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Home My WebLink About2022-10-03 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting October 3, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:33 P.M. Present in person: Burt, Cormack, DuBois, Filseth, Stone, Tanaka Present Virtually: Kou Absent: None Closed Session 1.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nicholas Raisch, Tori Anthony, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), Management and Professional Employees (MGMT) ; Authority: Government Code Section 54957.6 (a) ACTION: Removed from Consideration Special Order of the Day 2.Adoption of Resolution for Heather Souza Upon Her Retirement MOTION: Council Member Cormack moved, seconded by Vice Mayor Kou to adopt a resolution for Heather Souza upon her retirement. MOTION PASSED: 7-0 Agenda Changes, Additions and Deletions Items 1 and 8 were removed from consideration prior to the meeting. ACTION MINUTES Page 2 of 5 (Sp.) City Council Meeting Action Minutes: 10/3/2022 Consent Calendar Council Member Cormack registered a no vote on Agenda Item Number 6. Council Member Tanaka registered a no vote on Agenda Item Number 7. Council Member DuBois, Stone, Tanaka requested to pull item 4. MOTION: Council Member DuBois moved, seconded by Mayor Burt to approve Agenda Item Numbers 3 and 5-7 and pull Item 4 for discussion. 3.Approve Minutes from the September 19, 2022 City Council Meetings 4.Approval of a Professional Services Agreement With Eagle Systems (dba Synergy Companies) for Development and Administration of Heat Pump Water Heater Pilot Program, Energy and Water Efficiency, and Electrification Programs for the City's Utility Customers in a Total Not- to-Exceed Amount of $7.705M for a 3-Year Term Through October 2025 (Pulled for discussion) 5.Approval of Construction Contract Number C23184924 with Ron Paris Construction Company, Inc. in the Amount of $990,733; Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $99,073 for the Water, Gas, Wastewater Office Remodel Project, Capital Improvement Program Project PE-19001; and Approval of Budget Amendments in the Capital Improvement Fund, Water Fund, Gas Fund and Wastewater Collection Fund 6.Adoption of Resolution 10073 Authorizing Use of Teleconferencing for Council Meetings During Covid-19 State of Emergency 7.Adopt Resolution 10074 Authorizing the City Manager to Purchase a Portion of the City’s Natural Gas Requirements From Certain Prequalified Natural Gas Suppliers Under Specified Terms and Conditions for Delivery During Calendar Years 2023 Through 2028, Inclusive, With a $150 Million Maximum Aggregate Transaction Limit MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PASSED ITEMS 3,5: 7-0 MOTION PASSED ITEM 6: 6-1, Cormack no MOTION PASSED ITEM 7: 6-1, Tanaka no City Manager Comments ACTION MINUTES Page 3 of 5 (Sp.) City Council Meeting Action Minutes: 10/3/2022 Action Items 8.TEFRA Hearing Regarding Conduit Financing for the Kehillah Jewish High School's for the Partial or Full Refinancing of the 2014 Loan and Financing the Development, Construction, Renovation, Improvement and Equipping of the Corporation's Campus at 3900 Fabian Way, Palo Alto; and Approving the issuance of a Tax-exempt Loan by the California Municipal Finance Authority for this Purpose and Other Matters Relating Thereto ACTION: Removed from Consideration 9.Acceptance of Sustainability and Climate Action Plan (S/CAP) Goals and Key Actions; Review of Proposed Reach Code Changes; Adoption of Resolutions Adopting Advanced Heat Pump Water Heater Program Guidelines, Creating and Funding Electrification Reserves, Amending the City’s Policy on the Use of Cap and Trade Allowance Revenues, and Adopting a Carbon Neutrality Goal; Approval of Budget Amendments in the Electric Fund, Gas Fund, and General Fund; and Direction to Staff to Amend the 2022 Utilities Legislative Guidelines MOTION: Council Member Cormack moved, seconded by Council Member DuBois to 1.Direct staff to implement the Advanced Heat Pump Water Heater Program by: A.Adopting Resolution 10075 (Staff Report 14606, Attachment C) approving the Advanced Heat Pump Water Heater Program Design Guidelines; B.Adopting Resolution 10076 (Staff Report 14606, Attachment D) creating an Electrification Reserve, establishing reserve guidelines, and transferring $4.5 million from the Electric Special Projects Reserve to the Electrification Reserve; C.Adopting Resolution 10077 (Staff Report 14606, Attachment E) amending the City’s Policy on the Use of Freely Allocated Allowances Under the State's Cap- and-Trade Program and authorizing the City Manager to use $1.25 million from the Gas Utility Cap and Trade Reserve for the Advanced Heat Pump Water Heater program; and D.Amending the Fiscal Year 2023 Budget Appropriation by: i.For the Electric Utility Funds: a.Increase Electric Resource Management Operating Expenses for Contract Services by $4,763,000 b.Decrease Electrification Reserve by $4.5 million c.Decrease Electric Supply Operations Reserve by $150,000 d.Decrease Electric Distribution Operations Reserve by $86,000 ii.For the Gas Utility Funds: a.Increase Gas Resource Management Operating Expenses for Contract Services by $1.25 million b.Decrease Gas Cap & Trade Reserve by $1.25 million iii.For the General Fund: a.Increase Planning & Development Operating Expenses for Contract Services by $250,000 ACTION MINUTES Page 4 of 5 (Sp.) City Council Meeting Action Minutes: 10/3/2022 b.Increase Planning and Development Services Revenue for Inspection Fees by $250,000 2.Approve and authorize the City Manager or their designee to execute professional services agreement C23181953A with Eagle Systems, LLC doing business as Synergy Companies (Staff Report 14542, Attachment A) MOTION PASSED: 6-1, Tanaka no MOTION: Council Member Cormack moved, seconded by Council Member DuBois to 1.Accept the proposed S/CAP Goals and Key Actions (Staff Report 14606, Attachment A) as a summary of the City’s workplan under the S/CAP Framework; 2.Adopt Resolution 10078 Adopting a Carbon Neutrality Goal in 2030 to Further the Climate Goals of the Sustainability and Climate Action Plan (Staff Report 14606, Attachment F) 3.Direct staff to amend the 2022 Utilities Legislative Guidelines (Staff Report 14606, Attachment G) to include an Electrification Workforce Development guideline MOTION PASSED: 7-0 MOTION: Council Member Cormack moved, seconded by Council Member Stone to refer to staff the design of a Climate Action Commission that will include student members and to bring this referral back along with a workplan at the end of the year MOTION PASSED: 7-0 MOTION: Mayor Burt moved, seconded by Council Member DuBois to refer to S/CAP ad hoc committee to begin work on the following and present to the Council by year end an outline: 1.Identify community partner organizations and how they can help support the S/CAP moving forward 2.Preliminary committee review of a prospective commercial HVAC electrification program (E2) 3.An EV strategic plan (EV1-10) MOTION PASSED: 5-2, Filseth, Tanaka no 10.Adoption of Support or Oppose Positions on State and Local Measures Presented to Palo Alto Voters on the November 8, 2022 Ballot MOTION: Mayor Burt moved, seconded by Council Member Cormack to support Measure K and Measure L. MOTION PASSED: 6-1, Tanaka no MOTION: Mayor Burt moved, seconded by Council Member Cormack to support Proposition 1. ACTION MINUTES Page 5 of 5 (Sp.) City Council Meeting Action Minutes: 10/3/2022 MOTION PASSED: 7-0 MOTION: Mayor Burt moved, seconded by Council Member Stone to support Proposition 28. MOTION PASSED: 4-3, Cormack, Filseth, Tanaka No MOTION: Mayor Burt moved, seconded by Council Member Filseth to support Proposition 31. MOTION PASSED: 7-0 MOTION: Council Member DuBois moved, seconded by Council Member Cormack to support Proposition 30. MOTION FAILED: 3-4, Kou, Tanaka, Burt, Filseth No Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 10:35 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Certificate Of Completion Envelope Id: C53BD11136B84E59986F93C1DF2278D1 Status: Completed Subject: DocuSign: Approved Minutes 10/24/2022 Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Vinhloc Nguyen AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Vinhloc.Nguyen@CityofPaloAlto.org IP Address: 199.33.32.254 Record Tracking Status: Original 11/22/2022 9:04:18 AM Holder: Vinhloc Nguyen Vinhloc.Nguyen@CityofPaloAlto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Patrick Burt pat@patburt.org Mr Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 70.95.246.176 Sent: 11/22/2022 9:21:49 AM Viewed: 11/22/2022 9:46:10 AM Signed: 11/22/2022 9:46:26 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.194.137.24 Signed using mobile Sent: 11/22/2022 9:46:27 AM Viewed: 11/22/2022 9:50:18 AM Signed: 11/22/2022 9:50:32 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/22/2022 9:21:49 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 11/22/2022 9:50:18 AM Signing Complete Security Checked 11/22/2022 9:50:32 AM Completed Security Checked 11/22/2022 9:50:32 AM Payment Events Status Timestamps