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HomeMy WebLinkAbout2017-06-05 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 6 Special Meeting June 5, 2017 The City Council of the City of Palo Alto met on this date in the Community Meeting Room at 6:10 P.M. Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Special Orders of the Day 1. Interviews of Candidates for the Library Advisory Commission. The City Council interviewed the following applicants for the Library Advisory Commission: 1. Amy Murphy 2. Brigham Wilson Council took a break from 6:27 P.M. to 6:31 P.M. and reconvened in the Council Chambers. 2. Proclamation Honoring the Comprehensive Plan Update Citizens Advisory Committee. Agenda Changes, Additions and Deletions None. Minutes Approval 3. Approval of Action Minutes for the May 15, 2017 Council Meeting. MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff to approve the Action Minutes for the May 15, 2017 Council Meeting. MOTION PASSED: 9-0 ACTION MINUTES Page 2 of 6 City Council Meeting Action Minutes: 6/5/17 Consent Calendar MOTION: Vice Mayor Kniss moved, seconded by Council Member Wolbach to approve Agenda Item Numbers 4-15. 4. Approval of: (1) a Construction Contract With O'Grady Paving, Inc. in the Amount of $3,686,766 for the Fiscal Year 2017 Middlefield Road and Lincoln Street Paving, Capital Improvements Program Projects PE-86070, PO-89003, PL-05030, PL-00026, PL-12000; (2) Deductive Change Order Number 1 With O'Grady Paving, Inc. in the Amount of $165,280; and (3) Approval of Budget Amendments in the General Fund, the Capital Improvement Fund, and the Transportation Impact Fee Fund. 5. Acceptance of State of California Board of State and Community Corrections (BSCC) Grant Funds and Approval of a Budget Amendment in the Amount of $109,876 to the General Fund. 6. Approval of Contract Amendment Number 3 With Cypress Security, Inc. (C16160138A) in the Amount of $1,240,000 for a Total Not-to- Exceed Amount of $3,332,216, and Extend the Term of the Agreement to June 30, 2018 for Track Watch Guard Services for Caltrain Monitoring. 7. Approval of Contract Number C17167790 With Palo Alto Housing Corporation for the Provision of Below Market Rate (BMR) Administration Services for $274,000 Over a Two-year Period. 8. Approval of Conforming Changes to the Gas Utility Long-term Plan (GULP) Objectives, Strategies and Implementation Plan to Reflect Prior Council Action. 9. Approval of a Construction Contract With Alcal Specialty Contracting, Inc. in an Amount Not-to-Exceed $261,227 to Replace the Existing Roofs at the Rinconada Pool Buildings, Capital Improvement Program Project PF-00006. 10. Adoption of an Ordinance Dedicating 36.5 Acres of Land at the Former ITT Property Antenna Field to Become Part of the Baylands Nature Preserve. 11. Approval of Amendment Number 2 to the Promissory Note and Amendment Number 2 to the Agreement Between the City and Palo Alto Housing Corporation (PAHC) for the Acquisition of the Sheridan Apartments at 360 Sheridan Avenue; and Approval of an Expenditure ACTION MINUTES Page 3 of 6 City Council Meeting Action Minutes: 6/5/17 of Funds Held by PAHC for the Acquisition of Property Interest in the Sheridan Apartments. The Project is Exempt From the California Environmental Quality Act (CEQA) per Section 15061 (b)(3). 12. Policy and Services Committee Recommendation to Accept the Revised City Fraud, Waste, and Abuse Hotline Administration Policy. 13. Approval of Amendment Number 2 to Professional Services Contract Number C14150008 With Sandis Civil Engineers Surveyors Planners for the Preparation of an Environmental Assessment and Final Plans, Specifications and Estimates for the Churchill Avenue Improvement Project to Extend the Contract Term Until June 30, 2018 at no Additional Cost to the City. 14. Resolution 9681 Entitled, “Resolution of the Council of the City of Palo Alto Approving the Support Services Program Agreement With the Northern California Power Agency, Identifying Designated Representatives and Authorizing Annual Not-to-Exceed Amounts of $250,000/$85,000 Under the Agreement for a Term of ten Years.” 15. Approval of Construction Contract Number C17168059 With Tochi in the Amount of $273,680 to Provide Construction Services for the Zero Waste Office Renovation (CIP PF-16006). MOTION PASSED: 9-0 Action Items At this time Council heard Agenda Item Numbers 16 and 17 concurrently. 16. Annual Earth Day and Sustainability and Climate Action Plan (S/CAP) Update. 17. Discuss the Draft 2017-2020 Sustainability Implementation Plan (SIP) and Direct Staff on Next Steps. Vice Mayor Kniss left the meeting at 8:54 P.M. MOTION: Council Member Filseth moved, seconded by Council Member Fine to return the Sustainability Implementation Plan (SIP) to Staff to develop greater specificity. AMENDMENT: Council Member Holman moved, seconded by Council Member XX to add to the Motion, “add the following considerations now absent from the SIP: ACTION MINUTES Page 4 of 6 City Council Meeting Action Minutes: 6/5/17 A. Water Management: Address Public and private tree care in conjunction with water conservation; and B. Regeneration and Natural Environment: Plan for increasing financial investment in the urban forest given the Carbon Dioxide (CO2) benefits; and C. Quantify benefits of open space and identify potential investment opportunities to expand existing land resources; and D. Mobility and Financing Strategies: Add reference to working with the Santa Clara Valley Transportation Authority (VTA) to fund shuttle expansion and coordinating with the Palo Alto Unified School District (PAUSD) to identify funding for shuttles that serve schools; and E. Mobility: Incorporate an anti-idling Ordinance to address needless Green House Gas (GHG) emissions; and F. Zero Waste: Develop a metric and tracking of diversion rates tracked by: waste reduction (materials not entering the waste stream), reuse (salvage), and recycling; and G. Zero Waste and Energy: Investigate how new buildings can be designed to be adaptable to different rather than single uses; and H. Zero Waste and Energy: Incorporate true impacts of construction and demolition and ways to compensate the environment for those impacts; and I. Zero Waste and Energy: Elevate salvage or deconstruction requirements in the Construction and Demolition (C&D) Ordinance; and J. Climate Adaptation and Resilience: Incorporate food programs such as Meatless Monday to address GHG emissions created by food choices; and K. Mobility: Palo Alto Airport emissions tracking and fuel requirements.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER to replace in the Amendment, “now absent from the SIP” with “Staff to consider the following actions.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Amendment, “Water Management and Climate Adaptation & Resilience: Dewatering to be addressed for ACTION MINUTES Page 5 of 6 City Council Meeting Action Minutes: 6/5/17 commercial and residential properties.” (New Part L) AMENDMENT AS AMENDED RESTATED: Council Member Holman moved, seconded by Council Member Kou to add to the Motion, “Staff to consider the following actions now absent from the SIP: A. Water Management: Address Public and private tree care in conjunction with water conservation; and B. Regeneration and Natural Environment: Plan for increasing financial investment in the urban forest given the Carbon Dioxide (CO2) benefits; and C. Quantify benefits of open space and identify potential investment opportunities to expand existing land resources; and D. Mobility and Financing Strategies: Add reference to working with the Santa Clara Valley Transportation Authority (VTA) to fund shuttle expansion and coordinating with the Palo Alto Unified School District (PAUSD) to identify funding for shuttles that serve schools; and E. Mobility: Incorporate an anti-idling Ordinance to address needless Green House Gas (GHG) emissions; and F. Zero Waste: Develop a metric and tracking of diversion rates tracked by: waste reduction (materials not entering the waste stream), reuse (salvage), and recycling; and G. Zero Waste and Energy: Investigate how new buildings can be designed to be adaptable to different rather than single uses; and H. Zero Waste and Energy: Incorporate true impacts of construction and demolition and ways to compensate the environment for those impacts; and I. Zero Waste and Energy: Elevate salvage or deconstruction requirements in the Construction and Demolition (C&D) Ordinance; and J. Climate Adaptation and Resilience: Incorporate food programs such as Meatless Monday to address GHG emissions created by food choices; and K. Mobility: Palo Alto Airport emissions tracking and fuel requirements; and ACTION MINUTES Page 6 of 6 City Council Meeting Action Minutes: 6/5/17 L. Water Management and Climate Adaptation & Resilience: Dewatering to be addressed for commercial and residential properties. AMENDMENT AS AMENDED FAILED: 3-5 DuBois, Holman, Kou yes, Kniss absent MOTION RESTATED: Council Member Filseth moved, seconded by Council Member Fine to return the Sustainability Implementation Plan (SIP) to Staff to develop greater specificity. MOTION PASSED: 9-0 Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements Council Member Holman shared her appreciation of the Code:ART installations. Adjournment: The meeting was adjourned at 10:35 P.M.