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Home My WebLink About2021-09-20 City Council Action MinutesACTION MINUTES Page 1 of 5 City Council Special Meeting September 20, 2021 Virtual Only The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: None SPECIAL ORDERS OF THE DAY 1. Adoption of Resolution 9989 Expressing Appreciation to Geoffrey Wong Upon His Retirement. MOTION: Mayor DuBois moved, seconded by Council Member Kou to adopt a Resolution Expressing Appreciation to Geoffrey Wong Upon His Retirement. MOTION PASSED: 7-0 2. Proclamation for Suicide Prevention Awareness Month. NO ACTION TAKEN 3. Neighbors Abroad. NO ACTION TAKEN CLOSED SESSION 4. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Green v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 16CV300760 Authority: Government Code Section 54956.9(d)(1). AA1. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Arbitration of Employee Discipline Matters Authority: Government Code Section 54956.9(d)(2) Two Potential Matters, as Defendant. DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 09/20/2021 MOTION: Council Member Cormack moved, seconded by Council Member Filseth to go into Closed Session. MOTION PASSED: 7-0 Council adjourned to Closed Session at 5:33 P.M. Council reconvened from Closed Session at 7:35 P.M. Mayor DuBois announced Green vs Palo Alto, Council voted to authorize an appeal and that the City issue an explanation on the item. AGENDA CHANGES, ADDITIONS AND DELETIONS Mayor DuBois announced Item 7 was been withdrawn by the applicant. Mayor DuBois advised that Item 9 is time sensitive and will start no later than 10 P.M. PUBLIC COMMENT CONSENT CALENDAR Vice Mayor Burt registered a no vote on Agenda Item Number 6. Council Member Tanaka registered a no vote on Agenda Item Number 6. MOTION: Mayor DuBois moved, seconded by Council Member Cormack to approve Agenda Item Numbers 5-6. 5. Approval of Minutes from August 23, 2021. 6. Approval of a Three-year Contract With Northwest Woodland Services, Inc. in an Amount Not-to-Exceed $646,950 for Trail Maintenance in the Palo Alto Baylands, Pearson-Arastradero Preserve, Foothills Nature Preserve, and Grounds Maintenance in Utility Reservoir Sites. MOTION PASSED ITEM 5: 7-0 MOTION PASSED ITEM 6: 5-2, Burt, Tanaka no DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 09/20/2021 ACTION ITEMS 7. 505 E Charleston Road [21PLN-00068]: Appeal of Director's Approval of a Safe Parking Permit Application. Approved by the Director of Planning and Development Services on May 12, 2021. Environmental Assessment: Exempt per CEQA Guidelines Section 15301 (Existing Facilities). Zoning District: Single-Family Residential (R-1). APPEAL WITHDRAWN BY APPELLANT ON 9/8/21. 8. PUBLIC HEARING: Staff recommend the City Council review the North Ventura Coordinated Area Plan (NVCAP) alternatives, take public comment, and determine the preferred alternative. Public Hearing opened at 8:20 P.M. Public Hearing closed at 9:01 P.M. The City Council suspended consideration of the item at 10:05 P.M. and continued at 10:20 P.M. MOTION: Mayor DuBois, seconded by Council Member Filseth to direct Staff to develop a preferred scenario with the following parameters: A. For Housing, to follow Alternative 1 plus going to a 50 ft height in designated areas; B. For Office, to follow Alternative 1 and evaluate the need for amortization of some office uses; C. For Retail, incentivizing retail through parking requirements and other ways to encourage (or require) some ground floor retail on El Camino and Park Blvd; D. For Park and Open Space, to focus on pursuing a naturalized creek, Alternative 1 for other buffers, parks, bike paths, and opportunities for park space in the plan area; E. Maintain a maximum 50 ft height limit with exception for 100% affordable housing, and consider other incentives for affordable housing; F. Allow higher density housing on the two largest properties in the NVCAP; DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 09/20/2021 G. Adaptive reuse of the historic structures subject to CEQA; H. Request Staff to return with a recommendation on residential parking requirements based on the existing Fehrs and Peers study and other context-based conditions; I. Commercial parking with a blended rate of 1 per 250 sq. ft; J. Staff to minimize additional expenditures needed to complete the NVCAP; K. Request Staff to return with a researched revision or set of alternatives for jobs created per 1000 sq. ft of office; and L. Direct Staff to engage with the large property owners in order to meet the goals of this motion. MOTION SPLIT FOR THE PURPOSE VOTING MOTION PARTS B, E, I, K PASSED: 5-2, Cormack, Tanaka no MOTION PARTS A, C, D, F-H, J PASSED: 6-1, Cormack no 9. Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) Program for Fiscal Year 2020. City Council adjourned to break at 10:06 P.M. and returned at 10:12 P.M. MOTION: Council Member Kou moved, seconded by Council Member Stone to authorize Staff to submit the Fiscal Year 2020-2021 Consolidated Annual Performance and Evaluation Report to the Department of Housing and Urban Development by the September 30, 2021 deadline. MOTION PASSED: 7-0 ADJOURNMENT The meeting was adjourned at 11:15 P.M. DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 09/20/2021 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E Certificate Of Completion Envelope Id: D2832F0E4C624A4C807AEFD897C26F4E Status: Completed Subject: Please DocuSign: 210830amCCsm.pdf, 20210913amCCs.pdf, 20210920amCCs.pdf, 20210915amCCs.pdf Source Envelope: Document Pages: 16 Signatures: 8 Envelope Originator: Certificate Pages: 2 Initials: 0 Danielle Kang AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Danielle.Kang@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 10/14/2021 11:39:18 AM Holder: Danielle Kang Danielle.Kang@cityofpaloalto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Tom DuBois tomforcouncil@gmail.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.5.55.204 Sent: 10/14/2021 11:51:07 AM Viewed: 10/14/2021 1:42:15 PM Signed: 10/14/2021 1:42:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 10/14/2021 1:42:46 PM Viewed: 10/15/2021 8:20:45 AM Signed: 10/15/2021 8:21:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/14/2021 11:51:07 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 10/15/2021 8:20:45 AM Signing Complete Security Checked 10/15/2021 8:21:20 AM Completed Security Checked 10/15/2021 8:21:20 AM Payment Events Status Timestamps