HomeMy WebLinkAbout2024-05-13 City Council Action MinutesCITY COUNCIL
ACTION MINUTES
Page 1 of 6
Regular Meeting
May 13, 2024
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Present Remotely:
Absent:
Special Orders of the Day
1. Proclamation Recognizing Public Employees and City Service Accomplishments and
Acknowledging National Public Service Recognition Week: May 5-11, 2024
NO ACTION
2. Proclamation Recognizing National Police Week - May 12-18, 2024 and National Peace
Officers' Memorial Day May 15, 2024
NO ACTION
Study Session
3. FY 2025 Proposed Operating and Capital Budget - Finance Committee Update and Council
Budget Discussion
NO ACTION
Consent Calendar
Council Member Kou requested to Pull Agenda Item Number 9.
Council Member Kou registered a no vote on Agenda Item Number 9.
Council Member Tanaka registered a no vote on Agenda Item Number 7-8.
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ACTION MINUTES
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City Council Meeting
Action Minutes: 05/13/2024
MOTION: Vice Mayor Lauing moved, seconded by Council Member Lythcott-Haims to approve
Agenda Item Numbers 4-10.
MOTION PASSED ITEMS 4-6, 10: 7-0
MOTION PASSED ITEMS 7-8: 6-1, Tanaka no
MOTION PASSED ITEM 9: 6-1, Kou no
4. Approval of Minutes from April 29, 2024 Meeting
5. Adoption of a Resolution Vacating an Easement at 1020 East Meadow Circle
6. Adoption of a Resolution Vacating an Easement at 1036 East Meadow Circle
7. Approval of Amended and Restated Rental Agreement C20175026A with JC Decaux San
Francisco, LLC, in the Amount Not-to-Exceed $685,655 for a Five-year Term to Provide the
Rental and Servicing of a single Automated Public Toilet with an option to extend for
another Five-year term from the Termination date; CEQA Status - Exempt Under CEQA
Guidelines Sections 15301 and 15302
8. Approval of a Professional Services Contract Number C24187280 With 3Di in a Not-to
Exceed Amount of $443,256 to Provide Rental Registry Program Software Solutions and
Professional Services for a Term of Four-Years; CEQA Status – Not a project.
9. CONSENT/Legislative: Amendments to Palo Alto Municipal Code (PAMC) Chapter 2.27,
Historic Resources Board, Section 2.27.010 to Reduce Required Members from Seven to
Five, Reduce the Required Number of Professionals from Three to Two, and Expand the
Professional Fields Consistent with Certified Local Government (CLG) Requirements for
Historic Resources Boards; and to PAMC Section 2.27.030 (a) and (b) to Reduce Regular
Meetings to Once per Month and Reduce the Size of a Local Quorum to Three Members
10. Removal of Committee Member from the Storm Water Management Oversight
Committee; CEQA Status – Not a Project
Action Items
11. 2501 Embarcadero Way [22PLN-00367]: Request for Council Approval of a Site and Design
Application to Allow the Construction of a Local Advanced Water Purification System at
the Regional Water Quality Control Plant (RWQCP). A Design Enhancement Exception to
Allow for a Taller Screening Wall is Also Requested. Environmental Assessment: Council
Previously Adopted an Addendum to the 2015 Environmental Impact Report (EIR) for the
City of Palo Alto Recycled Water Project. Zone District: PF (D) (Public Facility with Site and
Design Combining District).
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ACTION MINUTES
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City Council Meeting
Action Minutes: 05/13/2024
MOTION: Council Member Veenker moved, seconded by Vice Mayor Lauing to:
1. Consider the previously adopted addendum to the City of Palo Alto Recycled Water
Project EIR, provided in Attachment H; and,
2. Approve the draft Record of Land Use Action (RLUA) approving the request for Site and
Design Review as well as the requested Design Enhancement Exception based on findings
and subject to conditions of approval.
MOTION PASSED: 7-0
12. Discussion and Direction Regarding the City Council Procedures and Protocols Handbook
- Annual Discussion as Recommended by the Policy & Services Committee
MOTION: Vice Mayor Lauing moved, seconded by Council Member Lythcott-Haims to direct staff
to shift Boards and Commissions recruitment process to twice a year at a time to be worked out
by the City Clerk and evaluate Boards and Commissions Workplans schedule and present back to
the City Council on Consent.
MOTION PASSED: 7-0
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to amend the City Council
Procedures and Protocols Handbook, effective immediately and to be implemented at the next
meeting:
1. Remote participation is not offered during General Public Comment (on items not on the
agenda) during City Council meetings.
MOTION PASSED: 5-2, Kou, Tanaka no
MOTION: Vice Mayor Lauing moved, seconded by Mayor Stone to amend the City Council
Procedures and Protocols Handbook, effective immediately and to be implemented at the next
meeting:
1. General Public Comment (on items not on the agenda) is heard for 30-minutes and to
move additional public comments to the end of the agenda.
MOTION PASSED: 7-0
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ACTION MINUTES
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City Council Meeting
Action Minutes: 05/13/2024
MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to update
the City Council Procedures & Protocols Handbook to:
1. When Council Members vote no on Consent Calendar Items, they have up to 3-minutes
to speak on any and all of their no votes; and,
2. Requests from members of the public speak to Consent Calendar Items have up to the
Mayors allotted time, 3-minutes or less, to speak to any and all Consent Calendar Items
during the allotted time.
MOTION PASSED: 6-1, Tanaka no
MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to update
language to clarify section 1.4b1 to reflect that the formal title addressing colleagues is applicable
for Council Meetings and not Committee Meetings and that Committee Meetings may be
conducted less formal.
MOTION PASSED: 7-0
Special Orders of the Day
13. Appointment of Candidates for Vacancies on the Stormwater Management Oversight
Committee and Utilities Advisory Commission. CEQA Status - Not a project.
Utilities Advisory Commission
First Round of Voting for Two (2) vacancies on the Utilities Advisory Commission with terms
ending March 31, 2027
Abraham Bagherjeiran: Tanaka
Ambika Pajjuri: Veenker
Chris Tucher: Lauing, Stone, Veenker
Richard Craig: Kou, Lythcott-Haims
Sean Holman: Burt, Lythcott-Haims, Tanaka
Utsav Gupta: Burt, Kou, Lauing, Stone
Candidate Utsav Gupta receiving 4 votes is appointed to a full-term expiring March 31, 2027.
No other Candidate received four votes required to be appointed to the full-term expiring
March 31, 2027. A second round of voting is required.
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ACTION MINUTES
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City Council Meeting
Action Minutes: 05/13/2024
Second Round of Voting for One (1) vacancy on the Utilities Advisory Commission with the term
ending March 31, 2027
Abraham Bagherjeiran: Kou, Tanaka
Ambika Pajjuri:
Chris Tucher: Burt, Lauing, Lythcott-Haims, Stone, Veenker
Richard Craig:
Candidate Chris Tucher receiving 5 votes is appointed to a full-term expiring March 31, 2027.
Stormwater Management Oversight Committee
First Round of Voting for Three (3) vacancies on the Stormwater Management Oversight
Committee with terms ending March 31, 2028
Ambika Pajjuri: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Gregory Bennett: Burt, Tanaka
Kevin Mayer: Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Ronald Owes: Burt, Kou, Lauing, Lythcott-Haims, Stone, Veenker
Candidate Ambika Pajjuri receiving 7 votes is appointed to a full-term expiring March 31, 2028.
Candidate Kevin Mayer receiving 6 votes is appointed to a full-term expiring March 31, 2028.
Candidate Ronald Owes receiving 6 votes is appointed to a full-term expiring March 31, 2028.
First Round of Voting for one (1) vacancy on the Stormwater Management Oversight Committee
partial term ending March 31, 2026
Ambika Pajjuri:
Gregory Bennett: Kou, Lauing, Stone, Veenker
Kevin Mayer: Burt
Ronald Owes: Lythcott-Haims
Candidate Gregory Bennett receiving 4 votes is appointed to a partial term expiring March 31,
2026.
Closed Session
14. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: Packard v. Ravi, City
of Palo Alto Superior Court Case No. 21-CV-383384 (One Case, as Defendant) Authority:
Government Code Section 54956.9(d)(1)
Lythcott-Haims recused herself from the Closed Session discussion.
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ACTION MINUTES
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City Council Meeting
Action Minutes: 05/13/2024
MOTION: Council Member Kou moved, seconded by Council Member Veenker to go into Closed
Session.
MOTION PASSED: 7-0
Council went into Closed Session at 10:10 P.M.
Council returned from Closed Session at 10:22 P.M.
Mayor Stone announced no reportable action.
Adjournment: The meeting was adjourned at 10:26 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.
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Subject: Docusign: Council Minutes - May 13
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Palo Alto , CA 94301
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Vice Mayor
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City Clerk
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Administrative Associate III
Copa
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