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Home My WebLink About2020-02-03 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting February 3, 2020 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:00 P.M. Present: Cormack; DuBois arrived at 5:10 P.M., Filseth, Fine, Kniss, Kou, Tanaka Absent: Special Orders of the Day 1. Recognition of Palo Alto City Library 2020 Kids and Teen Writing Contest Winners. 2. Fire Safety Month Poster Award Recognition to Palo Alto Unified School District Students for Excellence in Art, Creativity, and Messaging. NO ACTION TAKEN Closed Session 3. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Miriam Green v. City of Palo Alto Santa Clara County Superior Court Case No. 16CV300760 (One Case, as Defendant) Authority: Government Code Section 54956.9(d)(1). 4. CONFERENCE WITH CITY ATTORNEY-EXISTING LITIGATION Subject: Andrew Valentine v. City of Palo Alto Santa Clara County Superior Court Case No. 19CV344693 (One Case, as Defendant) Authority: Government Code Section 54956.9(d)(1). MOTION: Council Member Kniss moved, seconded by Council Member Filseth to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:19 P.M. Council returned from Closed Session at 7:04 P.M. ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 02/03/2020 Mayor Fine announced no reportable action. Agenda Changes, Additions and Deletions None Minutes Approval 5. Approval of Action Minutes for the January 21, 2020 Council Meeting. MOTION: Council Member Cormack moved, seconded by Council Member Kniss to approve the Action Minutes for the January 21, 2020 Council Meeting. MOTION PASSED: 7-0 Consent Calendar MOTION: Council Member Cormack moved, seconded by Council Member Kniss to approve Agenda Item Numbers 6-10. 6. Approval and Authorization for the City Manager or Designee to Execute Contract Number C20175147 for an Emergency Vehicle Traffic Signal Preemption System (PL-19000) With Trafficware as a Pilot Project in a Total Not-to-Exceed Amount of $597,500, for a Maximum of Four Years. 7. Approval of Contract Number C20174814 With Lime Energy Services for a Total Not-to-Exceed Amount of $1,820,000, and for a Term of Three Years, to Provide Energy Efficiency Services to Small and Medium Businesses. 8. Approval of Amendment Number 3 to Contract Number C16161210 With Shah Kawasaki Architects, Inc. to add a Not-to-Exceed Amount of $102,141 to Provide Continued Construction Administration and LEED Certification Services for the Fire Station 3 Replacement Project (PE- 15003), for a new Total Not-to-Exceed Amount of $916,383. 9. Approval of Contract Number C20177344 With Bear Electrical Services for the Provision of On-call Traffic Signal and Electrical Services for a Term of 36 Months With a Maximum Total Compensation Not-to- Exceed $375,000. 10. Appointment of 2020 Emergency Standby Council. MOTION PASSED: 7-0 ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 02/03/2020 Action Items 11. Update and Discussion of the Planning and Development Services Housing Work Plan and Direction to Modify or Direct new Assignments Related to Housing and Other Department Assignments (Continued From January 21, 2020). MOTION: Mayor Fine moved, seconded by Council Member Kniss to: A. Reauthorize Planned Communities for residential projects and mixed-use projects that improve the jobs to housing balance; B. Housing will be a public benefit, and proposals should include 20% inclusionary BMR housing; C. Everything is negotiable at the Staff level, but take-it-or-leave-it at the Council level; D. Revisit this program in 36 months; E. Direct Staff to prioritize workplan ideas according to which support our housing production targets, including scalable zoning changes to support housing; F. Direct the City Manager to return with a resourcing recommendation for Planning and Development Services; and G. Explore options for using public land for affordable housing projects. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to include in Motion Part A, “…mixed-use projects that supply enough housing to cover the net, new job creation”. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, Part H, “Refer to the Finance Committee a proposal to consider an affordable housing tax”. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, Part I, “Direct Staff to develop metrics for tracking housing”. ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 02/03/2020 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to include in Motion Part B, “…and have Staff balance that across the range of Area Median Income (AMI)”. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to include in Motion Part C, “Guidelines: everything is negotiable…”. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to include in Motion Part D, “…with a Council update in 18 months”. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to include in Motion Part A, “Reauthorize Planned Communities (Planned Home Zoning, PHZ)…”. MOTION AS AMENDED RESTATED: Mayor Fine moved, seconded by Council Member Kniss to: A. Reauthorize Planned Communities (Planned Home Zoning, PHZ) for residential projects and mixed-use projects that supply enough housing to cover the net, new job creation; B. Housing will be a public benefit, and proposals should include 20 percent inclusionary BMR housing, and have Staff balance that across the range of Area Median Income (AMI); C. Guidelines: everything is negotiable at the Staff level, but take-it-or-leave-it at the Council level; D. Revisit this program in 36 months, with a Council update in 18 months; E. Direct Staff to prioritize work plan ideas according to which support our housing production targets, including scalable zoning changes to support housing; F. Direct the City Manager to return with a resourcing recommendation for Planning and Development Services; G. Explore options for using public land for affordable housing projects; ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 02/03/2020 H. Refer to the Finance Committee, a proposal to consider an affordable housing tax; and I. Direct Staff to develop metrics for tracking housing. MOTION AS AMENDED PASSED: 7-0 Council took a break at 10:25 P.M. and returned at 10:31 P.M. 12. Finance Committee Recommends Council Accept the Fiscal Year 2021 - Fiscal Year 2030 Long Range Financial Forecast and Fiscal Year 2021 Budget Development Guidelines. MOTION: Council Member Cormack moved, seconded by Vice Mayor DuBois to accept the Fiscal Year 2021 to 2030 General Fund Long Range Financial Forecast (Base Case), and the City Manager’s Report 10727, including the Fiscal Year 2021 Annual Budget Development Guiding Principles. AMENDMENT: Council Member Tanaka moved, seconded by Council Member XX to direct Staff look at the actuals of the long-range financial forecast. AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:01 P.M.