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Home My WebLink About2022-10-24 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 6 Special Meeting October 24, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Present Remotely: None Absent: None Special Orders of the Day 1. Appreciation for Joe Simitian, Santa Clara County Supervisor, for Advocacy on Behalf of the Palo Alto Community for affordable housing and support for mental health, and services to unhoused Palo Altans (including the $4 Million Challenge Grant in Support of Palo Alto Homekey) Action: No action was taken 2. The Great California Shakeout Action: No action was taken Study Session 3. Crime Mitigation Strategies through the Use of Automated License Plate Recognition (ALPR) Technology Action: No action was taken Agenda Changes, Additions and Deletions None. Public Comment ACTION MINUTES Page 2 of 6 (Sp.) City Council Meeting Action Minutes: 10/24/2022 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 6. MOTION: Council Member Cormack moved, seconded by Mayor Burt to approve Agenda Item Numbers 4-8. 4. Approval of Contract Amendment No. Two with GovernmentJobs.com, Inc. dba Neogov for Recruiting and Onboarding Services, to Extend the Term through June 30, 2025, Add Services, and Increase Compensation by an Amount Not-To-Exceed $249,883 for a New Contract Total Not-To-Exceed Amount of $411,323 5. Adoption of Resolution 10080 Authorizing a City Application for the State Permanent Local Housing Allocation (PLHA) Funds and Authorization of City Manager or Designee to Manage the Allocation 6. Approval of Fiscal Year 2022 Reappropriation Requests to be Carried Forward Into Fiscal Year 2023 and Budget Amendments in Various Funds 7. Approval of a Professional Services Agreement Contract Number C23185658 With BKF Engineers for the Amount of $900,000 Over a 3- year Term for On-Call Surveying and Design Support Services 8. Approve the Parks and Recreation Commission Recommendation for a New Skate Park; Authorize the Friends of Palo Alto Parks to begin Fundraising; and Direct Staff to Support Outreach MOTION PASSED Items 4, 5, 7, 8: 7-0 MOTION PASSED Item 6: 6-1 Tanaka no City Manager Comments Ed Shikada, City Manager ACTION MINUTES Page 3 of 6 (Sp.) City Council Meeting Action Minutes: 10/24/2022 Action Items 9. PUBLIC HEARING: Staff Recommend the City Council Review the North Ventura Coordinated Area Plan (NVCAP) Refined Preferred Alternative, Take Public Comment, and Endorse the Refined Preferred Alternative Plan. MOTION: Council Member Filseth moved, seconded by Mayor Burt to Continue the item to November 14th MOTION PASSED: 6-1, Cormack no 10. Review and Provide Direction to Staff on the Draft Permanent Parklet Program Standards and Policies; Adopt an Interim Ordinance and Resolution to Continue the Pilot Parklet Program and Other On-Street Uses During Transition Period; and Direct Staff to Return with Legislation Implementing a Permanent Parklet Program ORIGINAL MOTION: Council Member Cormack moved, seconded by Council Member Filseth to: Adopt Interim Ordinance and draft resolution currently set to expire on December 31, 2022, to extend the temporary parklet program to June 30, 2023, and allow the other on-street and parking lot dining and retail programs to December 31, 2023. Direct staff to continue allowing dining at street grade until June 30, 2023 a) Direct staff to implement Option 2 of the Neighbor consent letter through administrative regulations to begin on January 1, 2023. SUBSTITUTE MOTION: Council Member Stone moved, seconded by Mayor Burt to substitute as follows as sub-bullets to the above motion: a) that parklets be allowed without coverings or obstructions above 38” for a fee, to be determined, in front of neighboring businesses b) Allow for a first right of refusal for renting a parklet space, with the first right to go to the business immediately behind the parklet space SUBSTITUTE MOTION FAILED: 2-5, Tanaka, Kou, Cormack, Filseth, DuBois no ACTION MINUTES Page 4 of 6 (Sp.) City Council Meeting Action Minutes: 10/24/2022 MOTION SPLIT FOR PURPOSE OF VOTING MOTION: Council Member Cormack moved, seconded by Council Member Filseth to adopt Interim Ordinance 5572 and Resolution 10081 currently set to expire on December 31, 2022, to extend the temporary parklet program to June 30, 2023, and allow the other on-street and parking lot dining and retail programs to December 31, 2023. Direct staff to continue allowing dining at street grade until June 30, 2023. MOTION PASSED: 7-0 MOTION: Council Member Cormack moved, seconded by Council Member Filseth to add as a sub-bullet to the above motion: a) Direct staff to implement Option 2 of the Neighbor consent letter through administrative regulations to begin on January 1, 2023. MOTION PASSED: 4-3, Burt, Tanaka, Stone no MOTION: Council Member Dubois moved, seconded by Vice Mayor Kou to: 1. Direct staff to implement proposed permanent standards upon adopting of a permanent parklet ordinance 2. As to the permanent parklet program, direct staff to: a. Return to Council establishing an application fee, cleaning fee and security deposit based on cost recovery. b. Return to Council establishing and annual license fees as soon as possible, set to 70% of ground retail rate for "downtown" and "not downtown" in Table 2 c. Require Consent letter from both neighboring tenant and owner d. Limit Amplified sound to come only from buildings AMENDMENT: Council Member Tanaka, seconded by Mayor Burt to direct staff to return with a recommendation for continuing propane use pending a phase out based on practical feasibility for restaurants AMENDMENT PASSED: 4-3, Cormack, Kou, DuBois no ACTION MINUTES Page 5 of 6 (Sp.) City Council Meeting Action Minutes: 10/24/2022 MOTION INCORPORATING AMENDMENT: Council Member Dubois moved, seconded by Vice Mayor Kou to: 1. Direct staff to implement proposed permanent standards upon adopting of a permanent parklet ordinance a. Direct staff to return with a recommendation for continuing propane use pending a phase out based on practical feasibility for restaurants 2. As to the permanent parklet program, direct staff to: a. Return to Council establishing an application fee, cleaning fee and security deposit based on cost recovery. b. Return to Council establishing an annual license fees as soon as possible. c. Require Consent letter from both neighboring tenant and owner. Upon revocation, owner has a minimum of six months before they are required to remove the parklet. d. Limit Amplified sound to come only from buildings. MOTION PASSED: 6-1 Tanaka no Council Member Questions, Comments and Announcements None Adjournment: The meeting was adjourned at 12:31 A.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes ACTION MINUTES Page 6 of 6 (Sp.) City Council Meeting Action Minutes: 10/24/2022 and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Certificate Of Completion Envelope Id: C53BD11136B84E59986F93C1DF2278D1 Status: Completed Subject: DocuSign: Approved Minutes 10/24/2022 Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Vinhloc Nguyen AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Vinhloc.Nguyen@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Status: Original 11/22/2022 9:04:18 AM Holder: Vinhloc Nguyen Vinhloc.Nguyen@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Patrick Burt pat@patburt.org Mr Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 70.95.246.176 Sent: 11/22/2022 9:21:49 AM Viewed: 11/22/2022 9:46:10 AM Signed: 11/22/2022 9:46:26 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.194.137.24 Signed using mobile Sent: 11/22/2022 9:46:27 AM Viewed: 11/22/2022 9:50:18 AM Signed: 11/22/2022 9:50:32 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/22/2022 9:21:49 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 11/22/2022 9:50:18 AM Signing Complete Security Checked 11/22/2022 9:50:32 AM Completed Security Checked 11/22/2022 9:50:32 AM Payment Events Status Timestamps