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Home My WebLink About2024-11-04 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 5 Regular Meeting November 4, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Council Member Lythcott-Haims Arrived at 5:33 P.M Council Member Tanaka Arrived at 5:34 P.M. Present Remotely: Absent: Special Orders of the Day 1.Appointment of Candidate for the Parks and Recreation Commission Parks and Recreation Commission First Round of Voting for One (1) vacancy on the Parks and Recreation Commission with term ending March 31, 2026 Vadim Axelrod: Christopher Alan Brosnan: Kou Yu Deng: Burt, Lythcott-Haims, Tanaka, Stone, Veenker James Fox: Marc Schoenen: Lauing Rebecca Shomair: Candidate Yu Deng receiving 5 votes is appointed to an unexpired term expiring March 31, 2026. 2.Proclamation Recognizing November 3rd - 9th, 2024 as Childhood Cancer Awareness Week NO ACTION Docusign Envelope ID: 98BBD957-09F0-4C8C-A9CB-CBCEC950CBFA ACTION MINUTES Page 2 of 5 City Council Meeting Action Minutes: 11/04/2024 Closed Session 3.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Lauren Lai, Sandra Blanch, Nick Raisch, Molly Stump, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) 4.CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Potential litigation regarding pending development applications that are inconsistent with the City's zoning code and/or Comprehensive Plan land use designations, which the applicants have asserted the City cannot disapprove under Government Code 65589.5(d)(5) Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(2) Number of potential cases: 10 , as Defendant. MOTION: Council Member Lythcott-Haims moved, seconded by Vice Mayor Lauing to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:37 P.M. Council returned from Closed Session at 8:47 P.M. Mayor Stone announced no reportable action. Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Consent Calendar Council Member Tanaka requested to Pull Agenda Item Number 6. Docusign Envelope ID: 98BBD957-09F0-4C8C-A9CB-CBCEC950CBFA Page 3 of 5 City Council Meeting Action Minutes: 11/04/2024 ACTION MINUTES Council Member Tanaka registered a no vote on Agenda Item Number 10. MOTION: Council Member Kou moved, seconded by Vice Mayor Lauing to approve Agenda Item Numbers 5-11. MOTION PASSED ITEMS 5-9, 11: 7-0 MOTION PASSED ITEM 10: 6-1, Tanaka no 5.Approval of Minutes from October 21, 2024 Meeting 6.Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481; CEQA status – not a project. 7.Approval of General Service Contract Number C25191700A with Northwest Woodland Services, Inc. in the Amount Not-to-Exceed $1,209,780 for the Open Space Trails and Amenities Capital Improvement Program Project (OS-00001) for a Period of Five Years. CEQA status – Categorically exempt. 8.Approval of Contract Amendment Number 1 to Contract Number C24189849 with Ecology Action of Santa Cruz in the amount of $485,243 for the City of Palo Alto Safe Routes to School Bicycle and Pedestrian Life Skills Education Programs for Three Years (January 2025 - November 2027) for a new not-to-exceed of $625,211; CEQA status 15322 – categorically exempt (educational program). 9.Approval of Professional Services Contract Number C25191557 with The Advantage Group in an Amount Not to Exceed $231,000 to Provide Third Party Administration Services for the Palo Alto Retirees Health Benefit Reimbursement Program for a period of Five Years; CEQA Status - Not a Project. 10.Approval of Contract Amendment No. 3 to Contract Number C24187444 with Stephen Ciari Plumbing and Heating, Inc., in the Amount of $167,720 for Backflow Prevention Devices Testing, Repair, and Certification Services; CEQA Status – Categorically Exempt Under Sections 15301 and 15302 11.Approval of Amendment 1 to Contract Number C24187853 with All City Management Services, Inc. to Increase Compensation by $228,768 for Additional Crossing Guard Services and Add a Contingency of $414,933 for a New Not-to-Exceed Amount of $4,564,566; and Approve a Budget Amendment in the General Fund; CEQA status - Not a Project. City Manager Comments Ed Shikada, City Manager Docusign Envelope ID: 98BBD957-09F0-4C8C-A9CB-CBCEC950CBFA ACTION MINUTES Page 4 of 5 City Council Meeting Action Minutes: 11/04/2024 Action Items 12.Policy and Services Committee Recommendation to Adopt a Policy to Reimburse Council Members Up to $2,000/year from the City Council Contingent Account for Technology Resources and Other Actual and Necessary Expenses Incurred in the Performance of Official Duties Item Removed Off Agenda AA1. Approval of Amendment No. 2 to Contract Number C23184827 with Nomad Transit, LLC (Via) in the Amount of $1,200,000 for a total not to exceed $3,801,500 to Continue the City of Palo Alto On-Demand Transit Service through June 2025; Approve a Cost Sharing Agreement with Stanford Research Park to Partially Fund the Service up to $600,000; and Adopt an Ordinance Amending the FY 2025 Municipal Fee Schedule to Increase Fares; CEQA status – not a project. Council Member Veenker recused from Stanford related portions of Agenda Item Number AA1. City Manager Ed Shikada recused from Stanford related portions of Agenda Item Number AA1. MOTION: Council Member Burt moved, seconded by Mayor Stone to approve and authorize the City Manager or their designee to execute the attached Cost Sharing Agreement to Receive Funding from Stanford University to Fund Palo Alto Link Services to Stanford Research Park up to $600,000 annually (Attachment B). MOTION PASSED: 6-0-1, Veenker recused AMENDMENT: Council Member Tanaka moved, seconded by Council Member Lythcott-Haims to not restrict trips to and from schools. AMENDMENT FAILED: 2-5, Lauing, Kou, Veenker, Burt, Stone no MOTION: Vice Mayor Lauing moved, seconded by Council Member Kou to approve and authorize the City Manager or their designee to: 1.Execute Contract Amendment No. 2 with Nomad Transit, LLC (Via), to provide Palo Alto Link Services, extending the contract term to June 30, 2025, with additional funding of $1.2 million for a revised not to exceed total of $3,801,550 (Attachment A); and Docusign Envelope ID: 98BBD957-09F0-4C8C-A9CB-CBCEC950CBFA ACTION MINUTES Page 5 of 5 City Council Meeting Action Minutes: 11/04/2024 2.Adoption of an Ordinance to Amend the Fiscal Year 2025 Municipal Fee Schedule (Attachment C) by eliminating discounted fares, increasing fares for Palo Alto Link for single rides for all user types to $0-4, increasing monthly passes to $130, and increasing weekly passes to $40; and 3.Direct staff to evaluate alternative funding to subsidize discounted fee rides for teens riding Palo Alto Link accessing teen centers or mental health services; and 4.Direct staff to explore other interested for-profit or nonprofit providers that could be added to address the cost concerns and interest in service expansion. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:17 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Docusign Envelope ID: 98BBD957-09F0-4C8C-A9CB-CBCEC950CBFA Certificate Of Completion Envelope Id: 98BBD95709F04C8CA9CBCBCEC950CBFA Status: Completed Subject: November 4, 2024 City Council Action Minutes.pdf Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Status: Original 11/19/2024 10:32:00 AM Holder: Christine Prior Christine.Prior@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Greer Stone Greer.Stone@CityofPaloAlto.org Vice Mayor Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 208.185.159.237 Sent: 11/19/2024 10:33:18 AM Viewed: 11/19/2024 11:23:05 AM Signed: 11/19/2024 11:23:18 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mahealani Ah Yun Mahealani.AhYun@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 50.145.25.81 Sent: 11/19/2024 11:23:19 AM Viewed: 11/26/2024 11:52:48 AM Signed: 12/13/2024 11:46:58 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/19/2024 10:33:18 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 11/26/2024 11:52:48 AM Signing Complete Security Checked 12/13/2024 11:46:58 AM Completed Security Checked 12/13/2024 11:46:58 AM Payment Events Status Timestamps