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HomeMy WebLinkAbout2017-08-14 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 9 Special Meeting August 14, 2017 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:00 P.M. Present: DuBois, Filseth arrived at 5:05 P.M., Fine, Holman arrived at 5:01 P.M., Kniss, Kou, Scharff, Tanaka arrived at 5:05 P.M., Wolbach Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Rumi Portillo, Lalo Perez, Molly Stump) Employee Organization: Service Employees International Union (SEIU), Local 521 Authority: Government Code Section 54957.6(a). City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Rumi Portillo, Lalo Perez, Molly Stump) Employee Organization: Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a). MOTION: Vice Mayor Kniss moved, seconded by Council Member Wolbach to go into Closed Session. MOTION PASSED: 6-0 Filseth, Holman, Tanaka absent Council went into Closed Session at 5:01 P.M. Council returned from Closed Session at 6:28 P.M. Mayor Scharff announced no reportable action. ACTION MINUTES Page 2 of 9 City Council Meeting Action Minutes: 8/14/17 Agenda Changes, Additions and Deletions None. Minutes Approval 2. Approval of Action Minutes for the June 19 and June 27, 2017 Council Meetings. MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to approve the Action Minutes for the June 19 and June 27, 2017 Council Meetings. MOTION PASSED: 9-0 Consent Calendar MOTION: Council Member Kou moved, seconded by Council Member DuBois, third by Council Member Holman to pull Agenda Item Number 13- 425 Portage Avenue: Approval of the Planning and Community Environment Director's Determination… to be heard on a date uncertain. MOTION: Vice Mayor Kniss moved, seconded by Council Member Filseth to approve Agenda Item Numbers 3-12, 14-19. 3. Selection of Applicants to Interview on August 24, 2017 for the Storm Water Management Oversight Committee. 4. Approval of Amendment Number 2 to the Agreement Between the City of Palo Alto and Acterra to Extend the Term to 2022 and Provide Funding for First Year of $75,720. 5. Approval and Authorization for the City Manager to Execute a Master License Agreement for use of City-controlled Space on Utility Poles and Streetlight Poles, and in Conduits With Mobilitie, LLC, a Nevada Limited Liability Corporation. 6. Approval of a Contract With Alaniz Construction, Inc. in the Amount of $568,880 for the City Facility Parking Lot Maintenance Project, Capital Improvement Program Project PE-09003, and Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to- Exceed $56,880 in Total Value. 7. Approval of Contract Amendment Number 3 to Contract Number C15154454 With Integrated Design 360 for Green Building Program Management Services and Landscape Plan Review and Consulting Services for a Term Extension of one Year and Increasing Compensation ACTION MINUTES Page 3 of 9 City Council Meeting Action Minutes: 8/14/17 for Ongoing and Approved Work With Development Services and Optional Tasks by $376,744 for a Total Not-to-Exceed Amount of $1,255,005. 8. Approval of Amendment Number 3 to Contract Number S15156222 With Golder Associates to Increase Compensation by $91,300, for a Total Not-to-Exceed Amount of $311,622, to Perform an Evaluation of Selenium Concentrations and Leachate Levels at the Palo Alto Landfill, and to Extend the Current Three-year Term by Four Months. 9. Authorize the City Manager to Execute an Amendment to Contract Number C12146667 Between the City and Van Scoyoc Associates Inc., for Federal Legislative Advocacy, to Reduce the Term by Seven Months and Reduce the Not-to-Exceed Amount by $56,000. 10. Approval of a Contract With Bauer Compressors in the Amount of $697,519 for the Purchase of Fire Fighting Self-contained Breathing Apparatus, Face Masks, Air Cylinders, Maintenance and Support Equipment, and Authorize the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed $102,481. 11. Approval of Amendment Number 3 to the Agreement With the Peninsula Corridor Joint Powers Board for Rail Shuttle Bus Administration to Extend the Term of the Agreement for one Year and to Provide an Additional $128,200 for Community Shuttle Service on the Existing Embarcadero Shuttle Route From July 2017 Until June 2018. 12. Resolution 9699 Entitled, “Resolution of the Council of the City of Palo Alto of Local Support for Grant Funding as Required by the Metropolitan Transportation Commission (MTC) for the One Bay Area Grant Program (OBAG) Cycle Two and Vehicle Emissions Reductions Based at Schools (VERBS) Funding Programs.” 13. 425 Portage Avenue: Approval of the Planning and Community Environment Director's Determination to Authorize a Waiver of the Retail Preservation Ordinance. Environmental Assessment: Exempt in Accordance With the California Environmental Quality Act (CEQA) Section 15061(b)(3) Guidelines. 14. Approval of a Side Letter of Agreement Between the City of Palo Alto and the Palo Alto Police Management Association (PMA). 15. Policy and Services Committee Recommendation to Accept the Continuous Monitoring Audit: Payments. ACTION MINUTES Page 4 of 9 City Council Meeting Action Minutes: 8/14/17 16. Policy and Services Committee Recommendation to Accept the Audit of Green Purchasing Practices. 17. Policy and Services Committee Recommendation to Accept the Utilities Department: Cross Bore Inspection Contract Audit. 18. Resolution 9700 Entitled, “Resolution of the Council of the City of Palo Alto Establishing Fiscal Year 2017-18 Secured and Unsecured Property Tax Levy for the City of Palo Alto’s General Obligation Bond Indebtedness (Measure N).” 19. Policy and Services Committee Recommendation to Accept the Auditor's Office Quarterly Report as of March 31, 2017. MOTION PASSED: 9-0 Action Items 20. Approval of the Draft Palo Alto Transit Vision Plan and Direction to Staff to Pursue Funding for Local Shuttle Service Enhancements. AT THIS TIME COUNCIL HEARD AGENDA ITEM NUMBERS 21-24. 21. PUBLIC HEARING/QUASI JUDICIAL 3972, 3980 and 3990 El Camino Real [17PLN-00197]: Request by the Housing Authority of Santa Clara County for a Tentative Map for a 6.19 Acre Site That Includes the Buena Vista Mobile Home Park Site (3980 El Camino Real) and two Adjacent Commercial Properties (3972 and 3990 El Camino Real), for lot Reconfiguration and lot Line Removals to Reduce Five Parcels to Three Parcels, and Provide Access and Utilities Easements. The Three new Parcels Will be: (1) Parcel 1, at 4.5 Acres, Zoned RM-15 for Multiple Family Residential Use (Buena Vista Mobile Home Park); (2) Parcel 2 at 1.0 Acre, Zoned CN for Neighborhood Commercial Use (Existing Retail Building); and (3) Parcel 3 at 0.7 Acres, Zoned CN (Existing Gas Station Site) and RM-15 (0.41 Acre Rear Portion Supporting More Than Eight Buena Vista Park Studios/Modular Units). The 0.41 Acre Residential Portion Would be Leased to the Housing Authority for up to Three Years, Allowing Tenants to Remain Until They can be Accommodated on Parcel 1. On July 12, 2017, the Planning & Transportation Commission Recommended Approval of the Tentative Map. Public Hearing opened at 8:21 P.M. Public Hearing closed at 8:24 P.M. ACTION MINUTES Page 5 of 9 City Council Meeting Action Minutes: 8/14/17 MOTION: Council Member Wolbach moved, seconded by Vice Mayor Kniss to approve the proposed Tentative Map based on findings and with conditions of approval as reflected in the Record of Land Use Action. AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to add to the Motion, “direct Staff to explore re-zoning the area to Mobile Home Park and discuss this topic with the Santa Clara County Housing Authority.” AMENDMENT WITHDRAWN BY THE MAKER MOTION PASSED: 9-0 22. Approval of a Five-year General Services Agreement With SWA Services Group in the Amount of $10,652,615 for Janitorial Services and Approval of a Budget Amendment in the General Fund. MOTION: Mayor Scharff moved, seconded by Council Member Kou to: A. Approve and authorize the City Manager or his designee to execute a General Services Agreement in an amount not to exceed $10,652,615 with SWA Services Group for janitorial services for a term of five years effective September 1, 2017, ending August 31, 2022; including $10,145,347 for Basic Services and $507,268 for Additional Services; and B. Amend the Fiscal Year 2018 Budget Appropriation Ordinance for the General Fund by: i. Decreasing the FY 2018 Operations Reserve in Non-departmental by $500,000; and ii. Decreasing the General Fund Budget Stabilization Reserve by $753,463; and iii. Increasing the appropriation for the Public Works Department by $1,253,463. MOTION PASSED: 8-1 Tanaka no 23. Resolution 9701 Entitled “Resolution of the Council of the City of Palo Alto of Intent;” and adoption of an Ordinance to Amend the Contract Between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) and the City of Palo Alto to Implement the Share of Employer Contribution in Accordance With Section 20516 of the California Government Code and the Memorandum of Agreement ACTION MINUTES Page 6 of 9 City Council Meeting Action Minutes: 8/14/17 Between the City of Palo Alto and Service Employees International Union (SEIU), Local 521; International Association of Fire Fighters (IAFF), Local 1319; Palo Alto Fire Chiefs’ Association (FCA); Palo Alto Peace Officers' Association (PAPOA); and Palo Alto Police Management Association (PAPMA). MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to adopt: A. A Resolution of Intention of the Council of the City of Palo Alto stating its intent to amend the contract between the California Public Employees’ Retirement System (CalPERS) and the City of Palo Alto in order to implement the pension cost share provision in accordance with California Government Code section 20516 and the Memoranda of Agreements between the City of Palo Alto and the following groups: i. Service Employees International Union (SEIU), Local 521; and ii. International Association of Fire Fighters (IAFF), Local 1319; and iii. Palo Alto Fire Chiefs’ Association (FCA); and iv. Palo Alto Peace Officers' Association (PAPOA); and v. Palo Alto Police Management Association (PAPMA); and B. An Ordinance amending the City’s contract with CalPERS. MOTION PASSED: 9-0 24. Designation of Voting Delegate and Alternate for the League of California Cities Annual 2017 Conference, to be Held September 13-15, 2017 in Sacramento, CA. MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff to designate Council Member Wolbach as the Voting Delegate and Mayor Scharff as the Alternate Voting Delegate for the 2017 League of California Cities Annual Conference. MOTION PASSED: 9-0 AT THIS TIME COUNCIL RETURNED TO AGENDA ITEM NUMBER 20. 20. Approval of the Draft Palo Alto Transit Vision Plan and Direction to Staff to Pursue Funding for Local Shuttle Service Enhancements. ACTION MINUTES Page 7 of 9 City Council Meeting Action Minutes: 8/14/17 MOTION: Council Member Wolbach moved, seconded by Mayor Scharff to: A. Approve the Palo Alto Transit Vision Plan including the following recommended enhancements (contingent on funding): i. Design of a new South Palo Alto Route; and ii. Expansion of the Crosstown and Embarcadero Routes; and iii. Rebranding and marketing strategy; and B. Direct Staff to seek Measure B and other available funding for the proposed service enhancements. Vice Mayor Kniss left the meeting at 10:50 P.M. AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to replace in the Motion Parts A.i., A.ii., A.iii., and B with,” i. Propose funding of limited fixed shuttle service focused on school commute and select other high volume routes at particular times; and ii. Propose creation of a flex system aimed at seniors and employees; and iii. Return with funding needs and approach for revised hybrid fixed- flex proposal that includes a combination of public and private sources; and B. Seek Measure B and other available funding for a short-term South Palo Alto route to fill in Valley Transportation Authority (VTA) discontinued route until returning with fixed-flex hybrid.” AMENDMENT RESTATED: Council Member DuBois moved, seconded by Council Member XX to replace in the Motion Parts A.i., A.ii., A.iii., and B with,” i. Propose funding of limited fixed shuttle service focused on school commute and select other high volume routes at particular times; and ii. Propose creation of a flex system aimed at seniors and employees; and ACTION MINUTES Page 8 of 9 City Council Meeting Action Minutes: 8/14/17 iii. Return with funding needs and approach for revised hybrid fixed- flex proposal that includes a combination of public and private sources; and B. Seek Measure B and other available funding for a short-term South Palo Alto route to fill in Valley Transportation Authority (VTA) discontinued route when funding becomes available; and C. Revise the Vision Plan to incorporate dynamic service models and cutting edge transit models for possible implementation and funding in the future.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “incorporate fixed-flex models as appropriate to serve the areas recommended in the Vision Plan.” (New Part A.ii.) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to remove Part A.iii., “expansion of the Crosstown and Embarcadero Routes” from the Motion. AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION AS AMENDED RESTATED: Council Member Wolbach moved, seconded by Mayor Scharff to: A. Approve the Palo Alto Transit Vision Plan including the following recommended enhancements (contingent on funding): i. Design of a new South Palo Alto Route; and ii. Incorporate fixed-flex models as appropriate to serve the areas recommended in the Vision Plan; and iii. Rebranding and marketing strategy; and B. Direct Staff to seek Measure B and other available funding for the proposed service enhancements. MOTION AS AMENDED PASSED: 8-0 Kniss absent Council Member Holman left the meeting at 11:25 P.M. Inter-Governmental Legislative Affairs None. ACTION MINUTES Page 9 of 9 City Council Meeting Action Minutes: 8/14/17 Council Member Questions, Comments and Announcements Council Member Kou announced the Lytton Gardens Alzheimer’s Walk is taking place on September 15. Council Member Wolbach shared his appreciation for the City Manager’s commitment to working with tenants of faith institutions and understands the complex nature of Code Enforcement. He encouraged Staff to bring forward updates to the Municipal Code as appropriate to support faith institutions and their tenants. He shared his attendance at a rally in Mountain View in response to the protests and events in Charlottesville, NC over the weekend. The rally was well attended by residents, School Board Members, and Council Members from various cities and focused on rebutting white supremacy, misogyny, anti- Semitism, and Islamophobia. Mayor Scharff announced the Santa Clara County Cities Association formed a committee to work with Santa Cruz County to create a roundtable addressing airplane noise. Adjournment: The meeting was adjourned at 11:30 P.M.