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HomeMy WebLinkAbout2011-11-21 City Council Action Minutes 11/21/2011 ACTION MINUTES Special Meeting November 21, 2011 The City Council of the City of Palo Alto met on this date in the Council Chambers at 7:03 P.M. Present: Burt, Espinosa, Holman arrived @ 7:13 P.M., Klein, Price, Scharff, Schmid, Shepherd, Yeh arrived @ 7:06 P.M. Absent: SPECIAL ORDERS OF THE DAY 1. Community Group Presentation - Developmental Assets Initiative, Project Safety Net. The City Council heard a presentation from one of our community collaborative teams working on Project Safety Net strategy implementation - The Developmental Assets Initiative. Developmental Assets are the positive values, relationships, and experiences that youth need to thrive. Youth with low asset levels are more likely to engage in risky behaviors and fail to achieve at school. Youth with high asset levels are more likely to choose healthy activities, succeed in school, and avoid risky behaviors. Put simply, “More Assets ==> More thriving.” The Palo Alto Developmental Assets Initiative team launched the Asset of the Month campaign to raise awareness. Banners promoting asset building can be seen around the city. The team has carried the message to our community organizations and recently brought Clay Roberts, a wonderful trainer, to Palo Alto to train and inspire community leaders, middle school staff at all three public middle schools and parents. City Council members and School Board trustees have added their voices to the effort by launching a campaign to reach out wider in the community. A few key messages presented included our community has a history of supporting youth, and every person in Palo Alto can be an asset builder. At every chance we ask people to take advantage of every moment to build assets in every child. A few examples include: ●Take the time to listen when a young person speaks. ●Set an example for youth. ●Take the initiative in engaging young people positively.●Smile and make eye contact with 2 11/21/2011 young people. ●Even when a child is in trouble try to concentrate on what is right with them. APPROVAL OF MINUTES MOTION: Vice Mayor Yeh moved, seconded by Council Member Shepherd to approve the minutes of October 3, 2011. MOTION PASSED: 9-0 CONSENT CALENDAR Staff requested Agenda Item No. 6 be pulled to be heard on November 28, 2011. MOTION: Council Member Klein moved, seconded by Council Member Scharff to pull Agenda Item No. 2, to become Agenda Item No. 8c. MOTION: Council Member Scharff moved, seconded by Council Member Shepherd to approve Agenda Item Nos. 3-5, 7-8b. 2. Approval of a Water Enterprise Fund Contract with Anderson Pacific Engineering Construction, Inc. in a Total Not to Exceed Amount of $3,135,200.00 for the Seismic Upgrade of the Mayfield and Boronda Reservoirs WS-08002-501. 3. Approval to Adopt Networking Equipment Standardization Based Upon Hewlett Packard Network Switching Equipment. 4. Approval of City of Palo Alto Response Letter to Metropolitan Transportation Commission Regarding One Bay Area Grant Proposal. 5. Approval of a Contract with RBF Consulting, Inc. in the Amount of $140,000 for Southgate Neighborhood Storm Drain Improvements and Green Street Project, Capital Improvement Program Project SD-10101. 6. Approval of Final Map to Merge Four Parcels into a 3.62 Acre Parcel for Condominium Subdivision into a Hotel Unit and 26 Residential Units, Located at 4301 and 4329 El Camino Real. 7. Approval of Changes to the “One Percent for Art” policy Relating to Art Projects’ Procedures for De3termining Project and Funding Eligibility. 3 11/21/2011 8. Budget Amendment Ordinance 5133 in the Amount of $111,487.75 to Fund the Purchase of Seven (7) Diesel Particulate Filter Devices; the Approval of a Purchase Order with Exhaust Emissions Reduction Specialists in an Amount Not to Exceed $132,139.16 for the Purchase and Installation of Ten Diesel Particulate Filter Devices; Approval of a Purchase Order with Emissions Retrofit Group in an Amount Not to Exceed $60,550.72 for the Purchase and Installation of four (4) Diesel Particulate Filter Devices and the Approval of a Purchase Order with Diesel Emission Service in an Amount not to Exceed $50,937.03 for the Purchase and Installation of Three (3) Diesel Particulate Filter Devices (Vehicle Replacement Fund Capital Improvement Project VR- 07002). 8a. Rescission of Prior Approvals of Resolution, Negative Declaration, and Capital Improvements Program Project Funding for California Avenue Transit Hub Corridor Improvements Project. 8b. Appointment of James Pelletier as City Auditor and Approval of At- Will Employment Contract. MOTION PASSED for Agenda Item Nos. 3-5, 7-8b: 9-0 AGENDA CHANGES, ADDITIONS, AND DELETIONS 8c. (Former Item No. 2) Approval of a Water Enterprise Fund Contract with Anderson Pacific Engineering Construction, Inc. in a Total Not to Exceed Amount of $3,135,200.00 for the Seismic Upgrade of the Mayfield and Boronda Reservoirs WS-08002-501. MOTION: Council Member Klein moved, seconded by Council Member Scharff to approve the Staff recommendation but to reduce the contingency amount from 15 percent to 10 percent. MOTION PASSED: 9-0 ACTION ITEMS 9. Submittal of Mitchell Park Library and Community Center Monthly Construction Contract Report and Council Direction to Staff to Continue Construction Contract Monthly Reports. MOTION: Council Member Scharff moved, seconded by Council Member XXXX to accept Staff recommendation to: 1) accept the update on the Mitchell Park Library and Community Center (MPL&CC) construction contract 4 11/21/2011 change orders, 2) direct Staff to continue to submit monthly reports to Council, 3) staff has the ability to put the reports on Consent, and 4) the reports are to be written more broadly to allow action to be taken by Council. MOTION FAILED DUE TO THE LACK OF A SECOND MOTION: Council Member Shepherd moved, seconded by Council Member Klein to: 1) accept the update on the Mitchell Park Library and Community Center (MPL&CC) construction contract change orders, 2) direct Staff to continue to submit monthly reports to Council, 3) Staff is to return in January with the next report written as broadly as possible for Council to take motions and the ability to consider adjusting the contingency. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to change the wording in part 3 of the Motion, “consider adjusting the contingency” to “evaluate the contingency percentage”. MOTION AS AMENDED PASSED: 9-0 COUNCIL MEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS Council Member Shepherd spoke about the upcoming Turkey Trot to be held in San Jose on Thanksgiving Day. Council Member Klein reported on attending the National League of Cities Conference in Phoenix several weeks ago. Council Member Burt requested Staff address the issue of the Leaf Blower Ordinance not being enforced, as he recently saw two gardeners using electric leaf blowers, and ten using gas leaf blowers. Council Member Holman read an article regarding a wallet belonging to Julian Gomez that had been lost and returned by a good Samaritan. She also recognized Ruth Beahrs Spangenberg who loved to help people, had a passion for education and a commitment to the well being of her community. She passed away on October 30, 2011 ADJOURNMENT: The meeting was adjourned in memory of Ruth Beahrs Spangenberg at 8:53 P.M.