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Home My WebLink About2020-05-04 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting May 4, 2020 The City Council of the City of Palo Alto met on this date via virtual teleconference at 5:05 P.M. Participating Remotely: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Rumi Portillo, Molly Stump, Monique LeConge Ziesenhenne, Nick Raisch, Kiely Nose, Gina Roccanova) Employee Organizations: Utilities Management and Professional Association of Palo Alto (UMPAPA); Service Employees International Union, (SEIU) Local 521; Service Employees International Union, (SEIU) Local 521, Hourly Unit; Palo Alto Police Officers Association (PAPOA); Palo Alto Fire Chiefs’ Association (FCA) and Employee Organization: International Association of Fire Fighters (IAFF), Local 1319; Palo Alto Police Manager’s Association (PAPMA) Authority: Government Code Section 54957.6(a). MOTION: Mayor Fine moved, seconded by Council Member Cormack to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:07 P.M. Council returned from Closed Session at 7:38 P.M. Mayor Fine announced no reportable action. Mayor Fine announced that Agenda Item Number 5 was moving to the May 18, 2020 City Council meeting. ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 05/04/2020 Action Item 2. Update and Discussion of the COVID-19 Health Emergency and the City's Response. MOTION: Council Member Kniss moved, seconded by Council Member Tanaka to direct Staff to bring the following items for discussion at the next City Council meeting: A. Require face coverings; B. Testing in north Santa Clara County, particularly Palo Alto; and C. Contact tracing. MOTION PASSED: 7-0 Study Session 3. Update to the City's Transportation Analysis Methodology to Comply With Senate Bill 743, Including use of Vehicle Miles Traveled (VMT) for California Environmental Quality Act (CEQA) Review and Level of Service (LOS) Standard for Local Transportation Analysis (THIS ITEM HAS BEEN MOVED TO LATER IN TONIGHT’S AGENDA) Minutes Approval 4. Approval of Action Minutes for the April 13 and 20, 2020 Council Meetings. MOTION: Council Member Cormack moved, seconded by Mayor Fine to approve the Action Minutes for the April 13 and 20, 2020 Council Meetings. MOTION PASSED: 7-0 Consent Calendar MOTION: Vice Mayor DuBois moved, seconded by Council Member Kniss to approve Agenda Item Numbers 6-8A. 5. Adoption of Amendments to the City of Palo Alto Tobacco Retail Ordinance (Municipal Code Chapter 4.64) to Further Restrict Electronic Cigarette Products and Flavored Tobacco Products; Direct Staff to Discuss Amending the Tobacco Retail Permit (TRP) Agreement With the County; and Updates to Council's Previous Questions on Reducing Youth Tobacco use. ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 05/04/2020 6. Approval of the Acceptance and Appropriation of the State of California Citizens Options for Public Safety (COPS) Funds, and Approval of a Budget Amendment (Requires 2/3 Approval) in the Supplemental Law Enforcement Services Fund. 7. Resolution 9884 Entitled, “Resolution of the Council of the City of Palo Alto Authorizing Staff to Submit a Cal OES COVID-19 Financial Assistance Application.” 8. Ordinance 5496 Entitled, “Ordinance of the Council of the City of Palo Alto Temporarily Suspending the Expiration of and Automatically Extending all Planning Entitlements, Building Permits, and Building Permit Applications Valid as of March 16, 2020”; the Ordinance Also Suspends and Extends Municipal Code Application Processing Timelines. This Action is Exempt From the California Environmental Quality Act (CEQA) in Accordance With CEQA Guidelines Section 15061(b)(3) (FIRST READING: April 20, 2020 PASSED 7-0). 8A. Review and Approval of the City Auditor Request for Proposals Evaluation Process. MOTION PASSED: 7-0 Action Items 9. Resolution 9885 Entitled, “Resolution of the Council of the City of Palo Alto Waiving the Business Registration Fee Including Late Fees for Calendar Year 2020;” Adoption of a Resolution 9888 Entitled, “Resolution of the Council of the City of Palo Alto Rescinding the Levy of Assessments for the Downtown Business Improvement District (BID) for Fiscal Year (FY) 2020; and Approval of the Reimbursement of Business Registration Fees and BID Assessments Due in 2020.” MOTION: Vice Mayor DuBois moved, seconded by Council Member Tanaka to: A. Adopt a Resolution waiving the business registration fee (Palo Alto Municipal Code Chapter 4.60) due and payable in calendar year 2020 and waiving all late fees for the 2020 collection cycle; B. Adopt a Resolution rescinding the approval of the levy of assessments for the Downtown Business Improvement District (BID) for Fiscal Year 2020; and ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 05/04/2020 C. Approve the reimbursement of business registration fees and BID assessments due in 2020 that have been paid by businesses. MOTION PASSED: 7-0 Council took a break at 8:57 P.M. and returned at 9:07 P.M. 10. Review of the Potential Financial Scenarios due to the Current COVID- 19 Emergency and Direction to Staff on the Continued Development of the Fiscal Year (FY) 2021 Budget. MOTION: Council Member Tanaka moved, seconded by Council Member Filseth to select financial Scenario C, to be used for planning and issuance of the Fiscal Year 2021 revised operating and capital budgets to be considered by the City Council during their budget deliberations beginning May 11, 2020. MOTION PASSED: 7-0 11. Staff Update and Request for Direction on the Details of a Small Business Grant Program Including Grant Amounts, Eligibility and Selection Criteria, Donor Involvement, and Allocation of City Funds in the amount of $500,000 (CMO). MOTION: Council Member Tanaka moved, seconded by Mayor Fine to: A. Select the following criteria for businesses to qualify: i. 1 - 50 employees; ii. Storefront businesses only; iii. For-profit businesses only; iv. Registered as a Palo Alto business; v. Established for at least twelve months; vi. Loss of ≥25 percent revenue due to Coronavirus public health emergency; B. Lottery selection method from among qualified businesses; C. Grant amount ≤$10,000; to cover two months of costs. Allow business discretion in how funds are spent; ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 05/04/2020 D. Authorize City Manager to choose a grant administrator and donation partner; and E. Amend the budget to allocate $500,000. MOTION PASSED: 5-2 Cormack, Filseth no Study Session 3. Update to the City's Transportation Analysis Methodology to Comply With Senate Bill 743, Including use of Vehicle Miles Traveled (VMT) for California Environmental Quality Act (CEQA) Review and Level of Service (LOS) Standard for Local Transportation Analysis. THIS ITEM WAS MOVED TO MAY 18, 2020 COUNCIL MEETING. Adjournment: The meeting was adjourned at 11:11 P.M.