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Home My WebLink About2020-05-11 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting May 11, 2020 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Participating Remotely: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Action Item 1. Update and Discussion of the COVID-19 Health Emergency and the City's Response. (THIS ITEM HAS BEEN REMOVED FROM THE AGENDA) Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Numbers 2, 3, and 6. Council Member Kou registered a no vote on Agenda Item Numbers 2, 3, and 6. MOTION: Council Member Tanaka moved, seconded by Council Member Kou, third by Council Member Cormack to pull Agenda Item Number 7A, to be heard at the end of the Agenda. MOTION: Vice Mayor DuBois moved, seconded by Mayor Fine to approve Agenda Item Numbers 2-7. 2. Approval of ten (10) Five-year Contracts for On-call Geospatial Information Systems (GIS) Project Support Services on an As-needed Basis, with: 1) Critigen LLC; 2) GIS Solutions, Inc.; 3) Utility Data Contracts, Inc.; 4) Turf Image, Inc.; 5) Vestra Resources, Inc.; 6) Michael Baker International, Inc.; 7) iSpatial Techno Solutions, Inc.; 8) Geographic Information Services, Inc.; 9) Seven Tablets, Inc.; and, 10) Timmons Group, Inc., C20174611, for an Annual Collective Total Not- to-Exceed Amount of $700,000 Per Year, and a Five-year Collective Total Not-to-Exceed Amount of $3,500,000, with All Work Subject to Assigned Task Order and Availability of Funds. 3. Approval of Amendment Number 1 to Contract Number C19170648 With Salas O'Brien Engineers, Inc. for Professional Design Services for the ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 05/11/2020 12kV Electrical Distribution Network Rehabilitation Project at the Regional Water Quality Control Plant (RWQCP) to add Services, Increase Compensation by $142,939 for a new Not-to-Exceed Amount of $410,811, and Extend the Schedule for Performance Through December 31, 2022 - Capital Improvement Program Project WQ-19002. 4. Resolution 9886 Entitled, “Resolution of the Council of the City of Palo Alto Approving the City's Participation in the State's Clean Fuel Reward Program via the Execution of the Participating Electric Distribution Utility Joinder to the Clean Fuel Reward Program Governance Agreement. 5. Resolution 9887 Entitled, “Resolution of the Council of the City of Palo Alto Updating Statutory Findings for Unexpended Development Impact Fees.” 6. Approval of an Exemption From Competitive Solicitation and Approval of Amendment Number 3 to Contract Number S16163031 With Triple HS Inc., dba H.T. Harvey & Associates, in the Amount of $9,799 to Provide Further Professional Services, for a new Total Not-to-Exceed Amount of $63,828 for the San Francisquito Creek Pump Station Riparian Mitigation Monitoring. 7. Adoption of a Motion Continuing the Proclamation of Local Emergency Due to COVID-19. 7A. Approval of Emergency Services Order Requiring the Wearing of Face Coverings. MOTION PASSED FOR AGENDA ITEMS 4, 5, and 7: 7-0 MOTION PASSED FOR AGENDA ITEMS 2, 3, AND 6: 5-2 Kou, Tanaka no Action Items 8. PUBLIC HEARING: Recommendation to Allow Expiration of a One-year ban on Office Uses Above the Ground Floor From Participating in the City’s Downtown Parking In-lieu Program. Environmental Assessment: Exempt Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15601(b)(3). Public Hearing opened at 5:31 P.M. Public Hearing closed at 5:37 P.M. ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 05/11/2020 MOTION: Council Member Kniss moved, seconded by Mayor Fine to decline to adopt the Ordinance extending a ban on commercial office uses above the ground floor from participating in the City’s downtown in-lieu parking program. This allows the ban to expire and restores the Municipal Code’s prior standard. SUBSTITUTE MOTION: Council Member Kou moved, seconded by Vice Mayor DuBois to adopt the Ordinance extending a ban on commercial office uses above the ground floor from participating in the City’s downtown in-lieu parking program, and to direct the Planning and Transportation Commission to analyze. INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to change the Motion, “to adopt the Ordinance … for a period of six-months during which time the Planning and Transportation Commission would make a recommendation and return to Council.” INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to change the Substitute Motion to read, “…for a period of nine-months…”. SUBSTITUTE MOTION AS AMENDED: Council Member Kou moved, seconded by Vice Mayor DuBois to adopt the Ordinance extending a ban on commercial office uses above the ground floor from participating in the City’s downtown in-lieu parking program for a period of nine-months during which time the Planning and Transportation Commission would make a recommendation and return to Council. SUBSTITUTE MOTION AS AMENDED PASSED: 4-3 Fine, Kniss, Tanaka no 9. Staff Recommends the City Council Discuss and Direct Staff to Reduce the Number of Members on the Human Relations Commission and Public Art Commission From Seven to Five; and Reopen Recruitment for Five Member Commissions. ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 05/11/2020 MOTION: Council Member Cormack moved, seconded by Council Member Kniss to: A. Direct Staff to reduce to the number of Human Relations Commission and Public Art Commission members from seven to five by bringing an ordinance to Council (on Consent) making those changes in the Palo Alto Municipal Code; and B. Direct Staff to reopen recruitment for the Human Relations Commission and Public Art Commission at five members each. SUBSTITUTE MOTION: Council Member Tanaka moved, seconded by Council Member XX to ask relevant commissions on their thoughts on the change of the size of the commission. SUBSTITUTE MOTION FAILED DUE TO LACK OF A SECOND. MOTION PASSED: 7-0 Council took a break from 6:21 P.M. and returned at 6:30 P.M. 10. Review and Discuss the Revised FY 2021 Proposed Operating and Capital Budget Overview. Council took a break from 8:07 P.M. and returned at 8:19 P.M. MOTION: Vice Mayor DuBois moved, seconded by Council Member Tanaka to swap Item Number 4 (General Fund Capital Budget) from the May 13, 2020 Budget Hearing for Item Number 2 (Infrastructure and Environment) on the May 12, 2020 Budget Hearing. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “… incorporate direction provided by Staff in the May 11, 2020 Memorandum for Agenda Item Number 10.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “…and move the pension item (Agenda Item Number 5 from May 13, 2020) to May 12, 2020.” ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 05/11/2020 MOTION AS AMENDED: Vice Mayor DuBois moved, seconded by Council Member Tanaka to swap Item Number 4 (General Fund Capital Budget) from the May 13, 2020 Budget Hearing for Item Number 2 (Infrastructure and Environment) on the May 12, 2020 Budget Hearing, incorporate direction provided by Staff in the May 11, 2020 Memorandum for Agenda Item Number 10, and move the pension item (Item Number 5 from May 13, 2020) to May 12, 2020. MOTION AS AMENDED PASSED: 7-0 11. Supporting Santa Clara County COVID-19 Testing-Tracing-Isolation Program. MOTION: Council Member Kniss moved, seconded by Council Member Cormack to support Santa Clara County efforts regarding increased testing in North Santa Clara County. MOTION PASSED: 7-0 12. (Former Agenda Item Number 7A) Approval of Emergency Services Order Requiring the Wearing of Face Coverings. MOTION: Council Member Kniss moved, seconded by Council Member Kou to approve the issuance of the attached Emergency Order, by the Director of Emergency Services, requiring the wearing of face coverings, subject to certain exceptions, to slow the spread of COVID-19. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:14 P.M. in memory of Carleton Hoffner Jr., who utilized his special skills in business administration and Public Works while serving on the Palo Alto Utilities Advisory Board (1991- 1994).