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Home My WebLink About2024-12-09 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 5 Regular Meeting December 9, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Councilmember Tanaka Arrived at 5:34 P.M. Present Remotely: Absent: Special Orders of the Day 1. Appreciation for Joe Simitian for his Many Years Serving Palo Alto and the Region NO ACTION 2. Proclamation Expressing Appreciation for Roy Clay, Sr. NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements ACTION MINUTES Page 2 of 5 City Council Meeting Action Minutes: 12/09/2024 Study Session 3. Presentation of the 2024 Annual Community Survey Results NO ACTION Consent Calendar Council Member Kou requested to pull Agenda Item Number 4. Council Member Tanaka registered a no vote on Agenda Item Number 11. Council Member Kou registered a no vote on Agenda Item Number 4, 12. MOTION: Vice Mayor Lauing moved, seconded by Council Member Veenker to approve Agenda Item Numbers 4-15. MOTION PASSED 5-10: 7-0 MOTION PASSED 4, 12: 6-1, Kou no MOTION PASSED 11: 6-1, Tanaka no 4. Adoption of a Resolution Accepting the Statement of Votes and Certificate of Election Results and Declaring the Results of the Consolidated Municipal Election Held on November 5, 2024; and Adoption of an Ordinance Approved by the Voters (Measure D) to Undedicate 0.33 Acres of El Camino Park; CEQA status - the Ordinance is exempt under Pub. Res. Code § 21080(b)(12). 5. Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits (2024). 6. Approval of Performing Arts Services Agreements for Public-Private Partnerships Between the City of Palo Alto and TheatreWorks, Palo Alto Players, and West Bay Opera for the use of the Lucie Stern Community Theater until June 30, 2027. CEQA Status - Not a Project. 7. Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. in the Amount of $2,488,857 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $248,885; and Amendment No. 3 to Contract No. C20176858 with Sandis Civil Engineers in the Amount Not-to-Exceed $59,975 for Construction Administration Services for the Churchill ACTION MINUTES Page 3 of 5 City Council Meeting Action Minutes: 12/09/2024 Avenue Enhanced Bikeway Project (PL-14000); CEQA Status – exempt under CEQA Guidelines Section 15301(c) 8. Approval of Professional Services Contract Number C25192694 with A3-Immersive in an Amount Not to Exceed $275,692 for Projection Mapping Production Services for the 2025 Code:ART Interactive Media Public Art Festival for a period of One Year; and Approval of a FY 2025 Budget Amendment in the Public Art Fund; CEQA Status: Exempt under section 15061(b)(3). 9. Approval of Contract Amendment Number 1 to Contract Number C21179976 with TruePoint Solutions, LLC in the Amount of $362,312 through December 31, 2026 to Provide Technical Support of Services Related to the Land Use Management Permitting System (Accela); This Amendment Results in a Revised Total Contract Not-to-Exceed Amount of $1,263,995. CEQA Status: Not a Project. 10. Approval of Contract Amendment Number 3 to Contract Number S19174467 with BuildingEye, Inc. in the Amount of $59,020 through December 31, 2025 to Provide Data Visualization for Building Permits, Planning Entitlements, and Code Enforcement Activities; This Amendment Results in a Revised Total Contract Not-to-Exceed Amount of $412,430. CEQA Status: Not a Project. 11. Approval of 1) Amendment No. 7 to Contract No. C16163034A with Cumming Management Group, Inc. in the amount of $827,418 for Additional Construction Management Services; 2) Increase of Construction Contingency for Contract No. C21178123B with Swinerton Builders in the Amount Not-to-Exceed $3,000,000 for the New Public Safety Building Capital Improvement Program Project (PE- 15001); and 3) Budget Amendment in the Capital Improvement Fund; CEQA - Environmental Impact Report for the New Public Safety Building (Resolution No. 9772) 12. Approval of a Cooperative Agreement between the City of Palo Alto, the Peninsula Corridor Joint Powers Board (Caltrain), and the Santa Clara Valley Transportation Authority (VTA) to Conduct the Preliminary Engineering and Environmental Documentation Phase of the Connecting Palo Alto Grade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Road Crossings and Allocating $20 million in Grant Funding to this Phase, and authorize the City Manager or their designee to Finalize and Execute the Agreement; CEQA status - CEQA and NEPA review will be conducted as part of this agreement. 13. Improvement Projects Providing Enhancing the Churchill Avenue Railroad At-Grade Crossing 14. Approval of Budget Amendments in the Child Care Trust Fund and General Fund in Support of Expenditures to Support Early Education Providers; CEQA status - Not a Project. ACTION MINUTES Page 4 of 5 City Council Meeting Action Minutes: 12/09/2024 15. FIRST READING: Adoption of an Ordinance Approving a Plan for Park Improvements at the City’s Baylands for Santa Clara Valley Water District's Palo Alto Flood Basin Tide Gate Structure Phase 1: Seismic: Retrofit and Rehabilitation Project; Approval of Addendum to the Mitigated Negative Declaration for the Project Prepared by Santa Clara Valley Water District (SCH # 2020090237). City Manager Comments Ed Shikada, City Manager Action Items 16. Receive an Update and Confirm the Preferred Concept Plan for the University Avenue Streetscape Improvements Project (PE-21004) and Direct Staff to Return with a Contract Amendment for Future Phases; CEQA Status – Not a Project MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Burt to: A. Confirm the preferred concept plan for the University Avenue Streetscape Project (PE- 21004); and B. Direct staff to return with a design-related services amendment for Council approval, in order to advance the project; and C. Direct staff to explore additional medium-term measures, including short-term measures, for loading zones on side streets, provisions of tree wells on side streets and University Avenue, and support for historic promotion of the street. MOTION PASSED: 7-0 17. Approval of Amendments to the Employment Agreements between the City of Palo Alto and Council Appointed Officers, specifically the City Manager, City Attorney, and City Clerk. CEQA Status - Not a Project MOTION: Council Member Lauing moved, seconded by Council Member Lythcott-Haims to approve and authorize the Mayor to execute the following contract amendments for Council Appointed Officers: 1. Amendment No. 12 to Employment Agreement between the City of Palo Alto and Molly S. Stump (Attachment A); ACTION MINUTES Page 5 of 5 City Council Meeting Action Minutes: 12/09/2024 2. Amendment No. 1 to Employment Agreement between the City of Palo Alto and Mahealani Ah Yun (Attachment C). MOTION PASSED: 7-0 MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Council Member Lauing moved, seconded by Council Member Lythcott-Haims to approve and authorize the Mayor to execute the following contract amendments for Council Appointed Officer: 3. Amendment No. 6 to Employment Agreement between the City of Palo Alto and Ed Shikada (Attachment B); and MOTION PASSED: 6-1, Tanaka no Adjournment: The meeting was adjourned at 9:30 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Certificate Of Completion Envelope Id: AA623392-D54E-4100-B465-023351E1CFD1 Status: Completed Subject: December 9, 2024 Action Minutes and December 16, 2024 Action Minutes Source Envelope: Document Pages: 11 Signatures: 4 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@CityofPaloAlto.org IP Address: 76.126.30.247 Record Tracking Status: Original 1/14/2025 12:27:57 PM Holder: Christine Prior Christine.Prior@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Ed Lauing Ed.Lauing@CityofPaloAlto.org Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 75.104.92.247 Signed using mobile Sent: 1/14/2025 12:30:13 PM Viewed: 1/15/2025 11:27:18 AM Signed: 1/15/2025 11:28:17 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mahealani Ah Yun Mahealani.AhYun@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 1/15/2025 11:28:18 AM Viewed: 1/17/2025 4:45:52 PM Signed: 1/17/2025 4:47:28 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/14/2025 12:30:13 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 1/17/2025 4:45:52 PM Signing Complete Security Checked 1/17/2025 4:47:28 PM Completed Security Checked 1/17/2025 4:47:28 PM Payment Events Status Timestamps