The URL can be used to link to this page

Home My WebLink About2016-02-08 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 6 Special Meeting February 8, 2016 The City Council of the City of Palo Alto met on this date in the Council Chambers at 4:34 P.M. Present: Berman arrived at 4:37 P.M., Burt, DuBois, Filseth, Holman arrived at 4:37 P.M., Kniss, Scharff, Schmid arrived at 4:36 P.M., Wolbach arrived at 4:40 P.M. Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Molly Stump, Suzanne Mason, Dania Torres Wong, Alison Hauk) Employee Organizations: Palo Alto Police Officers Association (PAPOA); Palo Alto Police Managers’ Association (PAPMA); Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Service Employees International Union, (SEIU) Local 521; Management, Professional and Confidential Employees; Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a). 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: Palo Alto Post Office, 380 Hamilton Avenue, Palo Alto, CA 94301 Agency Negotiators: James Keene, Lalo Perez, Hamid Ghaemmaghami Negotiating Parties: United States Postal Service and City of Palo Alto Under Negotiation: Purchase and Leaseback – Price and Terms of Payment. ACTION MINUTES Page 2 of 6 City Council Meeting Action Minutes: 2/8/16 MOTION: Council Member Wolbach moved, seconded by Council Member Kniss to go into Closed Session. MOTION PASSED: 9-0 Council went into Closed Session at 4:46 P.M. Council returned from Closed Session at 7:26 P.M. Mayor Burt announced no reportable action. Agenda Changes, Additions and Deletions None. Minutes Approval 3. Approval of Action Minutes for the January 19 and 25, 2016 Council Meeting. MOTION: Council Member Holman moved, seconded by Vice Mayor Scharff to approve the Action Minutes for the January 19 and 25, 2016 Council Meetings with changes to the January 19 Action Minutes as outlined in the At Places Memorandum. MOTION PASSED: 8-0 Kniss not participating Consent Calendar MOTION: Vice Mayor Scharff moved, seconded by Mayor Burt, third by Council Member Filseth to pull Agenda Item Number 6- Approval of Amendment to Table of Organization… to be heard as Agenda Item Number 7b. MOTION: Vice Mayor Scharff moved, seconded by Council Member Holman to approve Agenda Item Numbers 4-5, 7, and 7a. ACTION MINUTES Page 3 of 6 City Council Meeting Action Minutes: 2/8/16 4. Resolution 9575 Entitled, “Resolution of the Council of the City of Palo Alto Approving the “2016 Procedures for Customer Identity and Credit Security.”” 5. Approval and Authorization for the City Manager to Execute a Contract With Celerity Integrated Services Inc. in an Amount Not-to-Exceed $122,500 for Fiber Optic System Review Services for a Term Through April 30, 2016 With a 15 Percent Contingency of $18,375 for Related Work, for a Total Authorized Amount Not-to-Exceed $140,875, Capital Improvement Program Project FO-16000. 6. Approval of Amendment to Table of Organization by Adding 1.0 Management Analyst in the Development Services Department. 7. Appointment of 2016 Emergency Standby Council. 7a. Approval of a Contract With Freytag & Associates in the Amount of $237,500 for Airplane Noise Assessment & Mitigation; and Approval of a Budget Amendment in the General Fund for Fiscal Year 2016, Offset by a Reduction of $237,500 from the General Fund Budget Stabilization Reserve. MOTION PASSED: 9-0 Action Items 7b. (Former Agenda Item 6) Approval of Amendment to Table of Organization by Adding 1.0 Management Analyst in the Development Services Department. MOTION: Vice Mayor Scharff moved, seconded by Council Member Holman to refer this Agenda Item to the Finance Committee. MOTION PASSED: 9-0 8. Review and Discussion Regarding the Draft Community Services and Facilities Element Recommended by the Comprehensive Plan Update Citizens Advisory Commission (CAC). ACTION MINUTES Page 4 of 6 City Council Meeting Action Minutes: 2/8/16 NO ACTION TAKEN 9. Adoption of Administrative Guideline for Implementation of the Interim Office/R&D Annual Limit in Fiscal Years 2016 and 2017. MOTION: Council Member DuBois moved, seconded by Vice Mayor Scharff to: A. Adopt the administrative guidelines proposed by the Director of Planning and Community Environment in conformance with Section 18.85.208 of the Ordinance establishing an interim annual limit on the amount of Office/R&D space that can be approved each fiscal year; and B. Direct Staff to add clarification to descriptions to allow for increased variation in scoring to highlight successful programs. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace 1. Impacts (b) Considerations for Each Criterion with, ‘projects will receive up to 20 points if they result in the lowest traffic impacts.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace 2. Design (c) Consideration for Each Criterion with, ‘receive up to 20 points for the highest quality design.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “remove from 5. Uses (c) Consideration for Each Criterion, ‘than four.’” AMENDMENT: Council Member Schmid moved, seconded by Council Member XX to add to the Motion, “replace in 5. Uses (c) Consideration for Each Criterion, “10 points” with “20 points.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND ACTION MINUTES Page 5 of 6 City Council Meeting Action Minutes: 2/8/16 AMENDMENT: Council Member Holman moved, seconded by Council Member XX to add the end of Part B of the Motion, “and code required parking without reductions.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION RESTATED: Council Member DuBois moved, seconded by Vice Mayor Scharff to: A. Adopt the administrative guidelines proposed by the Director of Planning and Community Environment in conformance with Section 18.85.208 of the Ordinance establishing an interim annual limit on the amount of Office/R&D space that can be approved each fiscal year; and B. Direct Staff to add clarification to descriptions to allow for increased variation in scoring to highlight successful programs; and C. Replace 1. Impacts (b) Considerations for Each Criterion with, “projects will receive up to 20 Points if they result in the lowest traffic impacts;” and D. Replace 2. Design (c) Consideration for Each Criterion with, “receive up to 20 points for the highest quality design;” and E. Remove from 5. Uses (c) Consideration for Each Criterion, “than four.” MOTION AS AMENDED PASSED: 9-0 10. Envision Silicon Valley County Sales Tax Measure: North County and West Valley Cities Position Advocacy. MOTION: Vice Mayor Scharff moved, seconded by Council Member Kniss to: A. Approve advocacy direction to City representatives regarding the proposed Santa Clara County sales tax, including general funding levels within expenditure categories, as developed in coordination with other North County and West Valley cities; and ACTION MINUTES Page 6 of 6 City Council Meeting Action Minutes: 2/8/16 B. Authorize the Mayor and City Manager or their designees to engage with Valley Transportation Authority (VTA) and other stakeholders and refine the City’s position and maintain consensus with other cities while supporting maximum regional funding for rail grade separations and congestion relief. AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to add to the Motion, “direct City representative to work towards increasing the percentage to at least 15 percent for Caltrain grade separation and cap Bay Area Rapid Transit (BART) to San Jose funding at 20 percent.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION PASSED: 9-0 Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements Council Member Schmid reported the Bay Area Water Supply and Conservation Agency (BAWSCA) Annual Report listed year end reservoir levels including Hetchy Dam at 70 percent and San Pedro Dam at 30 percent of capacity. Vice Mayor Scharff reported his involvement as an Executive Board Member of the Association of Bay Area Governments (ABAG) in how ABAG can successfully merge with the Metropolitan Transit Commission (MTC) or the transfer of planning staff from ABAG to MTC. He reported Santa Clara County Cities Association is considering the creation of a sub-region. Adjournment: The meeting was adjourned at 11:47 P.M.