The URL can be used to link to this page

Home My WebLink About2021-10-04 City Council Action MinutesACTION MINUTES Page 1 of 5 City Council Special Meeting October 4, 2021 Virtual Only The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Agenda Changes, Additions and Deletions None Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 4. MOTION: Council Member Kou, seconded by Council Member Tanaka, third by Council Member Stone to pull Agenda Item Number 5 MOTION: Mayor DuBois moved, seconded by Council Member Cormack to approve Agenda Item Numbers 2-4, 6. 1. Approval of Minutes from August 30, 2021 City Council Meeting. 2. Request for Authorization to Amend the Existing Agreement for Litigation Defense Services with the Law Firm of Jarvis, Fay & Gibson (Contract S15159508) to Extend the Term to June 30, 2022. 3. Approval of a Budget Amendment (Requires 2/3 Approval) for General Fund Operating Budget in Community Services Department Implementing a Grant from the Institute of Museum and Library Services (IMLS) Museums for America Grant Awarded to the Palo Alto Art Center Foundation to Support Creative Attention Initiative at the Palo Alto Art Center. 4. Approval of an Exemption to Competitive Solicitation and Change Order No. 1 to Existing Contract C20172366A With Hotline Construction, Inc. for Additional Underground Construction and Emergency Construction On-call Services, Increasing the Contract Amount by $6,800,000 for a new Not-to-Exceed Amount DocuSign Envelope ID: 52EC3D7B-FF5D-44C9-B1EF-54D32F5E7750 ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 10/04/2021 of$11,300,000; and Approve a Budget Amendment in the Electric Fund. 5. Approval of Advanced Metering Infrastructure (AMI) Contract with Sensus USA Inc. in the Amount of $15,283,218; and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not- to-Exceed Amount of $1,484,000, for a Total Contract Amount Not-to- Exceed $16,767,218; Approval of Amendment No. 2 with E Source in an Amount Not-to-Exceed $1,339,947 for Phase 3 AMI Consulting; and 3) Adoption of a Resolution to Transfer up to$18,900,000 from the Electric Special Project Reserves to the Smart Grid Technology Installation Project EL-11014. (This item is continued to a date uncertain) 6. Approval of Construction Contract Number C22181780 with Roofing Constructors, Inc. in the Amount Not-to-Exceed $362,713 to Replace the Existing F & FH Wing Roofs at Cubberley Community Center, Capital Improvement Program Project CB-16002; and Authorization of Contract Contingency in an Amount Not-to-Exceed $36,271 for Related, Additional but Unforeseen Work Which May Develop During the Project. ITEMS 2, 3, 6 OF MOTION PASSED: 7-0 ITEM 4 OF MOTION PASSED: 6-1, Tanaka no Action Items 7. Update from the Palo Alto Advisory Committee on Early Care & Education (PAACECE) on recent Assessment of Local Families, Effect of COVID on Child Care providers and plans to address identified needs, including the Approval of Budget Amendments in the General Fund and the Child Care Trust Fund to Implement the PAACECE's Annual Work Plan. MOTION: Council Member Stone moved, seconded by Mayor DuBois to approve an amendment the Fiscal Year 2022 Budget Appropriation for: A. The Child Care Trust Fund by: i. Increasing the expense appropriation transfer to the General Fund by $50,000, with the additional funding proportionally allocated as indicated in the report; and DocuSign Envelope ID: 52EC3D7B-FF5D-44C9-B1EF-54D32F5E7750 ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 10/04/2021 ii. Decreasing the ending fund balance by $50,000, with the additional funding proportionally allocated as indicated in the report; B. The General Fund by: i. Increasing the revenue estimate transfer from the Child Care Trust Fund by $50,000, with the additional funding proportionally allocated as indicated in the report; and ii. Increasing the Community Services Department expenditure appropriation by $50,000, with the additional funding proportionally allocated as indicated in the report, to address the needs of Early Education Providers and local families as identified by the Palo Alto Early Care & Education Committee. MOTION FAILED: 4-3, Cormack, Filseth, Tanaka no MOTION: Mayor DuBois, seconded by Council Member Stone to approve an amendment the Fiscal Year 2022 Budget Appropriation for: A. The Child Care Trust Fund by: i. Increasing the expense appropriation transfer to the General Fund by $30,000; and ii. Decreasing the ending fund balance by $30,000; B. The General Fund by: i. Increasing the revenue estimate transfer from the Child Care Trust Fund by $30,000; and ii. Increasing the Community Services Department expenditure appropriation by $30,000 to address the needs of Early Education Providers and local families as identified by the Palo Alto Early Care & Education Committee. MOTION PASSED: 7-0 The City Council went on break at 6:26 P.M. and returned at 6:36 P.M. 8. 922 College Avenue [20PLN-00104]: Request for Review of a Parcel Map with Exceptions to Adjust Lot Lines for Two Substandard Parcels to Facilitate the Redevelopment and Sale of Two Homes. DocuSign Envelope ID: 52EC3D7B-FF5D-44C9-B1EF-54D32F5E7750 ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 10/04/2021 Environmental Assessment: Exempt. Zoning District: R-1 (Single Family Residential). MOTION: Council Member Cormack moved, seconded by Mayor DuBois to: A. Find the project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, and 15061(b)(3); and B. Find that the subject parcel map with exceptions substantially conforms to the approved preliminary parcel map with exceptions and approve the subject parcel map with exceptions on the consent calendar pursuant to Palo Alto Municipal Code (PAMC) Chapter 21.16 and the Subdivision Map Act. MOTION PASSED: 7-0 AA1. Public Hearing: Adoption of Two Ordinances Implementing the Objective Standards Project, Including:1) New Chapter 18.24, Objective Design Standards, to Replace Existing Context-Based Design Criteria; 2) Modifications to Affordable Housing (AH) and Workforce Housing (WH) Overlay Districts to Eliminate the Legislative Process; 3) Expansion of Affordable Housing (AH) and Housing Incentive Program (HIP) to PTOD-Eligible Properties; 4) Changes to Remove Inconsistencies and Redundancies, and Streamline Project Review Throughout Title 18 Chapters. Public Hearing opened at 7:11 P.M. Public Hearing closed at 7:26 P.M. MOTION: Council Member Cormack moved, seconded by Council Member Kou to continue this item to the October 25, 2021 City Council meeting. MOTION PASSED: 7-0 The City Council took a break at 9:30 P.M. and returned at 9:40 P.M. 9. Adopt an Ordinance Amending Palo Alto Municipal Code Title 10 (Parking) to Allow Virtual Parking Permits and Update Definitions and Procedures; and Direct Staff to Implement Virtual Parking Permits in a Phased Approach. MOTION: Council Member Stone moved, seconded by Vice Mayor Burt to: DocuSign Envelope ID: 52EC3D7B-FF5D-44C9-B1EF-54D32F5E7750 ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 10/04/2021 A. Adopt the attached ordinance amending Palo Alto Municipal Code (PAMC) Title 10 (Parking) to allow virtual parking permits and update definitions and procedures; B. Approve modifications to the City’s various on-street parking permit policies to implement virtual permits; and C. Direct Staff to study the delivery service double-parking issue and return to the City Council with a proposal to regulate on-street parking of delivery vehicles for commercial purposes. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:36 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. DocuSign Envelope ID: 52EC3D7B-FF5D-44C9-B1EF-54D32F5E7750 Certificate Of Completion Envelope Id: 52EC3D7BFF5D44C9B1EF54D32F5E7750 Status: Completed Subject: Please DocuSign: 20211004amCCs.pdf Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Danielle Kang AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Danielle.Kang@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 10/19/2021 5:12:37 PM Holder: Danielle Kang Danielle.Kang@cityofpaloalto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Tom DuBois tomforcouncil@gmail.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.5.55.204 Sent: 10/19/2021 5:13:40 PM Viewed: 10/20/2021 9:19:16 AM Signed: 10/20/2021 9:19:27 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 10/20/2021 9:19:29 AM Viewed: 10/20/2021 9:20:32 AM Signed: 10/20/2021 9:20:44 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/19/2021 5:13:40 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 10/20/2021 9:20:32 AM Signing Complete Security Checked 10/20/2021 9:20:44 AM Completed Security Checked 10/20/2021 9:20:44 AM Payment Events Status Timestamps