HomeMy WebLinkAbout2023-04-24 City Council Action MinutesCITY COUNCIL
ACTION MINUTES
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Special Meeting
April 24, 2023
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 5:00 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Present Remotely: None
Absent: None
SPECIAL ORDER OF THE DAY
1.Interview for Openings on the Human Relations Commission and Parks and Recreation
Commission
ACTION
2.Adoption of a Resolution to Appoint Adriane D. McCoy of Baker Tilly US, LLP as City Auditor
MOTION: Council Member Council Member Veenker moved, seconded by Council Member
Lythcott-Haims to adopt Resolution 10103 to appoint Adriane D. McCoy of Baker Tilly US, LLP as
city Auditor
MOTION PASSED: 7-0
STUDY SESSION
3.Study Session: Safe Routes to School Annual Report for 2021-2022; CEQA status – not a
project. Public Comments, Presentation
AGENDA CHANGES, ADDITIONS AND DELETIONS
DocuSign Envelope ID: UDIS903-098S-HSYW-098S-SJUAN83927US
ACTION MINUTES
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(Sp.) City Council Meeting
Action Minutes: 04/24/2023
PUBLIC COMMENT
CONSENT CALENDAR
MOTION: Council Member Lauing moved, seconded by Council Member Burt to approve Agenda
Item Numbers 4 and 5.
4.Adoption of Resolution 10104 of Intent to Not Levy Assessments for the Palo Alto
Downtown Business Improvement District (BID) in FY 2024 and Setting a Public Hearing
for May 15, 2023; CEQA status – not a project.
5.Approval of Minutes from April 10, 2023 Meeting
MOTION PASSED: 7-0
CITY MANAGER COMMENTS
ACTION ITEMS
6.Review and Adoption of the Council Procedures and Protocols Handbook – Including Changes
Directed by Council on January 30 and March 20, 2023 Public Comment
MOTION: Council Member Veenker moved, seconded by Council Member Lauing to adopt the
articulated amendments 1 – 5 on the updated Council Procedures and Protocols Handbook
including Procedures sections 2.3b(2)C, 3.1, 3.4 and 3.9(b(9) and Protocols Section 1.6d.
MOTION PASSED: 7-0
MOTION: Council Member Burt moved, seconded by Council Member Stone amend the
handbook as follows:
In Section 5.1d, update the text to:
Strike “request to speak….to speak on an item” and do: Presiding officer will endeavor to identify
in advance the time when public comment cards will no longer be accepted.
Section 5.1c1: strike “typically will” and replace with “may”
MOTION PASSED: 7-0
DocuSign Envelope ID: UDIS903-098S-HSYW-098S-SJUAN83927US
ACTION MINUTES
Page 3 of 4
(Sp.) City Council Meeting
Action Minutes: 04/24/2023
MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to
Direct staff to:
1) amend the Municipal Code that the start time of our regular meetings is 5:30 PM, and
2) amend Handbook Section 2.3 (a) to include at least one 15-minute break
MOTION PASSED: 7-0
MOTION: Council Member Burt moved, seconded by Council Member Lauing to Direct staff to:
1)Amend the handbook to reflect Study sessions be moved to immediately following general
public comments
MOTION PASSED: 7-0
MOTION: Mayor Kou moved, seconded by Vice Mayor Stone to Direct staff to:
1) Amend the handbook to reflect the order of the agenda as listed below:
•Call To Order
•Special Order Of The Day
•Closed Session
•Agenda Changes
•General Public Comment
•Council Member Questions, Comments and Announcements
•Study Session
•Consent Agenda
•City Manager Comments
•Action
•Adjournment
MOTION PASSED: 6-1, Tanaka No
MOTION: Council Member Burt moved, seconded by Vice Mayor Stone to approve the balance
of the proposed changes to the Procedures and Protocols handbook as presented.
MOTION PASSED: 7-0
DocuSign Envelope ID: UDIS903-098S-HSYW-098S-SJUAN83927US
ACTION MINUTES
Page 4 of 4
(Sp.) City Council Meeting
Action Minutes: 04/24/2023
COUNCIL MEMBER QUESTIONS, COMMENTS AND ANNOUNCEMENTS
ADJOURNMENT: The meeting was adjourned at 10:58 P.M.
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.
DocuSign Envelope ID: UDIS903-098S-HSYW-098S-SJUAN83927US
APPROVED:
____________________
ATTEST:
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City Clerk Mayor
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Lydia Kou
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Council Member
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City Clerk
City of Palo Alto
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