HomeMy WebLinkAbout2020-10-19 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL
ACTION MINUTES
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Special Meeting
October 19, 2020
The City Council of the City of Palo Alto met on this date in Virtual
Teleconference at 5:04 P.M.
Participating Remotely: Cormack, DuBois, Filseth; Fine arrived at 5:22 P.M.,
Kniss, Kou, Tanaka
Absent:
Closed Session
1. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION
Subject: Julio Arevalo v. City of Palo Alto, et al. United States District Court, Northern District of California,
Case No. 5:20-cv-04157-CRB
Authority: Government Code Section 54956.9(d)(1).
1A. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION
Subject: Gasque v. City of Palo Alto,
Santa Clara County Superior Court, Case No. 20CV370681.
MOTION: Council Member Kniss moved, seconded by Council Member
Cormack to go into Closed Session for Agenda Item Number 1.
MOTION PASSED: 6-0 Fine absent
MOTION: Council Member Kniss moved, seconded by Council Member
Cormack to go into Closed Session for Agenda Item Number 1A.
MOTION PASSED: 6-0 Fine absent
Council went into Closed Session at 5:12 P.M.
Mayor Fine left the meeting at 7:45 P.M.
Council returned from Closed Session at 7:49 P.M.
Agenda Changes, Additions and Deletions
None.
ACTION MINUTES
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Sp. City Council Meeting
Action Minutes: 10/19/2020
Minutes Approval
2. Approval of Action Minutes for the September 28 and October 5, 2020
City Council Meetings.
MOTION: Council Member Cormack moved, seconded by Vice Mayor DuBois
to approve the Action Minutes for the September 28 and October 5, 2020 City
Council Meetings.
MOTION PASSED: 6-0 Fine absent
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 4.
MOTION: Council Member Cormack moved, seconded by Council Member
Kniss to approve Agenda Item Numbers 3-7.
3. Approve and Authorize the City Manager or Designee to Execute
Professional Services Agreement, Contract Number C21179544, With
Kinectrics AES, Inc. in an Amount Not-to-Exceed $310,000 for the
Electric Substation Grounding Design Capital Improvement Project EL-
89044; and Authorization to Negotiate and Execute Related Change
Orders in the Amount of $31,000 for a Total Not-to-Exceed Amount of
$341,000.
4. Approval of Professional Services Contract Number C21179272 With
BKF Engineers in the Amount of $289,786 for Land Surveying Services
Including $14,750 for Additional Services, for a Total Not-to-Exceed
Amount of $304,536.
5. Approval of two Recommended Modifications to the Small Business
Grant Program: 1) New Grant Amounts of $5,000, and 2) Limiting
Eligibility to Currently Operating Businesses; and a Budget Amendment
in the General Fund.
6. Approval and Authorization for the City Manager to Execute Amendment
Number 1 to the Electric Enterprise Fund Contract Number C20177717
With Wire Wrangler, LLC, dba TW Power Line Construction, for the
Caltrain Facility Relocation Project (EL-17007) and Wood Pole
Replacement Project (EL-19004), to Increase the Authorization to
Negotiate and Execute Related Change Orders by $110,000 to Cover
COVID-19 Expenditures, for a Total Not-to-Exceed Amount of
$2,207,049.
ACTION MINUTES
Page 3 of 3
Sp. City Council Meeting
Action Minutes: 10/19/2020
7. Approval of the Acceptance and Appropriation of the Institute of Museum
and Library Services (IMLS) CARES Act Grant and Approval of a Budget Amendment (Requires 2/3 Approval) for General Fund Operating Budget
in the Community Services Department and the Library Services
Department.
MOTION PASSED AGENDA ITEM NUMBERS 3, 5-7: 6-0 Fine absent
MOTION PASSED FOR AGENDA ITEM NUMBER 4: 5-1 Tanaka no, Fine
absent
Action Items
8. Preliminary Q1 FY 2021 Financial Status Discussion and Potential
Direction to Staff on Budget Revisions, Staffing Revisions, and Next
Steps in Monitoring, Modeling, and Addressing Recovery Planning.
MOTION: Council Member Kniss moved, seconded by Council Member
Cormack to authorize the extension of the attrition ramp for firefighter
positions through the end of March 2021; and direct Staff to identify cost
neutral options.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to amend the Motion to state “…and direct Staff to
start by identifying cost neutral options and, in the event that is not sufficient,
direct Staff to return to Council with a budget amendment to allocate the
COVID-19 Council Reserve.”
MOTION AS AMENDED: Council Member Kniss moved, seconded by Council
Member Cormack to authorize the extension of the attrition ramp for
firefighter positions through the end of March 2021; and direct Staff to start
by identifying cost neutral options and, in the event that is not sufficient, direct
Staff to return to Council with a budget amendment to allocate the COVID-19
Council Reserve.
MOTION PASSED: 6-0 Fine absent
Council took a break at 10:36 P.M. and returned at 10:41 P.M.
9. Consideration of Recommendations by the City Council Ad Hoc on
Boards, Commissions and Committees (BCCs), Including Adopting a
Handbook, Establishing Training, and Direction on Further Changes
Including Term Limits and Reducing the Parks and Recreation
Commission to Five Members. CONTINUED TO OCTOBER 26, 2020.
Adjournment: The meeting was adjourned at 11:17 P.M.