HomeMy WebLinkAbout2021-12-13 City Council Action MinutesCITY COUNCIL
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Special Meeting
December 13, 2021
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:01 P.M.
Present: Burt, Cormack, DuBois, Filseth, Stone, Tanaka
Absent: Kou
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his Designees
Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely
Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and
Terence Howzell)
Employee Organization: Service Employees International Union,(SEIU)
Local 521, Utilities Management and Professional Association of Palo
Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto
Police Management Association (PMA), International Association of Fire
Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ;
Authority: Government Code Section 54957.6 (a). This item has been
continued to a date uncertain.
Special Orders of the Day
2. Adoption of Resolution 10007 for Karen McAdams Upon Her
Retirement.
MOTION: Council Member Filseth moved, seconded by Council Member
Stone to adopt the Resolution for Karen McAdams upon her retirement.
MOTION PASSED: 6-0, Kou absent
3. Appointment of Candidates for the Architectural Review Board, Historic
Resources Board, Parks and Recreation Commission, and Planning and
Transportation Commission.
MOTION: Mayor DuBois moved, seconded by Council Member Cormack to:
A. Vote tonight for two ARB positions;
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B. Direct the Clerk to open a new recruitment opening from now until the
end of January for the open positions; and
C. Request the incumbent to serve the holdover position until recruited.
MOTION PASSED: 6-0, Kou absent
The City Council took a break at 5:17 P.M. and returned at 6:00 P.M.
First Round of voting for two positions on the Architectural Review Board
with terms ending December 15, 2024.
Voting For:
Peter Baltay (Incumbent):
Valerie Driscoll:
David L. Hirsch (Incumbent):
Yujin Jeon:
Kathryn Jordan:
Manix Patel:
Brigham Wilson:
Jim Xiao:
Bin Zhou:
Burt, Cormack, DuBois, Filseth,
Stone
Burt, Cormack, DuBois, Filseth,
Stone
Tanaka
Peter Baltay with 5 votes, and David L. Hirsch with 5 votes were
appointed to the Architectural Review Board.
First Round of voting for one position on the Historic Resources Board with
an unexpired term ending December 15, 2022.
Voting For:
Valerie Driscoll:
Alisa Eagleston-Cieslewicz:
Burt, Cormack, DuBois, Filseth,
Stone, Tanaka
Alisa Eagleston-Cieslewicz with 6 votes was appointed to the
unexpired term on the Historic Resources Board.
First Round of voting for two positions on the Parks and Recreation
Commission with terms ending December 15, 2024.
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Voting For:
Annie Carl:
Anne Warner Cribbs (Incumbent):
Claire Elliott:
Nellis L. Freeman, Jr.:
Jeff Greenfield (Incumbent):
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Cormack, Filseth, Stone
Burt
Burt, DuBois, Filseth, Stone
Cormack, Tanaka
DuBois
Tanaka
Jeff Greenfield with 4 votes was appointed to the Parks and
Recreation Commission. A second round of voting for the remaining
term ending December 15, 2024 is required.
First Round of voting for two positions on the Planning and Transportation
Commission with terms ending December 15, 2025.
Voting For:
Bryna Chang (Incumbent):
Leonard Ely:
Kathryn Jordan:
Arthur Keller:
Chunming Niu:
Keith Reckdahl:
Burt, DuBois, Filseth, Stone, Tanaka
Tanaka
Stone
Burt, Cormack, DuBois, Filseth
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Nisar Shaikh:
Brigham Wilson:
Cormack
Bryna Chang with 5 votes, and Keith Reckdahl with 4 votes were
appointed to the Planning and Transportation Commission.
Second Round of voting for 1 position on the Parks and Recreation
Commission with a term ending December 15, 2024.
Voting For:
Annie Carl:
Anne Warner Cribbs (Incumbent):
Claire Elliott:
Nellis L. Freeman, Jr.:
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Cormack, Filseth, Stone
Burt
Tanaka
DuBois
There was no majority vote for the applicants. A third round of voting was
required.
Third Round of voting for 1 position on the Parks and Recreation Commission
with a term ending December 15, 2024.
Voting For:
Anne Warner Cribbs (Incumbent):
Eve Klein:
DuBois, Cormack, Filseth, Stone
Burt
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Rich Pearson:
Andie Reed:
Tanaka
Anne Warner Cribbs with 4 votes was appointed to the Parks and
Recreation Commission.
First Round of voting for one position on the Parks and Recreation
Commission with an unexpired term ending December 15, 2022.
Voting For:
Annie Carl:
Claire Elliott:
Nellis L. Freeman, Jr.:
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Burt, DuBois, Filseth
Stone
Cormack, Tanaka
There was no majority vote. A second round of voting was required.
First Round of voting for one position on the Parks and Recreation
Commission with a term ending December 15, 2025.
Voting For:
Annie Carl:
Claire Elliott:
Nellis L. Freeman, Jr.:
Burt, Cormack, DuBois,
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Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Filseth, Stone
Tanaka
Nellis L. Freeman, Jr with 5 votes was appointed to the term on the
Parks and Recreation Commission.
First Round of voting for one position on the Parks and Recreation
Commission with an unexpired term ending December 15, 2022.
Voting For:
Annie Carl:
Claire Elliott:
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Burt
Stone
Cormack, Tanaka
DuBois, Filseth
There was no majority vote. A second round of voting was required.
Second Round of voting for one position on the Parks and Recreation
Commission with an unexpired term ending December 15, 2022.
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Voting For:
Annie Carl:
Claire Elliott:
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Burt, Stone
Cormack, Filseth, Tanaka
DuBois
There was no majority vote. A third round of voting was required.
Third Round of voting for one position on the Parks and Recreation
Commission with an unexpired term ending December 15, 2022.
Voting For:
Annie Carl:
Claire Elliott:
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Burt, Stone, DuBois
Cormack, Tanaka
Filseth
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There was no majority vote. A fourth round of voting was required.
Fourth Round of voting for one position on the Parks and Recreation
Commission with an unexpired term ending December 15, 2022.
Voting For:
Annie Carl:
Claire Elliott:
Eve Klein:
Shani Kleinhaus:
Joy Oche:
Rich Pearson:
Andie Reed:
Thomas Rota:
Mark Bennett Weiss:
Burt, DuBois, Filseth,
Stone
Cormack, Tanaka
Shani Kleinhaus with 4 votes was appointed to the unexpired term
on the Parks and Recreation Commission.
Agenda Changes, Additions and Deletions
Mayor DuBois announced that Item 20A and 20B will be heard together as
one item.
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 10,
13, 14.
MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack
to approve Agenda Item Numbers 4-18.
4. Approval of Minutes November 29, 2021 City Council Meeting.
5. Approval of Amendment Number 1 to Contract Number C21179861
with Downtown Streets, Inc., for Downtown Cleaning Services, in
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Order to Extend the Term by Two Years (through January 11th, 2024),
Increase the Total Not to Exceed Amount to $323,244, and Correct a
Clerical Error in the Contractor's Name.
6. Approval of Contract Number C20182200 With Cratus, Inc. in the
Amount of $3,444,302 for Sanitary Sewer Replacement Project 30
(WC-17001) in the Ventura, Charleston Meadows, Fairmeadow, and
Palo Verde Neighborhoods; Authorization for the City Manager to
Negotiate and Execute Related Change Orders Not-to-
Exceed$344,430, for a Total Not-to-Exceed Amount of $3,788,732;
and Approval of Budget Amendments in the Wastewater Collection
Fund.
7. Approval and Authorization for the City Manager or Their Designee to
Execute the Following Three Utilities Public Benefits Program Contract
Amendments: 1) Amendment Number 3 to Eagle Systems
International, Inc. DBA Synergy Companies C15159126, Extending the
Term for One Additional Year With no Increase in Compensation; 2)
Amendment Number 4 to Eagle Systems International, Inc. DBA
Synergy Companies C15159125, extending the Term for One
Additional Year With no Increase in Compensation; 3) Amendment
Number 3 to CLEAResult Consulting, Inc. C15159135 extending the
Term for One Additional Year With no Increase in Compensation.
8. Approval of a Professional Services Agreement With CLEAResult for
Efficiency and Electrification Program Services for Small to Medium
Business and Commercial Customers for a Total Not-to-Exceed
Amount$2,571,714 for a Three-Year Term Through December 31,
2024.
9. Approval of Resolution 10008 amending the City of Palo Alto's
Employee Flexible Benefits Plan as a provision of the Consolidated
Appropriations Act of 2021 and the American Rescue Plan Act of 2021
(ARPA) as they relate to Employee Health Care and Dependent Care
Flexible Spending Accounts.
10. Approval of Amendment No. 3 to Contract C17166591 with Susan
Zoccola, LLC to increase the contract amount by $35,000 for a total
not to exceed amount of $135,000 and to extend the term through
December 2023 to complete the artwork associated with the
Charleston-Arastradero Corridor Project.
11. Approval of Contract S20178749 Amendment No. 2 with LCT
SOFTWARE, LLC in the Amount of $70,800 for a New Not to Exceed
Amount of $174,330 for Electronic Document Review Software related
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to the city’s Land Use and Permitting System Through December 31,
2022.
12. Adoption of Resolution 10009 Approving an Application and Making
Required Findings for Proposition 68 Per Capita Grant Funds for
Boulware Park Improvement Project in the Amount of $218,000.
13. Request for Authorization to Amend the Existing Legal Service
Agreement With the Law Firm of Colantuono, Highsmith & Whatley, PC
(Contract S17167696) to Increase the Contract Amount by an
Additional $70,000 for a new Not-to-Exceed Amount of $455,000 and
to Extend the Term to October 1, 2024.
14. Adoption of Revisions to Management and Professional Employees
Compensation Plan.
15. Approval of a Memorandum of Understanding Between the City of Palo
Alto Police Department and the City of Campbell for the Santa Clara
County Specialized Enforcement Team (SCCSET) for a Period of Ten
Years at a Cost of $10,000 or $5,000 Annually Depending on PAPD
Participation.
16. Adoption of an Ordinance Restating Procedures For Expedited
Permitting Processing For Electric Vehicle Charging Systems.
17. Approval of a License Agreement With New Cingular Wireless PCS,
LLC, to Continue Operating the Communications Site on the City
Owned Property Located at 1082 Colorado Avenue.
18. Adoption of Resolution 10010 Authorizing the City Manager to
Execute Participation Agreements on behalf of Palo Alto to Enter Into
the Settlement Agreements with McKesson Corporation, Cardinal
Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson,
Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals,
Inc., and Janssen Pharmaceuitca, Inc., Agree to the Terms of the MOU
Allocating Settlement Proceeds, and Authorize Entry Into the MOU with
the California Attorney General.
ITEMS 10, 13, 14 OF MOTION PASSED: 5-1, Tanaka no, Kou absent
ITEMS 4-9, 11-12, 15-18 OF MOTION PASSED: 6-0, Kou absent
Action Items
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19. Progress Report on the Sustainability and Climate Action Plan Update
and S/CAP Ad Hoc Committee Work, and Acceptance of the S/CAP
Three-Year Work Plan.
MOTION: Council Member Cormack moved, seconded by Council Member
Filseth to:
A. Accept the current draft S/CAP 3-Year Work Plan that incorporates the
Council directives from April 2021 (Attachment A);
B. Direct Staff to propose necessary staffing in the Electric Fund and the
General Fund during the mid-year budget update, in order to
implement the near-term activities in the draft S/CAP 3-Year Work
Plan; and
C. Direct Staff to bring forward a proposal on including an S/CAP impact
statement as part of future relevant staff reports on City Council items
at the 2022 City Council Retreat.
MOTION PASSED: 6-0, Kou absent
The City Council went on a break at 8:54 P.M. and returned at 9:06 P.M.
20A. Approval of Employee Appreciation Leave of Three Days (Not to
Exceed 36 Hours) On A One-time Basis for City of Palo Alto Employees
to be Used Between December 19, 2021 through January 8, 2022, and
Authorize the City Manager or Their Designee to Execute Agreements
With Designated Employee Representative Groups.
20B. Approval of Amendments to the Employment Agreements Between the
City of Palo Alto and Council Appointed Officers, Specifically the City
Attorney and the City Manager.
Items 20A and 20B were heard together as one Item.
MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack
to:
A. Approve Employee Appreciation Leave of three days (not to exceed 36
hours) on a one-time basis for all City of Palo Alto employees to be
used between December 19, 2021 through January 8, 2022;
B. Authorize the City Manager or their designee to execute agreements
with designated employee representative groups as needed for
implementation;
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C. Approve and authorize the Mayor to execute the following contract
amendments for Council Approved Officers:
i. Amendment No. 9 to Employment Agreement between the City
of Palo Alto and Molly S. Stump; and
ii. Amendment No. 3 to Employment Agreement between the City
of Palo Alto and Ed Shikada.
MOTION PASSED: 5-1, Tanaka no, Kou absent
21. Discussion and Possible Direction Regarding In-Person, Remote, or
Hybrid City Council and Board and Commission Meetings.
MOTION: Council Member Cormack moved, seconded by Council Member
Tanaka to defer resumption of in-person hybrid meetings for Standing
Committees, and BCC (Board, Committee, and Commission) meetings to
March.
MOTION PASSED: 6-0, Kou absent
Council Member Questions, Comments and Announcements
None
Adjournment: The meeting was adjourned at 10:21 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
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