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Home My WebLink About2021-09-13 City Council Action MinutesACTION MINUTES Page 1 of 6 City Council Special Meeting September 13, 2021 Virtual Only The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: None Study Session 1. City Council Discussion with the Independent Police Auditor. NO ACTION TAKEN Agenda Changes, Additions and Deletions Mayor DuBois announced Agenda Item 6 has been removed from the agenda and will be heard at a later date. Oral Communications Aram James Consent Calendar No comments from the Council or the Public MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack to approve Agenda Item Numbers 2-4 and AA1. MOTION PASSED: 7-0 2. Approval of Minutes from August 30, 2021 City Council Meeting. DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 2 of 6 Sp. City Council Meeting Action Minutes: 09/13/2021 3. Adoption of Resolution 9985 Approving the City of Palo Alto's 2021 Electric Utility Physical Security Plan. 4. Policy & Services Recommend Approval of the Office of the City Auditor's Fiscal Year (FY) 2022 Task Orders. AA1. SECOND READING: Adoption of Ordinance 5530 Amending Title 9, Public Peace, Morals and Safety, of the Municipal Code to Add Chapter 9.07 Requiring Safe Storage of Firearms in Palo Alto Residences to Prevent Improper Firearm Access; Adoption of a Resolution Amending the Administrative Penalty Schedule to Add Conforming Penalty (FIRST READING: August 30, 2021 PASSED: 6-0, DuBois absent) The City Council took a break at 6:15 PM and reconvened the meeting at 6:30 PM. City Manager Comments Action Items 5. TEFRA HEARING: Regarding Conduit Financing for the Silicon Valley International School Project Located at 151 Laura Lane, Palo Alto, and Approving the Issuance of a Tax Exempt Loan by the California Municipal Finance Authority for the Purpose of Financing and Refinancing the Acquisition, Construction, Improvement, Equipping and Maintenance of Educational, Support and Administrative Facilities Owned and Operated Within the City by Silicon Valley International School. Public Hearing opened at 6:36 P.M. Public Hearing closed at 6:39 P.M. MOTION: Council Member Cormack moved, seconded by Mayor DuBois to adopt Resolution 9986 approving the issuance of the bonds by the California Municipal Finance Authority (CMFA) for the benefit of Silicon Valley International School. MOTION PASSED: 7-0 DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 3 of 6 Sp. City Council Meeting Action Minutes: 09/13/2021 6.Request for City Council Interpretation of Palo Alto Municipal Code Section 18.70.070(b)(2)(E) and Related Direction to Staff RegardingNonconforming Uses at the 340 Portage/3200 Park Site. Environmental Analysis: Not a Project, as Defined in Public Resources Code 21065. 7.Discuss and Provide Direction on a Request for Proposals (RFP) for an Economic Development Strategy Consultant and an Internal Staffing Plan to Support Economic Development Issues. MOTION Council Member Filseth moved, seconded by Mayor DuBois to direct Staff to complete actions necessary for: A.An internal staffing plan to support a connection to the business community; and B.Issuance of a Request for Proposals (RFPs) for an economic development strategy consultant based on the identified scope for services, with a primary focus on retail. AMENDMENT: Council Member Kou moved, seconded by Council Member Stone to add to Part A of the Motion, “Proceed with the recruitment of an Economic Development Coordinator/Manager for a permanent position and contract with a recruitment firm with an expedited timeline” AMENDMENT PASSED: 5-2, Filseth, Tanaka no MOTION AS AMENDED: Council Member Filseth moved, seconded by Mayor DuBois to direct Staff to complete actions necessary for: A.Proceeding with the recruitment of an Economic DevelopmentCoordinator/Manager for a permanent position and contract with a recruitment firm with an expedited timeline to support a connection to the business community; and B.Issuance of a Request for Proposals (RFPs) for an economic development strategy consultant based on the identified scope for services, with a primary focus on retail and hotel occupancy. MOTION AS AMENDED PASSED: 5-2, Cormack, Filseth no DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 4 of 6 Sp. City Council Meeting Action Minutes: 09/13/2021 The City Council recessed at 5:58 PM and reconvened the meeting at 9:07 PM. 8.Staff recommend Council: (a) Adopt Resolution 9987 Authorizing the City Manager to Close University Avenue and California Avenue and Some Intersecting Streets Until a Date the Council Determines and Provide Direction Regarding Associated Fees or Charges; (b) Provide Direction Regarding the Duration of the Temporary Parklet Program andDevelopment of Associated Fees or Charges; (c) Receive Updates regarding the Permanent Parklet Program the Downtown and California Avenue Streetscape Designs. MOTION: Vice Mayor Burt moved, seconded by Mayor DuBois to: A.Direct the City Manager to reopen University Avenue on October 15, 2021; B.Adopt Resolution 9988 to continue with a partial closure on Ramona, extending until June 2022; C.Modify the parklet rules to accommodate additional parklets adjacent to restaurants where they are not interfering with retailers that oppose, and extend the Parklet Program until June2022; D.Direct Staff to return with a set of marketing measures to promote downtown vibrancy; and E.Direct Staff to proceed with a Streetscape RFP including stakeholder input and that the consultants’ recommendations would build off the learning experiences in the re-opening of the coming months. AMENDMENT: Council Member Filseth moved, seconded by Council Member Cormack to remove Part D of the Motion. AMENDMENT PASSED: 5-2, Burt, Stone no DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 5 of 6 Sp. City Council Meeting Action Minutes: 09/13/2021 MOTION AS AMENDED: Vice Mayor Burt moved, seconded by Mayor DuBois to: A.Direct the City Manager to reopen University Avenue on October 15, 2021; B.Adopt Resolution 9988 to continue with a partial closure on Ramona, extending through June 2022; C.Modify the parklet rules to accommodate parklets adjacent to restaurants where they are not interfering with neighboring consumer businesses that oppose, and extend the Parklet Program until June 2022; and D.Direct Staff to proceed with a Streetscape RFP including stakeholder input and sales tax data analysis (to the extent that it can be utilized) that the consultant’s recommendations would build off the learning experiences in the re-opening of the coming months. MOTION AS AMENDED PASSED: 7-0 AMENDMENT: Council Member Cormack moved, seconded by Council Member Stone to modify Part A to restate the reopening date to November 8, 2021. AMENDMENT FAILED: 3-4, Burt, DuBois, Kou, Tanaka no MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack to: A.Adopt Resolution 9987 authorizing the closure of California Avenue through June 2022; and B.Direct Staff to return to the City Council for further discussion regarding additional elements on the California Ave street closure; and C.Direct Staff to return to the City Council for discussion on a permanent street closure for California Ave. DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E ACTION MINUTES Page 6 of 6 Sp. City Council Meeting Action Minutes: 09/13/2021 MOTION PASSED: 5-2, Filseth, Kou No Council Member Questions, Comments and Announcements Closed Session AA2. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officer’s Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs Association (FCA), ; Authority: Government Code Section 54957.6 (a). MOTION: Council Member Filseth moved, seconded by Council Member Cormack to move Item AA2 to a later date uncertain. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 12:12 AM ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. DocuSign Envelope ID: D2832F0E-4C62-4A4C-807A-EFD897C26F4E Certificate Of Completion Envelope Id: D2832F0E4C624A4C807AEFD897C26F4E Status: Completed Subject: Please DocuSign: 210830amCCsm.pdf, 20210913amCCs.pdf, 20210920amCCs.pdf, 20210915amCCs.pdf Source Envelope: Document Pages: 16 Signatures: 8 Envelope Originator: Certificate Pages: 2 Initials: 0 Danielle Kang AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Danielle.Kang@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 10/14/2021 11:39:18 AM Holder: Danielle Kang Danielle.Kang@cityofpaloalto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Tom DuBois tomforcouncil@gmail.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.5.55.204 Sent: 10/14/2021 11:51:07 AM Viewed: 10/14/2021 1:42:15 PM Signed: 10/14/2021 1:42:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 10/14/2021 1:42:46 PM Viewed: 10/15/2021 8:20:45 AM Signed: 10/15/2021 8:21:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/14/2021 11:51:07 AM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 10/15/2021 8:20:45 AM Signing Complete Security Checked 10/15/2021 8:21:20 AM Completed Security Checked 10/15/2021 8:21:20 AM Payment Events Status Timestamps