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Home My WebLink About2023-04-10 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 4 Special Meeting April 10, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Burt, Kou, Lauing, Stone, Tanaka, Veenker Present Remotely: Lythcott-Haims Absent: Special Orders of the Day 1.Proclamation Honoring Public Safety Telecommunicators’ Week April 9-15, 2023 2.Palo Alto Day Recognitions Study Session 3.Report and Discussion on Community Engagement Activities Planned to Implement the City’s Workplans for Calendar Year 2023 Agenda Changes, Additions and Deletions Public Comment Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 8. MOTION: Mayor Kou moved, seconded by Council Member Veenker to approve Agenda Item Numbers 4-9. DocuSign Envelope ID: JDN83627-382UD-2018-JD9U-NSJ8293UDJ89 ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Action Minutes: 04/10/2023 MOTION SPLIT FOR THE PURPOSE OF VOTING AGENDA ITEMS 4-7, 9 PASSED: 7-0 AGENDA ITEMS 8 PASSED: 6-1, Tanaka no 4.Approval of Minutes from March 27, 2023 Meeting 5.SECOND READING: Adopt an Ordinance to Expand the Human Relations Commission (HRC) from Five to Seven Members; CEQA status – not a project (FIRST READING: March 27, 2023 PASSED 7-0) 6.Approval of Contract Amendment No. 1 to Contract No. S20175534B with HdL Coren & Cone in the Amount of $8,400 and to Extend Term Six Months Ending September 2023 for Property Tax Information and Reporting Services; CEQA Status – Not a Project 7.Agreement with Stanford University to provide $744,000 in funding for expanded Palo Alto Link (PAL) on-demand transit services; Contract Amendment No. 1 with Nomad Transit, LLC (Via) to increase total contract amount not to exceed $3,244,000 for up to two years; and Associated Budget Amendment in the General Fund. CEQA status – not a project. 8.Approval of a Purchase Order with The Public Restroom Company in the Amount of $596,556 to Provide and Install Modular Restroom Buildings at Rinconada and Ramos Parks for the Rinconada Park Improvements Capital Improvement Program Project (PE- 08001) and Park Restroom Installation Capital Improvement Program Project (PG-19000), including $542,324 for basic services and $54,232 for additional services and Approval of Budget Amendments in the Parks Development Impact Fee Fund and Capital Improvement Fund; CEQA status – Section 15303 exempt 9.Approval of an Updated Residential Winter Gas and Electric Rebate Program to Mitigate Extraordinarily High January 2023 Customer Bills, Including Repeal and Replacement of the Gas Rebate Program and Budget Appropriation adopted on March 27, 2023 and Approval of Budget Amendments in the General Fund, Electric Fund, and Gas Fund, at a Total Cost of up to $2,468,385; CEQA: Not a project under CEQA Guidelines sections 15378(b)(4) and (5). City Manager Comments Ed Shikada, City Manager DocuSign Envelope ID: JDN83627-382UD-2018-JD9U-NSJ8293UDJ89 ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Action Minutes: 04/10/2023 Action Items 10.Approval of the Electric Utility Construction Services Contract With VIP Powerline Corp. (C23185980) for a Total Not-to-Exceed Amount of $20,000,000 Over Five Years; CEQA status – exempt (existing facilities, replacement or reconstruction) MOTION: Mayor Kou moved, seconded by Council Member Lauing to approve and authorize the City Manager to execute the construction contract C23185980 (Attachment A) with VIP Powerline Corp. (VIP) in an amount not-to-exceed $20,000,000 over five (5) years, with an annual not-to exceed amount of $4,000,000 for Electric Construction Services to provide essential ongoing operational work including construction maintenance and system improvement work on the City’s electric distribution system at various locations throughout the City of Palo Alto. MOTION PASSED: 6-1, Tanaka no 11.Consideration of additional 2023 Council Priority Objectives MOTION: Mayor Kou moved, seconded by Council Member Burt to approve additional priority objectives listed in Table #1 and identified to be completed in calendar year 2023: New objectives #2, 5, 8, 9, 13 in table 1 and do the following: •Add # 10 as an ad hoc committee •Amend objective iii as follows: Continue engagement with the San Francisco airport (instead of SFO Roundtable). MOTION PASSED: 7-0 MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Mayor Kou moved, seconded by Council Member Burt to approve additional priority objectives listed in Table #1 and identified to be completed in calendar year 2023: New objectives # 7, 11, 12 in table 1 and do the following: •Add # 4 and # 6 initiate work by the end of the calendar year MOTION PASSED: 6-1, Tanaka no 12.Discussion and Possible Revision to 2023 Standing Committee Topics (Continued from February 13, 2023) DocuSign Envelope ID: JDN83627-382UD-2018-JD9U-NSJ8293UDJ89 Page 4 of 4 Sp. City Council Meeting Action Minutes: 04/10/2023 ACTION MINUTES MOTION: Council Member Burt moved, seconded by Mayor Kou to accept the 2023 Standing Committee Topics with the following additions: A.Refer to Rail Committee and Council Appointed Officer Committee to propose the scope and process for their committees B.Refer to the Finance Committee as part of FY 24 budget process to return library services and children’s theater back to pre-pandemic service levels, increase police foot and bike patrol in downtown and Cal Ave, increase HSRAP funding, and funding for youth mental health C.Refer to the Policy and Services Committee: 1) revisit city wide leaf blower ban and other machinery as soon as feasible in 2024, 2) discussion of ALPR program should be reviewed by City Auditor, Independent Police Auditor, or another department D.Refer all housing related items in the Policy and Services Committee workplan to the upcoming City Council Ad Hoc Housing Committee MOTION PASSED: 7-0 Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 11:35 P.M. NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. APPROVED: ____________________ ATTEST: ____________________ City Clerk Mayor DocuSign Envelope ID: JDN83627-382UD-2018-JD9U-NSJ8293UDJ89 Certificate Of Completion Status: CompletedEnvelope Id: JDN83627382UD2018JD9USJ8293UDJ89 Subject: DocuSign: Action Minutes Source Envelope: Document Pages: 9 Signatures: 4 Envelope Originator: Certificate Pages: 2 Initials: 0 Vinhloc Nguyen AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Vinhloc.Nguyen@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Holder: Vinhloc Nguyen Vinhloc.Nguyen@CityofPaloAlto.org Location: DocuSign Pool: StateLocal Status: Original 4/15/2023 5:18:20 PM Security Appliance Status: Connected Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Lydia Kou Lydia.kou@cityofpaloalto.org Council Member Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 98.47.210.91 Signed using mobile Sent: 4/15/2023 5:23:11 PM Viewed: 4/16/2023 3:38:37 AM Signed: 4/16/2023 3:39:59 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 4/15/2023 3:40:00 AM Viewed: 4/15/2023 9:27:03 AM Signed: 4/15/2023 9:27:19 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/15/2023 5:23:11 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked Signing Complete Security Checked Completed Security Checked 4/15/2023 9:27:03 AM 4/15/2023 9:27:19 AM 4/15/2023 9:27:19 AM Payment Events Status Timestamps