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Home My WebLink About2023-06-12 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting June 12, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, Molly Stump, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) Item removed from Agenda REMOVED FROM AGENDA Special Orders of the Day 2. Proclamation honoring AACI (Asian Americans for Community Involvement) NO ACTION Study Session 3. Bi-Annual Discussion with the Independent Police Auditor NO ACTION DocuSign Envelope ID: 2543E547-8789-44C3-8C91-9944E6A12E9B ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 06/12/2023 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 7-8. Mayor Kou registered a no vote on Agenda Item Number 6. MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to approve Agenda Item Numbers 4-12. MOTION PASSED 4-5, 9-12: 7-0 MOTION PASSED 6: 6-1, Kou no MOTION PASSED 7-8: 6-1, Tanaka no 4. Approval of Three Contract Amendments to Citywide Landscaping Services Contracts to extend the terms to September 30, 2023 and Increase Compensation as Follows: (1) Amendment No. 1 to Contract with BrightView Landscape Services, Inc. (C18170810A) with an increase of $305,606; (2) Amendment No. 1 to Contract with Gachina Landscape Management, Inc. (C18170810B) with an increase of $19,972; and (3) Amendment No. 2 to Contract with Grassroots Ecology (C18170810C) with an increase of $15,520; CEQA Status – Categorically Exempt 15301 and 15304. 5. Authorize Amendment No. 2 to Contract No. C20175537 with Kennedy Jenks Consultants, Inc. to extend the term of the contract for the Primary Outfall Line Project (WQ-19002) through December 31, 2027 6. Approve the Grade Separation Evaluation Criteria For Evaluating Alternatives Under Consideration for Grade Separation Projects. CEQA status – Categorically exempt under CEQA Guidelines section 15262 7. Adoption of Memorandum of Agreement with Utility Management and Professional Association of Palo Alto (UMPAPA) effective upon adoption through June 30, 2025, and Adopt revised Management and Professional salary schedule; CEQA Status - Not a project 8. Approval of a Purchase of Panasonic ToughBook Replacement Equipment for Police and Fire in the amount of $422,007 with Datec Incorporated Utilitizing an NCPA Cooperative Agreement; and Approval of a Purchase of Replacement CradlePoint Modems with DiscountCell, Incorporated for Police and Fire in the Amount of $168,801 Utilizing a NASPO Cooperative Agreement; and a Budget Amendment in the Information Technology Fund; CEQA Status—not a project 9. Approval of Office of City Auditor Electronic Payment Process and Controls Audit Report; CEQA Status – Not a Project DocuSign Envelope ID: 2543E547-8789-44C3-8C91-9944E6A12E9B ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 06/12/2023 10. SECOND READING: Adoption of a Permanent Ordinance Amending Titles 18 and 21 to Implement State Housing Legislation from the 2021 Legislative Session, Including SB 9. Environmental Analysis: Exempt from Environmental Analysis under CEQA Guidelines Section 15061(b)(3) and Government Code Sections 66411.7(n) and 65852.21(j). The Planning and Transportation Commission (PTC) has recommended Council adopt the ordinance. (FIRST READING: May 22, 2023 PASSED 7-0) 11. Approval of a Protocol for Council Member Co-Hosting of Neighborhood Town Hall Meetings 12. Approval of 2023-2024 Boards, Commissions and Commission Committees Work Plans: A. Architectural Review Board B. Historic Resources Board C. Park and Recreation Commission D. Planning and Transportation Commission E. Public Art Commission F. Stormwater Management Oversight Committee G. Utilities Advisory Commission Action Items 13. Direction on Operating Model for Palo Alto Animal Shelter, Which May Include: Negotiating A New Agreement with Pets In Need; Moving to In-House Service Delivery; and/or Issuing a New Request For Proposals. CEQA Review – Not a Project MOTION: Council Member Lauing moved, seconded by Council Member Tanaka to direct staff to negotiate an agreement with Pets In Need (PIN) and bring back to Council in August with the following amendments and review: 1. No Trap/Neuter/Return (TNR) changes, through language such as: “Both parties will work together to develop a transparent and humane feral cat program reflective of municipal best practices and the impact on public health and wildlife, and that maintains the current practice where PIN does not release feral cats or cause them to be released.” 2. Review on the number of surgeries 3. Higher revenue opportunities DocuSign Envelope ID: 2543E547-8789-44C3-8C91-9944E6A12E9B ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 06/12/2023 4. Consider a possible 3-year contract 5. Level of service and termination clause 6. Reporting and oversight 7. Spayed and neutered metrics MOTION PASSED: 7-0 14. Approval of Homekey Lease Agreement with LifeMoves for use of 1237 San Antonio Road for a term of nine years and Revenue Agreement with Santa Clara County to enable the County to execute an operating agreement with LifeMoves for interim housing operations MOTION: Council Member Burt moved, seconded by Vice Mayor Stone to call the question (limit the debate). MOTION PASSED: 6-1, Tanaka no MOTION: Council Member Veenker moved, seconded by Council Member Lauing to: A. Approve a Homekey Lease Agreement with LifeMoves for use of 1237 San Antonio Road for a term of nine years, and; B. Approve a Revenue Agreement with Santa Clara County to enable the County to execute an operating agreement with LifeMoves for interim housing operations, and; C. Consideration of Tier 2 reinstatements deferred until June 19th when the Council is reviewing FY24 budget MOTION PASSED: 6-1, Tanaka no Adjournment: The meeting was adjourned at 12:10 A.M. DocuSign Envelope ID: 2543E547-8789-44C3-8C91-9944E6A12E9B ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 06/12/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. DocuSign Envelope ID: 2543E547-8789-44C3-8C91-9944E6A12E9B Certificate Of Completion Envelope Id: 2543E547878944C38C919944E6A12E9B Status: Completed Subject: DocuSign: Council Minutes Source Envelope: Document Pages: 14 Signatures: 4 Envelope Originator: Certificate Pages: 2 Initials: 0 Vinhloc Nguyen AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Vinhloc.Nguyen@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Status: Original 8/9/2023 4:08:41 PM Holder: Vinhloc Nguyen Vinhloc.Nguyen@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Lydia Kou Lydia.kou@cityofpaloalto.org Council Member Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 98.207.160.72 Sent: 8/9/2023 4:11:44 PM Viewed: 8/16/2023 10:57:14 AM Signed: 8/16/2023 10:58:24 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mahealani Ah Yun Mahealani.AhYun@CityofPaloAlto.org Acting City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 8/16/2023 10:58:25 AM Viewed: 8/21/2023 6:18:54 PM Signed: 8/21/2023 6:21:04 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/9/2023 4:11:45 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 8/21/2023 6:18:54 PM Signing Complete Security Checked 8/21/2023 6:21:04 PM Completed Security Checked 8/21/2023 6:21:04 PM Payment Events Status Timestamps