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Home My WebLink About2024-01-22 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 5 Regular Meeting January 22, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Consent Calendar Council Member Kou registered a no vote on Agenda Item Number 4, 6. Council Member Burt, Lythcott-Haims, Veenker requested to Pull Agenda Item Number 3. MOTION: Vice Mayor Lauing moved, seconded by Council Member Veenker to approve Agenda Item Numbers 1-9, and pull Agenda Item Number 3 off of Consent. MOTION PASSED ITEMS 1-2, 5, 7-8: 7-0 MOTION PASSED ITEMS 4, 6: 6-1, Kou no 1. Approval of Minutes from January 8, 2024 Meeting 2. Approval of Purchase Order With Siemens Inc. in the Amount of $489,527 for FY 2024 to Purchase Sixteen (16) 12KV Circuit Breakers for Hanover and Hansen Way Substations. CEQA Status: Exempt under CEQA Guidelines Section 15302 (Replacement of Existing Structures) 3. Adopt a Park Dedication Ordinance for the Tower Well site, 0.19 acres of land (8,437 square feet) at 201 Alma Street and approve the proposed name “Tower Well Park” as Recommended by the Parks and Recreation Commission. CEQA status - not a project. 4. Adoption of an Urgency Ordinance and an Ordinance Amending Palo Alto Municipal Code Title 18 (Zoning) Chapters 18.14 (Housing Incentives), 18.76 (Permits and Approvals), and 18.77 (Processing of Permits and Approvals) to Implement Housing Element Program 1.3 Creating By-Right Zoning Approval for Specific Housing Element Inventory Sites. CEQA DocuSign Envelope ID: 9EAE1CAD-903F-48CB-A0DB-2A453F381CB6 ACTION MINUTES Page 2 of 5 City Council Regular Meeting Action Minutes: 01/22/2024 Status: An Addendum to the City’s Comprehensive Plan Environmental Impact Report was Prepared for the 2023-2031 Housing Element. 5. Adoption of an Ordinance Authorizing the Improvements to the Palo Alto Baylands as Part of the Horizontal Levee Pilot Project and Approval of a Cooperative Agreement with the Association of Bay Area Governments to Construct the Horizontal Levee Pilot Project (WQ-22001); CEQA – exempt under Section 15133 6. QUASI-JUDICIAL. 949 Scott Street [22PLN-00410]: Request for City Council Hearing on the Director's Decision to Approve a Variance application to Allow a New Single-Story, Single- Family Home with a Basement to Encroach into the Front, Side, and Rear Setbacks and Deviate from Standards for Below Grade Patio Side and Rear Setbacks, and Number of Parking Spaces. Zoning District: R-2. Environmental Assessment: Exempt from the California Environmental Quality Act per Section 15303. 7. QUASI-JUDICIAL. 420 Acacia [23PLN-00059]: Request for Approval of a Vesting Tentative Map to Allow for a Condominium Subdivision to Create 16 Units on a Single 35,573 Square Foot Parcel. The Subdivision map Would Facilitate Construction of the Previously Approved 33,833 Square Foot Mixed-use Development Project (23PLN-00058). Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act in Accordance with CEQA Guidelines Section 15332 (In-fill Development) and 15315 (Minor land Divisions). Zoning District: Split Zoning Designation of RM-30 and R-1 (Multi-Family and Single-Family Residential). 8. Approval of the Office of the City Auditor's Wastewater Treatment Plant Agreement Audit Report as Recommended by Policy & Services Committee (CEQA Status - Not a Project) 9. Approval of Office of City Auditor Risk Assessment and Audit Plan (CEQA Status - Not a Project) Action Items 10. Approval of an Employment Agreement and Approval of Resolution to Appoint Mahealani Ah Yun to the Position of City Clerk at an Annual Salary of $165,000. CEQA Status – Not a Project MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to approve of an employment agreement and adopt a resolution to appoint Mahealani Ah Yun to the position of City Clerk at an annual salary of $165,000. MOTION PASSED: 7-0 DocuSign Envelope ID: 9EAE1CAD-903F-48CB-A0DB-2A453F381CB6 ACTION MINUTES Page 3 of 5 City Council Regular Meeting Action Minutes: 01/22/2024 11. Adoption of a Resolution and Approving an Easement Relocation Agreement Relocating and Vacating a 25 Foot Public Service Easement at the Castilleja School at 1263 Emerson Street and 220 Embarcadero Road (also commonly known as 1310 Bryant Street), Assessor Parcel Numbers 124-12-033 & 124-12-034; CEQA status – categorically exempt. MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to: 1. Approve and authorize the City Manager or designee to execute the Easement Relocation Agreement relocating a public service easement on the Castilleja School located at 1263 Emerson Street and 220 Embarcadero Road (also commonly known as 1310 Bryant Street); and 2. Adopt a resolution summarily vacating a public service easement on the Castilleja School located at 1263 Emerson Street and 220 Embarcadero Road (also commonly known as 1310 Bryant Street) after the relocated easement has been recorded. MOTION PASSED: 6-1, Kou no 12. Review and Accept the FY 2025 - FY 2034 Long Range Financial Forecast (LRFF) and FY 2025 Budget Development Guidelines as Recommended by the Finance Committee, CEQA Status – Not a Project MOTION: Vice Mayor Lauing moved, seconded by Council Member Kou to accept the General Fund Long Range Financial Forecast (LRFF) for Fiscal Year 2025-2034 (Attachment I) and the FY 2025 annual Budget Development Guidelines (Attachment II) and direct staff to use this forecast as the starting point for the initiation of the FY 2025 budget process. MOTION PASSED: 6-1, Tanaka no 13. Update regarding State and Federal Legislation and Approval of the Annual Legislative Guidelines and Legislative Platform as Recommended by the Policy & Service Committee. CEQA Status – Not a Project MOTION: Council Member Burt moved, seconded by Vice Mayor Lauing to approve the 2024 Federal and State Legislative Guidelines / Legislative Platform (Attachment A) and accept a legislative update with the following changes (italics/bold are new text): 1. Update the foundational Principles #3 first sentence to read as follows: "Preserve and Protect the City's Powers, duties, and discretion to enact and engage in local processes and policy making concerning local affairs and oppose efforts and legislation from the state and regional bodies that preempt local authority and do not align with City DocuSign Envelope ID: 9EAE1CAD-903F-48CB-A0DB-2A453F381CB6 ACTION MINUTES Page 4 of 5 City Council Regular Meeting Action Minutes: 01/22/2024 priorities. Advocate for longer lead times for implementation of new legislation that adversely impacts Palo Alto". MOTION PASSED: 6-1, Kou no AMENDMENT: Council Member Tanaka, seconded by Council Member Lythcott-Haims to update bullet #7 from Housing section to read as follows: “Supports the provision of greater lead times for Palo Alto to implement state legislation when necessary to comply with new land use and housing requirements within the local context”. AMENDMENT PASSED: 5-2, Kou, Lauing no Adjournment: The meeting was adjourned at 10:50 P.M. DocuSign Envelope ID: 9EAE1CAD-903F-48CB-A0DB-2A453F381CB6 ACTION MINUTES Page 5 of 5 City Council Regular Meeting Action Minutes: 01/22/2024 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. DocuSign Envelope ID: 9EAE1CAD-903F-48CB-A0DB-2A453F381CB6 Certificate Of Completion Envelope Id: 9EAE1CAD903F48CBA0DB2A453F381CB6 Status: Completed Subject: DocuSign: Council Minutes Source Envelope: Document Pages: 8 Signatures: 4 Envelope Originator: Certificate Pages: 2 Initials: 0 Vinhloc Nguyen AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Vinhloc.Nguyen@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Status: Original 2/14/2024 10:34:24 AM Holder: Vinhloc Nguyen Vinhloc.Nguyen@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Greer Stone greer.stone@cityofpaloalto.org Vice Mayor Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 24.130.242.58 Sent: 2/14/2024 10:39:40 AM Viewed: 2/22/2024 7:59:10 AM Signed: 2/22/2024 7:59:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mahealani Ah Yun Mahealani.AhYun@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 2/22/2024 7:59:27 AM Viewed: 2/27/2024 2:43:15 PM Signed: 2/27/2024 2:44:25 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/14/2024 10:39:41 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 2/27/2024 2:43:15 PM Signing Complete Security Checked 2/27/2024 2:44:25 PM Completed Security Checked 2/27/2024 2:44:25 PM Payment Events Status Timestamps