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Home My WebLink About2017-04-11 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting April 11, 2017 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:05 P.M. Present: DuBois arrived at 5:32 P.M., Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka arrived at 5:36 P.M., Wolbach Absent: Closed Session 1. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Ferreira, et al. v. City of Palo Alto Santa Clara County Superior Court Case No. 16CV289765 Authority: Government Code Section 54956.9(d)(1). 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA Government Code Section 54956.8 Property: U.S. Post Office, 380 Hamilton Avenue, Palo Alto 94301 Agency Negotiators: James Keene, Lalo Perez, Hamid Ghaemmaghami Negotiating Parties: City of Palo Alto and United States Post Office Under Negotiation: Purchase and Lease: Price and Terms of Payment. MOTION: Vice Mayor Kniss moved, seconded by Council Member Wolbach to go into Closed Session. MOTION PASSED: 7-0 DuBois, Tanaka absent Council went into Closed Session at 5:05 P.M. Council returned from Closed Session at 7:18 P.M. Mayor Scharff announced no reportable action. Agenda Changes, Additions and Deletions None. ACTION MINUTES Page 2 of 5 City Council Meeting Action Minutes: 4/11/17 Minutes Approval 3. Approval of Action Minutes for the March 27, 2017 Council Meeting. MOTION: Vice Mayor Kniss moved, seconded by Council Member Holman to approve the Action Minutes for the March 27, 2017 Council Meeting including changes outlined in the at places Staff Memorandum. MOTION PASSED: 9-0 Consent Calendar MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to approve Agenda Item Numbers 4-9. 4. Approve Updated City of Palo Alto Debt Policy. 5. Approval of a Water Enterprise Fund Professional Services Contract With Cal Engineering & Geology for a one Year Term With a Not-to- Exceed Amount of $139,213 for a Geotechnical Investigation and Assessment of the Existing Subgrade of the Mayfield Reservoir (WS-11004). 6. Approval of Urban Forestry On-call Services Contract Number S17165735 With Davey Resource Group for Review and Inspection of Planning and Development Applications in a Not-to-Exceed Amount of $200,000 Annually for a Three-year Term. 7. Request for Authorization to Increase the Existing Contract for Legal Services With the Law Firm of Renne Sloan Holtzman Sakai by an Additional $100,000 for a Total Not-to-Exceed Amount of $195,000. 8. Adoption of an Updated Rail Committee Charter and Guiding Principles. 9. Selection of Applicants to Interview on April 26, 2017 for the Human Relations Commission, the Library Advisory Commission, the Public Art Commission, and the Utilities Advisory Commission. MOTION PASSED: 9-0 Action Items At this time Council heard Agenda Item Numbers 10 and 11 concurrently. ACTION MINUTES Page 3 of 5 City Council Meeting Action Minutes: 4/11/17 10. Council Direction on Parking and Retail Program and Related Zoning Changes Needed for the new Downtown Parking Structure Located at Existing Surface Parking Lot D at 375 Hamilton Avenue. 11. Receive Results of a Downtown Parking Management Study and Provide Direction to Staff on Next Steps. MOTION: Vice Mayor Kniss moved, seconded by Council Member DuBois to: A. Direct Staff to proceed with full preliminary design and environmental review on a new 339 space parking garage concept with five levels of above ground parking and a 3,800 square foot retail space (Downtown Parking Garage Option B); and B. Include a basement parking level; and C. Direct Staff to proceed with revisions to the Public Facility (PF) zoning Ordinance to specifically accommodate public parking garages. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part A, “and a 3,800 square foot” with “and up to 3,800 square feet of.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff to consider inclusion of a public restroom.” (New Part C) AMENDMENT: Council Member Holman moved, seconded by Council Member XX to add to the Motion, “Council’s direction is to describe a desired outcome but not to limit the Architectural Review Board’s purview.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND AMENDMENT: Council Member Tanaka moved, seconded by Council Member XX to replace the Motion Part B with, “include two basement parking levels.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND AMENDMENT: Council Member Tanaka moved, seconded by Council Member XX to add to the Motion, “direct Staff to analyze additional mechanical parking options.” ACTION MINUTES Page 4 of 5 City Council Meeting Action Minutes: 4/11/17 AMENDMENT RESTATED AND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff to analyze additional mechanical parking options without causing a delay in this project.” (New Part E) MOTION AS AMENDED RESTATED: Vice Mayor Kniss moved, seconded by Council Member DuBois to: A. Direct Staff to proceed with full preliminary design and environmental review on a new 339 space parking garage concept with five levels of above ground parking and up to 3,800 square feet of retail space (Downtown Parking Garage Option B); and B. Include a basement parking level; and C. Direct Staff to consider inclusion of a public restroom; and D. Direct Staff to proceed with revisions to the Public Facility (PF) zoning Ordinance to specifically accommodate public parking garages; and E. Direct Staff to analyze additional mechanical parking options without causing a delay in this project. MOTION AS AMENDED PASSED: 9-0 MOTION: Council Member Fine moved, seconded by Council Member Wolbach to direct Staff to conduct public outreach and work with the Planning and Transportation Commission and the Finance Committee to refine recommendations related to the introduction of paid parking in Downtown Palo Alto, and return with a phasing, finance, and implementation plan for the Council’s consideration in the Fall of 2017; and A. Direct Staff to coordinate paid parking in Downtown Palo Alto pricing with Residential Preferential Permit Parking (RPP) Programs, garage permit pricing, and lot permit pricing. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “a phasing, finance, and implementation plan” with “various phasing, finance, and implementation plans.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “paid parking” with “various parking management strategies.” ACTION MINUTES Page 5 of 5 City Council Meeting Action Minutes: 4/11/17 MOTION AS AMENDED RESTATED: Council Member Fine moved, seconded by Council Member Wolbach to direct Staff to conduct public outreach and work with the Planning and Transportation Commission and the Finance Committee to refine recommendations related to the introduction of various parking management strategies in Downtown Palo Alto, and return with various phasing, finance, and implementation plans for the Council’s consideration in the fall of 2017; and A. Direct Staff to coordinate paid parking in Downtown Palo Alto pricing with Residential Preferential Permit Parking (RPP) Programs, garage permit pricing, and lot permit pricing. MOTION AS AMENDED PASSED: 9-0 Inter-Governmental Legislative Affairs 12. Staff Recommendation to Approve Sending a Letter Supporting the State's Latest Regional Traffic Relief Plan. MOTION: Council Member DuBois moved, seconded by Vice Mayor Kniss to: A. Authorize the Mayor to sign a letter to the state legislative Bay Area Caucus supporting the most recent iteration of the Regional Measure supporting a Regional Traffic Relief Plan; and B. Authorize the Mayor to sign future letters to elected officials, as needed and after City Manager approval, concerning this Reginal Measure. MOTION PASSED: 9-0 Council Member Questions, Comments and Announcements Council Member Holman requested Staff consider reopening the comment period regarding the scope of the Environmental Impact Report for Castilleja School’s request to expand enrollment and redevelop the campus. James Keene, City Manager acknowledged this request. Council Member Wolbach expressed his appreciation to the Mayor, City Manager, and facilitators at the Council Governance Retreat this past Friday and Saturday. Adjournment: The meeting was adjourned at 11:07 P.M.