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Home My WebLink About2019-10-07 City Council Action MinutesCITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 5 Special Meeting October 7, 2019 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:04 P.M. Present: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Study Session 1. Study Session With Stanford Research Park Transportation Management Association (TMA). NO ACTION TAKEN. The City Council took a break at 6:22 P.M. and returned at 6:30 P.M. Agenda Changes, Additions and Deletions Mayor Filseth announced Staff requested Agenda Item Number 11, “Adoption of a Resolution Approving an Updated Standard Form Master Renewable Energy Certificate (REC)…”, be continued to a date uncertain. Minutes Approval 2. Approval of Action Minutes for the September 16, 2019 Council Meeting. MOTION: Mayor Filseth moved, seconded by Vice Mayor Fine to approve the Action Minutes for the September 16, 2019 Council Meeting. MOTION PASSED: 7-0 Consent Calendar Council Member Cormack registered a no vote on Agenda Item Numbers 7 and 17. Council Member Tanaka registered a no vote on Agenda Item Numbers 3, 4, 7, and 14. Council Member Kou registered a no vote on Agenda Item Numbers 7 and 14. ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Action Minutes: 10/07/2019 MOTION: Mayor Filseth moved, seconded by Council Member Kniss to approve Agenda Item Numbers 3-10, 12-17. 3. Approval of Contract Number C19173550 With Accela, Inc., for Five Additional Years for Annual Software Maintenance and Support Services for Accela Citizen Access and Accela Automation Online Permitting Programs for a Total Not-to-Exceed Amount of $791,344. 4. Approval of Contract Number C14151181 With SAP Public Services, Inc. for Licensing and Support for the Upgrade of the City’s SAP Enterprise Resource Planning (ERP) System for a One-time fee of $227,504 and an Annual Support Fee of $50,051; and Approval of Contract Number C20175911 With Labyrinth Solutions Inc. (LSI), for Upgrade, Migration, Online Hosting and Support Services, and As-needed Technical/Functional Support Services, for the Upgrade of the City’s SAP ERP System in an Amount Not-to-Exceed $2,585,000. 5. Approval of Contract Number C19173686 With Open Cities for Five Years for the Next Generation City Website in the Amount of $267,200. 6. Resolution 9859 Entitled, “Resolution of the Council of the City of Palo Alto Establishing the Southgate Residential Preferential Parking (RPP) Program as a Continuing Program With Modifications, Including Increasing the Number of Employee Parking Permits and Limiting the Number of Daily Parking Permits Available to Employees.” 7. Approval of an Exemption From Competitive Solicitation and Approval of Contract Number C20176858 With Sandis Civil Engineers for a Maximum Not-to-Exceed Amount of $121,000 for Design Services Related to the Churchill Avenue Enhanced Bikeway Project (PL-14000). 8. Approval of the Electric Overhead Construction Services Contract Number C20172366A With Hot Line Construction, Inc. for a Total Not- to-Exceed Amount of $4,500,000 Over Three Years. 9. Approval of a Purchase Order With National Auto Fleet Group in an Amount Not-to-Exceed $576,745 for the Purchase of two 2019 Chevrolet G4500 Type III Ambulances, Utilizing a Cooperative Purchase Agreement, Funded Under Capital Improvement Program Project (VR- 19000). 10. Approval of Amendment Number 1 to Contract Number C15152971 With Contract Sweeping Services, Inc. for Street Sweeping Services, in Order to Extend the Term by six Months (Through April 24, 2020) and Increase ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Action Minutes: 10/07/2019 the Rate Schedule by the Applicable Consumer Price Index (CPI) During the Additional six Months. 11. Adoption of a Resolution Approving an Updated Standard Form Master Renewable Energy Certificate (REC) Purchase and Sale Agreement, Approving Master REC Agreements With Three Counterparties, and Modifying the Approval Process for Future Individual REC Master Agreements, Thus Amending Section 2 and Recital J of Resolution Number 9652. 12. Approval of a Five-year General Services Agreement With Universal Semiconductor Inc. d/b/a Universal Security Company in the Amount of $472,282 for Security Guard Services at the Municipal Services Center (MSC). 13. Approval of a Purchase Order With National Auto Fleet Group in an Amount Not-to-Exceed $379,429 for the Purchase of a 2020 Peterbilt 337 Cable Puller With Crane, Utilizing a Cooperative Purchase Agreement. 14. Approval of Amendment Number 1 to Contract Number C18168707 With Metropolitan Planning Group to Increase Compensation by $250,000 for a Total Not-to-Exceed Amount of $750,000 for the Existing Three-year Contract Supporting Planning Review; and Finding This Project Exempt From Environmental Review in Accordance With Section 15061 of the California Environmental Quality Act (CEQA) Guidelines. 15. Approval of Contract Number C20176719 With Alex Kushner General Inc. in the Amount of $614,909 for the Animal Shelter Renovation Capital Improvement Program Project (PE-19002). 16. Approval of Amendment Number 1 to Contract Number S18165157 With Smart Energy Systems, LLC., d/b/a SEW for Professional Services for the new Utilities Customer Portal, to add an Additional $215,500 and Extend the Contract Term for two Additional Years, for the Total Not-to- Exceed Amount of $346,123 Over the Five-year Term. 17. Direction to Staff to Negotiate an Agreement With Palo Alto Unified School District to Continue Leasing Cubberley Community Center for an Additional Five Years With Additional Terms as Provided in a Draft Term Sheet Negotiated by the Parties. MOTION PASSED FOR AGENDA ITEM NUMBER 3: 6-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 4: 6-1 Tanaka no ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Action Minutes: 10/07/2019 MOTION PASSED FOR AGENDA ITEM NUMBERS 5-6, 8-10, 12-13, 15- 16: 7-0 MOTION PASSED FOR AGENDA ITEM NUMBER 7: 4-3 Cormack, Kou, Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 14: 5-2 Kou, Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 17: 6-1 Cormack no Action Items 18. Approval of the 2019 Workplan to Address the Council Priority “Transportation and Traffic.” MOTION: Council Member Cormack moved, seconded by Mayor Filseth to approve the 2019 Workplan to address the Council Priority “Transportation and Traffic.” MOTION PASSED: 6-0 Kniss absent 19. Approval of the Recommended City Positions for the 2019 League of California Cities Resolutions. MOTION: Vice Mayor Fine moved, seconded by Council Member XX to direct the Council appointed voting delegate to abstain on the two resolutions up for consideration at the annual League of California Cities (LOCC) conference to be held in Long Beach, CA from October 16-18, 2019. MOTION FAILED DUE TO THE LACK OF A SECOND MOTION: Mayor Filseth moved, seconded by Council Member Kou to direct the Council appointed voting delegate to support the two resolutions up for consideration at the annual League of California Cities (LOCC) conference to be held in Long Beach, CA from October 16-18, 2019. SUBSTITUTE MOTION: Council Member Cormack moved, seconded by Vice Mayor Fine to direct the Council appointed voting delegate to abstain from Resolution 1 and support Resolution 2 up for consideration at the annual League of California Cities (LOCC) conference to be held in Long Beach, CA from October 16-18, 2019. SUBSTITUTE MOTION PASSED: 6-1 Kou no ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Action Minutes: 10/07/2019 Closed Session 20. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager Authority: Government Code Section 54957 (b) MOTION: Mayor Filseth moved, seconded by Council Member Kniss to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 8:29 P.M. Council returned from Closed Session at 10:20 P.M. Mayor Filseth announced no reportable action. Adjournment: The meeting was adjourned at 10:21 P.M.