Parking scenario A; and b.Up to a 7-story plan and to maximize the total units maintaining the current ratio of family housing. AMENDMENTS INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:17 P.M. Page 4 of 5 Sp. City Council Meeting Action Minutes: 01/21/2025 Docusign Envelope ID: 8D6E5EC6-67F6-4026-AAAA-6C026E4C4958 ACTION MINUTES ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City's website. Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 01/21/2025 Docusign Envelope ID: 8D6E5EC6-67F6-4026-AAAA-6C026E4C4958 Certificate Of Completion Envelope Id: 8D6E5EC6-67F6-4026-AAAA-6C026E4C4958 Status: Completed Subject: January 21, 2025 and January 25, 2025 Action Minutes Source Envelope: Document Pages: 8 Signatures: 4 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Status: Original 2/11/2025 8:50:41 PM Holder: Christine Prior Christine.Prior@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Ed Lauing Ed.Lauing@CityofPaloAlto.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.188.59.65 Sent: 2/11/2025 8:54:04 PM Viewed: 2/11/2025 9:13:01 PM Signed: 2/11/2025 9:14:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mahealani Ah Yun Mahealani.AhYun@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 2/11/2025 9:14:32 PM Viewed: 2/12/2025 10:29:54 AM Signed: 2/18/2025 3:42:35 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/11/2025 8:54:04 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 2/12/2025 10:29:54 AM Signing Complete Security Checked 2/18/2025 3:42:35 PM Completed Security Checked 2/18/2025 3:42:35 PM Payment Events Status Timestamps