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HomeMy WebLinkAbout2023-05-18 Architectural Review Board Agenda PacketARCHITECTURAL REVIEW BOARD Regular Meeting Thursday, May 18, 2023 Council Chambers & Hybrid 8:30 AM Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plans and details. Commissioner names, biographies, and archived agendas and reports are available at https://bit.ly/paloaltoARB.  VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491) Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to arb@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson's presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for all combined speakers. The Chair may reduce the allowed time to speak for Study Sessions and Action Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the  Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Transmittal of 1) the ARB Meeting Schedule and Attendance Record, 2) Tentative Future Agenda Items and 3) Recently Submitted Projects ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.PUBLIC HEARING / QUASI‐JUDICIAL. 123 Sherman [21PLN00172]: Recommendation of Approval of a Major Architectural Review Application to Allow Demolition of Four Existing Buildings and Construction of a New 3‐story 53,267 Square Foot Office Building With Two Levels of Below‐grade Parking. This Project Would also Require a Lot Merger to Merge Three Existing Parcels. Environmental Assessment: An Initial Study/Mitigated Negative Declaration is Available for Public Review Beginning May 5, 2023 and ending June 5, 2023 in Accordance with the California Environmental Quality Act (CEQA). Zoning District: CC (2)(R). STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Continuation of a Study Session to Review and Discuss the City's Local Objective Standards for Senate Bill 9 (SB 9) Residential Units and Urban Lot Splits Previously Approved by Council Along with the City’s SB 9 Interim Ordinance 5538. Environmental Assessment: Not a Project. For More Information Contact Amy French at Amy.French@cityofpaloalto.org. BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. ARCHITECTURAL REVIEW BOARDRegular MeetingThursday, May 18, 2023Council Chambers & Hybrid8:30 AMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plansand details. Commissioner names, biographies, and archived agendas and reports are availableat https://bit.ly/paloaltoARB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491)Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toarb@CityofPaloAlto.org and will be provided to the Council and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the  Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Transmittal of 1) the ARB Meeting Schedule and Attendance Record, 2) Tentative Future Agenda Items and 3) Recently Submitted Projects ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.PUBLIC HEARING / QUASI‐JUDICIAL. 123 Sherman [21PLN00172]: Recommendation of Approval of a Major Architectural Review Application to Allow Demolition of Four Existing Buildings and Construction of a New 3‐story 53,267 Square Foot Office Building With Two Levels of Below‐grade Parking. This Project Would also Require a Lot Merger to Merge Three Existing Parcels. Environmental Assessment: An Initial Study/Mitigated Negative Declaration is Available for Public Review Beginning May 5, 2023 and ending June 5, 2023 in Accordance with the California Environmental Quality Act (CEQA). Zoning District: CC (2)(R). STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Continuation of a Study Session to Review and Discuss the City's Local Objective Standards for Senate Bill 9 (SB 9) Residential Units and Urban Lot Splits Previously Approved by Council Along with the City’s SB 9 Interim Ordinance 5538. Environmental Assessment: Not a Project. For More Information Contact Amy French at Amy.French@cityofpaloalto.org. BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. ARCHITECTURAL REVIEW BOARDRegular MeetingThursday, May 18, 2023Council Chambers & Hybrid8:30 AMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plansand details. Commissioner names, biographies, and archived agendas and reports are availableat https://bit.ly/paloaltoARB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491)Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toarb@CityofPaloAlto.org and will be provided to the Council and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Transmittal of 1) the ARB Meeting Schedule and Attendance Record, 2) Tentative FutureAgenda Items and 3) Recently Submitted ProjectsACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three(3) minutes per speaker.2.PUBLIC HEARING / QUASI‐JUDICIAL. 123 Sherman [21PLN00172]: Recommendation ofApproval of a Major Architectural Review Application to Allow Demolition of Four ExistingBuildings and Construction of a New 3‐story 53,267 Square Foot Office Building WithTwo Levels of Below‐grade Parking. This Project Would also Require a Lot Merger toMerge Three Existing Parcels. Environmental Assessment: An Initial Study/MitigatedNegative Declaration is Available for Public Review Beginning May 5, 2023 and endingJune 5, 2023 in Accordance with the California Environmental Quality Act (CEQA). ZoningDistrict: CC (2)(R).STUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.3.Continuation of a Study Session to Review and Discuss the City's Local ObjectiveStandards for Senate Bill 9 (SB 9) Residential Units and Urban Lot Splits PreviouslyApproved by Council Along with the City’s SB 9 Interim Ordinance 5538. EnvironmentalAssessment: Not a Project. For More Information Contact Amy French atAmy.French@cityofpaloalto.org.BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. ARCHITECTURAL REVIEW BOARDRegular MeetingThursday, May 18, 2023Council Chambers & Hybrid8:30 AMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Visit https://bit.ly/PApendingprojects to view project plansand details. Commissioner names, biographies, and archived agendas and reports are availableat https://bit.ly/paloaltoARB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96561891491)Meeting ID: 965 6189 1491    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toarb@CityofPaloAlto.org and will be provided to the Council and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to arb@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Transmittal of 1) the ARB Meeting Schedule and Attendance Record, 2) Tentative FutureAgenda Items and 3) Recently Submitted ProjectsACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three(3) minutes per speaker.2.PUBLIC HEARING / QUASI‐JUDICIAL. 123 Sherman [21PLN00172]: Recommendation ofApproval of a Major Architectural Review Application to Allow Demolition of Four ExistingBuildings and Construction of a New 3‐story 53,267 Square Foot Office Building WithTwo Levels of Below‐grade Parking. This Project Would also Require a Lot Merger toMerge Three Existing Parcels. Environmental Assessment: An Initial Study/MitigatedNegative Declaration is Available for Public Review Beginning May 5, 2023 and endingJune 5, 2023 in Accordance with the California Environmental Quality Act (CEQA). ZoningDistrict: CC (2)(R).STUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.3.Continuation of a Study Session to Review and Discuss the City's Local ObjectiveStandards for Senate Bill 9 (SB 9) Residential Units and Urban Lot Splits PreviouslyApproved by Council Along with the City’s SB 9 Interim Ordinance 5538. EnvironmentalAssessment: Not a Project. For More Information Contact Amy French atAmy.French@cityofpaloalto.org.BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to arb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 965 6189 1491   Phone: 1‐669‐900‐6833  Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Item No. 1. Page 1 of 2 Architectural Review Board Staff Report From: Jonathan Lait, Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: May 18, 2023 Report #: 2305-1390 TITLE Transmittal of 1) the ARB Meeting Schedule and Attendance Record, 2) Tentative Future Agenda Items and 3) Recently Submitted Projects RECOMMENDATION Staff recommends the Architectural Review Board (ARB) review and comment as appropriate. BACKGROUND The attached documents are provided for informational purposes. The Board may review and comment as it deems appropriate. If individual Board members anticipate being absent from a future meeting, it is requested that this be brought to staff’s attention when considering this item. The first attachment provides a meeting and attendance schedule for the current calendar year. Also included are subcommittee assignments, which are assigned by the ARB Chair as needed. The second attachment is a Tentative Future Agenda that provides a summary of upcoming projects or discussion items. The hearing dates for these items are subject to change. The attachment also has a list of pending ARB projects and potential projects. Approved projects can be found on the City’s Building Eye webpage at https://paloalto.buildingeye.com/planning. Any party, including the applicant, may request a hearing by the ARB on the proposed director's decision(s) within the 10-day or 14-day appeal period by filing a written request with the planning division. There shall be no fee required for requesting such a hearing. However, there is a fee for appeals. Pursuant to 18.77.070(b)(5) any project relating to the installation of cabinets containing communications service equipment or facilities, pursuant to any service subject to Palo Alto Municipal Code Chapter 2.11, Chapter 12.04, Chapter 12.08, Chapter 12.09, Chapter 12.10, or Chapter 12.13 is not eligible for a request for hearing by any party, including the applicant. Item 1 Staff Report     Packet Pg. 5     Item No. 1. Page 2 of 2 No action is required by the ARB for this item. ATTACHMENTS Attachment A: 2023 Meeting Schedule & Assignments Attachment B: Tentative Future Agenda and New Projects List AUTHOR/TITLE: ARB Liaison1 & Contact information Claire Raybould, AICP, Senior Planner (650) 329-2116 Claire.Raybould@CityofPaloAlto.org 1 Emails may be sent directly to the ARB using the following address: arb@CityofPalotAlto.org. Item 1 Staff Report     Packet Pg. 6     Architectural Review Board 2023 Meeting Schedule & Assignments 2023 Meeting Schedule Meeting Dates Time Location Status Planned Absences 1/05/2023 8:30 AM Hybrid Cancelled 1/19/2023 8:30 AM Hybrid Regular 2/02/2023 8:30 AM Hybrid Cancelled 2/16/2023 8:30 AM Hybrid Regular 3/02/2023 8:30 AM Hybrid Regular Thompson 3/16/2023 8:30 AM Hybrid Regular 4/06/2023 8:30 AM Hybrid Regular Chen 4/20/2023 8:30 AM Hybrid Regular 5/04/2023 8:30 AM Hybrid Regular 5/18/2023 8:30 AM Hybrid Regular 6/01/2023 8:30 AM Hybrid Regular 6/15/2023 8:30 AM Hybrid Regular 7/06/2023 8:30 AM Hybrid Regular Rosenberg 7/20/2023 8:30 AM Hybrid Regular Hirsch 8/03/2023 8:30 AM Hybrid Regular 8/17/2023 8:30 AM Hybrid Regular 9/07/2023 8:30 AM Hybrid Regular 9/21/2023 8:30 AM Hybrid Regular 10/05/2023 8:30 AM Hybrid Regular 10/19/2023 8:30 AM Hybrid Regular 11/02/2023 8:30 AM Hybrid Regular 11/16/2023 8:30 AM Hybrid Regular 12/07/2023 8:30 AM Hybrid Regular 12/21/2023 8:30 AM Hybrid Regular 2023 Ad Hoc Committee Assignments Assignments will be made by the ARB Chair January February March April May June 2/16 – Hirsch, Baltay 3/16 – Chen, Rosenberg 4/6 – Rosenberg, Thompson July August September October November December Item 1 Attachment A 2023 Meeting Schedule & Assignments     Packet Pg. 7     Palo Alto Architectural Review Board Tentative Future Agenda The following items are tentative and subject to change: Meeting Dates Topics June 1, 2023 •North Ventura Coordinated Area Plan •3200 Park (340 Portage): Development Agreement June 15, 2023 •640 Waverley Preliminary Review •180 El Camino Real-Façade Modifications for Arhaus at Stanford Shopping Center Pending ARB Projects The following items are pending projects and will be heard by the ARB in the near future. The projects can be viewed via their project webpage at bit.ly/PApendingprojects or via Building Eye at bit.ly/PABuildingEye. Permit Type Submitted Permit # Project Mgr.Address Type Work Description Assigned Ad Hoc AR Major - Board 10/21/19 19PLN- 00347 CHODGKI 486 HAMILTON AV Mixed use On-hold pending environmental review for vibration. Major Architectural Review for a new three-story mixed- use project including 2,457 square feet of retail space, 2,108 square feet of office space, and four (4) residential units. Zoning District: CD-C(P) AR Major - Board 9/16/20 20PLN- 00202 CHODGKI 250 HAMILTON AV Bridge On-hold for redesign - Allow the removal and replacement of the Pope-Chaucer Bridge over San Francisquito Creek with a new structure that does not obstruct creek flow to reduce flood risk. The project will also include channel modifications. Environmental Item 1 Attachment B-Tentative Future Agenda and New Projects List     Packet Pg. 8     Assessment: The SFCJPA, acting as the lead agency, adopted a Final EIR on September 26, 2019. Zoning District: PF. AR Major - Board 6/16/21 21PLN- 00172 EFOLEY 123 SHERMAN AV Office ARB 1st formal 12/1/22, ARB 5/18/23 - Major Architectural Review application to allow demolition of existing buildings to allow the construction of a new 3- story office building with 2 levels of below grade parking. This project would also require the combination of 3 existing parcels. Zoning District: CC (2)(R). Environmental Assessment: Pending. AR Major - Board Zone Change 12/21/21 21PLN- 00341 EFOLEY 660 University Mixed use ARB 1st formal 12/1/22 - Planned Community (PC), to Combine 3 Parcels (511 Byron St, 660 University Ave, 680 University Ave/500 Middlefield Rd), Demolish Existing Buildings (9,216 SF Office) and Provide a New Four Story Mixed-Use Building with Ground Floor Office (9,115 SF) and Multi-Family Residential (all floors) Including a Two Level Below-Grade Parking Garage. Proposed Residential Proposed Residential (42,189 SF) Will Include 65 Units (47 Studios, 12 1-Bedroom, 6 2-Bedroom). AR Major – Board, Developmen t Agreement and PC 7/28/2020 10/28/2021 8/25/2022 20PLN- 00155 21PLN- 00108 22PLN- 00287 CHODGKI 340 Portage (former Fry’s) 200 Portage 3200 Park Blvd Commercial and townhomes Was heard by PTC on 10/12/22, 10/26 and 11/30; HRB hearing 1/12/23; ARB hearings 12/15/22, 1/19/23, 4/6/23, Tentative 6/1/23 – Development Agreement, Rezoning and Major Architectural Review application to allow the redevelopment of an approximately 4.86-acre portion of the site. Scope of work includes the partial demolition of an existing commercial building and construction of 91 or 74 new Townhome Condominiums. Zoning District: RM-30 (Multi-Family Residential) and GM (general manufacturing). Environmental Assessment: A Draft EIR was circulated on September 16, 2022 for a 60- day review period. AR Major - Board 06/16/2022 22PLN- 00201 CHODGKI 739 SUTTER AV Housing Prelim 11/18/21, NOI sent 5/4/23- Major Architectural Review to Allow the Demolition of an Existing 8-unit apartment building, and Construction of 12 new townhome units on the project site Using the State Density Bonus Allowances. The proposed units are 3-stories in height, and 25,522 sf of floor area. Rooftop Open Space is proposed for the units adjacent to Sutter Avenue. A Compliant SB 330 Pre-Application was submitted on 5/5/2022; however, the applicant did not resubmit plans within 90 days; therefore, the project is subject to the current regulations in effect. Zoning District: RM-20 (Low Density Multi-Family Residential). Environmental Assessment: Pending Item 1 Attachment B-Tentative Future Agenda and New Projects List     Packet Pg. 9     Site and Design 10/27/2022 22PLN- 00367 CHODGKI 2501 EMBARCAD ERO WY Public Utility – Water Filtration On hold pending discussions with Mountain View City Council on shared costs - Request for Site and Design Review to allow construction of a Local Advanced Water Purification System at the Regional Water Quality Control Plant (RWQCP). The proposed project will include the construction and operation of a membrane filtration recycled water facility and a permeate storage tank at the City’s RWQCP to improve recycled water quality and increase its use. Environmental Assessment: Pending. Zoning District: Public Facilities with Site and Design combining district (PF)(D). Minor Board 01/18/2023 23PLN- 00009 THARRIS ON 180 El Camino Commercial Tentative ARB 6/15/23 - Request by Jason Smith of LandShark Development for a Minor Board Level Architectural Review to allow exterior improvements, including a new façade, new storefront glazing, new signage, and a complete interior remodel for Arhaus. Zoning District: CC. Zone Change 1/19/2023 23PLN- 00010 EFOLEY 800-808 SAN ANTONIO RD Housing Tentative July/August ARB hearing date - Request for a zone change from CS to Planned Community (PHZ) for a 76-unit, 5-story residential building. 16 of the units would be provided at below market rate, 4 of which would be to low income and 7 of which would be to very low income. The building is designed as a 5-story building with four levels of wood framing over a concrete podium superstructure, with two levels of subterranean parking. Project went to a Council prescreening on 8/15. Rosenberg, Hirsch Minor Architectural Review 1/24/2023 23PLN- 00015 GSAULS 3200 EL CAMINO REAL Hotel In discussions with applicant regarding parking requirements, may remain staff level - Minor Architectural Review approval to remove one level of underground parking at the previously approved Parmani Hotel (18PLN-00045; Record of Land Use Action 2019- 06). No proposed changes to the approved hotel design, but the entire hotel likely needs to be re-approved. The request proposes to reduce the number of approved parking spaces from 106 parking spaces to 63 parking spaces. Zoning District: CS. Environmental: Pending. Major Architectural Review 1/04/2023 23PLN- 00058 CHODGKI 420 Acacia Residential- 16 units replacing surface parking lot Submitted 2/6/23; NOI sent 3/7/23, Tentative July/August ARB hearing - Request for Major Architectural Review for a 16-unit Multi-family Residential Townhome Project. The Project will Provide 15% Below Market Rate On-site and Includes Requested Concessions and Waivers in Accordance with the State Density Bonus. The SB 330 pre-application was deemed compliant on February 2, 2023. Rosenberg, Hirsch Item 1 Attachment B-Tentative Future Agenda and New Projects List     Packet Pg. 10     Preliminary Architectural Review 4/11/2023 23PLN- 00058 CHODGKI 640 Waverley Mixed-use Submitted 4/11/23. Applicant requested delay in hearing to 6/15. Request for Preliminary Architectural Review to Allow the Demolition of an Existing Residential Home and Construction of a four-story, approximately 10,392 Square Foot mixed-use commercial/residential building with basement and a below-grade Residential parking. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. Zoning District: CD-C(P) (Downtown Commercial). Potential Projects This list of items are pending or recently reviewed projects that have 1) gone to Council prescreening and would be reviewed by the ARB once a formal application is submitted and/or 2) have been reviewed by the ARB as a preliminary review and the City is waiting for a formal application. Permit Type Submitted Permit # Project Mgr.Address Type Work Description Assigned Ad-Hoc Prescreening Council 06/13/2022 22PLN- 00198 EFOLEY 70 Encina AV Housing – 20 units Heard by Council on 9/12/22, waiting for formal application - Prescreening for a New multi-family residential condominium project with 20 units. The project is pursuing approval for the use of PHZ zoning. Prescreening Council 07/07/2022 22PLN- 00227 GSAULS 3400 EL CAMINO REAL Housing – 382 units Heard by Council on 9/19/22, waiting for formal application - Prescreening for a Planned Housing Zone (PHZ) to build 382 residential rental units comprised of 44 studios, 243 one- bedroom, 86 two-bedroom and 9 three-bedroom units in two buildings. Zoning: CS, CS(H), RM- 20. Preliminary AR 12/20/2022 22PLN- 00406 GSAULS 3600 Middlefield Public Facility Heard by ARB on 2/16, waiting for formal application - Request for Preliminary Architectural Review to replace Palo Alto Fire Station 4. The proposed building will be a 7,800 square foot, LEED Silver, single-story structure replacing the existing single-story fire station. Item 1 Attachment B-Tentative Future Agenda and New Projects List     Packet Pg. 11     SB 330 Pre- Application 1/10/2023 23PLN- 00003 GSAULS 3150 El Camino Real Housing - 380 units SB 330 Pre-Application for 3128, 3150, and 3160 El Camino Real to replace two existing commercial buildings on-site and construct a 380 unit Multi-family Residential Rental Development with 10% Below Market Rate. The project includes a 456,347 square foot apartment building with a 171,433 square foot garage that extends to 84 feet in height. The project includes Requested Concessions and Waivers in Accordance with the State Density Bonus. Rosenberg, Hirsch Prescreening for Zone Change 11/17/2022 22PLN- 00391 EFOLEY 4075 El Camino Way Residential - add 14 units to existing Will be scheduled for an August Council hearing - Request for Planned Community Zone Change to add 14 new units to an existing Assisted Living and Memory Care Facility in a similar style to the existing building. Twelve of the additional units proposed are to be stacked above the existing building footprint with the other two units proposed to be located as minor expansion to existing building footprint. The new units are to be of a similar size and layout to the existing units. Environmental: Pending. Zoning District: PC-5116 (Planned Community). Baltay, Chen Prescreening and Zone Change 2/1/2023 & 2/2/2023 23PLN- 00025 23PLN- 00027 AFRENC H 2901 MIDDLE FIELD Housing – one unit Council Pre-Screening and Zone Change to consider an amendment to the PC-2343 to amend the development plan to consolidate parking and to extract 700 Ellsworth from PC district and rezone it to R-1. Zoning District: PC- 2343. Environmental Assessment: Not a Project Council Pre- Screening 2/8/2023 23PLN- 00036 THARRIS ON 1237 SAN ANTONIO Public Utility Council Pre-Screening request by Valley Water to allow a Comprehensive Plan Amendment to update the land use of a portion of Area B of parcel #116-01-013 from Public Conservation Land to Major Institution/Special Facilities. The other portion of Area B is currently designated as a Major institution/Special Facilities and the proposed project also calls for the subdivision of Area B. Zoning District: PF(D). SB 330 Pre- Application 3/22/2023 23PLN- 00073 JGERHA RDT 300 Lambert Housing – 45 units SB 330 Pre-Application - Request for a proposed 5-story housing development project utilizing Builder's Remedy. The project includes 45 residential units and two floors of below grade parking (85 spaces) in a 3:1 FAR building. Nine units will be designated as BMR/Low Income Units. Two parcels 280 and 300 Lambert Ave, previously used as automotive repair facilities, would be merged. Zoning District: CS. Thompson, Chen Item 1 Attachment B-Tentative Future Agenda and New Projects List     Packet Pg. 12     Council Pre- Screening 5/2/2023 23PLN- 00105 EFOLEY 3265 El Camino Housing – 44 units Council Prescreening to rezone from CS to PHZ to develop a 5-story multi-family residential building with 44 housing units that would be 100% affordable for teachers SB 330 Pre- Application 5/3/2023 23PLN- 00107 GSAULS 3997 Fabian Housing – up to 350 units SB 330 Pre-Application - Request for an 292 or 350 unit apartment development in an 8 story structure. Environmental Assessment: Pending. Zoning District: GM (General Manufacturing). Council Pre- Screening 5/5/2023 23PLN- 00110 GSAULS 3000 El Camino Office Council prescreening to convert an existing 10,000 square foot movie theater into new office space. Zoning District: Planned Community (PC- 4637 and 2533). Item 1 Attachment B-Tentative Future Agenda and New Projects List     Packet Pg. 13     Item No. 2. Page 1 of 7 Architectural Review Board Staff Report From: Jonathan Lait, Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: May 18, 2023 Report #: 2303-1130 TITLE PUBLIC HEARING / QUASI-JUDICIAL. 123 Sherman [21PLN00172]: Recommendation of Approval of a Major Architectural Review Application to Allow Demolition of Four Existing Buildings and Construction of a New 3-story 53,267 Square Foot Office Building With Two Levels of Below-grade Parking. This Project Would also Require a Lot Merger to Merge Three Existing Parcels. Environmental Assessment: An Initial Study/Mitigated Negative Declaration is Available for Public Review Beginning May 5, 2023 and ending June 5, 2023 in Accordance with the California Environmental Quality Act (CEQA). Zoning District: CC (2)(R). RECOMMENDATION Staff recommends that the Architectural Review Board (ARB) take the following action(s): 1. Consider the Initial Study/Mitigated Negative Declaration (MND) 2. Recommend approval of the project, subject to the Architectural Review Findings in Attachment C and subject to the Conditions of Approval in Attachment D. EXECUTIVE SUMMARY The subject project was previously reviewed by the ARB on December 1, 2022. An earlier staff report includes extensive background information, project analysis and evaluation to city codes and policies; that report is available online: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/architectural-review-board/2022/arb-12.01.2022-public-agenda.pdf. The purpose of this report is to summarize the key comments made by the Board and detail the applicant’s response to those comments. The analysis section below builds upon the information contained in the earlier report and has been modified to reflect recent project changes. The project location is illustrated in Attachment A and the project plans are included in Attachment G. Item 2 Staff Report     Packet Pg. 14     Item No. 2. Page 2 of 7 BACKGROUND On December 1, 2022 the ARB reviewed the project. A video recording of the Board’s meeting is available online: https://midpenmedia.org/architectural-review-board-1212022/. The Board’s comments were subsequently summarized and provided to the applicant. On March 9, 2023, the applicant resubmitted project plans and provided a response to comments, with revised project plans provided May 8, 2023 (Attachments B and G, respectively). The applicant’s responses are summarized in the following table. Most changes are easiest to locate on plan sheets A3.1A-A4.2A, A10.1, and L1.1-L4.1, though they are shown consistently throughout the plan set. ARB Comments/Direction Applicant Response Materials and Color. Add some depth and detail to the materials, including the soffit. Provide more details on the design of the perforated metal panels particularly with respect to the design intent and placement. Consider green walls similar to the neighboring building. Consider a warmer color palette. Depth and detail have been added to the window stenciled panels by framing them out. The stenciled panel feature wall on Grant Avenue has been changed to green to create a visual connection to the surrounding foliage. The overall building has been updated to further incorporate the yellow accent color throughout the building, rather than just the upper parapet. It is incorporated into the street-facing terrace railings and ground floor entry doors. The stencil feature wall above the living wall feature facing Park is also yellow, continuing to the mechanical screening above to create a vertical element that breaks up the massing. Wood slats have been added to the corner plaza for warmth and depth. Item 2 Staff Report     Packet Pg. 15     Item No. 2. Page 3 of 7 Retail Space. In order to provide a more viable retail space look into increasing the floor to ceiling height for the ground floor retail and consider locating it more visibly along Park rather than on Sherman The retail space is now accessed directly from the entry plaza, to increase viability of the space. The ceiling height was increased slightly, from 8’0” to the duct system and 8’10” to the exposed ceiling, to 8’2” to the ductwork and 9’8” to the exposed ceiling. Massing. To modulate the massing, consider elements that provide more modulation to the long, steady façade The Park Boulevard façade recess has been increased from 4’6” to 5’6”, with material changes that define the façade as three separate volumes. On the Sherman and Grant sides, changing the railing color to yellow and adding wood slats to the corner plaza also visually divides the space while the massing of the upper floors remain the same. Design Details. Give additional attention to design details, such as providing more articulation to the design at the rear The articulation at the rear remains unchanged, though the refinement to the stenciled panels adds depth. The solid screen wall at the stairs has been changed to a vine scaffold to soften the wall. The mechanical equipment changed to facilitate allowing the screen wall to be two feet shorter. This will improve the visual impact to the upper floors of the residential neighbors. Housing. Consider designing in a way that could accommodate housing above in the future The applicant believes this building’s dimensions, window locations, and the floor-to-floor heights of 10’6” and 11”9” would make adapting the building to housing in the future possible. Sculptural Elements. Consider sculptural elements of solid on the wall rather than just curtain wall All four sides of the building include stenciled panel and/or railing elements, and landscape elements. The street facing sides include building articulation and defined entry features. The rear facing wall Item 2 Staff Report     Packet Pg. 16     Item No. 2. Page 4 of 7 is the least articulated but still contains stenciled panels, screening landscaping, and a vine wall at the stairs. Vegetation screening. Consider greenery elements to screen the driveway entrance, rather than metal panels Three 5-gal Pittosporum Tenulfolium have been added to both sides of the driveway entrance to add a vertical landscaping element and soften the area compared to metal panels. Stairway. Consider improving the design for the stairway facing the residences to make it nicer for residents to view. The solid screen wall, facing the residence, now has small openings to allow vines to cover the wall and soften its appearance. ANALYSIS1 Review of Changes Overall, the incorporated changes, while modest, address the comments. Further analysis of the project’s compatibility with the Architectural Review Findings is discussed in Attachment C and in the summary of the project’s consistency with the Performance Criteria in Attachment D. Consistency with the Comprehensive Plan, Area Plans and Guidelines2 The Comprehensive Plan land use designation for the project site is Regional/Community Commercial, which allows a wide range of commercial uses, including offices. FARs may range from 0.35 to 2.0. The proposed FAR is 2.0. On balance, the project is consistent with the policies in the Comprehensive Plan and therefore fulfills the goals of the Plan as well. A detailed review of the project’s consistency with the Comprehensive Plan is provided in Attachment C as part of Architectural Review Finding #1. The proposed project is not subject to other Area Plans or Guidelines. Zoning Compliance3 A detailed review of the proposed project’s consistency with applicable zoning standards has been performed. A summary table is provided in Attachments E and F. 1 The information provided in this section is based on analysis prepared by the report author prior to the public hearing. The Architectural Review Board in its review of the administrative record and based on public testimony may reach a different conclusion from that presented in this report and may choose to take an alternative action from the recommendation in this report 2 The Palo Alto Comprehensive Plan is available online: http://www.cityofpaloalto.org/gov/topics/projects/landuse/compplan.asp 3 The Palo Alto Zoning Code is available online: http://www.amlegal.com/codes/client/palo-alto_ca Item 2 Staff Report     Packet Pg. 17     Item No. 2. Page 5 of 7 The proposed building will add a net 35,371 sf of new office space that will be counted towards the City’s Annual Office Limit (PAMC 18.40.210). Staff has reviewed the Annual Office Limit calculation and predicts that after this project over 42,000 sf of office limit square footage will remain available this fiscal year, due in part to carryover from the previous year’s allotment. Consistency with Application Findings Staff has prepared a detailed review of the proposed project’s consistency with the Findings for approval. The draft findings for approval are provided in Attachment C. Staff finds that the proposed project meets all applicable findings for Architectural Review approval. In short, the corner plaza creates a defined entry for visitors, natural features are highlighted through increased landscaping and preservation of four existing trees, the design is functional and uses high quality materials, and the overall scale of the building aligns with the surrounding two to four story buildings. ENVIRONMENTAL REVIEW The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. An Initial Study-Mitigated Negative Declaration has been prepared and was circulated for a 30-day public review beginning on May 5, 2023, and ending on June 5, 2023. A final MND that incorporated revisions, as appropriate, based on public comments will be published prior to the issuance of the Director’s decision on the proposed project. PUBLIC NOTIFICATION, OUTREACH & COMMENTS The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on May 5, which is 12 days in advance of the meeting. Postcard mailing occurred on May 3, which is 14 days in advance of the meeting. Public Comments As of the writing of this report, no new project-related, public comments were received. Prior neighbor comments were included in the December 1, 2023 ARB report. Many of the items were addressed as follows: Public Comment How the comment was addressed Sherman and Grant Avenues are narrow streets, which could lead to potential construction and operational/circulation issues, particularly for delivery trucks A loading space has been added on Grant Ave. Construction will include logistics plan that requires review and approval from Public Works and the Office of Transportation to minimize potential circulation issues. Preserving the safety of the existing Park Blvd bike lane during construction This will be addressed through the Construction logistics plan. Item 2 Staff Report     Packet Pg. 18     Item No. 2. Page 6 of 7 Privacy between upper floors of office and neighboring residential balconies Dense privacy landscaping is proposed where residences are within 20 ft of the property line. Periodic decorative screens also provide privacy. Noise during construction and from future rooftop equipment, and their impact on residents The noise mitigation measures in the MND and the Palo Alto Municipal Code address impacts related to noise and limit noise levels from noise-producing equipment. Rooftop equipment has also been rearranged to minimize noise and visibility. Bamboo is not an appropriate screening material Bamboo has been replaced with Catalina Ironwood trees Dewatering may cause damage (settling) to adjacent buildings Dewatering is identified as a less than significant impact in the ISMND. Dewatering will meet PAMC 16.28.155 requirements Light pollution at night Nighttime lighting will be minimized by automatic blinds and/or dimmers. Would like to see a housing project here, considering the proximity to transit and other residences. This is outside the proposed project scope, as office is a permitted use under the CN Zoning. ALTERNATIVE ACTIONS In addition to the recommended action, the Architectural Review Board may: 1. Approve the project with modified findings or conditions; 2. Continue the project to a date (un)certain; or 3. Recommend project denial based on revised findings. ATTACHMENTS Attachment A: Location Map Attachment B: Applicant’s Response Attachment C: Architectural Review Findings Attachment D: Conditions of Approval Attachment E: Zoning Comparison Table Attachment F: Performance Criteria Attachment G: Project Plans and Environmental Review Report Author & Contact Information ARB4 Liaison & Contact Information Emily Foley, Planner Claire Raybould, Senior Planner (650) 617-3125 (650) 329-2116 emily.foley@cityofpaloalto.org claire.raybould@cityofpaloalto.org 4 Emails may be sent directly to the ARB using the following address: arb@cityofpaloalto.org Item 2 Staff Report     Packet Pg. 19     Item No. 2. Page 7 of 7 Item 2 Staff Report     Packet Pg. 20     124-29-008 124-29-017 132-31-081 132-31-074 124-37-014 124-37-015 124-37-059 124-37-016 124-37-013 124-37-056 124-37-057 124-37-058 124-37-060 124-37-061 124-37-017 124-37-018 124-37-019 124-37-020 124-37-055 124-37-054 124-37-053 124-37-052 124-37-051 124-37-062 124-37-012 124-37-011 124-37-010 124-37-009 124-37-008 124-37-007 124-37-006 124-37-005 124-37-068 124-37-069 124-37-050 124-37-049 124-37-048 124-37-047 124-37-043 124-37-044124-37-045 124-37-046 124-37-004 124-37-003 124-37-002 124-37-021 124-37-084 124-37-085 124-37-083 124-37-082 124-37-081 124-37-080 124-37-070 124-37-071 124-37-072 124-37-073 124-37-074 124-37-075 124-37-076 124-37-077 124-37-078 124-37-086 124-37-079 124-29-013 124-29-012 124-29-011 124-29-020 132-31-005 124-29-023 124-29-025 132-31-079 124- 124-37-088 124-37-089 124-37-090 124-37-091 124-37-092 124-37-093 124-37-094 124-37-095 124-37-096 124-37-097 124-37-098 124-37-099 124-37-100 124-37-101 124-37-102 124-37-103 124-37-104 124-37-105 124-37-106 124-37-107 124-37-108 124-37-109 124-37-110 124-37-111 124-37-112 124-37-113 124-37-114 124-37-115 124-37-116 124-37-117 124-37-118 124-37-119 124-37-120 124-37-121 124-37-122 124-37-123 124-37-124 124-37-125 124-37-126 124-37-127 124-37-128 124-37-129 124-37-130 124-37-131 124-37-132 124-37-133 124-37-134 124-37-135 124-37-136 124-37-137 124-37-138 124-37-139 124-37-140 124-37-141 124-37-142 124-37-143 124-37-144 124-37-145 124-37-146 124-37-147 124-37-148 124-37-149 124-37-150 124-37-151 124-37-152 124-37-153 124-37-154 124-37-155 124-37-156 124-37-157 124-37-158 124-37-159 124-37-160 124-37-161 124-29-027 124-29-026 132-31-080 ALMA STREET SHERMAN AVENUE PARK BOULEVARD ALMA STREET OREGON EXPRESSWAY ENUE TREET GRANT AVENUE PENINSULA CORRIDOR JOINT POWERS BOARD 2525-2433 Bldg B 2421 Bldg A 153 Bldg F 113-149 Bldg E 157 Bldg H 161 Bldg K 159 Bldg J 122 Bldg A 150 2501 2555 2625-2655 2557 Bldg L 2559 Bldg M 2561 Bldg N 2565 Bldg O 2563 Bldg P 2567 Bldg Q 2571 Bldg R 2575 Bldg S 2569 Bldg T 2573 Bldg U 2577 Bldg V 2583 Bldg W2579 Bldg X 2581 Bldg Y 2585 Bldg E 2585 Bldg Z 2660 231 123 238 270 200 145 141 Bldg F This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Assessment Parcel Palo Alto Assessment Parcel Palo Alto Assessment Parcel Outside Palo Alto abc Road Centerline Small Text (TC) Curb Face (RF) Pavement Edge (RF) Address Label Points (AP) Highlighted Features Current Features 0' 73' Attachment A Location Map 123 Sherman CITY OF PALO ALTOINCORPORATED CAL I F ORN I A P a l o A l t o T h e C i t y o f AP R I L 1 6 1 8 9 4 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto efoley2, 2022-11-04 14:59:58 Assessor Parcels (\\cc-maps\Encompass\Admin\Meta\View.mdb) Item 2 Attachment A-Location Map     Packet Pg. 21     349 Sutter Street | San Francisco, CA 94108 Page 1 ARB COMMENTS RESPONSE – 2525 PARK BOULEVARD, PALO ALTO, CA (FORMERLY KNOWN AS 123 SHERMAN AVE) Distribution Project City of Palo Alto Planning Department 2525 Park Blvd. Emily Foley, Planner (123 Sherman Ave) Issue Date From 2023.03.10 Korth Sunseri Hagey Architects Project Number 20008 The following are responses to the ARB comments heard in the hearing December 1st, 2022 as summarized by Emily Foley from Planning, dated December 8th, 2022, for the above referenced project. Revised sheets have been submitted 03/09/23 and are dated 03/03/23. Planning and ARB Comments: 1. Add some depth and detail to the materials, including the soffit. Provide more details on design of perforated metal panels, and more thought behind the design intent and placement. Consider green walls similar to neighboring buildings. Response: The ceiling at the outdoor corner space now features linear wood slats, a natural material to add warmth and texture to the space. This outdoor space also features a wood bench, a linear planter and a wood slat wall. The plaza provides a vibrant forecourt on Park Boulevard for the retail tenant. On sheet R11, please find detailed information for the design of the stenciled panels. Each panel is a three dimensional assembly with a delicate stenciled pattern accented by shadows. The pattern recalls the texture of the foliage of the trees surrounding the site. The outside face of the stenciled panel is a warm gray color, the interior face of the panel is white and set back three inches. The white color will accentuate the shadows created by the stenciled panel. A stenciled pattern is also featured on the terrace railings along Sherman Avenue, the terrace railing on Grant, and on the recessed panels on the second and third floors to the right of the office lobby on Park Boulevard. 2. In order to provide a more viable retail space look into increasing the floor to ceiling height for the ground floor retail and consider locating it more visibly along Park rather than on Sherman. Response: The retail entry has been revised to face Park Blvd & the plaza configuration has been modified to be utilized by the retail to increase its viability. In addition, the mullion color at the ground floor retail space has been modified to a warmer color to recall the linear wood slats at the entry plaza to further distinguish the retail. The retail will have ~9’-8” clear height to the underside of the slab, typical. HVAC will be primarily fed through side-wall registers at the perimeter. Additional air / circulation to the space will be provided via limited 12” suspended ductwork. Please see added sheet R10 for a rendering of a possible retail tenant fit-out in this location. Item 2 Attachment B - Applicants Response     Packet Pg. 22     349 Sutter Street | San Francisco, CA 94108 Page 2 3. In terms of massing consider elements that provide more modulation to the long, steady façade. Response: The Park Boulevard facade is now divided into three distinct volumes, with the center portion of the elevation recessed. The office lobby is located at the ground floor in this central recessed area with a projecting canopy to highlight the lobby. A living green wall flanks the office entrance, now located on Park Boulevard. The Sherman facade is divided into four distinct volumes, including recessed terraces on the second and third floors. Stenciled metal panels with a contrasting color are featured at the terraces. 4. Interest in seeing some additional attention; providing more articulation to the design at the rear. Response: The rear façade has been revised to incorporate shadowbox panels to provide additional articulation and to further screen views between the office & the existing residential yards / balconies. Stenciled metal panels are located in the areas adjacent to the gaps between the individual residential buildings. See sheet R9 for further clarification. The HVAC system has been systematically designed by a mechanical engineer to lower the rooftop enclosure by two feet, so it is now 10 feet tall. The new design will have less impact on the views for the rear neighbors and for the neighbors across Sherman Ave. 5. Consider a warmer color palette from board members. Response: The exterior of the building now features warm gray stenciled panels and window mullions, combined with rich colored accent panels recalling the natural color of wood. These accent panels are located on key areas of the building including the stenciled railings, the parapet cap, the retail space mullions, and the stenciled panels on the second and third floors along Park Boulevard. A wood slat ceiling and wood wall cladding is featured at the open plaza at Park Boulevard and Sherman Avenue. 6. Consider designing in a way that could accommodate housing above in the future. Response: The width of the second and third floors are ideal dimensions for a multi-unit residential building. The floor to floor dimensions are also ideal for a residential use. 7. Consider sculptural elements of solid on the wall rather than just curtain wall. Response: Stenciled 3D panels, stenciled railings, large recessed areas on the elevations, the open plaza at the corner of the building, the living wall, a projecting entry canopy all combine to create a very unique and sculptural building. 8. Consider greenery element to screen the driveway entrance, rather than metal panels. Response: Vertical green planting has been incorporated at either side of the driveway entrance. 9. Consider making the stairway “prettier” facing the residences. Response: Vines are proposed to cover the entire wall enclosing the stair facing the residences. 10. Straw pull on retail location – Majority support keeping corner element as open plaza but moving retail to Park frontage: Response: See response to item 2 above. Item 2 Attachment B - Applicants Response     Packet Pg. 23     1 5 1 9 ATTACHMENT C ARB FINDINGS FOR APPROVAL 123 Sherman Avenue 21PLN-00172 The design and architecture of the proposed improvements, as conditioned, complies with the Findings for Archi- tectural Review as required in Chapter 18.76 of the PAMC. Finding #1: The design is consistent with applicable provisions of the Palo Alto Comprehensive Plan, Zoning Code, coordinated area plans (including compatibility requirements), and any relevant design guides. The project is consistent with Finding #1 because: In conformance with the following Comp Plan Goals and Policies, the project will include high quality design compatible with surrounding development. Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan The Comprehensive Plan land use designation for the site is Regional/Community Commercial. The project proposes an office building with ground floor retail. Land Use Element Policy L-1.3 Infill development in the urban service area should be compatible with its surroundings and the overall scale and character of the city to ensure a compact, efficient development pattern. This project proposes to redevelop three existing commercial properties into a single office development within the existing California Avenue business district. Policy L-1.10 Maintain a citywide cap of 1.7 million new square feet of office/R&D development, exempting medical office uses in the Stanford University Medical Center (SUMC) vicinity. Use January 1, 2015 as the baseline and monitor development towards the cap on an annual basis. Require annual monitoring to assess the effectiveness of development requirements and determine whether the cap and the development requirements should be adjusted. Continue to exempt medical, governmental and institutional uses from the cap on office/R&D development. This project complies with the annual office cap. Policy L-4.10 Maintain the existing scale, character and function of the California Avenue business district as a shopping, service and office center intermediate in function and scale between Downtown and the The proposed building is three stories, comparable in height to the adjacent 2555 Park office building, and appropriate for the neighborhood. Item 2 Attachment C - Draft Findings     Packet Pg. 24     1 5 1 9 smaller neighborhood business areas. Policy L-5.1 Foster compact Employment Districts developed in a way that facilitates transit, pedestrian and bicycle travel. Provide mixed uses to reduce the number of auto trips. The proposed office building is within walking distance to the California Ave. Caltrain Station which facilitates multi-modal access. Policy L-6.7 Where possible, avoid abrupt changes in scale and density between residential and non- residential areas and between residential areas of different densities. To promote compatibility and gradual transitions between land uses, place zoning district boundaries at mid-block locations rather than along streets wherever possible. The building is comparable in scale to the surrounding residential which varies in height from two to four stories. Policy T-1.19 Provide facilities that encourage and support bicycling and walking. The building includes sufficient short and long term bicycle parking, and walking access from the California Ave. Caltrain station. The project is consistent with the zoning requirements for office use including, height, floor area ratio, setbacks, and lot coverage. Finding #2: The project has a unified and coherent design, that: a. creates an internal sense of order and desirable environment for occupants, visitors, and the general community, b. preserves, respects and integrates existing natural features that contribute positively to the site and the historic character including historic resources of the area when relevant, c. is consistent with the context-based design criteria of the applicable zone district, d. provides harmonious transitions in scale, mass and character to adjacent land uses and land use designations, e. enhances living conditions on the site (if it includes residential uses) and in adjacent residential areas. The project is consistent with Finding #2 because: There is internal order between the pedestrian entries, car entry, retail space and office space, including for bicyclists. The corner plaza created a defined entry for visitors of both tenants. Natural features are highlighted through increased landscaping and preservation of four existing trees. There is no historic character to preserve. The proposed three story building is consistent with the applicable context-based design criteria, and fits in the scale of the surrounding two to four story buildings. Design elements reference the adjacent 2555 Park while being visually distinct, and important factor since it wraps 2555 Park on 2 sides. While it does not directly enhance the living conditions of adjacent residential areas, it will provide a new retail space which may be beneficial to the residents, and additional attention has been paid to the landscaping and lighting features to ensure it does not impact the residences negatively. Finding #3: The design is of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area. The project is consistent with Finding #3 because: Item 2 Attachment C - Draft Findings     Packet Pg. 25     1 5 1 9 The project incorporates a variety of materials, including glass, colored and gray metal, perforated metal paneling, wood slat panels, and living wall elements. This palette relates to the adjacent 2555 Park while being distinct, and contrasts with the older stucco buildings. The decorative paneling extends to the elevator overrun screening on the roof of the building. Finding #4: The design is functional, allowing for ease and safety of pedestrian and bicycle traffic and providing for elements that support the building’s necessary operations (e.g. convenient vehicle access to property and utilities, appropriate arrangement and amount of open space and integrated signage, if applicable, etc.). The project is consistent with Finding #4 because: The design is functional. The bicycle parking is located at the ground level; one of the rooms is adjacent to the building entrance, the other is close to the ADA path to the entrance. The car parking is provided at ground level and one floor of below grade parking, with driveway access off of Sherman Ave. The office workers will have access to four outdoor terraces. The building includes separate trash rooms for the commercial and office components, and a loading space is located off of Grant Ave. The transformer and switchgear are also on the Grant Ave. frontage, keeping the corner of Sherman Ave. and Park Blvd. activated for pedestrians. The primary entrance for the office and the commercial space are located at the corner, under a covered entrance, but the retail has a secondary entrance on Sherman Ave. and the office has a secondary entrance from the parking garage. Finding #5: The landscape design complements and enhances the building design and its surroundings, is appropriate to the site’s functions, and utilizes to the extent practical, regional indigenous drought resistant plant material capable of providing desirable habitat that can be appropriately maintained. The project is consistent with Finding #5 because: The project is consistent with the finding in that the project provides significant screening landscaping between the adjacent residences, including preserving four trees existing on the site. The building also includes ground level planters on the Sherman Ave. side, a living wall element near the primary entrance, a vine wall on the Grant Ave. side, and four landscaped terraces for the office workers. The project’s landscaping includes drought tolerant species, approximately half of which are native. Finding #6: The project incorporates design principles that achieve sustainability in areas related to energy efficiency, water conservation, building materials, landscaping, and site planning. The project is consistent with Finding #6 because: In accordance with the City’s Green Building Regulations, the building will satisfy the requirements for CALGreen Mandatory + Tier 2. The project includes electric vehicle charging outlets, drought tolerant and native landscaping, and light colored roofing material. Item 2 Attachment C - Draft Findings     Packet Pg. 26     1 5 1 8 ATTACHMENT D CONDITIONS OF APPROVAL 123 Sherman Avenue 21PLN-00172 PLANNING DIVISION 1.CONFORMANCE WITH PLANS: Construction and development shall conform to the approved plans entitled, "2525 Park Boulevard, Palo Alto, CA,” uploaded to the Palo Alto Online Permitting Services Citizen Portal on March 9, 2023, except as modified by these conditions of approval. 2.BUILDING PERMIT: Apply for a building permit and meet any and all conditions of the Planning, Fire, Public Works, and Building Departments. 3.BUILDING PERMIT PLAN SET: A copy of this cover letter and conditions of approval shall be printed on the second page of the plans submitted for building permit. 4.PROJECT MODIFICATIONS: All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification. It is the applicant’s responsibility to highlight any proposed changes to the project and to bring it to the project planner’s attention. 5.MITIGATION MONITORING AND REPORTING PROGRAM. Mitigation Monitoring and Reporting Program (MMRP), prepared for this project in compliance with the California Environmental Quality Act (CEQA), shall be incorporated by reference as conditions of approval. The applicant shall comply with all specified mitigation measures in the timelines outlined in the project’s MMRP. 6.CALIFORNIA-OLIVE-EMERSON (COE) PLUME AREA. For projects within the California-Olive-Emerson (COE) Plume area, which are known to be subject to risk of vapor intrusion, the applicant shall assess site conditions to determine both the nature and extent of contamination. If contamination at the site exceeds the most current environmental screening levels (ESLs) identified by the Regional Water Quality Control Board (RWQCB) for volatile organic compounds, the applicant shall prepare and submit a Site Management and Contingency Plan (SMCP) to either the Department of Toxic Substances Control (DTSC), RWQCB, or the County of Santa Clara Department of Environmental Health for approval. The SMCP shall include details regarding the pending development and propose remediation and/or mitigation to address any environmental risk identified in the site assessment. The applicant shall agree to and implement all recommendations of the reviewing regulatory agency approving the SMCP in order to reduce the exposure of future occupants to vapor intrusion. If the reviewing agency requires that a vapor intrusion barrier system be installed, the VIMs shall be document in the building permit plan set prior to issuance of the building permit. Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 27     1 5 1 8 Post construction indoor air monitoring shall be conducted for any VIMS systems and shall comply with the specific recommendations set forth by the regulatory agency approving the SMCP. 7.LANDSCAPE PLAN. Plantings shall be installed in accordance with the approved plan set and shall be permanently maintained and replaced as necessary. 8.SIGNAGE: The submitted plans only reference signage for the new buildings to show the relationship between the buildings design and possible new signage. This approval does not include an approval for signage. Signage will require a separate approval from the Planning and Development Services Department. 9.NOISE THRESHOLDS ON COMMERCIAL PROPERTY. In accordance with PAMC Section 9.10.040, No person shall produce, suffer or allow to be produced by any machine or device, or any combination of same, on commercial or industrial property, a noise level more than eight dB above the local ambient at any point outside of the property plane. 10.LIGHTING. Between the hours of 10:00pm-6:00am (normal cessation of business hours), lighting within the building or on the property shall be reduced to its minimum necessary to facilitate security, in order to minimize light glare at night. 11.UTILITY LOCATIONS: In no case shall utilities be placed in a location that requires equipment and/or bollards to encroach into a required parking space. In no case shall a pipeline be placed within 10 feet of a proposed tree and/or tree designated to remain. 12.ESTIMATED IMPACT FEE: Development Impact Fees, currently estimated in the amount of $ $3,710,366.80 plus the applicable public art fee, per PAMC 16.61.040, shall be paid prior to the issuance of the related building permit. 13.REQUIRED PUBLIC ART. In conformance with PAMC 16.61, and to the satisfaction of the Public Art Commission, the property owner and/or applicant shall pay the in-lieu fee equivalent to 1% of the estimated construction valuation, prior to obtaining a Building permit. All required artwork shall be installed as approved by the Public Art Commission and verified by Public Art staff prior to release of the final Use and Occupancy permit. 14.IMPACT FEE 90-DAY PROTEST PERIOD. California Government Code Section 66020 provides that a project applicant who desires to protest the fees, dedications, reservations, or other exactions imposed on a development project must initiate the protest at the time the development project is approved or conditionally approved or within ninety (90) days after the date that fees, dedications, reservations or exactions are imposed on the Project. Additionally, procedural requirements for protesting these development fees, dedications, reservations and exactions are set forth in Government Code Section 66020. IF YOU FAIL TO INITIATE A PROTEST WITHIN THE 90-DAY PERIOD OR FOLLOW THE PROTEST PROCEDURES DESCRIBED IN GOVERNMENT CODE SECTION 66020, YOU WILL BE BARRED FROM CHALLENGING THE VALIDITY OR REASONABLENESS OF THE FEES, DEDICATIONS, RESERVATIONS, AND EXACTIONS. If these requirements constitute fees, taxes, assessments, dedications, reservations, or Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 28     1 5 1 8 other exactions as specified in Government Code Sections 66020(a) or 66021, this is to provide notification that, as of the date of this notice, the 90-day period has begun in which you may protest these requirements. This matter is subject to the California Code of Civil Procedures (CCP) Section 1094.5; the time by which judicial review must be sought is governed by CCP Section 1094.6. 15.INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. 16.ENTITLEMENT EXPIRATION. The project approval shall be valid for a period of two years from the date of issuance of the entitlement. If within such two years period, the construction of buildings has not commenced, the Planning entitlement shall expire. Application for a one year extension of this entitlement may be made prior to expiration. 17.FINAL INSPECTION: A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning, including but not limited to; materials, landscaping and hard surface locations. Contact your Project Planner, Emily Foley at Emily.foley@cityofpaloalto.org to schedule this inspection. 18.TRASH ROOM. The trash room shall be used solely for the temporary storage of refuse and recycling that is disposed on a regular basis and shall be closed and locked during non-business hours. 19.REFUSE. All trash areas shall be effectively screened from view and covered and maintained in an orderly state to prevent water from entering into the garbage container. No outdoor storage is allowed/permitted unless designated on the approved plan set. Trash areas shall be maintained in a manner to discourage illegal dumping. PUBLIC WORKS ZERO WASTE 20. Trash enclosure can only be used to temporarily store refuse (garbage, recycling, and compost) and not for other storage The following comments below are part of the Palo Alto Municipality Code and cut- sheets for the internal and external containers, related color-coded millwork, and colored-coded pictorial signage must be included in the building plans prior to receiving approval from the Zero Waste Department. Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 29     1 5 1 8 21. As per Palo Alto Municipal Code 5.20.108 the site is required to have color-coded refuse containers, related color-coded millwork, and colored-coded pictorial signage at each refuse disposal area. A refuse disposal area must include a recycle (blue container), compost (green container), and garbage (black container), three containers total. Applicant shall present on the plan the locations and quantity of all internal and external refuse containers and any millwork containing refuse containers. Signage to be placed on the containers shall be included as well. This requirement applies to any ‘external or internal refuse containers located in common areas such as entrances, hallways, conference rooms, garage, kitchen, breakrooms, etc. except for restrooms. Millwork to store the color-coded refuse containers must have a minimum of four inches in height, wrapping around the full width of the millwork. Signage must be color coded with photos or illustrations of commonly discarded items. Restrooms must have a green compost container for paper towels and an optional black landfill container if applicable. Please refer to PAMC 5.20.108 and the Internal Container Guide. Examples of appropriate signage can be found in the Managing Zero Waste at Your Business Guide. Electronic copies of the signage can be found on the Zero Waste Palo Alto’s website, https://www.cityofpaloalto.org/Departments/Public-Works/Zero- Waste/What-Goes-Where/Toolkit#section-2 and hard copies can be requested from the waste hauler, GreenWaste of Palo Alto, (650) 493-4894. Deconstruction and Construction Materials Management Requirements. 22. REQUIRED DECONSTRUCTION. In conformance with PAMC 5.24, deconstruction and source separation are required for all residential and commercial projects where structures (other than a garage or ADU) are being completely removed, demolition is no longer allowed. Deconstruction takes longer than traditional demolition, it is important to plan ahead. For more information, visit www.cityofpaloalto.org/deconstruction. 23. SALVAGE SURVEY FOR REUSE. A Salvage Survey is required for deconstruction permit applications. The survey shall be conducted by a City approved reuse vendor. The survey submittal shall include an itemized list of materials that are salvageable for reuse from the project. The applicant shall source separate and deliver materials for reuse. Certification is required indicating that all materials identified in the survey are properly salvaged. Contact The ReUse People to schedule this FREE survey by phone (888) 588-9490 or e-mail info@thereusepeople.org. More information can be found at www.TheReusePeople.org. Please upload a completed copy to the deconstruction permit. 24. SOURCE SEPARATION FOR RECYCLING. The applicant shall source separate deconstruction materials into specific categories for recycling. Additional staging areas for source separated materials will need to be considered. All materials shall be delivered to one of the City approved materials recovery facilities listed in Green Halo, all records shall be uploaded to www.greenhalosystems.com. For more information, refer to www.cityofpaloalto.org/deconstruction. PUBLIC WORKS ENGINEERING Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 30     1 5 1 8 25. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link: https://www.cityofpaloalto.org/Departments/Public-Works/Engineering-Services/Forms-and-Permits 26. ENCROACHMENT PERMIT: Prior to any work in the public right-of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right-of-way. 27. LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractor parking, parking enforcement, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. https://www.cityofpaloalto.org/files/assets/public/public-works/engineering-services/webpages/forms- and-permits/logistics-plan-preparation-guidelines-2021.pdf 28. CERTIFICATE OF COMPLIANCE THIRD-PARTY REVIEW: The City contracts with a third-party surveyor that will review and provide approval of the technical correctness of the Certificate of Compliance, as permitted by the Subdivision Map Act. The Public Works Department will forward a Scope & Fee Letter from the third-party surveyor and the applicant will be responsible for payment of the fee’s indicated therein, which is based on the complexity of the documents. 29. STREETWORK PERMIT: The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements. 30. GRADING AND EXCAVATION PERMIT: A Grading Permit is required per PAMC Chapter 16.28. The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. 31. ADVISORY -- A grading permit only authorizes grading and storm drain improvements, therefore, the following note shall be included on each grading permit plan sheet: “THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM. OTHER BUILDING AND UTILITY IMPROVEMENTS ARE SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.” 32. ROUGH GRADING: provide a Rough Grading Plan for the work proposed as part of the Grading and Excavation Permit application. The Rough Grading Plans shall including the following: pad elevation, elevator pit elevation, ground monitoring wells, limits of over excavation, stockpile area of material, overall earthwork volumes (cut and fill), temporary shoring for any existing facilities, ramps for access, crane locations (if any), tree protection measures, etc. Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 31     1 5 1 8 33. SHORING & TIEBACKS: Provide a shoring plan showing the existing utilities (if needed), to clearly indicate how the new structures will be constructed while protecting the existing utilities (if any). If tiebacks are proposed they shall not extend onto adjacent private property, existing easements or into the City’s right-of-way without having first obtained written permission from the private property owners and/or an encroachment permit from Public Works. 34. GEOTECHNICAL ENGINEER STATEMENT: The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS BEEN REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”. 35. CONSTRUCTION DEWATERING: This project may require a dewatering permit during construction due to the groundwater level relative to the depth of excavation. The dewatering permit is issued concurrently with the grading permit. 36. STORMWATER POLLUTION PREVENTION: All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet. 37. C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11. Submit the following: a. Stamped and signed C.3 data form (September 2019 version) from SCVURPPP. https://scvurppp.org/wp- content/uploads/2019/10/SCVURPPP_C3_Data_Form_September2019_fillable_final_9-24-19.pdf b. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11. 38. C.3 STORMWATER AGREEMENT: The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution prevention measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit approval. NOTE: Any revisions to the C.3 stormwater pollution prevention measures that are necessary to facilitate installation of said measures will be addressed in the agreement and the accompanying exhibits, executed by the City, and recorded with the County. 39. C.3 FINAL THIRD PARTY CERTIFICATION PRIOR TO OCCUPANCY: Within 45 days of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third-party reviewer shall submit to the City a certification verifying that all the permanent storm water pollution prevention measures were installed in accordance with the approved plans. Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 32     1 5 1 8 40. PAVEMENT RESTORATION: The applicant shall restore the pavement along the entire project frontage, curb-to-curb, by performing a 3.5” grind and overlay. The exact restoration limits will be determined once the resulting road condition is known following completion of heavy construction activities and utility lateral installations, at minimum the extent will be the project frontage. 41. IMPERVIOUS SURFACE AREA: The project will be creating or replacing 500 square feet or more of impervious surface. Accordingly, the applicant shall provide calculations of the existing and proposed impervious surface areas with the building permit application. The Impervious Area Worksheet for Land Developments form and instructions are available at the Development Center or on our website. To determine the impervious surface area that is being disturbed, provide the quantity on the site plan. 42. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (STORM DRAIN LOGO): The applicant is required to paint “No Dumping/Flows to Matadero Creek” in blue on a white background adjacent to all onsite storm drain inlets. The name of the creek to which the proposed development drains can be obtained from Public Works Engineering. Stencils of the logo are available from the Public Works Environmental Compliance Division, which may be contacted at (650) 329-2598. Include the instruction to paint the logos on the construction grading and drainage plan. 43. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (RECORD DRAWINGS): At the conclusion of the project applicant shall provide digital as-built/record drawings of all improvements constructed in the public right-of-way or easements in which the City owns an interest. 44. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (ELEVATION CERTIFICATE): The "as-built" elevation of the lowest floor not used solely for parking or storage must be certified on the FEMA Elevation Certificate and accepted by Public Works inspector as meeting the Special Flood Hazard Area requirements prior to final City approval of the structure. 45. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (INDEFINITE ENCROACHMENT PERMIT): An approved indefinite encroachment permit will be required for private infrastructure constructed in the public right-of-way, easement or on property in which the City holds an interest, but that was not authorized by a building permit. BUILDING DIVISION 46. Contact Building Department for submittal requirements. 47. Building submitted after 12/31/22 shall be based on the 2022 CA Building Codes as amended by CPA. 48. Occupancy Separation at opening at garage will be reviewed at building permit. PUBLIC WORKS URBAN FORESTRY Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 33     1 5 1 8 49. TREE PROTECTION COMPLIANCE. The owner and contractor shall implement all protection and inspection schedule measures, design recommendations and construction scheduling as stated in the TPR & Sheet T-1, and is subject to code compliance action pursuant to PAMC 8.10.080. The required protective fencing shall remain in place until final landscaping and inspection of the project. 50. PLAN CHANGES. Revisions and/or changes to plans before or during construction shall be reviewed and responded to by the (a) project site arborist, or (b) landscape architect with written letter of acceptance before submitting the revision to the Building Department for review by Planning, PW or Urban Forestry. 51. TREE DAMAGE. Tree Damage, Injury Mitigation and Inspections apply to Contractor. Reporting, injury mitigation measures and arborist inspection schedule (1-5) apply pursuant to TTM, Section 2.202.30. Contractor shall be responsible for the repair or replacement of any publicly owned or protected trees that are damaged during the course of construction, pursuant to Title 8 of the Palo Alto Municipal Code, and city Tree Technical Manual, Section 2.25. 52. GENERAL. The following general tree preservation measures apply to all trees to be retained: No storage of material, topsoil, vehicles or equipment shall be permitted within the tree enclosure area. The ground under and around the tree canopy area shall not be altered. Trees to be retained shall be irrigated, aerated and maintained as necessary to ensure survival. 53. TREE PROTECTION VERIFICATION. Prior to any site work verification from the contractor that the required protective fencing is in place shall be submitted to the Urban Forestry Section. The fencing shall contain required warning sign and remain in place until final inspection of the project. 54. EXCAVATION RESTRICTIONS APPLY (TTM, Sec. 2.20 C & D). Any approved grading, digging or trenching beneath a tree canopy shall be performed using ‘air-spade’ method as a preference, with manual hand shovel as a backup. For utility trenching, including sewer line, roots exposed with diameter of 1.5 inches and greater shall remain intact and not be damaged. If directional boring method is used to tunnel beneath roots, then Table 2-1, Trenching and Tunneling Distance, shall be printed on the final plans to be implemented by Contractor. 55. PLAN SET REQUIREMENTS. The final Plans submitted for building permit shall include the following information and notes on relevant plan sheets: a. SHEET T-1, BUILDING PERMIT. The building permit plan set will include the City’s full-sized, Sheet T-1 (Tree Protection-it's Part of the Plan!), available on the Development Center website at http://www.cityofpaloalto.org/civicax/filebank/documents/31783. The Applicant shall complete and sign the Tree Disclosure Statement and recognize the Project Arborist Tree Activity Inspection Schedule. Monthly reporting to Urban Forestry/Contractor is mandatory. (Insp. #1: applies to all projects; with tree preservation report: Insp. #1-7 applies) b. Plans to show protective tree fencing. The Plan Set (esp. site, demolition, grading & drainage, foundation, irrigation, tree disposition, utility sheets, etc.) must delineate/show the correct configuration of Type I, Type II or Type III fencing around each Regulated Tree, using a bold Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 34     1 5 1 8 dashed line enclosing the Tree Protection Zone (Standard Dwg. #605, Sheet T-1; City Tree Technical Manual, Section 6.35-Site Plans); or by using the Project Arborist’s unique diagram for each Tree Protection Zone enclosure. Transportation Division 56. The applicant shall be responsible for planning/design, coordination with city, replacement/relocation of existing public utilities, easement approvals, procurement of required services/materials/equipment, and construction for the proposed Park Blvd & Sherman Ave off-site pedestrian improvements. Any changes in proposed site plans shall require Office of Transportation approval. 57. TDM PROGRAM AND ANNUAL REPORTING REQUIREMENT: The applicant shall abide by the Final Transportation Demand Management (TDM) plan, entitled “2525 Park Blvd Transportation Demand Management Plan (TDM), dated March 2, 2023”, to the satisfaction of the Director of Planning and Development Services. The TDM plan includes measures and programs to achieve a reduction in single- occupancy vehicle trips to the site by a minimum of 35%, in conformance with the City’s Comprehensive Plan. The TDM plan includes an annual monitoring plan to document mode split and trips to the project site. The TDM annual report shall be submitted to the Chief Transportation Official. Monitoring and reporting requirements may be revised in the future if the minimum reduction is not achieved through the measures and programs initially implemented. Projects that do not achieve the required reduction may be subject to daily penalties as set forth in the City’s fee schedule. Watershed Protection 58. If the project triggers polychlorinated biphenyls (PCBs) sampling as identified on the “PCBs Applicant Package,” then the project shall conduct representative sampling of PCBs concentration in accordance with the “Protocol for Evaluating Priority PCBs-Containing Materials before Building Demolition (2018).” 59. 60. • If the representative sample results or records DO NOT indicate PCB concentrations ≥50 ppm in one or more “priority materials,” then the screening assessment is complete. Applicant submits screening form and the supporting sampling documentation with the demolition permit application. No additional action is required. 61. • If the representative sample results or records DO indicate PCBs concentrations ≥50 ppm in one or more “priority materials,” then the screening assessment is complete, but the Applicant MUST also contact applicable State and Federal Agencies to meet further requirements. Applicant submits screening form and the supporting sampling documentation with the demolition permit application, and also must contacts the State and Federal Agencies as indicated on Page 3 of the “PCBs Screening Assessment Form.” 62. Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 35     1 5 1 8 63. IMPORTANT: ADVANCED APPROVAL FROM THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (USEPA) OR OTHER STATE AGENCIES MAY BE REQUIRED PRIOR TO BUILDING DEMOLITION. IT IS RECOMMENEDED THAT APPLICANTS BEGIN THE PCBs ASSESSMENT WELL IN ADVANCE OF APPLYING FOR DEMOLITION PERMIT AS THE PROCESS CAN TAKE BETWEEN 1-3 MONTHS. 64. The following comments and/or standard Municipal Code requirements are provided for supplemental guidance, recommendation and/or best practices: 65. 1. PAMC 16.09.170, 16.09.040 Discharge of Groundwater 66. The project is located in an area of suspected or known groundwater contamination with Volatile Organic Compounds (VOCs). If groundwater is encountered then the plans must include the following procedure for construction dewatering: 67. 68. Prior to discharge of any water from construction dewatering, the water shall be tested for volatile organic compounds (VOCs) using EPA Method 601/602 or Method 624. The analytical results of the VOC testing shall be transmitted to the Regional Water Quality Control Plant (RWQCP) 650-329-2598. Contaminated ground water that exceeds state or federal requirements for discharge to navigable waters may not be discharged to the storm drain system or creeks. If the concentrations of pollutants exceed the applicable limits for discharge to the storm drain system then an Exceptional Discharge Permit must be obtained from the RWQCP prior to discharge to the sanitary sewer system. If the VOC concentrations exceed the toxic organics discharge limits contained in the Palo Alto Municipal Code (16.09.040(m)) a treatment system for removal of VOCs will also be required prior to discharge to the sanitary sewer. Additionally, any water discharged to the sanitary sewer system or storm drain system must be free of sediment. Item 2 Attachment D - Draft Conditions of Approval     Packet Pg. 36     ATTACHMENT B ZONING COMPARISON TABLE 123 Sherman, 21PLN-00172 Table 1: COMPARISON WITH CHAPTER 18.16 (CC(2) DISTRICT) Exclusively Non-residential Development Standards Regulation Required Existing Proposed Minimum Site Area, width and depth No Requirement L-shaped lot, 34,384 sf. L-shaped lot, 34,384 sf. Minimum Front Yard (Park Boulevard) 0-10 feet to create an 8-12 foot effective sidewalk width (1), (2), (8) 3 ft. to create complying sidewalk width Rear Yard No Requirement 10 ft. Street Side Yard (Sherman)No Requirement 10 ft. Street Side Yard (Grant)No Requirement 0 ft. and 14.5 ft adjacent to residential Min. yard for lot lines abutting or opposite residential districts or residential PC districts 10 feet (2) 10 ft. at rear, 10ft on Sherman, 13 ft on Grant Build-to-lines 50% of frontage built to setback on Park Boulevard; 33% of side street built to setback on Grant Avenue (7) Complies Max. Site Coverage No Requirement 15,523 sf 29,681 sf Max. Building Height 37 feet (4)1 story/height varies 37 ft/3 stories Max. Floor Area Ratio (FAR)2.0:1 (68,768 sf)15,523 sf 51,945 sf Daylight Plane for lot lines abutting one or more residential zone districts other than an RM-40 or PC Zone None (6) (1) No parking or loading space, whether required or optional, shall be located in the first 10 feet adjoining the street property line of any required yard. (2) Any minimum front, street side, or interior yard shall be planted and maintained as a landscaped screen excluding areas required for access to the site. A solid wall or fence between 5 and 8 feet in height shall be constructed along any common interior lot line.. (4) As measured to the peak of the roof or the top of a parapet; penthouses and equipment enclosures may exceed this height limit by a maximum of five feet, but shall be limited to an area equal to no more than ten percent of the site area and shall not intrude into the daylight plane. (6) The initial height and slope shall be identical to those of the most restrictive residential zone abutting the site line in question. (7) 25 foot driveway access permitted regardless of frontage, build-to requirement does not apply to CC district. (8) A 12 foot sidewalk width is required along El Camino Real frontage Item 2 Attachment E-Zoning Comparison Table     Packet Pg. 37     Table 1: COMPARISON WITH CHAPTER 18.16 (CC(2) DISTRICT) continued Exclusively Non-residential Development Standards Topic Requirement Proposed Hours of Operation (18.16.040 (b)) Businesses with activities any time between the hours of 10:00 p.m. and 6:00 a.m. shall be required to obtain a conditional use permit. The director may apply conditions of approval as are deemed necessary to assure compatibility with the nearby residentially zoned property Will comply Outdoor Sales and Storage (18.16.040 (h)) N/A Recycling Storage (18.16.040 (i)) Will comply Employee Showers (18.16.040 (j)) Will comply Office Use Restrictions (18.16.050) Located in new or remodeled ground floor area built on or after March 19, 2001 if the ground floor area devoted to housing, retail services, eating and drinking services, personal services, and automobile services does not decrease Ground floor does not currently contain these uses 18.16.080 Performance Standards. All development in the CS district shall comply with the performance criteria outlined in Chapter 18.23 of the Zoning Ordinance, including all mixed use development 18.16.090 Context-Based Design Criteria. As further described in a separate attachment, development in a commercial district shall be responsible to its context and compatible with adjacent development, and shall promote the establishment of pedestrian oriented design. Table 2: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking and Loading) for Office* Type Required Existing Proposed Vehicle Parking 1/250 sf of office gross floor area for 193 parking spaces 1/200 sf of retail gross floor area for 20 parking spaces 213 total 172 parking spaces proposed, using a 20% TDM Bicycle Parking 1/2,500 sf (20% long term and 80% short term) equals 20 spaces for office 1/2,000 sf (20% long term and 80% short term) equals 2 spaces for retail 16 short term 17 long term Item 2 Attachment E-Zoning Comparison Table     Packet Pg. 38     Loading Space 1 loading spaces for less than 100,000 sf 1 off-street space * On-site employee amenity space is exempted from the parking requirements Item 2 Attachment E-Zoning Comparison Table     Packet Pg. 39     1 5 2 0 Attachment F Performance Criteria - 18.40, 18.42 and 18.54 123 Sherman Avenue 21PLN-00172 These performance criteria are intended to provide additional standards to be used in the design and evaluation of developments in the multi-family, commercial, and industrial zones. The purpose is to balance the needs of the uses within these zones with the need to minimize impacts on surrounding neighborhoods and businesses. The criteria are intended to make new developments and major architectural review projects compatible with nearby residential and business areas and to enhance the desirability of the proposed developments for the site residents and users, and abutting neighbors and businesses. Assure that development provides adequate and accessible interior areas or exterior enclosures for the storage of trash and recyclable materials in appropriate containers, and that trash disposal and recycling areas are located as far from abutting residences as is reasonably possible. The project includes a trash enclosure within the building. The facilities are fully enclosed and not in clear sight of any public right-of- way or neighbors. There is adequate loading space within access to the enclosures. To minimize the visual impacts of lighting on abutting or nearby properties and from adjacent roadways. The proposed exterior lighting is sufficient to provide safe circulation and is directed downward to reduce glare and impacts to neighboring uses. A photometric plan is included and shows no light will be cast outside of the property lines, with the exception of the existing standard street lights (to be replaced in kind). The purpose is to restrict retail or service commercial businesses abutting (either directly or across the street) or within 50 feet of residentially zoned properties or properties with existing residential uses located within nonresidential zones, with operations or activities between the hours of 10:00 p.m. and 6:00 a.m. Operations subject to this code may include, but are not limited to, deliveries, parking lot and sidewalk cleaning, and/or clean up or set up operations, but does not include garbage pick-up. No late night uses are proposed. In addition to the standards for development prescribed above, all Housing Development Projects in the CN, CS, CC, and CC(2) districts shall comply with the objective design standards outlined in Chapter 18.24 , as defined therein. All other developments, and all Housing Development Projects that elect to deviate from one or more objective design standards in Chapter 18.24 , shall meet the Context Based Design Criteira. This is not a Housing Development Project. 18.40.240 Trash Disposal and Recycling Project Consistency 18.40.250 Lighting 18.42.040 Late Night Uses and Activities 18.40.260 Visual, Screening and Landscaping Item 2 Attachment F - Performance Criteria     Packet Pg. 40     1 5 2 0 The requirements and guidelines regarding noise and vibration impacts are intended to protect residentially zoned properties or properties with existing residential uses located within nonresidential zones (residential properties) from excessive and unnecessary noises and/or vibrations from any sources in abutting industrial or commercially zoned properties. Design of new projects should reduce noise from parking, loading, and refuse storage areas and from heating, ventilation, air conditioning apparatus, and other machinery on nearby residential properties. New equipment, whether mounted on the exterior of the building or located interior to a building, which requires only a building permit, shall also be subject to these requirements. The parking is located within a parking garage on the ground level and one below grade level. HVAC will be located on the rooftop away from the adjacent residential uses and therefore is not anticipated to impact nearby uses. The project shall comply with PAMC 9.12; no amplified noise sources would be allowed in the open space areas of the site. Construction noise and vibration impacts are addressed through mitigation measures in the Mitigated Negative Declaration. The visual impact of parking shall be minimized and be located so they are not predominately facing the street. Except for single-family uses, underground parking is encouraged. The project’s parking is located on the ground floor screened from street view. The guidelines regarding site access impacts are intended to minimize conflicts between residential vehicular, pedestrian, and bicycle users and more intensive traffic associated with commercial and industrial districts, and to facilitate pedestrian and bicycle connections through and adjacent to the project site. The site circulation includes sufficient bike parking, and the bike parking is located in a convenient location to the building entrances. The main pedestrian entry to the site is located at the corner of site, providing access to those who may walk to the building from the California Ave. Caltrain Station. The requirements for air quality are intended to buffer residential uses from potential sources of odor and/or toxic air contaminants. No proposed uses on the project site would produce odor or toxic air. Future uses are required to comply with these performance standards. The IS-MND did not identify any construction impacts to air quality. In accordance with Titles 15 and 17 of the Palo Alto Municipal Code, minimize the potential hazards of any use on a development site that will entail the storage, use, or handling of hazardous materials (including hazardous wastes) on-site in excess of the exempt quantities prescribed in Health and Safety Code Division 20, Chapter 6.95, and Title 15 of this code. No proposed uses on the project site would store chemicals in excess of the exempt quantities. Future uses are required to comply with these performance standard 18.42.190 Noise and Vibration Project Consistency 18.54.020(a) Parking 18.54.050(c) Vehicular, Pedestrian and Bicycle Site Access 18.40.270 Air Quality 18.42.200 Hazardous Materials Item 2 Attachment F - Performance Criteria     Packet Pg. 41     1 5 2 0 Item 2 Attachment F - Performance Criteria     Packet Pg. 42     1 5 1 6 Attachment G Project Plans In order to reduce paper consumption, a limited number of hard copy project plans are provided to Board members for their review. The same plans are available to the public, at all hours of the day, via the following online resources. Environmental Document An Initial Study / Mitigated Negative Declaration has been prepared for this project. In accordance with CEQA Guideline Section 15073, this document is available for a 30-day circulation period beginning May 5, 2023 and ending on June 5, 2023. Directions to review Project plans and environmental documents online: 1. Go to: bit.ly/PApendingprojects 2. Scroll down to find “123 Sherman” and click the address link 3. On this project-specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/News-Articles/Planning-and-Development-Services/123- Sherman-Avenue-21PLN-00172 Item 2 Attachment G - Project Plans and Environmental Analysis     Packet Pg. 43     Item No. 3. Page 1 of 3 Architectural Review Board Staff Report From: Jonathan Lait, Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: May 18, 2023 Report #: 2304-1347 TITLE Continuation of a Study Session to Review and Discuss the City's Local Objective Standards for Senate Bill 9 (SB 9) Residential Units and Urban Lot Splits Previously Approved by Council Along with the City’s SB 9 Interim Ordinance 5538. Environmental Assessment: Not a Project. For More Information Contact Amy French at Amy.French@cityofpaloalto.org. RECOMMENDATION Staff recommends that the ARB resume the study session on SB 9 Objective Standards, which was continued to the May 18, 2023 hearing, and finalize initial comments on the standards. BACKGROUND The ARB held study sessions on March 16, 2023 and April 20, 2023 to discuss the SB9 Objective Standards previously adopted by Council and to suggest revisions. The ARB continued the study session from April 20, 2023 to a date certain of May 18, 2023. The minutes from the hearing of March 16, 2023 and video from April 20, 2023 hearing are available online.1 The SB9 objective standards that Council previously adopted, which shows the crosswalk between the objective standards and the Individual Review Guidelines, are included in Attachment A. Attachment B includes examples of images excerpted from the Individual Review guidelines.2 The April 20, 2023 ARB staff report summarized key standards that the ARB may want to discuss in these study sessions based on comments received from two of the board members to staff in advance of the April 20, 2023 study session. On May 22, 2023, the City Council is scheduled to adopt the permanent ordinance referring to the City’s use of SB9 Objective development standards. The staff report to Council will be made available on the City Council webpage.3 1 2023 Architectural Review Board Agendas and Minutes: https://www.cityofpaloalto.org/Departments/Planning- Development-Services/Architectural-Review-Board-ARB/Current-ARB-Agendas-Minutes 2 IR Guidelines link: https://www.cityofpaloalto.org/files/assets/public/planning-amp-development-services/file- migration/current-planning/forms-and-guidelines/individual-review-guidelines.pdf 3 City of Palo Alto City Council webpage: https://www.cityofpaloalto.org/Departments/City-Clerk/Citys-Meeting- Agendas/Meeting-Agendas-and-Minutes Item 3 Staff Report     Packet Pg. 44     Item No. 3. Page 2 of 3 An SB9 fact sheet from the State Housing and Community Development (HCD) department is also included in Attachment C to provide general information on SB 9. DISCUSSION In the previous two study session, the ARB considered objective standards that relate to massing and site planning (Objective Standards 1 and 2). ARB has not yet discussed SB9 standards 3, 4, and 5. Board members provided detailed feedback and suggested revisions. On a high level, key comments to staff regarding revisions to the objective standards 1 and 2 included: •Setback requirements in addition to daylight plane requirements together are too onerous and the City should consider revisions that would rely more on daylight planes to control massing and less on specific step-backs. Focus more on privacy and compatibility and less on massing that restricts vertical options and leads to “wedding cake” design. •Requirements are too onerous when adjacent single-story residences, especially as some of those single-story buildings may be redeveloped in time. Reconsider objective standards related to increased setbacks, daylight plane, etc. adjacent single-story residences. •Consider exemptions to daylight plane for small features, similar to the current R-1 zoning allowances. •Give some more consideration of the requirements as they relate to unique lots (e.g. pie shaped lots) to give some additional flexibility, especially as it relates to garages •Would like to see more diagrams for the standards (e.g. for privacy screening plantings, setbacks/daylight plane next to single story homes, etc.) •Consider language related to flood zone height requirements given possible future changes in some areas to FEMA maps. As noted in the previous staff report, boardmembers Chen and Hirsch highlighted their recommendations on which standards the ARB may want to discuss from the guidelines to help focus the discussion. They suggested discussing the following standards under 3, 4, and 5: Standard 3: 3.2 A, Roof form variation; 3.4A Gable roof forms Standard; 3.5A Contextual Roof Pitch Standard 4: 4.1A, Façade Visual Focal Point; 4.2A, Wall Alignment; 4.2B Facade element spacing; 4.3A Window Alignment; 4.4A Contextual Porch Entry; 4.5A, Garage Door Design Standard 5: 5.2A, Bedroom window location; 5.2B, Second Floor Window Privacy; 5.2C, Stair Window; 5.2D, Privacy Landscape; and 5.4A Second Floor Balcony Item 3 Staff Report     Packet Pg. 45     Item No. 3. Page 3 of 3 The board may wish to focus its discussion based on these suggestions or can discuss these among other objective standards. STAKEHOLDER ENGAGEMENT Staff intends to convene a group of stakeholders in the coming months to ensure there is sufficient feedback from the community. Per the ARB’s request, at the meeting, staff will summarize the ARB feedback received on this topic. Staff also plans to review the very few SB 9 cases processed thus far in Palo Alto, summarize any ‘lessons learned’ and consider potential refinements to the SB9 standards. The presentation of standards refinements is unlikely until sometime after the 2023 State Legislative session concludes. Staff is watching the current SB9 ‘cleanup bill’, SB 450, as it proceeds through the legislative process; the bill would “prohibit a local agency from imposing objective zoning standards, objective subdivision standards, and objective design standards that do not apply uniformly to development within the underlying zone.” That said, the ARB’s input at this stage is important as staff prepares for the next stages in this process. ENVIRONMENTAL REVIEW No environmental review is required for study session items. ATTACHMENTS Attachment A: SB9 Objective standards Attachment B: Images from the IR guidelines relevant to the SB9 standards Attachment C: SB 9 Fact Sheet AUTHOR/TITLE: Amy French, Chief Planning Official Item 3 Staff Report     Packet Pg. 46     9.c SB-9 OBJECTIVE DESIGN STANDARDS (IR GUIDELINES CROSSWALK) The City’s Individual Review (IR) Program was established in 2001. The associated IR Guidelines were updated in 2005. These are intended to preserve the character of Palo Alto neighborhoods by implementing requirements relating to streetscape, massing, and privacy. These SB-9 Objective Design Guidelines are based upon these IR Guidelines, and arranged in accordance with the five (5) IR Guidelines as follows: GUIDELINE ONE: Site Planning: Garage, Driveway, and House GUIDELINE TWO: Neighborhood Compatibility for Height, Mass, and Scale GUIDELINE THREE: Resolution of Architectural Form, Massing, and Roof Lines GUIDELINE FOUR: Visual Character of Street Facing Facades and Entries GUIDELINE FIVE: Privacy from Second Floor Windows and Decks Each IR Guideline is further broken down into Key Points. This document converts the existing discretionary Key Points into Objective Standards. To facilitate implementation of IR Guidelines in Eichler neighborhoods, these Standards reference information from the Eichler Neighborhood Design Guidelines adopted by Council on April 2, 2018. Note: An SB-9 objective design standard shall not be applied if: 1) such standard would not enable two units, each having a minimum 800 square feet or 2) the maximum floor area allowed by the zoning code would not be feasible. IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 1.1 DRIVEWAYS: Minimize 1.1A: DRIVEWAYS: One curb cut and driveway per street frontage. Shared driveways are encouraged but driveway paving require an easement to which the City is a third party. impacts in order to highlight yards and pedestrian entryways. 1.1B: DRIVEWAY WIDTH: 18-foot maximum driveway width (inclusive of uncovered parking) within a front or street side yard setback. 1.1C. PLANTING STRIP: A minimum two-foot wide, landscaped planting strip is required between a driveway and/or uncovered parking space and an interior lot line. November 24, 2021 Page 1 of 11 Packet Pg. 229 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 47     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 1.1D WALKWAY SEPARATION: Walkways shall be separated from driveways by a minimum of 4 feet of landscape planting or extend sideways (that is, perpendicular) from driveway so that no additional parking or paved turnaround space is created in a front or street side yard beyond that of the maximum allowed driveway width. 1.1F: DRIVEWAY MATERIALS: Driveway and uncovered parking surfaces that exceed 10 feet in width shall not have asphalt or grey concrete surfaces. They must have a decorative surface to blend with the landscape such pavers, brick, or colored concrete. 1.2 GARAGES & CARPORTS: 1.2A: GARAGE LOCATION: Attached or detached garages/carports must be located a minimum of 5 feet behind Locate garages to be subordinate to and minimally visible, or significantly less prominent, than the house. the forwardmost plane of the front facade or 3 feet behind the forwardmost plane of the street-side façade. The forwardmost façade plane may be a building wall or porch with posts/columns and must be at least 12 feet wide. 1.2B: GARAGE WIDTH: An attached or detached garage/carport facing the street shall be no more than 30 percent of the total facade width facing that street, except that it may be 12 feet wide in any circumstance. 1.2C: EICHLER TRACT GARAGES: In mapped Eichler Tracts, a garage or carport may be located forward of the front facade plane of the house so long as the garage or carport is: (a) no more than 21 feet wide, (b) has a roof pitch of 3:12 (slope of 3 vertical feet for every 12 horizontal feet) or less, and (c) has a maximum height of no more than 12 feet above existing grade. 1.2D: DUPLEX PARKING REQUIREMENT: In the case of a duplex, when parking spaces are required, the parking space for each unit shall be a covered parking space. 1.3 SECOND FLOOR SIZE & 1.3A: SECOND FLOOR SIZE: The maximum floor area above the first-floor level: LOCATION: Site (a) shall not exceed 35 percent of total gross floor area on the lot except as noted in subsection (b) or planning (setbacks, yard areas, etc.) and footprint configuration (inclusive of upper Standard 1.3B. (b) shall not exceed 30 percent of the total gross floor area where an abutting lot along a side lot line has a one-story home or home with no more than 500 square feet of second floor area. November 24, 2021 Page 2 of 11 Packet Pg. 230 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 48     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards floor location/area) shall fit existing 1.3B: EICHLER TRACT SECOND FLOOR SIZE: Where a property is in a mapped Eichler Tract, and not in a single- story overlay zone, the maximum floor area of the second floor shall not exceed 25 percent of the total gross neighborhood patterns floor area on the lot. and take cues from adjacent lot conditions 1.3C: FRONT SETBACK Where the contextual front yard setback does not apply, the front setback shall be no (see guideline examples). less than the average front setback of the homes on lots to either side of the subject lot. (Note: In all cases, the zoning minimum front setback or special setback would still apply.) 1.3D: SECOND FLOOR STEPBACKS: Second floor area shall not be permitted within the standard side or rear setbacks of the underlying single family zoning district. 1.3E. SECOND FLOOR AREA ON FLAG LOTS AND SUBSTANDARD LOTS: On flag lots (or similar lots without street frontage) and/or substandard lots, if the maximum allowed total floor area is greater than 70 percent of the buildable lot area, floor area may be placed on a second level. The maximum second floor area allowed shall be the area in excess of 70 percent of the buildable lot area or 300 square feet, whichever is greater. 1.4 LANDSCAPE SCREENING: 1.4A: SCREENING LANDSCAPE: Plant screening trees with a species having a typical mature height of at least 25 feet, and mature canopy width of 15 feet at a quantity of at least one per 25 linear feet along each interior Landscaped open space lot line. Existing trees to be retained that are at least 25 feet tall and 15 feet wide may substitute for required along interior lot lines between homes. planting on a one-to-one ratio. Three closely spaced tall screening shrubs with a mature height of at least 20 feet and mature width of at least 5 feet may be substituted for one screening tree. 1.4B: PLANTING TYPE AND SIZE: Screening trees and shrubs shall be specified by botanical name with at least 50 percent of screening trees and shrubs being evergreen. Screening trees shall be specified and planted at 24-inch box size or larger and 8 feet height or taller. Screening shrubs shall be specified and planted at 15- gallon size or larger and 8 feet or taller. 1.4C: PLANTING ADJACENT PUE’S: Where an easement such as a PUE exist along an interior lot line, trees are required to be planted on the same side of the easement as the building, but not within the easement. November 24, 2021 Page 3 of 11 Packet Pg. 231 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 49     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 1.5 STEP BACKS NEXT TO 1.5A: CONTEXTUAL FRONT MASSING STEPBACK: Where a home on an abutting lot across a side lot line is SINGLE-STORY HOMES: single-story or has a second-floor area less than 500 square feet, a proposed structure shall have a one-story Locate an upper floor well back from the front façade and/or building volume at least 15-foot wide and 15-foot deep at the front side of the house set forward of any second-floor street facing wall plane. away from side lot lines 1.5B: CONTEXTUAL SIDE MASSING STEPBACK: Where a home on an abutting lot across a side lot line is single- if the home is adjacent story or has a second-floor area less than 500 square feet, each proposed structure located within 20 feet of to small or single-story the side lot line shall step back the upper floor from the lower floor along that side of the structure at least 7 homes (see guideline examples). feet for at least 50 percent of the depth of the structure. 1.5C: SIDE DAYLIGHT PLANE CLEARANCE: Where a home on an abutting lot across a side lot line is single-story or has a second-floor area no more than 500 square feet, the proposed structure(s) shall maintain at least 2 feet clearance from the second-floor roof edge or wall parapet to the side daylight plane as measured perpendicularly to the side daylight plane. 1.5D: EICHLER TRACT SIDE DAYLIGHT PLANE CLEARANCE: In mapped Eichler Tracts the clearance from any roof edge to the side daylight plane as measured perpendicularly from the daylight plane shall be at least 4 feet. 1.6 2.1 GARAGE PLACEMENT: Avoid placing a second story such that it would emphasize the garage. BUILDING See Standard 1.2A 2.1A: UPPER FLOOR FRONT FAÇADE AREA: Where an abutting lot across a side lot line has a single-story home or home with no more than 500 square feet on the second floor, the front facade's visible wall area on theHEIGHT/MASS: Avoiding overwhelming upper floor shall be no greater than 50 percent of the front facade's visible wall area on the first floor. Wall adjacent single-story homes with large area includes the area defined by porches, windows, and wall surfaces under gables. On corner lots, the front facade shall be the facade at the shorter frontage. masses, monumental forms, and sharp contrasts in height. Incorporate lower height and profile and 2.1B: ROOF HEIGHT FOR VARIED ROOF PITCHES: Roof height shall be limited to 27 feet for roofs with pitches 9:12 or greater, 25 feet for roofs with pitches 3:12, up to 9:12, and 22 feet for roofs with pitches less than 3:12. Properties in flood zones shall be permitted to increase building height by one-half foot for each foot that the base flood elevation exceeds existing grade. November 24, 2021 Page 4 of 11 Packet Pg. 232 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 50     9.c IR Key IR Guideline Concept/ Point Key Point place more area on lower floor. SB-9 Objective Design Standards 2.1C: EICHLER TRACT ROOF HEIGHTS: In mapped Eichler Tracts the maximum roof height shall not exceed 22 feet, as measured from existing grade to the roof surface for a pitched roof, or 20 feet for a flat roof surface or parapet. Properties in flood zones shall be permitted to increase building height by one-half foot for each foot that the base flood elevation exceeds existing grade. 2.2 MASS REDUCTION: Managing mass and scale from high floor levels, tall wall planes and boxy forms. 2.2A: FIRST FLOOR LEVEL: The finished first floor level shall not be more than 18 inches above existing grade. In Eichler Tracts, the finished first floor level shall not be more than 12 inches above existing grade. In a flood zone, the first-floor level may be set at the minimum allowed above grade to meet code requirements. For a lot removed from the flood zone due to on-site grading, the measurement shall be taken from revised grade. 2.2B: FLOOR-TO-FLOOR HEIGHT: The height from the first finished floor to the second finished floor shall not exceed 10'-6”. 2.2C: SECOND FLOOR WALL PLATE HEIGHT: The wall plate height (i.e., interior wall height at exterior wall) on the second floor shall not exceed 9 feet for roofs with pitches 3:12 or lower; 8'-6" for roofs with pitches greater than 3:12 up to 9:12; and 8 feet for roofs with pitches 9:12 or greater. 2.2D: PARAPET HEIGHT: Parapets shall not exceed 1 foot above the roof surface over second floor roofs. 2.3 ROOF EDGE HEIGHT CONTRAST TO NEIGHBOR: Limiting height contrast of adjacent roofs, including single story roof edges. 2.3A: CONTEXTUAL FIRST FLOOR EAVE HEIGHT: The height of the first floor's street facing roof edges (i.e., eaves or parapets) shall not exceed 18 inches above the average height of the first-floor eave or parapet of the homes on the abutting lots at side lot lines as measured at those homes' eaves nearest the subject lot. This first-floor roof edge height limit shall also extend 15 feet back from the building corner. This standard shall be 24 inches within a flood zone if either of the abutting homes’ first-floor level does not meet current flood zone regulations. This standard applies to the eave side of pitch roof forms and not the rake side such as at a gable. 2.3B: CONTEXTUAL SECOND FLOOR EAVE HEIGHT: The height of the upper floor's street facing roof edge (eave or parapet) shall not exceed 18 inches above either: (a) the average height of the upper floor street facing eave or roof edge of homes to each side, or (b) in the case of only one home having a second floor, the height of that home's eaves. November 24, 2021 Page 5 of 11 Packet Pg. 233 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 51     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 2.4 FLOOR AREA WITHIN ROOF VOLUME: Place 2nd story floor area within the first-floor roof's volume to See Standard 1.3 mitigate height, mass, and scale. 2.5 MASSING PLACEMENT: 2.5A: SINGLE-STORY BUILDING FORMS: At least one single-story building form (excluding garages) with Locate smaller volumes dimensions no greater than 16 feet in height, no less than 8 feet in depth, and no less than 12 feet in width in front of large volumes and use roof pitches and forms to manage perceived height. shall be placed on each street facing building side. Location shall be either: (a) fully forward of the second floor's wall face, or (b) partially forward or aligned with the second floor's wall face if the one-story form is at a building corner. 2.5B: Within mapped Eichler Tracts, garages may serve as the form in Standard 2.5A, and no roof pitch shall exceed 3:12. (See Standard 3.2C). 2.6 3.1 WALL HEIGHT/ATTIC SPACE: Avoiding tall wall heights and large unused attic spaces. 2.6A: ATTIC HEIGHT: Unused attic spaces shall not exceed 5 feet in height. 2.6B: EXTERIOR WALL HEIGHT: No exterior wall shall exceed 22 feet in height as measured from existing grade to the eave or parapet. Portions of walls under rakes such as at gables or shed roof forms may exceed this height. GARAGE AND ENTRY HEIGHT & MASS: The building's massing and roof forms should 3.1A: GARAGE HEIGHT AND MASS: Maximum height of a roof over an attached garage shall not exceed 15 feet in height as measure from existing grade. The maximum garage wall plate height shall not exceed 10 feet. 3.1B: ENTRY HEIGHT: Exterior entry forms shall not exceed 12 feet in height as measured from existing grade. reduce mass and resolve building form with garage and entry forms subordinate in November 24, 2021 Page 6 of 11 Packet Pg. 234 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 52     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards scale to the principal building forms. 3.2 CONSISTENT ROOF FORMS & PITCHES: Use are hip and gable roofs or shed and flat roofs). consistent forms, roof 3.2A: ROOF FORM VARIATION: No more than two types of roof forms shall be used (examples of two forms pitches, and overhangs 3.2B: ROOF PITCH VARIATION: No more than two roof pitches shall be used (e.g., 4:12 and 12:12; 6:12 and that are also based on flat). a recognizable architectural style.3.2C: ROOFLINES IN EICHLER TRACTS: In mapped Eichler Tracts rooflines shall meet the following: (a) roof pitches no more than 3:12, (b) gable, shed, butterfly or flat roof forms (note: hip roofs with flat roofs at eaves permitted; see Illustration 1D of the IR guidelines for example), and (c) 2-foot minimum overhangs at eave and rake sides of roof forms for at least 50 percent of roof edges. 3.3 ROOF FORMS: Organized roof 3.3A: INCOMPLETE ROOF FORMS: Truncated hip and gable roof forms shall not be permitted at second floor roofs on two-story structures or roofs at single story structures. geometry with well- spaced primary and secondary forms and integrated roof forms on additions. Note: A truncated roof form is where the roof planes do not extend to a ridgeline; rather they terminate with a flat roof or roof well. 3.4 3.5 UNCLUTTERED 3.4A: GABLE ROOF FORMS: No more than three gable forms on an elevation facing a public street. 3.4B: BAY WINDOWS: No more than two bay windows on an elevation facing a public street. MASSING: Avoid cluttered massing by using a few simple, well- proportioned forms. ROOF PITCH NEXT TO 1-STORY HOMES: Use roof layout, ridge orientation, roof pitch, 3.5A: CONTEXTUAL ROOF PITCH: On properties adjacent to single story homes along either interior side lot line, roof pitches on new two-story buildings shall be 6:12 or lower. November 24, 2021 Page 7 of 11 Packet Pg. 235 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 53     9.c IR Key IR Guideline Concept/ Point Key Point eave height offsets and extensions, and SB-9 Objective Design Standards horizontal roof lines to reduce mass and enhance form. 4.1 FAÇADE FOCAL POINTS: 4.1A: FAÇADE VISUAL FOCAL POINT: Each street facing building elevation shall have a significant visual focal Facades should have unified visual character with architectural focal points (other than a garage) on each street side. Corner lot point, defined as either: (a) at least 50 square feet of glazing in a large window, multi-panel window or glazed door, or bay window form, or (b) a roofed or trellised porch at least 6 feet deep and 8 feet wide and no more than 12 feet tall. elevations should be equally well designed on both facades. 4.2 FAÇADE COMPOSITON: 4.2A: WINDOW ALIGNMENT: Windows on two-story wall planes that face a street shall be aligned vertically Façades should be composed with unless there is a change in exterior materials from the lower floor to the upper floor. attention to line, order/alignment of openings, proportion of windows and forms, hierarchy and spacing of focal points. 4.2B: FAÇADE ELEMENT SPACING: Focal points such as porches, large/featured windows, and bay windows shall be spaced at least 5 feet horizontally apart from each other when placed on the same level/floor. 4.3 MATERIALS & DETAILING: Architectural 4.3A: WINDOW TO WALL DETAILING: Window frames shall be recessed at least 2 inches from the exterior wall face or have trim at least 3.5 inches wide on all four window sides. Stucco over foam shall not be used as window trim. character/interest and supportive use architectural detailing 4.3B: WINDOW PATTERNS: Window fenestration with divided lite appearance shall have exterior applied muntin bars (i.e., true or simulated divided lites). and materials. November 24, 2021 Page 8 of 11 Packet Pg. 236 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 54     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 4.3C: STUCCO TEXTURE: When stucco is used it shall be steel-troweled ‘Smooth’ or ‘Santa Barbara’ texture as described in the Technical Services Information Bureau, Chapter 5 - Plaster Textures & Acrylic Finishes (2011). For additions, stucco texture on the addition shall be allowed to match the stucco texture of the existing house. 4.3D: EXTERIOR MATERIALS IN EICHLER TRACTS: In mapped Eichler Tracts, exterior wall cladding shall be vertical board channel or flush siding, wood tongue and groove board siding, wood nickel-gap siding, smooth fiber cement panels, or metal panels. Board-form concrete, concrete block, or stucco may be used as a secondary material but collectively these materials shall not account for more than 30 percent of all non- glazed wall surfaces. 4.4 ENTRY TYPES: Avoid monumental or over- scaled entries that 4.4A: CONTEXTUAL PORCH ENTRIES: If porches (i.e. roofed, street-facing porches with posts/column(s) and more than 3 feet deep), occur on at least 50 percent of homes on the block of the subject lot (counting only homes on the subject lot side of the street), the proposed house shall include a street-facing porch no less stand out on the house than 6 feet deep and 8 feet wide. do not meet the prevalent pattern of entry scale or entry type such as porch or courtyard in the 4.4B: ENTRIES IN EICHLER TRACTS: In mapped Eichler Tracts an entry porch projecting forward of the front wall of the house shall not be used. A recessed void at the facade or a courtyard entry may be used in lieu of a porch. A covered trellis used as a colonnade or a side porch that does not project forward of the facade at the entry would not be considered an entry porch. neighborhood. 4.5 GARAGE DOORS:4.5A: GARAGE DOOR DESIGN AND MATERIALS: The garage door shall match the material, color, and panel design pattern of the entry door or window fenestration.Garage door design should reflect the building architecture and the garage and garage door openings and panels modest scale relative to the rest of the facade. 4.5B: GARAGE DOOR SIZE: The maximum garage door width shall be 16 feet and the maximum garage door height shall be 8 feet. If two single-wide garage doors are used instead of one double-wide door, each door's maximum width shall be 9 feet and maximum height 8 feet. November 24, 2021 Page 9 of 11 Packet Pg. 237 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 55     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 5.1 PRIVACY CONDITIONS: 5.1A: PRIVACY DIAGRAM: Site Privacy Diagram must show the proposed second-floor plan including windows, Map existing and proposed privacy conditions. major on-site vegetation, and all elements on the neighboring property within 25 feet of the subject property line. For adjacent sites show major vegetation, building footprints, windows (indicate size and location), and patios within 25 feet of the property lines shall be provided in the project plan set. 5.2 WINDOW 5.2A: BEDROOM WINDOW LOCATION: Organize the second-floor plan so at least one bedroom has its largest/egress window facing the front lot line. On corner lots, at least one bedroom’s largest/egress window shall also face the street side lot line. LOCATION/PRIVACY TREATMENT: Locate windows to reduce privacy impacts and mitigate impacts elsewhere. 5.2B: SECOND FLOOR WINDOW PRIVACY: For any window on an upper floor, facing an interior lot line that is located less than 20 feet from a side lot line or less than 30 feet from a rear lot line, one of the following shall be used: (a) permanent obscure glazing, or (b) exterior mounted permanent architectural privacy screens that block views more than 70%, or (c) windows with sills above 5 feet from the finished floor level. 5.2C: STAIR WINDOW PRIVACY: Stair windows facing interior side lot lines within 20 feet of the lot line shall have permanent obscure glazing or exterior mounted permanent architectural privacy screens to at least 5 feet above the landing. 5.2D: PRIVACY LANDSCAPE: Privacy screening landscape shall be located to align with proposed second floor windows across side and rear lot lines and between windows at facing units on a single property. Privacy screening landscape shall be evergreen and per size and planting standards shown in Standard 1.4. 5.3 WINDOW SIZE AND OPERATION: Limiting impacts through the size and operation (window type) of 5.3A: SECOND FLOOR WINDOW SIZE ALONG SIDE LOT LINES: Any upper-level window or window grouping located less than 20 feet from a side interior lot line (measured perpendicularly) shall not have more than 30 square feet of glazing. operable windows. November 24, 2021 Page 10 of 11 Packet Pg. 238 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 56     9.c IR Key IR Guideline Concept/ Point Key Point SB-9 Objective Design Standards 5.3B: SECOND FLOOR OPERABLE WINDOWS ALONG SIDE LOT LINES: Operable casement windows on the upper level with a sill height less than 5 feet above the finished floor and within 20 feet of an interior side lot line shall be hinged so the windows open towards the public street. Horizontal sliding windows shall not be permitted facing and within 20 feet of an interior side lot line, unless the windowsill height is at least 5 feet above the finish floor level. 5.4 UPPER LEVEL DECKS & BALCONIES: Only 5.4A: SECOND FLOOR BALCONY LIMITATIONS: No more than one second floor deck/balcony shall be permitted per dwelling and shall: permitted where they would have minimum privacy loss to side or rear facing properties under IR guidelines. (a) only be permitted on a street facing facade, (b) be located at least 20 feet from any interior side lot line, and (c) be limited in size to no more than 40 square feet. 5.4B: ROOF DECK NOT PERMITTED: A roof deck (i.e., a deck above of the first level of a single-story building or second level of a two-story building) shall not be permitted. November 24, 2021 Page 11 of 11 Packet Pg. 239 Item 3 Attachment A-SB 9 Objective Standards     Packet Pg. 57     Guideline 1 – ‘Do’ images - ARB discussed on March 16, 2023 Item 3 Attachment B-Images from the IR Guidelines     Packet Pg. 58     Guideline 2 – ‘Do’ images - ARB discussed on April 20, 2023 Item 3 Attachment B-Images from the IR Guidelines     Packet Pg. 59     Item 3 Attachment B-Images from the IR Guidelines     Packet Pg. 60     Item 3 Attachment B-Images from the IR Guidelines     Packet Pg. 61     Item 3 Attachment B-Images from the IR Guidelines     Packet Pg. 62                  !"#$" %& &' %$$()#*+,-./0&'-1-+2  34     5467877 Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 63    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`abcd^ef  ghg ijk   jljh m         n    n      op k  q      op   n  kq r                     o r   q           g rrkn  kn sk rhk o       no   k             rt     n m      qu           u  oqo u  q  n      n q  q              n     vllm   p r      k  w  kxw   kxw    kx w     x    gh       n    gy zhu y z  n   r^\{|}X~`_\}b€X \‚X{[\`}ƒc{X „{}b…†‡ˆ‡‰‡Š‹‡Œ Ž ‘Ž’‡“””•–—–˜ ˜™“š›œ’ …šžŸ•• ™™ ¡š›œ’ …šž…¢ž…£žž¤    n            nq qu        q     o  p r¥    o  k k k¦ o p k rk  qu        n  o      r§  p    q   o  p g rrk¨ow  o¨  xhk    q qr         op n q      q n        p nq  r©    n    q      o  p k      n  p        p                 ª z «    ¬ ¥ r¤  nn q     p n      o    n    qu  r      p k      k  q s             r Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 64                     !"#$!%&'  (#&)*+,-,.,/0,12345637,899:;<;=5=>8?@A75*BCC                  D    EF FG  DHFI D     D    DJ      K  L  M EHF N  G   K  LM EH    D      GD  D FO!#! $P!%&Q!R*+,-,.,/0,12345637,899:;<;=5=>8?@A75*BCS::T>>5U8?@A7?5*BC8*AC*>CCV        J      GD      D  FW    D              X J  J   D   X  FI J                 J JX           J      X      FV    D DY L    DFZI            D     G   [ G         E FFG  G X     G FHD   JX         GJX   J   G JX       F(\]^$!Q_$%#"%P" *+,-,.,/0,12345637,899:;<;=5=>8?@A75*ACS::T>>5U8?@A75*0CCI   JX         E FFG  J[   HGJX   J   E FFG   HG JX       E FFG  G  X   G`  G FH   D         D a'b$cdRceP!f%P)'#!$ gI   D  D   EF FG  DH  JX   G      G  D           F'#!$ %$&% $hii jk%Pl$!# !mgI   D    J    noop   M FI YJX   M    GZYJX   J   GZ YJX       D  Z          JX   X J J    J J     N    J [  J  [ DJ JJ               J  J FV JX       D      J   DJX     J  J   Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 65                                      !      "  #$%&'()*+,-./01+&123$&.4)&4.%+56     7  8 "                        "     95 5!          :5;-4.<;--&$1=%(2=>%(.$%&'()*+5    ?  ?"?     856       89 55!@?A :!      8     56      "      8      ?  B 9:5C  !  ?     8        59D5 !EEFGHGI5IJ!59:9I:9:KFFAJJ5L! 9:9:5:M2%<N21&O%P%Q-RS%2&TUVWVXVYZV[\]^_`]aVbccdefeg_ghbijka_Tlmndefeg_ghbijka_TkmTgmTomm 7               5D       FGHGI5IJ              ?        "  5 "  !  p       q p    q            ?     9D5 !EFGHGI5IJ!59::                       59D5 !EFGHGI5IJ!59:9I:9C:5:;12=123+-,O%21(QTUVWVXVYZV[\]^_`]aVbccdefeg_ghbijka_Tamnddrhh_sbijka_Tamm                   5 ! t  8    !             !            !    !   D       FGGH5G! 9:9I:!                           !    5p !    q    !7  !  !     !     !        !  !      "            59D5 !EFGGH5G!59:9I:5: Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 66                     !"#$%&'()!&%*#+&"'!&+,-./.0.12.34567859.:;;<=>=?7?@:ABC97,DE,?ED19,DE,<EF<<G@@7H:ABC97,DE,IE,8ED19,DE,IE,JEEK             L                 M       NOPQRSL TUTNUTVWURXY       Z [          S\  S ] S  Z^ ] S^ S     S\ L   S      R   L                \   L \         _  K ` TQOS QNNS   abPcURd     e)&"%'$(!%fg!!+&%"!'(hii"# '(j"#k%++lm!f%(!%+    \            RK  S [    L                   n  o  \           ^            R*'(!p#"!' !"#$%&'(qm'(!&rhk&s*qht-./.0.12.34567859.:;;<=>=?7?@:ABC97,uEF<<G@@7H:ABC97,1EE    Z  [          SXvK                      SL RT`LRn   SwaPbxbSLRTLUTPUyXvK         z{XvKM  SwPOaNxRU   S    Z             XvK      RK  S          T        \     US                   [    XvKRo   \S                 Y  XvKRh&!|}!+i('k%$%&g%'+m"%+,-./.0.12.34567859.:;;<=>=?7?@:ABC97,DE,IEF<<G@@7H:ABC97,DE,IE,~EEK   L              [  \ Z          \    TPU   L[      S   S\         L       S\S \  {TaU   L[         L  e Y     \ {TQU   L   L       R Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 67                     !"#$ %&'($)&*&+ ,-./0/1/23/4567896:/;<==>??8@A    B         C         C    C            D       EEFGGHIHJ  C  C  KL     B      CHJ   L L     D       EEFGGHIHM                           C H    B         N  L LN        L     C   CO     C      C HPQQ&,,)RST&##$+UV+$ ,-./0/1/23/4567896:/;<<=WXWY8Y?;Z[\:8-]A^==>??8@;Z[\:8-0AA J _`CaDH KbbEcdHd EccHdde    HM  B    L     C         C L f_  g J _HC  K       C   J _`C    h      L   HM         CC L         C         C   CHiV+$ ,jS&k$+&lmM          L     J _`C   L C C      a   e L LHM           L  C    h      C       HnopqrostupvHJ   a   C        e    w       C   w      HJ       J _x J _Hyh         w   aH HK   eK  haH HK C   eKw  haH HK   eK Hz{{|}}~os€| pu‚tupvHJ J _       C                     C     h      Hƒ       K  K   KO K          C    w C  CL   H„…up~oz{{|}}~os€| pu‚tupvHJx J _      ††B   ‡      C    w   HJx J _                 C   h     H Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 68                       !   !    !      !    "#      $ %& $ %  '   (           )    '     *  "      )  # $ % & $ %         (+,-./012345637718/9:$ % ) ) '      '    ;       ('    ) )           < (        '        )        ;     (=>?@ABC?(D        '  '            (E         "( (   $ %  & $ %# '  '<   ( ;    )     )    '         $ %     & $ %()  '      ;   *     ("F( GHII(J )("K#(#L     '  '      (M>=>?@ABC?(D           )    $ % N& $ %  '  $ %'(% O '  K     '       '      '      $ % N&$ %  $ %P'(E )          )       $ %  & $ % )    $ %P'('       *   '          )       $ %  & $ %(  Q345RS9T3458/.URV/       (W/7RXY1S6ZYUX1[XZ/0\XRX/]1,6YSV^R86  '     )          ( '     )       '     '    )      (]1,6YSV_7/-/SX^R8: ` K   )   'K  Q            aI#   <    '   K    )     b#              O          ;   '              c#                   "        Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 69                                             ! "!        #$                                %&                   $ $        #  %'     ()*+,-./01232.4,52678/2%)*+,-./9:-,-,;<4*=>?@ABC        #          $                 %DE% FGGHII#%D#!DJ!DC!%!&          $     K  $ %LM        N  #                       $  O       #P O      O                     (        %DE% FGGHII#%D#!DJ!DC!%!C                 O               D#            !%C                #     K  $                       %            #Q       #         K  $ D!    # %'   # R2,-/.842ST+:-,S-<4-*.,U:*V-6-42S=:*392:48-.W*.-./XY21842S;<4-*.,  ( # %)*+,-./;<<*+.486-1-4Z;<4B[        C # C DCC!   [     C D[C!           %DE% FFG\\]%\^G\I\%\^G\JH%JI^G\"I  O%!&     L     Q  N   Q           Q                  %DE% FG\I\%\#%D#!DH!%!     #  CC [C  ()*+,-./;<<*+.486-1-4Z;<4_2<V.-<81;,,-,48.<2;S`-,*:Z%Y2.481a.<1+,-*.8:Z)*+,-./BE       G\]\I# D! $                    #  K   K   %b         O   #    #                    %       (Y2.481a.<1+,-*.8:Z)*+,-./c23*:8.S+3% Item 3 Attachment C- SB9 Fact Sheet     Packet Pg. 70