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Home My WebLink About2020-06-01 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 4 Special Meeting June 1, 2020 The City Council of the City of Palo Alto met on this date via virtual teleconference at 5:03 P.M. Present: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Rumi Portillo, Molly Stump, Monique LeConge Ziesenhenne, Nick Raisch, Kiely Nose, Gina Roccanova) Employee Organizations: Utilities Management and Professional Association of Palo Alto (UMPAPA); Service Employees International Union, (SEIU) Local 521; Service Employees International Union, (SEIU) Local 521, Hourly Unit; Palo Alto Police Officers Association (PAPOA); Palo Alto Fire Chiefs’ Association (FCA) and Employee Organization: International Association of Fire Fighters (IAFF), Local 1319; Palo Alto Police Manager’s Association (PAPMA) Authority: Government Code Section 54957.6(a). MOTION: Council Member Cormack moved, seconded by Mayor Fine to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:04 P.M. Council returned from Closed Session at 6:52 P.M. Mayor Fine announced no reportable action. Agenda Changes, Additions and Deletions Mayor Fine announced Agenda Item Number 8 will be heard at a later date. Ed Shikada, City Manager, announced Council Member Questions, Comments, and Announcements will be heard after City Manager Comments. ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Action Minutes: 06/01/2020 Minutes Approval 1. Approval of Action Minutes for the May 4 and May 18, 2020 City Council Meetings. MOTION: Mayor Fine moved, seconded by Council Member DuBois to approve the Action Minutes for the May 4 and May 18, 2020 City Council Meetings. MOTION PASSED: 7-0 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Numbers 3, 5, 6, 6A. MOTION: Council Member Cormack moved, seconded by Council Member Filseth to approve Agenda Item Numbers 2-6B. 2. Approval of Contract Number C20178122 With Stoloski & Gonzalez, Inc. in the Amount of $2,082,178 for the Loma Verde Avenue Trunk Line Improvements Project (SD-19000), and the Storm Drainage System Replacement and Rehabilitation Project (SD-06101). 3. Approval of Utilities Enterprise Fund Contract Number C20176920 With Davey Surgery Tree Company for the 2020 Utility Line Clearance Project in an Amount Not-to-Exceed $14,486,057 for a Five-year Term. 4. Approval and Authorization for the City Manager or Designee to Execute Memoranda of Understanding (MOUs) With the San Francisco Foundation and PolicyLink to Accept Placement of a Fellow Under the Partnership for the Bay's Challenge Grant Program; Authorization for the Mayor to Submit a Technical Assistance Request Letter. 5. Approval and Authorization for the City Manager or Designee to Execute a Professional Services Agreement With Magellan Advisors, LLC in a Not- to-Exceed Amount of $214,236 for Phase 1 of the Fiber Network Expansion Plan. 6. Ordinance 5497 Entitled “Ordinance of the Council of the City of Palo Alto Amending Title 12 of the Palo Alto Municipal Code to Set a 120-day Statute of Limitations for Challenges to the City’s Water Service Rates, Wastewater Collection and Disposal Rates, Refuse Rates, Storm Water ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Action Minutes: 06/01/2020 Management Fees, and Fiber Licensing Service Rates (FIRST READING: May 18, 2020 PASSED: 6-1 Tanaka no).” 6A. Authorize the Early Retirement Incentive Program for Police Officers and Fire Fighters. 6B. Council Appointed Officers Committee Recommendation to Reject Proposals Received in Response to the Internal Auditor Services Request for Proposals (RFP). MOTION PASSED FOR AGENDA ITEM NUMBERS 3, 5, 6, 6A: 6-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBERS 2 and 4: 7-0 Council took a break at 8:16 P.M. and returned at 8:31 P.M. 7. PUBLIC HEARING/QUASI-JUDICIAL: Newell Road Bridge Replacement Project [19PLN-00130]: Adoption and Approval of; 1) a Resolution 9889 Entitled, “Resolution of the Council of the City of Palo Alto Certifying the Final Environmental Impact Report (FEIR) and Adopting Findings, a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program Pursuant to the California Environmental Quality Act (CEQA) for the Project,” 2) a Record of Land Use Action Approving an Architectural Review Application [File 19PLN-00130] for Demolition of a Two-way Bridge on Newell Road Between Woodland Avenue in East Palo Alto and Edgewood Drive in Palo Alto and Construction of a new Bridge Along the Same Alignment That Meets Caltrans Standards for Multi- modal Access, and 3) Approval of Amendment Number 3 to Contract C12142825 With NV5, Inc. to Extend the Term for Design Services for Newell Road/San Francisquito Creek Bridge Replacement Project (PE- 12011). Public Hearing opened at 9:14 P.M. Public Hearing closed at 10:10 P.M. MOTION: Council Member Tanaka moved, seconded by Council Member Kniss to: A. Adopt a Resolution certifying an Environmental Impact Report for the Newell Road/San Francisquito Creek Bridge Replacement Project, making the required findings, and adopting a statement of overriding considerations and a Mitigation Monitoring and Reporting Plan, all in accordance with the California Environmental Quality Act (CEQA); ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Action Minutes: 06/01/2020 B. Approve the Record of Land Use Action approving the proposed Architectural Review application based on the findings and subject to conditions of approval; C. Approve and authorize the City Manager or his designee to execute Amendment No. 3 to Contract No. C12142825 with NV5, Inc. to update the Schedule of Performance and extend the contract time to December 2021 to complete the design phase of the Project; and D. Approve Option B Striping AMENDMENT: Mayor Fine moved, seconded by Council Member Cormack to change the Motion Part D to state, “Approve Option A Striping.” AMENDMENT PASSED: 5-2 Kou, Tanaka no MOTION AS AMENDED: Council Member Tanaka moved, seconded by Council Member Kniss to: A. Adopt a Resolution certifying an Environmental Impact Report for the Newell Road/San Francisquito Creek Bridge Replacement Project, making the required findings, and adopting a statement of overriding considerations and a Mitigation Monitoring and Reporting Plan, all in accordance with the California Environmental Quality Act (CEQA); B. Approve the Record of Land Use Action approving the proposed Architectural Review application based on the findings and subject to conditions of approval; C. Approve and authorize the City Manager or his designee to execute Amendment No. 3 to Contract No. C12142825 with NV5, Inc. to update the Schedule of Performance and extend the contract time to December 2021 to complete the design phase of the Project; and D. Approve Option A Striping MOTION AS AMENDED PASSED: 7-0 8. Discussion and Direction to Staff on Housing Affordability Requirements for Projects Proposed Under the Planned Housing Zone (PHZ). THIS ITEM HAS BEEN REMOVED FROM THE AGENDA AND WILL BE HEARD AT A LATER DATE. Adjournment: The meeting was adjourned at 11:19 P.M.